Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: June 14, 2022 Collection: Council Minutes Municipality: South Frontenac
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TOWNSHIP OF SOUTH FRONTENAC Committee of the Whole Meeting Minutes Meeting #26 Date: June 14, 2022 Time:7:00 PM Meeting # 26 Location: Council Chambers/Electronic Participation Council Present in Council Chambers: Mayor Ron Vandewal, John McDougall, Doug Morey, Alan Revill, Norm Roberts, Ron Sleeth, Ross Sutherland Council Present via Electronic Participation: Randy Ruttan Staff Present in Council Chambers: Louise Fragnito - Chief Administrative Officer, Claire Dodds - Director of Development Services, Shelley Stedall, Director of Corporate Services & Treasurer, James Thompson, Deputy Clerk Staff Present via Electronic Participation: Christine Woods, Senior Planner 1.
Call to Order and Roll Call
a.
Resolution
Moved by Councillor Sleeth Seconded by Councillor Morey THAT the Committee of the Whole meeting of June 14, 2022 be called order at 7:01 p.m. Carried 2.
Declaration of pecuniary interest and the general nature thereof - none
Approval of Agenda
a.
Resolution Moved by Councillor Ruttan Seconded by Councillor Sleeth THAT the agenda be approved, as presented. Carried
Scheduled Closed Session - none
Public Meeting
a.
Resolution to Open Public Meeting The Deputy Clerk read the Notice of Collection related to the public meetings. Moved by Councillor Roberts Seconded by Councillor Sutherland
Committee of the Whole June 14, 2022 THAT a public meeting be held to allow for public input regarding the following applications:
- PL-ZBA-2022-0048;
- PL-ZBA-2022-0062; and
- PL-ZBA-2022-0066 Carried b.
Public Meeting for Zoning By-law Amendment Application PL-ZBA-2022-0048, Judith Secker, Block A, Plan 544, Cedar Ridges Lane
The report provided Council with information about Zoning By-law Amendment Application PL-ZBA-2022-0048 for Block A, Plan 544 on Cedar Ridges Lane. If approved, the zone on the subject lands would be changed from Open Space – Public (OS) to Limited Service Residential – Waterfront (RLSW). Ms. Woods conducted a PowerPoint presentation regarding the Zoning By-law Amendment Application PL-ZBA-2022-0048, Judith Secker, Block A, Plan 544, Cedar Ridges Lane. Members of the Council did not provide comment regarding this matter. The Mayor afforded members of the public with an opportunity to provide comment. In response to a question from Mr. Borsato, Ms. Woods advised that he could contact staff to review zoning considerations related to his property.
c.
Public Meeting for Zoning By-law Amendment Application PL-ZBA-2022-0062, Automatx Inc., 4071 Hiawatha Lane
The report provided Council with information about Zoning By-law Amendment Application PL-ZBA-2022-0062 for 4071 Hiawatha Lane. If approved, the zone on a portion of the subject lands would be changed from Recreational Resort Commercial – Special Provision (RRC-4) to a property specific Limited Service Residential – Waterfront (RLSW-XX) zone. Ms. Woods conducted a PowerPoint presentation regarding Zoning By-law Amendment Application PL-ZBA-2022-0062, Automatx Inc., 4071 Hiawatha Lane. Councillor Sutherland noted the importance of shoreline protection and questioned if the Zoning By-law will only permit one dock on the property. Ms. Woods responded that the Zoning By-law only permits one dock per property. She mentioned that the property is located on the Rideau Canal and as such dock placement is further regulated by Parks Canada. The Mayor afforded members of the public with an opportunity to provide comment. Members of the public did not provide comment.
d.
Public Meeting for Zoning By-law Amendment Application PL-ZBA-2022-0066, Dieneen Lepp, 4989 Road 38
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Committee of the Whole June 14, 2022
The report provided Council with information about Zoning By-law Amendment Application PL-ZBA-2022-0066 for 4989 Road 38. If approved, the zone on the subject lands would be changed from Urban Residential – First Density (UR1) to a property specific Urban Residential – First Density zone (UR1-XX). Ms. Woods conducted a PowerPoint presentation regarding Zoning By-law Amendment Application PL-ZBA-2022-0066, Dieneen Lepp, 4989 Road 38. The Mayor noted the correspondence received regarding this matter included in the agenda. Members of Council did not provide comment regarding this application. The Mayor afforded members of the public with an opportunity to provide comment. Ms. Lepp, Applicant advised the Committee that a larger septic tank has been installed. She stated that the purpose of the application is to permit the construction of an accessible apartment which will be occupied by her aging parents.
Mr. Martel and Ms. Jutras noted that they live next door to the property in question and spoke in support of the application. e.
Motion to Close Public Meeting The Mayor afforded members of the public a final opportunity to speak during the public meeting portion of the agenda. Members of the public did not provide comment. The public meeting concluded at 7:36 p.m. Moved by Councillor McDougall Seconded by Councillor Morey THAT the public meetings be closed. Carried
Delegations - none
Reports Requiring Direction - none
Reports for Information
a.
South Frontenac Site Plan Control By-law
Bill 109 delegates authority to staff to make decisions on site plan control applications. Staff propose to replace the existing site plan control by-law, 2003-25, as amended, with a new, updated by-law that establishes where site plan control applies throughout the Township, delegates authority to staff, that authorizes the signing of agreements by the Mayor and Clerk, and deals with other technical matters such as drawings, conditions and securities under Section 41 of the Planning Act. Ms. Dodds provided the Committee with a summary of the Report.
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Committee of the Whole June 14, 2022 In response to a question from Councillor McDougall, Ms. Dodds stated that the proposed by-law would provide clarity with respect to the administration of the site plan control application process. Councillor Sutherland sought further information regarding the responsibility associated with administering the parkland process. Ms. Dodds explained that the proposed revisions to the Official Plan include mechanisms which will permit the Township to receive either parkland or cash in lieu of parkland as part of the Site Plan Control process. She indicated that the Parkland By-law will require an update following the approval of the new Official Plan. She clarified that the decision regarding whether parkland or cash in lieu of parking will be accepted will be delegated to staff. Councillor Sutherland questioned who will be responsible for determining the outcome of ambiguous issues regarding parkland. Ms. Dodds reiterated that once the new Official Plan is in place the Parkland By-law will be updated accordingly and noted that parkland allocation is further regulated by the Planning Act. She stated that the decision making authority has been delegated to staff regarding this matter. In response to questions from Councillor Sutherland, Ms. Dodds confirmed that decision making authority regarding lighting as well as tree removal has been delegated to staff as outlined in Bill 109. Councillor Sutherland asked staff whether there is an opportunity for members of the public to be involved in the site plan control process. Ms. Dodds responded that the Planning Act does not provide a process for public consultation regarding to site plan control applications. Councillor Morey requested further explanation regarding the administration of securities. Ms. Dodds provided the Committee with additional information regarding the administration of securities. Councillor Sleeth sought clarification regarding the term “timely manner”. Ms. Dodds stated that Bill 109 provides clarity regarding the definition of a complete application. She indicated that currently the Planning Act requires that a decision regarding a site plan control application within thirty days. She noted that Bill 109 will now require that a site plan control application be approved within sixty days or the applicant will be refunded fifty percent of their fees. Councillor Ruttan expressed concern that decision making authority is being removed from Council. He indicated that he is supportive of the comments provided by Councillor Sutherland. Ms. Dodds mentioned that the professional planning community has also raised this concern to the Ministry of Municipal Affairs. She stated that staff will also share this concern with AMO. The Mayor commented that Bill 109 has resulted in overreach. He stated that the Provincial Government has likely implemented these changes in order to generate additional housing. In response to questions from the Mayor, Ms. Dodds provided additional information regarding lapsing approvals and complete application administration. Councillor Roberts expressed concern regarding the proposed By-law as it appears significantly more complex than By-law 2003-25. Ms. Dodds responded that the proposed By-law outlines the process currently administered by Township staff. 9.
Rise & Report from Committees of Council
a.
County Council
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Committee of the Whole June 14, 2022 Councillor Revill provided an update regarding the County of Frontenac municipal administration building renovation project which will provide additional office space for the CRCA and County staff upon completion. b.
Frontenac Community Arena Board Councillor Roberts noted that a meeting was held on June 1, 2022. He indicated that the 2022 budget was approved and included very little capital expenditure. He mentioned that the financial losses in 2021 related to Covid19 restrictions were not as significant as anticipated.
c.
Police Services Board Councillor Sleeth noted that a Police Services Board meeting was held in May, 2022. He stated that the Board received an update regarding the drug trade in the area. He mentioned that the new Detachment Commander is placing greater emphases on speed control.
d.
South Frontenac Museum Councillor McDougall noted that South Frontenac Museum is awaiting an engineering report regarding the Bellrock and Petworth Mills projects. Councillor McDougall provided an update regarding the status of a series of grants applications.
Information Items - none
Notice of Motions
Announcements/Statements by Councillors
a.
Councillor Morey acknowledged the excellent work conducted by the County of Frontenac at the K&P trailhead located in Verona. Councillor Sleeth spoke to vandalism which occurred at the municipal facility located at Gilmour Point on June 11, 2022. Councillor McDougall noted that he attended the Healthy Shoreline and Lake Conference and indicated that Ms. Dodds represented the Township with distinction. He stated that her presentation spoke to the importance of municipal by-law with respect to protecting shorelines. Councillor Sutherland requested that the PowerPoint presentation be provided to members of Council.
Question of Clarity (from the public on outcome of agenda items) - none
Closed Session (if requested) - not applicable
Adjournment
a.
Resolution Moved by Councillor Revill Seconded by Councillor Sleeth THAT the Committee of the Whole meeting of June 14, 2022 be adjourned at 8:21 p.m. Carried
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Committee of the Whole June 14, 2022
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