Body: Council Type: Minutes Meeting: Committee Date: October 25, 2021 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Community Programming & Events Committee Meeting October, 25, 2021 Time: 7:00 PM Location: Council Chambers & Electronic Participation
Present: Staff: Amanda Pantrey, Program, Events & Education Coordinator Committee Members Present in Person: Tracy Holland (Vice Chair), Councillor Morey, Paul Wash Committee Members Present via Zoom: Mark Schjerning (Chair), Councillor Sutherland, Shary Denes, Linda Bates, Melissa Elliott, Megan Sedore, Annie Campbell Regrets: Roger Romero 1
Call to Order
2
Remembering Councillor Pat Barr
a)
Remembering Pat Barr The committee recognized a moment of silence for Councillor Pat Barr
3
Declaration of pecuniary interest and the general nature thereof
a) None. 4
Approval of Minutes
a)
Sept. 22nd Minutes DRAFT Resolution No. 01-CPEC-10/25-2021 Moved by Tracy Holland Seconded by Paul Wash THAT the minutes from the September 22nd, 2021 Community Programming & Events Committee be approved as presented Carried
5
Business Arising from the Minutes
a)
Halloween Programming Amanda Pantrey informed the committee the Spooky South Frontenac House Decorating Contest was going well. Amanda thanked Tracy Holland and Councillor Sutherland for judging and requested two more committee member judges. Linda Bates and Shary Denes agreed to judge. Paul Wash agreed to photograph the contest winners. Amanda suggested the program should have a budget line for 2022. Resolution No. 02-CPEC-10/25-2021 Moved by Linda Bates Seconded by Paul Wash
Minutes of Community Programming & Events Committee Meeting October, 25, 2021 THAT the Community Programming & Events Committee support the addition of the Spooky South Frontenac House Decorating Contest prize budget in the 2022 operating budget in the amount of $350. Carried b)
Volunteer Appreciation Event Amanda Pantrey informed the committee that the Volunteer Appreciation Event planning is going well and set to take place on November 13th from 12:00 pm 2:00 pm. Thank you to Councillor Morey for arranging the free hall rental at the Verona Lions Club. Amanda suggested that the program should have a budget line for 2022. Resolution No. 03-CPEC-10/25-2021 Moved by Melissa Elliott Seconded by Tracy Holland THAT the Community Programming & Events Committee support the addition of the Volunteer Appreciation Event budget in the 2022 operating budget in the amount of $3,000. Carried
c)
Holiday Season Programming Amanda Pantrey informed the committee that the 2021 Holiday Lights Contest is set to take place again and that the format will be modified based on feedback from the committee members of the 2020 contest and the 2021 Spooky South Frontenac House Decorating Contest. Linda Bates agreed to be a judge for the contest. Amanda suggested that the program should have a budget line for 2022. Resolution No. 04-CPEC-10/25-2021 Moved by Councillor Sutherland Seconded by Shary Denes THAT the Community Programming & Events Committee support the addition of the South Frontenac Shines Holiday Lights Contest prize budget in the 2022 operating budget in the amount of $350. Carried
d)
Winter Festival The festival date was set for January 22nd, 2022 in Sydenham. The committee reviewed the preliminary ideas document provided in the agenda package, Amanda Pantrey will make a survey for the committee to vote on which event elements are most realistic and desirable for the 2022 event as well as establishing a name for the event. Amanda informed the committee that the Director of Corporate Services/ Treasurer is inquiring with the Township’s insurance carrier for the use of the lake for the event and a snow tube hill. Amanda informed the committee that the Manger of Facilities and Waste Management indicated that the Public Services team and staff would not be able to set up a skating rink for a one-day festival and suggests adding a outdoor rink to the 2022 capital and operating budget.
e)
Family Day Family Day will be February 21st, 2022. Depending on COVID-19 public health measures at the time, the event will be in person at the Frontenac Community Arena. Amanda Pantrey informed the committee that a Volunteer Coordinator and Kids Activity Coordinator is still needed for this event. Interested committee members should connect with Amanda.
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Minutes of Community Programming & Events Committee Meeting October, 25, 2021 6
New Business
a)
North Star Fireworks and Drone Shows Amanda Pantrey informed the committee that the Canada Day fireworks must be ordered by the end of October due to an industry wide shortage. Amanda informed the committee about a limited forum on the topic of Canada Day in South Frontenac will be hosted on October 28th at 7:00 pm and will include members from both recreation committees and the last known Canada Day committee members. Engage Frontenac will be used to gather additional community feedback, and a report will come to this committee before going to Council in the new year.
b)
Identify Committee Priorities & Pressing Issues None.
c)
Program or Event Updates None.
d)
Items to bring to the Recreation & Leisure Facilities Committee Winter festival updates.
e)
Urgent Items to go to Council None.
f)
Report Back - Community Engagement Activities Attended None.
g)
Any Maintenance or Repair Items to Report None.
7
Next Meeting:
a) Monday, November 29th, 2021 at 7:00 pm in Council Chambers or via electronic participation. 8
Adjournment:
a) Resolution No. 05-CPEC-10/25-2021 Moved by Councillor Sutherland Seconded by Melissa Elliott THAT the meeting be adjourned at 8:16 pm Carried
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