Committee of the Whole - 24 Oct 2017 - Agenda

Published October 24, 2017

Word Count 13015 words

Reading Time 62 min read

Body: Committee of the Whole Type: Agenda Meeting: Committee of the Whole Date: October 24, 2017 Collection: Council Agendas Municipality: South Frontenac

[View Document (PDF)](/docs/south-frontenac/Agendas/Committee of the Whole/2017/Committee of the Whole - 24 Oct 2017 - Agenda.pdf)

Document Text

TOWNSHIP OF SOUTH FRONTENAC COMMITTEE OF THE WHOLE MEETING AGENDA

TIME: DATE: PLACE:

6:00 PM, Tuesday, October 24, 2017 Council Chambers.

Call to Order

Declaration of pecuniary interest and the general nature thereof

Scheduled Closed Session

(a)

Potential Litigation

(b)

Matters about an identifiable individual

***Recess - reconvene at 7:00 p.m. for Open Session

Delegations - n/a

Reports Requiring Action

(a)

Mark Segsworth, Public Works Manager, re: 2018 Capital Budget

3 - 11

(b)

Mark Segsworth, Public Works Manager, re: 2017 PW Capital Variances

12 - 13

(c)

Louise Fragnito, Treasurer, re: Tax Relief Application for Sickness or Extreme Poverty

(d)

Lindsay Mills, Planner, re: Request from Hollinsworth

15 - 18

(e)

Wayne Orr, Chief Administrative Officer, re: Changes to Procedural By-law

19 - 23

(f)

Wayne Orr, Chief Administrative Officer, re: Seniors Housing

24 - 25

(g)

Wayne Orr, Chief Administrative Officer, re: Arena Floor Replacement

26 - 33

(h)

Wayne Orr, Chief Administrative Officer, re: Dog Parks

34 - 35

Reports for Information

(a)

3rd Quarter Building Activity Report for 2017

(b)

Summer Program Report

(c)

Trail Committee Member Report - October 2017

36 37 - 41 42

Page 2 of 49

Rise & Report

(a)

County Council

(b)

Arena Board

(c)

Police Services Board

Information Items

(a)

Certificate of Recognition from Harrowsmith S & A for support on Canada Day

(b)

Mitzi Hunter, Minister of Education, re: Plan to Strengthen Rural and Northern Education

44 - 45

(c)

County of Frontenac re: Support for resolution Ontario’s Gas Tax Program and Rural Communities

46 - 47

(d)

County of Frontenac, re: Support for Resolution Definition for Rural and Northern Communities Infrastructure Fund

48 - 49

Notice of Motions

Announcements

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Adjournment

Page 3 of 49

REPORT TO COUNCIL Treasury Department

AGENDA DATE:

October 24th, 2017

SUBJECT 2018 Draft Capital Budget

RECOMMENDATION OPEN

BACKGROUND Attached is the draft capital budget document. This version provides details on Transportation, Solid Waste, Water and Facilities. The Public Works Manager will be presenting the details of this report. The items presented are in line with the target capital budget within the 10 year long range financial plan previously presented with amendments to maintain a minimum $10 million reserve balance as well as a 2.0% tax payer impact. The revised long range financial plan and its amendments will be presented separately at a later date. The draft capital budget represents the initial listing received from all department heads incorporating input from committees and Council. Further some items are driven from replacement schedules which have defined reserves funding them. This includes the Roads equipment reserve. The format of the Capital budget has changed slightly to provide further information on multi-year projects. The first two columns after the description will provide the years over which the project is anticipated to take place as well as the overall estimated project cost. Further any items that were previously approved in prior year budgets and are still on-going have been separated under a separate carryover items listing. This listing follows the Policy and Procedures for the operating and capital budgets where if a project has seen little to no progress in 2 years and there is no anticipation of action moving forward, it is removed from the carryover listing and must be requested as a new budget item in the current year. Council is asked to provide direction at this time on whether any of the detailed capital items should be removed or changed at this stage.

ATTACHMENTS 2018 Draft Capital Budget with linear details and carryover items Submitted/approved by: Louise Fragnito

Prepared by: Louise Fragnito

Our strength is our community.

Page 4 of 49

2018 CAPITAL BUDGET

TRANSPORTATION DEPARTMENT New Projects Transportation Master Plan Pro Fuel Hardware/Software Upgrade -Keeley 1/2 Ton Truck - replace F50 (2011) Mechanic’s Truck F25 ( 1994) Tandem Truck - replace F27 (2002) Water Tank (replace 23903-2011) Perkins Dump Box - New - to use for Parks 3/4 Ton Truck - replace F52 (2011) LED Streetlights - 3 New

Linear Asset Construction-Villages/Local Roads/Arterial Roads (separate Listing)

Total SYDENHAM WATER Water Hauling Station Water Meter Replacement Total ENVIRONMENTAL SERVICES Sanitation-Disposal Loughborough Site - Finish partial capping Ph 1 Salem Site - Environmental Study Crow Lake Site - Background Well

PROJECT

TOTAL

2018 BUDGETED

YEAR(S)

PROJECT

EXPENDITURE

2018 2018 2018 2018 2018 2018 2018 2018 2018

2018

Burridge - Stn 2 - Repair Rear Metal Roof (BCA) Hartington - Stn 4 - Rear Exit Handrail (BCA) Hartington - Stn 4 - Remove Portable Training Room Hartington - Stn 4 - Replace Tanks and Fuel Lines Perth Rd - Stn 6-New Firehall (2018-siteworks) Burnt Hills - Stn 9 - Soffit & Facia Upgrades Total TOTALS

BCA= reference to BCA is recommendations from the Building Condition assessment

50,000 8,000 40,000 175,000 250,000 30,000 30,000 65,000 40,000

TAX LEVY

RESERVES

OTHER

50,000

Dev Charges

40,000 100,000 250,000

Rolling - Roads Rolling - Roads Rolling - Roads

65,000

Rolling - Roads Dev Chgs 300,000 FGT 300,000 City 281,786 re:2016/17 OCIF 317,243 County FGT 489,940

8,000 75,000 30,000 30,000 40,000

5,775,000

4,086,031

881,786

807,183

6,463,000

4,269,031

1,386,786

807,183

80,000 100,000 180,000

80,000 50,000 130,000

250,000 11,000 8,000

11,000 8,000

269,000 449,000

269,000 399,000

19,000 19,000

2018-2020 2018 2018 2018

75,000 80,000 5,000 10,000

25,000 80,000 5,000 10,000

5,000 10,000

2018

6,000

2018

5,000

2018 2018

2018 2018/2019

2018 2018 2018

Sub-total Total TOWNSHIP FACILITIES MANAGEMENT New Projects Energy Retrofits OPP Station - Generator Town Hall - Council Chamber lighting Town Hall - Server Room Air Conditioning Town Hall - Front Door Replacement (Accessibility) Verona Medical Centre - Main entrance step repairs (BCA)

50,000 8,000 40,000 175,000 250,000 30,000 30,000 65,000 40,000

PROPOSED FINANCING

Water Water 0

250,000

250,000 380,000

Landfill Closure

0 0

25,000 80,000

Federal Gas Tax Policing

5,000

Facilities

10,000 5,000

Facilities Facilities

2018

10,000

Facilities

2018 2014-2018 2018

8,000 1,975,000 10,000 2,199,000

8,000 250,000 10,000 424,000

Facilities Facilities Facilities

21,000

8,000 250,000 10,000 403,000

9,111,000

7,286,000

4,309,031

2,169,786

807,183

Page 5 of 49 Year 2018 Linear Asset Construction Schedule

Westport Road Rutledge/Harrowsmith Road Desert Lake Causeway

Buck Bay Road to Garrett Road Harrowsmith Curb & Gutter to Rutledge Bridge Causeway

Project Year(s) 2018 2018 2018

Petworth Culvert Sydenham Dam Bridge Desert Lake Causeway Culverts

0.1km West of Wolf Swamp Road George Street Desert Lake Causeway

2018 2018 2016-2018

250,000 250,000 200,000

250,000 250,000 150,000

Various Roads

Hard Surface Preservation

2018

875,000

Bedford Road

Sydenham Dam to Alton Road

2017-2022

2,350,000

800,000

Amey Road Arena Boundary Road Bradshaw Road Davidson Road Lakefield Road Masonville Road

End to Campbell Road Frontenac Arena to Picaddilly Road Road 38 to Steele Road Latimer Road to Holmes Road End to 2km South of Holmes Craig Road to End

2018 2018 2018 2018 2018 2018

125,000 125,000 300,000 200,000 100,000 50,000

Carrying Place Road Deyos/Bunker Hill Roads

End Easterly 2 km Desert Lake Road to Westport Road

2018/19 2018-2021

700,000 1,150,000

350,000 350,000

8,525,000

5,775,000

New Projects

Total

Total Project 950,000 800,000 100,000

2018 Budget 950,000 800,000 100,000

Page 6 of 49 2018 CAPITAL BUDGET - Carryover items

BUDGETED EXPENDITURE TAX LEVY

PROPOSED FINANCING OTHER RESERVES

TRANSPORTATION DEPARTMENT

Radio Communication (Fire and PW)

300,000

Working Funds

Picadilly Patrol Yard Decommissioning Keeley Patrol yard - Generator replacement (tendered)

10,000 60,000

Keeley Patrol yard - Front power gate (tendered)

35,000

Vertical - Facilities Vertical - Facilities Res Vertical - Facilities (10k from 2016) Vertical - Facilities Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital)

Keeley Admin - Finalize renovations

35,000

Harrowsmith Phase 2

500,000

Bedford Road

500,000

Capacity

199,000

Harrowsmith Phase I

205,156

Green Bay Bridge

590,000

2,434,156

Total

2,434,156

20,000

25,000

SYDENHAM WATER Water Tower

20,000

Total

20,000

ENVIRONMENTAL SERVICES Establish Transfer Station

25,000

Total

25,000

TOWNSHIP FACILITIES MANAGEMENT Facilty Signage New Hall - Perth Road-Station 6

17,786 300,000

8,000

Bradshaw- Station 1 paving - per study

Paving - Station 7

Total TOTALS - Carryovers

20,000

Water Reserve 0

Landfill Closure

25,000

10,000

Vertical - Facilities Res Vert-Fac 300,000 Fiscal-Working Funds (unspent Capital) Vertical - Facilities

10,000

335,786

2,814,942

2017 CAPITAL BUDGET - Removed items Bedford Patrol yard - Fire Seperation

5,000

Box Paver for Tandem

6,000

Bulldozer - replace FT-92 and BT-92 Total +

120,000 131,000

To be coordinated with 2018 Paving Tender

5,000

Vertical - Facilities Res

120,000

Rolling - Capital - Roads

6,000 6,000

125,000

Page 7 of 49

Updated Proposed Multi-Year Plan-Draft3 September.6.2017

Capital Budget YEAR 1 - 2018 Arterial Roads

SECTION NUMBER Various Various 53415/56060 53185

SECTION DESCRIPTION Buck Bay Road to New Road New Road to Garrett Road Harrowsmith Curb & Gutter to Rutledge Bridge Causeway

STRUCTURE NUMBER Str. #35 Str. #8

SECTION DESCRIPTION 0.1km West of Wolf Swamp Road George Street Desert Lake Causeway

SECTION NUMBER TBD

SECTION DESCRIPTION TBD

ROAD NAME

SECTION NUMBER

SECTION DESCRIPTION

RECOMMENDED CONSTRUCTION Rehabilitation Rehabilitation SAMI and Overlay Rehabilitation SUB-TOTAL RECOMMENDED CONSTRUCTION Replace Replace Barrier, Sidewalk, Surface Replace SUB-TOTAL RECOMMENDED CONSTRUCTION Hard Surface Preservation SUB-TOTAL RECOMMENDED CONSTRUCTION

Bedford Road

51000

Sydenham Dam to Alton Road

Rehabilitation

ROAD NAME Westport Road Westport Road Rutledge/Harrowsmith Road Desert Lake Causeway

Bridges

BRIDGE NAME Petworth Culvert Sydenham Dam Bridge Desert Lake Causeway Culverts

Preservation

ROAD NAME Various Roads

Village

Local Roads

Local Upgrades

ROAD NAME

SECTION NUMBER

SECTION DESCRIPTION

Amey Road Arena Boundary Road Bradshaw Road Davidson Road Lakefield Drive Masonville Road

40075 40180 40615 & 40630 41695 43585 44185

End to Campbell Road Frontenac Arena to Piccadilly Road Road 38 to Steele Road Latimer Road to Holmes Road End to 2km South of Holmes Craig Road to End

SECTION NUMBER 41875 & 41890 41875 & 41890

SECTION DESCRIPTION End to Fire Hall Desert Lake Road to Westport Road

ROAD NAME Carrying Place Road Deyos and Bunker Hill Roads

ESTIMATED COST $250,000.00 $250,000.00 $150,000.00 $650,000.00 ESTIMATED COST $875,000.00 $875,000.00 ESTIMATED COST $800,000.00

SUB-TOTAL RECOMMENDED CONSTRUCTION Rehabilitation Rehabilitation SAMI and Double Surface Treatment Rehabilitation Rehabilitation Rehabilitation SUB-TOTAL RECOMMENDED CONSTRUCTION Major Rural Upgrade Major Rural Upgrade SUB-TOTAL

TOTAL

S:\Public Works\Multi-Year Construction\2017_Multi-Year Plan\Updated Proposed Multi-Year Plan-Draft3 September.6.2017

REVISED ESTIMATED COST $650,000.00 $300,000.00 $800,000.00 $100,000.00 $1,850,000.00

$800,000.00 ESTIMATED COST $125,000.00 $125,000.00 $300,000.00 $200,000.00 $100,000.00 $50,000.00 $900,000.00 ESTIMATED COST $350,000.00 $350,000.00 $700,000.00

$5,775,000.00

Page 8 of 49

Updated Proposed Multi-Year Plan-Draft3 September.6.2017

Capital Budget YEAR 2 - 2019 Arterial Roads

ROAD NAME Arterial Reserve Contribution Battersea Road Sunbury Road

Bridges

BRIDGE NAME Buck Bay Road Bridge Bunker Hill Bridge North Shore Culvert Bridge Replacement Study/Design

Preservation

Various Roads

Local Roads

Sunbury Village Section Battersea Road easterly 3.4 Km

Rehabilitation Rehabilitation

SECTION DESCRIPTION 0.2km North of Westport Road 0.2km South of Westport Road 0.2km East of Hewlett Packard Road

ROAD NAME

SECTION DESCRIPTION

Walker Street Verona

Verona Street to 38

ROAD NAME Kerr Road Petworth Road Round Lake Road Scanlan Road

Local Upgrades

RECOMMENDED CONSTRUCTION

SECTION DESCRIPTION TBD

ROAD NAME

Village

SECTION DESCRIPTION

ROAD NAME Carrying Place Road

SECTION DESCRIPTION Petworth Road to End Kerr Road to 38 Latimer Road to Lower Round Lake Road End to Murvale Road SECTION DESCRIPTION End to Fire Hall

SUB-TOTAL RECOMMENDED CONSTRUCTION Replace Replace Replace Engineering SUB-TOTAL RECOMMENDED CONSTRUCTION Hard Surface Preservation SUB-TOTAL RECOMMENDED CONSTRUCTION Rehabilitation

Rehabilitation Rehabilitation Rehabilitation Rehabilitation SUB-TOTAL RECOMMENDED CONSTRUCTION Major Rural Upgrade SUB-TOTAL

TOTAL

$75,000.00

S:\Public Works\Multi-Year Construction\2017_Multi-Year Plan\Updated Proposed Multi-Year Plan-Draft3 September.6.2017

ESTIMATED COST $300,000.00 $300,000.00 $300,000.00 $50,000.00 $950,000.00 ESTIMATED COST $900,000.00 $900,000.00 ESTIMATED COST $100,000.00

SUB-TOTAL RECOMMENDED CONSTRUCTION

Cumulative Arterial Reserve

REVISED ESTIMATED COST $75,000.00 $850,000.00 $1,050,000.00 $1,975,000.00

$100,000.00 ESTIMATED COST $50,000.00 $600,000.00 $900,000.00 $250,000.00 $1,800,000.00 ESTIMATED COST $350,000.00 $350,000.00

$6,075,000.00

Page 9 of 49

Updated Proposed Multi-Year Plan-Draft3 September.6.2017

Capital Budget YEAR 3 - 2020 Arterial Roads

ROAD NAME Arterial Reserve Contribution Battersea Road Bellrock Road

Bridges

BRIDGE NAME Bedford Mills Fish Creek Bridge Hinchenbrooke Road Culvert Bridge Replacement Study/Design

Preservation

Local Upgrades

Burnt Hills Road Northerly 4.5km 0.6km East of Cross Road to Road 38

Rehabilitation Rehabilitation

SECTION DESCRIPTION Bedford Mills Road 0.2km North of Buck Bay Road 0.4km North of Desert Lake Road

SECTION DESCRIPTION

ROAD NAME

Local Roads

RECOMMENDED CONSTRUCTION

SECTION DESCRIPTION TBD

ROAD NAME Various Roads

Village

SECTION DESCRIPTION

Hinchinbrooke Road Lower Round Lake Road Murvale Road

SECTION DESCRIPTION Moore Farm to Desert Lake Round Lake Road to End Forest Road to Amey Road

Vanluven Road

Holleford Road to Loughborough Portland Boundary

ROAD NAME

SECTION DESCRIPTION Desert Lake Rd to James Wilson Rd

ROAD NAME Deyos Road

SUB-TOTAL RECOMMENDED CONSTRUCTION Repair/Replace Replace Replace Engineering SUB-TOTAL RECOMMENDED CONSTRUCTION Hard Surface Preservation SUB-TOTAL RECOMMENDED CONSTRUCTION SUB-TOTAL RECOMMENDED CONSTRUCTION

REVISED ESTIMATED COST $75,000.00 $1,000,000.00 $500,000.00 $1,575,000.00 ESTIMATED COST $300,000.00 $500,000.00 $200,000.00 $50,000.00 $1,050,000.00 ESTIMATED COST $1,000,000.00 $1,000,000.00 ESTIMATED COST

ESTIMATED COST

Rehabilitation Rehabilitation Rehabilitation

$750,000.00 $600,000.00 $600,000.00

Rehabilitation

$400,000.00 $2,350,000.00

SUB-TOTAL RECOMMENDED CONSTRUCTION Major Rural Upgrade

ESTIMATED COST $400,000.00

SUB-TOTAL

TOTAL

Cumulative Arterial Reserve

$150,000.00

S:\Public Works\Multi-Year Construction\2017_Multi-Year Plan\Updated Proposed Multi-Year Plan-Draft3 September.6.2017

$400,000.00

$6,375,000.00

Page 10 of 49

Updated Proposed Multi-Year Plan-Draft3 September.6.2017

Capital Budget YEAR 4 - 2021 Arterial Roads

ROAD NAME Arterial Reserve Contribution Desert Lake Road Westport Road Yarker Road

Bridges

BRIDGE NAME Railton Road Bridge Bridge Replacement Study/Design

Preservation

ROAD NAME Various Roads

Village

ROAD NAME

Local Roads

ROAD NAME Florida Road Henderson Road Holmes Road Keeley Road Loughborough Portland Boundary Round Lake Road

Local Upgrades

ROAD NAME Bunker Hill Road

SECTION DESCRIPTION

RECOMMENDED CONSTRUCTION

Road 38 to High Falls Road Wolfe Lake to Twp Boundary Wilton Road to 38

Rehabilitation Rehabilitation Rehabilitation

SECTION DESCRIPTION 0.8km West of Sydenham Road

SECTION DESCRIPTION TBD SECTION DESCRIPTION SECTION DESCRIPTION Twp Boundary to Henderson Road Wilton Road to Yarker Road Silverwood Drive to Davidson Road 0.3Km East of Sydenham Road Easterly Rutledge Road to Vanluven Road Lower Round Lake Road to Battersea Road SECTION DESCRIPTION James Wilson Rd to Westport Road

SUB-TOTAL RECOMMENDED CONSTRUCTION Replace Engineering SUB-TOTAL RECOMMENDED CONSTRUCTION Hard Surface Preservation SUB-TOTAL RECOMMENDED CONSTRUCTION SUB-TOTAL RECOMMENDED CONSTRUCTION Rehabilitation Rehabilitation Rehabilitation Rehabilitation Rehabilitation Rehabilitation SUB-TOTAL RECOMMENDED CONSTRUCTION Major Rural Upgrade

REVISED ESTIMATED COST $400,000.00 $800,000.00 $750,000.00 $900,000.00 $2,850,000.00 ESTIMATED COST $750,000.00 $50,000.00 $800,000.00 ESTIMATED COST $900,000.00 $900,000.00 ESTIMATED COST

ESTIMATED COST $250,000.00 $250,000.00 $150,000.00 $200,000.00 $600,000.00 $300,000.00 $1,750,000.00 ESTIMATED COST $400,000.00

SUB-TOTAL

TOTAL

Cumulative Arterial Reserve

$550,000.00

S:\Public Works\Multi-Year Construction\2017_Multi-Year Plan\Updated Proposed Multi-Year Plan-Draft3 September.6.2017

$400,000.00

$6,700,000.00

Page 11 of 49

Updated Proposed Multi-Year Plan-Draft3 September.6.2017

Capital Budget YEAR 5 - 2022 Arterial Roads

ROAD NAME Arterial Reserve Contribution Bedford Road

Bridges

BRIDGE NAME Hinchinbrooke Road South Culvert Long Swamp Bridge

Preservation

ROAD NAME Various Roads

Village

ROAD NAME Centennial Park Road Perth Road

Local Roads

ROAD NAME Bracken Road Holleford Road Latimer Road New Morin Road Salmon Lake Road

Local Upgrades

ROAD NAME

SECTION DESCRIPTION

RECOMMENDED CONSTRUCTION

Alton Road to Ski Hill

Rehabilitation

SECTION DESCRIPTION 2.6km South of Desert Lake Road 1.1km South of Bellrock Road SECTION DESCRIPTION TBD SECTION DESCRIPTION Notre Dame Street to 38 Inverary Urban Section SECTION DESCRIPTION Yarker Road to McLean Road Davidson Road to Inverary Bedford Road to Frontenac Park SECTION DESCRIPTION

SUB-TOTAL RECOMMENDED CONSTRUCTION Replace Replace SUB-TOTAL RECOMMENDED CONSTRUCTION Hard Surface Preservation SUB-TOTAL RECOMMENDED CONSTRUCTION Rehabilitation Rehabilitation SUB-TOTAL RECOMMENDED CONSTRUCTION Rehabilitation Rehabilitation Rehabilitation Rehabilitation Rehabilitation SUB-TOTAL RECOMMENDED CONSTRUCTION

REVISED ESTIMATED COST $550,000.00 $550,000.00 $1,100,000.00 ESTIMATED COST $300,000.00 $700,000.00 $1,000,000.00 ESTIMATED COST $1,200,000.00 $1,200,000.00 ESTIMATED COST $500,000.00 $1,500,000.00 $2,000,000.00 ESTIMATED COST $250,000.00 $300,000.00 $500,000.00 $275,000.00 $400,000.00 $1,725,000.00 ESTIMATED COST

SUB-TOTAL

TOTAL

Cumulative Arterial Reserve

$1,100,000.00

S:\Public Works\Multi-Year Construction\2017_Multi-Year Plan\Updated Proposed Multi-Year Plan-Draft3 September.6.2017

$7,025,000.00

Page 12 of 49

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: October 20, 2017 SUBJECT 2017 Public Works Capital Budget Variances.

RECOMMENDATION That Council receive the 2017 variance report for Public Works Capital projects, which identifies savings and overages for various capital projects and direct staff to fund the projected $200,831 overage from the $400,000 set aside for Capacity

BACKGROUND The Public Works department by far has the largest capital budget within the Township. The projects are complex and have many variables that are not always possible to anticipate at budget time. The Public Works Manager is responsible for alerting Council when projects stray out of budget in accordance with policy. The Public Services Committee was briefed on the initial calculations on October 20. The final version attached reflects the projected year end status. The Public Works Manger will address the details of this report and the attachment.

FINANCIAL and STAFFING CONSIDERATIONS As outlined.

ATTACHMENTS 2017 Capital Items - Project year end variances

Submitted/approved by: Wayne Orr, CAO

Our strength is our community.

Page 13 of 49

2017 PW Capital items - Projected year end variances As of 20/10/2017 Original

Year End estimate

Perth Road at Buck Lake Study Desert Lake Causeway Culverts Bridge Replacement Study Harrowsmith Intersection-Phase 1 Peters Road Bradshaw Road Subtotal – 2016 Carry Forward

19,675 15,000 10,000 511,156 43,035 31,539 630,405

20,000 15,000 13,000 306,000 95,000 0 449,000

Sunbury Road Stars Corner (Wilton & Yarker) Capacity Harrowsmith Phase 2 Devil Lake Culvert #9 Green Bay Bridge #28 Moreland Dixon Culvert #2 Bridge Replacement Study/Design Hard Surface Preservation Bedford Road Buck Bay Road Randy Clark Road York Road Bradshaw Road Deer Creek Subdivision Sydenham Point (Net) Subtotal - 2017

150,000 150,000 400,000 1,000,000 50,000 600,000 150,000 50,000 800,000 1,000,000 300,000 350,000 100,000 250,000 150,000

50,000 50,000 0 500,000 6,000 10,000 150,000 20,000 970,000 500,000 375,000 370,000 220,000 325,000 90,000 51,000 5,500,000 3,687,000

-100,000 -100,000 -400,000 Carryover to 2018 -500,000 Carryover to 2018 -44,000 -590,000 Carryover to 2018/19 0 -30,000 170,000 -500,000 Carryover to 2018 75,000 20,000 120,000 75,000 -60,000 51,000 -1,813,000

TOTAL

6,130,405 4,136,000

-1,994,325

2018 Carryovers Difference

Variance 325 0 3,000 -205,156 Carryover to 2018 51,965 -31,539 -181,405

2,195,156 200,831

Page 14 of 49

REPORT TO COUNCIL Treasury Department

October 24th, 2017

AGENDA DATE:

SUBJECT: Tax Relief Application for Sickness or Extreme Poverty RECOMMENDATION That Council direct staff to bring forward a by-law to delegate the authority under the Municipal Act, 2001 s.357 (1) (d.1) for a Tax Relief Application for Sickness or Extreme Poverty, to the Assessment Review Board of Ontario.

BACKGROUND Section 357(1)(1.d) of the Municipal Act, 2001 allows a municipality to, through Council authority, cancel, reduce or refund property taxes due to sickness or extreme poverty. These types of applications may require the applicant to disclose significant personal health and/or financial information. Currently staff is not equipped to evaluate this type of detailed information in a fair and consistent manner in order to provide appropriate recommendations to Council. The Assessment Review Board (ARB) has been handling these types of applications for many years. Over 850 applications have been received by the ARB since 2009. The ARB is an independent adjudicative tribunal whose primary function is to hear property assessment appeals; however, they are authorized and specially trained to hear Municipal Act appeals as well. It is also important to note that ultimately, if a tax relief request is handled internally, the process can still be appealed to the ARB afterwards. At the present time, we do not have any applications of this type pending. We have however received some inquiries over the last few years. On a daily basis, staff work closely with taxpayers to provide them with the various payment options that are available to them. However, there may occasionally be extenuating circumstances where the cancellation or reduction of taxes for one year could be an appropriate solution. Taxpayers would be required to submit to the Township an application by February 28th of the following year for which relief is sought. They would also be provided with an information sheet to help explain the process and the requirement of a hearing before the ARB. Once an application is received by the Township, it would be forwarded directly to the ARB. The ARB would contact the taxpayer to obtain the necessary documents as well as schedule a hearing, if necessary. The hearing would normally take place within the Township. Once the ARB makes a decision, they would forward it to the Township and the Township would process an adjustment to the taxpayer’s account. This decision is only for one tax year and a taxpayer would need to re-apply for any further years. In discussing with a number of municipalities how they managed these sensitive applications, several municipalities have adopted the direct delegation including municipalities such as Ottawa, Kawartha Lakes and Mississauga. The Corporate Services Committee was supportive of delegating these types of applications to the ARB. Submitted/approved by: Louise Fragnito

Prepared by: Louise Fragnito

Our strength is our community.

Page 15 of 49

REPORT TO COMMITTEE OF THE WHOLE PLANNING DEPARTMENT AGENDA DATE: October 24, 2017 REPORT DATE: October 19, 2017 SUBJECT: Proposed Land Purchase from Township: Hollinsworth

RECOMMENDATION: The recommendation is that the Committee receive the Planning report dated October 19, 2017 and consider a request by a property-owner to purchase Township=owned land in Part Lot 9, Concession XI, Portland District, Verona.

BACKGROUND: By letter dated October 19, 2017 property-owner Dana Hollinsworth has requested to know if the Township would sell him a portion of Township-owned parkland land that abuts his property. Attachment #1 is a copy of the letter and Attachment #2 indicates the subject land owned by Mr. Hollinsworth in black outline and the Township-owned land in re outline. As indicated on the attachment, the Township land comprises ten acres, 500 metres in length north to south, containing McMullen Park including the soccer pitch and the waterfront beach area. However, as Mr. Hollinsworth describes, the northern portion that abuts his property is mostly a very steep gully that was formed by excavation as a pit/quarry in the past. His request is to purchase 515 square metres (0.12 ac.) of the Township land (a relatively flat area) to accommodate his septic field that extends partially beyond his property boundary into the Township land. This is illustrated on Attachment #3. The Committee is asked to consider the request. If the sale is agreed to in principle the land must be valuated and it should be noted that, under the terms of the Planning Act, the monies received from the sale of any parkland must be put into the parkland reserve fund.

FINANCIAL and STAFFING CONSIDERATIONS The Township would receive funds from the sale of the land.

ATTACHMENTS Attachment #1 - is a letter from Mr. Hollinsworth. Attachment #2 - is a location map showing the subject land and the Townshipowned land. Attachment #3 - is an air photo showing the portion of land to be added. Approved by: Lindsay Mills attachments RoadClosingReportToCofWSelle

Prepared/Submitted by: Lindsay Mills

Page 16 of 49

Lindsay Mills

ATTACHMENT #1

From:

dana hollinsworth hollinsworthd@gmail.com

Sent:

October-19-17 10:46 AM

To: Cc:

Lindsay Mills cknight@vinerkennedy.com

Subject:

Septic bed encroachment

Good morning sir, we purchased our home at 6196 Lakeview Drive in Verona this spring. There was not a survey with it & It was brought to our attention recently by one of your staff members that our septic bed extends 30 feet onto the township property adjacent to ours. This property leads up to a very dangerous 40 foot.deep OPEN excavation pit/quarry that has since been abandoned without a Line Fence enclosing it in for our Public Health & Safety. This tract of land has been landscaped and grass seeded and for decades our former owners have keep it maintained. Other neighbours that have property adjacent have installed fences leading up to and enclosing it in for safety reasons. Would you please address the Council of the Township of South Frontenac and ask that the piece of township property surrounding the open pit be severed and attached to our property as the septic bed has remained there for over 30 years. We will continue to maintain it and also install a wooden fence along the opening to the pit to ensure our public safety and to keep pets from falling in. Yours truly, Dana Hollinsworth

Page 17 of 49

Page 18 of 49

‘[’

}

o rn m

m Q

l l

l s l

-011@4

5sivE

pffl:,-'

??lk,?

I J

r l

l@ 41 l

‘kb’

l r

t i s

I l l

:; -ol

) !l 1.

QPOSED ADDED4 !l

l k

‘4l

}

t r

ri k

/ k i

/ /

W l

}

/ / r

(’l/ 1

//! %’ /

/’%,.

‘%,.

I li

‘x

@y 1@

l j

k-. 1?

/ /

!a"l

’l

‘%,

‘%-

[

r r F

r r

r F

r r

l r

/ /

r r r

Meters

(

510 20 30 40

r r r.

? /’

/ / /

/ /

r r

Page 19 of 49

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: October 24, 2017 SUBJECT: Changes to Procedural Bylaw RECOMMENDATION That Council direct staff to bring forward a revised procedural bylaw for adoption by Council on December 5 and to serve public notice of pending changes to the procedural bylaw in accordance with Schedule 5 of Bylaw 2016-73. And provide direction on electronic participation.

BACKGROUND Council has been aware of pending changes to the Municipal Act through Bill 68 and updates to the procedural bylaw have been deferred pending the proclamation date. On October 2, the Province advised us that they have now established two proclamation dates for various sections and a third is still to be determined. Effective January 1, 2018 the following provisions will become effective: • • • • •

the new definition of a meeting the option to allow limited electronic participation by Councillors. the addition of four new Closed meeting provisions that Council may exercise, new limits on a member presiding over meetings in the absence of the head of council requirement to pass a resolution on how Council intends to address a closed meeting investigators report if one is received

Effective March 1, 2019 requirements come into effect requiring: • • • • •

a code of conduct, appointment of an integrity commissioner and the definition of their role new Conflict of Interest rules including written declarations and a public registry a new exemption allowing for pregnancy and parental leave of members of Council a required policy to define relationships between members of Council and officers/ employees of the municipality

On a date still to be determined changes will come into effect regarding tax sales and investments Further the legislated changes above, on October 10, 2017, following the Committee of the Whole discussions held on September 12, the Corporate Services Committee considered the input from staff and the varied opinions of Council and proposed the following as changes to the procedural bylaw regarding the meeting schedule for Council. •

•

Council Meetings would take place on the First and Third Tuesday of each month except for July and August where there would only be one meeting on the first Tuesday. There would be one COW meeting on the Second Tuesday of each month, except July and August, when there would be none.

Our strength is our community.

Page 20 of 49

REPORT TO COUNCIL CLERKS DEPARTMENT

•

• • •

•

• • •

•

Statutory public meetings under the Planning Act may be held at any of the three meetings with corresponding Bylaws brought forward to the next scheduled Council meeting. Public and Corporate delegations would be scheduled across the three meetings with the intent of staff balancing meeting agendas. In July and August the meeting agendas are fully combined. COW would be focused on overall budget and strategic planning matters, as well as matters that have been addressed through one of the four standing committees of Council (Public Services, Corporate Services, Development Services or South Frontenac Recreation) but need further input prior to vote. PSC, CSC and DSC will be formalized with reports and recommendations issued as part of the publicly available agenda package. Committee recommendations would come forward to either COW or directly to Council at the recommendation of the Committee. Councillors who are not members of the standing committee can attend as a member of the public to listen to committee discussions. Participation of non-committee Council members will be at the discretion of the committee chair. Attendance by non-committee members will not be compensated. Closed Session would still be scheduled at the start of the agenda with an appropriate amount of time allocated; generally one hour Meeting times would remain at 7:00pm (with Closed Session starting at 6:00 if needed) The two scheduled meetings per month would be considered Council meetings and would be compensated as part of the annual honorarium. Standing committee meetings and COW meetings would be billed by Councillors. New schedule to be adopted effective January 2018

Other housekeeping changes to be included that have been raised since the last formal revision include: • • • •

Including a provision for a “closed session if required” on every special council meeting agenda Eliminating the confusion on when a Councillor may serve notice of motion Clarity that “corporate delegations” are not restricted to the 10 minute time limit. Updates to the closed meeting provisions as it pertains to MFIPPA and Ombudsman investigations as changed in legislation in 2016

Given the relatively tight timeline before year end, the required 4 weeks public notice can be provided with an indication of the extent of the changes. At the COW meeting set for Nov 14 a comprehensive revision of the Procedural bylaw will be tabled, with the intent that public comment would be heard at the COW meeting on Nov 28 and passage possibly as early as December 5. Council is asked to provide input now as to the option for electronic participation in meetings. Based on recent staff training on the matter there are many potential challenges with permitting this. It is worth noting that Toronto has had this option for several years and has declined to implement electronic participation. Questions to consider include: • • •

Is democracy best served by being present Is this option meant to only allow a Councillor to advocate and speak to an issue or can a member vote? If voting then all votes need to be recorded. Do we invest in technology beyond teleconferencing Our strength is our community.

Page 21 of 49

REPORT TO COUNCIL CLERKS DEPARTMENT

• • •

• •

A member cannot participate electronically in Closed session A quorum still needs to be physically present If we consider them to be present for the meeting when they call in and Council decides they can’t vote, then according to the Act when they don’t vote it is a vote against the issue. Only those present can vote What processes do we put in place for loss of connection Doesn’t apply to Mayor and Deputy Mayor as they have to be present to chair the meeting.

FINANCIAL and STAFFING CONSIDERATIONS To be determined

ATTACHMENTS •

Letter from Minster Mauro

Submitted/approved by:

Prepared by:

Wayne Orr, CAO

Our strength is our community.

Page 22 of 49 Ministry of Municipal Affairs

Ministère des Affaires municipales

Office of the Minister

Bureau du ministre

777 Bay Street, 17th Floor Toronto ON M5G 2E5 Tel.: 416 585-7000 Fax: 416 585-6470

777, rue Bay, 17e étage Toronto ON M5G 2E5 Tél. : 416 585-7000 Téléc. : 416 585-6470

17- 74895

Dear Head of Council, I am pleased to announce that proclamation dates for sections of Bill 68 – the Modernizing Ontario’s Municipal Legislation Act, 2017 (MOMLA) were confirmed. As you know, the changes made through MOMLA will come into force in phases. While some sections of MOMLA came into force on Royal Assent, many of the sections will come into force on dates to be proclaimed. A phased approach to proclamation has been finalised, which would bring certain amendments into force on January 1, 2018 and March 1, 2019, respectively. I have received a number of comments regarding the in-force timing for MOMLA provisions. The approved proclamation dates respond to these comments and recognize areas where municipalities have expressed a need for more time to prepare. The changes made through MOMLA coming into force on January 1, 2018, include provisions respecting small business programs, open meetings, and other provisions. The second proclamation date is March 1, 2019, and will bring into force changes to the municipal accountability and transparency framework that include provisions respecting codes of conduct, integrity commissioners, conflict of interest, mandatory policies and other provisions. There are a number of changes provided under MOMLA that have not yet been proclaimed. These include provisions respecting prudent investment and certain tax sale provisions. Decisions on the proclamation dates for these provisions will be communicated at a later date. For more information about the proclamation of certain MOMLA provisions, please refer to the legislation on E-laws (https://www.ontario.ca/laws) or the online Orders in Council Database (https://www.ontario.ca/search/orders-in-council). If you have any questions about the in-force dates of MOMLA provisions you may also contact your regional Municipal Services Office. To find your Municipal Services Office, visit our website at www.ontario.ca/mma.

Page 23 of 49 Thank you for your help ensuring that our communities remain vibrant, strong, and have the tools they need to address their changing needs. Please accept my best wishes. Sincerely,

Bill Mauro Minister

Page 24 of 49

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: October 24, 2017 SUBJECT: Seniors Housing next steps. RECOMMENDATION For direction.

BACKGROUND Council was provided an update on seniors housing in September with a commitment of a further staff report in October. At the time two major events had taken place which had significant impact on the direction of seniors housing in South Frontenac. •

•

Southern Frontenac Community Services confirmed that they had “voted to abandon the idea of participating in establishing Seniors Housing at this time on the Grace Center property” and Concurrently the City of Kingston had contacted the Township to indicate that they have received another round of funding and that our project could be a suitable option. The project would need final approvals by December 2018 and a shovel in the ground by March 2019.

To move this project forward Council will need to make some decisions. With a municipal election in 2018 this creates a tight time frame to move forward. The original model that was developed was based on 12 units, six funded with affordable rents and six not funded with market rents. A high level version of the original plan is presented below as well as a revised plan based on known changes. ORIGINAL COSTS Construction costs Land purchase (estimate?) SUB TOTAL CONTRIBUTIONS Fee waivers County funds City funds Other equity (Township?) Land equity HST rebate SUB TOTAL Mortgage

2,922,636 0

REVISED 2,922,636 100,000

2,922,636 103,889 350,000 900,000 350,000

3,022,636 103,889 337,500 853,290 409,210 100,000 218,350

218,350 1,922,239 1,000,397

2,022,239 1,000,397

The first two questions that Council needs to grapple with are: • • •

Does the Township wish to be involved in the provision of affordable seniors housing? Does Council wish to be involved in market driven seniors housing? Is Council prepared to invest a minimum of $613,099 (land, fee waivers and other equity) for the provision of 6 affordable housing units? Council is advised that land costs have not been assessed nor have consultant’s fees.

Our strength is our community.

Page 25 of 49

REPORT TO COUNCIL CLERKS DEPARTMENT

If Council is prepared to commit to the project, then staff recommend that the consultants be reengaged to update the model, and work with staff to bring the project forward to the Service Manager. Fundamental to this project succeeding is finding suitable land for a project of this size. The City has recently reached out to find out Council direction on this project as they need to take reports to their Council to allocated funds.

FINANCIAL and STAFFING CONSIDERATIONS As outlined. Neither the long range financial plan nor the 2018 capital budget contemplate these expenditures.

ATTACHMENTS

Submitted/approved by: Wayne Orr, CAO

Our strength is our community.

Page 26 of 49

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: October 17, 2017 SUBJECT Arena Floor Reserve.

RECOMMENDATION That Council direct staff to allocate $590,000 from the Vertical Reserve for the purpose of funding the Township 59% share of the potential cost of replacing the arena floor.

BACKGROUND At the October 18, 2017 Arena Board meeting, the following motion was approved. Moved By: Brent Cameron

Seconded By: Norm Roberts

“That the Board support the staff report from our Arena Manager confirming the request to fund an Arena Floor replacement reserve. Carried” The Frontenac Arena is owned and operated by a joint board of South and Central Frontenac Townships. South Frontenac is responsible for 59% of the Board’s levy while Central Frontenac covers 41%. In 2016 Council received an initial report advising of the potential need for reserves to replace the 40 year old ice surface floor. South Frontenac took no action on this request while Central began to set aside reserves. The Arena committed to doing a more in-depth review in 2017. The Board has received a detailed report (see attached) on the status of the arena floor and is requesting the two respective Councils to set funds aside for the potential replacement of the ice surface floor in 2021. South Frontenac staff recommend that the full share be allocated during the 2018 budget process, but not released to the Arena until such time that the project is fully tendered and approved (anticipated in 2021). By allocating the funds now, South Frontenac will commit the funding and prevent the use of the funds from being directed to other local priorities. Alternatively Council could choose to raise these funds from taxation over the next four years at the rate of $147,500 per year. The option to fund a portion from reserves and a smaller amount from taxation is also at the discretion of Council.

FINANCIAL and STAFFING CONSIDERATIONS As outlined.

ATTACHMENTS 2017 Arena Report

Submitted/approved by: Wayne Orr, CAO

Our strength is our community.

Page 27 of 49

STAFF REPORT Frontenac Community Arena Prepared for Council: Agenda Date:

October 20, 2017

SUBJECT: Arena Floor Replacement-Reserve Funds RECOMMENDATION: That the Townships of Central and South Frontenac set aside funds for the replacement of the Frontenac Community Arena (FCA) Floor with an estimated cost between $700,000 and $1,000,000 and that the replacement be scheduled to commence April of 2021 or earlier. BACKGROUND: In 1976, with the support of several Townships in Frontenac County, the North Frontenac Community Arena opened at Godfrey. Over the years, the Arena (now Frontenac Community Arena) has provided a place for young and old alike to gather and engage in sporting and recreational activities. Most notably, it has given young people in Central and South Frontenac Townships, and surrounding area, the chance to Dream Big. As identified throughout the 2016 Recreation and Leisure Survey, the FCA was listed as the 2nd most visited recreation and leisure facility in South Frontenac (1st Public Libraries). The Arena continues to grow in hours booked, programs and events offered. Our Facility The FCA is a single pad facility with seating for approximately 350 patrons. 6 dressing rooms with washroom / shower facilities. Served by a Pro Shop, Canteen, and a Community Room that may be rented for parties or other occasions. The grounds offer two soccer fields for events and used by local leagues in the summer. Groups and Community Home to many local children/youth and adult competitive and non-competitive groups Frontenac Flyers The Frontenac Boys Minor Hockey Association includes both house and select teams ranging from Tyke to Bantam levels. Frontenac Fury Frontenac Girls Hockey Association, the Fury hosts team that compete at the Atom, Pee Wee, Bantam, and Midget levels. Adult leagues The FCA is home to many Adult competitive and shinny hockey groups. Development Programs A place for children and youth hockey and figure skating development programs. Public Use The FCA is available for private bookings, public skating and hosts many annual Tournaments, Adult and Youth Ball Hockey leagues, Family Day Event, Soccer games and more. Frontenac Community Arena 4299 Arena Boundary Rd, Godfrey Ontario, K0H 1T0

613.374-2177 frontenac.arena@bellnet.ca www.frontenacarena.com

Page 28 of 49

STAFF REPORT Frontenac Community Arena As with many small Community Arenas built around the same time, the FCA has been faced with trying to maintain and replace out dated and inefficient equipment at a cost that is beyond what the Arena itself can support. Based on the results of 2010 Building condition report completed by Roney Engineering LTD and the 2015 Refrigeration System Maintenance and Replacement Assessment completed by CIMCO Refrigeration the Frontenac Arena established a 10 year Capital renewal plan to deal with the replacement of many crucial refrigeration and building components. At 41 years old, the Arena Floor is beyond its lifespan and needs to be replaced. Schedule replacement of the floor will ensure the long term future and longevity of the Frontenac Community Arena for the many local ice user groups and Community. It will also avoid the added costs of emergency replacement. The Arena Floor project is beyond the current reserve capacity of the Frontenac Arena and thus additional support is required. In September 2016, The Frontenac Arena Board passed the following motion. Motion of the September 28, 2016 Arena Board Meeting Moved By: Norm Roberts Seconded By: Sherry Whan That a letter be drafted to the Townships of Central and South Frontenac notifying same of pending capital costs associated with the replacement of the Arena Floor rated with a lifespan of 40 years- and with an estimated cost of $700,000, and that the Townships establish reserve funds for said work when it shall occur. Carried In October 2016, the letter attached to this report ‘SF Arena Reserve for Floor_2016 letter to Council’ was presented to South Frontenac Council. A similar request was sent to Central Frontenac Council via the Treasurer of Central Frontenac. Support for this motion was not given by South Frontenac Council at that time. In November 2016, the motion was supported by Central Frontenac Council and an initial contribution of $50,000 was set aside for this project. As identified in the correspondence, Arena Staff consulted with the Arenas Refrigeration Service Provider (CIMCO Refrigeration) to conduct an analysis of the arena floor to develop a better sense of the condition and the anticipated cost of replacement. As per the Arena Board meeting of January 18, 2017 staff presented the following information provided by CIMCO and Arena Managers observations: Why should you budget for a floor replacement after 40 years? • The plastic poly rink pipe in the concrete becomes more brittle and has a greater potential to leak as it ages

Frontenac Community Arena 4299 Arena Boundary Rd, Godfrey Ontario, K0H 1T0

613.374-2177 frontenac.arena@bellnet.ca www.frontenacarena.com

Page 29 of 49

STAFF REPORT Frontenac Community Arena • Repairing leaks at the header nipples will become more difficult. Repairing leaks may split the poly pipe causing larger leaks and will require pipe extensions and inserts • The risk of leaking brine/ Chromate into the ground which could lead to possible soil remediation and a larger expense when installing the new floor When do you know if it is time to replace your floor? • Large cracks in concrete that require filler during the shut-down period • Heaving floor (area’s on the floor surface that are higher than others causing uneven ice, making it harder to make ice and maintain the desired ice thickness during the season resulting in higher operating cost. • Slumping/sinking floor (this may result in cracks in the floor) Think of your house piping if you had hard water. • The internal pipe diameter gets smaller over the years due to brine deposits sticking to the pipe diameter. • Brine collects in sagging areas in the floor and builds up brine deposits. • Heat transfer is reduced due to the deposit build up. • As a result, the refrigeration equipment will run longer to satisfy the desired ice temperature. Arena Manager notes: Based on this information both Frontenac Arena Staff and the CIMCO Refrigeration Mechanic continue to monitor and look for signs of floor deterioration. This includes: • Signs of cracks, heaving, slumping and discoloration in pad • Softening of ice and major differences in ice thicknesses • Signs of brine leaking from mains/headers, drop in levels of brine holding tank and annual viscosity testing of brine. Currently there is some cracking and slumping in the floor at the far end of the arena pad. The cracks are filled annually during shutdown period. Note: In speaking to the previous Arena Manager of 38 years. The condition of the floor has remained unchanged for the past several years. In can also be noted that the 2016 Building Condition Assessment (BCA) completed by OHE Consultants did not make any specific comments to the condition of the arena floor. I did however indicate that replacement of the Dasher board system be anticipated over the timeframe of the report.

Frontenac Community Arena 4299 Arena Boundary Rd, Godfrey Ontario, K0H 1T0

613.374-2177 frontenac.arena@bellnet.ca www.frontenacarena.com

Page 30 of 49

STAFF REPORT Frontenac Community Arena UPDATE: Further investigation on project costs has revealed that a project of this complexity can present some unexpected costs. At the October 18, 2017 Arena Board meeting, the Arena Manager presented the additional information below on need and benefits to replacing the Arena floor, the risks in postponing and comparable Arena projects. As a result of this new information and the recommendation of the Arena Manager that this project be a ‘scheduled’ vs. and ‘unscheduled’ emergency replacement, the Arena Board passed the following motion. Moved By: Brent Cameron Seconded By: Norm Roberts That the Board support the staff report from our Arena Manager confirming the request to fund an Arena Floor replacement reserve. Carried Additional Information Although we are not seeing major signs of floor or pipe deterioration, the Arena Manager feels that is it imperative that this project is schedule in the next few year (2021) instead of being in the position of a non-scheduled emergency replacement. If we are faced with a non-scheduled emergency replacement during an operating season, the Arena would be forced to close with the following impacts: • Immediate impact on Arena teams, user groups and the Community • Significant loss in booking revenues, canteen sales and advertising income • Impact on Arena staff jobs • Increase cost in replacement and emergency request for funding The benefits of a scheduled floor replacement: • Investing in the long term future and longevity of the Arena • Decrease in operating and maintenance cost due to improved efficiency resulting in hydro savings and greenhouse gas savings (GHG) reduction. • Take advantage of potential grants • Reduced costs to Arena and Townships

Frontenac Community Arena 4299 Arena Boundary Rd, Godfrey Ontario, K0H 1T0

613.374-2177 frontenac.arena@bellnet.ca www.frontenacarena.com

Page 31 of 49

STAFF REPORT Frontenac Community Arena Comparable Arena Projects The following are details pertaining to Arena Flooring replacement projects that have occurred at comparable Arenas in 2017. Eganville & District Community Arena: Age of Arena Floor: 45-50 years Date of replacement: 2017 Approximate cost: $1,000,000 (initial estimate was $890,000). The Ontario 150 - Community Capital Program provided funding in the amount of $445,000 Scope of project: Replacement of Floor / Headers / boards / shielding glass / new brine pump / dispose of existing brine / and installation of 2 dehumidifiers. Note: An excerpt from the 2017 Fall Newsletter - The Township of Bonnechere Valley about this project is attached. ‘Articles about comparable Arena Projects’ Note: The following information was pulled from the 2013 Condition Audit Report of the Eganville & District Community Arena: ‘The concrete slab with ice service piping appears to be in fair condition with observed cracking but no major leaking observed. We were advised that no loss of coolant has been experienced. The operational life expectancy for an installation of this nature is 20 to 40 years depending on the quality of the original installation. However, through the years the service piping may become brittle. Based on the age of the floor in the Arena, the remaining service life is expected to be between three to five years. Estimated cost for floor: $400,000’ Morrisburg Arena: Age of Arena Floor: 40-45 years Date of replacement: 2017 Actual Cost: $795,000 (initial estimate was $630,000). The Ontario 150 - Community Capital Program provided funding in the amount of $315,000 Scope of project: Replacement of Floor / Headers / boards / shielding glass Note: Articles about the Morrisburg project is attached. ‘Articles about comparable Arena Projects’ Anticipated Frontenac Arena Project Scope: Age of Arena Floor: 41 years Date of replacement: 2021 (pending approval) Approximate cost: $700,000-$1,000,000 Scope of project: Replacement of Floor / Headers / boards / shielding glass The range in costs relate to the scope of the work and any additional environmental cleanup costs that are currently unknown as well as increase in costs of materials and labour. Note: The Frontenac Arena replaced the Dehumidifier in 2017 and are scheduled to replace the Brine Pump and Condenser in 2020. Frontenac Community Arena 4299 Arena Boundary Rd, Godfrey Ontario, K0H 1T0

613.374-2177 frontenac.arena@bellnet.ca www.frontenacarena.com

Page 32 of 49

STAFF REPORT Frontenac Community Arena Details on Equipment Identified to be replaced as part of this project: Floor: Approximately 8 kilometers of piping carrying brine through the concrete arena floor removes heat to cool the surface and maintaining an optimal temperature for ice. The floor also provides the crucial base for building ice. Brine Mains and Headers: The brine refrigerant must be distributed to the network of pipe located within the concrete floor. This is accomplished via a set of supply and return headers, which are normally located within an open trench covered by wood planks. Calcium Chloride brine acts very similar to a salt solution and over time will deteriorate the wall thickness of both the brine headers and supply/return main. In the event of a failure, it is very difficult to repair under pressure. Dasher Boards & Shielding/Glass: Dasherboards play a key role in the protection of participants, spectators and workers during sporting events, which have an object in play. The current boards have been in place for 25 years. They are in poor condition and require annual maintenance/repair. They will continue to pose and increased risk to participants if not replaced. Shielding/Glass are another element in providing protection to participants, spectators and workers while allowing for the viewing of on ice activities. Currently Tempered glass is used at the FCA. Tempered glass is prone to shattering due to high impact and will leave millions of small pieces that pose a risk to participants, spectators, staff and equipment. Tempered glass is also extremely heavy and poses a risk to staff during replacing. The Arena replaces on average 2 panes of glass each season. Note: The Dasher Boards and Shielding are more than often replaced at the same time as the Arena flooring. This is the optimal time as the metal frames secured to the concrete flooring are often deteriorated and must be replaced. The Arena Manager recommends replacing the tempered glass with Acrylic shields that are light, easily handled and shatterproof. This will create a safer environment for all. This suggested replacement is in accordance with the Ontario Recreation Facilities Association (ORFA) – ’Suggested Guidelines for Evaluating Dasherboards and Shielding’ and the Canadian Safety Council (CSA) ‘Guidelines for Spectator Safety in Indoor Arenas.’ Possible Funding Options and Project Timelines This project could be funded through a combination of the following sources: • Reserves (Arena and Township) • Grants • Naming Sponsors • Loans • Fundraising Frontenac Community Arena 4299 Arena Boundary Rd, Godfrey Ontario, K0H 1T0

613.374-2177 frontenac.arena@bellnet.ca www.frontenacarena.com

Page 33 of 49

STAFF REPORT Frontenac Community Arena Potential Project Timelines: • Secure funding in late 2020 • Tender project in January 2021 • Release PO in February 2021 • Projected project start date – April 1, 2021 • Projected project completion date - August 14, 2021

ATTACHEMENTS: • SF Arena Reserve for Floor_2016 letter to Council • Articles about comparable Arena Projects Submitted/approved by: Frontenac Arena Board of Directors

Frontenac Community Arena 4299 Arena Boundary Rd, Godfrey Ontario, K0H 1T0

Prepared by: Tim Laprade, Arena Manager

613.374-2177 frontenac.arena@bellnet.ca www.frontenacarena.com

Page 34 of 49

REPORT TO COMMITTEE OF THE WHOLE CLERKS DEPARTMENT

AGENDA DATE: October 24, 2017 SUBJECT: Dog Parks RECOMMENDATION That Council provide direction to staff on the implementation of dog parks.

BACKGROUND The 2018 Draft Capital Budget for Corporate Services, Protective Services, Recreation and Planning was presented at the October 10, 2017 Committee of the Whole meeting. In the Recreation budget, there were two new projects identified as “Temporary Fencing – Dog Park” for Gerald Ball Memorial and Centennial Park with an allocation of $5,000 funding for each project. While there is clearly interest from residents for having a dog park in South Frontenac, there are other concerns and regulations that Council needs to consider. Rules and regulations will be required to provide clear guidelines for off-leash dog area users, including but not limited to the following: • • • • • • • • • • • • •

Poop and scoop is mandatory Dogs must be kept on-leash until inside the defined dog park area Dog owners and handlers are subject to the Ontario Dog Owner’s Liability Act and the Township of South Frontenac Animal Control By-law Dog Park users and dog owners assume all risks related to off-leash dog area usage Owners must have dog tags indicating that their dog has been vaccinated and the dog is currently licensed; Dogs must be removed by owner or handler from the off-leash dog area if the dogs are in heat (female), sick or aggressive; No more than two dogs may be brought into the off-leash dog area by an individual at the off-leash dog area. All children under 12 years of age must be supervised by an adult attendant while inside the off-leash dog area; No food (this applies to both the human and canine variety) is permitted in the off-leash dog area Off-leash areas are smoke free areas’ Dogs must be under control Professional dog trainers are not permitted to use the off-leash areas to conduct their business; All pit bulls must be muzzled.

Consideration should also be given to the existing contract with Frontenac Municipal Law Enforcement as adding two dog parks could result in additional service or costs to the Animal Control portion of the contract. The temporary fencing identified in the budget was intended to provide a secured area while assessing the use of a defined area for a dog park. Currently there is a defined but unfenced area at Gerald Ball Memorial Park that is being utilized for dog-walking and it is proposed that the defined area for a dog park at Centennial Park would be the overflow parking area in the northwest section of the park.

Our strength is our community.

Page 35 of 49

REPORT TO COMMITTEE OF THE WHOLE CLERKS DEPARTMENT FINANCIAL and STAFFING CONSIDERATIONS An amount of $10,000 has been budgeted in the 2018 capital budget for temporary fencing at both sites (Gerald Ball Memorial and Centennial Park) Signage, changes to the existing dog control by-law and use of municipal parks by-law will also need to be amended to reflect the proposed use.

ATTACHMENTS n/a

Submitted/approved by:

Prepared by:

Wayne Orr, CAO

Angela Maddocks, Executive Assistant

Our strength is our community.

Page 36 of 49

REPORT TO COUNCIL BUILDING DEPARTMENT October 17, 2017

AGENDA DATE:

SUBJECT: 3rd Quarter Building Activity Report for 2017 Summary of Report: The following report details Quarterly Construction Values from 2014 to present, as well as types of construction that have occurred and Building Permits that have been issued and closed in 2017. Quarterly Construction Values for all projects: 2014 2015 2016 2017 CONSTRUCTION PERMITS CONSTRUCTION PERMITS CONSTRUCTION PERMITS CONSTRUCTION PERMITS VALUE ISSUED VALUE ISSUED VALUE ISSUED VALUE ISSUED January-March

$2,593,800.00

$2,186,155.00

$2,156,402.00

$2,077,900.00

April-June

$10,202,365.00

150

$7,808,788.00

145

$11,785,550.00

155

$12,728,150.00

148

July-September

$10,443,683.00

166

$9,082,797.00

148

$8,757,931.00

148

$11,499,769.00

129

October-December

$5,853,962.00

107

$7,816,256.00

123

$6,622,100.00

Totals

$29,093,810.00

471

$26,893,996.00

451

$29,321,983.00

421

Quarterly Construction Values for Single Family Dwellings: 2014 2015 2016 2017 CONSTRUCTION PERMITS CONSTRUCTION PERMITS CONSTRUCTION PERMITS CONSTRUCTION PERMITS VALUE ISSUED VALUE ISSUED VALUE ISSUED VALUE ISSUED January-March

$1,267,000.00

$1,223,000.00

$1,425,400.00

$1,010,000.00

April-June

$5,370,300.00

$4,501,870.00

$8,569,875.00

$8,108,000.00

July-September

$7,023,700.00

$4,701,000.00

$5,095,876.00

$7,169,000.00

October-December

$3,440,000.00

$4,694,000.00

$3,999,000.00

Totals

$17,101,000.00

$15,119,870.00

$19,090,151.00

Building Permits Issued: Type of Construction

JAN-MAR

Single Family Dwellings

Seasonal Dwellings

Additions & Renovations

Garage, Accessory Bldg, Decks

110

Woodstove/Pellet/Chimney

Pool enclosure

Agricultural Buildings

New ICI/Multi-Res Bldgs.

Reno/Addtions to ICI/Multi-Res Bldgs.

Demolitions

Other (Towers, Signs, Solar Panels)

148

129

TOTAL PERMITS

APR-JUNE JULY-SEPT OCT-DEC

YTD

325

Building Permits Closed: Type of Construction

JAN-MAR

Single Family Dwellings

Seasonal Dwellings

Additions/Renovations

Garage, Accessory Bldg, Decks

Demolitions

Other (Pools,Woodstoves etc.)

TOTALS

Prepared by: Peggy Spafford Administrative Assistant – Building Department

APR-JUN JUL-SEPT OCT-DEC

Submitted/Approved by: Ryan Arcand Chief Building Official

YTD

217

Page 37 of 49

STAFF REPORT RECREATION DEPARTMENT

AGENDA DATE:

October 24, 2017

SUBJECT:

Summer Program Report

RECOMMENDATION: For information only. BACKGROUND: The South Frontenac Township Swim and Day Camp program continues to provide children in our community with healthy and active outdoor play. The information presented in this report is based on feedback from the Recreation Supervisor, Camp Coordinator, Site Coordinators, public and participants. Summer Camp/Swim Programs STAFFING & TRAINING This summer we had a good mix of new and returning staff based on the following distribution: • • • • • • • • •

1x Camp Coordinator 0.5 x Recreation Admin 1x Sydenham Point Site Coordinator 5 x Sydenham Point Swim Instructors 2 x Sydenham Point Day Camp Counsellor 1x Gilmour Point Site Coordinator 2 x Gilmour Point Swim Instructors 2 x Gilmour Point Day Camp Counsellor 1x Drop in Program Coordinator

Along with the position pre-requisite requirements of various swimming and first aid certifications, an in depth training/orientation program was delivered. Staff had the opportunity to meet one another and build rapport while taking part in team building exercises, review of first aid, roles and expectations. Lifeguards were involved in some in-water training including treading water, swimming lengths, and doing a clothed swim. In addition we offered the Life Saving Society Safeguard certification training program to non-waterfront staff and volunteers so that they would be familiar with waterfront safety supervision. The program focused on water safety awareness, accident prevention and the principles of aquatic safety supervision. PROGRAM REGISTRATION Along with the ability to register at the Township Office, Two in-person registration dates were set for each camp site (Sydenham and Battersea) in the month of June at locations near the beaches. These in-person registrations were scheduled to accommodate those looking to register for Township programs that would prefer to not use our online registration system and/or who did not want to come into the township office to register. Each site offered a weeknight registration as well as a weekend registration to accommodate varying schedules for registrants. In total, four in-person registration events were held with at least two staff at each site. Only a handful of people attended the in-person registration events.

Our strength is our community.

Page 38 of 49

STAFF REPORT RECREATION DEPARTMENT

In addition to the in person registration dates parents were once again able to register using the online registration system. We had very few registrations during the offsite registration days and will be discontinuing this practice in 2018. The online registration systems is increasing in acceptance and is expected that it will to continue to reduce front desk registrations as users become more comfortable with the system. The online registration tool provides staff a real-time view of participant numbers and available spaces. It also contains the participant’s profile (medical, emergency contacts, authorized pick up person, etc.) and provides staff with the ability to quickly create and program participant lists. PROGRAM ADVERTISMENT Printed communication mediums • Posters placed at main focal points in the areas surrounding each site such as the Sydenham Library, the Foodland and Toppers in Verona, and the Storrington Centre. Also distributed at over two dozen events • Posters provided to local schools • Information included in Tax Bill inserts • Information included in Township newsletter • Featured in the Recreation and Activity Guide • Advertisement in the Townships weekly newspaper section Online communication mediums • Information posted to Township website Email distributions lists • Recreation committees • Minor Hockey associations • Past program registrants • Township News and Public Notices Digital/Social Media • Registration information was circulated and shared via non Township operated Twitter and facebook accounts Other communication mediums • Displayed on the digital sign outside of the Township office REGISTRATION NUMBERS Day Camp Gilmour Point: Total: 55 campers (68 registered in 2016, 39 in 2015) Decrease in 19% • Session 1- 10 campers • Session 2- 16 campers • Session 3- 15 campers • Session 4- 14 campers

Sydenham Point: Total: 114 campers (86 registered in 2016, 88 in 2015) Increase in 32.5% • Session 1- 27 campers Our strength is our community.

Page 39 of 49

STAFF REPORT RECREATION DEPARTMENT

• • •

Session 2- 28 campers Session 3- 29 campers Session 4- 30 campers

McMullen Beach: Did not offer camp at this location due the lack of enrollment over the past several years. •

Camp: 11 registered in 2016 (22 in 2015)

Swimming Lessons Gilmour Point: Total: 85 swimmers (73 registered in 2016, 63 in 2015) Increase in *17% • Session 1- 28 swimmers • Session 2- 25 swimmers • Session 3- 29 swimmers • *Session 4- 3 swimmers due to beach closure… we did have approximately 16 swimmers register who either relocated to Sydenham or were given refunds. Sydenham Point: Total: 178 swimmers (165 registered in 2016, 180 in 2015) Increase in 8% • Session 1- 37 swimmers • Session 2- 48 swimmers (including 6 Bronze swimmers) • Session 3- 45 swimmers • Session 4- 48 swimmers McMullen Beach: Offered 4 weeks of swimming lessons. Total: 38 swimmers (43 registered in 2016, 89 in 2015) (Decrease in 12%) • Session 1- 17 swimmers • Session 2- 21 swimmers Drop-In Program This summer we offered a new free park drop in program called the ‘Healthy Kid’s Park Drop-In Program’. The Healthy Kid’s Park Drop-In Program provided free fun recreational activities for kids age 5-12. Participants had a chance to participate in structured and unstructured activities, sports and crafts. Programs ran daily from 1-3 pm based on the following schedule: • McMullen Park: Monday & Wednesday • Gerald Ball Park: Tuesday • Centennial Park: Thursday & Friday The program was very well received with over 33 kids registered (many not registered). There were up to 10 kids regularly attending the McMullen and Centennial Park locations. The Gerald Ball Park did not have any attendance. Note: The following email was sent by a grandparent of two program participants. Our strength is our community.

Page 40 of 49

STAFF REPORT RECREATION DEPARTMENT

‘Hi. I just wanted to say “A BIG thumbs up” for hosting this program during the summer. My two grandsons (ages 8 and 4) and I attended the Verona Drop-In most days throughout the summer. I want to say that the young adults that ran the program were all excellent (especially Erin and Aurora)! They were fun, interested in all the kids and engaged in what was going on. They really made an effort to bring my youngest grandson, who is very shy, into the activity that was going on. They offered crafts, fun physical games, and toys to play with. On rainy days they played different board games with us. Both grandsons (and I) looked forward to what was going on that day, and we all really hope this program will be offered again next year!’ ‘Thanks for a really fun addition to our summer!’ CHALLENGES AND RECCOMENDATIONS Overall the 2017 summer programs were a success and staff built on the recommendations of the 2016 program review and staff feedback forms. The following are the challenges and recommendations identified this summer. •

There was in increase in reporting of individuals swimming or playing in the ‘no swim zone’ area while swim lessons were taking place. o Recommendation: Increase signage and reinforce no swim zone during swimming lessons, including further training with staff.

•

There was a big increase in the number of registrations in the Sydenham Point Camp program. o Recommendation: Staff will be including an additional Day Camp Counsellor positions to that location so that more children can participate while maintaining appropriate levels of supervision.

•

There wasn’t any participation in the Healthy Kid’s Drop in Program at Gerald Ball Park. o Recommendation: Work with Storrington District Recreation and the local sport groups to promote program to parents and kids.

•

There was very low uptake in the in-person registration days that were offered. o Recommendation: Not offer this going forward and increase awareness of online registration program. Increase length of position for part time recreation admin person to handle in person registrations at Township Office.

•

Promotion and education of our summer camp programs continues to be a challenge using traditional communication mediums. We also had numerous instances of inaccurate information posted to local Facebook groups about programs. This led to the sharing of misinformation causing confusion. o Recommendation: Assigning resources towards developing and maintaining a dedicated Township Facebook page would serve to increase awareness of the Summer programming and act as a resource to provide ‘timely’ and ‘accurate’ information that can easily be shared to the wider community.

Our strength is our community.

Page 41 of 49

STAFF REPORT RECREATION DEPARTMENT

•

Appropriate shelter continues to be a challenge and a need at the Gilmour Point Beach. A temporary trailer is brought in seasonally and is used by the campers. o Recommendation: A more permanent facility providing shelter, storage, security, electricity, and a water source

Submitted/approved by:

Prepared by:

Mark Segsworth

Tim Laprade, Arena/Recreation Supervisor

Our strength is our community.

Page 42 of 49

19 October 2017 CAO - TOWNSHIP OF SOUTH FRONTENAC TRAIL COMMITTEE MEMBER REPORT – OCTOBER 2017 This is my eleventh quarterly report covering the period of July to September 2017 with the Cataraqui Trail Management Board. There was one meeting on 21 sep 17 and two fundraising events that I attended. Trail usage and activities. I cycle both the Cat and K&P trails at least twice a week between Harrowsmith and Chaffeys Locks or to McIvor Road in Kingston. The K&P is the busiest with the Cat T between Sydenham and Perth Road. Walkers and cyclists are divided equally with many local families taking a stroll: Date Area Users Time/distance Sat 19 Aug 17 Cat T km 41-60 7 3 hrs/38km Mon 25 Sep 17 Cat T km 60-78 18 3 hrs/36km Wed 27 Sep 17 Cat T km 60-78 27 3 hrs/36km Sun 8 Oct 17 K&P McIvor Rd/Cat T Sydenham 65 4 hrs/50km Bike and Hike 19 Aug 17. This year event was held in Chaffey’s Locks with a start at Perth Road parking lot. Few people were cycling this year but because of the Open Door Event in Chaffey’s Locks, many people drop in at the Community Center. We received $1,427 in donations this year. Drone filming 2 Oct 17. I participated with few other cyclists in the filming of section of the Cataraqui trail on Monday 2 Oct 17. We were at the Boyle island western bridge, the Whitehouse Lake area and Chaffeys Locks. Photos and film from the shooting will be used for publicity and maybe sale of pictures would recover portion of the cost. Dinner and Auction 13 Oct 17. The dinner at the Opinicon Resort at Chaffeys Locks was sold out with 100 people attending. The tickets and silent auction helped getting about $5,000. This event is popular and hopefully can be replicate each year. Harrowsmith-Boundary Rd Section. This section will be completed in the coming weeks.. The Board approved $17,500 from our reserves to complete the project in order to get the Canada 150 grant. Without the proper trail surfacing, usage is minimal. This is a regular complaint that I get from local cyclists wishing for a better surface (like the K&P). Robert Charest SF Trail Committee Member 613-353-3083

te»

HARROWSMITH & DISTRICTSOCIAL& ATHLETIC CLUB This Certificate of Recognition r»’l’*»I»« ‘. ‘/j

is awarded to

Township of South Frontenac ‘"""’li; ……IU»11;

In appreciation for your support to

‘w

“Canada Day in the Park” 2017 Celebration A Special ThankYou"for helping make this event a Success! »". ‘.’«<«

The Canada Day Committee

Page 43 of 49

Page 44 of 49

Ministry of Education

Ministère de l’Éducation

Minister

Ministre

Mowat Block Queen’s Park Toronto ON M7A 1L2

Édifice Mowat Queen’s Park Toronto ON M7A 1L2

October 12, 2017 Dear Colleagues, As you are aware, in June of this year, Ontario launched its Plan to Strengthen Rural and Northern Education. The feedback received from school board and municipal partners was central to the development of this plan, which comprised process improvements and funding enhancements designed to better support: quality rural education; sustainable use of school space in rural communities; and decision-making around school closures. Thank you for your important contributions to this work. We are now writing to request your support during the next phase of the plan’s implementation. As part of the plan, the Ministry of Education committed to revising its Pupil Accommodation Review Guideline (PARG) and Community Planning and Partnerships Guideline (CPPG). While the government’s rural and Northern education engagement focused primarily on rural and Northern communities, we heard that the pupil accommodation review process for all school boards requires an overhaul. That is why, this fall, the Ministry of Education will begin the process of revising its PARG to promote inclusion of community impact alongside the focus on student achievement and well-being. In addition, the Ministry of Education will also be revising its Community Planning and Partnerships Guideline (CPPG) to encourage joint responsibility for integrated community planning, with a focus on communication between school boards, municipal governments and community partners about boards’ capital plans. We invite you to provide your feedback on the proposed revisions to the PARG and CPPG online at, www.edu.gov.on.ca/eng/policyfunding/reviewguide.html. We will also be engaging Ontario’s four trustee associations, and the Association of Municipalities of Ontario (AMO) to set up a reference group that will provide advice on these matters. For more information on this reference group, I encourage your boards or councils to contact the relevant organization.

…/2

Page 45 of 49

-2Your input will once again be invaluable, as we build on our work to support students and communities in Ontario. Sincerely,

Mitzie Hunter, MBA Minister of Education

Bob Chiarelli Minister of Infrastructure

Page 46 of 49

County of Frontenac

n FRONTENAC

2069 Battersea Rd.

Glenburnie, ON KOH 1SO T: 613. 548. 9400 F: 613. 548. 8460 frontenaccounty.ca

September 25, 2017 Mr. Wayne Orr, CAO/Clerk Township of South Frontenac

ECEIVEG 2 3 2917

P. O. Box 100

TOWNSi-iiP OF

Sydenham, ON KOH 2TO

SOUTH FRONTENAC

Dear Mr. Orr;

Re: Support for the Eastern Ontario Wardens’ Caucus and Western Ontario Wardens’ Caucus Joint Resolution Ontario’s Gas Tax Program and Rural Communities

Please be advised that the Council of the County of Frontenac at its regular meeting

held September 20, 2017 passed the following resolution, being Motions, Notice of Which has Been Given, clause b):

Support for the Eastern OntarioWardens’ Caucus and Western Ontario Wardens’ Caucus Joint Resolution

Ontario’s Gas Tax Program and Rural Communities Motion #: 149-17

Moved By: Seconded By:

Deputy Warden Higgins Warden Vandewal

Whereas most rural municipalities do not have the population to support a local transit system; and, Whereas rural municipalities are effectively excluded from receiving provincial gas tax

funding due to the eligibility requirement that all provincial gas tax funding can only be used for public transit; and, Whereas the Federal Gas Tax Program provides municipal funding on a per-capita basis for a wide range of local infrastructure projects; and, Whereas the Ontario government will be doubling the provincial gas tax from 2 cents per litre to 4 cents per litre by 2022; and, Whereas if the Ontario Gas Tax Program eligibility requirements mirrored the Federal

Gas Tax Program, rural municipalities would receive upwards of $40 million per year in additional infrastructure funding under a 4 cents per litre provincial gas tax;

Page 47 of 49

Therefore Be It Resolved That the County of Frontenac supports the Eastern Ontario Wardens’ Caucus request to the Government of Ontario to establish the following definition of ‘rural’ for any funding involving the Government of Canada’s Rural and Northern Communities Infrastructure Fund:

A ‘rural’ municipality shall be: a)

a municipality with a population of 30, 000 or less, or

rural single-tier or upper-tier municipalitieswith a population density of 50 people per square kilometre or less

And That a copy of this resolution be sent to the Eastern Ontario Wardens’ Caucus and the Frontenac Member Municipalities. Carried

trust that you will find this in order, however, should you have any questions or concerns, please do not hesitate to contact me at 613-548-9400, ext. 302 or via email at iamini@frontenaccountv. ca.

Yours truly,

f^nnetteAmini, Dipl. M. M., CMO Managerof Legislative Services/Clerk Cc County file

2069 Battersea Road, Glenburnie, ON KOH 1SO T: 613. 548. 9400

F: 613. 548. 8460

frontenaccounty. ca

Page 48 of 49

County of Frontenac

FRONTENAC

2069 Battersea Rd.

Glenburnie, ON KOH 1SO T: 613. 548. 9400 F: 613. 548. 8460 frontenaccounty.ca

September 25, 2017 rvlu ?. ^. .f^n

I- EV ?"

Mr. Wayne Orr, CAO/Clerk Township of South Frontenac

<>a!P&ni V ‘i^

SEP 2 8 2017

P. O. Box 100

TOWNSHiP OF

Sydenham, ON

SOUTH FRONTENAC

KOH 2TO Dear Mr. Orr;

Re:

Support for the Eastern Ontario Wardens’ Caucus Resolution Definition for Rural and Northern Communities Infrastructure Fund

Please be advised that the Council of the County of Frontenac at its regular meeting

held September 20, 2017 passed the following resolution, being Motions, Notice of Which has Been Given, clause a): a)

Support for the Eastern Ontario Wardens’ Caucus Resolution Definition for Rural and Northern Communities Infrastructure Fund

Motion #: 148-17

Moved By: Seconded By:

Councillor Smith Warden Vandewal

Whereas the Government of Canada announced a $2-billion investment towards

infrastructure improvements for rural and northern communities in Canada in its 2017 Budget; and, Whereas this investment is required to grow local economies, build stronger and more inclusive communities and help safeguard the environment and health of Canadians; and,

Whereas these funds shall be allocated in partnership through the provincial governments; and, Whereas there have been discussions that the definition of ‘rural’ may be based on a population of 30, 000 people; and, Whereas this proposed definition would eliminate most Counties and rural single-tier municipalities in eastern Ontario; and, Whereas the Eastern Ontario Members of Parliament stated that it would be the

Government of Ontario which would establish the definition of ‘rural’ for this

infrastructure program; A

Page 49 of 49

Be It Resolved That the County of Frontenac support the Eastern Ontario Wardens’ Caucus (EOWC) and the Western Ontario Wardens’ Caucus (WOWC) adopting the Ontario Federation of Agriculture’s (OFA) position that the Provincial Gas Tax funding criteria needs to be aligned with the Federal Gas Tax funding criteria, for any increase in funding additionalto the current two cents per litre; And Further That the County of Frontenac supports the EOWC and WOWC

coordinating advocacy efforts and messaging with the OFA to present a united voice of rural Ontario to the Ontario government on this issue; And Further That this resolution be circulated to the Eastern Ontario Wardens’ Caucus

(EOWC), the Western Ontario Wardens’ Caucus (WOWC) and Frontenac Member Municipalities. Carried

I trust that you will find this in order, however, should you have any questions or concerns, please do not hesitate to contact me at 613-548-9400, ext. 302 or via email at iamini@frontenaccounty. ca.

Yours truly,

(nnette Amini, Dipl. M. M., CMO inager of Legislative Services/Clerk Cc County file

2069 Battersea Road, Glenburnie, ON KOH 1SO

T: 613. 548. 9400 I F: 613. 548.8460 | frontenaccounty. ca

Help support independent journalism

If NFNM’s reporting matters to you, Buy Me a Coffee is a simple way to help keep local watchdog coverage going.