Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: November 28, 2017 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole November 28, 2017 Time: 7:00 p.m. Location: Council Chambers Meeting # 37 Present: Mayor Ron Vandewal, Brad Barbeau, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Angela Maddocks, Deputy Clerk. 1.
Call to Order
a)
Mayor Vandewal called the meeting to order at 7:00 pm.
Declaration of pecuniary interest and the general nature thereof - n/a
Scheduled Closed Session - n/a
Recess - n/a
Delegations
a)
Dan Trafford, Kinsmen Dream Home, re: Building Permit Fees Mr Trafford requested financial support for the Kingston Dream Home project in 2018. He felt there could be more tickets purchased for a rural area home with high end finishes. While he made no specific amount request, a suggestion of waiving the building permit fee would be significant financial support. He noted that the project involves a lot of community involvement through time, material and sweat equity. The Kinsmen typically donate money back to the community to agencies such as the Boys and Girls Club, the neo-natal unit and the UHKF. Council requested information about benefiting agencies in South Frontenac and what other municipalities have done in the past where a Dream Home has been constructed.
b)
Mr. & Mrs. Young, re: Legal costs for Road Closing on Leland Road Mr. Young requested relief from the legal fees for the road closing on Leland Road similar to what Council had granted for Spencers. He recognized that this land swap was done in the early 1980’s and not registered properly but felt he should not be responsible for payment of the said fees. Council was supportive of paying the legal fees as it had been a land swap that resulted in straighter and better road and agreed to cover the legal costs. Mayor Vandewal cautioned that legal fees won’t be paid to others unless the circumstances are similar to the Leland Road situation.
c)
Roel Vertegaal, Meela Melnik-Proud, Evonn Potts, Matt Rennie, re: Proposed Benefit Permit for Johnston Point Evonn Potts read a letter from the Battersea Loughborough Lake Association that spoke to species at risk. She asked that the entire draft plan for Johnston Point be reviewed as there are false claims and oversights by the OMB, the County and South Frontenac Township. This development will kill the harmony and harass the endangered species. She supports the request to deny the
Committee of the Whole November 28, 2017 benefit permit as it only addressed two species and not the six identified noting that no one knows the cumulative results. The Ministry of Natural Resources and Forestry do not deny benefit permits and there is no mechanism to appeal their decisions. A copy of her presentation was left with the Clerk and will be included in the next agenda package. Meela Melnik-Proud went to the OMB for party status but was denied. She presented a petition and also noted that MNRF has never denied a permit despite concerns expressed about this development. She listed a number of species affected that the ministry identified and recommended for protection in 1993 and asked that Council deny the benefit permit. She urged Council to go back to the original agreement with the Ontario Municipal Board ruling and be the first community to make a difference in our natural heritage. A copy of her presentation was left with the Clerk and will be included it the next agenda. d)
Delegations - Proposed Changes to Procedural By-law There were no requests made for delegation status to address the proposed changes.
Reports Requiring Action
a)
Louise Fragnito, Treasurer, re: 2018 Budget Update Council was supportive of moving the 2018 Budget as presented.This will be brought forward to the December 5, 2017 Council meeting for approval.
b)
Wayne Orr, Chief Administrative Officer, re: Revised Draft Procedural By-law Public Input There was no public input received on the proposed changes to the by-law. Council provided a few minor changes and directed the CAO to bring forward for approval.
Reports for Information
a)
Louise Fragnito, Treasurer, re: Long Range Financial Plan Update The Kingston Frontenac Public Library Board will need to provide a more detailed request for a library in Verona; this has been removed from the long range plan.
Rise & Report
a)
County Council Councillor McDougall reported on the budget process at the County that included a contribution to the University Hospitals Foundation, a drivers program for North Frontenac and grants for handicapped seniors for travel expenses.
b)
Arena Board No updates at this time.
c)
Police Services Board
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Committee of the Whole November 28, 2017 There was no public attendance at the annual meeting. Wayne Orr will be attending a session on new regulations. There is no provincial appointee named yet. d)
Portland Heritage The museum will be decorated for Christmas. Items will be catalogued. There is no room to accept or store any more artifacts or donations.
Information Items
a)
Niblett Environmental Associates Inc, re: McFadden Road Subdivision Environmental Impact Study (circulated to Council on November 14)
b)
Robert Quaiff, Chair, Eastern Ontario Wardens Caucus, re: Bill 160
c)
Mary Royer, re: Response to comments on November 14, 2017
d)
AMO Policy Update - November 21, 2017
Notice of Motions
a)
Councillor Barbeau served a notice of motion to defer progress on Fermoy Hall until the Heritage Committee meets in January.
b)
Councillor Schjerning served a notice of motion to cover the legal fees associated with the road closing as requested by Mr. Young.
c)
Councillor Sutherland served a notice of motion requesting that Council comment on the environmental registry specific to bats and whippoorwills and the Johnston Point development.
Announcements
a)
Councillor Schjerning thanked staff for decorating the tree in the township parking lot as part of the community tree lighting in Sydenham.
b)
Councillor Sutherland requested an update on the motion from February 21 regarding contracts for micro surfacing and crack sealing.
c)
Councillor McDougall and Deputy Mayor Roberts attended the grand opening of the seniors housing project in Marysville. He congratulated the Frontenac Islands Council for this successful project.
d)
Mayor Vandewal reminded Council of the Harrowsmith Santa Claus parade on Saturday, December 2.
e)
The CAO spoke to the new challenge with advertising with the recent loss of the Frontenac Gazette newspaper. Wilma Kenny, on behalf of the Frontenac News, indicated that they will be expanding their circulation to include all of South Frontenac.
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Committee of the Whole November 28, 2017 12.
Question of Clarity (from the public on outcome of agenda items)
a)
Fran Willes asked if the Planning Act is silent on the length of time for delegations to speak to planning items. The CAP confirmed that the act does not specify a time frame. Mrs. Willes was also concerned that limiting the time would be cutting out the public opportunity to comment on such matters. Mayor Vandewal noted the opportunity for commenting at the Committee of Adjustment stage to planning applications.
b)
Matt Rennie inquired about when the changes to the procedural by-law would be implemented. The CAO confirmed that this would be January 2018.
Closed Session -n/a
Adjournment
a)
The meeting was adjourned at 8:30 p.m.
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