Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: May 24, 2016 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Committee of the Whole May 24, 2016 Time: 7:00 pm Location: Council Chambers Meeting # 17 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Lindsay Mills, Planner, Louise Fragnito, Treasurer, Angela Maddocks, Executive Assistant 1.
Call to Order
a)
The Mayor called the meeting to order at 7:00 p.m.
Declaration of pecuniary interest and the general nature thereof-n/a
Scheduled Closed Session - n/a
***Recess ***- n/a
Delegations
a)
Philippe Archambault, re: Speed on Silverwood Drive Mr. Archambault spoke to the petition included in the agenda package that reflected signatures from all residents on Silverwood Drive. Mark Segsworth, Public Works Manager, agreed to install temporary speed bumps to slow down traffic. Councillor McDougall spoke to how effective the temporary speed bumps had been in Verona.
b)
Wayne Conway, President, Verona Community Assoc., re: Electronic Sign Proposal Mr. Conway requested Council’s approval to provide power for an electronic sign that the Verona Community Association has raised money for. The sign would be located at the existing location at Road 38 and Burnett Road in Verona and would display from 7:00 am to 10:00 pm daily. The power would be sourced from a direct hookup to a light pole and a special Township monthly rate has been negotiated with Hydro One. Council was supportive of paying the monthly fee. They questioned the feasibility of adding emergency notices from the township for road conditions etc. Wayne Conway explained that the sign is updated through remote access from his laptop, there would be an additional monthly cost to improve the remote access for updating the sign.
Reports Requiring Action
a)
Mark Segsworth, Public Works Manager, re: Outdated Invoices Council was supportive of the recommendation to allocate the outdated
Committee of the Whole May 24, 2016 invoices against the 2016 and 2017 budgets. b)
Wayne Orr, Chief Administrative Officer, re: Organizational Review Recommendations Wayne Orr reviewed his report and recommendations with Council. While there was no direction for any changes beyond 2016, the general consensus of Council was to look at moving forward with what the CAO has proposed for 2016 with respect to the hiring of a Development Services Manager and realigning some of the reporting structure. Council also indicated that it wished to pursue assuming authority for subdivisions and condominium approvals over the long term. from the County. There are expectations of resolving planning issues at the upcoming meeting with the County CAO and Warden.
Reports for Information
a)
Louise Fragnito, Treasurer, re: Sole Source Vendor/Vendor of Record Councillor Revill asked that the listing be sorted based on the services provided i.e. contractor/ consultant/engineering etc. He felt there may be some efficiencies to be found by doing so.
Rise & Report
a)
Cataraqui Region Conservation Authority The next meeting is tomorrow, nothing new to report.
b)
Rideau Valley Conservation Authority Auditors report has been received with recommendations about having greater reserves.
c)
Quinte Region Conservation Authority No report.
d)
Portland Heritage The summer student is working on promotional and educational information for the museum and the entire township.
Information Items
a)
Alan K. Cohen, Soloway, Wright LLP, re: Johnston Point - Notice of Motion Species at Risk (previously circulated by email to Council)
b)
Deputy Mayor Sutherland, re: Johnston Point and MNRF
c)
Battersea Loughborough Lake Assoc Board of Directors, re: Development Activity -Johnston Point
d)
Shelley Nemeth, Coordinator, OPP Awards & Recognition Unit, re:
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Committee of the Whole May 24, 2016 Commissioner’s Commendation for Assist e)
Sophie Kiwala, MPP, Kingston and the Islands, re: Sunbury Road Emergency Detour Route
f)
Municipality of Brooke Alvinston, re: Support for Community Vibrancy resolution
g)
Town of Lakeshore, re: Support for Large Renewable Procurement Initiatives
h)
Algonquin & Lakeshore Catholic District School Board, re: Notice of Policy Review & Public Meeting
i)
OGRA Heads Up Alert, re: Call for Province to review funding allocation formula Council requested that their support for this review be forwarded to local MPP’s.
Notice of Motions
a)
Deputy Mayor Sutherland served notice of motion requesting that the township purchase 1500 copies of a brochure on “preserving lake qualities” that has been published by the Tay Valley and Mississippi Conservation Authorities.
Announcements
a)
Councillor Schjerning inquired about the hydro seeding at “The Point”. There has been very limited growth due to unseasonable colder temperatures and a lack of rain. The impact of pedestrian traffic over the past long weekend is also a concern. Mark Segsworth commented that the pump for the football field is being relocated next to the electrical building and he may request that the Fire Department assist with watering in the meantime as the “grand re-opening” is scheduled for early June.
b)
Councillor Sleeth questioned the status of a water quantity concern from a resident adjacent to a recent severance application. Mayor Vandewal reported that while this is unfortunate, any property owner can drill a well on their property without any permits required. In this particular case, the Ministry of the Environment requested the applicant to conduct draw down tests on other wells in the area. He indicated that he had called the resident prior to the meeting for an update but was unable to speak with her.
c)
Mayor Vandewal reminded Council of the Long Service Award luncheon for staff on Thursday and that the offices would be closed from noon until 1:30 pm.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Adjournment
a)
The meeting adjourned at 8:55 p.m.
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