Body: Committee of the Whole Type: Agenda Meeting: Committee of the Whole Date: October 27, 2015 Collection: Council Agendas Municipality: South Frontenac
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TOWNSHIP OF SOUTH FRONTENAC COMMITTEE OF THE WHOLE MEETING AGENDA
TIME: DATE: PLACE:
7:00 PM, Tuesday, October 27, 2015 Council Chambers.
Call to Order
Declaration of pecuniary interest and the general nature thereof
Scheduled Closed Session - n/a
***Recess *** - n/a
Delegations
(a)
Percy Snider, re: Garage Lease
Reports Requiring Action
(a)
Mark Segsworth, Public Works Manager, re: 2016 Capital Budget
3 - 24
(b)
Wayne Orr, Chief Administrative Officer, re: Draft Mandatory Peer Review Framework
25 - 26
Reports for Information - n/a
Rise & Report
(a)
Rideau Valley Conservation Authority
(b)
Cataraqui Region Conservation Authority
(c)
Quinte Region Conservation Authority
(d)
Portland Heritage
Information Items
(a)
Rena Upitis, 9780 Canoe Lake Rd, re: James Campbell severance parkland
27
(b)
Wolfe Erlichman, 979 Green Bay Rd, re:James Campbell Severance
28
(c)
Pamela Jones, re: James Campbell Severance
29 - 30
(d)
Paul McKay, re: James Campbell Severance
31 - 32
(e)
N Campbell, re: James Campbell Severance
33
(f)
Louise Cooper, 9654 Canoe Lake Rd, re: James Campbell Severance
34
(g)
Lynda Penrose, re: James Campbell Severance
35
Page 2 of 35
New Business
Closed Session (if requested)
Adjournment
Page 3 of 35
STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COWL:
October 21, 2015
AGENDA DATE:
October 27, 2015
SUBJECT: 2016 Capital Budget RECOMMENDATION: Council is asked to provide comment and direction on the capital budget. This input will be incorporated into the 2016 preliminary operating budget. BACKGROUND: Council has adopted a budget cycle and provided direction to staff to prepare the preliminary 2016 capital and operating budgets with a target increase in the Township’s levy of 2.0%. The capital budget is a foundational building block of the operating budget. Once the capital budget is set then the numbers are incorporated into the overall operating budget. The capital budget reflects proposed expenditures that are greater than $5,000 and either have a life span greater than one year, add value to an asset or are a one-time expenditure. Each year Council, as part of its operating budget, makes specific contributions to reserves. These savings are put aside for the purpose of paying for future capital expenses. Previous Councils have adopted a “save then pay” strategy as opposed to any consideration of debt financing. Funding for capital expenses comes from three sources, current year taxation, reserves and other funding / grants. This other source includes but is not limited to City of Kingston Funding for Arterial Roads and County Federal Gas Tax dollars. The Township has adopted a multi-year capital and vehicle replacement program with commitments to, gradually increase the level of investment into building and maintaining its tangible capital assets as well as spreading out the cost of updating the municipal fleet. The 2016 Proposed Public Works / Facilities Capital Budget is $10,100,415 with $4,065,339 coming from current year taxation, $5,050,344 from reserves and $980,161 from other sources. Details of each proposed capital expenditure will be reviewed at the meeting. Following presentation of the Capital budget for public works and incorporating all feedback from Council the overall impact on municipal reserves will be presented along with the operating budget on Saturday November 14. ATTACHMENTS: • •
Public Works and Facilities Capital budgets Multiyear Plan 2019-2019
Submitted by: Mark Segsworth
Approved by: Wayne Orr, CAO
Page 4 of 35
STAFF REPORT CLERKS DEPARTMENT 2016 CAPITAL BUDGET BUDGETED EXPENDITURE
TRANSPORTATION DEPARTMENT Carried Forward from 2015 ArcGIS desktop Reshingle Sand Dome/Doors - Hartington Reshingle Sand Dome/Doors - Bedford Office Renovations: Keeley Keeley- Paint Booth Conversion to service bay New Projects Radio Communication (Fire and PW) Street Lights - New LED Installation Bedford Patrol Yard Improvements Picadilly Patrol Yard Decommissioning Storrington Salt Storage & Site works Keeley Patrol yard - Garage Door replacements Keeley Patrol yard - Generator replacement Keeley Patrol yard - Front power gate Half ton - 4 X 4 - Replace 2010 F49 Half ton - 4 X 4 - Replace 2005 F35 3/4 ton 4 X 4 with Plow/Sander-replace 2010 F2 3/4 ton 4 X 4 with Plow/Sander- replace 2008 F41 Tanden Truck - replace 2000 F16 Water tank for dump truck Backhoe - replace 1993 BT91 (only 1 in 2015) Belly Dump Trailer - replace 1988 FE20 Thompson Steamer - replace 1989 BT88 Thompson Steamer - replace 1990 LT88 Keeley Garage - hoists (resubmitted) AVL system - New equipment Linear Asset Construction-Villages/Local Roads/Arterial Roads Total
ENVIRONMENTAL SERVICES Waste Diversion Baler Sub-total Sanitation-Disposal Replacement Bins Sub-total Total
PROPOSED FINANCING GRANT / OTHER RESERVES
TAX LEVY
5,500 50,000 50,000 20,000
5,500 50,000 50,000 20,000
Fiscal-Working Funds (unspent Capital) Vertical - Facilities Res Vertical - Facilities Res Vertical - Facilities Res (10,000 c/o 2012)
10,000
10,000
Vertical - Facilities Res
300,000 50,000 16,000 10,000 500,000 24,000 60,000 10,000 35,000 35,000
300,000 50,000 16,000 10,000 500,000 24,000 60,000 10,000 35,000 35,000
Working Funds Working Funds Vertical - Facilities Res Vertical - Facilities Res Federal Gas Tax Vertical - Facilities Res Vertical - Facilities Res Vertical - Facilities Res Rolling - Capital - Roads Dept Res Rolling - Capital - Roads Dept Res
55,000 55,000 250,000 30,000 150,000 70,000 15,000 15,000 50,000 100,000
55,000 55,000 250,000 30,000 150,000 70,000 15,000 15,000 50,000 100,000
Rolling - Capital - Roads Dept Res Rolling - Capital - Roads Dept Res Rolling - Capital - Roads Dept Res Rolling - Capital - Roads Dept Res Rolling - Capital - Roads Dept Res Rolling - Capital - Roads Dept Res Rolling - Capital - Roads Dept Res Rolling - Capital - Roads Dept Res Rolling - Capital - Roads Dept Res Rolling - Capital - Roads Dept Res Development Charges Funds 200,000/OCIF 109,279/Linear Rd Const 250,471 /AIR 768,232 188,458/City of Kingston 187,857/ County FGT 471,096 768,232
5,350,000 3,942,839
638,929
7,315,500 3,942,839
2,604,429
160,000 160,000
0
160,000 160,000
0
Landfill Closure
50,000 50,000 210,000
0 0
50,000 50,000 210,000
0 0
Landfill Closure
TOWNSHIP FACILITIES MANAGEMENT Carried Forward from 2013 Asbestos Assessment
59,000
59,000
Building Condition Assessment Energy Audit
94,000 32,500
94,000 30,000
15,000
15,000
Recreation Res 10,000 / Vertical - Facilities Res 49,000 Recreation Res 30,000 / Vertical - Facilities Res 64,000 Federal Gas Tax Recreation Res 5,000 /Vertical - Facilities Res 10,000
20,000 211,615 25,000 5,000
20,000 211,615 25,000 5,000
Vertical - Facilities DCF 136,615/Vertical - Facilities 75,000 Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital)
18,800 1,000,000 14,000
18,800 1,000,000 14,000
Vertical - Facilities Res 20,000 DCF 87,000/FGT 250,000/Vertical Fiscal-Working Funds (unspent Capital)
Accessibility Standard Carried Forward from 2014 OPP Building -Garage Floor Drains New Hall-Perth Rd- Station 6 (Land/ Architect) Bradshaw- Station 1 repairs as per study Verona-Station 3 repairs as per study Carried Forward from 2015 Facilty Signage New Hall - Perth Road-Station 6 Windows/insulation - Station 5 New Projects Verona Medical - Heat pump replacement Paving - Station 7 Total
10,000 10,000 1,514,915
10,000 10,000 10,000
1,502,415
Vertical - Facilities 0
TOWNSHIP FACILITIES MANAGEMENT Carried Forward from 2013 Asbestos Assessment
59,000
59,000
Building Condition Assessment Energy Audit
94,000 32,500
94,000 30,000
15,000
15,000
Recreation Res 10,000 / Vertical - Facilities Res 49,000 Recreation Res 30,000 / Vertical - Facilities Res 64,000 Federal Gas Tax Recreation Res 5,000 /Vertical - Facilities Res 10,000
20,000 211,615 25,000 5,000
20,000 211,615 25,000 5,000
Vertical - Facilities DCF 136,615/Vertical - Facilities 75,000 Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital)
18,800 1,000,000 14,000
18,800 1,000,000 14,000
Vertical - Facilities Res 20,000 DCF 87,000/FGT 250,000/Vertical Fiscal-Working Funds (unspent Capital)
Accessibility Standard Carried Forward from 2014 OPP Building -Garage Floor Drains New Hall-Perth Rd- Station 6 (Land/ Architect) Bradshaw- Station 1 repairs as per study Verona-Station 3 repairs as per study Carried Forward from 2015 Facilty Signage New Hall - Perth Road-Station 6 Windows/insulation - Station 5 New Projects Verona Medical - Heat pump replacement Paving - Station 7 Total
10,000 10,000 1,514,915
10,000 10,000 10,000
1,502,415
Vertical - Facilities 0
Page 5 of 35
STAFF REPORT CLERKS DEPARTMENT RECREATION Carried Forward from 2013 Recreation buildings - re-keying Carried Forward from 2014
11,000
11,000
Parkland Res (8,000 is 2013 carryover)
420,000
210,000
210,000 Parkland Res 210,000 (50k from 2014)
10,000
10,000
8,000
4,000
Shoreline Restoration/enhancement - The Point New Projects Playground Equipment- Bowes Wilmer Ball Park - Metal Roof Replacement Gilmour Point - Site Access Road Gerald Ball Park - Horseshoe Pits Upgrade Battersea Ball Park - Resurface basketball court (nets & posts), upgrade washrooms and model train area fencing Inverary Ball Park - Washroom Upgrades
100,000
100,000
Parkland Res Parkland Res, remaining cost 8,000 but other 4,000 raised by Heritage Committee Parkland Res
36,000 8,000 40,000 5,000
36,000 8,000 40,000 5,000
Parkland Res Parkland Res Parkland Res Parkland Res
15,000
15,000
Parkland Res
5,000
5,000
Parkland Res
Storrington Centre - Roof top unit guards/sliding partion wall/new kitchen shuttle door/covered walkway Fermoy Hall - Building upgrades, well, paint insulation, septic system Glendower Hall - Front Step Replacement
20,000
20,000
Parkland Res
30,000 40,000
30,000 40,000
8,500 19,000
8,500 19,000
Parkland Res
7,000
7,000
Parkland Res
15,000 10,000 60,000 867,500
0
15,000 10,000 60,000 653,500
214,000
10,100,415 4,065,339
5,050,344
982,232
Point Park-Football Field Upgrades/Protection Carried Forward from 2015 Gilmour Point - Hydro installation Old School - Window Replacement
Centennial Park - re-shingle washroom/canteen building, tennis court multi-use conversion Centennial Park - Upper Ball Diamond Repair Hartington Old School - AC unit, New electrical service and replace rear exit & furnace room doors McMullen Park - replace docks Sydenham Library - rear deck Boat Launch upgrades (7 launches) Total TOTALS
4,000
Parkland Res Parkland Res Parkland Res
Parkland Res Vertical - Facilities Res Parkland Res
TOWNSHIP OF SOUTH FRONTENAC
PUBLIC WORKS DEPARTMENT 2016 CAPITAL BUDGET Page 6 of 35
FACILITIES
Page 7 of 35
2016 FACILITIES MANAGEMENT NEW PROJECTS
VERONA MEDICAL – HEAT PUMP REPLACEMENT
$ 10,000
STATION 7 - PAVING
$ 10,000
CARRIED FORWARD FROM 2013
ASBESTOS ASSESSMENT
$ 59,000
BUILDING CONDITION ASSESSMENT
$ 94,000
ENERGY AUDIT
$ 32,500
ACCESSIBILITY STANDARD
$ 15,000
Page 8 of 35
2016 FACILITIES MANAGEMENT CARRIED FORWARD FROM 2014
OPP BUILDING – GARAGE FLOOR DRAINS
$ 20,000
NEW HALL PERTH ROAD – STATION 6 (Eng/Arch)
$ 211,615
BRADSHAW – STATION 1 REPAIRS
$ 25,000
VERONA – STATION 3 REPAIRS
$ 5,000
CARRIED FORWARD FROM 2015
FACILITY SIGNAGE
$ 18,000
NEW HALL – STATION 6
$ 1,000,000
WINDOWS/INSULATION – STATION 5
$ 14,000
TOTAL
$ 1,514,915
Page 9 of 35
2016 RECREATION NEW PROJECTS PLAYGROUND EQUIPMENT - BOWES WILMER BALL PARK –ROOF REPLACEMENT GILMOUR POINT – SITE ACCESS ROAD GERALD BALL PARK – HORESHOE PITS UPGRADE BATTERSEA BALL PARK – BASKETBALL COURT, WASHROOMS, ETC. INVERARY BALL PARK - WASHROOMS STORRINGTON CENTRE – VARIOUS FERMOY HALL - VARIOUS GLENDOWER HALL – FRONT STEP CENTENNIAL PARK - VARIOUS HARTINGTON OLD SCHOOL – AC / ELECTRICAL MCMULLEN PARK – DOCKS SYDENHAM LIBRARY – BACK DECK BOAT LAUNCH UPGRADES – VARIOUS NEW PROJECTS TOTAL
$ 36,000 $ 8,000 $ 40,000 $ 5,000 $ 15,000 $ 5,000 $ 20,000 $ 30,000 $ 40,000 $ 27,500 $ 7,000 $ 15,000 $ 10,000 $ 60,000 $ 318,500
Page 10 of 35
2016 RECREATION CARRIED FORWARD FROM 2013
RECREATION BUILDINGS-RE-KEYING
$ 11,000
CARRIED FORWARD FROM 2014
POINT PARK - FOOTBALL FIELD UPGRADE
$ 420,000
CARRIED FORWARD FROM 2015
GILMOUR POINT - HYDRO INSTALLATION OLD SCHOOL – WINDOW REPLACEMENT SHORELINE RESTORATION/ENHANCEMENT – THE POINT
$ 10,000 $ 8,000 $ 100,000
CARRIED FORWARD TOTAL
$ 549,000
NEW PROJECTS TOTAL
$318,500
2016 RECREATION TOTAL
$867,500 Page 11 of 35
EQUIPMENT REPLACEMENT
Page 12 of 35
2016 EQUIPMENT TANDEM DUMP TRUCK REPLACE F-16
$250,000
BACKHOE REPLACES BT-91
$150,000
HALF TON TRUCKS REPLACE F-34, F-49
$ 70,000
THREE QUARTER TON TRUCKS REPLACE F-41, F-2
$ 110,000
WATER TANK REPLACE TANK FROM F-27
$ 30,000
CULVERT STEAMERS REPLACES BT-88, LT-88, ST-88
$ 30,000
SUB-TOTAL
$640,000 Page 13 of 35
2016 EQUIPMENT (ADDITIONAL INITIATIVES) AVL SYSTEM
$ 100,000
NEW ROAD PATROL AND GPS SYSTEM
PORTABLE HOISTS
$ 50,000
KEELEY ROAD NEW
INITIATIVES
$ 150,000
EQUIPMENT TOTAL
$790,000
Note: Average expenditure, in 2016 dollars, required as per Equipment replacement is approximately $585,000
Page 14 of 35
ENVIRONMENTAL SERVICES
Page 15 of 35
2016 ENVIRONMENTAL SERVICES
BALER
$ 160,000
REPLACEMENT BINS
$ 50,000
ENVIRONMENTAL SERVICES TOTAL
$ 210,000
Page 16 of 35
TRANSPORTATION
Page 17 of 35
2016 TRANSPORTATION NEW PROJECTS
RADIO COMMUNICATIONS – FIRE AND PW
$ 300,000
STREETLIGHTS – NEW LED INSTALLATION
$ 50,000
BEDFORD PATROL YARD IMPROVEMENTS
$ 16,000
PICADILLY PATROL YARD DECOMMISSIONING
$ 10,000
STORRINGTON SALT STORAGE AND SITE WORKS
$ 500,000
KEELEY PATROL YARD – GARAGE DOOR REPLACEMENT
$ 24,000
KEELEY PATROL YARD – GENERATOR REPLACEMENT
$ 60,000
KEELEY PATROL YARD – FRONT POWER GATE
$ 10,000
TRANSPORTATION NEW PROJECTS TOTAL
$ 970,000 Page 18 of 35
2016 TRANSPORTATION CARRIED OVER FROM 2015
RESHINGLE SAND DOME / DOORS - HARTINGTON
$ 50,000
RESHINGLE SAND DOME / DOORS - BEDFORD
$ 50,000
KEELEY OFFICE RENOVATIONS
$ 20,000
KEELEY PATROL YARD – PAINT BOOTH CONVERSION
$ 10,000
CARRIED OVER TOTAL
$ 130,000
NEW PROJECTS TOTAL
$ 970,000
TRANSPORTATION TOTAL
$ 1,100,000
Page 19 of 35
MULTI-YEAR CAPITAL ROADS PROJECTS
Page 20 of 35
Capital Budget YEAR 2 - 2016 Arterial Roads
ROAD NAME Desert Lake Road Desert Lake Road Causeway Perth Road at Buck Lake Study Various Roads
Bridges
BRIDGE NAME Desert Lake Causeway Culverts Salmon Lake Culvert Westport Road Culverts Bridge Replacement Study/Design
Village
ROAD NAME Bellrock Village Harrowsmith Intersection
Local Roads
ROAD NAME Mount Chesney Road Peters Road Rideau Road Carrying Place Road Various Roads
Local Upgrades
ROAD NAME Bradshaw Road Frontenac Road Steele Road
SECTION NUMBER 52725 53185
SECTION DESCRIPTION Hinchenbrooke Road N. to Bauder Dr. Causeway Boat Launch, Parking, Slope Stability TBD
ESTIMATED LENGTH (m) 1550 300
SECTION DESCRIPTION Desert Lake Causeway Salmon Lake Road Wooden Culverts at Wolfe Lake Green Bay, Moreland Dixon
ESTIMATED LENGTH (m)
SECTION NUMBER 44065 & 40435
SECTION DESCRIPTION First Lake Rd & Mill St. Hwy 38, Colebrook, Wilton, Ottawa
ESTIMATED LENGTH (m) 700
SECTION NUMBER 44455+44470+44485 45010 45415
ESTIMATED LENGTH (m) 3000 300 950
TBD
SECTION DESCRIPTION West Limits to Beech Nut Road Harrowsmith Road to End Burnt Hills Road to End Burnt Hills to Fire Hall TBD
SECTION NUMBER 40645 42370 46030
SECTION DESCRIPTION Steele Road to End Mount Chesney Rd to Battersea Rd Bradshaw Rd Southerly
ESTIMATED LENGTH (m) 1900 500 2200
TBD STRUCTURE NUMBER Str. #44 CUL 06,07 Str. 28, Cul 2
TBD
TBD
RECOMMENDED CONSTRUCTION Rehabilitation Rehabilitation Engineering Steel Beam Guiderail SUB-TOTAL RECOMMENDED CONSTRUCTION Replace Replace Replace Engineering SUB-TOTAL RECOMMENDED CONSTRUCTION Reconstruction Reconstruction SUB-TOTAL RECOMMENDED CONSTRUCTION Rehabilitation Rehabilitation Rehabilitation Rehabilitation Single Surface Treatment SUB-TOTAL RECOMMENDED CONSTRUCTION Reconstruction (Surface in 2017) Major Rural Upgrade Double Surface Treatment SUB-TOTAL
TOTAL
ESTIMATED COST $600,000.00 $100,000.00 $25,000.00 $50,000.00 $775,000.00 ESTIMATED COST $150,000.00 $750,000.00 $400,000.00 $50,000.00 $1,350,000.00 ESTIMATED COST $800,000.00 $700,000.00 $1,500,000.00 ESTIMATED COST $240,000.00 $60,000.00 $100,000.00 $75,000.00 $700,000.00 $1,175,000.00 ESTIMATED COST $200,000.00 $100,000.00 $250,000.00 $550,000.00
$5,350,000.00
Page 21 of 35
Capital Budget YEAR 3 - 2017 Arterial Roads
ROAD NAME Battersea Road Westport Road
Bridges
BRIDGE NAME Devil Lake Road Culvert Green Bay Road Culvert Moreland Dixon Culvert Bridge Replacement Study/Design
Village
ROAD NAME Perth Road
Local Roads
ROAD NAME Bradshaw Road Various Roads
Local Upgrades
ROAD NAME Bradshaw Road Deer Creek Drive Devil Lake Road Fawn Brook Drive Spooner Road
SECTION NUMBER 50625+50675+50750 58245 & 58360 & 58475
SECTION DESCRIPTION Burnt Hills Road Northerly 4.5km Burridge Road to Devil Lake Road
ESTIMATED LENGTH (m) 4500 7750
STRUCTURE NUMBER Cul 9 Str. #28 Cul 2 Str. 25, 27, 30
SECTION DESCRIPTION South of Centreville Road 0.2km North of White Lake Road At Rockwood Estates Fish Creek, Buck Bay, Bunker Hill
ESTIMATED LENGTH (m)
SECTION NUMBER 53760
SECTION DESCRIPTION Inverary Urban Section
ESTIMATED LENGTH (m) 700
SECTION NUMBER 40615 & 40630 TBD
SECTION DESCRIPTION Road 38 to Steele Road TBD
ESTIMATED LENGTH (m) 2150 TBD
SECTION NUMBER 40645 41785 41875 & 41890 42105 45940
SECTION DESCRIPTION Steele Road to End Phase 1 Section West Devil Lake Lane to Centreville Rd Phase 1 Section End to Leeman Road
ESTIMATED LENGTH (m) 1900 400 6450 400 300
RECOMMENDED CONSTRUCTION Rehabilitation Hotmix Overlay SUB-TOTAL RECOMMENDED CONSTRUCTION Replace Replace Replace Engineering SUB-TOTAL RECOMMENDED CONSTRUCTION Rehabilitation SUB-TOTAL RECOMMENDED CONSTRUCTION Hotmix Overlay Single Surface Treatment SUB-TOTAL RECOMMENDED CONSTRUCTION Double Surface Treatment Hotmix Overlay Major Rural Upgrade Hotmix Overlay Hotmix Overlay SUB-TOTAL
TOTAL
ESTIMATED COST $1,500,000.00 $1,000,000.00 $2,500,000.00 ESTIMATED COST $50,000.00 $250,000.00 $150,000.00 $50,000.00 $500,000.00 ESTIMATED COST $1,000,000.00 $1,000,000.00 ESTIMATED COST $250,000.00 $400,000.00 $650,000.00 ESTIMATED COST $250,000.00 $50,000.00 $500,000.00 $50,000.00 $50,000.00 $900,000.00
$5,550,000.00
Page 22 of 35
Capital Budget YEAR 4 - 2018 Arterial Roads
SECTION NUMBER 53875 TBD
SECTION DESCRIPTION Inverary Urban to Loughborough Lake Bridge TBD
ESTIMATED LENGTH (m) 3100 TBD
STRUCTURE NUMBER Str. #25 Str. #27
SECTION DESCRIPTION 0.2km South of Westport Road 0.2km North of Westport Road
ESTIMATED LENGTH (m)
ROAD NAME
SECTION NUMBER
SECTION DESCRIPTION
ESTIMATED LENGTH (m)
Bedford Road
51000
Sydenham Dam to Alton Road
1000
ROAD NAME Perth Road Various Roads
Bridges
BRIDGE NAME Bunker Hill Bridge Buck Bay Road Bridge Various Bridges
Village
Local Roads
ROAD NAME Keeley Road Randy Clark Road Salmon Lake Road Various Roads
Local Upgrades
ROAD NAME Devil Lake Road Green Bay Road
SECTION NUMBER 40615 & 40630 45340 45640 TBD
SECTION DESCRIPTION Patrol Yard Easterly 2500m Battersea Road to End Bedford Road to Frontenac Park TBD
ESTIMATED LENGTH (m) 2500 2200 2100 TBD
SECTION NUMBER 41875 & 41890 42610
SECTION DESCRIPTION West Devil Lake Lane to Centreville Rd Bobs Lake Rd to White Lake Rd
ESTIMATED LENGTH (m) 6450 5400
RECOMMENDED CONSTRUCTION Rehabilitation Micro Surface SUB-TOTAL RECOMMENDED CONSTRUCTION Replace Replace Concrete Repairs SUB-TOTAL RECOMMENDED CONSTRUCTION Rehabilitation
ESTIMATED COST $1,000,000.00 $150,000.00 $1,150,000.00 ESTIMATED COST $250,000.00 $250,000.00 $100,000.00 $600,000.00 ESTIMATED COST $1,500,000.00
SUB-TOTAL RECOMMENDED CONSTRUCTION Rehabilitation Rehabilitation Rehabilitation Single Surface Treatment SUB-TOTAL RECOMMENDED CONSTRUCTION Double Surface Treatment Major Rural Upgrade SUB-TOTAL
TOTAL
$1,500,000.00 ESTIMATED COST $300,000.00 $400,000.00 $500,000.00 $500,000.00 $1,700,000.00 ESTIMATED COST $450,000.00 $400,000.00 $850,000.00
$5,800,000.00
Page 23 of 35
Capital Budget YEAR 5 - 2019 Arterial Roads
ROAD NAME Bedford Road Road 38 Various Roads
Bridges
BRIDGE NAME Fish Creek Bridge Hinchenbrooke Road Culvert North Shore Culvert Petworth Culvert Bridge Replacement Study/Design
Local Roads
ROAD NAME Arena Boundary Road Hinchenbrooke Road Latimer Road North Shore Road Various Roads
Local Upgrades
ROAD NAME Deyos Road Green Bay Road
SECTION NUMBER 51690 55715 & 55830 TBD
SECTION DESCRIPTION 1.2km North of Salmon Lk Rd to Canoe Lk Rd Desert Lake Rd to Central Frontenac TBD
ESTIMATED LENGTH (m) 3400 3850 TBD
STRUCTURE NUMBER Str. #30 Cul 8
ESTIMATED LENGTH (m)
Str. #35 Str. 31, 41, 42
SECTION DESCRIPTION 0.2km North of Buck Bay Road 0.4km North of Desert Lake Road 0.2km East of Hewlett Packard Road 0.1km West of Wolf Swamp Road Eagle Creek, Railton Rd., Shales Rd.
SECTION NUMBER 40180 42910 43735 44665 TBD
SECTION DESCRIPTION Frontenac Arena to Piccadilly Road Moore Farm Lane to Desert Lake Rd Davidson Road to Inverary Hewlett Packard to End TBD
ESTIMATED LENGTH (m) 500 4400 2900 4000 TBD
SECTION NUMBER 41935 & 41950 42610
SECTION DESCRIPTION Desert Lake Rd to James Wilson Rd Bobs Lake Rd to White Lake Rd
ESTIMATED LENGTH (m) 3600 5400
RECOMMENDED CONSTRUCTION Rehabilitation Mill and Pave with Shoulders Micro Surface SUB-TOTAL RECOMMENDED CONSTRUCTION Replace Replace Replace Replace Engineering SUB-TOTAL RECOMMENDED CONSTRUCTION Rehabilitation Rehabilitation Rehabilitation Rehabilitation Single Surface Treatment SUB-TOTAL RECOMMENDED CONSTRUCTION Major Rural Upgrade Double Surface Treatment SUB-TOTAL
TOTAL
ESTIMATED COST $1,000,000.00 $700,000.00 $200,000.00 $1,900,000.00 ESTIMATED COST $300,000.00 $100,000.00 $150,000.00 $300,000.00 $50,000.00 $900,000.00 ESTIMATED COST $100,000.00 $600,000.00 $500,000.00 $400,000.00 $500,000.00 $2,100,000.00 ESTIMATED COST $500,000.00 $600,000.00 $1,100,000.00
$6,000,000.00
Page 24 of 35
Page 25 of 35
STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:
October 21, 2015
AGENDA DATE:
October 27, 2015
SUBJECT: Mandatory Peer Reviews – Follow up RECOMMENDATION: That Council provide direction on the proposed mandatory peer review framework. BACKGROUND: On September 1, 2015 Council deferred a notice of motion requiring mandatory peer reviews based on staff’s recommendation. Council provided staff 60 days to respond to Council on a framework that would be workable that avoids duplication with the County’s peer review process and was not so broad as to be applicable to all technical studies The attached frame work has been developed by the Township Planner for Council’s comment and direction. ATTACHMENT: •
Peer review Framework
Submitted/approved by: Wayne Orr, CAO
Page 26 of 35
PEER-REVIEWS FOR THE FOLLOWING TYPES OF DEVELOPMENT PROPOSALS The Township of South Frontenac will require a peer review for the following: Any environmental study in support of a proposed:
Plan of subdivision Plan of condominium Recreational resort development Multi-unit residential or institutional development New aggregate extraction or aggregate expansion Any development in proximity to the Sydenham Lake IPZ
Any hydrogeological study is support of:
Multi-unit residential or institutional development New aggregate extraction or aggregate expansion
Note: for Plans of Subdivision or Condominium the County of Frontenac undertakes a peer review of any hydrogeological study Any Lake Impact Assessment in support of:
Plan of subdivision Plan of condominium Recreational resort development Multi-unit residential or institutional development
The Township of South Frontenac will often require a peer review for the following: Any Noise and Dust Study in support of:
New aggregate extraction or aggregate expansion
Any Traffic Study in support of:
Plan of subdivision Plan of condominium Recreational resort development Multi-unit residential or institutional development New aggregate extraction or aggregate expansion
Notes: the Township reserves the right to require a peer review of any study submitted for any type of development if Council has reason to believe the review is warranted. All costs associated with peer reviews are born by the owner/developer.
Page 27 of 35
Lindsay Mills
Planner/Deputy Clerk Township of S. Frontenac 4432 George St, Box 100 Sydenham, ON KOH 2TO October 19, 2015 Dear Mr. Mills,
I am writing regarding the severance for the property of James Campbell on the James Wilson Road in our Township. It is my hope that, after the severance is approved, it will still be possible to secure continued public access to the small beach that many of us have used for a number of years.
When my children were young, we often stopped at the beach (which one of my children still calls “the magic beach”) en route to our cabin on Canoe Lake Road. While we have water access on our land, Paddy’s Lake is at the far end of the property, and there have been many a time when we swam at the
James Wilson beach rather than hiking all the way back to Paddy’s Lake. Our family has always thought of this beach as a charming public space, and it is my hope that it can remain that way. I understand that this could be possible if, in following the Planning Act provisions regarding public parkland for recreation, the parkland dedication clause was put into effect.
More recently, Wintergreen has been hosting workshops related to the visual arts. While we have many beautiful sites on the land at Canoe Lake, sometimes we hold sessions on the James Wilson Road. For
example, a week-long workshop on pastel painting involved both locations. Participants to that workshop enjoyed the beach at the end of a day of painting, and in this way, the public that has made use of the beach
over the years has included not only local residents, but also visitors to the Township. It would be a shame to lose this lovely swimming location when there is a simple and elegant solution that could be invoked to solve the problem. Yours sincerely, Rena Upitis Executive Director
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WlNTERGREEN Mailing Address: P.O. Box 75 . YarkerON KOK3NO . (613)273-8745 . www.wintergreenstudios.com Location: 9780 Canoe Lake Road, Township of South Frontenac ON
Page 28 of 35
Lindsay Mills From: Sent: To: Cc:
Subject:
Wolfe Erlichman cerlichman@yahoo.com October-19-15 8:07 PM
Lindsay Mills Jennie Kapusta Re: James Campbell severance
Dear Mr. Mills
understand that South Frontenac council will be considering a parkland dedication instead of cash in lieu when the James Campbell severance on Canoe Lake is considered. I would hope that council would opt for the parkland dedication so that this small piece of land would be in the public domain. This would mean that the township would have the ability to formalize and clarify the existing informal arrangement. If this were to happen then people in the neighbourhood would have legal access to Canoe Lake and the tiny beach that is there. Having small amenities for local people helps make communities more livable.
Wolf e Erlichman
979 Green Bay Road
Page 29 of 35
Lindsay Mills From: Sent: To:
October-19-15 10:16 PM
Subject:
Thank you for your voice message & yes I shall call you Tuesday morning (re Severance
Pamela Jones maddogbtw@gmail.com Lindsay Mills
Applications & Possible Parkland, James Campbell property) Good Morning/ Lindsay Mills/
Thank you for your voice message last Thursday, in which you confirmed that a report and recommendation regarding the severance applications by James Campbell and possible parkland would be considered at a meeting of Council tomorrow/ Tuesday October 20, 2015, and that the report was not recommending creation of a parkland. You also
invited me to contact you upon your return to the office on Tuesday - please note that I shall call you tomorrow morning.
I had the opportunity to view the report and recommendation when it was posted to the township website earlier today. I have also prepared a letter on the topic, below, recognizing that my comments are too late for inclusion in the
agenda package; is it too late for an addendum/ or perhaps tabling the letter at the meeting itself? With thanks for your assistance and support/ Pamela Jones
tel.: (613) 237-6902
Subject: Comment Regarding Possible Parkland Dedication related to Severance Applications at James Wilson Road at Canoe Lake (James Campbell property) To the members of Council of the Township of South Frontenac:
It came to my attention late last week that the Council was contemplating creation of “parklancT near the western end
of the causeway between Canoe Lake and Eel Lake, adjacent to the James Campbell property, and that this topic is on the agenda for the Council meeting to be held Tuesday, October 20, 2015. As I appreciate that my comments are too late for inclusion in the agenda package, I have taken the liberty of preparing a separate letter My points are as follows:
a) I own the cottage and property on James Wilson Road on the eastern end of the causeway/ opposite the James Campbell property. I have received no formal notice of the proposed severances on the James Campbell property/ nor of CounciFs consideration of possible creation of a park; it is only through advice from a cottage neighbour, who saw an article in the local newspaper, that I undertook to investigate and understand what was under consideration. I am disappointed that no formal consultation of neighbours appears to have been undertaken.
b) Regarding public access for swimming: I acknowledge that a number of local people currently use the road allowance to access a small beach area for swimming and appreciate that they wish to continue such use. If you are not personally familiar with the location, I think that you need to be aware that this is a small area (perhaps 20 feet by 10 feet? … Fm not good at judging dimensions) and is hardly a “beach” of the sort that could accommodate a large number of users. I do not believe it would be a sound basis for development of parkland.
c) Concern re development - safety for people: Creation of a park and attempting to attract additional users would
create more traffic on our narrow road (James Wilson Road) and hazards related to parking. Approached from Canoe
Page 30 of 35
Lake Road, James Wilson Road requires careful navigation over hills and around two 90-degree turns - two cars can pass safely, but only if drivers going both ways stay at the edge of the road. Approached from the west, there is an even narrower section of James Wilson Road that would create accident risks for users. The subject proposed parkland is at a
sharp corner of the road with a driveway entering from the south - this would pose a safety hazard for both pedestrian
and vehicular traffic.
d) Concern redevelopment-impact on natural environment: the area in question is right beside a shallow bay that is
used by wildlife - we have loans. Great Blue Herons and turkey vultures in the area. Should development be contemplated, I would expect some sort of environmental impact study to be undertaken. At a minimum, I would expect that acceptance from the Cataraqui Regional Conservation Authority would need to be secured.
e) Concern re development - impact on surrounding neighbours: I understand that locals have long enjoyed swimming in Canoe Lake from the road allowance near the James Campbell property and believe they should continue to have access to swim; however/1 do not think this is the right location for a park and beach. As noted above, it is a small area. Creation of a park and attempting to attract additional users would not only create more traffic and hazards
related to parking, but also noise from park users. While I appreciate that noise carries over water and that people swimming do make some noise, I would not have bought this cottage property if it had been across from a park. To
date/ we have endured loud noise, at times late into the night, from the beach area (including a young man apparently
trying to find out how loud he could scream in the middle of the night). I do not think it is practical to expect the township to be able to monitor and control such behaviour; accordingly, I do not think it wise for the township to create
a more appealing venue for such late-night parties. I am happy to pay taxes for the privilege of owning a cottage property/ but believe that we have a right to peaceful enjoyment of our property.
f) Concern re development-impact on property value: We have spent considerable funds on both acquisition and
maintenance of our property, and we have added a screened-in porch/ which has resulted in increased taxes payable to
the township. I believe that creation of a park here would result in decreased property value for our cottage and/ should the township proceed with a park, then I would seek to explore a corresponding decrease in tax payable. In conclusion, I would urge you to decide against parkland in this area.
I had a brief exchange of voice message with Lindsay Mills of the Planning department last week, and will endeavour to speak with him in person when he is back in the office tomorrow.
Respectfully, Pamela Jones
2
Page 31 of 35
TO SOUTH FRONTENAC COUNCIL:
OCT 15, 2015
This letter concerns the proposed granting of severances for the Campbell property on Canoe Lake, which I strongly oppose until a professional survey has been conducted to determine the exact boundary of the property, the Township road allowance limits, and the relation to the Canoe Lake high-water mark.
Granting any severance before this survey is completed will expose the Township and taxpayers to the risk of mistakenly allocating the small beach area in question. Furthermore, since Mr. Campbell is applying for the severances and contends the beach area in question is on his land, he has an obligation to prove this and pay for an impartial, independent surveyor selected and supervised by the Township.
This process will protect Township taxpayers from any potential future liability, and establish clear property boundaries at no additional cost to them. If Mr. Campbell refuses to pay in advance the cost of this survey (by means of an escrow payment made to the Township), the severance application should be rejected by the Township.
This is particularly required as Mr. Campbell has in the past allowed the unauthorized construction of a permanent building (without a building permit or proper setback) on the land in question, and the placement of unauthorized trailers. This indicates a lack of respect for Township bylaws. Furthermore, his existing building on Canoe Lake is for sale, which demonstrates his intention to sell all his properties and leave the area.
I should add that I built a home 5 km from the Canoe Lake beach area 15 years ago, and it is my prime swimming location. In the summer, I routinely swim there twice per day, and often bring visiting friends and family as well. It is particularly apt for very small children, as it has a shallow, sandy entry with no deep drop offs. I have seen many local families bring their children there, in part because it is not used for motorized boat launching.
Page 32 of 35
If a survey establishes that the beach access/high-water point is within the Township road allowance, then I recommend it be incorporated into a public parkette available to all Township residents. I would be pleased to donate a permanent picnic table and benches, and I know several neighbours (permanent residents and cottagers) would contribute a day of labour to make this parkette an asset to the area.
In conclusion, although this beach access point is small in size, the decision facing Council is large because it will determine whether access to one of the Townships’ finest recreational lakes is private, or public, for future generations to come.
Cordially, Paul McKay
Page 33 of 35
Page 34 of 35
Lindsay Mills Planner/Deputy Clerk Township of S. Frontenac 4432 George St., Box 100
Sydenham, ON KOH 2TO th
Oct. 20W, 2015
Dear/ Mr. Mills/
I am writing regarding the severance for the property of James CampbeH on the James Wilson Road in our Township. I am hopeful that, after the severance is approved/ it will still be possible to secure continued public access to the small beach that many of us in this community have used. I have two young boys who have enjoyed playing in the sand and splashing in the shallows at this little beach. It is the closest beach to our home on Canoe Lake Road, and as we do not have waterfront
property/ it is nice that we can also enjoy Canoe Lake via the only public access point on the lake. Fve been told by my neighbours that this sweet little spot could endure if the parkland dedication clause in the Planning Act provisions was enacted. I hope that my kids and will be able to continue to use this lovely little spot for years to come. Yours sincerely/ Louise Cooper Landowner, 9654 Canoe Lake Road c. Jennie Kapusta
Page 35 of 35
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Dear Councillors
I am writing to support the creatton of a small parkette at the little beach on the west end of the causeway on Canoe Lake. Canoe Lake has littte if any
good public access. Establishing this pubic access would altow all residents of the township access to one of our takes. It wouki help reduce any conflict between lake residents and other residents of the township by permitting access on township property.. As you know there are very few natural beaches on any of the Township lakes and this is an opportunity that comes
along very rarely. At little cost, can secure access to a small beach far all township residents. This is a once in a lifetime opportunity and once it is gone, it will be gone forever. TTianks you for your consideratron off this^issue and support fcr all the residents in the Township. ».
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