Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: March 23, 2010 Collection: Council Minutes Municipality: South Frontenac
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Mmutes of Committee of the Whole
March 23rd'2010
Meeting No. 10 rd Date: March 23ra, 2010 Time: 6:00 p.m. Location: Sydenham Present:
Mayor, Councillors,
Gary Davison Larry York David Hahn Jim Hicks Allan McPhail Del Stowe Bill Robinson Ron Vandewal John Fillion
Staff: Wayne Orr, Clerk-Administrator; Mark Segsworth, Public Works Manager;
Alan Revill, Chief Building Official; Lindsay Mills, Planning Coordinator; Deb Brackeu, Treasurer; Rick Chesebrough, Fire Chief 1.
Call to Order
The Mayor called the meeting to order at 6:00 p.m. Declaration of Pecuniary Interest.
There were no declarations of pecuniary interest. 3.
Delegations - nil
Business Items
Wayne Orr reviewed with Council the preliminary budget pressures for 2010 which lead to the 4.12% increase.
Discussion took place in clarifying for Council the impact of the shift in sanitation charges with a fixed collection costs and disposal on assessment versus the alternatives. The purpose of this discussion was to reaffirm with Council that the direction being pursued by staff with the $85.00 fixed collection charge and disposal on assessment was the intent of Council.
There were opposing views to this which generated significant debate. Requests for the minutes and resolutions from September 2009 were made to be brought to the next meeting. Changes to
the budget as prepared
by
staff were reviewed with
Council includiug funding from the Federal Gas Tax money from the County, the
grant from the County as a result of the uploading of the ODSP. Staff suggested to Council that a combination of a Recreation Coordinator and a Facilities
Coordinator equivalent to one full time position was an alternative for consideration. With regard to recreation programs, it was noted that there is an incremental cost as the operating charges for the arena have been received and are now budgeted for (an additional $5590.00). The net results of these changes were to
reduce the demand for withdrawal of reserves from the Roads Department by
$303,173.00.
Council then proceeded to discuss the items suggested. In clarifying Council provided the following directions: . Support for a Recreation Coordinator at three days per week at approximately $35,000.00 .
Support for the second Building Inspector and a sense that this position could be used and charged back for any facilities coordination necessary.
Minutes of Committee of the Whole
March 23rd'2010 .
.
Direction that on the Waste budget that the $100,000.00 could be taken from Reserves to offset the $100,000.00 expense, this would in affect reduce that budget by $100,000.00 Council supported Mark Segsworth’s suggestion that the winter maintenance budget could be reduced by $100,000.00. Council directed that the net increase of 1.84% should be brought to 1.98% increase and that the difference be applied to reducing the Public Works Road Reserve.
There was a request to bring back the exact count of residents both residential and seasonal as well as the minutes and resolutions from the September meeting. 5.
Adjournment
The Committee of the Whole meeting adjourned at 7:40 p.m.
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