Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: April 27, 2010 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole th
April 27t"‘2010
Meeting No. 15
Date: April 27"*, th2010 Time: 7:00 p.m. Location: Sydenham Present:
Mayor,
Councillors,
Gary Davison Larry York David Hahn Jim Hicks
Allan McPhail Del Stowe
Bill Robinson Ron Vandewal John Fillion
Staff: Wayne Orr, Clerk-Administrator; Mark Segsworth, Public Works Manager 1.
Call to Order
The Mayor called the meeting to order at 7:00 p.m. 2. Declaration of Pecuniary Interest. There were declarations of pecuniary interest. 3.
Delegations
(i)
AECOM-Waste Disposal Sites
Guy Laporfe of AECOM presented the 2009 Annual Report for South Fronteuac Waste Disposal sites. This report is based on the requirement of our “Certificate of Approval” for four of the site and the request from the Ministry of the Environment for the other six.
Copies of the slides were distributed to Council for their records and review.
Based on the analysis, the following is a summary of the life span of the various sites:
Loughborough - Phase I - hvo years remaining Loughborough - Phase I and 11 combined - hvelve years Portland - 33 years Bradshaw - 24 years. Green Bay - 21 years Massassauga - 2 years Salem-15 years
These numbers assume that each landfill will continue to receive at the existing rates however if closures are made and that waste is redistributed to others across South
Frontenac as a whole, all dumps would be closed within 15 years. When adjusted for Storrington waste being disposed of externally, then there is 21 years available for all existing waste. The overall waste measure for 2009 is estimated at 17, 652 cubic metres however
this number is scewed because Storrington garbage is only measured in terms of curb side pickup. All bulk items are external to our system and are not included.
Both Loughborough and Portland are at 132 and 144% respectively of their predicted usage. The question was raised that if they are higher than anticipated, are the corresponding receipts also higher than anticipated.
The question of the disposal of brush was raised.
Minutes of Committee of the Whole
April 27th'2010
A notice of motion from Councillor Vandewal requested that the Public Works
Manager ^conjunction ^ AECOM be directed to follow up amending the Certificate of Approval to allow for brush at the Portland LandHU Site
It was highlighted to Council that actual landfill waste has escalated dramatically from 2007 to 2009.
Guy Laporte then reviewed the certificate of approval status for each of the sites. He
indicated that this years’ activity may require-the application for Phase II of the
Loughborough site. He then reviewed with aerial maps each of the ten sites and highlighted the nature of activities and the environmental issues with each corresponding location. 4.
Business Items
(i)
Mark Segsworth, Public Works Manager, re: 2010 Private Lane Upgrading Assistance
Mark Segsworth presented a report with regard to the 2010 Private Lane Upgrade Assistance Program. He advised Council that in the 2010 Budget the program had been expanded to all four districts for a total of $40,000.00. The-goal of-theprogram is to improve access on private lanes for emergency vehicles. While the program is fairly administrative, the program does result in improvements. Communication on this program will be included in the June newsletter that goes out with the tax bills and the deadline for applications is July 9th. Council raised questions as to whether it was $10,000.00 for each district or
$40,000.00 for the entire township on a first come first served basis. It was suggested that the program would start with $10,000.00 in each district as a guideline however the payment and final implementation of the program will come to Council for approval.
Concerns about dealing with lane association disputes were raised as well. Mark Segsworth advised that it is his practice to stay completely out of those discussions
and issues and to simply deal with completely applications where agreements have been reached.
It was clarified that this program is for lane improvements and not driveway improvements and that the intent is not to require improvements to bring the lane up to standards but to move towards that standard. (ii)
Wayne Orr, Clerk Administrator, re: Medical Clinics
Wayne Orr brought forward to Council a report on medical clinics and sought clarification on the support that Council can provide. This is further to the letter
from the Verona and District Health Services Committee dated April 3rd, 2010 where the committee has put forward a suggested policy to the township for consideration. In the report, Wayue Orr highlighted the progress to date with regard to the various presentations made to Council as well as acknowledging that it is within Council’s authority to give consideration to medical clinics. The policy suggestion from the committee has two alternatives to approach this. One suggestion is that the township outright purchases and manages the local medical clinic, the
alternative is that the purchase is made by the community with the township underwriting the costs and providing matching grants. In addition the township would manage the clinics.
Several questions were posed in the report for council’s cousideratioa. The discussion of Council indicated a strong commitment for the value and benefit of a medical clinic.
Ron Vandewal stated that he values and sees benefit and believes that Council should participate in the program. He was unclear as to what similar initiatives
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Minutes of Committee of the Whole
April 27th-2010
nli^t ^e re<luested of the township. He was not interested in managing the facility and believes that we should be the bank for this initiative.
Bill Robinson raised concerns that the Verona and District Health Services
Committee should be separate and distinct from the Verona Community
Association. This change in structure was no way a reflection on the commitment
and work done by members of either committee but a way of ensuring that the
proper groups were responsible for their own initiatives.
Del Stowe was supportive of loaning money and taking on a bankers role, but not i running the rental of the building.
John Fillion believed strongly that we should own the building and lease it back on a net lease basis and that the doctor should be responsible for the management of the
^i^!L^L?^!^hi!-^e-?oul(L(Iffe,r P.r°Perty tax reIief-The township would only be responsible for the exterior of the building and the roof.
David Hahn suggested that he was hearing Council consensus on the value and role
and benefit of this initiative, that ownership of the building was the alternative to
pursue with the responsibility of only the exterior of the building. He suggested that
a report from the township with the alternatives should come forward for Council’s consideration.
Larry York indicated that the township should consider being a donor or banker
but that_we should not be involved in the management of the building particularly
the administration of the medical clinic itself.
Jim Hicks was in support of being a banker for this program and the fundraising component as well.
Allan McPhail suggested that the township should only be paying for the building and that services and costs etc should be negotiated with the physicians.
John McDougalI on behalf of the Verona and District Health Services Committee
was invited to speak. He indicated that the VGA was not interested in managing the building and they would need to set up a property manager or committee for that
process.
Mayor Davisou indicated that in this type of situation that local people will need to be involved in contacting appropriate contractors etc to deal with building issues. If this was pursued, John McDougalI indicated that they would lease the building back to Dr. Dempsey and any incoming physicians would lease the building. He believed that Dr. Dempsey would take on the management on an interim basis.
There was discussion of different models for the management of the building including a community board.
John McDougall stated that the township ownership may not necessarily mean paying for the building fully. He believes strongly that a matching grant would ensure community support for this initiative.
Ron Vandewal was okay with the matching initiative. Allan McPhail believed that security for donors was important. This will be ensured if this is managed through the township.
John McDougall indicated that there were major donors waiting in the wings at this point for this issue to be clarified.
Larry York felt that there was no need to hesitate on matching the initiative.
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Minutes of Committee of the Whole
April 27th'2010
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David Hahn suggested again that a report come back to Council on how we could move forward with this initiative.
Bill Robinson served a notice of motion to Council to request that the Verona and
Dirtnct Health Services Committee is established as’a separate and distmct
CAOmml^ee of councu seParate and distinct from the Verona Community
Association. 5.
In-Camera
Other Business
(i)
Councillor Vandewal raised concerns with regard to road kill being left on
public roads while numerous township vehicles passed by over the course of the day. He requested that all vehicles have shovels.
Mark Segsworth indicated that he would address this concern. (»)
Larry York raised a questiou with regard to the request of the Model Engineers Association to set up trains in the Storriagton area. While there have been discussions behveen the Conservation Authority and the Model Association, we are waiting for a report back on the resolution of that outstanding issue before we move forward with the lease.
(iii) Councillor Robinson raised the issue agaiu with regard to accepting brush at the Portland landfill Site.
A discussion amongst Councillors took place as to what had previously been committed and decided.
(iv) Correspondence was available for council on “Sustaining What We Value”. This is a joint initiative of the Frontenac Arch Biosphere and a variety of other partners looking for community input on their mapping, instructions and website information was included.
(v) A letter of thanks was provided to Council on behalf of Edward and Theresa
Puszkar indicating their appreciation to the Fire Department for their activities over the Easter weekend. 7.
Adjournment
The Committee of the Whole meeting adjourned at 9:02 p.m.
