Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: November 8, 2011 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Committee of the Whole November 8th'2011
Meeting No. 37 Date: November 8th’ 2011 Time: 7:00 p.m. Location: Sydenham Present:
Mayor
Gary Davison
Deputy Mayor Councillors,
MarkTinIm
John McDougall AUan McPhaU Cam Naish Bill Robinson
Del Stowe Ron Vandewal
Larry York Staff:
Wayne Orr, Chief Administrative Officer
Lindsay Mills, Planning Coordinator 1.
CaU to Order
The Mayor called the meeting to order at 6:00 p.m. in the library. 2. Declaration of Pecuniary Interest - Nil 3. Closed Session - Personnel & Litigation Council reconvened at 7:00 p.m. in the Council Chambers. 4.
Delegations
a. Joe Gallivan, County ofFrontenac, re: Planning Updates
Joe Gallivan from the County of Frontenac and Mike Elms from the Ministry of Municipal Affairs and Housing presented to Council on the potential for the County to move forward an Official Plan. Joe Gallivan spoke specifically on the services that the county could offer and is proposing to offer to the lower tier Frontenac’s with planning services. It was clarified that the services to the lower tiers will have no impact on South Frontenac assessments and that the County could serve in the capacity of a pier review
should the township wish to access those services on a fee for service basis. The merits
of the _ County Plan were highlighted as well as the current direction of the County Council.
b. David Townsend, Southern Frontenac Community Services, re: program updates & grant request
David Townsend from Southern Frontenac Community Services read to Council his delegation report with regard to an update of the programs offered by their services, the progress on the Grace Centre renovations, and the organizations request for consideration
of a grant to offset programming costs. They are facing higher costs in operation now, in particular with the building they now occupy, higher property taxes. In addition to the printed material, he spoke of a grant opportunity with an Art mandate that would require in kind of financial contributions from the township as a partner.
Councillor Stowe has offered to be a contact to better understand those requirements. Councillors expressed support for the initiatives of the program. c. Blaine Williams, 85 Rainbow Lane, Bedford District, re: Zoning concerns
Minutes of Committee of the Whole November 8th12011
2
Blame and Judy Williams spoke to an outstanding zoning item that is in error on the zoning maps.
^^Ii!^indifa^e(! that th,is errorwas carried forward from the Bedford Zoning l^^^io?–alld_is lon§standing and that it would be addressed m the housekeqnng zoning by-law amendments. The specific request was to ask Council to accelerate action on this item. Direction from Council was to have the property owner work with the planner to move; forward withTfhis
housekeeping issue in line
with
other housekeeping issues.
Mr. Mills indicated that he anticipates this coming forward to Council before the end of the year. 5.
Business Items
(i) Lindsay Mills, Planning Coordinator, re: Loughborough/Portland Boundary Road: Ditching on Unopened Road Allowance, Concession FV, Part Lot 1
Direction from Council was to move forward and fill in the ditch and place a checkered road sign to re-direct traffic at the Loughborough/Portland Boundary Road.
(il) Lindsay Mills Plannmg Coordinator, re: Proposal to Expanded Quarry Operation in Part Lots 38 and 39, Concession VII, District of Stoirington
Mr.^ Mills conrected his report and advised Council that the property owner has not applied as yet contrary to the written report. The report provided information to Council only, no direction provided.
(iil) Wayne Orr, Chief Administa-ative Officer, re: Dog Tag Sales Council^direction was to continue with dog tag sales throughout the year to build the database for future years.
(iv) Wayne Orr, chief Administrative Officer, re: 2012 Staffing
Direction from Council was to include the new staffing position in the 2012 budget estimates. A final decision will be pending budget approval.
(v) Wayne Orr, Chief Administrative Officer, re: Procurement By-law Council’s direction was to bring the Procurement By-law to Council for adoption. 6.
Other Business
Deputy Mayor Tinlin raised the issue of a Council dinner/social and looked to the CAO/Clerk to coordinate.
It was clarified for Councillor Stowe that a permit was issued on the McMullen Park building and that Alan Revill was the inspector at the time. th
With regard to the November 19 budget session, it was Council’s direction not to pay for the soup lunch but that councillors would pay for their lunch that day. 7.
Adjournment
The meeting adjourned at 8:56 p.m.
