Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: March 28, 2017 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole March 28, 2017 Time: 6:00 p.m. Location: Council Chambers Meeting # 8 Present: Mayor Ron Vandewal, Brad Barbeau, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Forbes Symon, Manager of Development Services, Lindsay Mills, Planner, Angela Maddocks, Executive Assistant 1.
Call to Order
a)
Mayor Vandewal called the meeting to order at 6:00 p.m.
Declaration of pecuniary interest and the general nature thereof - n/a
Scheduled Closed Session
a)
Litigation - Hartington Development
b)
Verbal Report - Matters about an Identifiable Individuals
***Recess - reconvene at 7:00 p.m. for Open Session
Introductions
a)
Forbes Symon - Manager of Development Services Mayor Vandewal introduced Forbes Symon, Manager of Development Services who started in his new role on March 27, 2017
Delegations
a)
Sheena & Leo Pillay, Owners of Desert Lake Resort Inc, re: Request for Noise By-law Exemption Sheena Pillay, co-owner of the Desert Lake Resort indicated they are willing to work with the lake association to address concerns. They are changing their operations and trying to change the reputation as a “party park” to a “family resort”. They want to be respectful of the neighbours of the resort and are willing to work together for a solution. Her suggestion for music events is for the Saturday night of every long weekend plus one additional Saturday night in both July and August.
b)
Desert Lake Property Owners Association, re: Noise By-law Exemption Rik Saaltink, representing the Desert Lake Property Owners Association referred to his remarks included in the agenda package. He thanked the resort operators for their openness and flexibility noting that they do not necessarily have a full appreciation of how sound carries across the lake. There are four other campground operators on Desert Lake however the Desert Lake Family Resort has the biggest impact on the community. He felt the number of events should be limited and expressed concern about getting by-law enforcement to the site when the music event is taking place. He noted that he is prepared to work with the resort owners and the township for a resolution however he noted that the challenge is the compatibility of what lake residents value - their
Committee of the Whole March 28, 2017 privacy and natural quality of the environment. c)
Kanji Nakatsu, re: Noise By-law Exemption Proposal Mr. Nakatsu has owned his cottage for 39 years and values the beauty of the area. There is a history of objectionable sound over the years from the resort. His cottage is 600-700 metres directly across from the open water from the resort. He had guests at his cottage who were camping at the resort and they acknowledged that the sound is not that loud at the resort itself. He recognized that the resort has grown in 39 years and expanded in size and that they employ local people however he felt the pleasure of having a cottage on Desert Lake with quiet evenings and listening to the loons is affected by the volume of the PA system at the resort and the music events. Mayor Vandewal commended everyone for working together to find a resolution that will work for all. The parties were asked to bring back a proposal in time for the April 18 meeting.
Reports Requiring Action
a)
Lindsay Mills, Planner, re: Minimum Distance Separation: New Guidelines Mr. Mills reviewed the new guidelines for determining minimum distance separation issued by the Ministry of Agriculture Food and Rural Affairs that took effect on March 1, 2017. He noted that there are three modifications that provider clarity for better implementation. Mr. Mills confirmed that the new guidelines will only be applied to new lots and on vacant lots of records construction needs to be as far away as possible. He noted that staff time will be required to draft the zoning by-law provisions as well as the public meeting requirements and over the long term the administration and monitoring tasks will result in additional staff time.
b)
Lindsay Mills, Planner, re: Development of Policy for Amount of Parkland Dedication Fee Mr. Mills reviewed the proposed policy for the amount of parkland dedication fee and the draft by-law. Council was supportive of bringing the by-law forward for approval as drafted with minor modifications.
c)
Wayne Orr, Chief Administrative Officer re: Partnership for Climate Protection Wayne Orr reviewed the history of the partnership with climate protection and the milestones that signify the activities and measurements of the corporate and community components. There have been lots of things done that have been energy conscious. Council acknowledged the limited staffing and while climate change remains an important topic, no further action will be taken.
d)
Wayne Orr, Chief Administrative Officer, re: Notice of Motion - Amendments to Building Code - Septic Systems The general consensus of Council is that no action be taken until such time as the province provides clear direction on the amendments to the Building Code.
Reports for Information - n/a
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Committee of the Whole March 28, 2017 9.
Rise & Report
a)
County Council No updates.
b)
Arena Board The season is over and ice will be coming out this week. A small financial surplus for this year and lots of summer activities planned. The Arena Manager has been successful in receiving various grants. The Board has voted not to consider solar panels at this time.
c)
Police Services Board Those interested in submitting their names for the provincial appointee position attended the March 23, 2017 meeting. The back log in provincial appointments will be addressed at the zone meeting in two weeks.
d)
Portland Heritage No updates.
Information Items
a)
Noise By-law 2015-41
b)
Robert Brown, re: Desert Lake Family Resort - Request for Noise By-law Exemption
c)
Benjamin Applebaum re: Desert Lake Family Resort - Request for Noise Bylaw Exemption
d)
Brian Cumming, re: Desert Lake Family Resort - Request for Noise By-law Exemption
e)
Kelly Chesney & Sarah Torrible, re: Desert Lake Family Resort - Request for Noise By-law Exemption
f)
John Bonner, re: Desert Lake Family Resort - Request for Noise By-law Exemption
g)
Carol & Yves Poinsignon, re: Desert Lake Resort - Request for Noise By-law Exemption
h)
Julie Wise, re: Desert Lake Family Resort - Request for Noise By-law Exemption
i)
Peter & Kerry Hodson, re: Desert Lake Family Resort - Request for Noise Bylaw Exemption
j)
Corporation of the Municipality of Calvin, re: Building Code Changes - Septic Systems
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Committee of the Whole March 28, 2017
k)
Chief Stephen Hernen, President, Ontario Association of Fire Chief, re: 2017 Municipal Officials Seminar
l)
Jeff Leal, Minister of Agriculture, Food and Rural Affairs, re: 2017 Premier’s Award for Agri-Food Innovation Excellence
Notice of Motions - n/a
Announcements - n/a
Question of Clarity (from the public on outcome of agenda items)
a)
Fran Willes provided clarification on Section 51.1 of the Planning Act as it relates to parkland payments. She asked if there would be any rise and report from the “Closed Session” and was advised that there was not any report.
Closed Session - n/a
Adjournment
a)
The meeting was adjourned at 8:20 p.m.
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