Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: January 21, 2020 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Committee of the Whole January 21, 2020 Time: 7:00 p.m. Location: Council Chambers
Meeting # 2 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Neil Carbone - Chief Administrative Officer, Claire Dodds - Director of Development Services, Darcy Knott - Director of Fire and Emergency Services, Mark Segsworth - Director of Public Services, Angela Maddocks - Clerk. 1.
Call to Order
a)
Mayor Vandewal called the meeting to order at 7:00 pm.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations reported.
Approval of Agenda
a)
The agenda was adopted as presented.
Scheduled Closed Session - not applicable
Recess - not applicable
Public Meeting - not applicable
Delegations
a)
Eliza Murphy - Concerns about hazards of overhead wires for birds Eliza Murphy expressed her concerns about the danger for birds and herons specifically with overhead wires as well as turtle and animal crossing at the Sydenham Lake Dam on George St. While it is recognized that the overhead wires are not the township’s infrastructure, the Director of Public Services agreed to contact Hydro One about installing a visible wire product. A ’turtle crossing" sign will be installed on McFadden Road north of the trail near the new development. An underground tunnel for otters, beavers and turtles will be considered in the design for the Sydenham Lake Dam bridge replacement that is scheduled for 2021. Ms. Murphy hopes to promote this cause through discussions with the local media.
b)
Ann Barlow, re: County cancellation of Transportation Services Ann Barlow addressed her concerns about the cancellation of County funding for transportation services to the Southern Frontenac Community Services and Rural Frontenac Community Services. Clarity was provided to Ms. Barlow in that Councillor Revill and Mayor Vandewal will certainly relay her concerns at a County Council meeting regarding the cancellation of funding however she was encouraged to reach out to the County Clerk with her concerns prior to budget discussions for the
Committee of the Whole January 21, 2020 year 2021 as South Frontenac Council does not have direct input on this matter. Mayor Vandewal indicated that the County has requested a business plan from both of these organizations as to how this funding is used however this information has not yet been provided to the County. The funding is in place for 2020. 8.
Reports Requiring Direction
a)
2019-2022 Strategic Activities Councillor Ruttan had questions about the overall communication plan and how it might be addressed within the activities outlined. Deputy Mayor Sutherland asked about the action plan to address the “Mainstreet Funding”. He was also concerned about signage in ditches and township road allowances as well as newspapers being thrown in ditches especially during the recent cold weather. The CAO indicated that staff will be seeking Council’s approval of a staff recommendation on allocating the “Mainstreet Funding” at an upcoming meeting.
b)
Senior Planner Position Council was generally supportive of the details outlined in the report but had questions about the recruitment process and how soon staff anticipated having the successful candidate in place.
Reports for Information
a)
Fire Surveyor’s Underwriters Report Deputy Mayor Sutherland questioned whether the Sydenham Station received a better grading due to being on the water system. He also inquired about what factors are involved in improving the numbers. The Director of Fire and emergency Services noted that full time firefighters on staff would be a major factor in improving the numbers. The CAO noted an opportunity for joint service delivery in the northern part of South Frontenac with the Township of Central Frontenac which is an initiative identified in the 2019-2022 Strategic Plan
b)
Official Plan - Summary of Visioning Open Houses & On-line Survey Councillor Sleeth commended staff for the interactive opportunity residents had that allowed for input on the Official Plan Review. He received a lot of positive feedback about the Open House in Storrington District specifically. Once there is a full staff complement in the Development Services Department, Mayor Vandewal asked if there would be opportunity for delegating authority to staff to approve single lot creations without going through the Committee of Adjustment Claire Dodds shared her experience with implementing the delegated authority for staff approval of single lot creations noting that this could also be done in South Frontenac.
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Committee of the Whole January 21, 2020 10.
Rise & Report from Committees of Council
a)
Cataraqui Region Conservation Authority Councillor Revill indicated that he and CRCA staff met with Ministry staff from various ministries to discuss the work that conservation authorities do and to assist with formulating regulations in the new Conservation Authority Act.
b)
Quinte Conservation Authority Councillor Roberts reported that a 2% increase in the budget was approved at the December meeting. The next meeting is in February.
c)
Rideau Valley Conservation Authority Councillor Barr reported that she had attended the Municipal Information Session held in Perth last Friday. This was an informative session that looked at the functions and roles of conservation authorities with small session break out opportunities. The RVCA budget will be approved in February, member municipalities should have already received a copy.
d)
South Frontenac Museum Committee In the absence of Councillor Morey, Mayor Vandewal reported that the committee has their new strategic plan ready for presentation in mid February.
Information Items - not applicable
Notice of Motions - not applicable
Announcements/Statements by Councillors
a)
Councillor Ruttan inquired about the status of developing the “Lake Association” committee. The CAO reported that samples of a committee structure and terms of reference have been received from other jurisdictions and this will come back to Council some time in the first quarter of 2020.
b)
Councillor Sutherland voiced his concern about a signage by-law and the need to address the practice of ad bags being left along roadsides as he felt this is systematically littering.
Question of Clarity (from the public on outcome of agenda items)
a)
Wilma Kenny referred to the delegation from Eliza Murphy about the marking of hydro lines, noting that some of these may be Bell lines as well. Mark Segsworth noted the challenge of contacting these agencies to address this concern but provided assurance that he will follow through.
Closed Session - not applicable
Adjournment
a)
The meeting was adjourned at 8:15 pm.
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