Committee of the Whole - 28 Nov 2017 - Agenda

Published November 28, 2017

Word Count 22906 words

Reading Time 108 min read

Body: Committee of the Whole Type: Agenda Meeting: Committee of the Whole Date: November 28, 2017 Collection: Council Agendas Municipality: South Frontenac

[View Document (PDF)](/docs/south-frontenac/Agendas/Committee of the Whole/2017/Committee of the Whole - 28 Nov 2017 - Agenda.pdf)

Document Text

TOWNSHIP OF SOUTH FRONTENAC COMMITTEE OF THE WHOLE MEETING AGENDA

TIME: DATE: PLACE:

7:00 PM, Tuesday, November 28, 2017 Council Chambers.

Call to Order

Declaration of pecuniary interest and the general nature thereof

Scheduled Closed Session - n/a

Recess - n/a

Delegations

(a)

Dan Trafford, Kinsmen Dream Home, re: Building Permit Fees

(b)

Mr. & Mrs. Young, re: Legal costs for Road Closing on Leland Road

(c)

Roel Vertegaal, Meela Melnik-Proud, Evonn Potts, Matt Rennie, re: Proposed Benefit Permit for Johnston Point

(d)

Delegations - Proposed Changes to Procedural By-law - no requests

Reports Requiring Action

(a)

Louise Fragnito, Treasurer, re: 2018 Budget Update

10 - 31

(b)

Wayne Orr, Chief Administrative Officer, re: Revised Draft Procedural By-law - Public Input

32 - 45

Reports for Information

(a)

Louise Fragnito, Treasurer, re: Long Range Financial Plan Update

Rise & Report

(a)

County Council

(b)

Arena Board

(c)

Police Services Board

(d)

Portland Heritage

Information Items

(a)

Niblett Environmental Associates Inc, re: McFadden Road Subdivision Environmental Impact Study (circulated to Council on November 14)

51 - 55

(b)

Robert Quaiff, Chair, Eastern Ontario Wardens Caucus, re: Bill 160

56 - 57

3-9

46 - 50

Page 2 of 64

(c)

Mary Royer, re: Response to comments on November 14, 2017

(d)

AMO Policy Update - November 21, 2017

Notice of Motions

Announcements

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Adjournment

58 59 - 64

Page 3 of 64

—–Original Message—-From: Roel Vertegaal [mailto:roel.vertegaal@me.com] Sent: November-14-17 5:45 PM To: Wayne Orr worr@southfrontenac.net; Lindsay Mills lmills@southfrontenac.net; councillornroberts@gmail.com; councillorrevill@gmail.com; john.mcdougall@xplornet.ca; patbarr1@aol.com; markschjerning@outlook.com; 7846elbe@gmail.com; sfcron.sleeth@gmail.com; brad.barbeau@bell.net; Ron Vandewal rvandewal@southfrontenac.net; Andy Baxter andy.baxter@ontario.ca; Catherine Warren Catherine.Warren@ontario.ca; minister.mnrf@ontario.ca Cc: Evonne Potts evonne.potts@gmail.com; MATTHEW RENNIE mattrennie27@hotmail.com; Meela Melnik-Proud meelamelnik@hotmail.com; Roel Vertegaal roel@cs.queensu.ca Subject: Proposed Benefit Permit for Johnston Point November 14th, London, England. Dear Council and Mayor, In light of the MNRF posting a provisionary notice of an upcoming Benefit Permit under section 17.2(c) of the Endangered Species Act of Ontario, we would like to ask for your support against the issuing of this permit for the Plan of Condominium at Johnston Point, a private development that is not in the interest of the citizens of South Frontenac Township. The benefit permit completely disregards significant evidence gathered by citizens of South Frontenac regarding the presence of at least two more species: Little Brown Myotis bats (Endangered), as well as Eastern Whippoorwill (Species at Risk). I attach a scientific survey conducted by Cambium that concludes there are breeding pairs of Whippoorwill on the peninsula. These two species require a separate benefit permit, making the issuing of this permit unlawful and countervening the decision by the OMB that proper measures are taken for the protection of Eastern Whippoorwill in this development. Moreover, the requested actions by the developer fall short of any meaningful improvement to the plight of the other two species identified in a report issued by South Frontenac Township: the Blandings Turtle (Species at Risk) and the Gray Rat Snake (Species at Risk). No action is taken either with regard to the fifth (Endangered) species, the Butternut Tree. We ask for your support in pressuring MNRF to stop this development, and we ask to present at the next available township meeting to state our case as to why this development is not only unlawful, but unethical in light of the continued destruction of habitat in what is the third most biodiverse area in Canada, and a United Nations Biosphere, the Frontenac Arch, as well as beautiful Loughborough Lake, a tourist destination, for the purpose of a private investor’s gain. Respectfully, Professor Roel Vertegaal, PhD Meela Melnik-Proud, Evonne Potts, and Matt Rennie.

Page 4 of 64 June 29, 2017 Human Media Lab Queen’s University Kingston, Ontario K7L3N6

Environmental Geotechnical Building Sciences Construction Testing & Inspection

Attn: Professor Roel Vertegaal, PhD Re: Surveys for Eastern Whip-poor-will at Johnson’s Point Cambium Reference No. 6408-001

Dear Mr. Vertegaal, In June 2017 Cambium undertook surveys at Johnson’s Point, South Frontenac

Telephone

with the intent of determining if eastern whip-poor-will, a Species at Risk in

(866) 217.7900 (705) 742.7900

Ontario, was present on the peninsula. Please find below a summary of the

Facsimile

sampling efforts completed and the findings of this study.

(705) 742.7907 Website

PROJECT SCOPE

cambium-inc.com Mailing Address P.O. Box 325 52 Hunter Street East Peterborough, ON K9H 1G5

Locations Peterborough Kingston Barrie Oshawa

Laboratory Peterborough

Cambium was retained in June 2017 to complete surveys for eastern whip-poorwill on Johnson’s Point, a peninsula in Loughbourough Lake, South Frontenac, Ontario (the Site). The peninsula is located between Loughborough Lake and Long Bay, on Lots 23 and 24, Concession 6, former Loughbourough Township. The peninsula is heavily forested and was believed to provide suitable habitat conditions to support whip-poor-will breeding. Eastern whip-poor-will (Caprimulgus vociferus) was once widespread throughout the central Great Lakes region; however, distribution of the eastern whip-poor-will in this area is now fragmented. Although there is uncertainty about the causes of the population decline, the main threat is likely habitat loss and fragmentation. Additional threats may include car mortality and food supply changes related to pesticides and climate change. The eastern whip-poor-will is usually found in areas with a mix of open and forested areas, such as patchy forests with clearings, forests that are regenerating after major disturbances, savannahs, open woodlands or openings in more mature forests. Breeding habitat is

6408-001

Page 1

Page 5 of 64 June 29, 2017 dependent on forest structure rather than composition, although common tree associations are pine and oak, and it nests directly on the forest floor. Its distinctive call can be heard at dusk or dawn during the breeding season, and whip-poor-wills heard singing between mid-May and mid-July are likely local breeders (Committee on the Status of Endangered Wildlife in Canada, 2009). Environmental

The study was intended to determine if the species were present and if it was Geotechnical Building Sciences Construction Testing & Inspection

probable that nesting territories had been established within the focus area of the project. Eastern whip-poor-will is listed by the Committee on the Status of Species at Risk in Ontario (COSSARO) as ‘threatened’ due to declining populations across the province. Species listed as endangered or threatened on the Species at Risk list are protected under the provincial Endangered Species Act, 2007 (ESA). Section 9(1) of the ESA prohibits a person from killing, harming,

Telephone (866) 217.7900 (705) 742.7900

harassing, capturing or taking a member of a species listed as endangered, threatened or extirpated on the SARO list. Section 10(1) of the ESA prohibits the

Facsimile (705) 742.7907

damage or destruction of habitat of species listed as endangered or threatened

Website

on the SARO list.

cambium-inc.com Mailing Address P.O. Box 325 52 Hunter Street East Peterborough, ON K9H 1G5

FIELD STUDIES The Survey Protocol for Eastern Whip-poor-will in Ontario, produced by the Ontario Ministry of Natural Resources and Forestry (MNRF), was used to

Locations Peterborough Kingston Barrie Oshawa

develop a monitoring program for this Site (Ministry of Natural Resources, 2013). The protocol states that three (3) surveys should be completed at night, within one (1) week on either side of the full moon, and during clear weather conditions.

Laboratory Peterborough

One (1) survey may be completed outside of the weeks around the full moon if weather conditions were not suitable during those weeks. Surveyors must listen for five (5) minutes at each sampling point and record the number of calls heard, the direction from which the calls originate, and the estimated distance to the bird. This can be used to triangulate the location of birds heard and document the number of individuals present more accurately. Three sampling events must be carried out in order to determine if whip-poor-wills are heard calling from the same general location on multiple nights; thus, indicating an established territory.

6408-001

Page 2

Page 6 of 64 June 29, 2017 The protocol indicates that surveys should be completed over multiple full moon periods in May and June to increase the likelihood of hearing any birds present. Correspondence with the MNRF determined that it would be sufficient to complete all of the sampling events over one moon period in June, provided the weather conditions were appropriate. The following table summarizes the Environmental

sampling events completed at the property.

Geotechnical Building Sciences Construction Testing & Inspection

Telephone

Date

Sunset

Moonrise

Start Time

Weather

Moon Illumination

June 8

8:48pm

7:53pm

9:30pm

Clear, no wind.

98.1%

June 11

8:57pm

10:34pm

11:00pm Clear, slight breeze.

97.2%

June 24

9:01pm

6:21am

9:34pm

Clear, no moon.

(866) 217.7900 (705) 742.7900 Facsimile

It is important to note that the first two sampling events took place under ideal

(705) 742.7907

conditions during the optimal sampling window. The third event took place after

Website

the full moon with no illumination due to weather issues.

cambium-inc.com Mailing Address P.O. Box 325 52 Hunter Street East Peterborough, ON K9H 1G5

Locations Peterborough Kingston Barrie Oshawa

Laboratory Peterborough

On each survey night, five (5) points were sampled, as shown in the attached map. One (1) location was completed on land and four (4) locations were completed from a boat, with two (2) points located between the peninsula and the mainland to ensure thorough coverage of the peninsula. This also allowed observers to differentiate bird calls originating from the mainland and those from the peninsula. SURVEY RESULTS Whip-poor-wills were documented on each survey night on both the peninsula and the mainland. It should be noted that on June 24, the night without moon illumination, more birds were recorded than on June 11. This suggests conditions were suitable for monitoring this species even though sampling occurred outside of the recommended window.

6408-001

Page 3

Page 7 of 64 June 29, 2017 The following table summarizes how many calling whip-poor-wills were recorded on each night, the number of sampling points birds were heard at, and an estimate of the total number of individuals. June 8

June 11

June 24

5/5

4/5

5/5

Environmental

Total Calls Documented Geotechnical Building Sciences Construction Testing & Inspection

Number of Sampling Points with Active Birds Estimated number of Birds

The total number of whip-poor-wills present was estimated by examining the total Telephone (866) 217.7900 (705) 742.7900 Facsimile

calls documented and removing those observations likely to be of the same bird recorded at multiple sampling locations. Due to the size of the area sampled and

(705) 742.7907

the spacing of the observation points there was minimal overlap in bird calls and

Website

it is estimated that most calls belonged to individual birds.

cambium-inc.com Mailing Address P.O. Box 325 52 Hunter Street East Peterborough, ON K9H 1G5

Locations Peterborough Kingston Barrie Oshawa

The location of calls, colour coded by the night on which they were heard, is available on the attached map. Locations in which a bird was heard calling on multiple nights suggest an established nesting territory being defended by an active male. Areas in which two males were heard in close proximity calling simultaneously generally indicate a point where two different territories intersect. This information was used to create the circles indicating potential territories on the map. Eastern whip-poor-will territories average approximately nine (9)

Laboratory Peterborough

hectares in Ontario (Ministry of Natural Resources and Forestry, 2013);therefore, outlined areas on the map are estimated to contain one (1) nesting pair each. A total of eight (8) potential nesting territories were identified through the completed surveys. Four (4) of these territories were located on the peninsula and appeared to be distributed across the majority of the feature. In two (2) of the potential peninsula territories calling males were heard on two (2) survey nights, and in the remaining two (2) locations males were documented on all three (3) survey nights.

6408-001

Page 4

Page 8 of 64 June 29, 2017 SUMMARY AND CONCLUSION As per the MNRF survey protocol, the findings of this study indicate ‘probable breeding’ throughout the peninsula and on the adjacent mainland. The General Habitat Description for the Eastern Whip-poor-will states that an area extending Environmental

500 meters from the center of defended territories is considered part of the general habitat for this species. Therefore, the entirety of the peninsula is

Geotechnical

considered eastern whip-poor-will habitat under the ESA and damaging or

Building Sciences

destroying the forested areas without appropriate authorization is prohibited.

Construction Testing & Inspection

We trust that the study completed and the results documented herein meet with your needs at this time. If you have any questions or comments regarding the enclosed information or the attached map, please contact the undersigned at

Telephone (866) 217.7900 (705) 742.7900

705-742-7900 ext. 235. Kind regards,

Facsimile (705) 742.7907

Cambium Inc.

Website cambium-inc.com Mailing Address P.O. Box 325 52 Hunter Street East Peterborough, ON K9H 1G5

Andrea Hicks, M. Sc. Project Manager/Senior Biologist ALH/les

Johnson’s Point Whip-poor-will Survey Map

Locations

Encl.

Peterborough Kingston Barrie Oshawa

\camfile\Projects\6400 to 6499\6408-001 Roel Vertegaal - Whip-poor-will Survey - Johnson’s Point\Deliverables\WPW Survey Letter\Final\2017-06-29 WPW Survey Johnsons Point.docx

References Laboratory Peterborough

Committee on the Status of Endangered Wildlife in Canada. (2009). COSEWIC Assessment and Status Report on the Whip-poor-will in Canada. Ministry of Natural Resources. (2013). Survey Protocol for Eastern Whip-poor-will (Caprimulgus vociferus) in Ontario. Peterborough, Ontario. Ministry of Natural Resources and Forestry. (2013). General Habitat Description for the Eastern Whip-poor-will (Caprimulgus vociferous).

6408-001

Page 5

JOHNSON’S POINT WHIP-POOR-WILL SURVEY

ROEL VERTEGAAL

Northshore Road, South Frontenac, Ontario LEGEND

Ü Ü Ü

Ü N SHORE RD

Whip-Poor-Will Observation June 8, 2017 Whip-Poor-Will Observation June 11, 2017 Whip-Poor-Will Observation June 24, 2017

! Site Survey Minor Road

EMERALD LA

Ü Ü

Watercourse, Permanent

D KOEN R

9 Hectare Area

Wetland Area Water Area

Ü Ü

Ü Ü Ü Ü

Ü Ü Ü

Ü Ü ÜÜ Ü

Ü Ü Ü

Ü Notes:

Base mapping features are © Queen’s Printer of Ontario, 2015 (this does not constitute an endorsement by the Ministry of Natural Resources or the Ontario Government).
Distances on this plan are in metres and can be converted to feet by dividing by 0.3048.
Cambium Inc. makes every effort to ensure this map is free from errors but cannot be held responsible for any damages due to error or omissions. This map should not be used for navigation or legal purposes. It is intended for general reference use only.

! 4

Ü ÜÜ

P.O. Box 325, 52 Hunter Street East Peterborough, Ontario, K9H 1G5 Tel: (705) 742.7900 Fax: (705) 742.7907 www.cambium-inc.com

Loughborough Lake

WHIP-POOR-WILL SURVEY

Project No.:

Date: 6408-001 Rev.:

Scale: 0

100

150

200

1:8,000

250 Meters

Created by: TLC

Page 9 of 64

O:\GIS\project_MXDs\6400-6499\6408-001 Roel Vertegaal - WHip-poor-will Survey - Johnston’s Point\2017-06-28 FIG 1 - Whip-Poor-Will Survey.mxd

June 2017

Projection: NAD 1983 UTM Zone 18N

Checked by: Figure: ALH

Page 10 of 64

REPORT TO COUNCIL Treasury Department

November 28th, 2017

AGENDA DATE: SUBJECT:

2018 Budget Update

RECOMMENDATION OPEN

BACKGROUND At the November 18th Committee of the Whole meeting, the draft 2018 budget was reviewed. From this meeting direction was received on both the operating and capital budgets. Below is a summary of the changes from the November 18th presentation: Summary of Changes

Capital Budget

November 18th presentation

Changes: Remove Centennial - Splash Pad Feasibility Study Adjusted Capital Budget

8,381,400

-5,000

-5,000 8,376,400

Hold - Council approval required for next steps: Fermoy Hall - Structural Integrity -Pending results of grant application and direction OPP Station Generator - Confirmation of existing or previous generators Water Hauling Station - Pending development of detailed plan

Operating Budget

November 18th presentation

Changes: Assessment information Impact Reduction - to make impact 2.0% Remove Mechanic position Adjusted Operating Budget

19,173,442

-43,723 -1,728 -41,995

-43,723 19,129,719

Hold - Council approval required for next steps: Enhanced Recycling Summer Service/Education - Requires Council approval for next steps

The revised budget maintains Council’s direction of 2.0% impact on the average phased-in property. The revised budget package is included under attachment A. Since these revisions, an update has been received on the Ontario Municipal Partnership Fund (OMPF) funding which will provide an additional $38,600 in funding. Although it is not incorporated in the revised budget attached, based on comments received at the November 18th meeting, these funds will be put on hold through the Working Fund reserve to offset potential 2018 costs in relation to the mechanic position, retro-reflectivity sign inventory costs and/or possible grants requests being received. Several questions were received at the November 18th meeting. Below is a summary of questions, along with answers from the minutes of the meeting.

Our strength is our community.

Page 11 of 64

REPORT TO COUNCIL Treasury Department

•

Council asked for more details about the Crow Lake waste site, where is it, is this a new well or work on an existing well and why? This is an additional monitoring well as required by the MOE. The Crow Lake site is located on Badour Rd and was closed in 2002 Council asked for a comparison of mileage and replacement schedules between the Fire Chiefs truck and that of a patrol truck Data being compiled The listing of gravel roads and their traffic counts is to be brought forward to COW Traffic Counts of gravel roads as provided by Public Works can be found in attachment B What is the percentage impact of the minimum wage increase on the Township budget? The impact of the forecasted minimum wage increase in comparison to the Township’s operating expenses (excluding Capital) is 0.4% What is the three year average of the planning departments legal services line? The three year average for 2014-2016 was $38,161

Unless there is further direction the budget will be brought forward to Council for adoption on December 5, 2017.

ATTACHMENTS Attachment A -2018 Draft Budget Attachment B – Traffic Counts Summary 2010-2017

Submitted/approved by: Louise Fragnito

Prepared by: Louise Fragnito

Our strength is our community.

Page 12 of 64

TOWNSHIP OF SOUTH FRONTENAC 2018 Budget - Draft - November 20th, 2017 Summary of Revenue and Expense

Actuals

2017-2018Budget

2017 Budget

24-0ct-17

2018 Budget

Variance

REVENUE

Property Taxation

187,750

18,628, 582

187,000

-750

-0.40%

User Charges

017,469

673, 897

1, 063,678

46,209

Licenses, Permits and Rents

706, 277

689, 709

720, 526

14, 250

Government Grants

1, 954,668

1, 551, 315

2, 056, 019

101,351

Grants from Other Municipalities

579, 025

503, 940

-75, 085

-12.97%

Investment Income

251, 000

82, 686

260, 000

9, 000

Penalties and interest on taxes

360, 000

308,306

365, 000

5, 000

Donations

19,500

34, 533

10, 000

-9, 500

-48. 72%

Other

16,065

60, 072

10, 000

-6, 065

-37. 75%

Transfers From Reserves/Reserve Funds

4, 881, 817

868, 310

7,213,596

2, 331, 779

TOTAL Revenue

9, 973, 571

22,897,410

12, 389,760

2,416, 189

3, 770, 647

3, 116, 563

4, 157, 942

387,294

10.27%

13 OPERATINGEXPENSE 14.

General Government

Protectionto Personsand Property

Fire

3, 093, 173

1, 550, 993

3, 113,553

20, 380

0.66%

Police

3, 022, 718

2,252, 839

3, 037, 857

15, 139

0.50%

Conservation Authorities

220, 392

233, 963

224, 931

4, 539

Protective Inspections and Control

116,367

75, 595

114, 211

-2, 156

-1. 85%

Emergency Measures

1, 951

444

1, 750

-201

-10. 30%

Building Department

535, 256

295, 794

592,518

57, 262

10.70%

Transportation Services

Roadway Maintenance

11,097, 177

5, 930, 762

13, 027, 415

930,238

Winter Control

1, 912, 992

1, 591, 385

1, 993, 375

80,383

Environmental Services

Water System

391, 842

188,777

529, 431

137, 589

Solid Waste Management

2,445,625

1,812,652

2, 682, 917

237, 292

Parks, Recreation and Cemeteries

1, 529, 769

1, 637, 046

107,277

7.01%

PlanningandDevelopment TOTALExpense

422, 171

409, 849

406,534

-15,638

-3. 70%

28, 560, 078

18,427, 740

31, 519, 479

2, 959, 400

10 3B%

TO BE RAISED BY TAXATION

18,586,507

-4,469,670

19, 129, 719

543, 211

IIMPACTON TAXPAYER:

[BASEDONAVERAGEPHASE-INASSESSMENTTHETOWNSHIP’SSHAREOF

|THETAXBILLONA $256, 067 PROPERTYWILLINCREASE2.0%WHICH EQUALS$30.19

Page 13 of 64

TOWNSHIP OF SOUTH FRONTENAC 2018 Budget - Draft - November 20th, 2017 General Government Detail

GENERAL MUNICIPAL ACTIVITY

Revenue

Taxation - Supplementary& PIL

Actuals

2017-2018Budget

2017 Budget

24-0ct-17

2018 Budget

Variance

187, 750

18, 628, 582

187,000

-750

-0. 40%

Government Grants

1,482, 900

1, 112, 175

1,480, 900

-2, 000

-0. 13%

Investment Income

251, 000

82, 655

260, 000

9, 000

Penalties and interest on taxes

360, 000

308,306

365, 000

5, 000

Other

35, 264

Total Revenue

2, 281,650

20, 166, 982

2, 292, 900

11, 250

Expense 0

189,403

10.56%

Operations
Transfer to Reserves

1, 792, 919

1, 815, 487

1, 982, 322

Total Expense

1, 792, 919

1, 815, 487

1, 982,322

189, 403

56%
TOTAL GENERAL MUNCIPAL ACTIVIPT

-488, 731

-18, 351, 495

-310,578

178, 153

-36. 45%

00%
COUNCIL
Revenue
Grants from Other Municipalities

14, 000

Transfer from Reserves

5, 000

22, 800

17, 800 356.00%

Total Revenue

9, 000

36, 800

17, 800

68%
Expense
Remuneration

154, 887

109, 409

159, 336

4,449

87%
Benefits

3,476

3, 044

4, 450

974

04%
Memberships, Training and Travel

34, 000

27, 398

36, 250

2, 250

62%
Communications

12,613

8, 115

12, 371

-242

-1. 92%

Council Operations

23, 964

18, 095

23, 216

-748

-3. 12%

Grants

247, 000

118, 677

176, 800

-70, 200

-28. 42% 100. 00%

Transfer to Capital

12, 000

Transferto Reserves

10, 000

00%
Total Expense

485, 940

294, 738

434, 423

-51, 517

-10. 60%

TOTAL COUNCIL

466,940

294, 738

397, 623

-69, 317

-14. 84%

Transferfrom Reserves

71, 110

00%
Total Revenue

71, 110

00%
ELECTIONS
Revenue
Expense
Remuneration

29, 484

00%
Benefits

3, 477

3,477

00%
Memberships, Training and Travel

5, 000

00%
Communications

2, 649

00%
Elections Operations

55, 500

00%
Transfer to Reserves

25, 000

-25, 000 -100.00%

Total Expense

25, 000

96, 110

71, 110 284.44%

TOTAL ELECTIONS

25, 000

Page 14 of 64

TOWNSHIP OF SOUTH FRONTENAC 2018 Budget - Draft - November 20th, 2017 General Government Detail

Actuals

2017-2018 Budget

2017 Budget

24-0ct-17

2018 Budget

Variance $

CORPORATE SERVICES
Revenue
User Charges

11, 950

11, 748

24, 712

12, 762

600

1, 229

1, 200

-400

-25. 00%

Government Grants

00%
Other

00%
Transfer from Reserves

62, 000

24, 677

10, 000

-52,000

-83.87%

Total Revenue

75, 550

37,654

35, 912

-39, 638

-52. 47%

Remuneration

664, 042

510,403

740, 411

76, 369

50%
Benefits

214, 339

149, 036

238, 120

23, 781

00%
Memberships, Training and Travel

23, 450

17, 961

27, 700

4, 250

12%
Communications

45, 936

37, 552

45, 565

-370

-0. 81%

Professional and Consulting Fees

68, 650

44, 719

84, 250

15, 600

72%
Administrative Operations

105, 794

82, 492

130, 246

24, 452

59 Transferto Capital

50, 000

24, 677

10, 000

-40, 000

-80. 00%

Total Expense

1, 172, 211

866, 840

1, 276, 292

104, 081

88%
TOTAL CORPORATE SERVICES

1, 096, 661

829, 187

1,240,380

143.719

1311%

208, 693

177,403

215, 276

6, 583

25, 000

6, 128

91, 000

66, 000 264. 00%

233, 693

183, 531

306, 276

72, 583

3, 617

2, 658

300

844

1, 000

700

2, 500

3, 610

5, 774

3, 274

96%
Facilities Operating Costs

168,487

94, 051

173, 725

5, 238

72 Transfer to Capital

25, 000

6, 128

91, 000

66, 000

00%
Transfer to Reserves

98, 291

6, 247

94, 637

-3, 654

-3. 72%

Total Expense

294, 578

114, 497

368, 794

74,216

19%
TOTAL ADMINISTRATIVE FACILITIES

60, 885

-69, 034

62,518

1, 160, 754

-17, 271, 603

1,414,943

189
Licenses, Permits and Rents

Expense
Inter Departmental Transfer
ADMINISTRATIVEFACILITIES
Revenue
Facilities Revenue
Donations

66 Transferfrom Reserves Total Revenue

Expense
Remuneration
Inter Departmental Transfer
Professional and Consulting Fees

76 Total General Government

Explanation of Significant Variances Line 11

In yearAsset Investment Reserve (AIR) contribution

Line 25

Reduced Council Grants

Line 45

Adjusted OPP Building - Administrative Charges

Line 52/53

PayrollClerkpartialallocation,AnnualizeDep.Clerkposition.Allowanceforimpact

Line 57

Consultant - compensation review

Line 58

Computer/Equipment replacement

Page 15 of 64

TOWNSHIP OF SOUTH FRONTENAC 2018 Budget - Draft - November 20th, 2017 Protection to Persons and Property Detail

FIRE

Revenue

User Charges

Actuals

2017-2018 Budget

2017 Budget

24-0ct-17

2018 Budget

Variance

69, 500

17, 689

74, 500

5, 000

19%
Grantsfrom OtherMunicipalities

Other

Transfer from Reserves

1, 638, 233

279, 562

1, 588, 000

-50, 233

-3. 07%

Total Revenue

1, 707, 733

297, 251

1, 662, 500

-45, 233

-2.65%

Expense

Remuneration

448, 154

352, 834

504, 576

56, 421

59%
Benefits

65, 667

52, 855

71, 553

5, 886

96%
Memberships, Training and Travel

11, 200

7, 548

46, 800

35, 600

86%
Communications & Public Education

73, 503

53, 722

73, 965

462

63%
Professionaland Consulting Fees

2, 500

581

600

-1, 900

-76. 00%

Fire Operations

214, 648

197, 622

261, 562

46, 914

86%
Transfer to Capital

1, 710, 233

354, 944

1, 590, 400

-119, 833

-7. 01%

Transferto Reserves

414, 500

416, 269

414, 500

00%
Total Expense

2, 940,405

1, 436, 374

2, 963, 956

23, 551

80%
TOTAL FIRE

1,232,672

1, 139, 123

1, 301, 456

68, 784

58%
Facilities Operating Costs

143, 767

105, 952

140, 597

-3, 171

-2. 21%

Total Expense

143, 767

105, 952

140,597

-3, 171

-2. 21%

TOTAL FIRE FACILITIES

143, 767

105, 952

140,597

-3, 171

-2. 21%

FIRE FACILITIES
Expense
911 SERVICE
Expense
911 Operations

9, 000

8, 667

9, 000

00%
Total Expense

9, 000

8, 667

9, 000

00%
TOTAL 911 SERVICE

9,000

8, 667

9, 000

1, 385. 440

1, 253, 742

1,451, 053

TOTAL FIRE

65,613

Explanationof SignificantVariances Line 6 Line 9

WageStabilizationtransferfor minimum wageimpacttransition Partial allocation of Mechanic & Payroll Clerk, potential impact of minimum wage

Line 11

PTSDand DriverCertificationTraining

Line 14

Equipment under $5, 000

Page 16 of 64

TOWNSHIP OF SOUTH FRONTENAC 2018 Budget - Draft - November 20th, 2017 Protection to Persons and Property Detail

Actuals

2017-2018 Budget

2017 Budget

24-0ct-17

2018 Budget

POLICE

Revenue

User Charges

Government Grants

Transfer from Reserves

3, 000_

Total Revenue

13, 500

Expense

Remuneration

Memberships, Training and Travel

Communications

Variance

10, 500

11,570

10,500

0.00%

6, 746

0.00%

53,000

50, 000 1666.67%

18, 316

63, 500

50, 000

1, 200

1, 700

900

-800

-47. 06%

1, 814

1, 111

1, 706

-108

-5. 95%

Police Operations

3, 004, 804

2, 243, 043

3, 020, 851

16,047

53%
Total Expense

3, 009, 518

2,244, 230

3, 024, 657

15, 139

50%
TOTAL POLICE

2, 996,018

2, 225, 914

2, 961, 157

-34,861

-1.16%

Government Grants

13, 200

8, 895

13, 200

00%
Total Revenue

13, 200

8, 895

13, 200

00%
Ride Operations

13, 200

8, 609

13,200

00%
Total Expense

13, 200

8, 609

13, 200

14 RIDEPROGRAM 15.

Revenue

Expense
TOTAL RIDE PROGRAM
Total Police
00%

-286

2,996,018

2, 225, 628

2, 961,157

-34,861

-1. 16%

CONSERVATION AUTHORITIES
Expense
Remuneration

1, 530

1, 500

1, 700

170

11%
ConservationAuthority Transfers

218,862

232, 463

223, 231

4, 369

00%
Total Expense

220, 392

233, 963

224, 931

4, 539

06%
TOTAL CONSERVATION AUTHORITIES

220, 392

233, 963

224, 931

4, 539

Explanation of Significant Variances Line 5

Transfer from Policing Cost reserve

Line 11

OPP contract

Page 17 of 64

TOWNSHIP OF SOUTH FRONTENAC 2018 Budget - Draft - November 20th, 2017 Protection to Persons and Property Detail

Actuals

2017-2018Budget

2017 Budget

24-0ct-17

2018 Budget

Variance

PROTECTIVEINSPECTIONSAND CONTROL 2.

Revenue

User Charges

5, 625

5, 331

5, 625

0.00%

Licenses, Permits and Rents

54, 090

51,938

52, 000

-2, 090

-3.86%

Government Grants

21, 000

4, 241

21, 000

0.00%

Other

2, 065_Q

Total Revenue

82, 780

61, 510

78, 625

-4, 155

-5. 02%

Expense

Inter Departmental Transfer

-2,065 -100.00%

00%
Memberships, Training and Travel

12, 800

8, 659

12, 800

00%
Communications

3, 125

2, 482

3, 065

-60

-1. 92%

Professional and Consulting Fees

4, 000

4, 328

4, 000

00%
Protective Operations

96, 442

60, 125

94, 346

-2, 096

-2. 17%

Transferto Reserves

00%
Total Expense

116, 367

75, 595

114, 211

-2, 156

-1. 85%

TOTAL PROTECTIVE INSPECTIONS AND CONTROL

33, 587

14, 084

35, 586

1, 999

5.95%

EMERGENCYMANAGEMENT
Revenue
Transfer from Reserves
00%
Total Revenue
00%
Expense
Remuneration

400

00%
Memberships, Training and Travel

200

00%
Communications

651

393

450

-201

-30. 86%

Emg ManagementOperations

700

00%
Total Expense

1, 951

444

1, 750

-201

-10.30%

TOTAL EMERGENCY MANAGEMENT

1, 951

444

1, 750

-201

-10. 30%

Explanation of SignificantVariances

Page 18 of 64

TOWNSHIP OF SOUTH FRONTENAC 2018 Budget - Draft - November 20th, 2017 Protection to Persons and Property Detail

Actuals

2017-2018 Budget

2017 Budget

24-0ct-17

2018 Budget

Variance

$ %

BUILDING

Revenue

User Charges

12,000

9,482

12,000

0.00%

Licenses, Permits and Rents

371, 200

400, 146

386, 200

15, 000

Government Grants

Other

10,000

2, 544

10,000

Transfer from Reserves

119, 110

28, 354

160,719

41,609

Total Revenue

512, 310

440, 526

568, 919

56, 609

264, 193

140, 481

273, 529

9, 336

87, 534

51, 371

92, 521

4, 987

0.00%

Memberships, Training and Travel

10, 600

5,505

12, 300

1, 700

04%
Communications

5, 330

2, 423

5,372

78%
Professional and Consulting Fees

15, 000

534

15, 000

Expense

Remuneration

Benefits
Inter Departmental Transfer

0000

00%
Building Operations

73, 654

28, 299

74, 198

544

74%
Transfer to Capital

35, 000

28, 354

75, 000

40, 000

114.29%

Transferto Reserves

21, 000

00%
Total Expense

512, 310

277, 968

568, 919

56,609

TOTAL BUILDING

-162, 558

05% -222. 29%
CIVIC NUMBERS
Revenue
User Charges

2, 600

2, 850

2, 600

00%
Total Revenue

2, 600

2, 850

2, 600

00%
Remuneration

14, 995

11, 591

15, 295

300

00%
Benefits

5, 200

3, 900

5, 304

104

00%
Civic Numbers Operations

2, 750

2, 335

3, 000

250

09%
Total Expense

22, 945

17, 826

23, 599

654

29 TOTAL CIVIC NUMBERS

20, 345

14, 976

20, 999

654

3.21%

TOTAL BUILDING

20, 346

-147, 582

20, 999

653

4, 657, 733

3, 580, 279

4, 695, 476

37, 743

81%
Expense
Total Protection to Personsand PropertyDetail Explanation of Significant Variances Line 4

Projected building permit revenues

TOWNSHIP OF SOUTH FRONTENAC

2018 Budget - Draft - November 20th, 2017 Transportation Services Detail

Actuals 2017 Budget

2017-2018 Budget

24-0ct-17

2018 Budget

Variance

ROADS

Revenue

User Charges

31, 000

14, 350

10, 000

-21, 000

-67. 74%

Licenses, Permits and Rents

58, 844

44, 443

54, 000

-4, 844

-8.23%

Government Grants

222,568

185,473

317, 243

94,675

Grants from Other Municipalities

565, 025

489, 940

-75,085

-13.29%

Other

4, 000

15, 264

-4, 000

-100.00%

Transfer from Reserve

2,095,426

267, 009

3, 908,728

1,813,302

Total Revenue

2, 976, 863

526, 539

4, 779, 911

1, 803,048

Expense

Remuneration

1, 176, 602

910, 097

1, 297, 626

121, 024

10.29%

Benefits

401, 002

422, 030

445,410

44,408

Inter Departmental Transfer

-782,312

-602,735

-737,676

44, 636

-5. 71%

Memberships, Training and Travel

41, 500

31,314

41, 000

-500

-1.21%

Communications

58, 166

32, 179

55, 814

-2, 351

-4. 04%

Professional and Consulting Fees

47, 000

2, 085

22, 000

-25, 000

-53. 19%

Roads Operations . (see details below)

2, 601, 363

1,843, 153

2,626,520

25, 156

Transferto Capital

7, 019,929

2, 663, 555

8, 839, 942

1, 820, 013

Transfer to Reserves

533, 929

629, 088

436, 780

-97, 149

-18.20%

Total Expense

11, 097, 179

5, 930, 764

13, 027, 415

1. 236
39%

TOTAL ROADS

8, 120,316

5, 404, 225

8, 247, 504

127, 188

57%
WINTERCONTROL

Expense

Remuneration

387, 423

242,405

388,482

1, 059

Benefits

130,618

126, 947

-3, 671

-2. 81%

Inter Departmental Transfer

527, 105

378, 584

525, 100

-2, 005

-0. 38%

WinterControl Operations

867, 846

970, 396

952, 846

85, 000

00%
20%
07%
Transferto Capital 28

Total Expense

1, 912, 992

1, 591,385

1, 993, 375

TOTALWINTERCONTROL

1,912,992

1,591,385

1,993,375

80, 383 80.383

Total Transportation Services

10, 033, 308

6, 995. 610

10, 240, 879

207, 571

IRoads Operations Breakdown

YTDActual

2017-2018 Budget

2017 Budget

24-0ct-17

2018 Budget

Variance $

IMaintenance- Structures

17, 390

17, 682

20, 011

2, 621

IRoadside Maintenance

395, 500

328, 311

422, 500

27, 000

83%|

Hardtop Maintenance

341, 000

155, 804

336, 000

-5, 000

-1.47% I

Loose Top Maintenance

226, 000

342,448

264, 000

38, 000

81%|

SafetyDevices

310, 500

215, 812

302, 000

-8, 500

-2. 74% I

Street Lights

83, 000

26, 681

55, 000

-28, 000

-33. 73% [

Overhead

1, 227, 973

756,416

1,227, 009

-965

-0. 08% I

TOTAL ROADS MAINTENANCE

2,601,363

1,843,153

2,626,520

25, 156

0.97%|

07%|

Explanation of Sianificant Variance

Line5

OCIF increase

Line6

CityArterial Funding ended 2017, Forecasted County FGT

ILine 10/11

LightEquipmentOperator. PartialallocationofMechanicandPayrollClerk. Reduced Student Co-op term

Line 15

ReducedConsulting Fees- bridges

Line 17

2017 capital carryovere and expanded linear assets

Line 29

5 yearaverage

Line 16/33

Increaseddrainage/catchbasin,reducedmowing/weedspraying

Line 16/34

Increased shoulders, reduced sweeping and pavement preservation

Line 16/35

Increased washouts and resurfacing

Line 16/36

Sign retro-reflectivity inventory, reducedstreetsigns

Line 16/37

Reduced Hydro on streetlights

Line 16/38

Reduced PWYards- equipment maintenance

Page 19 of 64

Page 20 of 64

TOWNSHIP OF SOUTH FRONTENAC

2018 Budget - Draft - November 20th, 2017 Environmental Services Detail

WATERSYSTEM

Revenue

Actuals

2017-2018Budget

2017 Budget

24-0ct-17

2018 Budget

Variance

$ %

User Charges

Licenses, Permits and Rents

Government Grants

Other

Transferfrom Reserves

0 2(). 000_

Total Revenue

391, 842

Expense

Remuneration

Inter Departmental Transfer

Communications

369,442

244, 756

377,031

7,589

2.05%

2, 400

2, 000

2, 400

0 0

00 0. 00% 150,000 130,000 650. 00%

246, 756

529, 431

137, 589

3, 030

721

1, 447

-1, 583

-52. 24%

500

243

500

4,420

2, 873

4, 523

103

Professional and Consulting Fees

151,000

116, 154

174, 000

23, 000

WaterSystem Operations

77,670

58, 949

69, 945

-7, 725

-9.95%

Transfer to Reserves

135, 222

9, 838

129,016

-6, 206

-4.59%

Transferto Capital

20, 000

150,000

130, 000

650.00%

Total Expense

391, 842

188, 777

529, 431

7, 589

TOTAL WATER SYSTEM

0.00%

SOLIDWASTEAND FACILITIESMANAGEMENT

Revenue

User Charges

Government Grants

Transfer from Reserves

Total Revenue

-57,978

313,992 191,825 131,000 119,861 161.641_56, 966

345,611 216,676 308,000

31,619 85,676 146, 359

10.07% 65.40% 90.55%

606, 633

368, 652

870, 287

263, 654

Expense

Remuneration

276, 185

314, 185

247, 397

-28,788

-10. 42%

Benefits

95, 527

105,568

83, 604

-11, 923

-12. 48%

Inter Departmental Transfer

64, 500

18, 169

69, 000

4, 500

Memberships, Training and Travel

3, 300

1, 412

3, 300

Communications

24, 647

10, 262

23, 904

-743

-3. 01%

ProfessionalandConsulting Fees

106, 500

47, 217

116, 000

9, 500

Transferto Capital

161, 641

56, 966

319, 000

Transferto Reserves

40, 000

48, 129

40, 000

Total Expense

2, 445, 625

1, 812, 652

2,682, 917

TOTALSOLIDWASTEMANAGEMENT

1,838,992

1, 444, 000

1, 812, 630

-26. 361

-1 -A30/.

Total Environmental Services

1, 838, 992

1, 386, 022

1, 812, 630

-26. 361

-1 43»/.

42% 157, 359

Explanation of SignificantVariances Line 21

Portland Tipping fees and KARC processing revenues

Line 22

Provincial Recycling funding

Line 32

Recycling/Garbage contracts 2% increase, enhanced summer

recyclingsen/ice, KARCprocessingfees, garbagetruck rental

Page 21 of 64

TOWNSHIP OF SOUTH FRONTENAC 2018 Budget - Draft - November 20th, 2017 Parks, Recreation and Cemeteries Detail

Actuals

2017-2018Budget

2017 Budget

24-0ct-17

2018 Budget

Variance

PARKS AND RECREATION PROGRAMS

Revenue

User Charges

39,760

50,728

53, 500

13,740

Government Grants

6,500

28,424

7, 000

500

7.69%

Donations

4, 500

7, 472

6, 000

1, 500

Other

7, 000

Transfers From Reserves/Reserve Funds

°0

Total Revenue

Expense

50, 760

93, 623

66, 500

15, 740

Remuneration

137, 410

130,402

161,353

23, 943

Benefits

19, 960

21, 294

22, 572

2, 612

Inter Departmental Transfer

6, 500

4, 549

6, 500

Memberships, Training and Travel

8,200

7, 548

9, 900

1, 700

Communications

13,850

10, 889

14, 665

815

Professionaland Consulting Fees

200

-200

Parks and Recreation Programs - Operations

65, 954

81, 847

62, 104

-3, 850

-5. 84%

Grants

Transfer to Capital

Transferto Reserves

Total Expense

252, 074

256, 555

277, 094

25, 020

TOTAL PARKS AND RECREATION PROGRAMS

201, 314

162, 932

210, 594

9,280

PARKS AND RECREATION FACILITIES

BUILDINGS

Revenue

User Charges

2, 000

4, 702

1, 500

-500

-25. 00%

Licenses, Permits and Rents

8, 950

11, 652

8, 950

Government Grants

77, 500

85,500

-77,500

-100. 00%

Grants from Other Municipalities

Donations/Contributions

15, 000

27, 061

4, 000

-11, 000

-73. 33%

Transferfrom Reserves

564, 833

111,016

694, 239

129,406

Total Revenue

668, 283

239, 931

708, 689

40,406

Expense

Remuneration

8, 228

6, 000

6,000

100.00%

Benefits

4, 601

Inter Departmental Transfer

11, 300

8,416

5, 500

-5, 800

-51. 33%

Communications

786

517

810

Professional and Consulting Fees

7, 600

916

6, 000

-1, 600

-21. 05%

Building Operations

172, 357

126, 913

189, 095

16, 738

Transferto Capital

667, 333

217, 004

698, 239

30, 906

Total Expense

859, 376

361, 994

910,245

50, 869

TOTAL BUILDINGS

191, 093

122, 064

201, 556

5.48%

Page 22 of 64

TOWNSHIP OF SOUTH FRONTENAC 2018 Budget - Draft - November 20th, 2017 Parks, Recreation and Cemeteries Detail

PARKS

Revenue

User Charges

Licenses, Permits and Rents

Actuals

2017-2018Budget

2017 Budget

24-0ct-17

2018 Budget

Variance

1, 000

925

1, 000

500

899

500

Government Grants

Donations/Contributions

Other

Transfer from Reserves

112, 574

69, 598

116,000

3,426

Total Revenue

114, 074

71,421

117, 500

3, 426

Expense

Remuneration

37, 097

32,000

32, 000

Benefits

7, 889

Inter Departmental Transfer

13, 000

29, 713

27, 500

14, 500

Professionaland Consulting Fees

8, 000

611

5, 200

-2, 800

-35. 00%

Parks Operations

118, 576

85, 341

113,529

-5,047

-4. 26%

Transfer to Capital

132, 574

69, 598

116,000

-16, 574

-12. 50%

Total Expense

272, 150

222, 360

302, 118

29, 968

TOTAL PARKS

158,076

150, 938

184, 618

26,542

16.79%

ARENA

Revenue

User Charges

Transferfrom Reserves

100.00%

Total Revenue

Expense

Remuneration

1, 200

400

1, 200

Transferto Others

73, 354

75, 000

1, 646

Transferlo Reserves

Total Expense

74, 554

73, 754

76, 200

1,646

2.21%

TOTAL ARENA

74,554

73, 754

76, 200

2.21%

TOTAL PARKS AND RECREATION FACILITIES

423, 723

346, 756

462,374

TOTAL PARKS AND RECREATION

625, 037

509, 688

672,968

CEMETERIES

Revenue

User Charges

36,000

33, 066

36, 000

Investment Income

100.00%

Donations

100.00%

Transfer From Reserves

100.00%

Total Revenue

36, 000

33,098

36, 000

Expense -0. 32%

Cemetery Operations

71, 615

53, 462

71, 389

-226

Transfer to Capital

Transfer to Reserves

100.00%

Total Expense

71, 615

53,462

71, 389

-226

-0.32%

TOTAL CEMETERIES

35, 615

20, 364

-226

-0 B3V.

Total Parks, Recreation and Cemeteries

660, 652

530, 052

Explanation of Significant Variances Line3

Summerprograms registrations

Line 10

Additional summer staffing and impact ofminimum wage

Line 33/34, 52/53

Redistribution ofexistingwagesfrom Solid Waste

Line 38

Pointfield- reseed& topdressing,Glendower- parkinglotexpansion expansion

Page 23 of 64

TOWNSHIP OF SOUTH FRONTENAC 2018 Budget - Draft - November 20th, 2017 Development Services

Development Services

Revenue

Actuals

2017-2018Budget

2017 Budget

0ct. 17

2018 Budget

109, 100

-3, 000

Variance

User Charges

Government Grants

Grants from OtherMunicipalities

Transfer from Reserves

75, 000

25, 000

40, 000

-35, 000

-46. 67%

Total Revenue

187, 100

99, 876

149, 100

-38,000

-20.31%

Expense

Remuneration

199,213

149, 157

205, 154

5, 941

Benefits

63, 739

50, 669

65, 103

1, 365

Inter Departmental Transfer

Memberships, Training and Travel

10, 535

3, 921

13, 200

2, 665

Communications

6, 707

4, 740

6, 483

-224

-3. 33%

Professional and Consulting Fees

64, 000

162, 929

34, 000

-30, 000

-46. 88%

Planning Operations

77, 978

38, 432

42, 593

-35,385

-45. 38% 100. 00%

112, 100

74, 876

-2. 68%

OOQO

Transfer to Capital

40, 000

Transfer to Reserves

Total Expense

422, 171

409, 849

406, 534

-15,638

-3. 70%

TOTAL Planning and Development

235, 071

309, 973

257,434

22,362

9.51%

Explanation of SignificantVariances Line 15

SourceWaterProtection risk mgmt

Line 11/15

Heritage Committee

Page 24 of 64 16

2018 CAPITAL BUDGET - DRAFT - November 20th, 2017 PROJECT

TOTAL

2018BUDGETED

YEARfS)

PROJECT

EXPEHOTURE

GENERALGOVERNMENT Corporate Services

PROPOSEDFINANCING TAXLEVY

RESERVES

OTHER

New Projects

Ipad replacements (15-Council/CQA) Total - Corporate Sennres^

2018

12, 000 12,

12, 000 12, 000

12,000 12,000

Election

2017/2018

120,000 120,000

75, 000 75, 000

Building

2018 2018 2018 2018 2018

585,000 45,000 7,500 9, 500 5, 400

585, 000 45, 000 7, 500 9, 500 5,400

585, 000 45, 000

Rolling - Fire Rolling - Fire

2018

15, 000

667, 400

37,400

‘, 400

742,400

37, 400

50.000 8, 000 40. 000 100. 000 250, 000 30.000 30. 000 65, 000 40.000

50, 000 8, 000 40, 000 100, 000 250, 000 30, 000 30, 000 65, 000 40, 000

PROTECTIVE SERVICES Building New Projects

Municipal PermitSoftware Sub-total

Fire New Projects

Self-containedBreathingApparatus(SCBA) replacement

Chiefs vehicle (F043-2014 with 250, 000 kms) Portable Pump (Station 3-replacement) Decontamination Tent - New

Forceable Entry Door Simulator- New New Firehall Equipment

(Appliances/Fumiture/Electronics) frotection Services

7, 500 9, 500 5,400

630, 000 705, 000

TRANSPORTATION DEPARTMENT New Projects

Transportation Master Plan Pro Fuel Hardware/Software Upgrade -Keeley 112Ton Truck- replace F50 (2011) Mechanic’s Truck F25 (1994) Tandem Truck - replace F27 (2002) WaterTank (replace 23903-2011) Perkins Dump Box - New - to use for Parks 3/4 Ton Truck-replace F52 (2011) LEDStreetlights- 3 New LinearAssetConstruction-Villages/Local

Roads/ArterialRoads(separateListing)"

2018 2018 2018 2018 2018 2018 2018 2018 2018

2018

5,775,000

50,000

Dev Charges

40, 000 100,000 250, 000 30, 000

Rolling - Roads Rolling - Roads Rolling - Roads Rolling - Roads

65, 000 40, 000

Rolling - Roads

8, 000

30, 000

Infrastructure

Dev Chgs 300, 000 FGT 300,000 5, 775, 000

4, 086, 031

881,786 807, 183 City281,786 re:2016/17 OCIF 317, 243 County FGT 489, 940

Total SYDENHAMWATER

Water Meter Replacement Total ENVIRONMENTALSERVICES Sanitation-Disposal

Loughborough Site - Finish partial capping Ph 1 Salem Site - Environmental Study Crow Lake Site - Background Well Sub-total

Total

6, 388,000

2018/2019

100,000

6, 388,1

^4, 124, 031

50, 000

1,456,786

50, 000

183^

Water

130,000

2018 2018 2018

250, 000 11 000 8. 000

250, 000 11, 000 8, 000

11,000

269, 000 449,000

269,1 399, 000

11,000 11,000

250, 000

Landfill Closure

8, 000

Landfill Closure

258, 000 388,000

2018CAPITALBUDGET- DRAFT- November20th, 2017

Page 25 of 64 17

PROJECT

TOTAL

201SBUDGETED

YEARIS)

PROJECT

EXPEHDfTURE

PROPOSEDFINANCING TAX LEVY

RESERVES

OTHER

TOWNSHIP FACILITIES MANAGEMENT New Projects

EnergyRetrofits

2018-2020

75,000

25.000

25,000

Federal Gas Tax

2018

6, 000

Facilities

repairs (BCA)

2018

5, 000

Facilities

Bumdge- Stn 2 - RepairRear Metal Roof(BCA) Hartington - Stn 4 - RearExitHandrail(BCA) Hartington - Stn 4 - Remove PortableTraining Room

2018 2018

10,000 5, 000

10,000 5,000

10, 000 5, 000

Facilities Facilities

2018

10,000

10, 000

Facilities

Perth Rd-Stn6-NewFireball (2018-siteworks) 2014-2018 1, 975.000 Burnt Hills - Stn 9 - Soffit & Facia Upgrades_2018 10, 000

8, 000 250, 000 10, 000 409,000

Facilities

2, 184,000

8, 000 250, 000 10, 000 409, 000

Facilities Facilities

2018 2018 2018-2022

35,000 10, 000 75, 000

35, 000 10, 000 15, 000

Parkland Parkland Parkland

2018

15, 000

15,000

15, 000

Parkland

2018

5, 000

5,000

5, 000

Vertical - Facilities

Gilmour Point- Washrooms/ChangeRooms

2017-2019

420, 000

150,000

Parkland 50, 000,

PointPark- Tennis Court Fencing& Netting

2018 2018

10, 000 5, 000

Parkland Parkland

2018

5, 000

5,000

Parkland

2017-2018

80, 000

50, 000

50,000

Parkland

2018

20, 000

20,000

20, 000

Parkland

2018

20, 000

20,000

20, 000

Parkland

Repair

2018

6, 000

Parkland

Bowes Park- Reshingle Pavillion

2018

5, 000

Parkland

2018

10,000

10, 000

10,000

Parkland

Events

2018

5, 000

Parkland

Centennial Park - Dog Park- Fencing

2018

10, 000

Parkland

Study

2018

5, 000

Parkland

Centennial Park - Install Outdoor Power for Events

2018

5, 000

Parkland

Town Hall - Front Door Replacement (Accessibility)

Verona MedicalCentre - Mainentrancestep

Hartington - Stn 4 - Replace Tanks and Fuel Lines

Total RECREATION New Projects Land Acquisition - Boat Launch Shipyards - Dock Improvements Boat Launch Upgrades - Various

Park Gates - Accessible Entrances

(Point/Centennial/Gilmour/Davison) Museum - Faciaand Eavestroughreplacement

Point Park - Paint Bunker & Pavillion

Point Park- Replace Concrete Ramp (Baseball Diamond Washrooms - (BCA))

^ FennoyHall- BuildingUpgrades-Structural integrity - Walls/Chimney/Foundation BradshawSchool House - Accessible Entrance/Restore Foundation

Glendower Hall - Playground Equipment (based on replacement plan)

Wilmer Ball Park - Pump/Storage Building Wall Gerald Ball Park - Resurface Tennis Court & 1 New Court

Gerald Ball Park - Install Outdoor Powerfor

CentennialPark- SkateboardParkFeasibility

‘otal - Recreation

746,000

386,1

386,000

40, 000 40, 000

40,000

40, 000 40, 000

10,606,400

8,376,400

FGT 100, 000

PLANNING New Projects

Growth Study

2018

TOTALS

4, 172,431

3,396, 786 807.183

BCA= recommendations from the Building Condition assessment
Seniors Housing currently undetermined

^ ApplyingforTrilllum Grant- Thislinemaynotberequired Ifwearesuccessful. Nextsteps requireCouncilapproval ocatad to future yeare

GeraldBallPark- PlaygroundEquipment(based on replacennent plan) , –PublicBoatLaunchto ColtinsLake InveraryBall Park- Renovations

(Washrooms/StorageBuildings)

30,000 60.000

10,000

Inveraiy Ball Park - Playground Equipment (based

on replacement plan) .., —-

30,000

Centennial Park - Outdoor MowsScreen &

Equipment

26, 000

CentennialPaik- PurchaseAdjacentLand

50,000

GeraM Ball Park -

Area)_.

–.–

^OQQ

Dev Charges

Page 26 of 64 Year 2018

Linear Asset Construction Schedule Project Year(s)

New Projects

Westport Road

Buck Bay Road to Garrett Road

Rutledge/Harrowsmith Road Desert LakeCauseway

HarrowsmithCurb& Gutterto RutledgeBridge

Total Project

2018

Budget

Causeway

2018 2018 2018

950, 000 800, 000 100, 000

950, 0001 800, 0001 100, 0001

Petworth Culvert

1 km West ofWolf Swamp Road

2018

Sydenham Dam Bridge

George Street

2018 2016-2018

250.000 250, 000 200, 000

250, 0001 250, 0001 150, 0001

2018

875, 000

875, 0001

2017-2018

1, 800, 000

800, 0001

125,0001 125,0001

DesertLakeCausewayCulverts |DesertLakeCauseway Various Roads

[Hard Surface Preservation

Bedford Road

ISydenham DamtoAlton Road"

Amey Road

End to Campbell Road

2018

Arena BoundaryRoad

125, 000

Frontenac Arena to Picadditly Road

Bradshaw Road Davidson Road Lakefield Road Masonville Road

Road 38 to Steete Road

2018 2018

125,000

Latimer Road to Holmes Road End to 2km South of Hoimes Craig Road to End

2018 2018 2018

Carrying Place Road Roads Deyos/Bunker

End Easterly 2 km

2018/19

Desert Lake Road to Westport Road

2018-2021

Total

300, 000 200. 000 100, 000

50,000 700, 000 1, 150, 000

350, 0001

7, 975, 000

5, 775,0001

[PublteWorksiscommitted tothetotal dollarsof$900,000howeveraUocafionandnumberofprojects maychange pending pre- engineering review prior to construction.

300, 0001 200,0001 100, 0001 50, 0001

350, 0001

Page 27 of 64 2018 CAPITAL BUDGET PRIOR YEAR CARRYOVER GENERALGOVERNMENT Corporate Services

Asset Management customizations/document update (to

TAX LEVY

PROPOSED FINANCING RESERVES OTHER

10, 000

(was Station 8)

35, 000

Thermal Imaging Camera

7, 000

7,000

PumperReplacement-1991 GMC(OrderedOct/17)_270, 000 312, 000

270,000 312, 000

RadioCommunication(Fireand PW)

300,000

Working Funds

Picadilly Patrol Yard Decommissioning Keeley Patrol yard - Generator replacement (tendered)

10,000 60, 000

10, 000 60, 000

Vertical - Facilities Vertical - Facilities Res

Keeley Patrol yard - Front power gate (tendered)

be used to leverage FCM grant application) Total

BUDGETED EXPENDITURE

Corporate Services

Working Funds

Fire

New-Commercial bunker gear washer/dryer-Station 6

Total

Fire

Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Rolling - Fire

TRANSPORTATIONDEPARTMENT

35, 000

KeeleyAdmin - Finalize renovations

35, 000

Vertical-Facilities (10k from 2016) Vertical - Facilities

Harrowsmith Phase 2

500,000

Fiscal-WorkingFunds

Bedford Road

500, 000

500,000

(unspent Capital) Fiscal-Working Funds

Capacity

199, 000

Harrowsmith Phase

205, 156

(unspent Capital) Fiscal-Working Funds (unspent Capital)

Green BayBridge

590, 000

Fiscal-WorkingFunds

2,434, 156

Total

20, 000 20, 000

20,000 20,000

Water Reserve

ENVIRONMENTAL SERVICES Establish Transfer Station Total

25,000

i. OOO 25, 000

Landfill Closure

25, 000

17, 786 300,000

17, 786 300, 000

Vertical - Facilities Res Vert-Fac300,000

335, 786

8, 000

4, 000

Total

(unspentCapital) Fiscal-WorkingFunds

(unspent Capital)

SYDENHAMWATER ^/Vater Tower

TOWNSHIPFACILITIESMANAGEMENT Facilty Signage New Hall - Perth Road-Station 6

Total RECREATION

Museum - WindowReplacement- (being re-tendered) Femioy Hall - Building upgrades, well, paint insulation,

26, 906

Parkland

GlendowerHall - Front Step Replacement

40, 000

40,000

Parkland

Wash/Changerooms Recreation

20, 000

428, 239

424,239

4,000

TOTALS - Carryovers

3,565, 181

3,561, 181

4, 000

Parkland

Projecton holdpendingfollowupreportto, andapprovalbyCouncil

|2017 CAPITAL BUDGET - Removed items & not carried over Bedford Patrol yard - FireSeperation s.QOO BoxPaverfbr Tandem gpoo Bufldozer - replace FT-92 and BT-92 120, 000 Centennial Park- Upper Ball Diamond Repair 19, 000 Total

Parkland

septicsystem (partofTrillium GrantApplication)

Gilmour Point- DesignofNewPublic Total

4, 000

150, 000

Page 28 of 64

RESERVES & RESERVE FUNDS FORECAST - 2018 Budget - Draft - November 20th, 2017 CONTRIBUTION FROM TO BALANCE BEGINNING TAXATION OTHER REVENUE CAPITAL ENDOF OF YEAR BDGTD REVENUES FUND FUND YEAR

BALANCE

RESERVE Fiscal

Working Funds

5, 443, 719

434, 720

10, 800| 2, 354, 156| 3, 513^48

Asset Investment Reserve

2, 101, 546

1, 082,602

3, 184, 14

Infrastructure

2, 025, 180

275, 000

40, 000

2, 260, 181

1, 368, 136

304, 137

776, 786

895, 48

Equipmentand Infrastructure General

Vertical

Facilities/Property Recreation

Rolling Capital- Building Department Capital - Fire Department Capital - Roads Department

^12, 813 27, 936 984, 586 122, 551

12, 81 21 405, 000 436, 780

900, 000

485, 000

48, 93 489, 5& 74, 33

Linear

Cemetery LotAddition

43, 538

Roads - Const/lmp

281, 786

43, 53< 281, 786

Stabilization

[Planning

66, 784

Policing Costs

857, 202

Recycling

273, 641

Revenue-Severance Appl.

20, 000

WinterControl - Roads Dept.

420, 503

Wages-FireDepartment

156, 264

35, 000

Building Department

313, 975

85, 719

Water Reserve Fund

752, 821

129, 016

15, 272, 982

3, 088, 255

Sub-total

66, 784 53, 000

184, 519

80, 000

121, 26.

75, 000

153,256

150, 000

731, 837

1. 728

13, 033, 990

OBLIGATORY RESERVE FUNDS 5% Parkland

724, 202

700, 399

130, 500

705, 239

125,660

2, 252, 860

365, 000

390, 000

2,227, 860

Environmental EnhancemenT

140, 416

1, 550

Federal Gas Tax

688, 180

Subdivider Contributions

37, 171

Development Charges

Sub-total

3, 819, 025

550, 692

141, 966

8, 000

425, 000

821, 872 37, 171

550, 692

505, 050

^, 520. 239

3, 354, 528

RESERVE FUNDS & TRUSTS Election

83, 110

Highway #38 Reconstruction

748, 620

Landfill Closure

741, 180

Trusts Fire Donations

17, 179

2, 600

19, 779

‘ortland Historical

14, 892

100

14, 992

Grant Memorial

26, 965

350

27, 315

)HRP

11, 110

;emetery - PC

467, 332

71, 110

12, 000

5, 000 40, 000

753, 620

10,250

283, 000

508, 430

letery M. Bums Trust

25, 000

letery - Monument PC

62, 058

smetery - Monument PC Inc

18, 582

25, 000

ib-total

2, 216, 028

40, 000

TOTAL

21,308,036

3,678,947

18, 300 523,350

71, 110 255, 629

6, 957, 967

1, 908, 218 18,296,737

Page 29 of 64

Attachment B

Local Gravel Roads SADT- 2012-2017

Road Location

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45

12th Concession @ Mulville Rd Anderson Rd @ Bradshaw Rd Anderson Rd @ North Bdry Ashwood Drive @ Rutledge Road Beachnut Hill Rd @ Bear Creek Rd Bell Rd @ Holleford Rd Bellrock Pero Rd @ Leveque Rd Billy Green Rd @ Maple Leaf Bradden Rd @ Battersea Rd Bradford Road East @ Ellerbeck Bresee Rd @ No Maintenance Brewer Lake Rd @ Sunbury Rd (East) Bunker Hill @ Westport Rd Burridge Lake Rd @ Space Ln (North) Burridge Lake Rd @ Burridge Rd Burridge@Burridge Lake(South) Burridge Rd @ Dewitt Rd (North) Burridge Rd.@ RLT Bdry Canal Road @ Sunbury Rd.(Brewers Mills) Canoe Lake North of Devil Lake Rd Canoe Lake Rd North of James Wilson Rd Canoe Lake South of Devil Lake Rd Carrying Place @ Fire Hall Carrying Place Road @ Elm Lodge Ln Clair Rd @ Clair Road Culvert Clair Rd @ Leveque Rd Clear Lake Rd @ Christmas Ln Clear Lake Rd @ Perth Rd Corkey Rd @ Latimer Rd Cottage Rd @ Gould Lake Rd Cummis Road @ Wilton Road Darling Rd @ Farm (North) Deerhurst @ Bellrock Rd Devil Lake Rd @ Cameron Ln Devil Lake Rd @ Canoe Lk Rd Devil Lake Rd @ Tobin Rd Dewitt Rd @ Burridge Rd Deyos Rd @ Desert Lake Rd Deyos Rd @ James Wilson Rd Dixon Road @ Latimer Road Draper Lake Rd @ Norway Rd Eel Bay Rd @ Charlie Green Rd Factory Road @ Sunbury Rd Firehall Rd @ Burridge Rd First Lake Rd @ Alamo Ln

AVG AADT Reduced 20%

5 36 46 165 34 51 9 113 26 12 6 14 182 2 66 216 50 119 76 62 98 145 207 182 24 26 6 58 80 22 61 5 31 43 42 162 20 205 114 113 27 104 60 12 99

AVG 6 45 57 206 42 64 11 141 33 15 7 18 227 2 83 270 63 148 95 78 122 181 258 228 30 32 7 73 100 27 76 6 39 54 52 203 25 257 143 141 34 130 75 15 124

200+ SADT

2017 SADT

2016

2015

Month

SADT

Month

45 206

August November

Aug

9 180

Aug July

270

July

Aug

297

Aug

40 38

Aug Aug

Aug

43 46

Aug Aug

215 143

Aug Aug

108 33

August August

18 200

August August

August

181

August

27 76

August November

155

August

298

July

141

October

130 49

August August

124

August

2014

2012

2013

SADT 6

Month July

SADT

Month

SADT

Month

SADT 57

Month July

64 15 7 2

August August July July

13 August

36 August

134 254

July August

63 78 122 228 7 100

August July July August July July

214 26 81

July August July

125 247 20

August August July

141 231

July August

6 52 25

July July August

35 August

143

July

62 251

August August

34 15

July August

100 August

Page 30 of 64

46 47 48 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96

Fish Creek Rd @ Central Frontenac Fishing Lake Rd @ North Shore Rd Fitzgerald Rd @ Westport Rd Frye Rd @ Roushorn Rd Garrett Rd @ Westport Rd Gould Lake Rd @ Cottage Rd (East) Green Bay @ Burns Rd Green Bay @ New Rd Green Bay Rd @ Bob’s Lake Rd Green Bay Rd @ White Lake Rd Gully Rd @ Loughborough Portland Boundary Rd Hanna Rd @ Dairy Ln (North) Hanna Rd @ Westport Rd Harris Rd @ Battersea Rd Haughton Rd @ Westport Rd Henry Rd @ Wesport Rd Hewlett Packard Rd @ North Shore Rd Hickey Rd @ BuckBayRd Hidden Valley Rd @ Perth Rd Hinchinbrooke Rd North @ Desert Lake Rd Hinchinbrooke Rd North @ No Maintenance Iawah Rd @ Lee Rd Ida Hill Rd @ Sunbury Rd (South) James Wilson @ Bunker Hill Rd James Wilson Rd @ Canoe Lake James Wilson Rd @ Box Culvert John Martin @ Holleford Rd Keir Rd @ Duff Rd Koen Rd @ North Shore Rd Knowlton Lake Rd @ Louborough Portland Bdry Lagoon Rd @ Harrowsmith Rd Lake Rd @ Kauffman Ln Lambert Road @ Stage Coach Rd Larry York Rd @ Battersea Rd Lee Rd @ Iawah Rd Leland Rd @ North Shore Rd Leveque Rd @ Meeks Rd Little Long Lake Rd @ Bedford Rd Little Long Lake Rd @ Charlie Green Rd Little Long Lake Rd @ No Winter Maintenance Long Swamp Rd @ Quarry Loughborough View Rd @ Battersea Rd Maple Leaf Rd @ Opinicon Rd MacGillvray Rd @ Billy Green Rd Massassauga Ln @ Massassauga Rd Massassauga Rd @ Rideau Lk’s Bdry Massassauga Rd @ Perth road Meeks Rd @ Leveque Rd McAndrews Rd @ Rideau Lk’s Bdry McGarvey Road @ Battersea Rd

35 5 2 164 85 103 128 60 186 92 142 19 99 10 12 33 8 70 95 112 2 22 36 186 72 9 8 96 42 28 16 6 69 46 106 14 45 47 48 44 46 84 172 30 1 135 228 6 132 156

44 6 2 205 106 129 161 75 232 116 177 24 124 13 15 41 10 87 119 141 2 27 45 233 90 11 10 120 52 35 21 7 86 58 133 18 56 59 60 55 58 105 215 37 1 169 285 7 165 195

124

Aug

124

Aug

257

257 90

August August

199

May

124 13 15

August July August

87 119 24

August July July/Oct

August

120 52 35

August July November

86 58

October July

July

105 215 37

July July August

August

199

August

July July

Aug

158

Aug

93 285

129 216

Aug July

44 6 2 106 177 24 41 10 2 27

August July July August July July August August July August

285 77 265 107

July August August August

105 71

Sept Sept

48 208

August July

50 August

11 10

July August

July

23 July

59 60 55 59 1

July July July July July

46 57 244

August July August

108 44

July July

165 August

190

August

Page 31 of 64

97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 118 119 120 121 122 123 124 125 126 127 128 129 130 131

McNeil Rd @ Burridge Rd Miller Rd @ Hwy 38 Mulville Rd @ Devil Lake Rd New Rd @ 1km In From Westport Rd Nolan @ Clair Rd Old Thirteen Island Lake Rd @ Wesport Rd O’Riley Rd @ Holleford Rd Pepper St West @ Bellrock Rd Railway@ Wilton Ramparts Rd @ Battersea Rd Redmond Rd @ Holleford Rd Reynolds @ Snider Rd Rickards Rd @ Rutledge Ritchie Rd @ Wilmer Rd (West) Roushorn @ Perth Rd Shales Rd @ Perth Rd Simpson Rd @ Battersea Rd Sleeth Rd @ Ernie Rd Sonneveld Road @ Sunbury Rd Split Rail Ln @ Opinicon Rd Steele Rd @ No Winter Maintenance Steve Babcock Rd @ Steve Babcock Ln Sweetman Rd @ Dewitt Rd Tett Cres (North) @ Perth Rd Tett Cres (South) @ Perth Rd Timmerman @ No Maintenance Tobin Rd @ Devil Lake Rd Trotter Rd @ Shales Rd Walsh Rd @ Perth Rd White Lake Rd @ Green Bay Rd White Rd (West) @ Wesport Rd Whitty Rd N @ Bradford West Whitty Rd S @ Bradford West Wilson Rd @ Harrowsmith Rd

1 67 12 18 4 41 19 26 50 83 38 22 108 20 70 92 33 2 69 28 10 34 2 51 87 0 9 13 29 75 18 19 11 31

1 84 15 23 5.5 51 24 32 62 104 48 28 135 25 88 115 41 3 86 35 12 43 2 64 109 0 11 16 36 94 23 24 14 39

Printed: 22/11/2017

Aug

July

64 112

July July

101

Aug

148

August

135 25 58 101 41

July August August August August

August

1 84 15 23 51 24 32

July August August July August August July

2 August

48 28 3 35 12 43 2

August August July July July July August

117 July

59 90

August August

105 128 87

August July August

0 11 16 36 23 24 14

July July August August August August August

106 87 51

August August July

Page 32 of 64

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: November 14, 2017 SUBJECT: Revised Draft Procedural Bylaw – public input RECOMMENDATION That Council consider any public input and provide direction so that staff may prepare a final version of the bylaw for adoption by Council on December 5.

BACKGROUND At the direction of Council and on the recommendation of the Corporate Services Committee a Draft Procedural Bylaw was tabled on November 14, with the intent to allow for public delegations on November 28, as spelled out in the Notice Bylaw. When Council received the tabled draft they offered initial comments: • • • • •

• •

Notice and published agenda with reports should be provided in advance for the three standing committees (PSC, CSC, DSC) Could limits be placed on the amount of time allocated for speakers during statutory public meetings Should an agenda format be set in advance for special meetings Should agendas be approved before proceeding with the meeting Should members of Council who are not appointed to committees be allowed to speak any more than members of the public who attend committee members Is there a need for a line on the agenda at the end of the meeting for “statements by/ announcements” In considering delegation time limits should County appearances be limited as well as they are not always requested by Council

The attached Revised Draft has highlighted sections which either point out where the matter is dealt with or propose new language to address the matter. Upon further direction from Council and in consideration of any public input, a final version will be prepared and brought forward to Council on December 5 for adoption.

FINANCIAL and STAFFING CONSIDERATIONS To be determined

ATTACHMENTS •

Revised Draft Procedural Bylaw

Submitted/approved by:

Prepared by:

Wayne Orr, CAO

Our strength is our community.

Page 33 of 64

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2017-XX BEING A BY-LAW TO PROVIDE FOR GOVERNING THE PROCEEDINGS OF THE COUNCIL, THE CONDUCT OF MEMBERS AND THE CALLING OF MEETINGS WHEREAS Section 238 (2) of the Municipal Act, 2001, c.25, as amended (the Act), provides that Council shall adopt a Procedure By-law for governing the calling, the place and proceedings of meetings; AND WHEREAS Section 2. 1 of the Act provides that the procedure by-law shall provide for public notice of meetings; NOW THEREFORE the Council for The Corporation of the Township of South Frontenac hereby enacts as follows:

That the proceedings of all Council meetings, the conduct of members and the calling of meetings shall be in accordance with the procedures and rules as set down in Schedule “A” attached hereto.
This by-law shall come into force and take effect in January 2018.
All other previous procedural by-laws are hereby repealed. NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: Dated at the Township of South Frontenac this ____ day of ___________, 2017. Read a first and second time this _____ day of ____________, 2017. Read a third time and finally passed this _____ day of _____________, 2017.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Page 34 of 64

SCHEDULE “A” TO BY-LAW 2017-**

1 - DEFINITIONS Listed below are definitions of common procedural terms: a)

AGENDA and Orders of the Day are synonymous.

AMENDMENT means a change in the form of a Motion. An amendment is designed to alter or vary the terms of the main Motion without materially changing the meaning. It may propose that certain words be left out, that certain words be omitted and replaced by others, or that certain words be inserted or added. Every amendment must be strictly relevant to the question being considered.

CLERK means the C.A.O./Clerk or the Deputy Clerk acting In the Clerk’s absence or in the absence of both the CAO/Clerk and the Deputy Clerk, another person appointed by Council resolution.

CLOSED SESSION means a meeting or a part of a meeting of Council or a Committee which is closed to the public. All meetings shall be open to the public except as provided for in the Municipal Act. 2001, Ch. 25, Section 239.

COMMITTEE means any advisory or other committee, subcommittee or similar entity of Council.

COMMITTEE CHAIR is the person presiding at meetings of Committees of Council. Elected by the Committee from its members and may be removed only by vote of a majority of the Committee.

COMMITTEE OF THE WHOLE means Council sitting in Committee.

COUNCIL means the Council of The Corporation of the Township of South Frontenac.

HOLIDAY means A Holiday with Pay (Or Statutory Holiday) as identified in the current C. U. P.E., Local 4336, Collective Agreement.

IN-CAMERA SESSION shall have the same meaning as closed session (see item #d)

MEETING means any regular, special or other meetings of council, or of certain local boards or committees, where a quorum is present and where members discuss or otherwise deal with matters in a way that materially advances the business or decision making of the relevant body.

MEMBER means a member of Council and a member of a Committee;

MINUTES In strict accordance with the Municipal Act, 2001, Ch. 25, Sect 228, record, without note or comment, of all resolutions, decisions and other proceedings of Council;

MOTION and resolution shall be considered synonymous and will include an original motion or an amendment to a motion;

POINT OF ORDER The purpose of raising a point of order is to bring to the attention of the presiding officer that a rule has been broken or an error in procedure has been made as follows: i) Breaches of the rules of order of Council; ii) Difficulty in continuation of the meeting; iii) Improper, offensive or abusive language;

Page 35 of 64

iv) v)

Notice that the discussion is outside the scope of the motion or the notice of motion; Irregularities in the proceedings.

PRESIDING OFFICER is the Mayor or in his/her absence, Deputy Mayor or in his/her absence the acting head of Council who presides at meetings of Council or the Chair of a Committee meeting;

QUORUM means a majority of the whole number of members required to constitute Council or a Committee.

QUESTION means that the vote now be taken.

RECORDED VOTE means the calling for the yeas and nays of all members of Council by any member of Council and the yeas and nays of each individual member of Council shall be so noted in the minutes.

RULES OF ORDER The rules of order established by this by law shall govern Council meetings and all Committees of Council. Where this by law is silent on an issue Robert’s Rules of Order shall apply.

WEBSITE means the Official Website of the Corporation of the Township of South Frontenac - www.southfrontenac.net

2 - MEETINGS a)

MEETING LOCATION - All meetings of Council shall be held at the municipal complex, 4432 George Street, Sydenham, Ontario, unless otherwise stipulated in a resolution of Council

RULES OF ORDER - The rules of order established by this by law shall govern Council meetings and all Committees of Council. Where this by law is silent on an issue Robert’s Rules of Order shall apply.

SEATING -During a meeting no person is permitted to come within the enclosure formed by the members’ chairs or to address Council unless that person: • Is a member of Council • Is the C.A. O., the Clerk or Recording Secretary • Has been given permission from the Presiding Officer

CHAIR - The presiding officer of the Council shall be the Mayor. In his or her absence the Deputy Mayor shall preside. The Deputy Mayor will have the powers and duties of the Mayor when performing in that capacity. If neither the Mayor nor the Deputy Mayor is present to open the meeting, the Council shall elect a presiding officer.

CONVENING MEETINGS - The inaugural meeting of Council shall be held on the first Tuesday, at 7:00 p.m., following commencement of the term of office as defined by the Municipal Elections Act, but shall not be later than 31 days after Council term commences. Unless otherwise stipulated, Council shall meet at 7:00 p.m. on the first and third Tuesday in each month from January to December inclusive with the exception of the months of July and August when only one meeting will be held each month, on the first Tuesday of the month. Should Council be scheduled for a closed session the Clerk shall establish a start time that reflects the nature of the agenda. Council would then return to open session at 7:00 p.m. Council will not meet on a statutory holiday nor will it meet between Christmas and New Years.

Page 36 of 64

Should a Council meeting conflict with any committee meeting, such committee meeting shall be rescheduled after consultation with the Committee Chair. The Clerk will advertise any meeting date changes caused by this policy. Council reserves the right to dispense with or alter the time, day or place of any meeting by resolution. f)

NOTICE REQUIREMENTS Notice to Members of Council and Staff The Clerk will give notice of all Council and Committee meetings to members of Council and to all Department Heads. The notice will be accompanied by an agenda and any other matter to be addressed at the meeting. The Clerk will send the notice by posting the agenda to AgendaNotes. In the event of a system problem notice may be sent by alternate means including; delivery, facsimile, electronic mail to the residence or place of business of each member or by telephone alert. Generally members will receive notice at least three days before the day of meeting. However failure to receive the notice will not affect the meeting itself, including the timing of or any actions taken there at. Notice to the Public The Clerk shall give notice to the public of all regular Council and Committee meetings by posting a schedule of meeting dates on the Township’s official web site at the beginning of each calendar year. The agenda shall be posted on the website and in the office on the Friday preceding the date of the meeting. The Clerk shall give notice to the public of all special meetings of Council by posting a notice on the Township’s website as soon as possible after the date of the special meeting has been confirmed.

SPECIAL MEETINGS - A special meeting may be called under the following circumstances: • The Mayor may at any time summon a special meeting. • Upon receipt of a petition of the majority of the members of Council, the Clerk shall call a special meeting for the purpose and at the time mentioned in the petition. Notice may be given by telephone, e-mail or facsimile transmission or posting to AgendaNotes. Delegations may be scheduled by the Clerk to be heard by Council during a special meeting as appropriate. Closed session (if requested) will be a standing item on every special meeting agenda. If there is no by-law or petition fixing the place of a special meeting, that meeting shall be held at the place where the last regular meeting was held.

CLOSED SESSION - As per Subsection 239(2) of the Municipal Act, 2001, as amended, a meeting or part of a meeting may be closed to the public if the subject matter being considered is: i) the security of property of the municipality ii) personal matters about an identifiable individual, including municipal employees iii) a proposed or pending acquisition or disposition of land by the municipality; iv) labour relations or employee negotiations v) litigation or potential litigation including matters before administrative tribunals effecting the municipality vi) advice that is subject to solicitor client privilege including communications necessary for that purpose; vii) a matter in respect of which a council, board, committee or other body has authorized a meeting to be closed under another Act; viii) Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them 4

Page 37 of 64

ix)

a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization x) a trade secret or scientific, technical, commercial or financial information that belongs to the Township or local board and has monetary value or potential monetary value; or xi) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the City or local board. xii) if the meeting is held for the purpose of educating or training the members: and at the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, xiii) local board or committee; A meeting shall be closed to the public if the subject matter relates to: •

•

a request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board, commission or other body is the head of an institution for the purposes of that Act; an ongoing investigation respecting the municipality, a local board or a municipally-controlled corporation by; the Ombudsman appointed under the Ombudsman Act, an Ombudsman appointed by Council, or the Closed Meeting Investigator appointed by Council.

Prior to holding a meeting or part of a meeting that is to be closed to the public, Council shall state by resolution the fact that a closed meeting is being held and the general nature of the matter to be considered at the closed meeting. A meeting may only be closed to the public during a vote, if: • •

the subject matter is as defined above; and the vote is for a procedural matter or for giving directions or instructions to officers, employees or agents of the municipality or persons retained by or under contract with the municipality

Other policies regarding closed sessions include: i)

All information, documentation or deliberations received, reviewed or taken into a closed meeting is confidential.

ii)

The response of Members to enquiries about any matter dealt with by Council or a Committee of Council at a closed meeting, prior to it being reported publicly, shall be “no comment”, or words to that effect. No member shall release or make public any information considered at a closed meeting or discuss the content of such a meeting with persons other than members of Council or relevant senior staff members included in the Closed Session.

iii)

Any violation of this regulation may result in exclusion of the offending Member from future closed meetings of Council or a Committee of Council and that Member no longer being provided with correspondence, material or information proposed to be dealt with by Council at a closed meeting.

iv)

The determination of whether or not a violation of the closed meeting provision of this By-law and the length of the exclusion from closed meetings if so determined, shall be made by Council, and Council in Closed Session shall consider the issue. Prior to this determination by Council, the offending Member shall have the allegation explained to him/her, and he/she shall have the opportunity to provide his/her explanation regarding the matter. The results of Council’s deliberations shall be reported publicly.

Page 38 of 64

Despite clause (iv), the Member affected shall not be permitted to vote on a motion respecting his/her purported violation of the closed meeting provision of the procedural by-law, his or her exclusion from closed meetings, or the length of any such exclusion.

vi)

The release of any information about any matters dealt with by Council at a closed meeting shall be by the Mayor or his delegate only. Once the Mayor or his delegate has released the information, it shall be considered to be public information and a Member may discuss the matter without being considered to be in violation of this By-law.

vii)

Agendas, minutes or any items thereon for consideration by Council at a closed meeting shall not be released to the public.

COMMITTEE OF THE WHOLE COUNCIL - Committee of the Whole Council meetings will be held on the 2nd Tuesday of each month, if required, except during July and August, and shall follow similar rules of procedure as Regular Meetings of Council, except that discussions may be less formal. As appropriate direction provided to staff will be incorporated into reports and will be brought forward for formal approval at Council. Resolutions adopted by Committee of the Whole shall NOT be binding on Council. Committee of the Whole meetings of Council shall be open to the public except as otherwise provided by The Municipal Act. (See Closed Session Section).

3 - AGENDAS a)

REGULAR MEETINGS - The Clerk will prepare an agenda for the use of members at regular meetings. The Agenda shall be posted in the Municipal Building, Sydenham and delivered to each member of Council by posting to AgendaNotes not less than two days (48 hours) prior to the meeting date. The Clerk will attach copies of all relevant correspondence to the agenda package for Council information. All items of business for the agenda will be received by the Clerk by 12:00 noon on the Thursday prior to the meeting date. The business of each meeting follows the order in which it stands on the agenda. The agenda for a meeting may only be amended at that meeting by a motion supported by a majority of the members present. Any undisposed matters will be placed on the agenda for the next meeting. COUNCIL Agenda: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20.

Call to Order Declaration of pecuniary interest and the general nature thereof Approval of Agenda Scheduled Closed Session Recess Public Meeting Delegations Approval of Minutes Business Arising Reports Requiring Action Committee Meeting Minutes By-laws Reports for Information Information Items Notice of Motions Announcements/Statement by Councillors Question of clarity (from the public on outcome of agenda items) Closed Session (if requested) Confirmatory By-law Adjournment 6

Page 39 of 64

COMMITTEE OF THE WHOLE Agenda: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16.

Call to order Declaration of pecuniary interest and the general nature thereof Approval of Agenda Scheduled Closed Session Recess Public Meetings Delegations Reports Requiring Direction Reports for Information Rise and Report from Committees of Council (rotating basis) Information Items Notice of Motions Announcements/Statements by Councillors Question of clarity (from the public on outcome of agenda items) Closed Session (if requested) Adjournment

During July and August a blended meeting agenda will be used incorporating both delegations and public meetings. b)

DELEGATIONS - Delegations will be received at Council or Committee of the Whole. Delegations from the public will be limited to a maximum ten minute presentation, unless otherwise approved by Council. Delegations at the request of the Township will not have a pre-set time limit. Delegations are considered in the following order: • Those persons Council has requested or commissioned to appear (e. g. representatives of senior government, consultants). Council will grant additional time to those commissioned to appear without effecting the time allotment to other delegates • Citizens, organizations or their representatives who have notified the Clerk in writing of their desire to appear before Council / Committee no later than 12 o’clock noon on the Thursday prior to the meeting date. • Those persons not included on the agenda but who have requested and been granted permission by Council to address the meeting. All delegations must provide a written summary of their presentation to the Clerk prior to 12:00 noon on the Thursday prior to the meeting at which they will be appearing or they will not appear on the agenda. All Delegates will be encouraged by the Clerk to resolve concerns with the appropriate department head, prior to seeking delegation status. Only topics which have come before Council or are scheduled to appear on Council’s agenda are to be scheduled for delegate status. Unrelated topics require the delegate to be sponsored by a member of Council, prior to being scheduled. Members of Council may sponsor a delegation by emailing the clerk requesting that the individual / group be given delegate status.

PUBLIC INPUT RELATED TO PLANNING MATTERS – During a statutory public meeting under the Planning Act, members of the public wishing to speak to the matter will be limited to 10 minutes and will be encouraged to provide their comments in writing to be put on record and limit their presentation to information that has not already been provided or addressed by another individual.

4 - QUORUM and PRESIDING OFFICER a)

REGULAR MEETINGS - As soon as there is a quorum after the hour fixed for the meeting, the Presiding Officer will assume the role as Chair and call the members to order. The Clerk will then take note of attendance.

Page 40 of 64

TIME LIMIT - The time limit for a quorum is 30 minutes after the time appointed for the meeting. If no quorum is present after 30 minutes, the Council or Committee will stand adjourned until the next regular day of meeting or until a special meeting is called. The special meeting will deal with the matters intended to be addressed at the adjourned meeting. The Clerk will record the names of the members present at the expiration of the time limit and append this record to the next agenda. Physical attendance by members of Council is required at Council and Committee meetings in order to participate; no means of electronic participation is permitted.

PRESIDING OFFICER - The Presiding Officer shall oversee the conduct of the meeting including: i) Call the meeting to order ii) Introduce the items listed on the Agenda in the order presented unless otherwise determined by Council iii) Call on the CAO or Department Head to address staff reports iv) Call on the Clerk to read the motion or by-law as requested by the Presiding Officer v) Designate the Council Member or Staff Member as to who has the floor to speak vi) To put to a vote all questions which are properly moved and seconded and after full discussion has been provided, and announce the results of the vote vii) Ensure the preservation of good order and decorum viii) Ruling on points of order and privilege ix) Deciding all questions relating to the orderly procedure of the meeting subject to an appeal by any member of Council from any ruling of the Presiding Officer The Presiding Officer may expel any person for improper conduct at a meeting. At Committee of the Whole or Council the Presiding Officer may state his or her position on any matter before Council following the discussion by other members of Council. This will not require the Presiding Officer to relinquish the chair. The Presiding Officer will vacate the chair prior to; make a motion or serve a notice of motion. If making a motion, the presiding officer shall remain out of the chair during the debate and vote on the subject.

VACANCIES – If the office of a member of council becomes vacant under section 259 of the Municipal Act, the Council shall at its next meeting declare the office to be vacant, except if a vacancy occurs as a result of the death of a member, the declaration may be made at either of its next two meetings. Rules pertaining to vacancies shall not apply to a member of council of a municipality who is absent for 20 consecutive weeks or less if the absence is a result of the member’s pregnancy, the birth of the member’s child or the adoption of a child by the member. If a vacancy occurs in the office of a member of council, the municipality shall, subject to the Municipal Act, •

fill the vacancy by appointing a person who has consented to accept the office if appointed; or

•

require a by-election to be held to fill the vacancy

5 - CONDUCT a)

SPEAKING - Each member must be recognized by the Presiding Officer before speaking on any matter or motion. A member may not speak more than once on a matter without leave of the Presiding Officer, except: • In explanation of a material part of the speech which may have been misunderstood; or • In reply after everyone else wishing to speak has spoken

Page 41 of 64

Generally no member may speak to the same matter or in reply for longer than 5 minutes. Through the Presiding Officer, a member may ask for an explanation of any part of the previous speaker’s remarks. A member may also, through the Presiding Officer, ask questions to obtain information relating to the report or minutes presented to Council or any clause contained therein. However this must be done prior to the commencement of the debate on the report, minute or clause. Following the reading of a motion and during debate, all questions to staff are to be addressed through the Presiding Officer. b)

CONDUCT - Members shall not: i) Speak disrespectfully of the Reigning Sovereign, any member of the Royal Family, the Governor-General or a Lieutenant-Governor; ii) Use offensive words or unparliamentarily language in Council; iii) Disobey the rules of the Council or decision of the Presiding Officer or of Council on questions of order or practice; iv) Leave his or her seat or make any noise or disturbance while a vote is being taken and the result is declared; v) Enter the Council Chamber while a vote is being taken; vi) Interrupt a member while speaking, except to raise a point of order; vii) Pass between a member who is speaking and the Chair. viii) Engage in private conversation while in the Council Meeting or use electronic devices (including but not limited to BlackBerrys, cellular phones, pagers, or tablets) in a manner which interrupts the proceeding of the Council, or attempts to coordinate voting.

DRESS CODE - Each member of Council is personally accountable for presenting themselves in a professional manner at all Council meeting.

DECLARATIONS OF CONFLICT OF INTEREST - Members shall at all times conduct themselves in accordance with the requirements of the Municipal Conflict of Interest Act, including any subsequent amendments, revisions and regulations thereto. All declarations and disclosures made in accordance with the Act shall be made in writing by the member in accordance with the Act, and a copy shall be submitted to the Clerk. If, after making such a declaration, the member determines that he/she does not have a Conflict of Interest, then a public statement to that effect shall be made by the member. Such public statement may be in the same form and substance as the original declaration.

DISCIPLINARY ACTION - It is not the intention of discipline in a meeting to punish a member but to change the behaviour of the member. If a member commits a breach of conduct, the escalation of remedies is as follows: • The Presiding Officer requests that the member refrain from breaking the rules and specifies the infraction or rule being broken. • If this fails, the Presiding Officer provides a sterner warning by calling the member to order. • If, after this instruction, the member continues with the action or refuses to be seated the Presiding Officer may, if the breach of conduct is serious enough, request that the offending member to apologize or failing an apology to be expelled from the meeting. If expulsion from the meeting is ordered, the Presiding Officer may establish and appoint individuals to escort the member from the meeting room. If the member refuses to leave, the appropriate civil authorities should be called.

EARLY DEPARTURE FROM MEETINGS - A member who wishes to leave a meeting prior to the adjournment must so advise the Presiding Officer. The recording officer will note the member’s time of departure. 9

Page 42 of 64

g) h)

NOTICE OF ABSENCE FROM MEETING - If a member cannot be in attendance at a meeting, they should notify the Clerk or the Deputy Clerk of their absence at their earliest opportunity. CHAIN OF OFFICE - The Mayor shall wear or display the Chain of Office at each Council meeting. The Mayor may at his or her discretion wear the Chain of Office on ceremonial occasions. CONDUCT OF PUBLIC AND MEDIA • Members of the public, including accredited and other representatives of any news media, may use cameras, recording equipment, television cameras, and any other devices of a mechanical, electronic, or similar nature to transcribe or record Council Meetings. These devices may not be used in such a way as to obstruct the proceedings of the Meeting. •

Members of the public who constitute the audience at a Meeting, shall not: Address Council or Committee without permission; Applaud, shout, boo, hiss or otherwise express their pleasure or displeasure with the proceedings in such a manner as to interfere with the meeting Bring signage, placards or banners into such Meetings or engage in any activity or behavior that would affect the Council deliberations

6 - MOTIONS a)

NOTICE OF MOTION - Notice of motions will preferably be received during the scheduled time as allocated under Section 2.0 (a), however the Clerk may receive a notice of motion at any time during a Council meeting. A notice of motion will become part of the agenda for the subsequent Council meeting unless otherwise approved by Council. A notice of motion requires a seconder only at the time of debate. If a motion is not moved and seconded on the day and at the meeting for which notice was given, it cannot be moved at any subsequent meeting without notice being given on the agenda for that meeting.

GENERAL - Every motion, once presented to the Presiding Officer, becomes the property of Council. The presiding officer may call on the Clerk to read the motion. A member can withdraw a motion only with the consent of the majority of Council. Motions shall be debated in the order of presentation to the Presiding Officer. Any member may request that the Clerk read the motion under discussion at any time during the debate, except when another member is speaking. Any member may request separation of a motion. Each section of the motion will be voted on separately. When a matter is under debate, no motions can be made other than a motion: • • • •

To refer / defer To amend To adjourn the meeting To vote on the matter

REFER/DEFER - A motion to refer or defer takes precedence over any motion or amendment, except a motion to adjourn. A motion to refer requires direction as to the body to which it is being referred. A motion to defer must include a reason for deferral. Neither motion is debatable.

VOTING - When a member makes a motion that the vote now be taken, it shall be put to a vote without debate. If a majority of the members agree to put a motion to a vote, the motion and any amendments thereto will be submitted to a vote immediately without further notice. 10

Page 43 of 64

No members may speak or present another motion once the Presiding Officer commences the vote on that motion. Each member present at a Council meeting will vote when the vote is taken on a matter, unless prohibited from so doing by statute. Any member who is present but refuses to vote or abstains to vote, their vote will be deemed to be a vote in the negative. A recorded vote on a motion before Council may be requested at any time by any Council member before the vote is taken or after the vote has been taken unless Council has commenced discussion on a new matter on the agenda. When a member requests a recorded vote, all members will vote in alphabetical order of Council finishing with the Mayor, when polled by the Clerk. The Clerk will note the names of those who voted for and against in the minutes, and will announce the results. If a member disagrees with the results of the vote, he or she may object to the declaration and ask that the Clerk retake the vote. An objection to any resolution shall not be recorded unless a recorded vote is requested. e)

AMENDMENT - A member may present only one amendment to the main motion at a time. Another amendment may be introduced only after the previous one has been disposed of. An amendment that has been seconded may not be withdrawn and must be dealt with.

NEW MATTER - A member may not introduce a new matter without notice, unless Council without debate dispenses with the notice requirements by two thirds vote.

RECONSIDERATION - A member who voted with the prevailing side may move for reconsideration at the same meeting as follows: If the motion to reconsider receives a seconder, the motion for reconsideration shall be open to debate and voted upon. The motion will require the votes of two thirds of members present to pass. If adopted, the motion to reconsider temporarily nullifies the previous decision. The main motion originally voted on is again pending. The motion may now be amended or considered as moved and voted upon. Example: 1. 2. 3.

Original Motion -> Vote Motion to Reconsider -> Vote Reconsideration of main motion (it may now be amended)-> Vote

If a member who voted on the prevailing side presents a motion for reconsideration at a subsequent meeting, the motion must be preceded by a notice of motion. At the subsequent meeting, the motion to reconsider follows the same process, as noted above. It will require a two thirds majority vote of the members present to carry. Example:

Meeting #1

Vote on original motion

Meeting #2

Notice of Motion to be received

Meeting #3

Motion to Reconsider to be voted on

Meeting #3

Matter for Reconsideration to be voted on

No matter may be reconsidered more than once in a twelve-month period. A notice of motion for reconsideration will not stop or delay action on the decided matter unless Council agrees otherwise. In this case. Council must approve the injunction by a two-thirds majority vote of the members present. If Council approves a motion to reconsider, the reconsideration will become the next order of business, unless the motion calls for a future definite date. Debate on

Page 44 of 64

the matter shall proceed as though it had not been previously voted upon. The debate must be confined to reasons for or against reconsideration only.

ADJOURNMENT - A motion to adjourn a meeting will be in order except: • When a member is in possession of the floor. • When it has been decided that the vote now be taken. • During the taking of a vote. • If determined in the negative the vote shall not be taken again until some intermediate proceedings have been taken by Council. Members may not leave their places on adjournment until the Presiding Officer vacates the role as Chair. Council will adjourn at 10:00 p.m. if in session at that hour, unless determined otherwise by a majority vote of the members present.

BYLAWS - The agenda may contain a summary of the contents of each bylaw. If a majority of Council requests, the Clerk will read the by-law in its entirety. All by-laws must be passed in meetings that are open to the public. A Confirmatory By-law, to confirm the proceedings of Council during the meeting, will be placed before Council each meeting.

SUSPENSION OF THE RULES - Any Member may request that the rules of procedure be temporarily suspended. An example of a motion to suspend the rules would be to extend the meeting past 10:00 p.m.

ULTRA VIRES - No motion shall be put on a matter which is Ultra Vires the jurisdiction of Council

CHANGES TO COUNCIL COMPOSITION - Where Council wishes to consider changes to the composition of council: • 5 votes shall be required to support the change, • At least one Councillor from each district shall support the change, • There shall be widespread consultation with voters before any proposal is adopted including at least one public meeting in advance of day of the meeting where the resolution is decided. Normal municipal procedures for public notice shall apply.

7 - COMMITTEES a)

SPECIAL PURPOSE COMMITTEES - Council may from time to time appoint, by resolution, special purpose or “Ad Hoc” committees with Terms of Reference as set out in the appointment resolution.

EXTERNAL COMMITTEES/BOARDS - Council may from time to time appoint, by resolution, individuals to external committees or boards. The term of office for community members shall be two terms, the length of which will be decided by Council. Terms are to be staggered such that there is always a productive mix of experienced and new volunteer members.

COMMITTEE CHAIR - Each Committee at its first meeting in the year will elect a Committee Chair and Committee Vice-Chair from its members. The Committee Chair may be removed only by a vote of a majority of the Committee. The Chair of South Frontenac Recreation shall serve as Chair for a period of no more than two consecutive years. The Committee will also at the first meeting arrange its own schedule of meetings.

Page 45 of 64

QUORUM - A quorum shall be a majority of those appointed to a Committee by Council. A majority is more than half of the total number of those appointed to the Committee.

COMMENCEMENT OF MEETINGS - If a Committee Chair or Committee ViceChair is not present within fifteen minutes from the time of the opening of the Committee meeting, the members present will elect another member of the Committee to preside. That member will discharge the duties of the Presiding Officer for that meeting, or until the arrival of the Committee Chair or Vice-Chair.

RULES - The rules governing the procedure of Council will be observed in all Committees, except that the number of times speaking on a question will not be limited.

VOTING - The Mayor or his/her designate will be an ex-officio member of all Committees of Council. Further the Mayor or designate will have the same rights and privileges as any other Committee member and may constitute part of the quorum. Any member, including the Committee Chair, may propose or second a motion. When the Committee Chair proposes a motion, he or she must vacate the chair to the Acting Chair of the Committee during the debate on the motion and resume the chair following the vote. All members will vote on all motions except when disqualified by reasons of interest or otherwise. A tie vote at the Committee level shall be considered lost.

DUTIES - The Committee may report to Council any Committee member who refuses or neglects to attend a meeting. Council may then remove that member from the Committee and appoint another member in his/her place. Council may discharge from responsibility any Committee, which refuses or neglects to give due consideration to any matter before it. Council may then allot such responsibility to another Committee. All Committees are subject to the control and direction of Council. Each Committee must submit to Council reports including minutes and recommendations on all matters connected with their duties.

PARTICIPATION – Councillors who are not members of the standing committee can attend as a member of the public to listen to committee discussions. Participation of non-committee Council members will be at the discretion of the Committee Chair. Attendance by non-committee members will not be compensated

Page 46 of 64

REPORT TO COUNCIL Treasury Department

AGENDA DATE: SUBJECT:

November 28, 2017 Long Range Financial Plan Update

RECOMMENDATION This report is for information only

BACKGROUND At the September 19th Council Meeting, the budget direction report included an update on the long range financial plan to 2027. From the feedback received from Council, the long range financial plan has been updated as follows: • • •

Upgrading intersections with an amount of $200,000/year was removed and returned to controlled intersections every two years at $100,000. The Library for Verona with an amount of $1,000,000 was removed from the plan New fire hall replacement was changed from every 3 years to every 4 years.

Attachment A provides an updated summary of assumptions incorporated within the plan. It includes investment in Road 38 in the amount of $7 million split over 2 years; 2021 and 2025. This includes the use of an arterial reserve, funded with a portion of the linear assets base budget in 2019 to 2022 totalling $2.25 million. Further, the long range plan has been updated to reflect the 2018 draft budget as presented in a separate report at the November 28th meeting.

FINANCIAL and STAFFING CONSIDERATIONS After incorporating all of the changes, the overall impact of the plan is: • Average reserve balance from 2018 to 2017 is $15.5 million • Taxpayer impact based on average phased-in assessment is kept to 2.0% This meets Council’s direction from the September 19th meeting to keep the taxpayer impact to 2.0% while maintaining an average minimum balance of $10 million. A chart summarizing the reserve balances per year is provided below. For details on what is included under the Capital and Operating reserves please refer to Attachment B

Our strength is our community.

Page 47 of 64

REPORT TO COUNCIL Treasury Department

Total Reserves Forecast 2018-2027 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 2018

2019

2020

Total Reserves

2021

2022

2023

2024

Capital Reserves

2025

2026

2027

Average

The long range financial plan is built based on maintaining the taxpayer impact to 2.0% based on the average phase-in assessment. Using 2017 assessment roll data, the graph below depicts the distribution of properties based on phased-in assessment. In 2017, the average phased in assessment was $251,402. Based on a total property count of 12,140; 6,798 or 56% of properties are at or below the average phase-in assessment.

Our strength is our community.

Page 48 of 64

REPORT TO COUNCIL Treasury Department

ATTACHMENTS Attachment A - 2017 Long Range Financial Plan assumptions Attachment B – Reserve Listing Submitted/approved by: Louise Fragnito

Prepared by: Louise Fragnito

Our strength is our community.

Page 49 of 64

Attachment A Summary of assumptions from 2018 Long Range Financial Plan Operating • 2% inflation applied except: Insurance 5%, utilities/communications 4% and fuel 3% • One non-union and one unionized position from 2019 to 2021 and one unionized position from 2022 to 2026, specific roles are unknown Capital (These represent placeholders in the long range financial plan and not commitments to proceed) • 2% inflation applied to all future years • Fire, Public Works and Building vehicle costs are projected in a 25 year plan • Public Works - additional tandem every 3 years at $230,000 • Roads construction costs based on September 13th, 2016 schedule presented to Council. The schedule incorporates a 5% increase per year including inflation • Base investment on facilities of $500,000 per year and $100,000 for parks. These figures have been confirmed as reasonable based on the preliminary results from the facility condition assessment • OPP station upgrades over 2 years totalling $500,000 • New fire halls every 4 years beginning in 2021 valued at 1.5 million • Keeley Road improvements in 2019 with a value of $1.5 million • Administrative offices in 2022 with a value of $2.75 million • Landfill closure costs for Loughborough and Salem in 2022 and 2027 respectively • Communications infrastructure funds of $300,000 were allocated in the 2016 budget and continue to be carried over in the budget. The plan includes further funds in the amount of $2.25 million from 2019 to 2021. • New controlled intersections with an amount of $100,000 every 2 years

Page 50 of 64

Attachment B Reserve Account Listing Capital Equipment and Infrastructure General Asset Investment Reserve Infrastructure Vertical Facilities/Property Recreation Rolling Building Dept Fire Dept Public Works Department Linear Cemetery Lot Addition Roads Construction Reserve Funds Highway 38 Landfill Closure Obligatory Federal Gas Tax Development Charges Parkland Operating Fiscal Stabilization

Reserve Fund

Working Funds Planning Policing Recycling Planning - Severance revenues Winter Control Fire - Wages Building Department Water Elections

Page 51 of 64

Niblett Environmental Associates Inc. Biological Consultants ‘^w’^saE^’^’

PN 16-079

August 8, 2017 Mr. Sean Marshall

President; Pittsburgh Building & Energy Systems Inc. 1910 Cole Road Glenburnie, ON KOH ISO

Subject:

PITTSBURGH BUILDING & ENERGY SYSTEMS INC. PLAN OF SUBDIVISION

5550 MCFADDEN ROAD PART LOT 14, CONCESSION 1 TOWNSHIP OF SOUTH FRONTENAC ADDENDUM TO ENVIRONMENTAL IMPACT STUDY

Dear Mr. Marshall:

NEA submitted an EIS in support of a five lot plan of subdivision in the Township of South Frontenac. As part of the circulation of the planning and development application, Cataraqui Region Conservation Authority (CRCA) reviewed this report and provided comments on the EISin a letter dated June 23rd, 2017. This letter is in response to that review and our responses follow the order of their comments:

Comment 1.

The Environmental Impact Study (EIS) recommends a 15 metre setback from the wetland features identified on the properly. Due to the nature of the water features Identified on the properly [e.g. artificially created, unconnected to a watercourse), staff are unclear as to whether or not the 30 metre water setback is applicable in this instance.

Staffrecommend that the applicant discuss the 30 metre water setback requirement with the Township of South Frontenac planning department to confirm the applicability ofthe 30 metre water setback provisions.

65 Mary StreetWest, Suite 112, Lindsay, Ontario K9V5Z6 e-mail: mail@niblett. ca

Tel: (705) 878-9399 Fax: (705) 878-9390 Website: www. niblett. ca

Page 52 of 64 Pittsburgh Building & Energy Systems Inc. Plan ofSubdivision

Addendum to EIS

NBA Response:

NBA acknowledges that the wetland features identified on the property, based on CRCA definitions, the features on site are not “waterbodies” or “wetlands” because they are not hydrologically connected to a surface waterbody or watercourse and hence are not regulated under the Conservation Authorities Act.

These wetland features have also not been evaluated by MNRF or are considered provincially significant wetlands (PSW’s) and therefore are not protected under the Provincial PolicyStatement (2014).

In biological terms, these features are still considered wetlands although they have been artificiallycreated (man-made) asa result ofprevious sandandgravel extractions. Wetland#1P:community 7

This larger wetland extends offthe property to the east. It does appear to have an outlet to

the east The feature also has a permanent water level and was found to have standing water in 2016 and 2017. This would meet the definition of a waterbody. A 30 m setback

from the feature however does not constrain the location ofa buildingenvelope on anyof the lots.

Wetland #2 (community 12)

Wetland#3 (community 9J These features are shallow depressions in the landscape that retain water for a short period oftime, generally drying up during the summer months. As the soils in the area are

coarse sand, the area is fairly well drained, this limits how long water will collect. These two low areas would not have permanent standing water. NBA would not consider these

features to be waterbodies for setback purposes. The vegetation growing in these features C>50%) are considered facultative wetland plants thereby defining the communities as wetlands basedon Ecological Land Classificationcriterion. There are no definedoutlets or inlets to these features.

As previously noted in the EIS, a 15 metre buffer from these features is recommended to

protect their ecological value. Furthermore, the plans do notshowanydevelopment within the wetlands or the 15 m buffers. Comments 2 and 3. Natural Heritage

The Provincial Policy Statement [PPS, 2014) suggests that development and site alteration shall not be permitted on adjacent lands to natural heritage features unless the ecological Junction of the adjacent lands has been evaludte’d and it has been demonstrated that there

will beno negative impacts on thenaturalfeatures or on their ecologicalfunctions.

Niblett Environmental Associates Inc.

Page 53 of 64 Pittsburgh Building & Energy Systems Inc. Plan of Subdivision

Addendum to EIS

Staffare generally satisfied with the information contained within the Environmental Impact Study (EIS) provided in support ofthe application. However, on Page 26 of the EIS, it is noted that a 30 metre setback is usually afforded to wetlands and then suggests that a 15 metre setback from the wetland features identified on the property is recommended to “allow a reasonable amount ofspace for the proposed building envelopes. " In the opinion of staff, it is not appropriate to suggest a setback reduction that is based on allowing development to occur unless, as the PPs suggests, it has been demonstrated that there will be no negative Impacts. 2.

staffrecommend that the language being used in this section ofthe EISbe reviewed by the applicant/consultant

Staff generally recommend a 30 metre setback from a wetland as a best management practice. However, if it can be demonstrated that there will be no

negative Impacts resulting from a reduced setback and development is not subject to the 30 metre water setback in the Zoning By-law, a lesser setback may be appropriate. NEA Response:

As previously noted, based on L’RCA definitions, the features on site do not meet the

definition of “waterbody” or “wetlands” because they are not hydrogeologically connected to a surface waterbody or watercourse and hence are not regulated under the Conservation Authorities Act

The South Frontenac Zoning By-Law 2003-75 does not have a definition for wetlands

however defines ‘waterbod/ as: “anynatural or constructed bodyofwater includinglakes, rivers, streams, channels, wetlands and navigable waterways, but excludes a drainage or irrigation channel. A 30 m setback from a waterbody is required according to Section 5.8.2 paragraph ‘a’ in the Zoning By-Law 2003-75.

Furthermore, as these features are not part of any PSW, they are not protected under the PPS.

As stated in the EIS, a 30 m buffer is a commonly recommended buffer from a wetland feature, in particular a provincially significant/evaluated wetland, but can be less

depending on the ecological functions of the specific feature and the type of impacts anticipated from the development being proposed. In this case the wetlands have limited

ecological functions due to their age, short hydroperiod and low diversity of plants, that limit the presence of wildlife and aquatic organisms [wetlands 12 and 9). The features are also isolated from other wetlands.

Thenature ofthe development consists oflargeestatelots withdefinedbuildingenvelopes. As such the balance of the property is to be left undeveloped, including the identified wetland pockets. Typically, the main impacts from development are sedimentation,

Niblett Environmental Associates Inc.

Page 54 of 64 Pittsburgh Building & Energy Systems Inc. Plan ofSubdivision

Addendum to EIS

nutrient inputs, loss of adjacent upland wildlife habitat [eg. nesting waterfowl, frog foragingarea and a setbackfrom a sensitive species living in the wetland). In this case, the runoff from the building envelopes will be directed to infiltrate into the soil, there are no

sensitive bird or wildlife species nestingin the wetland andthe seasonal pondingprevents algae development dueto nutrients. Theproperties arealso very flat, with limited potential for movement ofthe sandysediment.

Basedonthe identifiedecological functions andthe lowdensityofthe development, a 15 m buffer is recommended by NEAfrom the two westernmost wetlands, asshown on Figure 1. The building envelopes have been adjusted accordingly to meet that recommendation.

We still conclude that no negative impacts on these wetland features are anticipated from the creation of residential dwellings on the lots, provided the recommendations of our report are implemented. Even though they are not waterbodies, we do recommend that

they be preserved outside the building envelopes as they add to the biological diversity of the landscape. Comment 4.

Additionally, page 21 of the EIS contains a recommendation that further breeding bird surveysshouldbe conductedIn2017.Staffconcurwiththis recommendation.

Staffrecommend that the results of the additional breeding bird surveys be providedprior to draftplan approval.

NEA Response:

In addition to the incidental birds observed during the 2016 field investigations, one breeding bird survey was conducted during the breeding season on July 5th, 2017. The survey was timed to coincide with the dawn chorus and within acceptable weather

parameters. The survey was modelled after the Ontario Breeding Bird AUas (2nd) point count methodologies [2001) and used standardized data collection forms. The survey was a combination of point counts and area searches and covered all portions ofthe property. Incidental observations of birds were taken during the first site visit on September 9th, 2017.

A breeding bird species list was generated from the Atlas ofthe Breeding Birds of Ontario (Cadman et al., 1987) and Bird Studies Canada, [2005] for the 10 x 10 km atlas square that contains the study area (17PJ75J.The data was reviewed to determine if any sensitive or significantbreedingspecies havebeenrecorded in the area ofthe development Records of any special concern, threatened or endangeredspecieswere solicited from MNRF’smake-a map feature.

Significance on a national, provincial or regional level will be based on SARA (2016), COSEWICC2017), SARO(2017), MNR (1993) andBird Studies Canada [2005]

Niblett Environmental AssociatesInc.

Page 55 of 64 Pittsburgh Building & Energy Systems Inc. Plan of Subdivision

Addendum to EIS

A total oftwenty-eight (28) birdspecieswere recordedwithinthe study area (AppendixII) during the September 2016 and July 2017 field investigations. Three (3) of the species are considered area sensitive: the American redstart (Setophaga niticilla), ovenbird [Seiurus

aurocapillus) and the red-breastednuthatch(Sittacanadensis]howeveras it was a migrant, breeding status is not confirmed in the study area. Other species noted are common to the

area and would be considered resident species. These included northern flicker (Colaptes auratus), blue jay (Q/anocztta cristata), black-capped chickadee (Poeci’/e atricapfllus), American robin [Turdus migratorius], American crow {Corvus brachyrhynchos], common raven (Corvus corax), gray catbird (Dumetella carolmensls), mourning dove [Zenaida

macroura) andAmericangoldfinch (Carduetetristis). Also observedwere migratingturkey vultures (Cathartes aura) and a great blue heron (Ardea herodias) flying over the area during the September visit A common loan (Gavia immer’) was heard during the July 2017 visit. Birds were present in the forested sections, regenerating habitats and the open areas.

None of the species observed during both 2016 and 2017 field investigations are considered species at risk or protected under the ESA. It should also be noted that conversations with Tom Beaubiah at CRCA were held with the

proponent on July 22, 2016. Mr. Beaubiah is responsible for reviewing applications in

Frontenac County. He suggestedat that time that a “scoped"EISwas required assumingno habitat for endangered species was found. He also suggested that it may only take one site visit to generate the EIS. It is the opinion of NEA that the issue of the buffers on the wetland features identified on

the property are related to Zoningand therefore suggest a rezoningofthe property based on the above responses to CRCA comments. Based on the comments and the additional information provided by NEA, there are no changes to the conclusions or recommendations ofthe EIS report

Please contact us if you or the agencies require any additional .information.

Sincerely,

^^ Chris Ellingwood President and Sr. Terrestrial and Wetland Biologist

Niblett Environmental Associates Inc.

Page 56 of 64

Halihurton Renfrew Hastings Peterborough Kawartha Lakes Prince Edward Frontenac

Eastern Ontario Wardens’ Caucus

Lanark Leeds & Grenville Prescott & Russell Stormont Dundas & Glengarry Northumberland Lennox and Addington

Acting in Partnership.

Picton, November 16, 2017 MPP Grant Crack, Chair Sylwia Przezdziecki, Clerk Standing Committee on General Government Room 1405, Whitney Block Queen’s Park, Toronto, ON M7A 1A2 Re: Submission to the Standing Committee on General Government on Bill 760

Dear MPP Crack, Over the past year, the Eastern Ontario Wardens’ Caucus (EOWC) has reviewed and discussed the legislative consultation regarding the Ambulance Act, including the proposal to enable the Province to pilot firefighter paramedics within Ontario. Following its own review, and discussions with its partners in the Association of Municipalities of Ontario (AMO) and the Ontario Association of Paramedic Chiefs (OAPC), the EOWC has a number of concerns regarding the proposed changes to the Act. These were expressed in a letter sent to the Ministry of Health and LongTerm Care, dated July 26, 2017. With the Standing Committee on General Government currently meeting to consider Bill 160, The Strengthening Quality and Accountability for Patients Act, 2077, the EOWC would like to reiterate its concerns and those of its partners in the municipal sector, including AMO, and the OAPC. —

The EOWC’s key concern with Bill 160 is that the proposed Ambulance Act amendments opens the door to the fire-medic model. The EOWC, as well as other municipal governments, have consistently opposed this; however, it seems certain to be implemented despite municipal strong objections and the municipal sector’s best advice to the government. Regarding the firefighter paramedics pilot project, the EOWC agrees with its partners that there is still no evidence available from other jurisdictions that such pilots would improve patient outcomes, or that this model works effectively. Yet municipal labour relations issues, risk management issues, and the cost to municipalities from increased fire settlements will all be significant. In addition, all municipal associations have informed the Province that they did not support moving forward with any pilots. Municipal stakeholders have instead identified significant risks, liabilities, and duplication of services. It is also important to highlight that this concept has never been requested by municipalities and certainly does not address the key priorities for improvement in paramedic service delivery in Ontario, including the review and overhaul of the provincial land ambulance dispatch system. It is troublesome, despite all of the above, that the government remains committed to proceed with the fire-medic model. Given, however, that it is poised to happen, municipal governments require guaranteed protection from arbitrators. This protection is needed from binding interest arbitration that could replicate and force the pilots on unwilling municipal governments. There is precedence to justify this concern, as it has previously occurred with 24-hour shift pilots imposed on fire departments across Ontario, despite opposition from the municipal employers.

Page 57 of 64

The EOWC cannot emphasize enough that other related legislation must be amended at the same time as the Ambulance Act, and therefore supports AMO’s proposed concurrent legislative changes to the Fire Protection and Prevention Act and the Ambulance Services Collective Bargaining Act. We understand that all-party support is required to make these amendments as they are in different Acts than Bill 160 opens. On behalf of municipal governments across Eastern Ontario, we implore you to include these amendments in your clause-by-clause deliberations. Similarly, the EOWC also wishes to reiterate its support for the OAPC’s position, in requesting:

That the Province respond to the request by municipal stakeholders to address the number one priority with paramedic services in Ontario – fixing and investing much needed technology and process improvements within the dispatch system.
That the Province fully examine the changes to the Ambulance Act (including any pilots) with a focus on patient risk, quality assurance, and municipality liability/exposure.
That prior to any implementation, all affected stakeholders are fully engaged, consulted and that reasonable timelines are put in place to allow for an appropriate system transition (alternative destinations especially). Furthermore, the EOWC will continue urging the Province to make immediate improvements to the call triaging and dispatch system, as well as addressing the current non-urgent transfer requirements on an emergency service. Both matters are part of the MOHLTC Phase 2 plan to enhance emergency services in Ontario. While the proposed changes on their merits appear progressive, and moving in the direction of improving response to the growing demand for service, the EOWC urges the Province to delay this process until evidence-based solutions may be examined that truly improve the entire continuum of patient care. Respectfully,

Robert Quaiff Chair, 2017, Eastern Ontario Wardens’ Caucus cc:

Members of the Eastern Ontario Wardens’ Caucus Association of Municipalities of Ontario Hon. Kathleen Wynne, Premier Hon. Kevin Flynn, Minister of Labour Hon. Bill Mauro, Minister of Municipal Affairs Hon. Jeff Leal, Minister of Agriculture, Food and Rural Affairs Hon. Dr. Eric Hoskins, Minister of Health and Long Term Care Hon. Marie-France Lalonde, Minister of Community Safety and Correctional Services Members of Provincial Parliament representing Eastern Ontario MPP Patrick Brown, Leader of the Official Opposition MPP Ernie Hardeman, Critic, Municipal Affairs and Housing MPP Percy Hatfield, Critic, Municipal Affairs

Page 58 of 64

—–Original Message—-From: noreply@esolutionsgroup.ca [mailto:noreply@esolutionsgroup.ca] On Behalf Of marysroyer@yahoo.ca Sent: November-19-17 9:22 AM To: Wayne Orr worr@southfrontenac.net Subject: Response to council meeting I wish to respond to Mr. John McDougall’s comments to council on November 14,2017. Mr. Varette and myself were not permitted to respond at that time. Mr McDougall was very misinformed in his statement. Council quickly assumed Mr. McDougall’s statement was accurate and did not ask for any documentation from him. We would be ill prepared if we had come to council with no documentation. I live beside that outdoor furnace and have accurate information that the owners of the furnace did absolutely nothing and made no serious efforts to lessen the smoke nuisance until they received two letters from our lawyer stating they must install more pipes. One small pipe was installed. The smoke unit remained on until July 17 2017. The unit went on again Sept 29, 2017 in warm 20 degree weather.The owners of the furnace had their door open frequently but we were forced to close our windows during that warm weather. Mr. McDougall apparently not aware of any of this. I hope this will give council a little more ‘information’. Mary Royer

November 21, 2017

AMO Queen’s Park Legislative Update The Ontario Legislature has about 3 weeks left in this legislative session and there are a large number of bills of interest to municipal governments still in significant motion. All of AMO’s submissions to Standing Committee (where done) and Members’ Updates on any of the Bills are available on the AMO website. Here are the key highlights for your information: Name of Legislation Bill 139,

Building Better Communities and Conserving Watersheds Act, 2017

to Amend the Construction Lien Act, 2017

AMO’s Asks

Status

• OMB becomes Local Planning Appeal Tribunal (LPAT) • No de novo hearings • Some amendments not appealable • A support centre for citizens • Conservation Authorities roles, responsibilities and relationships clearer.

• Bill reflects the AMO key ask to reform the OMB to better respect municipal government decision. • Keep all provincial land use policy in the Provincial Policy Statement (PPS) • Provide 120 days for the second decisions of council • Delete the reference to the LGIC regulating composition of CA board members

• Bill revises the Construction Lien Act • Prompt Payment is added to the Act. • It sets out timelines for the payment of amounts payable under contracts to

• Payment should not be made without first getting a municipal owner’s express approval or

• In the House for third reading • The AMO asks to reform the OMB are reflected in this Bill. • Putting all provincial policy in the PPS was not approved. • An amendment providing 120 days instead of 90 for the second decision process was defeated. • No amendment limiting LGIC powers to direct conservation authority board composition • At Standing Committee • AMO presented on November 1, 2017

200 University Ave., Suite 801 Toronto ON M5H 3C6 Canada | Tel: 416.971.9856 | Fax: 416.971.6191 | Toll-Free in Ontario: 1.877.426.6527 | amo@amo.on.ca

Page 59 of 64

Bill 142- An Act

Highlights

Name of Legislation Bill 142- An Act

to Amend the Construction Lien Act, 2017 continued

AMO’s Asks

contractors (payable by owners), and under subcontracts to subcontractors (whether payable by contractors or by other subcontractors). • Mandatory Construction Dispute Interim Adjudication is added to the Act

certification that work was done properly • Before proceeding to align lien rights and mandatory adjudication regimes, problematic timing and other practical considerations need to be addressed • Training support and resources needed for implementation • Exemption for municipal / local • AMO presented to the board employees re: “on call” standing committee. provisions to deliver statutory public • MOL + MMA Ministers’ safety services. letter was sent to all heads of council Nov • Exemption for volunteer firefighters 14th successfully re: matching pay to full-time firefighters addressing AMO’s core asks. • Specific reference that Bill 148 does • These amendments not override other statutory included at the clauseobligations. by-clause review • Third reading expected this week • Concurrently amend the Fire • Passed second reading Protection and Prevention Act, 1997 • Referred to Standing and the Ambulance Services Committee on General Collective Bargaining Act, 2001 to Government protect unwilling municipal • Hearings up until government employers from interest November 22, 2017 arbitration settlements replicating • AMO made an oral and the fire-medic pilot across Ontario. written submission outlining municipal key Amend the Ambulance Act to: asks • update the definition of a paramedic

Bill 148, Fair

• The bill changes the ESA and LRA to require more on-call pay, longer pre-scheduling timeframes, and could undermine municipal public safety and emergency operations significantly unless amended • It means paying volunteer firefighters wages equal to full time firefighters • Provides for 2 paid personal leave days, new vacation pay calculations and equal pay for seasonal, p/t, casual and temp workers

Bill 160-

Omnibus health bill proposing amendments

2017

• Modernize the act to enable new models of low-acuity patient care on scene by paramedics • Opens the door to the fire-medic model

Workplaces, Better Jobs 2017

Strengthening to several pieces of health related legislation including those of municipal interest: Quality and Accountability for Patients Act , 1. Ambulance Act

Health Protection and Promotion Act • Permits the regulation of recreational water facilities and personal service settings

200 University Ave., Suite 801 Toronto ON M5H 3C6 Canada | Tel: 416.971.9856 | Fax: 416.971.6191 | Toll-Free in Ontario: 1.877.426.6527 | amo@amo.on.ca

Status

Page 60 of 64

Highlights

Name of Legislation Bill 160-

Highlights

Strengthening 3. Long-Term Care Homes Act Quality and • Strengthens enforcement and compliance Accountability Enacts a new consent-based framework for for Patients Act , resident confinement 2017 continued

Bill 174 –

Cannabis, Smoke-Free Ontario + Road Safety Statute Act Amendment Act, 2017

Status

• protect against increased municipal liability • update ambulance conveyance and response requirements • add flexibility to operate own dispatch systems • address the cost of non-urgent, inter-facility transfers • ensure that actual costs are reimbursed by the province for the cost-shared program • Amend the Health Protection and Promotion Act to protect against rising cost share responsibilities. • Municipalities have influence over the location of new cannabis retail outlets in their communities - LCBO and MOF consultation process in place • Cost neutrality for municipal gov’ts to implement the new rule • Cannabis tax revenue sharing with municipal governments • Longer-term private market available to entrepreneurs to support economic development in our communities • Supportive of improved safety provisions

200 University Ave., Suite 801 Toronto ON M5H 3C6 Canada | Tel: 416.971.9856 | Fax: 416.971.6191 | Toll-Free in Ontario: 1.877.426.6527 | amo@amo.on.ca

• At Second Reading debate

Page 61 of 64

• Creates Ontario Cannabis Retail Corporation with sole authority for distribution of recreational cannabis; • Creates significant fines for cannabis distribution outside the new corporation; • Updates the Smoke Free Ontario Act to regulate smoking and vaping of cannabis (which will only be allowed in private residences); • Creates new fines for operating a vehicle after consumption of cannabis; prohibits people 19 years and under from purchasing, possession, cultivation and consumption of cannabis and creates new authorities to divert youths away from the court system. • Increased fines and penalties for distracted driving, careless driving, failing to yield to pedestrians at crosswalks and stopped school buses

AMO’s Asks

Name of Legislation Bill 175

Safer Ontario Act, 2017

Bill 177 – the

Highlights

AMO’s Asks

Status

• Provides for a new Police Services Act and a new Policing Oversight Act • Mandates municipal gov’ts to develop Community Safety and Well-Being Plans • Limited civilianization for delivery of some public safety functions • 1 police service board per OPP detachment • Own Force Police Service Boards reformstraining + diversity requirements • Provincial Inspector General establishment • Limited suspension without pay provisions • New waterway policing requirements

Priority policing modernization Asks:

• AMO’s priority Asks not included in Bill 175doesn’t address improved efficiency + affordability • Some of the legislative changes will advance modernization agenda esp. oversight however many elements will increase municipal costs • At Second Reading debate • At Second Reading debate

200 University Ave., Suite 801 Toronto ON M5H 3C6 Canada | Tel: 416.971.9856 | Fax: 416.971.6191 | Toll-Free in Ontario: 1.877.426.6527 | amo@amo.on.ca

Page 62 of 64

Schedule 2 – Building Code Act Stronger, Fairer • Enables the establishment of a Building Ontario (Budget Condition Evaluation Program and a list of Measures) Act building types subject to inspections; • Enables the creation of a continuing Note- many education and professional development schedules affect program for building officials, inspectors, municipal gov’ts designers and other relevant persons; • Authorizes municipalities to establish administrative penalties for non-compliance and authorizes Building Code officials to impose such penalties; • Improves public notification of orders and enables or in some instances requiring the registration of orders in a land registry office; and • Permits building officials to enter into buildings and onto land without a warrant for the purposes of inspecting a building, subject to limitations on entry into dwellings.

• Make changes to the interest arbitration system. • Improve the quality of the existing governance and civilian oversight system. • Make legislative changes to permit the greater transfer of specific functions to civilians or other security providers where appropriate. • Please see 2015 AMO Policing Modernization report • The approach the province took on Part 1 of the Elliot Lake Inquiry recommendations is appreciated rather than simply implementing all the recommendation without consideration of municipal impact • Would have been better to see Elliot Lake legislation introduced as a standalone bill rather than as a budget item. • It was recommended that any registry or complaints system (as part of the Building Condition Evaluation Program) be housed with the Province and not with individual municipal governments as additional administrative burden

Name of Legislation

Highlights

AMO’s Asks

Status

200 University Ave., Suite 801 Toronto ON M5H 3C6 Canada | Tel: 416.971.9856 | Fax: 416.971.6191 | Toll-Free in Ontario: 1.877.426.6527 | amo@amo.on.ca

Page 63 of 64

Schedule 26 – Ministry of Revenue Act • To address the underground • Enables MOF to request info about a person economy for the purposes of maximizing tax compliance. or business entity from a municipal government and enables municipal • Given the administrative burden this governments to respond for the purposes of item may have on municipal tax compliance, addressing the underground governments, it is important that a economy and with some limitations to municipal government’s response to protect privacy. the MOF’s request for information about a person or business entity remain voluntary. Schedule 28 – Municipal Act • These changes should provide • Amends sections of the Municipal Act on the municipal governments with more Vacant Unit Rebate Program enabling local flexibility as per requests prescribed local municipalities to impose additional requirements or alternative requirements. • The amendments also enable the Minister to make regulations on how the amount of the tax rebate is to be shared by municipal governments and school boards. Schedule 35 – Provincial Offences Act • The amendments enabling the • Amends ‘prosecutor’ to include persons transfer of responsibility for acting on behalf of a municipality prosecuting Part III cases to municipalities may result in another • Introduces new procedure for ‘early unfunded mandate for municipal resolution meetings between defendant governments. and the prosecutor’ • Since the legislation requires • Requires court houses to be equipped to municipal ‘agreement,’ it is enable remote attendance of early important that a pilot project model resolutions meetings not be used to eventually transfer • The legislation introduces changes to fine this responsibility onto unwilling enforcement. Administrative penalties municipalities. imposed for defaults will not be affected by • More information needed about the payment extensions and there will be a implications and alleged benefits of requirement for defaulted fines to be paid this change in chronological order.

Name of Legislation

Highlights

AMO’s Asks

Status

• Enables municipalities by agreement with MAG to prosecute any offence under the Act or the Federal Contraventions Act (eliminating restriction to part 1 and part 2 proceedings)

• AMO has supported efforts to introduce new POA processes that enable minor matters to be resolved outside of trial to minimize costly judicial involvement. • AMO has also been supportive of using new technologies (remote attendance) to streamline processes and reduce costs Schedule 45 – Workplace Safety and Insurance • This change would result in Act increased costs for Ontario’s • The proposed amendments make workplace municipal governments. mental stress claim provisions retroactive to • In 2017 and 2018, the WSIB’s 2014 Premium rate resulted in decreased rates for many employers with the notable exception of local governments, which saw premiums increase well above inflation. • The implementation of the WSIB Workplace mental stress program is expected to be challenging for all employers.

The Ontario Legislature will rise on December 14th and will resume on February 13, 2018. We will keep members informed as more information is available. Contact:

Monika Turner, Director of Policy, mturner@amo.on.ca, 416.971.9856 ext. 318

Page 64 of 64

200 University Ave., Suite 801 Toronto ON M5H 3C6 Canada | Tel: 416.971.9856 | Fax: 416.971.6191 | Toll-Free in Ontario: 1.877.426.6527 | amo@amo.on.ca

Help support independent journalism

If NFNM’s reporting matters to you, Buy Me a Coffee is a simple way to help keep local watchdog coverage going.