Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: June 22, 2010 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole June 22nd, 2010
Meeting No. 22 Date: June 22, 2010 Time: 7:00 p.m. Location: Sydenham Present:
Mayor,
Gary Davison
Deputy Mayor, Councillors,
Del Stowe Bill Robinson Jim Hicks Allan McPhail Ron Vandewal David Hahn
Larry York John Fillion Staff:
Wayne Orr, Chief Admiuistrative Officer, Lindsay Mills, Planning Coordinator
Call to Order
The Mayor called the meeting to order at 7:00 p.m. 2. Declaration of Pecuniary Interest. There were no declarations of pecuniary interest. 3.
Delegations.
Mayor Davison introduced Mike Howe, Chair of South Frontenac Recreation
Committee to initiate the awarding of a Volunteer Recognition award to Harriet Corkey.
Councillor York read the citation and along with Mayor Davison presented to Harriet Corkey the plaque and township pin. The delegation of Richard Helsby did not proceed as scheduled. Only the letter was received by Council.
Mayor Davison acknowledged that Marilyn Duncan a citizen from Perth Road was
in attendance and gave her a few moments to speak to her concerns with regard to accidents on Perth Road.
Marilyn Duncan indicated that there have been numerous accidents and her request for a speed change from 80 to 60 and the paving of 3-400 feet of shoulder would resolve the issue that occurs routinely in front of her home. Mayor Davison advised her of the study of the Perth Road Corridor and that there would be a public open house meeting held to discuss this. Councillor Vandewal commented that given the concerns that Ms. Duncan has, he had not previously heard from her as the councillor for that area. Ms. Duncan indicated that she had spoken with Mark Segsworth in Public Works and the Mayor numerous times and that her level of frustration with inaction has
reached the breaking point. She was thanked for her comments and the meeting proceeded. 4.
(i)
Business Items.
Subdivision Summary - Lindsay Mills, Planning Coordinator.
Minutes of Committee of the Whole June 22nd, 2010
2
^.!^sa^M/lls presented his summary report with regard to subdivision proposals
within the township.
VaUeyview -_ There were questions with regard as to how long this process could take^and tether there .ere statute^ Umits. There .as^lsoY-request-fo; d"“fication on the role of the county and the township. It was clarified that the county receives the initial request for a plan of subdivision and they then coordinate
^m-ent^g ageDci.es of which the township serves as a primary commenting agency. The township focuses on zoning and official plan conditions as well
as
drainage and other areas. The County coordinates peer reviews of the technicai
^,^:;^;SS^lS-;?.L”^d.m.-:,-^
forward the overall summaiy of subdivisions so that a comprehensive list could’b: presented.
With regard to specific subdivisions, concern was raised with regard to the right of
ways that private landowners have across this property and how they will be addressed. Lindsay Mills commented that this was one aspect that was included in the correspondence to the consultants that needs to be identified for this issue.
Council asked whether more information should be provided on each of these
and that more time may be needed to address each of these issues rather than a brief
t
issues
summary at a Committee of the Whole meeting.
The idea of having a Committee of the Whole meeting dedicated to planning issues
was raised.
The_ benefits of amalgamation were questioned with regard to the reduction i duplication, questions on the peer review process, and who covers those costs also discussed.
Council was offered the opportunity to review this report in more detail at the June tll 29"’ Committee of the Whole however there was a sense that this was sufficient at this time.
One solution to addressing the congested nature of the meetings was to delegate the authority to staff however this has not been the direction that Council has taken to date.
With regard to Rob Morgan Subdivision, Council questioned whether the multi-
residential aspect was for a senior’s residence. It was clarified that this is a geared to income housing for seniors.
Highlights were reviewed for the Zanet subdivision as well as the Barry Campbell subdivision. With_regard to the Barry Campbell subdivision Council asked why an individual would sell property to the person who is dissatisfied with the plan of subdivision and indicated that this was difficult to make sense of.
The issue of the role of the County, the township and peer evaluation was raised *
again
»
Highlights^ofthe Inverary Subdivision, Ouellette and the potential other subdivision
^^; ^lL?^^sif^^!!J[)^!^!se_r-cp-rese?t,/TP?ro.xim.a,tTly,0 residential lots» eight multi unit dwellings and seven commercial/industrial blocks. (")
LmdsayMius) PIaaning Coordinator, re: Official Plan - proposed revisions to wording, re: number of consents
in were
Minutes of Committee of the Whole
3
June 22nd, 2010
??!s-.!lep.^t .was, PreseDtcd to Council so that they had an understanding of the opportunity to close what could be referred to as a loop hole in the Official Plan. An
“ampk was iuustrated and the options explained to Council. It was pointed ou"t
from the example that had the original plan’been for twelve lots thenUu^houid go forward by plan of subdivision. With a plan of subdivision all studies would have been completed. Some councilors asked why we would do this and that wHat’Has been accompUshed to date in the example was permissible under the Officiafplan: To the developers credit he has been able to figure out a way to move forward;
?^al^^!.fie^to c^ncii t?at the. m?ent ?f th)tsrePort was to present options and to seek the direction of Council on whether they wish to move fonvard or not.
^?!!e.n^s.?ieeiific requests have beea ideatified with regard to the example situation, the potential does exist. ^X..Tistraw.p011 vote’the directii011 from Council was to table this report and that no further action was necessary.
(iii)
Anne Levac, Planning Assistant, re: Closing of Unopened Road Allowance, Concession 12, Lots 18 and 19, Storrington District
There was discussion as to whether the details on the map were clear and that Bradden Lane hooked up eventually to Fishing Lake Road. There were questions as to who the owner of the adjacent lot was. If this had been two lots with dwellings then they would be less in favour. There was a question as to whether a loop could be created around the concession so that the road allowance if closed could
move
forward.
This item was to be deferred until such time as Council could be briefed on whether there were provisions in the Municipal or Planning Act that in the situation where you put in a forced road you are required to close the unopened road allowance. (iv)
Anne Levac, Planning Assistant, re: Closing of Unopened Road Allowance, Concession 5 and Concession 6, Bedford District
The poteutial exists that Council may at some point in the future direct that this road be straightened which would require the use of this road allowance. The consensus of Council and the direction from the Committee of the Whole was not to proceed with closing of this unopened road allowance. (V)
Wayne Orr, Clerk-Administrator, re: Sydenham Water Treatment Plant Update
Wayne Orr provided a brief update to Council on the Sydenham Water Treatment
Plant specifically outlining the time frames associated with the tendering and the
^^^^f^eAt^d-e^\Tdhete?.der wm be issued July 2nd with the award coming to
Council for the August 3rd meeting. (vi)
Wayne Orr, Clerk-Administrator, re: Draft Lease for Medical Clinic
Wayne Orr presented his report with respect to the draft lease for the Veroua Medical Clinic and asked for comments and feedback from Council.
Items 4_and 5 do not seem to be mutually exclusive with regard to the septic and well and further clarification on the role the township in this area is required.
There was_a_question as to whether there should be interest payments made on the base principle that is loaned to the independent body until fundraising is completed. This would be in fact similar to what has taken place with regard to the Project End
Zone at the arena. While there was no specific direction on the items provided by
Council there was an overall sense that they were satisfied with the draft lease recognizing the earlier comments on items 4 and 5.
Minutes of Committee of the Whole June 22nd, 2010
4
(vii) Wayne Orr, Clerk-Administrator, re: Kawartha Lakes Request
^^e«?^!lo^e-<Ld!tauL01! t^e.re?,ort and ^e mvestigations he completed on behalf of cou»“l with regard to this. He was able to clarify that the Township of
South Frontenac would _ be in the same boat should this’happen and that’our insurance does not provide coverage for situations where we are found to be innocent party.
Mayor Davison confirmed that both the County and the Eastern Ontario Warden
an
»
s
Caucus had declined to endorse the Kawartha Lakes request.
There continued to be some support from around the table and this item is to
come
forward to the July 6’h Council meeting along with a resolution.
^A(^i^Il-.c?ul^il..wa$ SUPPOrtive of sen<Iing a letter to the ministry asking that the Ministry clarify its position and to only pursue poUuter pay principies.
(viii) Alan Revill, Chief Building Official, re: Building Department Vehicle 5.
Other Business
^^^ ^T^^eT^^i!.0^^7»?^a;^i.^aji^-^.nici!>a,l.co?!fer!Ilce package and directed to advise Angela or Wayne if they are interested in attending. Councillor Robinson asked that we investigate or follow up on the Pleasant Valley
Municipal Drainage system in Portland and what work has been done in the past few years.
Del Stowe asked for an update with regard to Desert Lake Road and what was happening with the Hydro/Bell poles.
It was confirmed that there will be no meeting on Tuesday, June 29th. 6.
In-Camera - nil
Adjournment
Moved by Ron Vandewal
Seconded by Del Stowe
THAT the Committee of the Whole meeting be adjourned at 8:45 p.m. Carried
