Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: January 17, 2012 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of (he Whole a. January 17"‘2012
Meeting No. 2
Date: January 17th’ 2012 Time: 6:00 p.m.
Location: Sydenham-Library Community Room Present:
Mayor
Gary Davison
Deputy Mayor Councillors,
John McDougall Mark Tinlin AUan McPhail Cam Naish Bill Robinson Del Stowe Ron Vandewal
Larry York Staff:
Wayne Orr, CUef Administrative Officer Call to Order
The Mayor called the meeting to order at 5:55 p.m. 2.
Declaration of Pecuniary Interest - Nil
Closed Session
(i)
Litigation
Recess (regular session in Library) 7:00 p.m.
Delegations
(i)
Anna Palczynska - CETA
Anna Palczynska provided a presentation to council regarding the CETA agreement. The federal government is negotiating with the European Union on trade agreements. Concerns have been expressed that there has been no consultation by the federal government with the public on this initiative. Their position is based on civic review by other civic minded organizations. The concern is the erosion of domestic
control and local governments control over bidding processes. There is a sense that a better deal could be made and Council support is sought for support of the Federation of Canadian Municipalities (FCM) guidelines on this issue.
Deputy Mayor McDougall served a notice of motion to adopt the Federation of Canadian Municipalities seven guidelines. (ii)
Richard Thompson
Mr. Thompson read his letter of concern to Council with regard to adjacent property and farming operations. He provided aerial photos taken on various dates to strengthen his position that fanning had been discontinued. He also had letters from various neighbours. Councillor Vandewal indicated that he has direct knowledge of the continuation of the farming operation.
Staff have been directed to review the correspondence and provide further feedback to Council on this situation.
(iii)
Stephen Monty, re: Osboume Lane - Private Lane Upgrade Assistance
Minutes of Committee of the Whole
January 17th'2012
2
Mr. Monty indicated that he has talked with Mark Segsworth and the CAO to work
towards a resolution on this issue He understands that Mr. Segsworth is reviewing his
initial recommendations. He did feel it was important to ensure that council had all the facts before them and drew to the attention of Council his email that had been circulated. (iv) Robert Bernard, re: Item # 6 (iv)
Mr. _ Bernard spoke to the steps he has taken with moving forward with land development and is seeking direction form Council as to whether they would consider assuming a roadway to three homes.
Concern was expressed that a plan of subdivision was more appropriate as well that
water implications need to be addressed,
Discussion from Council was deferred until the reports are presented under business f
items.
- Business Items
(i)
Anne Levac, Planning Assistant, re: Closing ofUnopened Road Allowance
Direction from Council was to review this item in the spring after both staff and Council have had an opportunity to review the sihiation on site. (ii)
Lindsay Mills, Planning Coordinator, re: Proposed zoning change to regulate the placement of outdoor furnaces
Direction from Council was to take this item back to the Development Services Committee, in particular with regard to concerns that the restrictions are too onerous, and that there should be a similar treatment for indoor and outdoor wood furnaces. (ill)
Lindsay Mills, Planning Coordinator, re: Proposed zoning change to regulate the placement of commercial vehicles and heavy equipment on residential lots
Direction from Council was that no further action should be taken on this item.
(IV)
Lindsay Mills, Planning Coordinator, re: Request for Council to assume a newly constructed road. Part Lot 1, Concession V, District Loughborough: Bernard
With regard to the request for council to give consideration to the assumption of a newly developed road serving three new homes, direction from Council was to refer this item
back to Development Services committee and to invite fhe proponent to speak to Development Services and to include Councillor Vandewal at that meeting as well. (V)
Wayne Orr, Chief Admimstrative Officer, re: CRCA 2012 Draft Budget
Council provided no direction or comments with regard to the draft budget for reply to the Cataraqui Region Conservation Authority. (vi)
Wayne Orr, Chief Administrative Officer, re: RVCA 2012 Draft Budget
Council provided no direction or comments on this budget for reply to the Rideau Valley Conservation Authority.
(vii) Wayne Orr, Chief Administrative Officer, re: Constituency Days Council provided direction to bring this item forward to Council as a policy for adoption. (viii) Wayne Orr, Chief Admimstrative Officer, re: Motto Contest
of
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January 17th-2012
3
Council direction was for staff to proceed with organizing the Motto Contest as outlined. (ix) Wayne Orr, Chief Administrative Officer, re: Princess Anne Lease
The potential terms of the lease were discussed and Council was satisfied with moving forward with a resolution on this item at a future Council meeting.
With regard to the request of Community Caring to become a “Committee of Council”,
Deputy Mayor McDougaU served notice of motion to have Community Caring being named as a Committee of Council and he was prepared to sit as a member “of that <
committee.
(X)
Wayne Orr, Chief Administrative Officer, re: Job Description for New Position
Council while surprised with the title of the position, were satisfied that the role was
specific for solid waste and facilities. Staff will proceed with the recruitment as
identified.
(xi) Gary Davisoa, Mayor, re: Non-union Compensation
Council was provided with an update from the Mayor with regard to steps taken to date. Council has asked that the terms and scope of the RFP be presented to Council prior to
initiating the procurement process. 7.
Other Business
Councillor Robinson asked that the Public Works Department further investigate why we incur expenses for electronic waste when advertising indicates that firms are willing to pay for it. 8.
Adjournment
The meeting adjourned at 8:50 p.m.
