Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: March 14, 2023 Collection: Council Minutes Municipality: South Frontenac
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Document Text
TOWNSHIP OF SOUTH FRONTENAC Committee of the Whole Meeting Minutes
Date: March 14, 2023 Time: 7:00 p.m. Meeting # 15 Location: Council Chambers / Virtual Via Zoom Present: Mayor Ron Vandewal, Charlene Godfrey (Attended Virtually), Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan (Attended Virtually), Ron Sleeth, Scott Trueman (Attended Virtually) Staff: Louise Fragnito - Chief Administrative Officer, Shelley Stedall - Director of Corporate Services & Treasurer, Kyle Bolton - Director of Public Services, James Thompson - Clerk, Michelle Hannah - Deputy Clerk 1
Call to Order and Roll Call
2
Declaration of pecuniary interest and the general nature thereof
a)
None declared.
3
Approval of Agenda
a)
Resolution Moved by Councillor Roberts Seconded by Councillor Ruttan That the agenda be approved, as presented. Carried
4
Scheduled Closed Session
a)
There was none.
5
Public Meeting
a)
There was none.
6
Delegations
a)
Mr. Tofflemire was scheduled to speak to Council regarding the Heritage Advisory Committee appointment process as well as Truth and Reconciliation.
Mr. Tofflemire was unable to attend the meeting and requested that his delegation be deferred to the March 21, 2023 meeting. b)
Representatives from the Frontenac Arch Biosphere Network was present to speak to Council regarding projects occurring in the Township of South Frontenac as well as sustainability planning.
Committee of the Whole March 14, 2023 Mayor Vandewal thanked the delegate and advised that Council would take their request into further consideration. 7
Reports Requiring Direction
a)
2022 Capital Budget Summary & Cancellation of Projects Moved by Councillor Roberts Seconded by Councillor Godfrey That the 2022 Capital Budget Summary & Cancellation of Projects report be received by the Committee of the Whole and referred to Council for consideration. Carried
8
Reports for Information
a)
2022 Statement of remuneration and expenses paid to Council Members • The report provided a summary of 2022 Council remuneration and expenses paid by the Township, or any other body, while representing the Township as a member of Council.
b)
Investment update to December 31, 2022 • This report provided a summary and update on Township Investments for 2022.
c)
Public Services Department Quarterly Update • The report provided Council with the Public Services Department first quarter update.
9
Rise and Report regarding County Council and External Boards
a)
County Council Councillor Leonard advised Council that the next County Council meeting is scheduled for March 15, 2023.
b)
Frontenac Community Arena Board Councillor Roberts advised that the season has been positive, busy and there were very few service disruptions. He noted that canteen sales have been very strong. He advised the Committee of the Whole that the 2023 arena budget will hopefully be approved at the next meeting. He indicated that the 2023 season will conclude on April 4, 2023. The Mayor advised that the parking lot will need to be reviewed from a safety standpoint.
c)
Police Services Board Councillor Pegrum advised that the first meeting was on the 23rd of February. He noted that the 3rd and 4th quarter statistics from 2022 were reviewed. He noted that RIDE results were reviewed at the meeting as was the marine program and the SAVE Team. He noted that all police vehicles and personnel have been equipped with dash cameras and body cameras. He advised that there will be an opportunity for Council and the Board to have input with what is
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Committee of the Whole March 14, 2023 seen as priorities for the police services. He advised the next meeting is scheduled for May 18, 2023. d)
Conservation Authority Boards Cataraqui Conservation - Deputy Mayor Sleeth advised that meetings have only occurred via Zoom meetings due to the weather and noted that one meeting was cancelled. Quinte Conservation - Councillor Roberts stated that meetings have also been impacted by the weather. He indicated that the Board meets next in April. Rideau Valley Conservation - Councillor Godfrey advised they had an orientation session and a second meeting was held with respect to budget, equipment and the new flood forecast model.
10
Information Items
a)
There were none.
11
Notice of Motions
a)
There were none
12
Announcements/Statements by Councillors
a)
Deputy Mayor Sleeth advised that the first open mic was held at the newly renovated Storrington Centre. He indicated that the community was very impressed with the new community space. He also noted that he travelled with Meals on Wheels delivery service which is organized by the Grace Centre and suggested that all members of Council volunteer if they have the opportunity.
13
Question of Clarity (from the public on outcome of agenda items)
a)
There were none.
14
Closed Session (if requested)
a)
That the Committee of the Whole resolve into Committee of the Whole “Closed Session” . Moved by Councillor Ruttan Seconded by Councillor Pegrum That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following items:
- Approval of the March 7, 2023 Committee of the Whole “Closed Meeting” Minutes
- Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board Carried
b)
That the Committee of the Whole Rise from the Committee of the Whole “Closed Meeting” without reporting. Moved by Councillor Trueman Seconded by Councillor Morey THAT Committee of the whole rise from the “Closed Meeting” without reporting.
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Committee of the Whole March 14, 2023 Carried 15
Adjournment
a)
Resolution Moved by Councillor Godfrey Seconded by Deputy Mayor Sleeth That the Committee of the Whole meeting of March 14, 2023 adjourn at 8:01 p.m. Carried
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