Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: March 30, 2010 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole
March 30th-2010
Meeting No. 11 th Date: March 30"1,2010 Time: 6:00 p.m. Location: Sydenham Present:
Mayor,
Gary Davison
Councillors,
Larry York David Hiihn Jim Hicks
Allan McPhail Del Stowe Bill Robinson Ron Vandewal John Fillion
Staff: Wayne Orr, Clerk-Administrator; Mark Segsworth, Public Works Manager; Angela Maddocks, Confidential Secretary; Lindsay Mills, Planner
Call to Order
The Mayor called the meeting to order at 6:00 p.m. 2. Declaration of Pecuniary Interest. There were no declarations of pecuniary interest. 3.
Delegations - nil
Business Items
The CAO reviewed with Council the information from the budget deliberation package. The garbage and recycling RFP was issued following decisions from Council made September 15, 2009. The CAO clarified that the intention of the resolution has been consistently applied in all discussions with Council however if
the specific words were the intention of council then in fact adjustments to the process need to be made for the budget.
With respect to the number of households. Council was provided with details from MPAC dated as of December 14, 2009 as well as the indication that the 10,005 used in the 2009-2010 budget have been validated based on the 2009 actual revenues. In attempting to clarify the waste charges in 2010 budget, the CAO walked Council
through the total garbage costs in 2009 being $1,178, 572.00 to the 2010 proposed numbers following revisions of $1,318,933.00. The increase is to account for the
expansion of services to Bedford and includes the decision of Council uot to put any additional reserves away for dump closures. In 2009 the revenue from special charges was $1,004.300.00 and in 2010 the revised budget is estimated at $850,425.00 based on $85.00 per household. Using the
direction from Council at the ]VIarch 23rd meeting, the CAO provided Council with
an update as to the implications, the overall amount to be raised by taxation is 1.98% or $200,844.00 and the impact on the various assessed homes from $150,000.00 to $500,000.00 was provided. th
Council debated the intent of the September 15 resolution versus the actual
language. In a straw poll vote, there did not appear to be support to reconsider this with a 2/3 majority, therefore the direction from council was to move forward with
the implications of a total charge being levied as a special charge. Council was provided with a hand out based on this interpretation. The amount to be raised by taxation is now a minus 2.64. The impact of that analysis on the $150,000.00 to $500,000.00 assessed home values was shared. It was clarified to Council that the
difference behveen the proposals was only in the method of collecting the amount of
Minutes of Committee of the Whole March 30th’ 2010
2
taxes and that the total collected for the township would be the same. The difference
between the two is whether homes with a lower-assessed value or a higher assessed
value would pay a greater share of costs.
Councillor Vandewal brought forward a “notice of motion: of the April 20th meeting
that bag tags be increased to 100.
?(^J^ll^^i!^r^d^<!l lt!e^i^tm^t!o!I^-to suspend and dissolve thc Sustaiuabilit^ Committee also for the April 20th meeting. Questions with regard to the Road Reconstruction 5 Year Plan were raised comparison to the initial plan tabled to Council. It was clarified that the current version reflects the costs of trying to maintain the infrastructure. Debate between staff and Council took place and concerns were raised about the tone and comments made.
Councillor Robinson, seconded by Councillor Fillion moved for adjournment and upon voting, this issue was defeated.
Mayor Davison brought forward concerns that if the budget deliberations were not
forthcoming _that road construction would be severely impacted by the lack of decisions with regard to road tenders. He asked that a motion be brought forward to the next Council meeting to approve tenders being issued for the various projects.
^^.i! Z.TfT^^^e^to^el^^iinl^i!V^L^Jl?i^^-su-pipor^for a 201° bud8et
Various suggestions .ere discussed with regard to eomprom»e. One suggestion was to pursue the $131.00 charge and to provide 100 bag tags and it was commented that
while it has taken three years of work on the Sustainability Committee to move forward with the 50 tags, this type of decision would be moving backwards rather than forwards.
Councillor Vandewal removed his notice of motion with regard to the 100 bag tags. A compromise position proposed by Councillor Hahn and endorsed by Councillor Stowe suggested a $100.00 charge with households each receiving fifty bag tags as well as staff factoring in the sale of additional bag tags and total charges being supplemented as necessary from reserves.
In a straw poll vote, it appeared there was unanimous support for this solution. With regard to the capital budget, Council provided direction to consider three ideal locations for solar panel installation and this will be included it the amended capital budget.
The CAO reviewed with Council the proposed stall actions that were in the March rd
23 report, specifically that they plan to propose to Council a policy on the purpose and target levels for each reserve account, a comprehensive equipment replacement schedule for all rolling stock including Hre, roads and building departments, a construction budget to address all linear assets including roads, bridges culverts,
pipes and storm sewers and a facilities budget to address all township buildings. With regard to Sydenham Water, the proposal is to bring forward to Council alternatives for funding the improvements to the treatment plant for their consideration.
Councillor Robinson provided positive feedback to the Roads Department on the
work that had been done at the corner of Keeley Road and Sydenham Road. 5.
Adjournment
The Committee of the Whole meeting adjourned at 7:42 p.m.
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