Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: October 25, 2016 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Committee of the Whole October 25, 2016 Time: 7:00 pm Location: Council Chambers Meeting # 34 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Jamie Brash, Area Supervisor, Brian Kirk, Area Supervisor, David Holliday, Area Supervisor, Louise Fragnito, Treasurer, Lindsay Mills, Planner, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Mayor Vandewal called the meeting to order at 7:00 pm.
Declaration of pecuniary interest and the general nature thereof- n/a
Scheduled Closed Session - n/a
***Recess *** - n/a
Delegations - n/a
Reports Requiring Action
a)
Lindsay Mills, Planner, re: Request to reduce the cost for closing a portion of unopened road allowance Council was supportive of the reduced rate.
b)
Lindsay Mills, Planner, re: Proposed Revisions to the Tariff of Fees for Planning Related Applications Council was supportive of the new rates proposed in the Planner’s report. Discussion took place about charging a special fee for processing Minor Variance applications that are submitted after being built illegally. It was agreed that the fee for this should be significantly more than for those who follow the regular minor variance process. Council was supportive of this fee being an additional $1000.00.
c)
Lindsay Mills, Planner, re: Line Fences Review Staff were directed to prepare a by-law that appoints By-law Enforcement Officers as South Frontenac fenceviewers.
d)
Mark Segsworth, Public Works Manager, re: 2017 Public Works Capital Budget It was noted that under the 2017 Transportation - New Projects that the site paving for the Storrington Patrol Yard is covered under the Recreation Capital Budget. It was also recognized that some of the work to be done at Storrington Centre is a priority due to accessibility. Council had concerns about the water filling station; how the draw permit may be affected, is there any idea of the volume, is there a business case for this?
Committee of the Whole October 25, 2016 Discussion arose about the unsuccessful attempts for funding. Sunbury Road is identified as an Emergency Detour Route for the 401 and has been included in the 2017 budget with proposed financing from reserves. Concerns about projects being “shovel ready” were discussed and how much of the 4.5 million would be for the design work. A more aggressive approach to accessing funding is needed as well as doing the engineering work in advance. It was questioned why Bedford Road construction is included in both the 2017 and 2018 budgets and would it not be most cost effective to do all the work in one year. Mark Segsworth explained that it would be difficult to get all the work done in one year especially during the summer months. e)
Louise Fragnito, Treasurer, re: 2017 Capital Budget It was noted that the decisions on various projects have not been made yet. Based on the 2.2% directive from Council the draft budget is currently $260,000.00 over.
f)
Wayne Orr, Chief Administrative Officer re: Organizational Review - Next Steps Council directed staff to include one position into the 2017 budget to build capacity in to the budget but not to define the position.
Reports for Information - n/a
Rise & Report
a)
Rideau Valley Conservation Authority The next meeting is Thursday, October 27, 2016. An invitation to the 50th Anniversary celebration is included in the agenda package.
b)
Cataraqui Region Conservation Authority Progressing towards filling in the General Manager position, interviews are underway and they are hoping to have a candidate in place by November 30.
c)
Quinte Region Conservation Authority Level III still in effect, the groundwater remains low. Repair work to the dam in Belleville is underway. Work is underway on the 2017 budget.
d)
Portland Heritage No updates.
Information Items
a)
Brian Ward, Vice President, Battersea Loughborough Lake Assoc re: Johnston Point MNRF Evaluation
b)
Battersea Loughborough Lake Association, re: Letter of Endorsement - Notice of Motion
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Committee of the Whole October 25, 2016 c)
Robert Charest, Trail Committee Member Report - October 2016
d)
Richard Allen,Countryside District Councillor, City of Kingston, re: Invitation to Rural Economy Tour
e)
Invitation to Rideau Valley Conservation Authority 50th Anniversary
f)
Marek Stutz, Structural Engineer, AUE Structural, re: RFP P-03-2016 Bridge Engineering
g)
Raliegh J. Robertson, re: Concerns about Skycroft Campground Expansion
h)
Liz and John Palmer, re: Concerns about Skycroft Campground Expansion
i)
Letter to Catherine Warren, MNRF, re: Council Resolution - Johnston Point and Species at Risk
j)
Letter to Premier Wynne, re: Council Resolution on Greenhouse Gas Reduction
Notice of Motions
a)
Councillor Revill served a notice of motion requesting a planning report on eliminating park model trailers in the Zoning By-law.
Announcements
a)
Councillor Sleeth noted the recent MPAC assessment notices that will double the value of farmland by 2018. He suggested that Council ask a MPAC representative to attend a Committee of the Whole meeting to explain this increase.
b)
Councillor McDougall noted the FCM initiative for Canada 150th community leaders and the tool kit that is available for this.
c)
The local fundraiser “Vision Soup” will be held on November 19, tickets will be on sale soon.
Question of Clarity (from the public on outcome of agenda items)-n/a
Closed Session-n/a
Adjournment
a)
The meeting was adjourned at 9:20 pm.
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