Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: September 27, 2016 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole September 27, 2016 Time: 7:00 pm Location: Council Chambers Meeting # 28 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Angela Maddocks, Executive Assistant.
Call to Order
a)
Mayor Vandewal called the meeting to order at 7:00 p.m.
Declaration of pecuniary interest and the general nature thereof-n/a
Scheduled Closed Session - n/a
***Recess *** - n/a
Delegations
a)
Anne Prichard, Community Futures Development Corporation, re: Updates Anne Prichard reviewed the Federal Development Agency of Southern Ontario changes in the funding model that has resulted in a decrease in funding for the Frontenac Community Futures Development Corporation . She is requesting Council to consider a grant for CFDC in the budget deliberations.
b)
Anne Marie Young, County of Frontenac, re: Draft Harrowsmith Community Improvement Plan Anne Marie Young reviewed the Community Improvement Plan (CIP) program for Harrowsmith noting that two public consultations were held and input was sought on the needs, vision, goals and preferred programs for this initiative and provided a brief overview of the grants that will be available under this program. A public meeting is scheduled for October 4, 2016.
c)
Alison Vandervelde, County of Frontenac, re: County Branding Initiative Alison Vandervelde provided Council with an overview of the region-wide brand that is intended to unify the four municipalities under one umbrella and to provide clarity around the entity that is Frontenac, including the geography and characteristics.
Reports Requiring Action
a)
Rick Chesebrough, Fire Chief, re: Emergency Response Fees Council supported the increase in fee for emergency response.
Committee of the Whole September 27, 2016 b)
Lindsay Mills, Planner, re: Illegal Special Event Concerts - Part Lot 13, Concession VII: Veseau Council was supportive of the Planner bringing back a recommendation that denies sanctioning any further events and to continue to charge the owner for every illegal event as he continually doesn’t abide by the rules. Mayor Vandewal noted that he would like to see a petition from concerned neighbours.
c)
Lindsay Mills, Planner, re: Parkland Fee for Matias - Willowbrook Estates Council was supportive of accepting the average of the two appraisals which was $3,364.00 as the parkland fee for Willowbrook Estates.
d)
Lindsay Mills, Planner, re: Closing of Road Allowance in Part of Lot 8, Between Concession X and XI, Loughborough District Council was supportive of moving forward with the advertising and sale of the closure of this particular road allowance.
e)
Angela Maddocks, Executive Assistant, re: Fire Hall Tour and Offsite Meeting Council was supportive of the October 14, 2016 off site meeting that will start at 8:30 am and be held at the Holiday Country Manor in Battersea. If the work to the culvert on Westport Road is not scheduled for the weekend of October 15, it was agreed to have a coordinated Fire Hall tour and for Council to look at the conditions of both Westport Road and Sunbury Road. The tour would take place on Saturday, October 15, 2016, leaving the municipal offices at 8:30 am. It was noted that it is not mandatory for the staff to attend other than the CAO.
Reports for Information
a)
Tim Laprade, Arena/Recreation Supervisor, re: Recreation Survey Results Councillor McDougall asked if the results included the paper copies of the survey that were submitted.
Rise & Report
a)
Rideau Valley Conservation Authority
b)
A continued focus on wetland rehabilitation Financial information to the end of May was provided at the last meeting. Strategic Planning continues. Preliminary 2017 budget is underway. The 50th Anniversary celebration has been moved to the end of November.
Cataraqui Region Conservation Authority
Steve Knechtel has retired as the General Manager, Rob McRae is acting General Manager.
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Committee of the Whole September 27, 2016
c)
Quinte Region Conservation Authority
d)
The work plan for the next three years continued with a focus on enhanced communication, climate change adaption and enhanced watershed management.
The next meeting is Thursday, September 29, 2016.
Portland Heritage
The summer student did an amazing job, labelled artifacts, developed promotional material and helped as a tour guide. She is recommended for next year. Mayor Vandewal felt a letter of thanks should be sent to her. Museum will close on Thanksgiving weekend.
Information Items - n/a
Notice of Motions
a)
Councillor Sleeth served a notice of motion to encourage County Council to financially support CFDC in their 2017 budget and if not supported at the County to be considered in the Township budget.
Announcements
a)
Deputy Mayor Sutherland asked about the protocol for By-law Enforcement; is there a mechanism for accountability and follow up in place. The CAO explained the processes in place for follow up.
b)
Councillor McDougall provided an update on the County’s use of reserves from the Frontenac Renovates program to cover unexpected expenses in the trail improvement process. Discussion took place with regard to the money that has been spent on the trail system and if there is any return on the investment for businesses in the County.
Question of Clarity (from the public on outcome of agenda items)
a)
Jeff Green questioned the status of the piece of land in Verona that has been referred to as a “trail head” and parking lot.
Closed Session - n/a
Adjournment
a)
The meeting was adjourned at 8:40 pm.
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