Body: Committee of the Whole Type: Agenda Meeting: Committee of the Whole Date: January 24, 2017 Collection: Council Agendas Municipality: South Frontenac
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TOWNSHIP OF SOUTH FRONTENAC COMMITTEE OF THE WHOLE MEETING AGENDA
TIME: DATE: PLACE:
7:00 PM, Tuesday, January 24, 2017 Council Chambers.
Call to Order
Declaration of Office for Councillor Barbeau
(a)
Brad Barbeau to take Declaration of Office as Councillor.
Declaration of pecuniary interest and the general nature thereof
Scheduled Closed Session - n/a
Recess - n/a
Delegations
(a)
Joe Gallivan, Director of Planning and Economic Development, County of Frontenac, re: Completed Roads Study
4 - 33
(b)
Richard Allen, Manager of Economic Development, County of Frontenac, re: Economic Development Update
34 - 40
(c)
Helen Hill, re; Fencing Issue
(d)
Scott Gordon, re: South Frontenac Rides - Share the Road
Reports Requiring Action
(a)
Mark Segsworth, Public Works Manager, re: Waste Free Ontario Presentation
67 - 77
(b)
Lindsay Mills, Planner, re: Proposed Amendment to Site Plan Control By-law 2003-25
78 - 80
(c)
Lindsay Mills, Planner, re: Calculation of Parkland Fees
81 - 82
(d)
Wayne Orr, Chief Administrative Officer, re: Fencing By-law
83 - 89
(e)
Wayne Orr, Chief Administrative Officer, re: Advocacy Strategy
90 - 94
(f)
Wayne Orr, Chief Administrative Officer, re: Council Composition
95 - 96
Reports for Information
(a)
2017 Budget as approved on January 17, 2017
3
41 - 66
97 112
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Rise & Report
(a)
County Council
(b)
Arena Board
(c)
Police Services Board
(d)
Portland Heritage
Information Items
(a)
Roger Brice, re: Fishing Issues
113 114
(b)
Chris Ballard, Minister of Housing, re: The Promoting Affordable Housing Act, 2016
115 117
(c)
Township of Montague, re: Hydro One’s Strategy Regarding Hydro Costs
118 121
(d)
Township of Montague, re: Funding for Fire Department Infrastructure
122 125
Notice of Motions
Announcements
Question of Clarity (from the public on outcome of agenda items)
Closed Session (if requested)
Adjournment
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DECLARATION OF OFFICE (Section 232 of the Municipal Act, 2001)
I, _Brad Barbeau having been elected or appointed to the office (name of person)
of Councillor for the municipality of Township of South Frontenac (name of office)
(name of municipality)
do solemnly promise and declare that: I will truly, faithfully and impartially exercise this office to the best of my knowledge and ability. I have not received and will not receive any payment or reward, or promise thereof, for the exercise of this office in a biased, corrupt or in any other improper manner. I will disclose any pecuniary interest, direct or indirect, in accordance with the Municipal Conflict of Interest Act. I will be faithful and bear true allegiance to Her Majesty Queen Elizabeth the Second And I make this solemn promise and declaration conscientiously believing it to be true and knowing that it is of the same force and effect as made under oath. Declared before me ) at the Township of South Frontenac…) ……………………………………….) ……………………………………….) On …January 24th ………..……….) 2017. )
Signature of Declarant
Commissioner for Taking Affidavits
Frontenac Private Lanes Study So u th F r o n te nac C o u n ci l – J a n u ary 2 4 t h , 2 0 1 7
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South Frontenac Council – January 24th, 2017
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South Frontenac Council– January 24th, 2017
This is an optional area for you to put a message or caption for your photo. Delete it if you don’t need to use it.
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South Frontenac Council– January 24th, 2017
Background to Study • Historic waterfront development • Evolution from ‘seasonal’ to ‘permanent’ • Future development problematic – MAH opposed
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South Frontenac Council– January 24th, 2017
History • Impact of cottage road development on municipal services became a matter of provincial interest in the late 1970s and early 1980s. • Increasing conversions and new lots = pressure on roads only intended to be seasonal.
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South Frontenac Council– January 24th, 2017
History • More permanent residential = more demand for services, safety issues. • Potential major impact on municipal financial well-being. • Note: 13 lakes in South Frontenac have
50% permanent residential.
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South Frontenac Council– January 24th, 2017
981 Page 11 of 125
South Frontenac Council– January 24th, 2017
981 Private lanes
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South Frontenac Council– January 24th, 2017
545 Page 13 of 125
South Frontenac Council– January 24th, 2017
545 Private lanes in South Frontenac
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South Frontenac Council– January 24th, 2017
769 Page 15 of 125
South Frontenac Council– January 24th, 2017
769 kilometres
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South Frontenac Council– January 24th, 2017
373 Kilometres in South Frontenac
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South Frontenac Council– January 24th, 2017
5,795 dwellings
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South Frontenac Council– January 24th, 2017
2,774 dwellings in South Frontenac
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South Frontenac Council– January 24th, 2017
$1.8 billion assessment
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South Frontenac Council– January 24th, 2017
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South Frontenac Council– January 24th, 2017
“Good Planning” • Best management practices • Promote lane improvements • Develop policies for Township Official Plans
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South Frontenac Council– January 24th, 2017
Cottage Road Standards
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South Frontenac Council– January 24th, 2017
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South Frontenac Council– January 24th, 2017
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South Frontenac Council– January 24th, 2017
Development Potential
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South Frontenac Council– January 24th, 2017
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South Frontenac Council– January 24th, 2017
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South Frontenac Council– January 24th, 2017
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South Frontenac Council– January 24th, 2017
Official Plan Policies
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South Frontenac Council– January 24th, 2017
Policies • Cottage road construction standards • Infilling and/or extension for new lots • New cottage roads – common elements condominium • Township assumption of cottage roads • Monitoring
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South Frontenac Council– January 24th, 2017
Next Steps • Training – Committee of Adjustment • Official Plan review Incorporate policies in new draft plan • Public comments •
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South Frontenac Council– January 24th, 2017
Questions ?
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South Frontenac Council– January 24th, 2017
Economic Development #InFrontenac
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Brand Ambassadors • 56 Ambassadors and growing • Relationship development • Mapped via GIS • Ownership of brand and creativity in use • Hoodies($50) & T-shirts ($15) available at: County Office, Gilmour’s on 38, Ormsbee’s Mercantile, Nicole’s Gifts, Verona Hardware, Cardinal Café, Back Forty Artisan Cheese, Double S Sports & Marina Page 35 of 125
Web Portal • Access to Key Stats • Markets to critical sectors Food and Beverage Trips and Trails Agriculture
• Business Resources & Directory • Commercial Land Inventory • Township Building and Planning Information • Target: End of February Page 36 of 125
Accommodation Review • RFP Due Early February • Seeking to create inventory of Accommodations including: B&B Short term Rentals (Cottage) Motel / Hotel Air BNB, etc.
• Will define strategies to grow accommodations in organic, Frontenac-specific way. Study to be finished by mid 2017. Page 37 of 125
Agriculture • Strongest employment sector in Frontenac • Trends include decline in dairy, rise of cash cropping, development of small scale, organic farms • Opportunities for “experience” agriculture • Potential for region to become the Goat Dairy Capital of Canada
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Ongoing Efforts • Completion of the K&P Trail • Alignment of initiatives with Frontenac CFDC • Increasing brand identity, recognition. • Wayfinding for visitors: Signs, Brochures • Partnership development with: City of Kingston, neighbouring Counties, Government of Ontario and Ontario East Economic Development.
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Contact Us R ic h a r d A lle n M a n a g er o f Ec o n o mi c D e ve l o p me nt r a l l e n @fron te na ccoun ty.ca ( 6 1 3 ) 5 4 8 - 9 40 0 e xt. 3 3 0 A lis o n Va n d e r ve ld e C o m m u ni ty D e ve l o p m ent O ffi c e r a va n d e rvel d e@fron ten acco unty.ca ( 6 1 3 ) 5 4 8 - 9 40 0 e xt. 3 3 1
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Township of South Frontenac Bicycle Friendly Communities Workshop March 30, 2016
Summary Report and Recommendations Page 41 of 125
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Prepared by the Share the Road Cycling CoalitionSouth Frontenac Bicycle Friendly Communities Workshop – March 2016 Summary Report On March 30, 2016 The Share the Road Cycling Coalition facilitated a Bicycle Friendly Communities Workshop for the Town of Greater Napanee and the Township of South Frontenac in partnership with the County of Lennox and Addington and Kingston, Frontenac, Lennox & Addington Public Health. The purpose of this Workshop was to help identify a path forward for the area to become more bicycle friendly. More than 35 community members, Municipal staff and town councilors heard new ideas and contributed their local expertise about how South Frontenac can become a better place for cycling during a full-day, stakeholder focused workshop and a community-focused “World Café” event. During the workshop, participants helped to: • identify South Frontenac’s existing cycling assets and some of the challenges faced (See Appendix A: Inventory and Challenges); • discuss opportunities for building a safer, more connected place for cycling; • articulate a five-year vision for cycling in South Frontenac; and • develop a two-year work plan for making progress toward that vision.
FIVE-YEAR VISION The following vision for South Frontenac to build a more bicycle-friendly community over the next five years (or sooner) was compiled based on the feedback received from workshop attendees and on best practices from other Bicycle-Friendly Communities across North America. The vision also takes into consideration available resources within the community.
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While this vision may sound ambitious, through collaborative action focusing on the five essential elements of being a Bicycle Friendly Community, we are confident that South Frontenac can achieve meaningful progress towards these goals. The essential elements of a more Bicycle Friendly South Frontenac by 2021 are: Engineering – creating stronger, safer connections between the existing trails and South Frontenac’s town centres and recreational facilities. Ensure that there are safe on and off-road cycling facilities designed to take people off the trails and into town centres and to popular destinations. Continuing to pave shoulders to provide recreational and utilitarian cyclists with safe, comfortable and enjoyable routes, and ensuring that signage along on and off-road routes direct riders towards community amenities. At important destinations, ample, secure bike parking should be more readily available;
•
• Education - making cycling education available to all students in South Frontenac schools to create a culture of respect between all road users. Educational efforts will also include public awareness campaigns designed to create better interactions between people driving and people cycling, and will offer adults new opportunities to learn how to ride a bike safely and legally. Encouragement – introducing new programs designed to get residents excited about cycling again is key to creating a culture of cycling. Expanding upon existing efforts like CycleFest and the South Frontenac Rides initiative to create a wider variety of events designed to encourage residents to ride their bikes. Bike Valet offered at community events and a community cycling grant offered each year will help to get more residents thinking about how they can ride their bikes more often.
•
Enforcement - building more effective partnerships between the OPP and the various community partners to make the roads safer for all road users. Institute bicycle patrol officers on trails and review local bylaws to ensure that cycling is safe and comfortable all over the Township.
•
• Evaluation & Planning – Consider creating an Active Transportation Plan for South Frontenac complete with a dedicated annual budget for implementation of cycling projects. Bring partner organizations together to hire an active transportation coordinator to organize and coordinate cycling efforts in South Frontenac. Begin work on establishing a baseline of the number of people cycling in South Frontenac by performing counts throughout the summer and installing trail counters at key locations.
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The work plan that follows, organized under the 5 Es of the BFC Program, outlines recommended actions South Frontenac could take in the next two years to help it work towards achieving this 5-year vision. With more than 15 attendees at the workshop, it was not surprising that the initial list of potential actions was quite long and varied, and contained far more than would be realistic to achieve given the two-year time frame and resource constraints. The initial list of brainstormed actions has been refined to include a number of high-impact activities, many of which are proven to be best practices in communities across North America. It is important to remember that there are many ways to build a more bicycle-friendly community. This report contains suggestions for one path that could be followed to get there, however, it may be possible for South Frontenac to substitute other actions that are not included in this plan and still achieve this five-year vision for increasing cycling.
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WORKPLAN ENGINEERING: Creating safe and convenient places to ride and park bicycles through physical infrastructure and hardware that supports cycling. Attendees at both the workshop and the World Café event expressed optimism about the existing infrastructure in South Frontenac. Attendees put forward an impressive list of infrastructure improvement recommendations, with a focus on some priority improvements for individual hamlets within South Frontenac. These suggested improvements are: Harrowsmith Make Harrowsmith a Hub of trails – with washrooms, maps, a bike Fix-It Station, a rest area and other amenities where the K & P and Cataraqui Trail intersect. Ensure that Centennial Park, the Harrowsmith Schools and community amenities like shops are well connected to the trails, and • make sure there is signage directing riders to those amenities.
•
Sydenham Ensure that the trail crossing at Bedford road and George Street is improved – make the trail crossing more visible, and consider • installing a signalized trail crossing to ensure that riders can cross safely and easily. • Consider paved shoulders or bike lanes on Bedford Road between the bridge and Alton Road • Consider a bike path from the Daly, Kingsmere and Cliffside subdivisions to Bowes Park. Verona Create sidewalks and a trail connection to get people walking and cycling to the Foodland safely. Also ensure that there are bike racks installed at Foodland. • Improve access to businesses in Verona off the trail by adding directional signage with information about businesses and providing paved, welcoming accesses.
•
Battersea
• •
Create connections between Battersea and the neighbouring towns like Sydenham through paved shoulders. Create connectivity to the Baseball diamonds with a trail.
Inverary
5
Create paths from Lyon’s Landing to the baseball diamonds
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In addition to the specific infrastructure improvements listed above, attendees also emphasized the importance of providing bike parking across the community. Attendees expressed the importance of creating awareness of the amenities within the community by using signage and promotions, and also emphasized the importance of taking on some of the smaller, connecting infrastructure pieces before undertaking some of the major infrastructure projects to help to build support. For further background on these recommendations, refer to Appendix B: Infrastructure Tour Summary.
Engineering Work Plan
Recommended Actions
Description
Expand the availability of bike parking all over South Frontenac
Work to develop new amenities near trails by ensuring that zoning bylaws encourage new development near trails, and that trail connections are included in all new developments
Suggested Timeline
Undertake a bike parking inventory to determine where bike parking is available and where gaps exist. Ensure that bike parking is available at all Township owned facilities, and work with local businesses to ensure that bike parking is provided at major destinations in the community, Ensure that all new bike parking provided adheres to the standards created by the Association of Pedestrian and Bicycle Professionals (APBP) found here.
Public Works Town Council
ASAP
Attendees noted that cycle tourism in the region would be more popular if there were more amenities that were easily accessible by the trail. Working to encourage new businesses like Bed and Breakfasts, Pubs, Restaurants and other tourist attractions will increase the number of riders stopping and staying in South Frontenac1.
Public Works Planning Town Council
ASAP
For an excellent primer on why to build new amenities on the trails and some ideas for how to encourage new businesses, see what has been done along the Canalway Trail in New York State here: http://www.americantrails.org/resources/economics/Bicyclists-Bring-Business-New-York-Canal-Trail.html
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Groups Involved
Develop a cycling wayfinding strategy and install signage
Determine where wayfinding signage needs to be installed, choose signage design standards,2 secure funding. The signage should indicate distance and estimated time to popular destinations and should focus on getting cyclists, pedestrians and other trail users off of the trails and into town centres and community amenities.
Public Works Local BIAs
Establish signage standards ASAP, install in year 2.
Ensure that major roads, especially those that connect different town centres, receive paved shoulders when resurfaced.
When resurfacing roads, be sure to include paved shoulders. Paving shoulders has been shown to reduce maintenance costs versus gravel shoulders, and provides significant opportunities for cycle tourism and utilitarian cycling. They also make roads safer for emergency services personnel.
Public Works
Ongoing
Extend the K&P Trail to Sharbot Lake
The higher the number of connections between South Frontenac and other municipalities, the stronger the potential for tourism. Extending the trail to Sharbot Lake by working with neighbouring municipalities would close a gap in the trail and provide more options for multi-day cycle tourism trips.
Public Works Economic Development Tourism
Year 2 and beyond
The City of Waterloo has developed a very good model for wayfinding signs and is happy to share it with other municipalities. Contact
bfc@sharetheroad.ca for more details.
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Establish maintenance standards for active transportation infrastructure to provide opportunities for year-round riding.
Council, Public Works Staff, Parks and Recreation Staff CRCA County of Frontenac
Year 2
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Designate priority winter routes (i.e. – Cataraqui and K&P Trails) for enhanced winter maintenance. Also be sure to create spring and summer maintenance standards for bike routes and trails that include regular patrols, surface repair, vegetation control and path sweeping. Trails that are used by snowmobiles can also be used for winter cycling – packed snow provides a great surface for riding! Ensure to communicate the location of priority winter routes widely. For an example of winter maintenance standards, see the City of Ottawa’s winter cycling network information here.
EDUCATION: Cycling Education: Giving people of all ages and abilities the skills and confidence to ride a bicycle by offering educational programs and activities designed to engage with residents on how to ride safely and conveniently throughout the community. Driving Education: Educating car and truck drivers about how to share the road safely with • cyclists, demonstrating respect and care for all road users. Workshop attendees identified improved education as a major priority for South Frontenac to move forward in becoming more bicycle friendly. Attendees identified some good existing initiatives like CycleFest, but felt that efforts were required to better educate all residents about the value of sharing the road safely, with a special focus on cycling education for youth.
•
Education Work Plan Recommended Actions
Description
Groups Involved
Timeline
Establish an Active and Safe Routes to School3 working group and ensure that all schools within South Frontenac have Active School Travel Plans and cycling education programs
Communities across Ontario have experienced success with promoting Active School Travel4. Bring together a committee of school board representatives, KFL&A Public Health, community members, Town Council, Municipal Staff and South Frontenac OPP to create a plan to get more students to school actively and safely in South Frontenac, build safer infrastructure near those schools and work actively with schools to implement and monitor successes.
School Boards, Municipal Staff, Town Council, KFL&A Public Health, OPP
Year 1 – establish committee
Host a wider variety of cycling Bike Rodeos, Helmet Fittings, on-bike training, Bike To OPP related events at local schools to School Day breakfasts and bike maintenance 101 clinics are KFL&A Public encourage students to ride safely great ways to encourage more students to give riding to school Health
Year 2 – begin programs Year 2
3
http://www.saferoutestoschool.ca/school-travel-planning-toolkit
For a highly successful model of creating Active and Safe Routes to school, see the “Stepping It Up” Pilot Project (http://www.metrolinx.com/en/projectsandprograms/schooltravel/SteppingItUpReportENG.pdf) for inspiration.
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a try!
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School Boards
Work with local OPP Officers and retailers in the area to establish a small bike “lending library” program at schools, libraries and other community centres to provide youth who may not have access to a bike with the ability to ride. Consider refurbishing recovered bikes from the OPP, and require a membership card for use – for inspiration see “Start the Cycle” in Hamilton
OPP, Schools, South Frontenac Rides
Create a Student Cycling Mentoring program
Engaging older students to educate younger students about safe cycling habits is a great way to encourage more youth to get on their bikes. Consider creating a mentorship program where older students can earn volunteer hours by teaching younger students how to ride safely, leading biking school buses or offering bike repair clinics.
School Boards KFL&A Public Health South Frontenac Rides
Year 2
Create educational resources to distribute to parents in South Frontenac about sharing the road with cyclists and encouraging their kids to get to school actively
Parents are role models to their children – if they share the road safely, ride legally and wear bike helmets, their kids are more likely to do those things as well. Send resources home with kids from school to reach parents at home encouraging them to ride with their kids. Resources are available on the Active and Safe Routes to School website here.
School boards KFL&A Public Health
Year 2
Establish “Bike Libraries” as local schools, libraries and community centres
Year 2 – Distribute resources and run programs
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Year 1 – Develop resources
Ensure that Municipal Staff Offer staff membership to the Association of Pedestrian and and Council stay up to date Bicycle Professionals and send staff and Councillors to the on best practices related to Ontario Bike Summit to learn best practices cycling
Municipal Staff Town Council KFL&A Public Health
Year 1
Identify education programs/ campaigns that could be replicated or modified for use in South Frontenac.
Other communities have created and tested education videos and campaigns, so why reinvent the wheel? Adapting existing resources and developing a dissemination plan can yield impressive results at a reduced cost. Good examples of existing programs include Thunder Bay’s cycling education videos5 and You Know Me, I Ride a Bike campaign6 or Waterloo Region’s Thumbs Up! Campaign7. Share the Road is also developing a public awareness campaign about the 1m safe passing law and the importance of lights on bikes that will be ready at the end of June, 2016. We will make these resources available to all communities in Ontario free of charge, so stay tuned!
KFL&A Public Health Municipal Staff, South Frontenac Rides
Year 1
Run “Stay Safe, Stay Back” trucking campaign within the Township of South Frontenac (Municipal staff and large employers that use heavy trucks8)
Local professional truck drivers should be ambassadors for safe driving practices and training them on how to share the road safely with cyclists will help them be good role models. All materials for this campaign are available from Share the Road.
KFL&A Public Health, Municipal Staff, Large Employers
In year 1
5
http://www.thunderbay.ca/Living/Getting_Around/Active_Transportation/Resources.htm
6
http://www.safecyclingthunderbay.com/article/you-know-me-i-ride-a-bike-127.asp
7
http://thumbsupwr.com/resources/
This campaign has recently been adopted by the City of Toronto, City of Ottawa, Tomlinson, Cavanagh and Karson Group. Digital resources are “ready-made” for printing and sharing online. Contact bfc@sharetheroad.ca for more details or visit www.staysafestayback.ca
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ENCOURAGEMENT: Creating a strong bike culture that welcomes and celebrates cycling through incentives, promotions and events that inspire and enable people to ride. Attendees were excited about the foundation that has been laid to support cycling in South Frontenac. The strong volunteer presence and the excitement around cycling in South Frontenac were palpable throughout the Workshop and World Café, and attendees felt that there are a number of programs that could be implemented quickly to encourage South Frontenac residents to get back on their bikes.
Encouragement Work Plan Recommended Actions
Description
Groups Involved
Timeline
Build on the success of CycleFest in 2016 by creating a Bike Month Committee to plan for 2017
Building a culture of cycling takes time and effort – community events will benefit from having a well-organized committee with defined roles and responsibilities. Bring together representatives from South Frontenac Rides, KFL&A Public Health, Township Staff, OPP and others to discuss potential events for 2017 to supplement CycleFest and create a monthlong celebration of cycling.
KFL&A Public Health, Municipal Staff, Town Council, South Frontenac Rides OPP
Year 1
Produce a Cycling Map for South Frontenac to highlight low-stress routes, trails and touring rides around the community
Consider highlighting/emphasizing low-stress routes, including multi-use trails and quiet, residential streets where beginners would be comfortable cycling. This map can be printed and/or online. Be sure to plan how you will distribute any printed maps.
Municipal Staff, South Frontenac Rides
Year 2
Consider hosting a series of events to celebrate Canada’s 150th birthday in 2017
Suggestions from attendees included a Passport of popular destinations throughout South Frontenac for riders to complete, social rides along the trails, an “Amazing Race” style event and rides to Frontenac Park.
South Frontenac Rides, Tourism and recreation staff
2017
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Provide the community ownership of cycling promotion with a Community Cycling Grant
Foster innovation on how to promote cycling in South Frontenac by creating a $1,000 a year grant that can be applied for by community groups or residents with the goal of promoting cycling. Encourage residents to get creative about what they think will get more people on bikes!
South Frontenac Rides and Town Council
Host a Bike Swap, similar to a ski-swap, where families can swap the bikes that their children have outgrown for new, larger bikes.
Partner with a local bike retailer to ensure that new bikes are also available for purchase at the event as well. Consider hosting a bike rodeo at the same time to teach kids new cycling skills.
South Year 2 Frontenac Rides, Local Bike retailers OPP KFL&A Public Health
Host Bike Valet9 at a variety of community events in South Frontenac
Bike Valet can be a great way to reduce the parking burden at a popular event. Ideally the materials for the Bike Valet would be purchased by the township and deployed at special events, and staffed by volunteers recruited by South Frontenac Rides.
Municipal staff, South Frontenac Rides
Purchase materials in year 1, attempt new bike valet events through year 1 and 2.
Expand the web presence for South Frontenac Rides
Creating a “one-stop shop” for people to find information about cycling in South Frontenac online will help new riders and visitors to South Frontenac find the information they need to get back on their bikes. For inspiration, see what Kitchener has done.
South Frontenac Rides
Ongoing
For a great description of what Bike Valet is and how to run one, see here: http://www.ibike.org/engineering/event-parking.htm
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Year 1
Engage local businesses by encouraging them to be featured on trail signage and work to get more businesses to join Ontario By Bike
While South Frontenac does have many amenities within the town centres for cycle tourists, it’s difficult to know what amenities are accessible unless you know the area. Create wayfinding signs to direct riders towards local businesses, and ensure that businesses offer bike parking, water refills and other services for riders by encouraging them to join the “Ontario By Bike” Cycling tourism network.
Tourism and Economic Development Staff, Local BIAs
Year 1 – Establish database and run trial Year 2 – full rollout.
Launch a Community Bike Challenge to create goodwill towards cycling in the community10
In Halton Hills, the Community Cycling Challenge challenges residents to collectively ride hundreds of thousands of km each year to raise funds for the local hospital. Consider a similar program, where the community bikes together towards a common goal.
Municipal Staff, KFL&A Public Health Community Groups
In years 1 and 2
For more information, visit http://haltonhillsbikechallenge.ca/
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ENFORCEMENT: Ensuring drivers and cyclists share the road safely through equitable laws and activities that hold both groups accountable for their behavior and actions on the road. Attendees were happy to see the prohibition of motorized vehicles on local trails, but emphasized that there were opportunities for South Frontenac Police to be more involved in making cycling safer, including by having officers patrol on bikes, engage in positive ticketing and engage in more training about cycling as it relates to the Highway Traffic Act.
Enforcement Workplan Recommended Actions
Descriptions
Groups Involved
Timeline
Ensure effective communication between the local police department and the cycling community by having a police liaison on South Frontenac Rides committee
Having law enforcement representation on the South Frontenac Rides committee is extremely important to create effective relationships between people riding and the law enforcement community, and can help in the development of new programs and educational blitzes.
South Frontenac Rides, OPP
ASAP – work to engage officers in year 1
Ensure that officers are well trained in the changes to the Highway Traffic Act that came into effect with the passage of Bill 31
Ensure that officers are aware of the 1m safe passing law, OPP increased penalties for “dooring” and increased penalties for cycling without lights or reflectors. Consider offering training to specifically address the rules of the road as they relate to bikes.
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Consider in year 1
Install Trail Etiquette Signage at entrances to Trails
Ensure that trail users understand their rights and responsibilities on the trails, including who should yield to who, how to pass other users and important bylaws like Stoop and Scoop requirements.
Recreation Staff
Year 1
Consider altering the design of trail access gates
The gates that are along the trails are very good at keeping motorized vehicles from accessing the trails, but they’re also designed in such a way that makes cycling along the trails very difficult at those intersections. Consider changing your standards for the gates to make them easier for a person on a bike to pass through.
Recreation staff, Public Works, K&P Trail (County of Frontenac) Cataraqui Trail
Ongoing
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EVALUATION & PLANNING: Processes that measure results, and planning for cycling as a safe and viable transportation option. Attendees were happy to see a wide variety of partnerships already in place to support active transportation, including the health unit, Town Staff and South Frontenac Rides. Attendees strongly recommended the creation of an Active Transportation and Trails Plan for South Frontenac, and also emphasized that the Township and various partners need to be engaging in data collection to make the case for continued investment in cycling infrastructure.
Evaluation & Planning Work Plan Recommended Actions
Descriptions
Groups Involved
Timeline
Approve a Complete Streets Policy11 to ensure that all road work accommodates all road users in the future.
Building a roadway to accommodate all road users is cheaper to do when the road is being constructed rather than having to retrofit it – ensure that all road users are considered when creating new or updating existing infrastructure.
Town Council Public Works Staff KFL&A Public Health
In year 1 – Create a draft Complete Streets Policy with stakeholder input In year 2: finalize Policy and pass at Council.
Collect data about the number This data collection should include volunteers counting of cyclists using the Township’s the number of users on South Frontenac Roads and trails on weekdays and weekends13, and can start to establish existing facilities12 a baseline of cycling in South Frontenac.
South Frontenac Rides, KFL&A Public Health, Public Works Staff
In year 1
11
http://completestreetsforcanada.ca/policy-elements
12
For a comprehensive guide to performing cycling counts, see here: http://onlinepubs.trb.org/onlinepubs/nchrp/nchrp_rpt_797.pdf
For an excellent example of a community monitoring and reporting on the number of people cycling on weekdays and weekends, see what is being done in Eugene, Oregon here: http://thempo.org/356/Bicycle-Counts
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An Active Transportation and Trails Plan can help to ensure that investments in cycling are targeted and connect well to other initiatives. Small changes to South Frontenac’s roadways can have a major impact in how residents get around their community. Ensure that changes continue to occur every year to make cycling safer by devoting a stable budget amount to cycling infrastructure each year within the Township’s capital budget. Be sure to coordinate with County of Frontenac to ensure that active transportation initiatives are included at the County level when reviewing their Transportation Plans as well.
Town Council Public Works and Planning Staff South Frontenac Rides
Install permanent bike and pedestrian counters at key locations in South Frontenac14
Volunteer counts can show year-to-year data, but they are subject to a number of factors that can confound the data, including weather. Permanent counters provide consistent data that can illustrate long-term trends in ridership. Consider installing two counters in key locations like the K & P Trail and Cataraqui Trail.
Public Works, Recreation Staff CRCA, County of Frontenac
Year 2
Conduct a trail survey along the K & P and Cataraqui Trail
Collect more qualitative data about how people are using the trail, why they’re using it, how often they use it, how they get there, what improvements they would like to see etc.15 This data can provide excellent insight into how South Frontenac’s cycling network can be improved.
KFL&A Public Health, Public Works Staff, South Frontenac Rides, CRCA, County of
Year 2
Create an Active Transportation and Trails Plan for South Frontenac, complete with annual budget for improvements
In year 1 – begin consultation on plan. Year 2 – finalize plan and pass at Council
14
Many cities make the data from their bike counters available online. For an example see Ottawa’s Laurier Ave Bike Counter here: http://ottawa-laurier.visiotools.com/ An excellent example of a Trail Survey is Kitchener’s public engagement around the Iron Horse Trail revitalization. See here for more information: https://www.kitchener.ca/en/livinginkitchener/IronHorseTrail.asp
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15
Frontenac
Create a Business recruitment strategy to ensure that new businesses for visitors and residents are established.
Bringing more businesses that support cycle tourism, including accommodations, restaurants, cafes, bike shops and other attractions will make South Frontenac a destination for people looking to do touring riding. Work together to recruit these businesses to the area.
Economic Development and Tourism Staff
Ongoing
Create partnerships to allow for the hiring of an Active Transportation Coordinator as part of the Active Transportation Master Plan.
Efforts to support cycling work best when there is one person dedicating much of their time coordinating and strengthening programs. Consider creating a shared position that reports to the Township, KFL&A Public Health and any other agency that has a role in promoting cycling in the region.
Municipal Staff KFL&A Public Health
Year 1
Support provincial cycling advocacy efforts through the Ontario Cycling Advocacy Network (OntarioCAN).
Many activities of provincial scope were highlighted throughout the workshop that would help to improve cycling conditions in South Frontenac. This includes cycling education in schools, investments in infrastructure and driver training. South Frontenac Rides should ensure that they represent South Frontenac as part of the Ontario Cycling Advocacy Network. This Network is facilitated by Share the Road and our aim is to have 1 representative in each electoral district (provincially)
South Frontenac Rides, Share the Road, Municipal Staff
Ongoing
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Appendices: Appendix A: Inventory and Challenges This inventory was developed by participants in the Bicycle Friendly Communities Workshop and World Café event facilitated by Share the Road in March 2016. Engineering Inventory: • • • • •
K and P Trail and Cataraqui Trail Paved shoulders on arterial roads as roads are re-done Elevated bike lane in Sydenham Linkages between roads and trails are prioritized in Public Works department Bike parking at the library, high school and Centennial Park
Challenges: • • • • •
Maintenance standards for keeping AT infrastructure don’t exist at present Few staffing resources on the AT file Few key destinations linked by cycling routes – ie beaches, parks, stores, schools Very few bike parking spaces Many gaps in current network, ie- where paved shoulders end suddenly
Encouragement Inventory: • Signage on Cataraqui and K and P Trail • Cycling map in development • South Frontenac Rides CycleFest planned • Cycle instruction at summer camps being investigated
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Challenges: • More family bike ride events needed • CycleFest could be expanded
• • • • •
Few roads where an Open Streets Event could work – few attractions to bring people to. Few events that draw large numbers of people, and no bike valet or cycling promotion at those events No bike share – many residents may not have access to a bike No bike repair stations or shops No signage directing people towards services in town centres
Education Inventory: • • • •
Cycling skills program offered in school and at summer camps CycleFest has educational components Skills training available at Battersea and Perth Road schools Share the Road signage
Challenges: • • • • • •
Heavy trucks on roads don’t slow down or move over for cyclists Little in-school education Lack of knowledge about what facilities exist No adult cycling education available No bike friendly Public Service Announcements Parents serve as a deterrent by driving kids to school
Enforcement Inventory: • No motorized vehicles allowed on trails • OPP does cycling education • No parking on sidewalks or paved shoulders – education and enforcement blitz planned for 2016
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Challenges: • Not enough education and signage • Provincial laws not known and not enforced • Police don’t patrol trails on bikes
• •
No aggressive driving hotline or educational campaign Perceived lack of police presence in the area (large area, small population)
Evaluation and Planning Inventory: • 5 year recreation plan, which will include cycling, being worked on. • Transportation Master Plan will be done in 2017, will include all modes. • Establishing budgets to be determined based on mode share. • Shoulders being paved as arterial roads are redone • Goal of installing multi-modal transportation facilities in urban settings exists • Intersection improvements underway. Challenges: • No tracking of use on AT facilities • No Transportation Demand Management Strategy in place
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Appendix C: Additional Materials: Cycling Education Toolkit from Safe Cycling Thunder Bay – detailed information about creating new bike education courses in your community. http://www.safecyclingthunderbay.com/upload/documents/cycling_toolkit.pdf Share the Road’s Bicycle Friendly Communities Yearbooks: For further inspiration, including other programs or projects that could assist South Frontenac in becoming more bicycle friendly: 2015 Yearbook: http://www.sharetheroad.ca/files/2015_Yearbook_final_web.pdf 2016 Yearbook: http://www.sharetheroad.ca/files/2016_Yearbook_FINAL_web.pdf Share the Road’s work on updating the CAN-BIKE Curriculum with Cycle Canada can be found here: http://www.sharetheroad.ca/cycling-education-can-bike-update-s17213
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2017-01-13 Bicycle Friendly Communities Workshop – Summary Report and Recommendations Wayne Orr Chief Administrative Officer P.O. Box 100 4432 George Street Sydenham, Ontario Canada, K0H 2T
Dear Members of South Frontenac Township Council: RE: Bicycle Friendly Communities Workshop – Summary Report and Recommendations
KFL&A Public Health endorses, in principle, the Bicycle Friendly Communities Workshop -Summary Report and Recommendations. Physical inactivity is a modifiable risk factor for over 25 chronic conditions, but despite its significant health benefits, most Canadian adults, children and youth do not achieve the activity levels recommended by the Canadian Physical Activity Guidelines.1,2 Recent studies have found that rural Canadians are more likely than urban residents to be overweight and less active in their leisure time.3 There is a proven link between active transportation and physical activity levels. Increased reliance on motorized vehicles for everyday transportation contributes to reduced physical activity levels, and corresponding health impacts. Reducing reliance on motorized vehicles and increasing walking and cycling will help to increase physical activity levels and to lower the risk of chronic conditions, such as heart disease, some cancers and type two diabetes.4 The Bicycle Friendly Communities report, prepared by Share the Road, for the Township of South Frontenac outlines a vision and collaborative action plan to improve travel options and create health promoting environments. The report’s workplan outlines best-practice recommendations on how the Township can become more bicycle-friendly based on a vision that supports cycling for both transportation and recreation. The plan also considers how these high-impact activities can be achieved through existing resources and collaborative partnerships. This work plan is specific to the context of South Frontenac, building on existing cycling assets while taking into consideration the associated challenges, and highlights realistic opportunities to build a safer, more connected community for cycling. Expanding the active transportation network and related programs will help to provide opportunities for physical activity, easy access to recreation, and will help to reduce the dependency on motorized vehicles. KFL&A Public Health will continue to support the Township in their efforts to create a bicycle-friendly community for its potential to have a significant, positive health impact on South Frontenac residents.
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KFL&A Public Health supports the Council of South Frontenac Township by endorsing, in principle, the summary report and recommendations completed after the March 30, 2016 Bicycle Friendly Communities Workshop. Furthermore, we encourage Council to request that staff review the work plan and identify tasks that align with the township’s strategic directions, and to identify opportunities for creating a more bicycle-friendly South Frontenac Township. Thank you for considering KFL&A Public Health’s endorsement, in principle, of the Bicycle Friendly Communities Summary Report and Recommendations. With kind regards,
Susan Stewart, MA Director, Chronic Disease and Injury Prevention Division
References: 1
Statistics Canada. Physical activity of Canadian adults: Accelerometer results from the 2007 to 2009 Canadian Health Measures Survey [Internet]. 2011 Jan [updated 2011 Mar 16; cited 2016 Jan 13]. Available from: http://www.statcan.gc.ca/pub/82-003-x/2011001/article/11396-eng.htm 2
Statistics Canada. Physical activity of Canadian children and youth: Accelerometer results from the 2007 to 2009 Canadian Health Measures Survey [Internet]. 2011 Jan [updated 2011 Mar 16; cited 2016 Jan 13]. Available from: http://www.statcan.gc.ca/pub/82-003-x/2011001/article/11397-eng.htm
3
Transport Canada. Improving Travel Options in Small & Rural Communities. Ottawa: Publishing and Depository Services; 2009 p. 2-6.
4
Transport Canada. Active Transportation in Canada a Resource and Planning Guide [Internet]. 2011 [cited 2016 Jan 13]. Available from: www.tc.gc.ca/urban
A New Direction in Solid Waste Management in Ontario Presented to Frontenac County Council January 18, 2016
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Context for Action There is a need for action to increase the recovery of resources and reduce waste in Ontario. t
, •
CHALLENGES
OPPORTUNITIES
../
Ontarians generate a significant amount of waste.
../
Stakeholders are calling for fundamental reform.
../
Ontario’s diversion rates have stalled.
../
Reducing waste presents opportunities to reduce GHG emissions.
../
Both municipal and producer budgets to fund diversion are under pressure as costs rise.
../
Improving the recovery of resources has additional environmental benefits (e.g., air and water quality, resource conservation).
../
Resource productivity makes good business sense.
../
There is a significant opportunity to recover economic value of waste. Recovered resources attracts investment, creates jobs and improves competitiveness.
../
Ontario’s landfills could be filled within 20 years.
../ Waste Diversion Act, 2002 is flawed,
resulting in an ineffective system. ../
Application of existing tools is limited and ineffective at encouraging productivity and the recovery of resources.
Ministry of The Environment and Climate Change
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Ontario’s Proposed Framework •
Ontario is transforming its existing waste diversion framework to support Ontario’s vision: a circular economy.
•
Ontario’s goal is to move towards zero waste in the Province and zero GHG emissions from the waste sector to support a circular economy: • Ensuring that all resources are used and reused productively; maximizing their potential and reintegration into the economy.
·
The framework includes: ·
Proposed legislation: Waste-Free Ontario Act that includes two Acts. • A proposed Resource Recovery and Circular Economy Act to set overarching provincial direction and establish a new producer responsibility regime. . A proposed Waste Diversion Transition Act, to replace the Waste Diversion Act, 2002, which would help ensure the smooth transition to the new producer responsibility regime.
·
Draft Strategy for a Waste-Free Ontario: Building the Circular Economy to support Ontario in achieving its goals.
Ministry of The Environment and Climate Change
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Waste Diversion Act, 2002 LIMITED PRODUCER RESPONSIBILITY Designates materials; requests WDO to develop programs, approves programs Limited enforcement ability
Government Limited Oversight
Waste Diversion Ontario Limited Oversight
Industry Funding organizations
Oversees development, implementation and operation of diversion programs; works with IFOs to develop programs Limited tools to oversee IFOs Operate waste diversion programs Limited tools to oversee producers
Pay fees
Producers Sell product s
• Municipalities • Waste management Companies Collect / process waste
Consumers
MARKETPLACE Rules set by IFOs – no competitors Limited competition Concerns on fairness Reduced incentives for innovation
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Ministry of The Environment and Climate Change
Waste-Free Ontario Act FULL PRODUCER RESPONSIBILITY FRAMEWORK
• Provincial Interest: including promote completion • Policy statements to provide further direction on provincial interests
Government
Sets outcomes – requirements/standards Improved oversight
The Authority
Data clearinghouse Compliance/enforcement Strong tools to addressfreeriders and poor performers
Producers
Accountable for meeting outcomes Reporting on performance
End-of-life management
Sells products Consumers
• Competition Act to support open and fair marketplace
Contract Collect waste
New legislation Outside of legislation
• Municipalities • Waste Companies
Clear consequences with effective compliance and enforcement tools for • producers’ performance
Inspection, compliance orders, administrative penalties, offence provisions
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Ministry of The Environment and Climate Change
Individually or Collectively
MARKETPLACE Enables competition at all levels Provide choice for producers Open and fair competition and marketplace Level playing field
6
Provincial Interest Overarching government direction
Policy Statements Further direction to implement the provincial interest on resource recovery and waste reduction Apply to persons/entities exercising a power or performing a duty under this Act and other provincial Acts, including: • Planning Act, Condominium Act, Municipal Act, City of Toronto Act, Environmental Protection Act, Nutrient Management Act, Ontario Water Resources Act, Consumer Protection Act, and Environmental Assessment Act.
Producer Organizations and Service Providers (e.g. Collectives, haulers, processors)
Waste Management Owners / Operators (e.g. Generators, owners of transfer stations)
• e.g. Provide services to producers under proposed Act
• e.g. Delivery and operation of waste management systems under EPA and EAA
Who
What
• e.g. Municipal OP • Municipal by-laws • MOECC ECA and EA
• e.g. Meet obligations under proposed Act
Appeals Opportunity for comment Decisions could be appealed to the existing court and tribunal systems.
Compliance/ Enforcement • Director’s requirements for a review of consistency with policy statements. • Director’s requirements for a report on how to address non-consistency. • Not complying with Director’s requirements would be an offence.
Cabinet could review decision made by ERT, OMB and joint board.
(e.g. Brand owners, first importers, retailers)
Ministry of The Environment and Climate Change
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6
Producers
Statutory Decision Makers (e.g. Province, municipalities, Authority)
Potential Timeline (Based on current draft Strategy)
2016
2017
2018
Develop first policy statement Empower the Authority (staff, train & equip)
2019 & Beyond Tentative Date for Provincial Election June 14, 2018
Consult on Regulations and wind-up plans for Tires, WEEE & MHSW and transition programs
Consult on changes to Program Plan or BB Funding (?) Consult on Regulation and Wind-up plan for PPP & transition program Review & improve 3Rs Regulations Consider new designations (lamps, additional WEEE, bulky, carpet, batteries
Develop & Begin Implementing Organics Action Plan
Consult on disposal bans e.g. WEEE, compact fluorescent light bulbs
Consider more disposal bans e.g. MHSW materials, printed paper and packaging, CRD
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Transforming Ontario into a Leader
What is a Circular Economy?
Fewer raw materials are used
Improved, cost-efficient collection and treatment systems will lead to fewer and fewer materials ending up in landfill and support the economics of circulardesign
Producers are fully responsible for recovering materials from their products and packaging throughout theirlifecycle
Products and packaging are designed to last longer and be more durable, using more sustainable materials that can be easily recycled at end-of-life
DESIGN
RECYCLE
CIRCULAR ECONOMY REUSE/ REPAIR
There are many ways consumers can contribute to a circular economy, like making greener buying choices, sharing assets (e.g., cars, tools) and repairing them, and offering them to others for reuse and refurbishing
Government leadership, producer responsibility, and consumer education and awareness will enable market mechanisms that drive higher resource productivity, innovation and economic growth
CONSUMER USE
PRODUCE
Businesses collaborate and coordinate across sectors to reduce greenhouse gas production and fossil fuel use
DISTRIBUTE
Retailers offer products that can be easily reused and refurbished, offer end-of-life take back or maintenance and repair services, and support producers in providing education and awareness to consumers
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Ministry of the Environment and Climate Change
Transforming Ontario into a Leader
Our Strategy to Achieve a Circular Economy For Ontario to thrive, it must take advantage of resource recovery and waste reduction as economic drivers and factors in environmental protection. Building on our new foundation, the following outlines Ontario’s strategy to achieve its transformation to a circular economy.
To mark our progress and keep on track, we have set three interim goals:
rate by 2020 30%diversion
Vision The vision for Ontario is one where waste is seen as a resource that can be recovered, reused and reintegrated to achieve a circular economy.
rate by 2030 50%diversion
Goals The goals are to achieve a zero waste Ontario and zero greenhouse gas emissions from thewaste sector. Zero waste Ontario is a visionary goal that provides the guiding principles needed to work toward the elimination of waste. It is a new approach that focuses on preventing waste in the first place rather than relying on traditional end-of-life waste management solutions. The visionary goal of eliminating greenhouse gases from the waste sector will guide our priorities for resource recovery and waste reduction. It will help the province meet its climate change commitments and build a lowcarbon economy while protecting Ontario’s natural environment.
Achieving our goals will require a fresh approach to waste management and resource recovery — one that accounts for the shifting global context, recognizes the opportunities in a circular, low-carbon economy, and enlists the support of all Ontarians. New product design and management thinking will help Ontario avoid the volume and toxicity of waste materials, while conserving and recovering resources. Ontario’s resource recovery and waste reduction priorities focus on reducing, reusing, recycling and reintegrating materials into the economy.
rate by 2050 80%diversion
Although energy from waste and alternative fuels are permitted as waste management options, these methods will not count towards diversion in Ontario. The first four years of this strategy are dedicated to establishing the foundation for this fundamental shift and transforming the current system. Building on a strong foundation, we anticipate significant progress in the years to come.
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Ministry of the Environment and Climate Change
Transforming Ontario into a Leader
The following timeline will guide our path toward achieving a waste-free Ontario:
Develop and consult on first policy statement
Empowered Resource Productivity and Recovery Authority
Start transition of existing programs
Develop and consult on Food and Organic Waste Action Plan
Establish Resource Productivity and Recovery Registry
Begin implementing the Food and Organic Waste Action Plan
Develop and consult on disposal bans (e.g., food waste, materials under existing waste diversion programs)
INTERIM GOAL:
30%
diversion
2019
2017
2020
2018
2016 Begin designating new materials under producer responsibility regulations (e.g., batteries fluorescent bulbs and tubes, additional WEEE materials)
Complete transition of existing waste diversion programs (except Blue Box)
Develop and consult on amendments to the 3Rs regulations
Begin implementing first policy statement
Begin implementing amended 3Rs regulations
Designate additional materials under producer responsibility regulations (e.g., mattresses, carpets, furniture)
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Ministry of The Environment and Climate Change
ZERO WASTE Complete transition of Blue Box program
Release first progress report on Waste-Free Ontario Strategy
Continue to designate additional materials under producer responsibility regulations
Continue to designate additional materials under producer responsibility regulations
2050 2025 INTERIM GOAL:
INTERIM GOAL:
diversion
2023 2027
2021 2024 2022 Begin implementing disposal bans on materials under existing waste diversion programs
2030
Implement food waste disposal ban
Develop and consult on additional policy statements
Begin comprehensive review of the Waste-Free Ontario Strategy
80%
50%
diversion
Release revised Waste-Free Ontario Strategy
Ministry of The Environment and Climate Change
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PLANNING REPORT Township of South Frontenac Prepared for Committee of the Whole
Planning Department
Agenda Date: January 24, 2017 Date of Report: January 4, 2017 Subject: Proposed Amendment to Site Plan Control By-law to Apply Site Plan Control to Community Facility (Institutional) Type Uses
Summary of the Recommendation: The recommendation is that the Committee receive the Planning Report dated January 4, 2017 and consider the proposed recommendation to amend the site plan control by-law.
Purpose of the Report: The purpose of this report is to bring to the Committee a proposal to amend the Township’s Site Plan Control By-law to apply site plan control to Community Facility (institutional) type uses.
Background: On May 6, 2003, By-law No. 2003-25, being a by-law to designate all of the Township as a site plan control area, was passed. The by-law lists all of the types of land uses that are subject to site plan control including such uses as, commercial, industrial, lands adjacent to environmentally sensitive areas, and lands that are subject to natural hazards etc. Attachment #1 is a copy of the bylaw. The site plan control by-law followed from the previously adopted Official Plan which also lists the types of uses to which site plan control would apply. The list of uses is identical in the OP and in the site plan control by-law. The site plan bylaw is intended to implement the Official Plan in this regard.
Discussion: Some time after its passage, it was observed that the Official Plan did not include ‘community facility’ (institutional) in the list of uses under site plan control. This was thought to be an oversight because institutional uses are often major projects requiring minimum standards such as parking and loading spaces, access aisles, buffering etc., to be detailed on a site plan. Thus, in 2012, the Official Plan was amended to include Community Facility uses in the list so that site plan control is applicable to such developments. However, the site plan control by-law should also have been amended to include community facility uses and this was not done. Under the terms of the Planning Act, the site plan control by-law must list the uses to which it applies and, thus, currently the Township cannot apply site plan control to institutional type developments. Accordingly, the by-law should be brought forward to Council for this amendment.
Recommendation: This report is for the Committee’s consideration. It is recommended that the site plan control by law be amended to include Community Facility uses. Submitted/approved by: Lindsay Mills attachment SitePlanControlBylawAmendmentToCofW
Prepared by: Lindsay Mills
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ATTACHMENT #l CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2003-25 BEING A BY-LAW TO DESIGNATE
ALL OF THE TOWNSHIP OF SOUTH FRONTENAC AS A SITE PLAN CONTROL AREA
WHEREAS, the Municipal Council of the Corporation of the Township of South Frontenac deems it expedient to ENACT a By-law to designate the entire Township of South Frontenac as a site plan control area; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH
FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS:
THAT the Township of South Frontenac be designated as a site plan control area in accordance with section 41 of the Plamiing Act and section 6.17 of the Township of South Frontenac Official Plan.
THAT, the specific land uses, official plan designations and areas which are subject to site plan control are: a) commercial and industrial uses; b) lands used for wrecking yards; c) lands used for hauled septage disposal;
d) lands within the Mineral Aggregate designation;
e) lands within or adjacent to the Environmental Protection designation; f) lands within 90 metres (295 feet) of a waterbody including land used for residential purposes;
g) lands within or adjacent to an Environrnentally Sensitive Area;
h) lands within 300 metres (984 feet) of any lake designated as a Sensitive Lake Trout Lake; and
i) lands which are subject to natural hazard.
THAT no person shall undertake any development in the areas designated under this By-law until a site plan agreement has been prepared and executed to the satisfaction of the Council of the Township of South Frontenac and registered on title of the lands. The site plan may be required to address some or all of the following:
Plans showing the location of all buildings and structures to be erected and showing the location of all facilities to be provided,
Drawings showing plan, elevation and cross-section views for each building to be erected showing:
a) The massing and conceptual design of the proposed building;
b) The relationship of the proposed building to adjacent buildings, streets and exterior areas to which members of the public have access; c) The provision of interior walkways and stairs to which
members of the public have access from the streets, open spaces and interior walkways in adjacent buildings;
- THAT, as a condition of approval of the plans and drawings referred to in section 4 of this By-law, the Township of South Frontenac may require the owner of land to provide, at no expense to the Township, any or all of the following: a) widenings of highways that abut the land b) facilities to provide access to and from the land such as curbs, access ramps and traffic direction signs
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c) off-street loading and parking facilities either covered or uncovered, access driveways includiiig driveways for emergency vehicles, and the surfacig of such areas d) walkways and walkway ramps including their surfacing and all other means of pedestrian access
e) facilities for the lighting, including floodlighting, of the land or of any buildings or structures
f) walls, fences, hedges, trees, shrubs or other groundcover or facilities for the landscaping of the lands or the protection of adjoining lands
g) vaults, central storage and collection areas and other facilities and enclosures for the storage of garbage h) easements conveyed to the Township for the construction, maintenance or improvement of watercourses, ditches, land drainage works, sewage facilities and other public utilities i) grading or alteration or contour of the land and provision for the disposal of stomi, surface and waste water from the land and from buildings or structures thereon.
s. THAT the individual site plan control by-laws for the former Townships of Bedford, Loughborough, Portland and Storrington be repealed.
- THIS BY-LAW shall come into force and shall be deemed to come into force, in accordance with section 41 of the Planning Act, 1990, upon the date of passage thereof,
Dated at the Township of South Frontenac this sixth day of May, 2003. Read a first and second time this sixth day of May, 2003.
Read a third time and finally passed this sixth day of May, 2003. THE CORPORATION OF THE TOWNSHIP OF SOiUTH FRi AC
P]
71
?eonard, Mayor
Gordon Burns, Clerk-Administrator
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PLANNING REPORT Township of South Frontenac Prepared for Committee of the Whole
Planning Department
Agenda Date: January 24, 2017 Date of Report: January 18, 2017 Subject: Calculation of Parkland Fees Required as a Condition of Consent/Subdivision Approvals: Development of Policy
Summary of the Recommendation: The recommendation is that the Committee receive the Planning Report dated January 18, 2017 for information regarding development of a policy for parkland fee calculation.
Purpose of the Report: The purpose of this report is to bring to the Committee a clarification of the process to establish baseline property values for use in calculating parkland fees.
Background: On December 6, 2016, Council directed staff to draft a policy to clarify the process for establishing the baseline property value for use in the calculation of parkland fees. Accordingly, the following is a review of the process presently followed for determining the value of land on which the calculation of parkland fees is based.
Discussion: As Council members are aware, section 51.1 of the Planning Act gives the municipality the authority to require parkland as a condition of approval of any consent application to create a new lot or as a condition of final approval of a plan of subdivision or plan of condominium. Alternatively, the municipality may require cash-in-lieu of actual parkland. In determining the value of the cash-in-lieu payment, section 51.1(4) of the Act specifies that the amount of any payment shall be based on the value of the land as of the day before the day of the approval of the subdivision (or consent). The municipality may take up to five percent of the value of the land for residential lot creation and up to two percent for industrial, institutional or commercial lot creation. Following the provisions of the Act, it has been the Township’s practice to require an appraisal from a real estate agent for lots created by consent. The Township then requires payment of five percent of this value for residential lots and two percent for any other type of lot creation. This process has worked well but on the few occasions where Township staff have had to question the valuation from the realtor we have requested a full professional appraisal at the owner’s expense. Land valuation for residential plans of subdivision or condominium is based on a market value appraisal from a professional appraiser. Based on this, the Township would require payment of five percent of the value. The Township always reserves the right to require a second or third professional evaluation for any cash-in-lieu of parkland payment.
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Recommendation: This report is for the Committee’s information. It is recommended that any policy for determining the amount of parkland cash-in-lieu payment be based on the above format. Submitted/approved by: Lindsay Mills ParklandFeeProcessReportToCofW
Prepared by: Lindsay Mills
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STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:
January 17, 2017
AGENDA DATE:
January 24, 2017
SUBJECT: Enforcement of Fence By-law RECOMMENDATION: That Council provide direction to staff if they wish to enforce By-law 2015-49 a By-law to fix the description of a lawful fence in the Township of South Frontenac as it relates to 3769 and 3833 Alton Road West. BACKGROUND: In July 2015 Helen and Jim Hill were in contact with the Planning Department over a dispute between themselves and their neighbours over the removal of cedar rail line fence. Staff advised the Hills that the Line Fences Act gives no power to the Municipality to stop a neighbour from damaging or removing a line fence. At the time the Hills made inquiries about the Townships willingness to enforce its Fencing Bylaw. There was some concern expressed that the Township Bylaw did not address enforcement authority explicitly. The Hills appeared as a delegation on August 4, 2015 (see attached submission from Helen Hill). Council directed staff to update the Bylaw accordingly. Bylaw 2015-49 was passed on September 15, 2015, repealing Bylaw 1999-102. The update only included changes to the preamble. One of the new clauses in the preamble reads: AND WHEREAS pursuant to Section 445 of the Act, as amended, a municipality may make an order requiring the person who contravened the by-law to do work to correct the contravention. In July 2016 the Hill’s lawyer wrote to the Bylaw indicating that the neighbour had installed an electrified fence composed of a single electrified wire. He states that this is contrary to the definition of a lawful fence found within the Bylaw. The request at the time was to have the Township enforce its Fencing Bylaw. Bylaw Services were dispatched to the site and they photographed the new fence clearly installed within the neighbours own property approximately 3 – 6 feet from the recently surveyed property line. Bylaw requested a legal opinion before proceeding. Complicating this matter is that Section F of the Bylaw (see attached) implies that the Bylaw is written for the purposes of establishing a legal line fence, although this is not specified in the early sections. Staff followed up with the Township Solicitor and were advised that a charge under the Bylaw may only result in a possible fine and that in order to get the fence changed it would need to go to Superior Court where the likelihood of success would be less likely because it was not a line fence but rather an interior fence. Interior fences exist throughout the Township. Council is being asked to determine how to interpret this Bylaw. Is the Bylaw intended to apply to interior
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STAFF REPORT CLERKS DEPARTMENT fences? One way to consider this is question do interior fences affect the health, safety and wellbeing of persons as stated in the preamble. How far inside the property line does the interior definition apply to? 5 feet, 10 feet, 25 feet? If the bylaw is intended to apply in this situation, Council must next determine if it wishes to enforce the Bylaw in this situation. The Bylaw states that the Municipality may make an order. If Council decides to purse this matter then the costs of enforcement becomes an unknown cost that has not been budgeted for. Alternatively, as recently suggested by Bylaw Enforcement Services, following discussions with both Mrs. Hill and the neighbour, either party could file for the fence viewers to issue a decision. Either party could then file for an appeal by a referee, if they are not satisfied with the decision. This may result in each party being responsible for half the cost of erecting a suitable fence, despite the disputed claims that there had been a suitable spilt rail fence in place.
ATTACHMENTS: • •
Letter from Helen Hill dated July 29, 2015 By-law 2015-49 Lawful Fence By-law
Submitted/approved by: Wayne Orr
Page 85 of 125
TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2015-49
.ABY-LAW To Flx THE DESCRIPTION OF A LAWFUL FENCE IN THE
TOWNSHIP OF SOUTH FRONTENAC
WHEREAS pursuant to Section 9 of the Municipal Act, 2001 , S.O. 2001, Chapter 25 (the AcOas amended, a municipality has the capacity, rights powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act;
AND WHEREAS pursuant to section 8 (1) of the Act, as amended, sections 9
and 11 shall be interpreted broadly so as to confer broad authority on municipalities (a) to enable them to govern their affairs as they consider
appropriate; and (b) to enhance their ability to respond to municipal issues; AND WHEREAS pursuant to section 11 (1) of the Act, as amended, a lower-tier
municipality has the authority to pass by-laws respecting the health, safety and
well-being of persons;
AND WHEREAS pursuant to section 436 of the Act, as amended, a municipality has the power to pass by-laws providing that the municipality may enter on land
at any reasonable time for the purpose of carrying out an inspection to determine compliance of a by-law of the municipality passed under the Act.
AND WHEREAS pursuant to Section 445 of the Act, as amended, a municipality may make an order requiring the person who contravened the by-law to do work
to correct the contravention.
NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS:
- The following fences shall be lawful fences in the Township of South Frontenac:
A.
Woven Wire Fencing I.
Anchors
The desired standard for anchor and brace posts shall be cedar; however, good quality railroad ties and hydro posts are an acceptable substitute for anchor posts. Anchor posts shall be a minimum of eight feet long, be six inches in diameter at the small end and be placed with the large’end down.
An eight foot cedar brace shall be used between the anchor and the brace post and shall be held in positon by twisting four strands of number nine
brace wire. Anchor posts shall be anchored by two cedar or oak cross members, two inches and at least four feet long, spiked securely to the anchor posts and placed so that there shall be at least thirty inches of cover over the cross member. Anchors shall in no case be placed more
than forty rods apart. It is recommended that anchor posts be placed at top and bottom of steep hills. 1
11
Line Posts
The desired standard for al line posts shall be cedar or standard steel;
however, good quality railroad ties or hydro posts are an acceptable
substitute for line posts. The line posts shall be at least four and one half
inches in diameter on the small end and shall be eight feet in length. They shall be placed with the large end down and shall not be less than three
feet in depth. In the event that cedar posts, railroad ties or hydro poles are
used they shall be placed not more than twenty feet apart. In the event that
Page 86 of 125
all standard steel posts are used, they shall be placed one rod (16.5 feet) apart. <
Ill
Wire Fence
All wire fences shall be forty-two inches high and shall be constructed of
eight strands or cables of wire, placed horizontally on specified posts. Stays not more than sixteeriand one half inches apart shall be placed
upright cross the nine strands or cables and firmly fastened to each. The spacing of the nine strands shall be that of any standard spacing available,
and shall be as near No. 9 gauge wires as possible. Each strand shall be firmly fastened to the line posts whether they are cedar or standard steel. All wires shall be tightly stretched and the bottom wire shall be within six inches of the ground and special measures shall be taken to see that the bottom wire of the fence follows closely to the contour of the land. It is
recommended that single strand of barbed wire be placed along the top of
the fence unless one party to the fence objects. iv. Water Ways
A wire fence shall extend across all water ways to close the gap. There shall be an anchor at each side of the gap and shall meet specifications
set out in section one of this by-law Water gaps shall be maintained at all
times during the normal grazing period. B. High Tensile Wire Fencina 1
I.
General Specifications
High tensile fencing shall consist of no less than eight wires Wire spacing from ground shall be 4", 5", 5", 6", 6", 7" & 8" End, comer and gateposts shall be 8’ X 6" - 8" and shall be driven 48: into the ground Line posts shall be 6'6" X 3 1/2 " - 4" and shall be driven 24" into the ground.
It is recommended that all posts be pressure treated.
Post spacing between line posts shall be 30’ if spacers are used. In the event that spacers are not used, maximum distance for line posts is 20’. Spacers (droppers) shall be inserted no more than 10’ apart. Droppers can be made of wood or metal. II
Double Brace Assembly
A double brace assembly is required. A span length of 8 ft. is required for each span in a double brace.
Braces are spaced as far apart as the terrain will allow to a maximum of 1,650 feet, a double in-line brace assembly should be constructed where
there is a major change in slope. The centre part of the assembly is located at the break in the slope. Each half of the assembly is then
constructed on its respective steps.
^/tlo?-?-nt^Lbr.???-post^s req^.ired an<? T.ust be Pe99ed into Place usin9
3^8" rods. Once the posts and horizontal brace are In position, two wraps
of brace wire are attached and tightened by means ofa pressure treated
twitch stake.
Page 87 of 125
Ill
r
Tightening the Wire
The wire must be tightened by means of an in-line strainer. The in-line strainer should be located near the middle of the fence line between
braces in order to achieve the same resistance factor in both directions. A
tension spring should be installed in one of the wires to indicate tension.
^TLa!l/130!sts,arJ?.st^pled’,w.ires should be tightened to 350 pounds
tkT^n,leqi^.l!L2 “,l^eT,^fde?ressIon ofthe SPrin9)- Staples should never be driven “home”. This allows for expansion and contraction of the wire
throughout the entire fence line.
iv. Electric High Tensile
For electric_high tensile fencing, hot wires from ground up are wire 1, wire
4 and wire 8.
Electric Fence Sign must appear every 300 feet on electric fence.
Wire fences should be grounded and their electric conductivity broken by separating each section. Fence should be grounded every 330 feet.
Grounding is done by driving a Vi galvanized steel rod or pipe 6 feet into clay loam and at least 10 feet in sand or gravel.
High tensile wire fencing shall be used with only the agreement of both
parties to the fence.
NOTE: In spite of the desired post spacings and double brace assembly
specified in Section A.i & A.ii. of this By-law. C. Barbed Wire Fencing Specifications I.
General Specifications
Barbed wire fencing as a line fence is permitted through areas here bush is situated on both sides of a line fence. Barbed wire fencing shall consist of no less than 6 wires. Wire spacings from the ground shall be 6”, 8",8", 8". 8", 8" (top strand shall be no less than 46 inches from the ground). Each strand shall be firmly fastened to the line posts whether they be cedar, good quality railroad ties, hydro poles, or standard steel. All wires
shall be tightly stretched. Sections 1 & 2 of this by-law applies with respect to anchors and line post requirements for barbed wire fencing.
Barbed wire fencing shall be used only with the agreement of both parties
to the fence. D.
Cedar Rail Fencing I.
The style of cedar rail fencing and the method of construction of the
cedar rail fence to be used in a line fence shall be subject to the agreement of both parties to the fence. E.
Special Fences I.
In the event that a landowner or occupant elects to raise exotic
livestock such as elk, bison, emu, or ostriches and requires special
fencing to contain the exotic livestock, the additional cost of the special fencing shall be the sole expense of the said landowner or occupant.
Page 88 of 125
F
General
i. Where the parties to a line fence are unable to agree as to the use of high Tensile Wire Fencing, Barbed Wire Fencing or Cedar Rail
Fencing, then the requirements for Woven Wire Fencing shall apply.
II
Where there are no abutting land uses which require the use of fences described in Sections A, B, C and then other fencing materials such as chain link, wooden board, or plastic or other materials or combinations of materials maybe used to define a line fence with the agreement of the parties to the fence.
Ill
The requirements of By-law 2014-33 for the fencing of pools in the Township of South Frontenac shall be in addition to the requirements hereinbefore recited for line fences.
iv. That By-law 1999-102 is hereby repealed.
Dated at the Township of South Frontenac, this 15th day of September, 2015. Read a first and second time this 15th day of September, 2015. Read a third time and finally passed this 15th day ofSeptember, 2015.
THE CORPORATION OF THE
TOWNSHIP OF SOUTH FRONTENAC
^2n
^s
^ oniVan9ewal, Mayor
w
ne.
f Administrative Officer
Page 89 of 125
Page 90 of 125
STAFF REPORT CLERKS DEPARTMENT Prepared for Council:
January 10, 2017
Agenda Date:
January 24, 2017
SUBJECT: Advocacy Strategy RECOMMENDATION: For Council’s consideration and direction BACKGROUND: On November 15, 2016 Council passed the following resolution: Whereas the Township of South Frontenac has recently been unsuccessful in attracting grants and or other financial support for grant applications or major roads investments such as Sunbury Road and Road 38, Be it resolved that Council asks the CAO to prepare a report for Council to outline options to involve the two MP’s and MPP’s from our riding and Kingston & Frontenac Islands to get access to and engage with the appropriate Federal and Provincial Ministers to push our municipal need for financial support for much needed infrastructure funding. Successful advocacy work is dependent on many factors including: clear and defined objectives, the ability to clearly communicate need / rationale, knowledge of and compliance with the approval process, an understanding of the other party’s priorities, knowledge of and access to key decision makers, the ability to establish working relationships and a consistent and repeated message. Each factor needs to be given full consideration in order to be successful, as no one factor will lead to success. Clear and defined objectives: After a period where Provincial and Federal funding were next to non-existent for infrastructure needs, we have entered a period where funds appear to be more readily available. In order to respond to grant applications, staff need to clearly define a stable list of infrastructure priorities as identified by its asset management tools and Council needs to commit to these priorities over a multiyear program. Identifying projects in response to calls for applications with short submission deadlines is reactive and as such applications tend not to get the full attention they need. Attempting to cast too wide a net or just trolling for any type of grant means that time and resources are not focused on priorities. The ability to clearly communicate need / rationale: Once the objectives are set, a business case for each project needs to be established that demonstrates financial need and the impact of not proceeding. Typically applications provide limited room to describe the scope of the project as well as how the project meets the Grant’s priorities. For example, how does this project contribute to improved safety, reduced greenhouse gases, improved accessibility, etc.? Typically they are looking for quantifiable measures to support the funding request.
Page 91 of 125
STAFF REPORT CLERKS DEPARTMENT Once all this background material is prepared the crafting of the submission needs to be done in such a manner as to convey a sense of need and yet also demonstrate how the project fits with the funders priorities. Knowledge of and compliance with the approval process: Grant invitations and applications are often sufficiently vague to appear broad yet the underlying focus is important to determine. In evaluating funding applications funders often use an initial review that narrows the award process down. Applications need to meet the established criteria. There is little benefit in trying to apply because you think that a project “fits” with the criteria. Deadlines must be met and applicable appendices must be attached. Currently almost all provincial grants require the submission of our most recent asset management plan. If a project is not a priority on our listing, then it is not generally seen as a priority for the assessors. Caution needs to be exercised when adjusting our priorities to match the grant requirements. Getting caught in this “match game” can reduce chances of success. An understanding of the other party’s priorities: Clearly understanding the objectives of funders requires more than just reading the application guidelines. Contact with Ministry representatives to “run something by” can help to avoid wasting time. Unfortunately the various Ministries are not always forth coming about what evaluation criteria will be used and the opportunity for politically motivated awards still seems to exist. Knowledge of and access to key decision makers: While ministry staff are the ones who assess projects to see if they meet objectives and established criteria, there remains an apparent component of Ministerial approval before grants are awarded. This is the opportunity to have the Township’s case heard by those who can exercise influence or offer advice on process, or timing. Accessing key decision makers has to happen at the right time. Too far in advance and your case is lost in the jungle of everyone else’s need, too late and …well just too late. While traditionally we have attempted to lay out our case before various Ministers and senior staff as conference delegates, these efforts may be lost when viewed in the context of a full day of delegations. In addition to delegations, making the effort to approach the right Minister on their turf and when convenient for them may prove more meaningful. Connecting with local MPs and MPPs as well as the opposition’s party critics to brief them on our needs broadens the base of support for the community and expands our sphere of influence. All combined this can be a very time consuming process, where every connection reemphasises the message. The ability to establish working relationships: Key to any advocacy work is the ability to establish strong relationships even when the parties may seem to have different priorities or purposes. The ability to lobby requires, a clear understanding of the issues, the ability to address questions, the authority to make commitments, and most importantly the ability to find common ground. Relationships with funders is not the only area that has to be developed. Relationships with neighbours, other partners and coalitions is a key source of information sharing but more importantly the opportunity to put forward joint positions where there may be benefits in a strong united voice. Generally speaking relationships work best when the two parties are on an even platform: politician to politician, staff to staff, decision maker to decision maker.
Page 92 of 125
STAFF REPORT CLERKS DEPARTMENT Consistent and repeated message: It has been said that a steady rain soaks. Clear concise messages that are repeated and built upon leave an indelible impression. It is not effective to target all efforts on a specific single grant application. Advocacy work is about getting your message heard and understood, so that it becomes a factor in the decision making of others. Failure on several grant requests does not mean that our efforts have been in vain, simply it may indicate that our message hasn’t been clearly understood, our priorities are not aligned or perhaps this isn’t our opportunity. Regardless of the outcome, the process of advocacy doesn’t stop The County of Frontenac has developed a checklist that requires consideration prior to each grant submission. Upon review you will see that many of the factors highlighted above as requirements. If Council is committed to assuming a strong advocacy role, then Council will need to commit to and resource the work necessary to be successful.
Attachments: •
County Grant Writing Checklist
Submitted/approved by: Wayne Orr, CAO
County of Frontenac Check List for Grant Submission Name of Project: TEMPLATE v.1.2 - 08 Jan 16 FACTOR Does your municipality have a strategic plan? o Does your strategic plan support your project? Does your project align with your Official Plan (and where applicable – your Zoning By-law)? Have you completed all necessary background reports? o Were the reports favourable? Have your fully considered all environmental impacts of your project? o Where applicable, have you completed necessary environmental evaluations/assessments? o Are there environmental benefits to your project? Are you prepared to finance your share of the project? o Are you prepared to finance a larger share of the project if the funding formula is less than you anticipated? Does the project result in a new or altered governance model? o Is the new governance model in place? o Are the implications of the new governance model understood by the community? o Are the implications of the new governance model understood by your partners? Have you looked at industry best practices for your project? o Does your project reflect industry best practices? Have you examined a wide range of grant options for a best fit? Is your project innovative? Are your accessibiity policies up to date? o Are all aspects of your project fully accessible? Have you engaged the community in your project? o Was the engagement broadly based in your community? o Was the community supportive of your project? Does your project have any public sector/not-for-profit partners? o Will they be supporting you financially, or substantially with in-kind support? Does your project have cross jurisdictional impact? o Have you consulted with other municipalities? o Do they support the project? o Are they partners in the project? Does your project have any private sector partners? o Will they be supporting you financially, or substantially with in-kind support?
Check List for Grant Submission
Yes
No
N/A
Page 93 of 125
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
Page 1 of 2
32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56
Have you engaged your M.P. and/or M.P.P. about the project and project benefits? o Were they supportive? Does your project align with the priorities of the Federal/Provincial government? o Have you reviewed your project with staff from the funding agency? o Were they supportive of your application? Have you determined how you will define success? o Are your success factors clear and measurable? Do you have a communications plan in place for the project? o Do you have an “elevator pitch” for your project that succinctly states the purpose and outcome for your project? o Have you clearly communicated your “pitch” to your stakeholders? o Have you clearly communicated your “pitch” to the funding agency? Do you have a capital asset plan that supports the project as being a high priority for the community? o Does the capital asset plan support your project as being a high priority for your community? Is your Council aware of the ongoing costs to maintain the project? o Have they committed to the necessary funding? Do you have a sustainability plan that demonstrates your commitment to the environment, economy, social and cultural issues? o Does the sustainability plan support your project? Do you have “green” procurement policies, including such items as the total cost of ownership and greenhouse gas emissions? o Do you have a track record of “green” procurement? Do you have the staff resources (or contract resources) to ensure that the project is implemented on time and on budget? o Do you have a track record with funding agencies of being able to complete similar scale projects on-time and on budget? Is your grant application clear, concise and demonstrates the above? Do you have financial systems/policies in place to ensure that the necessary financial reporting is completed? Do you have the staff (or contract resources) in place to complete all the necessary financial reports? If your project is audited, do you have the staff (or contract resources) in place to ensure audit compliance? SCORE PCT “YES”
0
0
Page 94 of 125
Check List for Grant Submission
0
Page 2 of 2
Page 95 of 125
STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COW:
January 17, 2017
AGENDA DATE:
January 24, 2017
SUBJECT: Potential changes to Council Composition RECOMMENDATION: That Council provide direction on whether it wishes to explore either changes to Council composition or ward boundaries in advance of the 2018 municipal elections. BACKGROUND: Currently Council is composed of a Mayor elected at large and 8 Councillors, 2 elected from each district (ward). Council operates with four major committee commitments: Committee of Adjustment, South Frontenac Recreation, Corporate Services and Public Services as well as numerous other appointments. The Municipal Act (Section 217 and 222) sets the following criteria with regard to the composition of Council: • • • • •
There is to be a minimum of 5 members including the Mayor All members are to be elected according to the Municipal Elections Act The Mayor is to be elected at-large Others may be elected by ward or at-large Wards can only be changed by by-law
Furthermore the Township’s Procedural By-law requires the following, should Council wish to consider changes to the composition of Council: • • • •
5 votes to support the change At least one Councillor for each district shall support the change Widespread consultation with voters At least one public meeting in advance of the meeting where the resolution is to be decided.
Decisions on the composition of Council rest entirely with Council and are not subject to appeal. Composition changes, to be effective for the 2018 municipal election, would need to be duly passed by December 31, 2017. Changes to wards are decided by Council but subject to appeal to the Ontario Municipal Board (OMB). Ward changes, to be effective for the 2018 municipal election, would need to be duly passed and rulings on all appeals affirmed before January 1, 2018. The lead time for appeals is 75 days and then allowances need to be made for the scheduling of the appeal and the time to issue the ruling. Preparation for the municipal election will also require significant lead time. Council decisions would best be made in the first half of 2017. Council may wish to consider the following, subject to the requirements of the Municipal Act: • •
Increasing or decreasing the total number of positions on Council Changing the method of election (at large or ward) for all or some of the positions (except Mayor)
Page 96 of 125
STAFF REPORT CLERKS DEPARTMENT • • • •
Establishing new positions on Council (i.e. Deputy Mayor, Councillor at Large) and the method by which this role is elected Defining the role of any newly created position Altering the boundaries of the wards to accomplish the number of positions being elected and the election process selected. Or any combination of the above
IMPLICATIONS: • • • •
Changing the size of Council may impact the work load of Councillors with the current committee structures and commitments in place. An even versus odd number of Councillors may result in more tie (defeated) votes The Councillor remuneration budget for 2019 may need to be adjusted to reflect the changes selected Changes to the ward boundaries would require assistance from external consultants in order to validate the realignment and strengthen the Township’s position at the OMB.
PROCESS: Committee of the Whole is asked to provide direction on what options they wish to further investigate if any. Once narrowed down, a full report on the implications and next steps including a proposed public consultation process can be brought forward to Council.
Submitted/approved by: Wayne Orr, CAO
Page 97 of 125 1
TOWNSHIP OF SOUTH FRONTENAC 2017 Budget - Approved January 17, 2017 Summary of Revenue and Expense
Actuals
2016-2017 Budget
2016 Budget
30-Sep-16
2017 Budget
$
$
$
Variance $
%
REVENUE Property Taxation User Charges Licenses, Permits and Rents Government Grants
188,000
16,616,228
187,750
-250
-0.13%
2,227,404
1,906,261
1,017,469
-1,209,935
-54.32%
724,405
603,909
706,277
-18,128
-2.50%
1,762,879
1,296,653
2,121,335
358,456
20.33%
Grants from Other Municipalities
672,953
0
579,025
-93,928
-13.96%
Investment Income
151,600
113,732
251,000
99,400
65.57%
Penalties and interest on taxes
360,000
256,562
360,000
0
0.00%
Donations
158,500
43,780
23,500
-135,000
-85.17%
Other
22,065
108,300
16,065
-6,000
-27.19%
Transfers From Reserves/Reserve Funds
5,259,206
1,953,907
4,106,952
-1,152,254
-21.91%
TOTAL Revenue
11,527,012
22,899,332
9,369,373
-2,157,639
-18.72%
3,445,047
2,838,193
3,760,647
315,600
9.16%
Fire
2,748,408
1,032,429
3,093,152
344,744
12.54%
Police
2,958,010
2,201,515
3,022,718
64,708
2.19%
Conservation Authorities
207,670
253,677
220,392
12,722
6.13%
Protective Inspections and Control
117,350
72,284
116,367
-983
-0.84%
Emergency Measures
1,960
473
1,951
-9
-0.47%
Building Department
492,955
236,338
535,255
42,300
8.58%
Roadway Maintenance
11,313,935
7,254,806
10,415,748
-898,187
-7.94%
Winter Control
1,979,819
1,180,727
1,912,992
-66,827
-3.38%
363,547
165,873
391,842
28,295
7.78%
Solid Waste Management
2,698,152
1,636,591
2,413,283
-284,869
-10.56%
Parks, Recreation and Cemeteries
1,407,489
818,812
1,649,362
241,873
17.18%
327,311
207,785
422,171
94,860
28.98%
TOTAL Expense
28,061,653
17,899,501
27,955,880
-105,773
-0.38%
TO BE RAISED BY TAXATION
16,534,641
-4,999,831
18,586,507
2,051,866
12.41%
OPERATING EXPENSE General Government Protection to Persons and Property
Transportation Services
Environmental Services Water System
Planning and Development
IMPACT ON TAXPAYER: BASED ON AVERAGE PHASE-IN ASSESSMENT THE TOWNSHIP’S SHARE OF THE TAX BILL ON A $251,402 PROPERTY WILL INCREASE 2.0% WHICH EQUALS $29.37
Page 98 of 125 2
TOWNSHIP OF SOUTH FRONTENAC 2017 Budget - Approved d January 17, 2017 General Government Detail
2016-2017 Budget
Actuals 2016 Budget
30-Sep-16
2017 Budget
$
$
$
Variance $
%
GENERAL MUNICIPAL ACTIVITY
Revenue
Taxation - Supplementary & PIL
188,000
16,616,228
187,750
-250
-0.13%
Government Grants
1,481,300
1,110,975
1,482,900
1,600
0.11%
Investment Income
146,500
110,837
251,000
104,500
71.33%
Penalties and interest on taxes
360,000
256,562
360,000
0
0.00%
Other
0
53,759
0
0
0.00%
Total Revenue
2,175,800
18,148,361
2,281,650
105,850
4.86%
Expense 0
25
0
0
0.00%
- Transfer to Reserves
1,599,674
1,653,431
1,792,919
193,245
12.08%
- Total Expense
1,599,674
1,653,456
1,792,919
193,245
12.08%
- TOTAL GENERAL MUNCIPAL ACTIVITY
-576,126
-16,494,905
-488,731
87,395
-15.17%
14,000
0
14,000
0
0.00%
0
0
5,000
5,000
100.00%
14,000
0
19,000
5,000
35.71%
Operations
COUNCIL
Revenue
Grants from Other Municipalities
Transfer from Reserves
Total Revenue
Expense
Remuneration
147,857
109,618
154,887
7,030
4.75%
- Benefits
2,594
3,169
3,476
882
33.98%
- Memberships, Training and Travel
34,000
22,703
34,000
0
0.00%
- Communications
9,880
8,848
12,613
2,733
27.66%
- Council Operations
27,262
20,855
23,964
-3,298
-12.10%
- Grants
152,000
31,668
247,000
95,000
62.50%
0
0
0
0
0.00%
- Transfer to Capital
- Transfer to Reserves
10,000
10,000
10,000
0
0.00%
- Total Expense
383,593
206,861
485,940
102,347
26.68%
- TOTAL COUNCIL
369,593
206,861
466,940
97,347
26.34%
- Transfer from Reserves
0
0
0
0
0.00%
- Total Revenue
0
0
0
0
100.00%
- Remuneration
0
0
0
0
0.00%
- Benefits
0
0
0
0
0.00%
- Memberships, Training and Travel
0
0
0
0
0.00%
- Communications
0
0
0
0
0.00%
ELECTIONS
Revenue
Expense
Elections Operations
0
0
0
0
0.00%
- Transfer to Reserves
25,000
25,000
25,000
0
0.00%
- Total Expense
25,000
25,000
25,000
0
0.00%
- TOTAL ELECTIONS
25,000
25,000
25,000
0
0.00%
Page 99 of 125 3
TOWNSHIP OF SOUTH FRONTENAC 2017 Budget - Approved d January 17, 2017 General Government Detail
Actuals
2016-2017 Budget
2016 Budget
30-Sep-16
2017 Budget
$
$
$
Variance $
%
- CORPORATE SERVICES
- Revenue
- User Charges
12,200
- Licenses, Permits and Rents
- Government Grants
10,341
11,950
1,600
757
1,600
1,000
2,875
0
0
0
0
0
0.00%
- Transfer from Reserves
56,500
7,123
52,000
-4,500
-7.96%
- Total Revenue
71,300
21,096
65,550
-5,750
-8.06%
- Remuneration
618,186
465,130
664,042
45,856
7.42%
- Benefits
191,327
138,842
214,339
23,012
12.03%
0
0
0
0
0.00%
- Memberships, Training and Travel
21,050
14,618
23,450
2,400
11.40%
- Communications
45,135
36,946
45,936
801
1.77%
- Professional and Consulting Fees
93,260
83,941
68,650
-24,610
-26.39%
- Administrative Operations
145,539
68,688
105,794
-39,745
-27.31%
59 Transfer to Capital
32,500
7,123
40,000
7,500
23.08%
- Total Expense
1,146,997
815,288
1,162,211
15,214
1.33%
- TOTAL CORPORATE SERVICES
1,075,697
794,191
1,096,661
20,964
1.95%
208,139
157,075
208,693
554
0.27%
- Other
-250
-2.05%
0
0.00%
-1,000 -100.00%
Expense
Inter Departmental Transfer
ADMINISTRATIVE FACILITIES
Revenue
Facilities Revenue
Donations
0
50
0
0
0.00%
30,000
18,729
25,000
-5,000
-16.67%
238,139
175,854
233,693
-4,446
-1.87%
0
2,175
0
0
0.00%
66 Transfer from Reserves Total Revenue
- Expense
- Remuneration
- Inter Departmental Transfer
0
129
300
300
100.00%
2,500
8,462
2,500
0
0.00%
- Facilities Operating Costs
155,619
103,094
168,487
12,868
8.27%
72 Transfer to Capital
30,000
18,729
25,000
-5,000
-16.67%
- Transfer to Reserves
101,664
5,000
98,290
-3,374
-3.32%
- Total Expense
289,783
137,589
294,578
4,795
1.65%
- TOTAL ADMINISTRATIVE FACILITIES
51,644
-38,265
60,885
9,241
17.89%
76 Total General Government
945,808
-15,507,118
1,160,755
214,947
22.73%
- Professional and Consulting Fees
Explanation of Significant Variances
Line 5
Investment - AMO - One Investment Program
Line 11
In year - AIR
line 24
website - vendor and planning subscription feeds $3,000
line 25
grants to organizations
line 71
Hartington site ongoing monitoring $7,500
Page 100 of 125 4
TOWNSHIP OF SOUTH FRONTE ENAC 2017 Budget - Approved Januarry 17, 2017 Protection to Persons and Property Detail
2016-2017 Budget
Actuals 2016 Budget
30-Sep-16
2017 Budget
$
$
$
Variance $
%
FIRE
Revenue
User Charges
59,500
14,035
69,500
10,000
16.81%
Grants from Other Municipalities
0
0
0
0
0.00%
Other
0
0
0
0
0.00%
Transfer from Reserves
1,325,615
93,382
1,638,212
312,597
23.58%
Total Revenue
1,385,115
107,418
1,707,712
322,597
23.29%
447,265
239,423
448,154
889
0.20%
- Benefits
64,523
45,486
65,667
1,144
1.77%
- Memberships, Training and Travel
12,300
2,956
11,200
-1,100
-8.94%
- Communications & Public Education
76,731
23,311
73,503
-3,228
-4.21%
- Professional and Consulting Fees
3,300
1,928
2,500
-800
-24.24%
- Fire Operations
228,782
151,172
214,648
-14,134
-6.18%
- Transfer to Capital
1,390,615
93,382
1,710,212
319,597
22.98%
- Transfer to Reserves
374,500
369,353
414,500
40,000
10.68%
- Total Expense
2,598,016
927,012
2,940,384
342,368
13.18%
- TOTAL FIRE
1,212,901
819,595
1,232,672
19,771
1.63%
- Facilities Operating Costs
141,392
96,749
143,767
2,375
1.68%
- Total Expense
141,392
96,749
143,767
2,375
1.68%
- TOTAL FIRE FACILITIES
141,392
96,749
143,767
2,375
1.68%
- 911 Operations
9,000
8,667
9,000
0
0.00%
- Total Expense
9,000
8,667
9,000
0
0.00%
- TOTAL 911 SERVICE
9,000
8,667
9,000
0
0.00%
1,363,293
925,011
1,385,440
22,147
1.62%
Expense
Remuneration
FIRE FACILITIES
Expense
911 SERVICE
Expense
TOTAL FIRE
Explanation of Significant Variances line 16
SCBA reserve
Page 101 of 125 5
TOWNSHIP OF SOUTH FRONT TENAC 2017 Budget - Approved Janua ary 17, 2017 Protection to Persons and Property Detail
POLICE
Revenue
User Charges
Government Grants
2016-2017 Budget
Actuals 2016 Budget
30-Sep-16
2017 Budget
$
$
$
Variance $
%
10,500
8,854
10,500
0
0.00%
0
0
0
0
0.00%
Transfer from Reserves
2,500
0
3,000
500
20.00%
Total Revenue
13,000
8,854
13,500
500
3.85%
Expense
Remuneration
1,200
0
1,200
0
0.00%
Memberships, Training and Travel
1,600
75
1,700
100
6.25%
- Communications
1,000
1,618
1,814
814
81.40%
- Police Operations
2,941,010
2,197,672
3,004,804
63,794
2.17%
- Total Expense
2,944,810
2,199,365
3,009,518
64,708
2.20%
- TOTAL POLICE
2,931,810
2,190,511
2,996,018
64,208
2.19%
- Government Grants
13,200
8,829
13,200
0
0.00%
- Total Revenue
13,200
8,829
13,200
0
0.00%
- Ride Operations
13,200
2,149
13,200
0
0.00%
- Total Expense
13,200
2,149
13,200
0
0.00%
0
-6,680
0
0
100.00%
2,931,810
2,183,832
2,996,018
64,208
2.19%
1,500
1,100
1,530
30
2.00%
- Conservation Authority Transfers
206,170
252,577
218,862
12,692
6.16%
- Total Expense
207,670
253,677
220,392
12,722
6.13%
- TOTAL CONSERVATION AUTHORITIES
207,670
253,677
220,392
12,722
6.13%
RIDE PROGRAM
Revenue
Expense
TOTAL RIDE PROGRAM
Total Police
CONSERVATION AUTHORITIES
Expense
Remuneration
Explanation of Significant Variances Line 11
OPP contract
Page 102 of 125 6
TOWNSHIP OF SOUTH FRONT TENAC 2017 Budget - Approved Janua ary 17, 2017 Protection to Persons and Property Detail
2016-2017 Budget
Actuals 2016 Budget
30-Sep-16
2017 Budget
$
$
$
Variance $
%
PROTECTIVE INSPECTIONS AND CONTROL
Revenue
User Charges
5,625
2,614
5,625
0
0.00%
Licenses, Permits and Rents
61,500
53,628
54,090
-7,410
-12.05%
Government Grants
21,000
8,571
21,000
0
0.00%
Other
2,065
0
2,065
0
0.00%
Total Revenue
90,190
64,813
82,780
-7,410
-8.22%
Expense
Inter Departmental Transfer
0
0
0
0
0.00%
- Memberships, Training and Travel
12,800
8,363
12,800
0
0.00%
- Communications
3,125
2,603
3,125
0
0.00%
- Professional and Consulting Fees
2,800
2,620
4,000
1,200
42.86%
- Protective Operations
98,625
58,698
96,442
-2,183
-2.21%
- Transfer to Reserves
0
0
0
0
0.00%
- Total Expense
117,350
72,284
116,367
-983
-0.84%
- TOTAL PROTECTIVE INSPECTIONS AND CONTROL
27,160
7,471
33,587
6,427
23.66%
- Transfer from Reserves
0
0
0
0
0.00%
- Total Revenue
0
0
0
0
100.00%
- Remuneration
400
0
400
0
0.00%
- Memberships, Training and Travel
200
0
200
0
0.00%
- Communications
660
473
651
-9
-1.38%
EMERGENCY MANAGEMENT
Revenue
Expense
Emg Management Operations
700
0
700
0
0.00%
- Total Expense
1,960
473
1,951
-9
-0.47%
- TOTAL EMERGENCY MANAGEMENT
1,960
473
1,951
-9
-0.47%
Explanation of Significant Variances
Page 103 of 125 7
TOWNSHIP OF SOUTH FRONTE ENAC 2017 Budget - Approved January 17, 2017 Protection to Persons and Property Detail
2016-2017 Budget
Actuals 2016 Budget
30-Sep-16
2017 Budget
$
$
$
Variance $
%
BUILDING
Revenue
User Charges
13,000
9,334
12,000
-1,000
-7.69%
Licenses, Permits and Rents
361,200
337,003
371,200
10,000
2.77%
Government Grants
0
0
0
0
0.00%
Other
20,000
350
10,000
-10,000
-50.00%
Transfer from Reserves
75,060
0
119,110
44,050
58.69%
Total Revenue
469,260
346,687
512,310
43,050
9.17%
218,886
111,729
264,193
45,307
20.70%
72,737
37,254
87,534
14,797
20.34%
0
0
0
0
0.00%
12,400
1,304
10,600
-1,800
-14.52%
Expense
Remuneration
- Benefits
- Inter Departmental Transfer
- Memberships, Training and Travel
- Communications
3,770
3,033
5,330
1,560
41.38%
- Professional and Consulting Fees
26,000
3,387
15,000
-11,000
-42.31%
- Building Operations
79,467
42,881
73,654
-5,813
-7.31%
- Transfer to Capital
35,000
0
35,000
0
0.00%
- Transfer to Reserves
21,000
21,000
21,000
0
0.00%
- Total Expense
469,260
220,587
512,310
43,050
9.17%
0
-126,101
0
0
100.00%
- User Charges
2,600
3,000
2,600
0
0.00%
- Total Revenue
2,600
3,000
2,600
0
0.00%
- Remuneration
14,995
11,264
14,995
0
0.00%
- Benefits
5,200
3,900
5,200
0
0.00%
- Civic Numbers Operations
3,500
587
2,750
-750
-21.43%
- Total Expense
23,695
15,751
22,945
-750
-3.16%
- TOTAL CIVIC NUMBERS
21,095
12,751
20,345
-750
-3.55%
- TOTAL BUILDING
21,095
-113,350
20,345
-750
-3.55%
4,552,988
3,257,114
4,657,732
104,744
2.30%
TOTAL BUILDING
CIVIC NUMBERS
Revenue
Expense
Total Protection to Persons and Property Detail
Explanation of Significant Variances
line 9/10
Percentage of Manager of Development Services
Page8104 of 125
TOWNSHIP OF SOUTH FRONTENAC 2017 Budget - Approved January 17, 2017 Transportation Services Detail
2016-2017 Budget
Actuals
Variance
2016 Budget
30-Sep-16
2017 Budget
$
$
$
$
%
31,000
25,000
416.67%
ROADS
Revenue
User Charges
Licenses, Permits and Rents
80,616
43,424
58,844
-21,772
-27.01%
Government Grants
113,779
109,279
222,568
108,789
95.61%
Grants from Other Municipalities
658,953
0
565,025
-93,928
-14.25%
6,000
8,745
Other
0
50,213
4,000
4,000
100.00%
Transfer from Reserve
2,741,086
1,591,911
1,403,997
-1,337,089
-48.78%
Total Revenue
3,600,434
1,803,572
2,285,434
-1,315,000
-36.52%
1,112,398
868,234
1,176,602
64,204
5.77%
Expense
Remuneration
Benefits
367,642
414,610
401,002
33,360
9.07%
Inter Departmental Transfer
-766,980
-536,501
-782,312
-15,332
2.00%
Memberships, Training and Travel
41,500
25,408
41,500
0
0.00%
Communications
31,366
24,721
58,166
26,800
85.44%
Professional and Consulting Fees
37,000
7,861
47,000
10,000
27.03%
Roads Operations * (see details below)
2,538,854
1,720,284
2,601,361
62,507
2.46%
Transfer to Capital
7,264,300
4,269,533
6,338,500
-925,800
-12.74%
Transfer to Reserves
687,857
460,659
533,929
-153,928
-22.38%
Total Expense
11,313,937
7,254,808
10,415,748
-898,189
-7.94%
TOTAL ROADS
7,713,503
5,451,236
8,130,314
416,811
5.40%
WINTER CONTROL
Expense
Remuneration
407,503
239,145
387,423
-20,080
-4.93%
Benefits
141,848
0
130,618
-11,230
-7.92%
Inter Departmental Transfer
547,997
337,373
527,105
-20,892
-3.81%
Winter Control Operations
882,471
604,209
867,846
-14,625
-1.66%
Transfer to Capital
0
0
0
0
0.00%
Total Expense
1,979,819
1,180,727
1,912,992
-66,827
-3.38%
TOTAL WINTER CONTROL
1,979,819
1,180,727
1,912,992
-66,827
-3.38%
Total Transportation Services
9,693,322
6,631,962
10,043,306
349,984
3.61%
YTD Actual 31.
Roads Operations Breakdown
2016-2017 Budget Variance
2016 Budget
30-Sep-16
2017 Budget
$
$
$
$
%
Maintenance - Structures
24,451
13,676
17,390
-7,061
-28.88%
Roadside Maintenance
316,500
213,401
395,500
79,000
24.96%
Hardtop Maintenance
372,000
252,431
341,000
-31,000
-8.33%
Loose Top Maintenance
313,700
185,132
226,000
-87,700
-27.96%
Safety Devices
312,500
224,165
310,500
-2,000
-0.64%
Street Lights
26,028
43,971
83,000
56,972
218.89%
Overhead
1,173,675
787,507
1,227,971
54,296
4.63%
TOTAL ROADS MAINTENANCE
2,538,854
1,720,284
2,601,361
62,507
2.46%
Explanation of Significant Variances Line 5
OCIF increase
Line 6
City Funding decrease
Line 14
AVL in vehicles
Line 29
Adjusted to rolling 5 year average
Line 33
Enhanced weedspraying and drainage
Line 37
Increase streetlight costs including hydro
Page 105 of 125 9
TOWNSHIP OF SOUTH FRONT TENAC 2017 Budget - Approved Janua ary 17, 2017 Environmental Services Detail
2016-2017 Budget
Actuals
Variance
2016 Budget
30-Sep-16
2017 Budget
$
$
$
361,147
240,270
369,442
8,295
2.30%
2,400
1,800
2,400
0
0.00%
$
%
WATER SYSTEM
Revenue
User Charges
Licenses, Permits and Rents
Government Grants
0
0
0
0
0.00%
Other
0
100
0
0
0.00%
Transfer from Reserves
0
0
20,000
20,000
100.00%
Total Revenue
363,547
242,170
391,842
28,295
7.78%
Expense
Remuneration
3,030
428
3,030
0
0.00%
Inter Departmental Transfer
0
109
500
500
100.00%
Communications
3,785
3,257
4,420
635
16.78%
Professional and Consulting Fees
138,000
86,287
151,000
13,000
9.42%
Water System Operations
77,543
75,792
77,670
127
0.16%
Transfer to Reserves
141,189
0
135,222
-5,967
-4.23%
Transfer to Capital
0
0
20,000
20,000
100.00%
Total Expense
363,547
165,873
391,842
8,295
2.28%
TOTAL WATER SYSTEM
0
-76,297
0
0
0.00%
SOLID WASTE AND FACILITIES MANAGEMENT
1,570,431
1,461,602
313,992
-1,256,439
-80.01%
114,600
41,739
131,000
16,400
14.31%
Revenue
User Charges
Government Grants
Transfer from Reserves
Total Revenue
Expense
410,500
61,920
129,300
-281,200
-68.50%
2,095,531
1,565,261
574,292
-1,521,239
-72.59%
Remuneration
272,992
236,065
276,185
3,193
1.17%
Benefits
91,762
79,567
95,527
3,765
4.10%
Inter Departmental Transfer
65,000
11,895
64,500
-500
-0.77%
Memberships, Training and Travel
3,300
693
3,300
0
0.00%
Communications
26,960
20,213
24,647
-2,313
-8.58%
Professional and Consulting Fees
106,500
46,138
106,500
0
0.00%
Solid Waste Management Operations
1,681,138
1,140,100
1,673,325
-7,813
-0.46%
Transfer to Capital
410,500
61,920
129,300
-281,200
-68.50%
Transfer to Reserves
40,000
40,000
40,000
0
0.00%
Total Expense
2,698,152
1,636,591
2,413,283
-284,869
-10.56%
TOTAL SOLID WASTE MANAGEMENT
602,621
71,330
1,838,991
1,236,370
205.17%
Total Environmental Services
602,621
-4,967
1,838,992
1,236,371
205.17%
Explanation of Significant Variances Line 14
Renewed contract with Utilities Kingston
Page 106 of 125 10
TOWNSHIP OF SOUTH FRONT TENAC 2017 Budget - Approved Janua ary 17, 2017 Parks, Recreation and Cemeteries Detail
Actuals
2016-2017 Budget
2016 Budget
30-Sep-16
2017 Budget
$
$
$
Variance $
%
PARKS AND RECREATION PROGRAMS
Revenue
User Charges
45,301
45,156
39,760
-5,541
-12.23%
Government Grants
18,000
14,385
6,500
-11,500
-63.89%
Donations
4,500
43,230
4,500
0
0.00%
Other
0
3,878
0
0
0.00%
Transfers From Reserves/Reserve Funds
Total Revenue
Expense
0
0
0
0
0.00%
67,801
106,649
50,760
-17,041
-25.13%
Remuneration
132,040
141,886
137,410
5,370
4.07%
Benefits
22,356
21,656
19,960
-2,396
-10.72%
Inter Departmental Transfer
7,500
1,429
6,500
-1,000
-13.33%
Memberships, Training and Travel
8,450
6,033
8,200
-250
-2.96%
Communications
10,554
10,506
13,850
3,296
31.23%
Professional and Consulting Fees
200
206
200
0
0.00%
Parks and Recreation Programs - Operations
60,880
110,547
65,954
5,074
8.33%
Grants
0
0
0
0
0.00%
Transfer to Capital
0
0
0
0
0.00%
Transfer to Reserves
0
0
0
0
0.00%
Total Expense
241,980
292,264
252,074
10,094
4.17%
TOTAL PARKS AND RECREATION PROGRAMS
174,179
185,615
201,314
27,135
15.58%
PARKS AND RECREATION FACILITIES
BUILDINGS
Revenue
User Charges
1,000
6,960
2,000
1,000
100.00%
Licenses, Permits and Rents
8,450
9,169
8,950
500
5.92%
Government Grants
0
0
244,167
244,167
100.00%
Grants from Other Municipalities
0
0
0
0
0.00%
Donations/Contributions
154,000
500
19,000
-135,000
-87.66%
Transfer from Reserves
438,000
152,451
530,833
92,833
21.19%
Total Revenue
601,450
169,080
804,950
203,500
33.83%
Expense
Remuneration
0
8,618
0
0
0.00%
Benefits
0
0
0
0
0.00%
7,000
8,753
11,300
4,300
61.43%
740
504
786
46
6.18%
Inter Departmental Transfer
Communications
Professional and Consulting Fees
7,600
1,221
7,600
0
0.00%
Building Operations
146,597
97,979
172,357
25,760
17.57%
Transfer to Capital
592,000
152,451
804,000
212,000
35.81%
Total Expense
753,937
269,525
996,043
242,106
32.11%
TOTAL BUILDINGS
152,487
100,445
191,093
38,606
25.32%
Page 107 of 125 11
TOWNSHIP OF SOUTH FRONT TENAC 2017 Budget - Approved Janua ary 17, 2017 Parks, Recreation and Cemeteries Detail
PARKS
Revenue
Actuals
2016-2017 Budget
2016 Budget
30-Sep-16
2017 Budget
$
$
$
Variance $
%
1,000
1,235
1,000
0
0.00%
500
1,052
500
0
0.00%
Government Grants
0
0
0
0
0.00%
Donations/Contributions
0
0
0
0
0.00%
Other
0
0
0
0
0.00%
User Charges
Licenses, Permits and Rents
Transfer from Reserves
115,500
28,390
105,500
-10,000
-8.66%
Total Revenue
117,000
30,677
107,000
-10,000
-8.55%
Expense
Remuneration
0
27,828
0
0
0.00%
Benefits
0
0
0
0
0.00%
Inter Departmental Transfer
15,000
16,906
13,000
-2,000
-13.33%
Professional and Consulting Fees
8,000
712
8,000
0
0.00%
Parks Operations
116,855
56,561
118,576
1,721
1.47%
Transfer to Capital
115,500
28,390
115,500
0
0.00%
Total Expense
255,355
130,397
255,076
-279
-0.11%
TOTAL PARKS
138,355
99,721
148,076
9,721
7.03%
ARENA
Revenue
User Charges
0
0
0
0
0.00%
Transfer from Reserves
0
0
0
0
100.00%
Total Revenue
0
0
0
0
100.00%
Expense
Remuneration
1,200
750
1,200
0
0.00%
Transfer to Others
69,489
69,076
73,354
3,865
5.56%
Transfer to Reserves
0
0
0
0
0.00%
Total Expense
70,689
69,826
74,554
3,865
5.47%
TOTAL ARENA
70,689
69,826
74,554
3,865
5.47%
.71.
TOTAL PARKS AND RECREATION FACILITIES
361,531
269,992
413,723
52,192
14.44%
TOTAL PARKS AND RECREATION
535,710
455,607
615,037
79,327
14.81%
CEMETERIES
Revenue
User Charges
44,000
23,370
36,000
-8,000
-18.18%
Investment Income
5,100
2,895
0
-5,100
-100.00%
Donations
0
0
0
0
100.00%
Transfer From Reserves
0
0
0
0
100.00%
Total Revenue
49,100
26,265
36,000
-13,100
-26.68%
Expense
Cemetery Operations
75,528
46,799
71,615
-3,913
-5.18%
Transfer to Capital
0
0
0
0
100.00%
Transfer to Reserves
10,000
10,000
0
-10,000
-100.00%
Total Expense
85,528
56,799
71,615
-13,913
-16.27%
TOTAL CEMETERIES
36,428
30,534
35,615
-813
-2.23%
86
Total Parks, Recreation and Cemeteries
572,138
486,141
650,652
78,514
13.72%
Explanation of Significant Variances Line 16
Recreation guide increased cost Bedford 150th celebration - additional $5,000
Line 38
Sand and protective netting at several facilities Grass cutting increased cost
Line 83
Elimination of the lot addition reserve contribution
Page 108 of 125 12
TOWNSHIP OF SOUTH FRONTENAC 2017 Budget - Approved January 17, 2017 Planning and Development Detail
2016-2017 Budget
Actuals
Variance
2016 Budget
30-Sep-16
2017 Budget
$
$
$
$
%
112,100
17,000
17.88%
PLANNING
Revenue
User Charges
Government Grants
0
0
0
0
0.00%
Grants from Other Municipalities
0
0
0
0
0.00%
Transfer from Reserves
64,445
0
75,000
10,555
16.38%
Total Revenue
159,545
70,745
187,100
27,555
17.27%
Expense
Remuneration
133,990
99,891
199,213
65,223
48.68%
Benefits
42,615
32,390
63,739
21,124
49.57%
Inter Departmental Transfer
0
0
0
0
0.00%
Memberships, Training and Travel
7,200
2,759
10,535
3,335
46.32%
Communications
5,450
4,902
6,707
1,257
23.06%
Professional and Consulting Fees
30,000
38,913
64,000
34,000
113.33%
Planning Operations
98,056
18,929
77,978
-20,078
-20.48%
95,100
70,745
Transfer to Capital
0
0
0
0
100.00%
Transfer to Reserves
10,000
10,000
0
-10,000
-100.00%
Total Expense
327,311
207,785
422,171
94,860
28.98%
TOTAL Planning and Development
167,766
137,039
235,071
67,305
40.12%
Explanation of Significant Variances line 9/10/12
Manager of Dev Services
line 14
legal fees - OMB
line 6/15
Source Water
Page 109 of 125 2017 CAPITAL BUDGET
13
BUDGETED EXPENDITURE
PROPOSED FINANCING OTHER TAX LEVY RESERVES
GENERAL GOVERNMENT Corporate Services New Projects Great Plains - Customer Self Serve Module / e-send Total PROTECTIVE SERVICES Building Carried Forward from 2016 Pick up Truck/SUV (replacing 2007) Sub-total Fire Carried Forward from 2016 Replacement extrication equipment - Station 4 1/2 ton truck - Replace 2003-Unit 27
Working Funds
40,000 40,000
0
40,000 40,000
0
35,000 35,000
0
35,000 35,000
0
35,000 45,000
Building Equipment
35,000 45,000
Fiscal-Working Funds Rolling - Fire Reserve
30,000
Fiscal-Working Funds (unspent Capital)
New Projects New-Commercial bunker gear washer/dryer-Station 8 New Recruits - Pagers/Gear X 30 Thermal Imaging Camera Pumper Replacement - 1991 GMC Sub-total
35,000 60,000 7,000 350,000 532,000
72,000
350,000 460,000
0
Total
567,000
72,000
495,000
0
TRANSPORTATION DEPARTMENT Carried Forward from 2015 Keeley- Paint Booth Conversion to service bay
10,000
10,000
Vertical - Facilities Res
300,000 28,000 10,000 60,000
300,000 28,000 10,000 60,000
Working Funds
5,000 30,000
5,000 30,000
Keeley Patrol yard - Front power gate
35,000
35,000
Keeley Admin - Finalize renovations
35,000
35,000
Vertical - Facilities Res Vertical - Facilities Res Vertical - Facilities Res (10k from 2016) Vertical - Facilities Res
Portland Yard - New Overhead doors & operators Half ton - 4 X 4 - Replace FT-51
15,000 35,000
15,000 35,000
Vertical - Facilities Res Rolling - Capital - Roads
3/4 ton 4 X 4 with Plow/Sander-replace FT-02 Bulldozer - replace FT-92 and BT-92 Wood Chipper - replace FT-85 Truck Scanner Box Paver for Tandem Inverary Intersection - Traffic Signals - Back up solar Tett Park Streetlight(s)
60,000 120,000 60,000 7,500 6,000 12,000 10,000
60,000 120,000 60,000
Rolling - Capital - Roads Rolling - Capital - Roads Rolling - Capital - Roads
5,000 60,000 7,000
Rolling - Fire Reserve
Carried Forward from 2016
Radio Communication (Fire and PW)
Street Lights - New LED Installation Picadilly Patrol Yard Decommissioning Keeley Patrol yard - Generator replacement New Projects Bedford Patrol yard - Fire Seperation Keeley Patrol yard - Garage Door replacements
Linear Asset Construction-Villages/Local Roads/Arterial Roads
Total SYDENHAM WATER Water Tower Total ENVIRONMENTAL SERVICES Sanitation-Disposal Attendant Building Establish Transfer Station Sub-total Total
Working Funds Vertical - Facilities Res Vertical - Facilities Res
7,500 6,000 12,000 10,000
5,500,000 4,205,339
600,997 693,664
6,338,500 4,240,839
1,403,997 693,664
20,000 20,000
0
20,000 25,000 45,000 65,000
20,000 20,000
Water Reserve 0
20,000 25,000 0 0
45,000 65,000
Dev Chgs 200,000 OCIF 222,568 AIR 400,997 County FGT 471,096 (City 93,929 to 2018)
Landfill Closure Landfill Closure 0 0
Page 110 of 125 2017 CAPITAL BUDGET
14
BUDGETED EXPENDITURE
PROPOSED FINANCING OTHER TAX LEVY RESERVES
TOWNSHIP FACILITIES MANAGEMENT Carried Forward from 2013 Asbestos Assessment Energy Audit Carried Forward from 2014 OPP Building -Garage Floor Drains
Rec Res 10,000 Vert-Fac Res 23,000 Federal Gas Tax
33,000 32,500
33,000 32,500
20,000
20,000
118,212
118,212
Bradshaw- Station 1 paving - per study
8,000
8,000
Wash Curtains (Stn 5 & 8)
12,000
12,000
Verona-Station 3 repairs as per study
5,000
5,000
18,800
18,800
1,000,000
1,000,000
10,000
10,000
Vertical - Facilities
Verona Medical - Lighting and Flooring upgrade
5,000
5,000
Windows/insulation - Station 5
25,000
25,000
Vertical - Facilities 11,000 Vertical Fac Res 2016-14,000-FiscalWorking Funds (unspent Capital)
New Hall-Perth Rd- Station 6 (Land/ Architect)
Carried Forward from 2015 Facilty Signage New Hall - Perth Road-Station 6 Carried Forward from 2016 Paving - Station 7
Vertical - Facilities Res DCF 103,212 Vert-Fac Res 15,000 Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Vertical - Facilities Res Carry over 2015: DCF 87,000 FGT 250,000 Vert-Fac 663,000
New Projects
Total
1,287,512
RECREATION Carried Forward from 2013 Recreation buildings - re-keying Carried Forward from 2015 Museum - Window Replacement Carried Forward from 2016 Fermoy Hall - Building upgrades, well, paint insulation, septic
- system
- Glendower Hall - Front Step Replacement
1,287,512
0
(8,000 from 2013)
11,000
11,000
8,000
4,000
30,000
30,000
Parkland
40,000 19,000 60,000
40,000 19,000 60,000
Parkland
500,000
333,333 166,667
CIP 150 application Parkland
155,000
77,500
ON 150 application Parkland
10,000 5,000 20,000
10,000 5,000 20,000
Battersea Ball Park - New Playground Equipment
30,000
15,000
Tett Park - Swing Set Replacement Centennial Park - Portable Soccer Nets Township boat docks Museum - Furnace
5,000 6,500 10,000 10,000
5,000 6,500 10,000 10,000
919,500
20,000
636,333 263,167
9,217,512 4,332,839
3,927,842 956,831
Centennial Park - Upper Ball Diamond Repair Boat Launch upgrades (Buck Lake & Knowlton) New Projects Storrington Centre - accessible washrooms, update septic, parking lot improvements, retrofitting, kitchen update, space reconfiguration Point Park- accessible pathway, washroom & building upgrades, reconstruct tennis court for multi-use, replace play structure Wilmer Ball Park - Repair Retaining Wall Wilmer Ball Park - Install New Fence Gilmour Point - Design of New Public Wash/Changerooms
Total TOTALS
0
2016 Project on hold pending follow up report to, and approval from Council
4,000
Parkland
Parkland Parkland
77,500
15,000
Parkland Parkland Parkland Fundraising Parkland Parkland Parkland Parkland Parkland
Page 111 of 125
Year 2017
15
Linear Asset Construction Sunbury Road Engineering / Design Stars Corner (Wilton & Yarker) Engineering / Design Capacity - ** requires follow up Council report to allocate Harrowsmith Phase 2 Devil Lake Culvert #9 Green Bay Bridge #28 Moreland Dixon Culvert #2 Bridge Replacement Study/Design Hard Surface Preservation Bedford Road Buck Bay Road Randy Clark Road York Road Bradshaw Road Deer Creek Subdivision
150,000 150,000 400,000 1,000,000 50,000 600,000 150,000 50,000 800,000 1,000,000 300,000 350,000 100,000 250,000 150,000
Total
5,500,000
Page 112 of 125 16
RESERVES & RESERVE FUNDS FORECAST - 2017 Budget CONTRIBUTION BALANCE FROM TO BEGINNING TAXATION OTHER REVENUE CAPITAL OF YEAR BDGTD REVENUES FUND FUND RESERVE Fiscal Working Funds
2,562,502
434,720
Equipment and Infrastructure General Asset Investment Reserve
1,609,344
893,199
1,750,180
275,000
Infrastructure SCBA - Fire Vertical Facilities/Property Recreation Rolling Capital - Building Department Capital - Fire Department Capital - Roads Department
40,000 1,496,341
41,936 664,586 -142,874
43,538
Roads - Const/Imp
187,857
472,000
2,445,222
400,997
2,101,546 2,025,180
-40,000
0
307,790
22,813
Capital - Solid Waste Dept Linear Cemetery Lot Addition
Stabilization Planning
80,000
21,000 405,000 440,000
51,000
BALANCE END OF YEAR
40,000 51,000
965,800
838,331
10,000
12,813
35,000 395,000 275,000
27,936 714,586 73,126
-51,000
0 43,538
93,929
281,786
66,784
66,784
Policing Costs
858,466
Recycling
273,641
273,641
Revenue-Severance Appl.
20,000
20,000
Winter Control - Roads Dept.
670,148
670,148
Wages-Fire Department
139,934
139,934
Building Department
241,811
Water Reserve Fund
598,109
135,222
11,196,114
2,911,931
Sub-total OBLIGATORY RESERVE FUNDS 5% Parkland
3,000
855,466
84,110
157,701 20,000
713,331
93,929
167,110 2,573,797 11,461,067
586,852
155,340
636,333
105,859
2,131,389
372,616
390,212
2,113,793
Environmental Enhancement
168,912
1,550
Federal Gas Tax
325,200
Subdivider Contributions
37,171
Development Charges
Sub-total
550,692
8,000
170,462 282,500
601,392 37,171
3,249,524
550,692
RESERVE FUNDS & TRUSTS Election
58,165
25,000
Highway #38 Reconstruction
734,314
Landfill Closure
683,713
Trusts Fire Donations
19,221
2,600
21,821
Portland Historical
19,992
100
20,092
Grant Memorial
26,752
350
27,102
OHRP
22,462
22,462
Cemetery - PC
431,456
431,456
Cemetery M. Burns Trust
25,000
25,000
Cemetery - Monument PC
54,008
54,008
Cemetery - Monument PC Inc
15,499
15,499
Sub-total TOTAL
1,930,582 16,376,221
537,506
0 1,309,045
83,165 5,000
40,000
65,000 3,527,623
3,028,677
10,250
18,300 649,735
739,314 45,000
688,963
0 45,000 2,128,882 167,110 3,927,842 16,618,627
Page 113 of 125
From: Ron Vandewal Sent: January-13-17 5:11 PM To: rogerbriceisnice@gmail.com Cc: Wayne Orr worr@southfrontenac.net Subject: Fishing I will share your correspondence with council and the police service board for their comments. Thanks Ronv Sent from my iPhone
From: Roger Brice rogerbriceisnice@gmail.com Date: January 10, 2017 at 12:19:27 PM EST To: rvandewal@southfrontenac.net Subject: Asian fishermen You Honour, My name is Roger Brice and I live at 9011 Perth Road. Ever since we bought the property in 2009 we have been plagued with Asian fishermen descending on our property in the middle of the night and fishing until just before sunrise. They trespass, camp on my property with tents and leave their garbage and human waste. They have even set fire to the brush when one of their campfires got out of control. They left the raging fire and if my neighbour had not seen what they were doing and called the fire department, I could have lost several cottages. I have called the police on several occasions, but the fishermen keep coming back. I will forward a copy of the last email I received from the OPP. May I also suggest a change in the bylaws to prevent fishing after dark, or prevent fishing from the culvert at Devil Lake. If you would like, we can “start a petition to stop them from fishin”. All of our neighbours would sign since they have all experienced the same problems. Please advise how we should proceed. I am sure that you are aware of the problem and your expertise will be appreciated. From: Roger Brice rogerbriceisnice@gmail.com Date: January 10, 2017 at 12:23:40 PM EST To: rvandewal@southfrontenac.net Subject: Fwd: Fishing Issues
Sent from my iPad Begin forwarded message: From: “Lott, Nicole (OPP)” Nicole.Lott@opp.ca Date: October 12, 2016 at 11:12:14 AM EDT To: Roger Brice rogerbriceisnice@gmail.com Subject: RE: Fishing Issues Hi Roger, Certainly you can forward my email to the mayor and he can contact myself directly if he has any further questions. Happy to help out. Nicole
PC Nicole Lott East Region Provincial Liaison Team Ontario Provincial Police 613-403-2468 Nicole.lott@opp.ca
Page 114 of 125
From: Roger Brice [mailto:rogerbriceisnice@gmail.com] Sent: 5-Oct-16 12:47 PM To: Lott, Nicole (OPP) Subject: Re: Fishing Issues
Good afternoon Nicole, Thank you so much for your help in this matter. I have spoken with some of our neighbours about a petition and I will be approaching the mayor at our council meeting to see if we can get a by-law to stop fishing after dark. I will inform you of any progress I have made. Also may I forward a copy of your email to the mayor as well. Thank you again Sincerely Roger Brice Sent from my iPad On Oct 4, 2016, at 12:49 PM, Lott, Nicole (OPP) Nicole.Lott@opp.ca wrote: Good afternoon Roger, I just wanted to touch base with you regarding your concerns and the outreach that I have done. I spoke with the OFAH who provided myself with some educational material in Chinese explain regulations etc for angling and hunting but the member I spoke with Tom Brooke advised that recently in Port Perry this summer the town erected a sign in the areas around town that explained some of the regulations in a few different languages as well. I thought this was helpful information that you might be able to bring to council to look at for next season. Also I spoke with Julie Lawrence of the MNRF who has been conducting ongoing checks of fishermen in the past. I provided Julie with your contact number and the location of your residence to ensure that she could make that an area she could look at. She may be in contact with you for further details. Take care , Nicole PC Nicole Lott East Region Provincial Liaison Team Ontario Provincial Police 613-403-2468 nicole.lott@opp.ca If you have any accommodation needs or require communication supports or alternate formats, please let me know.
Page 115 of 125 Ministry of Housing
Ministére
du Logement
a
K V
Minister Responsible for the Poverty Reduction Strategy
Ministre responsable de la Stratégie de réduction de la pauvreté
Office of the Minister
Bureau du ministre
777 Bay Street, 17"‘Floor Toronto ON M5G 2E5 Tel: 416 585-6500 Fax: 416 5854035
777, rue Bay, 17“ etage Toronto ON M5G 2E5 Tél. : 416 585-6500 Téléc. 2416 585-4035
MIDI‘ fl?ml? 0,-,1“,
17~72182
Dear:
Heads of Council
Re:
The Promoting
Affordable
Housing Act, 2016
The Promoting Affordable Housing Act, 2016 received Royal Assent on December 8, 2016. The Act amends the Planning Act, the Development Charges Act, 1997, the Housing Services Act, 2011 and the Residential Tenancies Act, 2006.
inclusionary Zoning inclusionary zoning would help to serve more people in need of housing by increasing the supply of affordable units based on local/municipal needs. When proclaimed, the Planning Act will give municipalities the option of requiring affordable housing units as part of residential developments. The government plans to consult on a proposed regulation for inclusionary zoning before the Planning Act amendments are proclaimed. When proclaimed, the inclusionary zoning framework will provide that: o
A municipal assessment report is to be prepared prior to adopting official plan policies for inclusionary zoning, subject to any criteria set out in regulation, which is to be reviewed every five (5) years.
c
Municipal inclusionary zoning requirements must be set out in municipal official plan policies.
While inclusionary zoning by—|aws cannot be appealed to the Ontario Municipal Board, except by the Minister, appeals of typical zoning matters, such as building height and density, are permitted even when used as measures and incentives.
o
Municipalities may permit affordable housing units to be located on another site, subject to criteria set out in regulation.
- Municipalities cannot
accept cash in lieu of affordable units.
…/2
Page 116 of 125 -2-
Municipalities may use section 37 of the Planning Act (building height and density in exchange for community benefits) in combination with inclusionary zoning, subject to criteria set out in regulation.
- Landowners must enter into agreements with the municipality that are to be registered on title and enforceable against subsequent units remain affordable over time.
owners to ensure the
- The Minister is provided with regulatory authority to exempt certain developments from inclusionary zoning. o
Municipalities must establish procedures for the administration of affordable housing units so that they remain affordable over the long term and for reporting on affordable housing units.
I would like to take this opportunity to thank you for your efforts, input and advice in helping us develop an inclusionary zoning framework for Ontario. I anticipate that proposed regulations will be posted on the Environmental Registry in early 2017 for public consultation. I look forward to your continued involvement in this upcoming consultation.
If you have any questions related to the Planning Act, please contact Thelma Gee at 416-585-6330 or send an email to Inclusionaryzoning@ontario.ca. Secondary Suites Secondary suites are a potential source of affordable rental housing and could allow homeowners to earn extra income. As noted in my letter dated November 1, 2016, the ministry is working on a number of initiatives to support the creation of second units, including through the Promoting Affordable Housing Act, 2016. When proclaimed, changes to the Development Charges Act, 1997 will require municipalities to exempt development charges for second units in new homes. This could help reduce the cost of constructing second units in new homes by exempting such developments in the same manner as second units in existing homes are exempted. These changes would also require enabling regulatory amendments proposed in the new year.
that may be
If you have any questions related to the Development Charges Act, 1997, please contact Ruchi Parkash at 416-585-6348 or send an e-mail to Ruchi.Parkash ontario.ca.
…/3
Page 117 of 125 -3-
Residential Rental Maintenance Standards With Promoting Affordable Housing Act, 2016 proclamation, municipalities not currently enforcing residential rental maintenance standards would be required to do so by July 1, 2018. In early 2017, the ministry will provide further details on how it will partner with your municipalities to develop training and capacity-building plans. This work willdraw upon existing best practices and shared services approaches used throughout the province. For more information on the amendments, Office: Central Municipal Services Office General Inquiry: 416-585-6226 Toll Free: 1-800-668-0230 Municipal Services Office - North (Sudbury) General Inquiry: 705-564-0120 Toll Free: 1-800-461-1193
please contact your local Municipal Services Eastern Municipal Services Office General Inquiry: 613-545-2100 Toll Free: 1-800-267-9438
Municipal Services Office - North (Thunder
Bay)
General Inquiry: 705-564-6862 Toll Free: 1-800-465-5027
Western Municipal Services Office General Inquiry: 519-873-4020 Toll Free: 1-800-265-4736
A copy of the Promoting Affordable Housing Act, 2016 can be viewed online at: www.ont|a.on.ca/web/bills/bills
detail.do?|ocaIe=en&|ntranet=&Bi|I|D=4118.
Please visit the Ministry of Housing’s website periodically for further updates: vvvvw.ontario.ca/paqe/ministrv-housinq.
Minister c:
Chief Planning Officials Chief Administrative Officers
Page 118 of 125 6547 ROGER STEVENSDRIVE P.0. BOX 755 SMH1-ISFAILS, ON K7A 4W6 TEL: (613) 283-7478 FAX: (613) 283-3112 www.wwnnhip.mnntngua.an.u
TOWNSHIP OF MONT AGUE December 22"‘,2016
The Honourable Kathleen Wynne, Premier of Ontario Legislative Building Queen’s Park Toronto.Ontario M7A1A1 QremieL@ontan‘o.
Dear HonourableWynne, The Councilof the Corporation of the Township of Montague at its Council meeting on December 6"‘. 2016 passed Resolution 332-2016, supporting Tay Va|Iey-Township’s Resolution #C-2016-11-12, Hydro One’s Strategy Regarding Hydro Costs. Please ?nd the resolution letter.
support and the original resolution attached to this
Please feel free to contact Jasmin Ralph at iraIQh@townshig.montague.on. at 613-283-7478.
Cc: Hon. Glenn Thibeault, Ministerof Energy Cc: Randy Hillier,MPP Cc: Ontario Municipalities
Page 119 of 125
\ TOWNSHIP OF MONTAGUE
MOVED BY:
I?
RESOLUTION NO: %’$Z'1o
SECONDED BY:
kt.»
December 6, 2016
That the Council of the Township of Montague hereby supports the Township of Tay Valley’s Resolution C-2016-11-11 concerning Hydro That this resolution in support be circulated to Kathleen Wynne, Premier of Ontario, Glenn Thibeault, Minister of Energy, and Randy Hillier, MPP
DEFE TED
RE
and
Page 120 of 125
Township TayValley A
….
,,
November 25”‘,2016
The Honorable Kathleen Wynne, Premier of Ontario Legislative Building Queen’s Park Toronto ON M7A 1A1 gremier@ontario.ca Dear Honorable Wynne:
RE: Hydro One’s Strategy Regarding Hydro Costs.
The Council of the Corporation of Tay Valley Township at its Council meeting on November
8”‘,2016 adopted the following resolution:
RESOLUTION #C-2016-11-12 “WHEREAS, there is inequity between the cost of hydro for rural residents as compared to urban residents due to higher distribution charges; AND WHEREAS, this practice targets and negatively affects rural residents, especially those who are already unable to pay for the high cost of hydro; NOW THEREFORE BE IT RESOLVED THAT, the Council of Tay Valley Township request the Province of Ontario to re-evaluate the structure of hydro in terms of access to delivery and implement structural changes to address the unfair practice of charging more for delivery to rural residents; AND THAT, this resolution be circulated to Kathleen Wynne, Premier of Ontario, Rural Ontario Municipalities Association (ROMA), Ontario Municipalities, Ontario Small Urban Municipalities (OSUM), and the Association of Municipalities of Ontario (AMO).” If you require any further information, please do not hesitate to contact the undersigned at (613) 267-5353 ext. 130 or clerk@tayva||e?wg.ca.
Tay Valley Township 21? Harper Road, Perth, Ontario KYH3C5 www.tayvalleytwp.ca Fax: (513)-264-8516 Phone: (613)-2676353 lid AREA CODE (613) 1-800~810-D161
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Township TayValley
Sincerely,
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Janie Laidlaw, Acting Clerk
cc:
Lynn Dollin, President, Association of Municipalities of Ontario (AMO) Ronald Holman, Chair, Rural Ontario Municipalities Association (ROMA) Ontario Municipalities Ontario Small Urban Municipalities (OSUM)
Tay Valley Township 21? Harper Road, Perth, Ontario K7H3C6 www.tawalleytwp.ca Fax: (613)-264-851 6 Phone: (613)-267-5353 iN AREA CODE (61 3) 1-800-810-0161
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Township of McKellar P.O. Box 69, McKellar, Ontario P0G 1C0
Phone: (705) 389-2842 Fax: (705) 389-1244
VIA EMAIL November 22, 2016 The Honourable Kathleen Wynne The Honourable Brad Duguid The Honourable Bob Chiarelli Norm Miller, MPP for Parry Sound-Muskoka Association of Municipalities of Ontario (AMO) Federation of Northern Ontario Municipalities (FONOM) Rural Ontario Municipal Association (ROMA) All Ontario Municipalities
Please be advised that at its regular meeting held, Monday November 21, 2016 the Council of the Township of McKellar passed the following resolution: RESOLUTION: 16-384 WHEREAS the Fire Protection and Prevention Act, 1997, legislates that fire prevention, public education and fire protection services are a mandatory municipal responsibility; AND WHEREAS there are a total of 449 Fire Departments operating in the province comprised of 32 Full-Time Departments, 191 Composite Departments and 226 Volunteer Departments with 11,376 Full-Time Firefighters, 19,347 Volunteer Firefighters and 343 Part-Time Firefighters staffing these departments; AND WHEREAS the fire service represents a significant percentage of small, rural and northern municipalities’ managed capital assets; AND WHEREAS the Municipal Fire Department and associated assets represent critical municipal infrastructure; AND WHEREAS there are currently no funding opportunities available from the Provincial or the Federal Government for the equipment, training, maintenance, operating or capital requirements of local fire departments; NOW THEREFORE BE IT RESOLVED that the Council of the Township of McKellar hereby petition the Provincial Government to recognize the municipal fire service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward;
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AND FURTHER that a copy of this resolution be sent to the Premier of Ontario, the Minister of Economic Development, Employment and Infrastructure, Norm Miller, MPP for Parry Sound-Muskoka, the Association of Municipalities of Ontario (AMO), the Federation of Northern Ontario Municipalities (FONOM), the Rural Ontario Municipal Association (ROMA) and all Ontario municipalities.
As per the above resolution, please accept this correspondence for your information and consideration. If you have any questions please do not hesitate to contact undersigned.
Sincerely,
Shawn Boggs Clerk Administrator Township of McKellar
