Body: Committee of the Whole Type: Agenda Meeting: Committee of the Whole Date: May 24, 2016 Collection: Council Agendas Municipality: South Frontenac
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TOWNSHIP OF SOUTH FRONTENAC COMMITTEE OF THE WHOLE MEETING AGENDA
TIME: DATE: PLACE:
7:00 PM, Tuesday, May 24, 2016 Council Chambers.
Call to Order
Declaration of pecuniary interest and the general nature thereof
Scheduled Closed Session - n/a
***Recess ***- n/a
Delegations
(a)
Philippe Archambault, re: Speed on Silverwood Drive
(b)
Wayne Conway, President, Verona Community Assoc., re: Electronic Sign Proposal
Reports Requiring Action
(a)
Mark Segsworth, Public Works Manager, re: Outdated Invoices
6-7
(b)
Wayne Orr, Chief Administrative Officer, re: Organizational Review Recommendations
8 - 15
Reports for Information
(a)
Louise Fragnito, Treasurer, re: Sole Source Vendor/Vendor of Record
Rise & Report
(a)
Cataraqui Region Conservation Authority
(b)
Rideau Valley Conservation Authority
(c)
Quinte Region Conservation Authority
(d)
Portland Heritage
Information Items
(a)
Alan K. Cohen, Soloway, Wright LLP, re: Johnston Point - Notice of Motion - Species at Risk (previously circulated by email to Council)
(b)
Deputy Mayor Sutherland, re: Johnston Point and MNRF
(c)
Battersea Loughborough Lake Assoc Board of Directors, re: Development Activity -Johnston Point
33
(d)
Shelley Nemeth, Coordinator, OPP Awards & Recognition Unit, re:
34
3-4 5
16 - 29
30
31 - 32
Page 2 of 40
Commissioner’s Commendation for Assist (e)
Sophie Kiwala, MPP, Kingston and the Islands, re: Sunbury Road Emergency Detour Route
(f)
Municipality of Brooke Alvinston, re: Support for Community Vibrancy resolution
37
(g)
Town of Lakeshore, re: Support for Large Renewable Procurement Initiatives
38
(h)
Algonquin & Lakeshore Catholic District School Board, re: Notice of Policy Review & Public Meeting
39
(i)
OGRA Heads Up Alert, re: Call for Province to review funding allocation formula
40
Notice of Motions
Announcements
Question of Clarity (from the public on outcome of agenda items)
Closed Session (if requested)
Adjournment
35 - 36
Page 3 of 40
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Page 4 of 40
Page 5 of 40 VCA Proposal For Electronic Sign at Road 38 & Burnett St. Verona
•
Electronic Sign at existing structure Road 38 & Burnett Street Verona (approx cost $30,000.00 to $35,000.00) VCA have raised $30,000.00
•
Verona Lions Club committed $2,500 for the installation of the sign
•
County of Frontenac: Installation of power (Quote from Bishop Electric)
•
Township of South Frontenac: Power from wired source installation and monthly (Township of South Frontenac) direct hook up to light pole on special Township rate, no meter: 270 kwatts per month $55.00 + tax $62.15
•
What’s in it for the VCA? Promotion of festivals, church functions, Verona Lions public function, public meetings, safety notices, traffic control (in the local area, Verona, Hartington, Godfrey, Bellrock); managed by VCA
•
What’s in it for the Township and County? Notices that pertain to the Township in the local area, may include promotion of events Cattail, Lions Jamboree, Garlic, etc and in other districts ex: Pumpkin Festival, Cyclefest, Family Day, Canada Day announcements, Recreation: Soccer, Baseball, Football, Swim registration information; Budget input requests prior to public meetings regarding development applications Notices that pertain to the County in the local area, may include information relative to public awareness, may include warning messages such as severe weather recovery, unforeseen disaster circumstances, K & P Trail information, County events, plowing match, Open Doors, special celebrations, etc. On behalf of the VCA Wayne Conway President VCA (Verona Community Association)
Page 6 of 40
STAFF REPORT PUBLIC WORKS DEPARTMENT PREPARED FOR COW:
May 19, 2016
AGENDA DATE:
May 24, 2016
SUBJECT: Outdated Invoices RECOMMENDATION: That 50% ($39,988.23) of the previous years invoices be charged against the 2016 budget and the remaining 50% ($39,988.23) be budgeted for in the 2017 budget to be paid in January 2017. BACKGROUND: The Public Works Department has recently received invoices from a contractor for work performed in 2014 and 2015. This report summarizes where these expenses were incurred and what steps need to be taken to address this issue. ANALYSIS: Summarized below is a breakdown of costs by activity for the years 2014 and 2015: 2015
DESC
2014 AMOUNT
Plow Water Plant
$745.80
$1,553.75
Plow Syd. Firehall
$881.40
$1,689.35
Plow Town Hall
$949.20
$1,819.30
Plow Little Long Lk Rd
$949.20
$1,819.30
Plow Sydenham Village
$3,661.20
$5,424.00
Plow Morgan Drive Plow Harrowsmith
AMOUNT
$1,898.40 $1,075.76
$2,343.62
$883.66
$1,959.42
Plow Verona
$2,306.26
$3,880.42
Plow Bellrock
$998.92
$1,882.58
Wntr-Sydenham Sidewalks
$1,579.18
$5,393.49
Wntr-Harrowsmith Sidewalks
$728.85
$2,575.28
Wntr-Perth Rd Sidewalks
$437.31
$1,482.00
Plow H’smith Side Roads
Page 7 of 40
STAFF REPORT PUBLIC WORKS DEPARTMENT Wntr-Verona Sidewalks
$655.97
$2,550.98
Wntr-Hartington Sidewalks
$194.36
$850.33
Garbage/bin rental – Keeley Rd
$2,945.35
Portland Waste Disposal Site
$15,322.97
Bedford Garge-Bin Rental
$1,149.20
Grading
$525.45
Patching
$762.75
Sweeping – Arterial
$1,476.47
Sweeping – Local
$1,659.01
Keeley Garage
$159.61
Other – misc
$2,806.36 $16,047.07
GRAND TOTAL
$63,929.39 $79,97646
The common practice is a contractor will invoice us within 30 days of the work being done. In this case we did not appreciate the fact that we had not been invoiced when we engaged the same contractor for additional work. The vast majority of the itemized descriptions of work performed involved a vendor of record. Going forward most of this work will be tendered. As a lot of this work is Winter Control, we will use this opportunity to reassess what routes should be outsourced and what routes should be undertaken inhouse for more effective service delivery. FINANCIAL/STAFFING IMPLICATIONS: As these invoices were not received until after the previous years financial were closed off, these expenses cannot be back charged. The Public Services Committee at its meeting of May 19, 2016, recommended that 50% of total owing be charged against the 2016 Budget and the remaining 50% be paid from the 2017 Budget in January 2017.
Submitted/approved by: Mark Segsworth, P. Eng. Public Works Manager
Page 8 of 40
STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COW:
May 19, 2016
AGENDA DATE:
May 24 2016
SUBJECT: Organizational Review – CAO recommendations RECOMMENDATION: THAT Council adopts the recommendations of the CAO as presented. BACKGROUND: Recognizing the challenges being faced, Council supported the CAO’s recommendation for an organizational review by; approving $45,000 for a consulting contract, approving the terms of reference for the RFP and fully participating in the interview process. Subsequent to the consultants presenting their findings and recommendations, Council set a working COW meeting with the management team on May 4. Council approved the format for the May 4 meeting and committed to focusing on solutions. The complete organizational review report has been shared as well as the extensive minutes of the May 4 meeting. From the May 4 meeting it is clear that there is no clear direction from Council on how to proceed. Furthermore Council chose not to include implementation funds in the 2016 budget nor did they wish to pursue a last minute opportunity to adjust the tax rate to take advantage of lower than anticipated rates for the County and Education portions. The CAO has been tasked with summarizing the issues, evaluating the merits of the consultant’s recommendations and presenting recommendations that reflect the various voices of Council in an effort to address the challenges faced. The following is an executive level summary of the identified challenges: •
•
• • •
•
•
While the strategic plan remains valid, little has been done towards developing an implementation plan and there remains a lack of focus on the big picture. Council will need to define some concepts and narrow the focus. Once clarified there needs to be strong linkages between the Plan and the actions of management. Council needs to be decisive and clearly define its role and set expectations for staff with regard to the relationship with the County. The current Township/County relationship is ineffective and a hurdle to reducing roadblocks. Council has expressed support for changes to the frequency and structure of meetings but has not defined what they want. Staff reports could have greater depth and more options to support Council decision making Current management team has little time to focus on the broader expectations being set by this Council and the general increased expectations from the public. The consultants and staff believe there is insufficient staffing to address current expectations and there is little if any capacity to delegate to other staff. Additional channels of communication are needed to meet the demands of staff and the public.
Page 9 of 40
STAFF REPORT CLERKS DEPARTMENT •
• •
• •
• • •
To date economic development has not been a priority of Council and thus has minimal resources assigned. The Township has chosen not to seek access to potential resources at the County. The combined CAO/Clerk role limits the amount of time available to focus the organization on strategic priorities. Council has not demonstrated a commitment to growth despite the development pressures faced and staff’s ability to respond in a timely manner both pre and post approval has been less than optimal. Despite having only one full time staff member in the Fire service, there remains a lack of understanding to support additional full time staffing. With the consensus that there is a commitment to building and maintaining a strong road network the Public Works Department has not been able to focus resources towards policy, planning and analytical requirements. Solid Waste is undergoing significant changes at the provincial level and changes are anticipated. There is lack of resources to effectively pursue long term recreational planning, grants and sponsorships. There is a need to establish the optimal mix of reserves and debt necessary to best meet demands and expectations
The Consultant offered 16 detailed recommendations (see attached) but summarized below. In the chart there is an indication of Council’s level of support for the recommendations from the May 4 meeting.
Consultant’s Recommendation
Degree of Council Support
1
Reduce meeting frequency
2
Eliminate COW and enhance committees Connect staff reports to Strategic Plan Separate the CAO /Clerk roles
Strong support for change, but diverse ideas Strong support for change but diverse ideas Acknowledged General Support if roles are clarified Not supported
3 4
10
Reorganize into three departments each with a Director Broad roles for each Director: policy, planning, measurement, compliance etc. Streamline roles of Roads Supervisors Review corporate policies Develop roads, customer service and communication policies Communications Officer
11 12
Maintain corporate policies Economic Development Officer
13 14
Economic Development Strategy Planning and Building Departments should be integrated in one division Clear roles for Development Director • Streamline process with county • Manage relationship with County for planning and ED • Align Planning and Building • Lead community engagement • Customer service Fire Prevention/Education Officer
5 6 7 8 9
15
16
Not Supported Not addressed Not addressed Not addressed Limited support: if incorporated into the Clerk role Not addressed Position not supported, access County and CFDC Acknowledged Not supported, simply address County role, no clarity Role not needed
Some support, but further details of current role needed
Page 10 of 40
STAFF REPORT CLERKS DEPARTMENT The Development process is the biggest issue before Council. The growth pressures show no signs of stopping and yet we have continued to do business as usual. The options for delivering planning services are on a continuum. At the far end South Frontenac has delegated authority for approval of subdivisions and plans of condominium. At the other end South Frontenac operates like the other Frontenac municipalities and provides a local planning contact, but all planning services are handled by County staff. Currently we are somewhere in the middle and the process and clarity with the County is less than optimal. The number of resources that are needed in either South Frontenac or the County are in direct correlation to where planning services are delivered Service Delivery Model Local Contact County planning services Increasing need for County staff
Local Planning Department
< ————->
< ————- >
< ————- >
Full Planning services with delegated authority for Subdivisions Increasing need for Township Staff
Currently we have a planner and planning assistant to handle the volume of activity from the Committee of Adjustment and our current role in subdivisions / condominiums. Recognizing that the current process is less than optimal and that there is need to better coordinate the entire development process and the need to coordinate economic development activity additional resources are required. While the Province is still yet to proclaim the requirement for a Planning Advisory Committee at the County level, and the scope for this Committee is still being debated, it does not reduce the need for additional local resources. The biggest barrier to implementing any recommendation appears to be adequate funding. However it is also clear that without enhanced resources and a plan to move forward there can be no reasonable expectation that progress can be made to address the challenges identified. Keeping in mind the reluctance so far to commit resources, the limitations of existing staffing levels, the constant pressure of development and the need to prepare this organization for the future my recommendations attempt to address the critical issues, on a priority basis, thus minimizing the budgetary impact. 2016 Plan:
- Reassign the Arena Recreation Supervisor to report to the Public Works Manager
- Reassign the HR/Legislative Compliance Coordinator to report to the Treasurer.
- Create and hire a Development Services Manager with the Planner/Deputy Clerk and CBO reporting to this new role. Focus on streamlining the development process and enhancing customer service. In addition take on the role of coordinating current and future economic development resources as well as contracted bylaw enforcement services.
- Establish a Senior Management team comprised of the CAO, Public Works Manager, Treasurer and Development Services Manager assisted by the Executive Assistant to develop an implementation plan for the strategic plan
Page 11 of 40
STAFF REPORT CLERKS DEPARTMENT as well as required policy and long term needs. See Draft Organizational Chart attached. 5. Given the opportunity with a pending retirement update and redefine the role of Accounting Clerk 6. Relocate staff to accommodate the new positon and to facilitate the formation of a cohesive senior team focused and resourced for success. • Public Works Manager moves to George St. (current HR office) • Fire Chief moves to Sunbury hall until Perth Road Station is built • Arena/Recreation Supervisor moves to Keeley (PW Mgr. office) • HR position moves to Recreation office • New Development Services Manager to Fire Chief’s office 2017 Plan:
- Separate the CAO/Clerk role into two and hire a Clerk to support Council and Committees, carryout statutory responsibilities and fulfill communications role. Located in Mayor’s office. CAO to be named as additional Deputy Clerk.
- Adjust Council / Committee Structure, reflecting focus on Strategic Plan. Establish the creation of a Development Services Committee. Council and all three committees to be supported by the Clerk
- Create a community driven Economic Development Committee to assist with formulating an economic development strategy and allocate budget dollars for initiatives
- With an improved structure focused on implementing Council’s objectives time will be available to consider operational processes and needs. 2018 Plan:
- Establish and hire full time Fire Prevention/Education Officer. Allowing for enhanced policy and administration services as well as emergency preparedness services by the Fire Chief. To be located at Perth Road station with Fire Chief
- Allocate additional budget dollars to support Economic Develop initiatives The above 2.5 year plan responds to the challenges identified, aligns with the consultant’s recommendations, fits within a reasonable cost, and will enhance the organization’s efforts to move forward. FINANCIAL / STAFFING IMPLICATIONS:
Incremental Costs Wages and Benefits One time costs Equipment Vehicle Moving/furniture/cabling Operating Phone/Internet Economic Development Fuel/Maintenance Total
2016 (6 months) 62,100
2017
2018
96,000
98,000
6,700 0 2,500
6,100 0 500
5,100 45,000 500
600 0 0
330 10,000 0
330 10,000 3,000
71,900
112,930
161,930
Page 12 of 40
STAFF REPORT CLERKS DEPARTMENT Recognizing that the 2016 budget is set, and the need to balance the impact over two years, a portion of the funding for this is scheduled to come from reserves.
Funding Reserves Taxation
2016 71,900
2017 40,000 199,614
2018 201,930
ATTACHMENTS: • Consultant’s Recommendations • Draft Organizational Chart
Submitted/approved by: Wayne Orr, CAO
Prepared by: Wayne Orr, CAO
Page 13 of 40
Organizational Review - Recommendations 1
Council should reduce its meeting frequency to 1-2 Council meetings per month
2
Committee of the Whole should be eliminated and the committee structure be reviewed, develop an approach to optimize the structure, including defining clear mandates, accountabilities and the relationship of the committee
3
Staff reports should include a section that describes a matters relationship to the strategic plan and its impact on the implementation of the directions set out in the plan
4
The CAO and Clerk functions should be separated by creating and recruiting for a new standalone Clerk’s position
5
The Township should streamline its departmental structure and enhance its managerial capacity through the creation of three new integrated departments of Infrastructure Service, Corporate Service and Development Service.
6
The Director level positions would be responsible for the strategic management of their departments which would include policy development and review, annual and multi-year budgeting, operational planning, human resource and success management planning, performance measurement development, monitoring and reporting and legislative and regulatory compliance
7
The Township should streamline the Roads Supervisor positions by re-profiling one position to be focused on service policy, long-term asset management and capital planning procurement/ capital project management, and fleet management. The other supervisor solely responsible for roads operations and in-house construction. 8
The Township should undertake a general review of its corporate policy suite to identify gaps and develop a multi-year plan to develop and seek Council approval of required corporate policies.
9
The Township should, in the near future, develop a common roads, customer service and communications service policy
10
The Township should create a new Corporate Communications Officer position to be housed in the office of the CAO.
11
The Township should charge its new directors with the responsibility for maintaining the Township’s corporate policy suite under the direction of the CAO
12
The Township should create a new Economic Development Officer position to report to the Director of Development Services
13
The Township should develop a multi-year economic development strategy
14
The Township should integrate planning and building under one integrated Development Services Division
15
The Development Services Director should: Work with the County to develop a comprehensive and streamlined development process endorsed by both Councils Manage the relationship with the County’s planning and economic development departments
Page 14 of 40 Re-align various planning and building functions where appropriate Lead Council reporting and community engagement for development projects Inform the Township’s customer service standard with planning and building related considerations 16
The Township should create and hire a Fire Prevention and Education Officer to assist the Fire Chief in providing an improved standard of prevention, inspections, staff training, staff relationship management and public education. The creation of this positing would also free time for the Fire Chief to handle administrative aspects that are currently being left unaddressed due to capacity constraints.
DRAFT Organizational Chart COUNCIL CAO / Deputy Clerk Executive Assistant Public Works Manaaer
^7
Development Services Mgr. / \
Treasurer
^
/.
/
\
\
t.
,
Fire Chief
/'
Vol Dep Chiefs
/ /
»
Arena/Rec Sup
Area Sup Op.
Area Sup Infra.
^
Seasonal Crew Arena Admin
Area Sup FSW Deputy Treasurer HR/Legislative
Clerk/Comm
^
Planner /Deputy
CBO
Clerk
Contracted Eco Dev Dollars
Train/Prev Officer
‘V
Lead Hands
Technical Assistant
Crew
Mechanic Admin
Accounting Clerk Crew
Treasury Clerks
Admin
Receptionist
Planning Assistant
2 Inspectors
Volunteers
Admin
Page 15 of 40
Page 16 of 40
STAFF REPORT TREASURY DEPARTMENT
Prepared for Council:
May 18, 2016
Agenda Date:
May 24, 2016
SUBJECT: Vendor sole sourcing RECOMMENDATION: This report is for information only. BACKGROUND: From time to time, circumstances will create situations where goods and services need to be sole sourced. As per the procurement policy, the purchase of goods and services must be provided for in the budget or approved by Council. ANALYSIS: The Township has circumstances where Council approval would be required: • a vendor will be used for goods or services across various budget lines where their overall total would exceed the procurement thresholds but individually would not exceed the budget lines where the work or goods would apply to. This can also include low cost work done through a vendor of record, initially meeting the procurement policy but cumulatively for the year exceeding thresholds. • Certain goods are sole source based on the fabrication or quality of goods. An example of this would be culverts. Although there is more than one supplier, our existing inventory is from a specific supplier which makes the inventory compatible or interchangeable in its use. • Geography affects where and how goods can be obtained. An example of this is rental equipment and construction materials. On a yearly basis, the Public Works manager brings forward the results of the request for quotes for Council approval. This year’s results will be brought forward at the June 7th meeting. Through discussion with the Public Works manager, it is anticipated that other areas of work will also be issued through request for quotes and then brought forward to Council for approval. One example is local road plowing. Further, an analysis will be done on a yearly basis to identify any area for which this process may need to be undertaken.
Submitted/approved by: Louise Fragnito, Treasurer
Prepared by: Louise Fragnito, Treasurer
Page 17 of 40
STAFF REPORT TREASURY DEPARTMENT
Prepared for Council:
May 18th, 2016
Agenda Date:
May 24th, 2016
SUBJECT: Vendor of record listing RECOMMENDATION: This report is for information only. BACKGROUND: A vendor of record is a vendor with which the Township already has an acceptable business relationship which pre-qualifies the vendor to provide goods/services to the Township. A vendor of record listing provides the full listing of pre-qualified vendors. Our procurement policy provides for the use of a vendor of record when a purchase is between $150 and $25,000 and the services requested are within budget. Further, our procurement policy provides that a vendor of record listing shall be compiled by staff and recommended to Council for approval on a bi-annual basis. ANALYSIS: There is currently no Council approved vendor of record listing. Attached is a draft Vendor of Record listing. This listing represents any vendor with which the Township has done business within the last three years. Next steps: • Distribution to managers for their review of vendor listing and removal of any vendors no longer used i.e due to performance or no longer in business • Bring updated listing for Council approval • As new vendors are solicited through quotes, tenders or RFP’s, they will be assessed by the manager and added to the vendor of record list. • Yearly review with managers to keep listing current. • Bi-annual review and approval by Council ATTACHMENT Draft vendor of record listing Submitted/approved by: Louise Fragnito, Treasurer
Prepared by: Louise Fragnito, Treasurer
Page 18 of 40 Draft Vendor of Record Listing - as of May 18 2016 Vendor Name 1023618 ONT INC 1622411 ONTARIO LTD. 1684504 ONTARIO INC. 3D TROPHIES 4 OFFICE AUTOMATION LTD 8020 INFO INC. 920651 ONTARIO INC. A PARTY CENTRE A-1 LOCKSMITHS ABELL PEST CONTROL INC. ACCARA INC ACKLANDS - GRAINGER INC. ACME SPORT & PROMOTIONS ACTION CAR & TRUCK ACCESSORIES ACUREN GROUP INC ADVANCED INDUSTRIAL TRAINING INC. AECOM CANADA LTD AIG INSURANCE COMPANY OF CANADA AINLEY GRAHAM & ASSOCIATES LTD AIR LIQUIDE CANADA INC. AJ STONE COMPANY LIMITED ALEX MCCOY PLUMBING & HEATING ALLAN & PARTNERS LLP ALLIANCE WIRELESS ALLIED MEDICAL INSTRUMENTS INC ALLOY FOUNDRY COMPANY LIMITED AMACO EQUIPMENT AME - MATERIALS ENGINEERING ANCHOR CONCRETE PRODUCTS LTD. ANDERSON EQUIPMENT SALES ANGLIN GROUP LTD ANKA SERVICES APPLIED GEOLOGICS INC ARCHIE HOGAN ARMSTRONG MONITORING ARMTEC LIMITED PARTNERSHIP ARNOTT BROTHERS CONSTRUCTION LTD ARNPRIOR FIRE TRUCKS CORP ASSELSTINE HARDWARE ASTERISK ENGINEERING CORPORATION ATCO CHEMICAL CORP. ATKINSON HOME BUILDING CENTRE ATLANTIC INDUSTRIES LTD. ATTENTION GETTERS AUSTIN FOX PLUMBING & HEATING AUTO ELECTRIC RE-BUILDERS AVERT FIRE PROTECTION LTD AVERY WEIGH-TRONIX AWD CONTRACTORS BARCO PRODUCTS - CANADA
Page 19 of 40 Draft Vendor of Record Listing - as of May 18 2016 Vendor Name BARDON SUPPLIES KINGSTON BARNES DISTRIBUTION BARRETT’S FARM & FAMILY CENTRE BARRY HOWLETT CONST LTD BATTERSEA AUTO SERVICE BATTLEFIELD EQUIPMENT RENTALS BAY ELECTRIC BAYRIDGE PRINTER PROS BEAVERCONE PRODUCTS BELL WINDOWS & SIDING BENSON TRUCK & TRAILER BESTCRETE LIMITED BFI CANADA INC. BFL CANADA BILL CHAPMAN’S PUMP SHOP BLACK DOG TIRE & LUBRICANTS BLOSSOMS KINGSTON BMA MANAGEMENT CONSULTING INC. BMR MANUFACTURING INC. BOB MARK NEW HOLLAND SALES LTD BOWES CARPENTRY BRAD’S AUTOGLASS & CANVAS BRAITHWAITE UPHOLSTERY BRENDAR ENVIRONMENTAL INC. BRICAZA CORPORATION BRUNET HEATING & AIR BUNZL CANADA INC BUSINESS INTERIORS(ONTARIO)INC BUSINESS MACHINES SERVICE CENTRE C & M CONSTRUCTION CABINTREE CALLIGARIS ELECTRONIC TECHNOLOGIES CAMBIUM INC. CAMECH INDUSTRIAL INC. CAMPBELL MONUMENT CO. LTD. CANADIAN BEARINGS LTD. CANADIAN CORPS OF COMMISSIONAIRES CANADIAN PACIFIC RAILWAY CANADIAN PORTABLE STRUCTURES LTD. CANADIAN PROFESSIONAL MGMT SERVICES CANADIAN RED CROSS SOCIETY CANADIAN SMALL ENGINES CANADIAN TIRE CANAZON IMPORT/EXPORT SERVICES CANNINGTON HISTORICAL SOCIETY CANSEL CAPSTONE WEB SOLUTIONS CAR DREAMS SUPPLIES INC. CARD FOREST PRODUCTS CARDINAL COURIERS LTD
Page 20 of 40 Draft Vendor of Record Listing - as of May 18 2016 Vendor Name CARLETON UNIFORMS INC. CARLINGTON CONSTRUCTION INC CARLO DE LONGHI ELECTRIC LTD. CARTRONICS AUTO ELECTRIC LTD CASEMENT, JOYCE CCS CANADA COURT SUPPLY INC CDW CANADA INC CEDAR SHORES ESTATE CORP CEDAR SIGNS CERTIFIED LABORATORIES CESTA INC. CHAMPION INDUSTRIAL EQUIPMENT CHARTIS INSURANCE COMPANY OF CANADA CHILDREN’S WATER EDUCATION COUNCIL CINTAS CLAIMSPRO INC. CLARK’S LIQUID’S & HAULAGE CLEAN ONTARIO CLIMATE WORKS HEATING & COOLING CLOW FARM EQUIPMENT LTD. COCO PAVING INC COH INSTALLATION & SERVICE INC. COH PROJECTS AND SERVICES COLEMAN EQUIPMENT INC COLLETT SURVEYING LTD COLLINS SAFETY INC. COMMERCIAL DOOR SYSTEMS LTD. COMMISSIONAIRES SECURITY SOLUTIONS COMMUNICATION CONNECTIONS COMPACTOR COMPANY INC COMPTON PROPANE SOLUTIONS COMPUTROL FUEL SYSTEMS INC COWAN DESIGN & DRAFTING CPL SYSTEMS CANADA INC CRAINS’ CONSTRUCTION LTD. CREIGHTON ROCK DRILL LIMITED CRS-CONTRACTORS RENTAL SUPPLY CRUICKSHANK CONSTRUCTION CRUICKSHANK PROPERTIES CORP CULLIGAN D & B COMPANY OF HARROWSMITH D G YOUNGE CONCRETE BURIAL VAULTS D.J. WHITE RESTORATIONS D.M. WILLS ASSOCIATES LIMITED D.MARTIN WELDING & FABRICATING DAHM PAINTING & DECORATING LTD DALTCO ELECTRIC & SUPPLY DARCH FIRE DARRAN GREEN SANDBLASTING & PAINTING DATA FIX
Page 21 of 40 Draft Vendor of Record Listing - as of May 18 2016 Vendor Name DAVTECH ANALYTICAL SERVICES (CANADA) INC DBA ENGINEERING DEDICATED ENVIRONMENTAL SERVICES INC DEEMING AND ASSOCIATES LIMITED DELL SOFTWARE, CANADA DENCHEM LTD DGVC DIAMOND MUNICIPAL SOLUTIONS INC. DIGIGRAPHICS DIG’N DIRT LTD. DISCOUNT AUTO GLASS DIXON ACTUARIAL SERVICES DOMAR TRAILERS (1985) LTD DOOR DOCTOR DRAIN-ALL LTD. DRAPER DOORS E. S. HUBBELL & SONS LIMITED EASTERN FLUID POWER INC EASTLINK ECO ALTERNATIVE ENERGY ECO TREE CARE EMERGENCY MANAGEMENT & TRAINING ENVIRO-GUARD PLUS INC. ENVIRONMENTALL CONTRACTING SERV EPIC EDUCATIONAL PROGRAM INNOVATIONS ESKEROD SIGNS ESOLUTIONS GROUP ESRI CANADA EVERTEMP INC EXTREME RUSH ADVENTURES FAIRTAX RECOVERY CONSULTANTS FAMILY FUNTIME PUBLISHING FASTCO EQUIPMENT CORPORATION FESTIVALS & EVENTS ONTARIO FIRE MARSHAL’S PUBLIC FIRE SAFETY FIRE SERVICE MANAGEMENT FIRESAFETY DISTRIBUTION CENTRE FIREWORKS FX INC FISH, DOROTHY FISHER AUTOPARTS & EQUIPMENT FISHER’S REGALIA & UNIFORM FLAGHOUSE FLYNN AUTO GLASS & TINTING FOREFRONT ENGINEERING INC. FORT GARRY FIRE TRUCKS LTD FORT GARRY INDUSTRIES FORT GLASS INCORPORATED FORWARD SIGNS INC FOSTER EQUIPMENT LTD. FRONTENAC CFDC
Page 22 of 40 Draft Vendor of Record Listing - as of May 18 2016 Vendor Name FRONTENAC MUNICIPAL LAW G WILLIAMS PAVING LTD G.D. JEWELL ENGINEERING INC. GANANOQUE CHEVROLET BUICK GMC GANANOQUE RENT-ALL GATEVIEW EQUIPMENT LTD. GEO. H. HEWITT CO. LIMITED GILBERT & SON CONSTRUCTION INC. GILMOUR REPRODUCTIONS GILMOUR’S ON 38 GLEN & PAT MCNICHOLS GLENTEL INC. GOLDER ASSOCIATES LTD. GORDON BARR LTD. GORWAY GRAND & TOY LIMITED GRANT’S NO FRILLS GREEN IN-TENTS INC GREEN POINT ENGINEERING GREEN TRACTORS INC GREENSHIELD PEST CONTROL INC H.R. DOORNEKAMP CONSTRUCTION LTD HAMBLY GROUP HARMSEN CONSTRUCTION INC HARTINGTON EQUIPMENT LIMITED HD SUPPLY CANADA, INC HEARTWOOD CONSTRUCTION & RENOVATIONS HEAT DESIGN EQUIPMENT HENDERSON RECREATION EQUIPMNT LTD HENDRIKS AGGREGATES HOGAN’S EXCAVATION AND LANDSCAPE HOLLAND WATER SYSTEM HOLLINGSWORTH SUPPLY SERVICES HOPKINS & CORMIER SURVEYING HUGHES CONSTRUCTION HUGHSON FENCING & GUIDERAIL HWB BRUCE SALES ICOMPASS TECHNOLOGIES IMAGE ADVANTAGE IMPACT BATTERY & POWERSPORT INDEPENDENT TELEPHONE SERVICES INGENIOUS SOFTWARE INNOVATIVE SURFACE SOLUTIONS INNOVATIVE TRAFFIC SOLUTIONS INC INSPEC-SOL INC INTELIVOTE SYSTEMS INC. INTERPROVINCIAL INSULATION INC INVERARY SEPTIC PUMPING J. DI IORIO CONSTRUCTION LTD J.A. FILLION EXCAVATING
Page 23 of 40 Draft Vendor of Record Listing - as of May 18 2016 Vendor Name JACK KNOX WELL DRILLING LTD JACK WATSON SPORTS INC. JACK’S TOWING SERVICE LTD JACQUES THIBAULT (PIERREVILLE) JAMES BRADEN FORD LTD. JAMES GILBERT & SONS JAY’S CLEANING SYSTEMS JET SIGNS JODY CAMPBELL’S SEPTIC SERVICE JOE JOHNSON EQUIPMENT INC. JOHN HOEKSTRA & SON LIMITED JORDAN’S AUTO JUSTUS AUTO BODY K MULROONEY TRUCKING LIMITED K.I.D. TRUCK & TRAILER SERVICE K+S WINDSOR SALT LTD KAL TIRE ONTARIO KEELER SALES & SERVICE LIMITED KEENLINE INNOVATION TECHNOLOGY KEHOE, GENNY LYNN KENT AUTOMOTIVE KENWORTH ONTARIO - KINGSTON KEPLER BELL CONTRACTING KEYSTONE BRIDGE MANAGEMENT CORP KIDD ELECTRICAL & CONTRACTING KILEY PAVING KINGSTON AUTO GLASS KINGSTON DIESEL SERVICES KINGSTON DODGE CHRYSLER LTD KINGSTON HUMANE SOCIETY KINGSTON MOTOSPORT PLUS KINGSTON NURSERIES KINGSTON PLATE & WINDOW GLASS KINGSTON RV CENTRE KINGSTON SOUND WORKS KINGSTON TRANSMISSION SERVICES INC KINGSTON TRUCK & TRAILER KKP CANADA KNAPP APPLIANCES KROWN RUST CONTROL KWIK LOAD PRODUCTS LTD. L.D. POWER SPORTS LAFARGE CANADA INC LEEDER MONUMENTS LEN CORCORAN EXCAVATING LTD. LEONARD FUELS LEONARD, ELIZABETH LEVAC PROPANE INC. LEVAC SUPPLY LIMITED LEVITT-SAFETY LIMITED
Page 24 of 40 Draft Vendor of Record Listing - as of May 18 2016 Vendor Name LEXISNEXIS CANADA INC LIEBHERR CANADA LTD LIFESAVING SOCIETY LIGHTING…FX INC. LIMELAKE FENCING LIMESTONE MUSIC LINCAN INC. LINDE CANADA LIMITED T4070 LJM TRANSPORT LMM ENGINEERING INC LOCAL AUTHORITY SERVICES LTD. LONDRY ALARMS LOYALIST IRRIGATION M A CEMENT FINISHER CONTRACTOR LTD M.A. BARR SERVICE STATION MACDONALD & EBERHARDT SURVEYING LTD MADDOCKS ENGINEERING MAGLIN SITE FURNITURE INC MAGNACHARGE BATTERY CORP MAIDCLEAN MALLORY’S FIRE SYSTEMS LTD. MALROZ ENGINEERING INC. MARCHANT MARKING DEVICES LTD. MARK R. HALLADAY EMERGENCY MARTIN & LEVESQUE INC. MARTIN S. BRULE MARTIN’S DATA MANAGEMENT MAYBACK GROUP INC MCCULLOUGH METALS LTD. MCGINN AUTO MCILROY, WILL MCINTOSH PERRY CONSULTING MCIVER ENTERPRISES MCKENNA’S LOCK & KEY MCKEOWN AND WOOD FUELS MCNICHOLS CONSTRUCTION LTD MECHANICAL ADVERTISING MEGA-LAB MANUFACTURING CO LTD METROLAND MEDIA GROUP MICHELIN NORTH AMERICA CANADA INC MILLAR CEDAR POSTS LIMITED MILLER PAVING LIMITED MMM GROUP LIMITED MONTGOMERY FLEET SERVICES INC. MORGAN’S DIESEL TRUCK PARTS MORRIS CHEMICALS INCORPORATED MORVEN CONSTRUCTION LTD MOUNTAINVIEW GOLF & ATHLETIC MSC INDUSTRIAL SUPPLY ULC MUNICIPAL ENGINEERS ASSOCIATION
Page 25 of 40 Draft Vendor of Record Listing - as of May 18 2016 Vendor Name MUNICIPAL RISK SERVICES LIMITED MURDOCK HOLDING LTD N.C.D.D. WOODWORKING NAPA UNIVERSAL SUPPLY GROUP NATIONAL ENERGY EQUIPMENT INC NB CARPENTRY NEADOW GROUND TO SKY SOLUTIONS NEDOW CONSTRUCTION INC. NELLIE’S GAS BAR NETWORK SECURITY SYSTEMS NEXGEN MUNICIPAL INC. NORR LIMITED NORTH COUNTRY MARINE NORTHWAY HARDWARE NORTRAX NYBOM WELDING O. BETTSCHEN O’CONNOR, BETTY ONLINE PAVEMENT MARKINGS & MAINT ONTARIO AGGREGATE RESOURCES ONTARIO TAX SALES INC OOSTERHOF ELECTRICAL SERVICES LTD ORBIS CANADA LIMITED ORCGA ORMSBEE’S MERCANTILE ORSER SEPTIC PARKS AND RECREATION ONTARIO PAR-T-PERFECT KINGSTON PAT ROGERS TOWING SERVICE PATERSON GROUP CONSULTING ENGINEERS PAT’S RADIATOR SERVICE LTD. PENINSULA CONSTRUCTION INC. PERFECT SOLUTIONS PERFORMANCE PRINTING LIMITED PETRIE FORD PHILLIPS TREE SERVICE PHYSIO-CONTROL CANADA SALES LTD PINCHIN LTD. PITCH-IN CANADA PITNEY WORKS POTTER’S NURSERIES LTD PRIMETIME CUSTOM PRINCESS AUTO PRINTFUSION INC. PRINTWAY PRITCHARD’S PLUMBING & HEATING PRO MAC MANUFACTURING LTD PROGRESSIVE WASTE SOLUTIONS CAN INC PRO-INSPECT PRO-TECH TRAINING
Page 26 of 40 Draft Vendor of Record Listing - as of May 18 2016 Vendor Name PSI CONTROLS INC. QMI-SAI CANADA LIMITED QUINTE TRUCK & TRAILER PARTS R&D NELSON GENERAL MAINTENANCE R. THURSTON TECHNOLOGIES R.V. ANDERSON ASSOCIATES LIMITED R.W. ELECTRIC RD ELLIOTT & SONS ROOFING RDC GROUP REALTAX INC REALTERM ENERGY CORP. REDMC CONSTRUCTION CO LTD REVELL FORD LINCOLN REVELL MOTOR SALES LIMITED REVVVEDUP RICHMOND DITCHING COMPANY LTD RIGGS ENGINEERING LTD. RIGNEY BUILDING SUPPLIES RIVETT ARCHITECTURAL HARDWARE RIVOIRE, THOMAS R ROAD MAINTENANCE EQUIP & SERVICES ROADLAST ASPHALT & SEALING MAINT ROBERT HOGAN BUS LINES RONALD AWDE ARCHITECT ROSEN ENERGY GROUP ROY, GERALD RUSSEL METALS INC SAADE, SAMER SAFEDESIGN APPAREL LTD. SAFETY-KLEEN CANADA, INC. SCOTT ENVIRONMENTAL GROUP LTD SELECT DOOR AND FRAME SHAW DIRECT SHAW’S LANDSCAPING SHEA CONSTRUCTION SHELLEY HOME IMPROVEMENTS SIGNS PLUS SILVERBROOK LANDSCAPE & GARDEN SIMMONS PLUMBING & PUMP SERV. SMITHS CONSTRUCTION COMPANY SNIDER, PERCY SONNY’S AUTOMOTIVE CENTRE SOUTH EASTERN ONTARIO PARKS & SOUTH FRONTENAC RENTAL CENTRE SOUTH FRONTENAC TOWING INC. SOUTHEASTERN TELECOMMUNICATION SPADA TILE (BELLEVILLE) LIMITED SPECIALIZED ONSITE SERVICES SPECIALTY TROPHIES SPEECHTECH REPORTING SERVICES
Page 27 of 40 Draft Vendor of Record Listing - as of May 18 2016 Vendor Name ST. LAWRENCE COLLEGE ST. LAWRENCE POOLS STANTEC CONSULTING LTD. STAPLES STEMPSKI KELLY ASSOCIATES INC STERLMAR EQUIPMENT STINSON EQUIPMENT LIMITED STRATTA CREATIVE INC. STRONGCO EQUIPMENT SUMMER FUN GUIDE SUN MEDIA CORPORATION SUNDANCE GARDENS LAWNS SHRUBS SURGENOR TRUCK CENTRE SWEET’S SAND & GRAVEL SWISH MAINTENANCE LIMITED SWYRICH CORPORATION SYDENHAM LANDSCAPE PRODUCTS SYDENHAM MOTORS SYDENHAM ONE STOP T. GRANT CONSTRUCTION TACKABERRY HEATING & TALLMAN TRUCK CENTRE LIMITED TARGET RECYCLING SERVICES INC TAYLOR AUTOMALL TEAM SOLUTIONS TECHNOSAVE INC. TELCOM ENTERPRISES TELIZON INC. TEM ROADWORK TERC CANADA TERRY THAKE TERRYBERRY THAKE HOME COMFORT CENTRE THE COMPACTOR COMPANY INC THE GREER GALLOWAY GROUP INC THE HYBRID CONSTRUCTION GROUP LTD THE INFORMATION PROFESSIONALS THE MCGOWAN LANE COTTAGE ASSOC THE PERFORMANCE SHED THE PUBLIC SECTOR DIGEST INC THE ROPEMAN TITANIUM CONTRACTING INC TMR CONSTRUCTION LTD TOM’S LAWN CARE TORBRAM ELECTRIC SUPPLY CORP TOROMONT INDUSTRIES LTD. TOTAL FENCE TOTAL POWER LTD TRACY JOHN UNIQUE FUSED GLASS TRAFFIC SURVEY ANALYSIS INC.
Page 28 of 40 Draft Vendor of Record Listing - as of May 18 2016 Vendor Name TRANSPORTATION ASSOC OF CANADA TRI-COUNTY PLASTICS LTD TRILLIUM PAVEMENT MARKING TRIM-LINE OF SOUTH EAST TROPHY HOUSE TROUSDALE’S FOODLAND TROUSDALE’S HOME HARDWARE TRUE ELECTRIC TYEDEE BIN TYROUTE COMMUNICATIONS UBDEGROVE PLUMBING & HEATING LTD UNITED RENTALS OF CANADA INC UPPER CANADA OFFICE SYSTEMS UPPER LEVEL DOORS INC UTIL-EQUIP MANUFACTURING INC UTILITIES KINGSTON VALEIRA CONSTRUCTION LTD VANZUYLEN ALIGNMENT & TIRE VAUGHAN’S AUTOMOTIVE VERONA FOODLAND VERONA HARDWARE LIMITED VERSUS BUSINESS FORMS & LABELS VULCAIN ALARM W.I. VILLAGER LTD W.R. BRIGHTMAN & SON LIMITED WALKER ENVIRONMENTAL SERVICES WASTE MANAGEMENT OF CANADA CORP WATSON BAIN SIGNS & DESIGNS WEJAY MACHINE PRODUCTS CO LTD WEMP & SMITH CONSTRUCTION LTD. WESTBROOK TRUCK REPAIR WESTBURY NATIONAL SHOW SYSTEMS WESTPORT HOME HARDWARE WETT INC. WHALEY, GEORGE WHITE’S WEARPARTS LTD WILLIAMS HOT MIX LTD WILLOWS AGRISERVICES LTD. WINTERGREEN STUDIOS WITTERS WELDING & FABRICATION WM BAXTER PRODUCTS LIMITED WRAY’S FIRE PROTECTION KGSTN LTD WTC COMMUNICATIONS WURTH CANADA LIMITED XCG CONSULTANTS LTD. X-ERGON XPLORNET COMMUNICATIONS INC YELLOW BIKE ACTION ZOMER & SONS LANDSCAPING ZOMER CORP.
Page 29 of 40 Draft Vendor of Record Listing - as of May 18 2016 Vendor Name ZYCOM TECHNOLOGY INC.
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From: Alan Cohen [mailto:COHENA@solowaywright.com] Sent: May-13-16 1:19 PM To: Wayne Orr worr@southfrontenac.net Cc: beachmg@xplornet.com; Tony Fleming tfleming@cswan.com Subject: Johnston Point Hello Mr. Orr, I am writing to you following my review of a Notice of Motion that is scheduled to be presented at your Township’s next Council meeting. The Resolution being sought involves the submission to the MNR of Council’s concern that work being performed at Johnston Point under instructions from our client, Gary Beach, “may harm species at risk” and the submission to its own staff of a question regarding whether that work may be performed now. I cannot properly express how disappointing and objectionable these actions, if approved, would be. If Council has concerns, why not address them first to our client and its consultants? Why is there a continuing attitude of aggression? Our client’s environmental consultant has taken yet another trip to Johnston Point; that marked his 28th site inspection. Let it also be known that our client and his consultant have very recently communicated with Ministry officials; the Ministry apparently knows what work is being performed now on site. Our client settled its Appeal with the Township and appeared, hand in hand, with the Township (and the County) before the OMB only five or so weeks ago. There were objectors who provided evidence. They brought with them a person they wanted to have qualified as an expert in ecology; that person was cross-examined, after which the Board pronounced that his evidence would not be helpful in the Hearing process. Following the conclusion of the evidentiary portion of the Hearing and following submissions from counsel, the Board accepted the Settlement. My question is this: is Council now relying on expressions of concern from those same people who appeared at the Board Hearing in advancing the proposed Notice of Motion? Council, it is understood, has certain responsibilities and rights. With those rights, however, come duties: Council has a duty to act fairly toward my client. It cannot harass my client. In sending these “concerns” to the Ministry, Council is impugning the reputation of my client. It must not do so. My client will continue to protect species at risk through reliance on his experts and through constant contact and communication with Ministry staff and your own staff. I urge your municipality not to adopt the two-part Motion, but rather to contact my clientthrough its staff-if it has questions or concerns. I trust my concerns and those of my client will be made known to your Council Members and I trust that Council will adopt a more friendly and less combative course of action. Thank you for your consideration and cooperation. Alan Cohen Alan K. Cohen Professional Corporation consulting to Soloway, Wright, LLP Soloway Wright LLP 700 - 427 Laurier Ave West Ottawa ON K1R 7Y2 T: 613.782.3217 | 1.866.207.5880 F: 613.238.8507 C. 613.291.8000 E. cohena@solowaywright.com www.solowaywright.com
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From: Ross Sutherland [mailto:7846elbe@gmail.com] Sent: May-18-16 11:13 AM To: Wayne Orr worr@southfrontenac.net Subject: Fwd: Johnson Point Hi Wayne, Could you add this email string to the minutes, thanks, Ross. ———- Forwarded message ———From: Warren, Catherine (MNRF) Catherine.Warren@ontario.ca Date: Mon, May 16, 2016 at 3:28 PM Subject: RE: Johnson Point To: Ross Sutherland 7846elbe@gmail.com Hi Ross, No MNRF has not been on site. All the best, Catherine From: Ross Sutherland [mailto:7846elbe@gmail.com] Sent: May-16-16 3:28 PM To: Warren, Catherine (MNRF) Subject: RE: Johnson Point Hi Catherine, thanks for the prompt response. Has a representative of the MNRF had a chance to get to the point yet? Again thanks. On May 16, 2016 3:24 PM, “Warren, Catherine (MNRF)” Catherine.Warren@ontario.ca wrote: Hi Ross, Yes it is fine with me if you share the emails with others. Please let me know if there are any other questions I can answer about the Endangered Species Act and Johnston Point. All the best, Catherine From: Ross Sutherland [mailto:7846elbe@gmail.com] Sent: May-16-16 1:40 PM To: Warren, Catherine (MNRF) Subject: Johnson Point
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Hi Catherine, Concerns about SAR on Johnson’s Point are coming up at our Township Council meeting tomorrow. Evonne Potts has shared with me your emails to her and has given permission to share them with the Council. Is that agreeable to you? I have attached the two emails you sent about Johnson’s Point. Thank you for your responses to Evonne and attention to the Point. Ross Sutherland, Councillor, south Frontenac. Hi Evonne, I am sorry to hear about the death of the two Gray Ratsnakes. Are there any signs up in the area warning of the snakes? It may be an option to work with the municipality (if it is a municipal road) to install some. I have recently contacted and reminded the Johnston Point developer about their responsibilities under the Endangered Species Act. Regarding a temporary halt to construction at Johnston Point, the developer does have authorization to move forward from the municipality but they must ensure they do not contravene theEndangered Species Act. The Johnston Point property is private land and the Endangered Species Act does not authorize MNRF employees to freely access those lands. Our recent communication with the Johnston Point proponent included an offer to provide advice or answer particular questions. Thank you for your previous email with video and pictures of the Gray Ratsnakes. As we discussed I have passed on the sightings to our GIS technician to add them to our database. All the best, Catherine Hi Evonne, I understand the developer got approval to proceed at the OMB meeting. I’ve heard that both from the developer and from you. The developer has requested the Information Gathering Form, MNRF has not yet received the completed copy. We have had some initial discussions with the developer’s ecological consultant about protecting species at risk. MNRF has not been invited onto the site. All the best, Catherine
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From: Bob Fugler [mailto:bob.fugler@gmail.com] Sent: May-17-16 2:12 PM To: Wayne Orr worr@southfrontenac.net; elbe@web.ca Cc: ‘Philippa Fugler’ philippa.fugler@gmail.com; ‘Nada Beamish’ nadabeamish@hotmail.com; ‘Joseph Pater’ joelpater4@gmail.com Subject: Notice of Motion - Development Activity at Johnston Point To: Wayne Orr and Ross Sutherland The members of the Board of the Battersea Loughborough Lake Association (BLLA) have been exchanging e-mails this morning concerning:
- the Notice of Motion to council of the Development Activity at Johnston Point and
- Alan Cohen’s (the lawyer for the Development) response to the proposed motion. The intention initially was to have a BLLA position to forward to you, supporting the proposed council motion. Unfortunately the members who know this file the best are not available today to formulate a response and our president is also unavailable, so we cannot supply a letter of support from our lake association. However there is considerable concern within the lake association’s Board of Directors regarding the tone of Mr. Cohen’s memo and his apparent disagreement of having a species at risk study made prior to further development. So the following Directors of the Battersea Loughborough Lake Association are forwarding their personal support for the proposed Notice of Motion. Signed, Bob Fugler Philippa Fugler Nada Beamish Joe Pater
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Page 35 of 40 mm
SOPHIE KIWALA,MPP Kingstonand the Islands May 17, 2016
KINGSTON,Ontario
Mayor Ron Vandewal
Township of South Frontenac P.O. Box 100 4432 George Street
Sydenham, Ontario KOH2T0
Dear Mayor Vandewal,
Thank you for your letter regarding our discussion about the Sunbury Road Emergency Detour Route (EDR). I have been in touch with the Ministry ofTransportation and am pleased to provide you with the information that they have shared with me. I was pleased to hear that the Ministry of regional staff has been working with your township on this issue. They have assured me that they will continue to assist the Township of South Frontenac in any way that they can.
Transportation’s
As you are likely aware, EDRsare designated routes that are selected through a collaborative
process involving the Ministry, the Ontario Provincial Police, municipalities and emergency services. While our province is interested in establishing EDRs for our 400—series highways, the municipal roads that are used for designated EDRs are not under provincial jurisdiction or under provincial obligation to assume or care for the EDR roadway.
Although municipal roads are used as EDRs, there is a mutual benefit to the province, the municipality, the motoring public and police and emergency services to have a signed and designated route when 400—series highways are closed for an emergency situation. These signed and designated EDRs help guide motorists back to the highway when traffic is diverted, keep heavy truck traffic off of roadways and bridges that are not built for these vehicles, and; it creates a safer environment for police and emergency services to respond to the emergency situation on the highway,
Constituency Of?ce 2—303Bagot Street, LaSalleMews, Kingston, Ontario K7K5W7 Tel613-547-2385i Fax613~547—500ll Emailskiwa|a.mpp.co@|ibera|.ola.org
Page 36 of 40
The Ministry encourages your Township to apply to the Ontario Community Infrastructure Fund (OCIF),administered through the Ministry of Economic Development, Employment and Infrastructure, in an effort to secure funding for infrastructure projects. I understand that the Township of South Frontenac is currently receiving funding from this program through the formula—basedallocation. I was pleased to hear as well that the funding for the OCIF program is ramping up to $300 Million by 2018-19, with $200 Millionavailable in predictable formula—basedfunding and $100 Million in applications—based funding.
Thank you once again for bringing this issue to my attention. please do not hesitate to be in touch. Sincerely,
/6%; 7/(«Oct Sophie Kiwala, MPP Kingston and Islands /kh
If I can be of further assistance,
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Page 38 of 40 t
TOWN OF LAKESHORE r
419 Notre Dame St.
Belle River, ON NOR 1AO
May 12,2016
RECEIVED
Township of South Frontenac 4432 George Street,
MAY 1 2di6 OW^SHSP OF -)^U I i-1 FRONTENAC
P.O. Box 100
Sydenham, Ontario KOH 2TO
Th»
Attention: Mr. Wayne Orr, Chief Administrative Officer Dear Mr. Wayne Orr: RE: SUPPORT OF RESOLUTION
At their meeting of May 10, 2016 the Council of the Town of Lakeshore duly passed the following resolution. Councillor Wilder moved and Councillor Janisse seconded: That:
Council support the resolution circulated by the Township of South Frontenac regarding Large Renewable Procurement Initiatives.
Motion Carried Unanimously
Should you require any further information regarding the above, please contact the undersigned. Yours truly,
^fe-S^
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E
Mary Masse Clerk /km
Ph: 519-728-2700 Fax:519-728-9530 Toll: 1-877-249-3367 www.lakeshore.ca
Page 39 of 40
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ALGQNjdUIN AND LAKESHORE CATHOLIC DISTRICT SCHOOL BOARD
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spiHH ^V NOTICE ^ OF POLICY REVIEW AND PUBLIC MEETING
The Ministry of Education requires that School Boards amend or develop new policies for Pupil Accommodation Review and Community Planning and Partnerships to reflect changes incorporated into new Ministry of Education guidelines issued in March of 2015. The Algonquin and Lakeshore Catholic District School Board is now inviting input from the public on these draft policies. The following Draft Policies and Administrative Procedures are posted on the Board website at these links: .
Pupil Accommoci’ation Review Community Planning and Partnerships
Or visit www.alcdsb.on.ca and select Pupil Accommodation on the Board and Administration menu. All interested parties are invited to attend a: POLICY REVIEW PUBLIC MEETING
PUPIL ACCOMMODATION REVIEW AND COMMUNITY PLANNING AND PARTNERSHIP JUNE 14, 2016 @ 7 PM ALGONQUIN AND LAKESHORE CATHOLIC DISTRICT SCHOOL BOARD 151 DAIRY AVENUE
NAPANEE,ONK7R4B2
The purpose of the meeting will be to review the draft policies for Pupil Accommodation Review and
Community Planning and Partnerships and to solicit public input. Any person who attends the meeting may make a representation to the Board in respect of the policies. The Board will also consider written submissions.
Members of our school communities, community partners and the public are invited to review the draft
policies and to provide comments and or written submissions by email to eianninci@alcdsb.on.ca prior to 4:30 pm on Friday, June 24,. 2016.
Mr. Greg Speagle
Mr. Jody DiRocco
Chair of the Board
Director of Education
Page 40 of 40
Thursday, May 19th, 2016 OGRA Calls Upon Province to Review Funding Allocation Formula In response to numerous complaints from members, the Ontario Good Roads Association has called upon Hon. Jeff Leal, Minister of Agriculture, Food and Rural Affairs, to establish a task force to review the current funding formula and establish a more transparent and equitable distribution of infrastructure funding. Members have specifically complained that the ranking system has not been transparent enough and that the formula used actually appears to penalize those municipalities which have attempted to plan for major infrastructure improvements. It would appear that municipalities who have done a better job of managing their infrastructure are scoring lower than those that have not been as proactive. Joe Tiernay, OGRA Executive Director, stated, “The Province must bring together stakeholders and form a taskforce to investigate the issue. Municipalities are getting tired of filling in application forms only to have them rejected without any clear idea as to why” he added. OGRA would like to hear your comments about this. Join the discussion in the Ontario Community Infrastructure Fund - Small Communities Fund community on OGRA Interchange The mandate of the Ontario Good Roads Association is to represent the transportation and public works interests of municipalities through advocacy, consultation, training and the delivery of identified services. www.ogra.org www.OGRAconference.ca
