Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: May 14, 2019 Collection: Council Minutes Municipality: South Frontenac
[View Document (PDF)](/docs/south-frontenac/Minutes/Committee of Whole/2019/Committee of the Whole - 14 May 2019 - Minutes.pdf)
Document Text
Minutes of Committee of the Whole May 14, 2019
Time: 7:00 pm Location: Council Chambers Meeting # 14 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ross Sutherland, Ron Sleeth Staff: Wayne Orr, Chief Administrative Officer, Claire Dodds, Director of Development Services, Louise Fragnito, Director of Corporate Services and Treasurer, Mark Segsworth, Director of Public Services, Angela Maddocks, Clerk. 1.
Call to Order
a)
Mayor Vandewal called the meeting to order at 7:00 pm.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Agenda
a)
Mayor Vandewal indicated that the agenda would be amended to include a closed session at the end of the meeting to discuss employee negotiations related to CAO recruitment.
Scheduled Closed Session - n/a
Recess - n/a
Public Meeting - n/a
Delegations
a)
Gary Scandlan, Director, Watson & Associates Economists Ltd., re: Development Charges Background Study Claire Dodds introduced Mr. Gary Scanland from Watson and Associates who spoke to the history of development charges and provided an update on the changes made as a result of Bill 73. He reviewed the methodology behind the background study and the services included in the Development Charges calculation. Proposed rates and a rate comparison were included in the presentation. South Frontenac has not utilized the indexing in the past which was permitted. Mr. Scanland provided an update and interpretation on Bill 108 specifically with respect to the “Community Benefit Charge” for soft services such as indoor and outdoor recreation and libraries. There will be opportunity for Council to make changes to proposed rates before the passage of the by-law in September.
b)
Phillip Smith, re: Cowboy Mounted Shooting Proposal at 7651 Road 38 Phillip Smith and Jaime Lloyd confirmed that the proposal is intended for their
Committee of the Whole May 14, 2019 use only and will not be open to the public. They require approval from Council as part of their application to the Chief Firearms Office for this venture as they will be using restricted handguns although the ammunition used is black powder blanks. Jaime Lloyd explained that the hours of operation will be restricted by weather and they do not practice in the winter time. Their practice times would be limited to weekends and within the confines of a fenced in area. There are no plans to open this as a commercial business as there is too much liability involved for them. They have canvassed the adjacent property owners and the three closest neighbours are supportive of the proposal. Copies of support for the proposal were distributed to Council along with pictures of the area in which the shooting would take place. Council expressed concerns about specifying hours of operation, contravention of the noise by-law, complaints from adjacent property owners and how these could be addressed. They also wished to stipulate that no live ammunition be used as part of the sport within the shooting range perimeters. The CAO will speak with the Chief Firearms Officer and draft an agreement that will reflect the concerns expressed by Council. 8.
Reports Requiring Direction
a)
Strategic Plan - Online Survey Council was supportive of moving forward with the survey as presented in the report.
b)
Impacts of Bill 107 and Bill 108 Further to the information provided by the delegation, Gary Scandland, Councillor Sutherland indicated he would be filing a notice of motion that South Frontenac Council write to Premier Doug Ford to express concerns about Bill 108.
c)
Fermoy Hall - Next Steps Council was supportive of releasing the funds within the budget to do the remedial work to Fermoy Hall.
Reports for Information - n/a
Rise & Report from Committees of Council
a)
County Council Councillor Revill reported that the County continues to work with the CRCA regarding new administration space.
b)
Arena Board Councillor Roberts reported that the past winter season had been successful. There are no major projects this year at the arena.
c)
Police Services Board Wayne Orr reported that a joint initiative with the other Frontenac townships has been coordinated to develop the required Community Safety and Well Being Plan.
Page 2 of 3
Committee of the Whole May 14, 2019
d)
Portland Heritage Councillor Morey reported that the group is still looking for artifacts. The museum opens on May 18 for the summer season.
Information Items - n/a
Notice of Motions
a)
Councillor Sutherland served a notice of motion to advise the provincial government of concerns about the impact of Bill 108.
Announcements/Statements by Councillors
a)
Mayor Vandewal noted that former Bedford Councillor Del Stowe has had recent health concerns.
b)
Mayor Vandewal requested that “Council Compensation” be reviewed as he felt there are some inequities with respect to payment for events that the Mayor is expected to attend that are not compensated for. The CAO will bring a report to the June 11, 2019 Committee of the Whole meeting.
Question of Clarity (from the public on outcome of agenda items)
a)
Wilma Kenny referred to the request for the cowboy mounted shooting proposal and if the potential for sparks was considered when there is a fire ban in place.
Closed Session
a)
Council moved into closed session as permitted by the Municipal Act, Section 239.2 (d) to discuss employee negotiations related to the recruitment of the Chief Administrative Officer position.
c)
Council moved out of closed session at 9:15 pm.
Adjournment
a)
The meeting was adjourned at 9:15 p.m.
Page 3 of 3
