Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: April 29, 2014 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole April 29, 2014 Time:7:00 p.m. Location: Council Chambers Meeting # 15 Present: Mayor Gary Davison, Pat Barr, John McDougall, Allan McPhail, Cam Naish, Bill Robinson, Ron Vandewal, Larry York Staff: Wayne Orr, Chief Administrative Officer, Rick Chesebrough, Fire Chief, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager 1
Call to Order
a)
The Mayor called the meeting to order at 7:00pm
2
Declaration of pecuniary interest and the general nature thereof
a)
None
3
Scheduled Closed Session - n/a
4
*Recess- n/a
5
Delegations
a)
Greg Newman, re: Matias Subdivision - Inverary Mr. Newman reviewed a power point presentation on the proposed Matias Subdivision. Council expressed concern that the EP zoned land not be orphaned but that it be attached to some other parcel. Concern about backyards facing Perth Road seem to be resolved as long as plantings are of a significant size. Citizen concerns about privacy from lots 6, 7 and 8 remain. The Mayor thanked Mr. Newman for his presentation.
6
Reports Requiring Action
a)
Wayne Orr, Chief Administrative Officer, re: 2014 Municipal Elections Compliance Audit Committee Council directed the CAO to recruit for a compliance audit committee and to bring forward a recommendation for appointment
b)
Wayne Orr, Chief Administrative Officer, re: Alternate Office Hours Council endorsed the proposal to introduce alternate hours for office staff on a trial basis.
c)
Wayne Orr, Chief Administrative Officer, re: Perth Road Fire Hall (Station 6) Next Steps Council directed staff to proceed with issuing an RFP for professional services to develop a functional plan, minimum space requirements, conceptual design and cost estimates for a replacement fire hall.
Committee of the Whole April 29, 2014 7
Reports for Information
a)
Rick Chesebrough, Fire Chief and Brian Gass, Chief Building Official, re: Tracking Software for the Fire and Building Departments
b)
Rick Chesebrough, Fire Chief, re: 1st Quarter Report 2014
8
Rise & Report
a)
County Council Public meeting on the Draft Strategic Plan is scheduled for May 15. The Sustainability Breakfast is booked for May 22.
b)
Arena Board nothing to report
c)
Police Services Board New Detachment Commander has been hired and she will start on May 5.
d)
Portland Heritage no report
9
Information Items
a)
OPP Announce New Detachment Commander for Frontenac
b)
Diane Le Houillier, Vegetation Management Consultant, Canadian Pacific Railway, re: Canadian Pacific 2014 Vegetation Control Program
10
New Business
a)
Architects for Sydenham Library have recently been awarded a Governor General’s Award for Architecture for a Toronto Library expansion project.
b)
The Public Services Committee has been asked to review the recent flooding experience for lessons learned.
c)
Questions on the tax sale process were addressed with respect to the current list of properties up for sale.
11
Closed Session (if requested)
12
Adjournment
a)
The meeting adjourned at 7:40 pm.
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