Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: October 9, 2012 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole
October 9th, 2012
Meeting No. 32 Date: October 9,2012 Time: 7:00 p.m. Location: Sydenham Present:
Mayor,
Deputy Mayor, Councillors,
Gary Davison John McDougall Bill Robinson AUan McPhaU
Ron Vandewal Mark Tinlin Del Stowe
Larry York Cam Naish Staff:
Lindsay MMs, Planner/Deputy Clerk Rick Chesebrough, Fire Chief
Call to Order
The Mayor caUed the meeting to order at 7:00 p.m. 2. Declaration of Pecuniary Interest
There were no declarations of pecuniary interest. 3.
Scheduled Closed Session - nil.
Recess - nil.
Delegations
(i)
David Townsend from the Southern Frontenac Community Services Corporation provided an annual update using a power point presentation. Some of his main points were as follows:
Regarding the Grace Centre, the Corporation is undertaking three phases of renovations including building a new extension that will enable it to function
as a community centre and a complete SFCSC home with a capacity to ^pand programs and services by at least 25 percent within the first full year. He noted that the current users of the hall are arts & culture, sparks and brownies and VON SMART programs for seniors.
Regarding senior services Mr. Townsend described that in 2011, SFCSC provided services to over 625 seniors who received over 1,000 different services .Funding was from the South East Local Health Integration Network (50%), user fees (30%) and donations (20%).
Regarding family services they provided help to more that 225 fanulies in 2011 and the food bank served 423 families representing 783 adults and 551 children. Also, in 201113 homeless people were served. Mr. Townsend described the family services offered as including transportation, food bank, good food box, utility bank, rent bank and the Consolidated Homelessness Prevention Program. Councillor Tinlin asked how far afield do the clients come from.
Mr.Townsend said that they come from all over South Frontenac except
Bedford but they also come from Kingston north of the 401. He noted that fanuly services go further into Bedford and Central and North Frontenac.
Councillor Stowe asked about the future of their services in light of an aging
population.
Minutes of Committee of the Whole
October 9th, 2012
^’ ?°^n1se^d s.??d that they have a growing problem trying to feed people
^dhe,^ ^et^ especially since;on January 1, the p.ovince-cut
$1:6 million from their funding. He added that they presently have about-190 volunteers and that they will need to rely on them even more. He said they
plan to advertise themselves better to make people more aware ofwhatth’ey do. 6. Reports Requiring Action (i)
Proposed Official Plan Amendment re Plans of Condominium: Ministry Requirements for frontage on a public road.
L.MMs, Planner, explained that a number of proposed new Official Plan policies were presented to Council on October 2, ioi2 and Council was in general agreement with them. He noted, however, that there was some
question about whether the land on which condominium developments occur should be required to front on a public road or whether it could be a lot that
is accessed by a private lane. Mr. Mills’ recommendation was that they should front on a public road. He also referred to the letter from the
Ministry of Municipal Affairs and Housing which supported the proposed amendments put forward by the Township but which appeared to be
mdicating that new private roads in the TownsUp will only be permitted
within _acondommium development scenario and not anywhere else in the Township.
L. Mms added that once we resolve this matter the whole Official Plan
amendment can be forwarded to the Mmistry for final approval. There was very little discussion on this but the consensus was to require the land to have frontage on a public road. Mayor Davison noted that it had
already been discussed at length at previous meetings and directed the
planner to bring it forward to Council.
(ii) Proposed Amendment to the Burning By-law:
R. Chesebrough explained that amendments to the Burning by-law are required to include fireworks in the level 1 total bans. It also proposes to remove the permit issuing process and to increase fees so that they are consistent with fees for motor vehicle accident response which is $410 per hour per truck.
Councillor McPhail referred to section 4(b) regarding levels of fire bans and
asked for clarification that, if the propane or naphtha gas cooking equipment
is equipped with a shut-off valve, then it is not included in the ban. R. Chesebrough responded that that is correct.
Councillor Vandewal expressed concern about enforcement of the by-law regarding fireworks and the total ban.
R. Chesebrough replied that it would be the same as enforcement for any other Township by-law.
(ui) Community Meeting Re: Harrowsmith Post Office
L. Mms described that a meeting was held on September 26, 2012 at the St. Paul’s United Church to discuss the location of community mailboxes in Harrowsmith. He said that Canada Post has stated that they won’t continue to have a corporate store in Harrowsmith. They have placed them in the park area away from the core of the hamlet. This has raised concerns that
they are not accessible by foot but only by vehicle and that they are not safe
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Minutes of Committee of the Whole
October 9th, 2012
or sheltered It appears that they did not fuUy consult with Council regarding the placement of the community mailboxes.
L. MUls added that Canada Post is looking for any legitimate business owner to re-establish a post office franchise. There was no discussion on this.
(iv) 2013 Budget Direction
L. Mms referred to a report dated October 4, 2012 from Wayne Orr which,
in summary,_states that known increases are added to the budget but that any proposed budgetary increase put forward by staff needs a rationale. There was no discussion on this matter. 7.
Reports for Information i)
Quarterly Building Report
There was no discussion on this. 8.
Rise and Report .
Cataraqui Region Conservation Authority
Councillor McPhail said that according to new MPAC numbers assessment
has increased so growth is occurring and that we’re slightly above last year. .
Rideau Valley Conservation Authority
Councillor Tinlm reported on the status of the government grant and its
impact on the budget. .
Quinte Conservation Authority
Councillor Robinson stated that they are concerned about the water levels
and dam construction. He added that they have let two staff members go. .
Portland Historical Society
Deputy Mayor McDougall said that there is nothing to report. 9.
Information Items
(1)
Letter from John Bolognone, City Clerk, City of Kingston Re: City CouncU Meeting, September 18, 2012 Contraband Tobacco: There was no discussion on this letter.
(")
AMO Breaking News re Arbitration reform:
The communication AMO requested Council’s support for arbitration reform. Council did not agree to support this. (ui) Verona CattaU Festival: There was no discussion on this. 10.
New Business - nil
Closed Session - nil
Adjournment - the meeting was adjourned at 8:07 PM.
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