Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: June 26, 2012 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole th June 26m 2012
Meeting No. 24 Date: June 26, 2012 Time: 7:00 p.m.
Location: Sydenham-Ubrary Community Room Present:
Mayor
Gary Davison
Deputy Mayor
John McDougall
Councillors,
Ron Vandewal Mark Tinlin Cam Naish Allan McPhaU Bill Robinson
Larry York Del Stowe Staff:
Wayne Orr, CAO; Lindsay Mills, Planner/Deputy Clerk; Mark Segsworth, Public Works Manager
Guests: 1.
Call to Order
The Mayor called the meeting to order at 5:30 p.m. in the meeting room of the Library. Mayor Davison moved the meeting into Closed Session to
discuss items about identified individuals and employee negotiations. 2. Declaration of Pecuniary Interest - None 3.
Scheduled Closed Session .
Items about identified individuals and employee negotiations
Council reconvened at 7:00 p.m.
The Mayor confirmed there remains no declarations of pecuniary interest. 5.
(i)
Delegations
Sharon Rattray re: Encroachment Request
Sharon Rattray presented to Council her concerns with regard to not receivmg an Encroachment Agreement at a previous meeting. She indicated that the house built in the late 1800’s has been on the road allowance.
Council’s direction was supportive of allowing the Encroachment Agreement and directed staff to bring this forward to the July Council meeting. (ii)
Jeff deRuiter re: Severance Issues
Jeff deRuiter reviewed his written comments with Council. He outlined his
concerns about not being allowed a severance while the adjoining property owner was. It is his belief, that a better system is needed for the future should a decision be reached that allows five severances off of each lot.
Council directed staff to bring a report to Council outlming the process on
how we arrived to this point in time and what position the Planning Department takes on this item.
Minutes of Committee of the Whole th June 26m 2012
(iii)
Gary Bell re: Nature Conservancy of Canada
Gary Bell from the Nature Conservancy of Canada, along with two representatives from Queen’s University, presented to Council their desire to
have a road allowance closed so that the Conservancy can sever a parcel off of the large acreage and pursue the sale of 20% undivided interest in the
property to Queen’s University as outlined in their current lease arrangement. Council questioned the Nature Conservancy’s rules with regard to the sale of land. As well, they wished to review the minutes of the previous CouncU discussions on this topic. Several Councillors wished to review the property prior to any further discussions on this item. 6.
Reports Requiring Direction:
(i)
Anne Levac, Planning Assistant re: Knox/Malden
With regard to the request of Knox/Malden to close and purchase an unopened road allowance, Council’s direction was to proceed with the sale and to alter the sale price with a reduction to reflect the right-of-way that would cross this property, in the name of the Township. It was imperative from Council’s point of view, that the right-of-way specify that this would provide full access to all individuals to use this property. Direction was to bring this item to Council. (ii)
Anne Levac, Planning Assistant re: Swiderski Encroachment Council was supportive of proceeding with the Swiderski Encroachment Agreement.
(iii) Anue Lcvac, Planning Assistant re: Nature Conservancy of Canada Council requested copies of the Nature Conservancy’s policies on the sale of land. They were not in favour of a swap of property, rather potentially a sale, however, members of Council wanted to see the site. As well. Council requested the minutes of the previous discussions as to why Council was not prepared to sell this before.
(iv) Louise Fragnito, Treasurer re: Township Reserves Louise Fragnito reviewed with Council the steps to date with regard to the development of a reserve policy. This initiative is being guided through the Corporate Services Committee and it is anticipated to come to Council in the faU.
(V)
Angela Maddocks, Recreation Coordinator re: Cemeteries in South Frontenac
Council was provided updates on the feedback from the various Cemetery Boards when asked about the current fee guide. Direction from Council was to develop a staff report with recommendations for a common price with
consideration to market value as well to incorporate the new requirements of the Cemeteries Act.
Councillor McDougall raised the issue of job descriptions for the caretaker function as well as the role of the caretaker in the Cemetery Board and the need for term appointments for the Cemetery Board.
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Minutes of Committee of the Whole
June 26th, 2012
(vi) Angela Maddocks, Recreation Coordinator re: PorUand Heritage Council was supportive of proceeding with a lease arrangement for the old school house to the Portland and District Heritage Society. Council felt that
any discussions on the future initiatives between Bedford Historical Society
and the Portland Historical Society should be from the groups themselves. 7. Reports for Information (i) 8.
Jeremy Neven, Chief BuUding Official re: BuUding Department Update Rise and Report .
County Council
Deputy Mayor McDougaU informed Council that at the County level provincial uploads, while proceeding, are not equal to cost and that the difference will be funded by the County from reserves.
The Fairmont Home has received approval to renovate the auditorium, however that is subject to a $200,000 County campaign to raise the funds. With respect to the ambulance space in Ompah, the bids have all come in above budget and are being reconsidered.
The Wolfe Island Ambulance base had its official opening. The Senior Housing Study should come out shortly. .
Arena Board
There was nothing to report. .
Police Services Board
CouncUIor Tinlin informed Council that the OFF Open House was well received and that there had been two inserts in the ongoing advertising 9
campaign .
Information Items - nil
New Business
Mayor Davison reminded Council of the Canada Day festivities planned by the four different Recreation Committees.
- Closed Session (if requested)
- Adjournment
There being no further items, the meeting adjourned at 8:45 p.m.
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