Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: March 8, 2011 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole
March 8th'2011
Meeting No. 9 Date: March 8th'2011 Time: 7:00 p.m. Location: Sydenham Present:
Mayor Deputy Mayor Councillors,
Gary Davison Mark Tinlin
John McDougall Allan McPhail Cam Naish Bill Robinson Del Stowe Ron Vandewal
Larry York Staff:
Wayne Orr, Chief Administrative Officer
Lindsay Mills, Planning Coordinator Rick Chesebrough, Fire Chief Deb Bracken, Treasurer
Mark Segsworth, Public Works Manager Suzanne Rummell, Deputy Treasurer Ashley Brown, Recreation Coordinator Alan Revill, Chief Building Official 1.
Call to Order
The Mayor called the meeting to order at 7:00 p.m. 2. Declaration of Pecuniary Interest.
There were no declarations of pecuniary interest. 3.
Delegations
Mayor Davison acknowledged the passing of Mary Young, former District Chief Gord Young’s wife. (i)
Cheque Presentation - Loughborough Recreation
Mike Howe from Loughborough District Recreation Committee, along with members of the committee. Norm Irwin, Vicki Veldman, Lesley Myles presented a cheque to Council for $11,000.00 to be put towards the Point Improvement fund, bringing the total fundraising to date at $31,000.00. Mayor Davison expressed his appreciation for the efforts of volunteers in this activity.
(ii) Wayne Conway, Verona Community Association, re: Sidewalks Wayne Conway and Debbie Lingen from the Verona Community Association presented a request to Council for a sidewalk over the creek and up to the IGA store. He indicated that in his dealings he has identified lots of support for this initiative and understands that it is part of the design component and future work scheduled for 2012.
(iii)
Rick Choma, re: Billing for Motor Vehicle Accidents
Rick Choma reviewed the chronology of the Motor Vehicle Accident that his wife Betty was involved m. In February of 2011 they received a call from their insurance broker indicating that the insurance company had received an invoice for the firefighter response to the accident.
Minutes of Committee of the Whole
March 8th'2011
^h^IL^i^?oT^T^Lt^ticoIIir^el^^t°t' sking for consideration given thatii^eil?iSS^?fi?f^c^i^l^d^^co""<:i1' they did not file an insurance claim. 4.
Business Items
(i)
Report from Liadsay Mills, Planning Coordinator, re: Cost estimate for
extending water to proposed commercial development for Darryl Silver Lindsay MUIs presented this report with regard to the cost estimate for extendins
w,ater .to theProPosed commercial development of Darryl Silver. This zoning request initially was heard on August 3rd and was deferred until Februaiy and the^ further deferred pending comments on the cost implications of extending water. Mr. Silver had obtained a cost estimate of approximately $400,000.00.
Comments_from Council acknowledged that while it was a large amount, it was
clear that if Council wishes to have the water system expand then at some point
major and significant decisions will need to be made.
It was also highlighted that the cost of installing the water is potentially more than the cost of the new building and that while the costs could be shared across multiple property owners, it would still have a significant impact on many people.
There were questions as to whether this was the area for future growth or whether
there were other areas on the water system that should be targeted for expansion.
No number crunching has been done by staff to determine how this could be funded or how it could be distributed across property owners.
It_was felt that this should be part of the growth strategy for the township as a whole. With the information available it was felt that it would be premature to make any decision on extending the water and rather the development should just proceed at this time.
The direction from Council was to proceed with the third reading of the by-law at th the March 15 Council meeting and not including the inclusion of extending the water.
(ii) Report from Rick Chesebrough, Fire Chief, re: Draft By-law for billing of motor vehicle accidents
Chief Rick Chesebrough presented the draft by-law for billing of motor vehicle accidents.
Questions raised included why do we not bill for fire calls, the effective date, who does the collection, how quickly do we expect to receive payment, as well as whether there was a way to contact the motor vehicle owner in advance of issuing the billing. Deputy Mayor Tinlin expressed concern with the billing concept and felt that just because the insurance company is paying, ultimately the tax payer is paying increased insurance premiums as a result. Given that this service is not usually requested by the owner, but called in by someone else, there is no way for the motor vehicle owner to control how much equipment is dispatched. In essence this is nickel and diming the taxpayer. Provisions in the by-law address situations where there is no insurance and the
question that remains unanswered is how long before the insurance companies realize that if they do not pay, then everyone is off the hook.
There appears to be support for this issue and it is to come forward at a future Council meeting.
(iii) Report from Wayne Orr, Chief Administrative Officer, re: 2011 Preliminary Budget
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Minutes of Committee of the Whole
March 8th'2011
Wayne Orr presented the 2011 preliminary budget for Council’s review. The
::St!^=^at^gh^-^the2010 bu^et raise^
ta^t!OD and hl8hli8hted the three directions from Council to present base budget
with same service levels, one that reHects needs, and one that reflects best practice.
The2011 big picture situation indicates that revenues are down dramatically and total expenditures are also lower, however the base budget requires significant increases to keep service levels the same.
Revenue sources were reviewed from 2010 to 2011 and they are down $4.1 million. Departmental revenues were clarified. Departmental expenditures are down $1.8 million. The 2011 commitments and increases were highlighted as well as other
budget items that had been included. Initiatives that have not been budgeted for
include strategic planning, improved newspaper ads, website improvements, HR
and occupational health and safety investments, information technology and financial system assessments. No staffing needs are included.
The preliminary budget requires an increase in taxation of $2,688,057.00 or
26.08%. Funding options for Council were reviewed as well as the alternative of reducing service levels or deferring construction or other initiatives.
Options were presented to council and direction was sought. Staff do not anticipate or expect that Council will approve this budget as presented, but it is a Council
directive and staff awaits further direction. A departmental budget review from
Mark Segsworth, Public Works Manager is scheduled for March 22nd. The budget
would come forward on April 5th for approval.
Council expressed concern with uot having a paper copy of the document and details for them to comment. There was a sense that some more initiatives will need to be cut back in order to deliver what we can afford.
Alternatives for garbage charge increases were discussed however no general
feedback was provided pending the distribution of documentation for further review.
Other Business
(i)
Frontenac County - Source Water Protection Update - March 16th
It was brought to the attention of council the Source Water Protection update being coordinated by Frontenac County.
(ii) Cataraqui Source Protection Area - April 4th - Round Table Session This item was brought to Council’s attention as well. (iii)
Bill Robinson brought forward a request to refer the issue of conducting an
inventory of township assets to the Public Works Services committee. 6.
In-Camera
Adjournment
The Committee of the Whole meeting adjourned at 9:04 p.m.
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