Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: January 24, 2017 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole January 24, 2017 Time: 7:00 pm Location: Council Chambers Meeting # 2 Present: Mayor Ron Vandewal, Brad Barbeau, Pat Barr, John McDougall, Alan Revill, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Lindsay Mills, Planner, Angela Maddocks, Executive Assistant
Call to Order
a)
Mayor Vandewal called the meeting to order at 7:00 p.m.
Declaration of Office for Councillor Barbeau
a)
Brad Barbeau was sworn in as Councillor to represent Portland District.
Declaration of pecuniary interest and the general nature thereof- n/a
Scheduled Closed Session - n/a
Recess - n/a
Delegations
a)
Joe Gallivan, Director of Planning and Economic Development, County of Frontenac, re: Completed Roads Study Joe Gallivan reviewed his presentation on the final report and recommendations of the private lands study conducted by the County. He noted the historical impact of cottage road development on municipal services and the increasing conversions and new lots that put pressure on roads that were only intended to be seasonal. He noted that the 545 private lanes are made up of 373 kilometres in South Frontenac. Next steps include the development of policies for Township Official Plans recognizing that South Frontenac has had a private lane upgrade assistance program in place for a number of years.
b)
Richard Allen, Manager of Economic Development, County of Frontenac, re: Economic Development Update Richard Allen discussed his new role and the expectations and economic development initiatives outlined in his presentation. He provided a brief overview of his recent China trade mission trip and the uniqueness of the baby formula market in China. He discussed with Council the ongoing work with CFDC, the web portal that will include a business resources directory, commercial land inventory and access to other key statistics.
c)
Helen Hill, re; Fencing Issue Helen Hill, co-owner of a 100 acre farm on Alton Road provided Council with a summary of an ongoing fencing issue she has had since June 2015 when their neighbour removed the line fence without consultation. She introduced her lawyer Ian Gavaghan who suggested that By-law 2015-49 and the Line Fences Act should be enforced; if this matter proceeds to court it is important
Committee of the Whole January 24, 2017 for his client to move forward with all options and he felt it was incumbent on South Frontenac to enforce their by-laws. Council encouraged Mrs. Hill to submit the paperwork required to initiate the Line Fences Act and have the fenceviewers make their ruling. A legal opinion will not be obtained before a ruling of the fenceviewers. d)
Scott Gordon, re: South Frontenac Rides - Share the Road Scott Gordon, Chair of the South Frontenac Rides committee spoke to the achievements and the summary report that includes a 5 year vision and a two year work plan. He requested Council’s endorsement and review of the report that incorporated engineering, education, encouragement, enforcement and evaluation and planning.
Reports Requiring Action
a)
Mark Segsworth, Public Works Manager, re: Waste Free Ontario Presentation This presentation was deferred until the February 14, 2017 Committee of the Whole meeting.
b)
Lindsay Mills, Planner, re: Proposed Amendment to Site Plan Control By-law 2003-25 Council directed staff to bring this forward for approval.
c)
Lindsay Mills, Planner, re: Calculation of Parkland Fees The consensus from Council was to have two appraisals done for larger scale development such as subdivisions and plans of condominiums. There was concern expressed about ensuring the terminology is included on the application forms and whether we have polled other municipalities for comparisons. The process needs to ensure that everyone is treated fairly.
d)
Wayne Orr, Chief Administrative Officer, re: Fencing By-law No action was taken with respect to this report. See delegation 6 (c).
e)
Wayne Orr, Chief Administrative Officer, re: Advocacy Strategy Council appreciated the content of the report recognizing that priorities need to be identified before moving forward. There was discussion about resourcing this initiative and the associated cost for promoting our priorities. It was noted that County staff are a great resource for grant writing and South Frontenac may be able to access this resource.
f)
Wayne Orr, Chief Administrative Officer, re: Council Composition There was no direction provided for change to Council composition at this time.
Reports for Information
a)
2017 Budget as approved on January 17, 2017
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Committee of the Whole January 24, 2017 9.
Rise & Report
a)
County Council John McDougall distributed his “rise and report” that provided an update on the seniors housing task force, response to the OMB review from December 2016 and 2017 priorities approved by the Eastern Ontario Warden’s Caucus.
b)
Arena Board Councillor Revill reported that a 10% decrease in electrical usage has been observed although energy costs have increased.
c)
Police Services Board Brad Barbeau has resigned from his position as provincial appointee. The process is underway for a new appointee.
d)
Portland Heritage No updates.
Information Items
a)
Roger Brice, re: Fishing Issues
b)
Chris Ballard, Minister of Housing, re: The Promoting Affordable Housing Act, 2016
c)
Township of Montague, re: Hydro One’s Strategy Regarding Hydro Costs
d)
Township of Montague, re: Funding for Fire Department Infrastructure
Notice of Motions
a)
Councillor Sutherland served a notice of motion for Council to support the South Frontenac Rides, Share the Road Report and to review the work plan and identify tasks that align with the Township’s strategic direction.
Announcements
a)
Councillor Schjerning requested contact information for Councillor Barbeau and questioned when a new Council photo will be taken.
Question of Clarity (from the public on outcome of agenda items)
a)
Helen Hill requested clarification on Council’s decision about enforcing the fence by-law. Wayne Orr explained that there was no direction from Council at this time and reiterated Council’s suggestion that she submit an application to request the services of the fenceviewers.
Closed Session - n/a
Adjournment
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Committee of the Whole January 24, 2017 a)
The meeting was adjourned at 9:20 p.m.
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