Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: June 28, 2016 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole June 28, 2016 Time: 5:00 pm Location: Council Chambers Meeting # 22 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Mayor Vandewal called the meeting to order at 5:00 pm
Declaration of pecuniary interest and the general nature thereof-n/a
Scheduled Closed Session at 5:00 pm
***Recess - reconvene at 7:00 p.m. for Open Session
Delegations
a)
Suzanne Ruttan, LDSB Trustee and Paul Babin, Superintendent of Business Services and Treasurer, LDSB re: Long Term Accommodation Plan Paul Babin noted that the Long Term Accommodation Plan conducted by the Limestone District School Board is a requirement of the Ministry of Education. The plan examines the accommodation and program needs by reviewing projected student enrolment, facility utilization and facility renewal needs. Twelve proposed projects with timelines involving school consolidations, boundary changes and construction of replacement/ new schools have been identified in the process. For South Frontenac, a school consolidation and boundary change involving Prince Charles Public School and Loughborough Public School is proposed with the process to begin in the 2019-2020 school year. Public consultation will take place in advance of any future decision.
b)
Elizabeth Wylie, re: Improving/Planning for Bicycle Paths along Township Roadways Elizabeth Wylie requested consideration for the paving of the shoulder of roads as an inexpensive means of physical activity and promotion of fitness in the township. Ms. Wylie recognized that paving the shoulders is an expensive undertaking. She voiced concerns about the Ottawa Bicycle Club using the Perth Road corridor and having more than two cyclists riding side by side and how this affects other vehicular traffic. Councillor Schjerning suggested using the new traffic sign as an educational tool for cycling safety along this route. Deputy Mayor Sutherland noted that the Ottawa Bicycle Club have been made aware of concerns previously expressed and in theory they do follow the rules.
c)
Steve, Ana and Claire Leonard re: Expansion of Family Farm Steve Leonard spoke to the email that was included in the agenda package regarding the expansion of his farming operation.
Committee of the Whole June 28, 2016 Clair Leonard provided a history of the family farm and the 6 generations that have farmed there. She was concerned about water quantities and the effects of the proposed subdivision on the farming operation. She plans on retiring on the farm and is worried about restrictions. Council noted that the MDS2 calculation will need to be factored in for any construction on the farm property and that the outcome of the proposed development is still unknown. 6.
Reports Requiring Action
a)
Lindsay Mills, Planner, re: Closing of Road Allowance between Lots 6 & 7, Concession XIII, Storrington (Wehlau) Council was supportive of the request to close a sell the portion of the road allowance.
b)
Lindsay Mills, Planner, re: Request to Permit a Special Event Concert, Part of Lot 13, Concession VII, Storrington - Guitar Festival Council was supportive of the request with the conditions that the exemption includes a 1:00 am time limit and that future festivals require permission from the municipality before advertising is circulated.
c)
Lindsay Mills, Planner, re: Review of Application for Site Plan Agreement in Part of Lot 2, Concession IV, Loughborough (Silver) Council was supportive of the proposed site plan.
d)
Lindsay Mills, Planner, re: Willowbrook Estates (Matias) - Parkland Fees Council was supportive of the parkland fee established in the report.
e)
Wayne Orr, Chief Administrative Officer, re: Official Plan/Zoning Report Council was supportive of focusing on addressing one thing at a time. Addressing the recommendations of the Organizational Review and moving forward with this initiative is the priority before looking at the Official Plan and Strategic Plan.
Reports for Information
a)
Vendor of Listing Report with Values
b)
Mark Segsworth, Public Works Manager, re: Updated 2016 Maintenance & Construction Schedule
Rise & Report
a)
Rideau Valley Conservation Authority A watershed tour was conducted as well as a tour of the Smiths Falls water plant. The tour included Motts Mills where the dam has been taken out and a berm has been constructed to encourage different species of flora and fauna. The tour was very interesting and informative.
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Committee of the Whole June 28, 2016 b)
Cataraqui Region Conservation Authority
A visit of authority areas that are being monitored took place. An Ad Hoc committee is responsible for establishing a work plan for the next four years that identifies enhanced projects that are being considered. This will be presented to South Frontenac Council when completed. c)
Quinte Region Conservation Authority A Level 1 low water statement has been issued. There are concerns about turbulence on the Moira River as there is not enough water flow. The next meeting is in September
d)
Portland Heritage An invitation to the museum’s first Birthday Party was distributed to Council.
Information Items
a)
Phil Archambault, re: Speed Bumps on Silverwood Dr
b)
Barbara Canton, President, Battersea Loughborough Lake Association re: Compliance with Conditions of Approval of Vacant Land Condominium Plans
Notice of Motions
a)
Councillor Schjerning served notice of motion to ask the County to defer a decision on the Hartington Subdivision proposal until the peer review has been received.
Announcements
Question of Clarity (from the public on outcome of agenda items)
a)
Councillor Sleeth relayed concerns about a property maintenance issue in Battersea.
Closed Session- n/a
Adjournment
a)
The meeting adjourned at 8:22 pm.
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