Body: Council Type: Agenda Meeting: Regular Date: November 1, 2016 Collection: Council Agendas Municipality: South Frontenac
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TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA TIME: DATE: PLACE:
7:00 PM, Tuesday, November 1, 2016 Council Chambers.
Call to Order
Declaration of pecuniary interest and the general nature thereof
Scheduled Closed Session - n/a
***Recess ***- n/a
Public Meeting - n/a
Approval of Minutes
a)
Special Committee of the Whole meeting held October 14, 2016
3-4
b)
Special Committee of the Whole meeting held October 15, 2016
5
c)
Council meeting of October 18, 2016
6 - 13
d)
Committee of the Whole meeting held October 25, 2016
14 - 16
Business Arising from the Minutes
a)
Lindsay Mills, Planner, re: Willowbrook Estates Plan of Subdivision Parkland Fee
17 - 22
b)
Lindsay Mills, Planner, re: Request to Reduce the cost for closing a portion of a Township Right-of-Way, Part Lot 18, Concession VIII, Storrington
23 - 24
c)
Lindsay Mills, Planner, re: Proposed Revisions to the Tariff of Fees and Appointees for Fenceviewers (See By-law 2016-68)
25 - 27
d)
Notice of Motion - Support for AMO’s Resolution
28 - 30
e)
Notice of Motion - Sydenham Walking Tour
31
f)
Notice of Motion - Park Model Trailers
32
Reports Requiring Action
a)
Louise Fragnito, Treasurer, re: Financial Policy - Budget Management
33 - 41
b)
Wayne Orr, Chief Administrative Officer, re: Support for single Solar Project under the FIT 5.0 Program
42 - 48
Page 1 of 145
c)
Wayne Orr, Chief Administrative Officer, re: Glendower Front Entrance
d)
Wayne Orr, Chief Administrative Officer, re: In Field Communications
Committee Meeting Minutes
a)
Community Caring meeting of September 28, 2016
b)
Loughborough District Recreation meeting of September 26, 2016
88 - 89
c)
South Frontenac Recreation meeting of October 17, 2016
90 - 91
d)
Storrington District Recreation meeting of September 26, 2016
92 - 94
By-Laws
a)
By-law 2016-68 - Line Fences and Fenceviewers
Reports for Information
a)
Accounts Payable and Payroll Listing
97 110
b)
Year to Date Financials to September 30, 2016
111 112
c)
2017 Draft Budget in advance of Delegations on Nov 8 and Presentation Nov 12
113 133
Information Items
a)
Louise Moody, Executive Director, re: North Frontenac Community Services Annual Report
134 142
b)
EOWC Media Release - October 13, 2016
143 144
Notice of Motions
Announcements
Question of Clarity (from the public on outcome of agenda items)
Closed Session (if requested)
Confirmatory By-law
a)
By-law 2016-69
Adjournment
49
50 - 86
87
95 - 96
145
Page 2 of 145
Minutes of Special Committee of the Whole Meeting October 14, 2016 Time: 8:30 am Location: Holiday County Manor Inn, Battersea Meeting # 31 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Louise Fragnito, Treasurer 1.
Call to Order Mayor Vandewal called the meeting to order at 8:30 am.
Declaration of pecuniary interest and the general nature thereof- n/a
Other Business
a)
The agenda order was switched to accommodate Councillor Sleeth who needed to leave at 10:15 am.
b)
Councillors on the Committee of Adjustment expressed concern with the level of preparation by staff, the consistency and completeness of reports and the professionalism of the meetings. The use of iPad and iCompass are anticipated to address some of the concerns and make the meeting more formal. Rather than tabling and then deferring applications because all the information is not in, could the application be scheduled once all the information is received? The timeliness of Conservation and Public Health reports was raised. How zoning infractions are handled needs clarity - is this through the planner or by-law enforcement? Clarity on the messages given by building and planning should be a first priority of the new Manager of Development Services. The process and forms needs to be simplified and communicated. Give the Court’s reluctance to make owners who have illegally built, tear it down, perhaps we should be licensing builders and revoking licenses if they are found to have built illegally. It was questioned if this would solve or muddy the issue. The expectations of the public are ever increasing; we may no longer be able to sustain what we have to offer. Standards need to be set for everything from road surfaces to maintenance to the type of size and playgrounds we install. There could be various levels of service depending on pre-set criteria. Where does some level of community funding come into place for playgrounds. Fundraising mobilizes a community and gets buy in for the project. The bigger issue is do we have a vision and long range plan as to where we want to to go? Including issues such as number of hamlets, where is growth to happen, what are our standards, what level of service do we provide. These are tough decisions that Council has to assume responsibility for making. These competing interests will need to be prioritized. Policy should drive
Page 3 of 145
Committee of the Whole October 14, 2016 service. 4.
Reports for Information
a)
Understanding the Long Range Financial Plan Staff introduced the topic and the fact that in the absence of long range policy staff have made assumptions based on estimates that builds capacity within the plan to ultimately carry out the decisions of Council. As the slide deck was presented, feedback and comments were provided. We need to be sure to speak about one message: the impact on the phased in value for the taxpayer, i.e. 2.2%. The tax bill should have the municipal portion highlighted. Staff were asked to look at the option of rolling the sanitation charge into the base budget. Both options are to be prepared. The multi year plan and asset management plans need to be shared and updated. What is the breakdown for contracted services? Are the multi-year plans updated and reconsidered for the lifespan of equipment? Wages and benefits/winter wages and benefits and capital wages and benefits. Clarity is needed. The language used creates unrealistic expectations, for new buildings etc. 2.2% + growth + external funds + from reserves = the amount spent. Councillor Schjerning left at noon when the group stopped for lunch.
b)
Reviewing the Budget Process, 2016 in review Council felt there was no need to review the 2016 budget process.
Adjournment
a)
Closing Comments: Before borrowing the financial implications need to be a lot clearer. Staff were asked to bring forward a listing of prioritized projects and a listing of prioritized challenges for Council to comment. Staff were asked to develop an active strategy to lobby for South Frontenac. We need to involve our MP and MPP. Council felt that the day had been productive and beneficial. The meeting adjourned at 1:20 p.m.
Page 4 of 145
Minutes of Special Committee of the Whole Meeting October 15, 2016 Time: 8;30 am Location: Departed from 4432 George St Meeting #32 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Ron Sleeth Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Rick Chesebrough, Fire Chief, Jamie Brash, Area Supervisor 1.
Tour of Fire Halls and Township Roads Council and staff met at the Municipal Offices, 4432 George Street for the tour of Fire Halls, Fermoy Hall and township roads.
a)
Roblin Fire Hall - 3266 County Rd 41, Roblin, ON
b)
Parham Fire Hall - 1170 Wagerville Rd, Parham, ON
c)
Westport Road - View road conditions
d)
Fermoy Hall
e)
Sunbury Road - View road conditions
Adjournment The tour ended at 1:15 pm.
Page 5 of 145
Minutes of Council October, 18, 2016 Time: 6:00 PM Location: Council Chambers
Meeting # 33 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Resolution Resolution No. 2016-33-1 Moved by Councillor Sleeth Seconded by Deputy Mayor Sutherland THAT the Council meeting of October 18, 2016 be called to order at 6:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Deputy Mayor Sutherland declared a pecuniary interest with respect to Agenda Item 7 (b). Councillor Sleeth declared a pecuniary interest with respect to Agenda Item 7 (b). Mayor Vandewal declared a pecuniary interest with respect to Page 7 of the Accounts Payable and Payroll Listing.
Scheduled Closed Session
a)
Resolution Resolution No. 2016-33-2 Moved by Councillor Sleeth Seconded by Deputy Mayor Sutherland THAT Council move into closed session to adopt previous closed session minutes and to discuss litigation. Carried
c)
Litigation - verbal update
e)
Resolution Resolution No. 2016-33-4 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council move out of closed session. Carried
Page 6 of 145
Page 2 of 8 Minutes of Council October, 18, 2016 4.
***Recess - reconvene at 7:00 p.m. for Open Session
Public Meeting - n/a
Approval of Minutes
a)
Minutes of the October 4, 2016 Council meeting Resolution No. 2016-33-5 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill THAT Council approves the minutes of the October 4, 2016 Council meeting. Carried
b)
Minutes of the October 11, 2016 Committee of the Whole meeting Resolution No. 2016-33-6 Moved by Councillor Revill Seconded by Deputy Mayor Sutherland THAT Council approves the minutes of the October 11, 2016 Committee of the Whole meeting Carried
Business Arising from the Minutes
a)
Wayne Orr, Chief Administrative Officer, re: Harrowsmith CIP (See By-laws 2016-64 & 2016-65)
b)
Wayne Orr, Chief Administrative Officer re: Support for Solar Project under the FIT 5.0 Program Resolution No. 2016-33-7 Moved by Deputy Mayor Sutherland Seconded by Councillor Sleeth THAT Projects numbered 2, 12 and 13 be voted on separately. Carried Resolution No. 2016-33-8 Moved by Councillor Roberts Seconded by Councillor Revill THAT Council support the construction and operation of the projects numbered 1- 17 excluding 2, 12 and 13 as detailed in the FIT5.0 projects listing included in the October 12, 2016 report, And That Council authorize the Mayor to sign a Municipal Support Resolution for each supported project upon receipt of the approved fee. And That Council authorize the Mayor to sign a Land Use Restriction Exemption Resolution for applicable projects. Carried Resolution No. 2016-33-9 Moved by Councillor Roberts Seconded by Councillor Revill
Page 7 of 145
Page 3 of 8 Minutes of Council October, 18, 2016 THAT Council support the construction and operation of the projects numbered 2, 12 and 13 as detailed in the FIT5.0 projects listing included in the October 12, 2016 report, And That Council authorize the Mayor to sign a Municipal Support Resolution for each supported project upon receipt of the approved fee. And That Council authorize the Mayor to sign a Land Use Restriction Exemption Resolution for applicable projects. Carried c)
Angela Maddocks, Executive Assistant re: Notice of Motion Carbon Tax Resolution No. 2016-33-10 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill Whereas South Frontenac residents and government could pay up to 3.5 million dollars into the Greenhouse Gas Reduction Account under Ontario’s cap and trade program, And whereas this money will be used to provide a 2 billion dollar fund to help fund transformation to a low carbon economy, And whereas, the Cap and Trade program and a carbon reduction plan in general will have broader acceptance and be better spent if residents can see it is being spent in their community and as much as possible under their control, Be it resolved that South Frontenac Council, ask the provincial government for an accounting of how that money is spent in each municipality, and Further be it resolved that a portion of the Greenhouse Gas Reduction Account money be allocated to each Municipal Council, based on their population, to be spent on new carbon reduction initiatives that are determined by the Township, similar to the Gas tax fund and Further be it resolved that this resolution be forwarded to the Association of Municipalities of Ontario for their consideration. Carried
d)
Angela Maddocks, Executive Assistant, re: Notice of Motion - MNRF and Johnston Point Resolution No. 2016-33-11 Moved by Councillor McDougall Seconded by Councillor __________________ THAT the resolution wording be changed to: on-going discussion instead of “any proposed trade-off be discussed”.
Resolution No. 2016-33-12 Moved by Deputy Mayor Sutherland Seconded by Councillor Revill Whereas there are significant community concerns about ongoing development on Johnson’s Point, and
Page 8 of 145
Page 4 of 8 Minutes of Council October, 18, 2016 Whereas both the MNRF survey and the Township review by Macintosh Perry found species at risk not identified by the developer, and Whereas the Township is a party to the development agreement on Johnson’s Point, and Whereas the health of our lakes and environment is a priority for the Township, Therefore be it resolved that the MNRF discuss any trade-off with the BatterseaLoughborough Lake Association and Council before it is finalized, and Further that Council be updated by the MNRF on negotiations with the Developer on the progress of the species at risk benefit agreement, and Further that the Township be keep abreast of future developments as party to all correspondence between the developer and the MNRF. Carried 8.
Reports Requiring Action
a)
Louise Fragnito, Treasurer, re: Ontario Community Infrastructure (See By-law 2016-66)
b)
Lindsay Mills, Planner, re: Review of Application for Site Plan - Part Lot 5, Concession III, Loughborough
c)
Lindsay Mills, Planner, re: Closing of Road Allowance - Part Lots 21 and 22, Concessions VIII and IX, Storrington District Resolution No. 2016-33-13 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council receive the Planning Report dated October 12, 2016 and consider a request to close and transfer ownership of a portion of unopened road allowance in the District of Storrington. Carried
d)
Mark Segsworth, Public Works Manager, re: OCIF Top Up - Bedford Road Resolution No. 2016-33-14 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT the rehabilitation of Bedford Road from Sydenham to Alton Road be endorsed as the Township of South Frontenac’s submission for OCIF Top-Up. AND THAT the Township apply for 90% of funding. Carried
e)
Mark Segsworth, Public Works Manager, re: PW-P05-2016 Asbestos Assessment of Facilities Resolution No. 2016-33-15 Moved by Councillor Schjerning Seconded by Councillor McDougall
Page 9 of 145
Page 5 of 8 Minutes of Council October, 18, 2016 THAT Council approve the proposal submitted by S2S Environmental Inc. for RFP PW-P05-2016 Asbestos Assessment, South Frontenac Facilities at a cost of $27,670.00 plus HST. Carried f)
Mark Segsworth, Public Works Manager, re: RFP P03-2016 Bridge Engineering and Design of Green Bay Road Bridge and Moreland Dixon Culvert Resolution No. 2016-33-16 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council award the contract of RFP P03-2016 Bridge Engineering and Design of Green Bay Road Bridge and Moreland Dixon Culvert to Keystone Bridge Management, for a total of $38,000.00 based on estimated construction costs. Carried
g)
Wayne Orr, Chief Administrative Officer, re: Kingston Humane Society Contract Renewal Resolution No. 2016-33-17 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council authorize the Mayor and CAO to execute a three year contract for the period 2017-2019 with the Kingston Humane Society for the provision of pound services. Carried
Committee Meeting Minutes
a)
Minutes of the South Frontenac Recreation meeting held September 19, 2016
b)
Police Service Board Meeting of June 16, 2016 Resolution No. 2016-33-18 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council receives for information the minutes of the following committee meetings: South Frontenac Recreation meeting of September 19, 2016 Police Services Board meeting of June 16, 2016 Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
3rd Quarter Building Activity Report for 2016
By-Laws
a)
By-law 2016-63 - Site Plan Agreement with P Snider Resolution No. 2016-33-19 Moved by Councillor Schjerning Seconded by Councillor McDougall
Page 10 of 145
Page 6 of 8 Minutes of Council October, 18, 2016 THAT the following by-laws be given first and second reading: By-law 2016-63 By-law 2016-64 By-law 2016-65 By-law 2016-66 Carried Resolution No. 2016-33-20 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2016-63, being a by-law to authorize the Mayor and the Clerk to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and Percy Snider, be given third reading signed and sealed. Carried b)
By-law 2016-64 - Designate Harrowsmith as Community Improvement Area Resolution No. 2016-33-21 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-64, being a by-law to designate the village of Harrowsmith as a Community Improvement Project Area, be given third reading signed and sealed. Carried
c)
By-law 2016-65 - Adopt the Community Improvement Plan for Harrowsmith Resolution No. 2016-33-22 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2016-65, being a by-law to adopt a Community Improvement Plan respecting the redevelopment, revitalization, prosperity and beautification of the Village of Harrowsmith be given third reading, signed and sealed. Carried
d)
By-law 2016-66 - Agreement with OCIF Resolution No. 2016-33-23 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-66 being a by-law to authorize the execution of the Municipal Contribution Agreement for the Ontario Community Infrastructure Fund, be given third reading signed and sealed. Carried
Information Items
a)
Pascale Clement, Administrative Coordinator, FCM, re: Basic Income Guarantee
b)
Lynn Dollin, AMO President, re: AMO Seeks Council Resolution
c)
Ontario Municipal Board Review
Page 11 of 145
Page 7 of 8 Minutes of Council October, 18, 2016 d)
Rob Snetsinger, re: Environmental Impact Assessment - Magenta Waterfront Development - Johnston Point
e)
Terry Murphy, General Manager, Quinte Conservation, re: Drought Planning
f)
Meela Melnik-Proud, re: MNRF Letter to the Township - Johnston Point
g)
Inverary Youth Activities Association, re: Financial Support for Playground upgrades
h)
Storrington Lions Club, re: Financial Support for Hall Upgrades
i)
Letter to OMAFRA re: Council resolution on Land Classification
j)
Brian Ward, re: Battersea Loughborough Lake Assoc - Johnston Point Comments
Notice of Motions
a)
Deputy Mayor Sutherland served notice of motion to have the “Sydenham Walking Tour” digitized and mapped to be put on the township website.
Announcements
a)
Deputy Mayor Sutherland inquired abut having the historical sites in South Frontenac incorporated into a local tour incentive as part of economic development.
b)
Mayor Vandewal noted that grade 5 students from Loughborough Public School will be visiting this Thursday in the Council Chambers in conjunction with “Local Government Week”. Mayor Vandewal reminded Council of the Wardens Banquet in Sharbot Lake tomorrow evening.
Question of Clarity (from the public on outcome of agenda items)- n/a
Closed Session - n/a
Confirmatory By-law
a)
By-law 2016-67 Resolution No. 2016-33-24 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2016-67, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 18 day of October, 2016. Carried Resolution No. 2016-33-25 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2016-67, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given third reading, signed and sealed this 18 day of October, 2016. Carried
Page 12 of 145
Page 8 of 8 Minutes of Council October, 18, 2016 18.
Adjournment
a)
Resolution Resolution No. 2016-33-26 Moved by Councillor Barr Seconded by Councillor Roberts THAT the meeting be adjourned at 8:05 pm. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
Page 13 of 145
Minutes of Committee of the Whole October 25, 2016 Time: 7:00 pm Location: Council Chambers Meeting # 34 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Jamie Brash, Area Supervisor, Brian Kirk, Area Supervisor, David Holliday, Area Supervisor, Louise Fragnito, Treasurer, Lindsay Mills, Planner, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Mayor Vandewal called the meeting to order at 7:00 pm.
Declaration of pecuniary interest and the general nature thereof- n/a
Scheduled Closed Session - n/a
***Recess *** - n/a
Delegations - n/a
Reports Requiring Action
a)
Lindsay Mills, Planner, re: Request to reduce the cost for closing a portion of unopened road allowance Council was supportive of the reduced rate.
b)
Lindsay Mills, Planner, re: Proposed Revisions to the Tariff of Fees for Planning Related Applications Council was supportive of the new rates proposed in the Planner’s report. Discussion took place about charging a special fee for processing Minor Variance applications that are submitted after being built illegally. It was agreed that the fee for this should be significantly more than for those who follow the regular minor variance process. Council was supportive of this fee being an additional $1000.00.
c)
Lindsay Mills, Planner, re: Line Fences Review Staff were directed to prepare a by-law that appoints By-law Enforcement Officers as South Frontenac fenceviewers.
d)
Mark Segsworth, Public Works Manager, re: 2017 Public Works Capital Budget It was noted that under the 2017 Transportation - New Projects that the site paving for the Storrington Patrol Yard is covered under the Recreation Capital Budget. It was also recognized that some of the work to be done at Storrington Centre is a priority due to accessibility. Council had concerns about the water filling station; how the draw permit may be affected, is there any idea of the volume, is there a business case for this?
Page 14 of 145
Committee of the Whole October 25, 2016 Discussion arose about the unsuccessful attempts for funding. Sunbury Road is identified as an Emergency Detour Route for the 401 and has been included in the 2017 budget with proposed financing from reserves. Concerns about projects being “shovel ready” were discussed and how much of the 4.5 million would be for the design work. A more aggressive approach to accessing funding is needed as well as doing the engineering work in advance. It was questioned why Bedford Road construction is included in both the 2017 and 2018 budgets and would it not be most cost effective to do all the work in one year. Mark Segsworth explained that it would be difficult to get all the work done in one year especially during the summer months. e)
Louise Fragnito, Treasurer, re: 2017 Capital Budget It was noted that the decisions on various projects have not been made yet. Based on the 2.2% directive from Council the draft budget is currently $260,000.00 over.
f)
Wayne Orr, Chief Administrative Officer re: Organizational Review - Next Steps Council directed staff to include one position into the 2017 budget to build capacity in to the budget but not to define the position.
Reports for Information - n/a
Rise & Report
a)
Rideau Valley Conservation Authority The next meeting is Thursday, October 27, 2016. An invitation to the 50th Anniversary celebration is included in the agenda package.
b)
Cataraqui Region Conservation Authority Progressing towards filling in the General Manager position, interviews are underway and they are hoping to have a candidate in place by November 30.
c)
Quinte Region Conservation Authority Level III still in effect, the groundwater remains low. Repair work to the dam in Belleville is underway. Work is underway on the 2017 budget.
d)
Portland Heritage No updates.
Information Items
a)
Brian Ward, Vice President, Battersea Loughborough Lake Assoc re: Johnston Point MNRF Evaluation
b)
Battersea Loughborough Lake Association, re: Letter of Endorsement - Notice of Motion
Page Page 15 of 2 145 of 3
Committee of the Whole October 25, 2016 c)
Robert Charest, Trail Committee Member Report - October 2016
d)
Richard Allen,Countryside District Councillor, City of Kingston, re: Invitation to Rural Economy Tour
e)
Invitation to Rideau Valley Conservation Authority 50th Anniversary
f)
Marek Stutz, Structural Engineer, AUE Structural, re: RFP P-03-2016 Bridge Engineering
g)
Raliegh J. Robertson, re: Concerns about Skycroft Campground Expansion
h)
Liz and John Palmer, re: Concerns about Skycroft Campground Expansion
i)
Letter to Catherine Warren, MNRF, re: Council Resolution - Johnston Point and Species at Risk
j)
Letter to Premier Wynne, re: Council Resolution on Greenhouse Gas Reduction
Notice of Motions
a)
Councillor Revill served a notice of motion requesting a planning report on eliminating park model trailers in the Zoning By-law.
Announcements
a)
Councillor Sleeth noted the recent MPAC assessment notices that will double the value of farmland by 2018. He suggested that Council ask a MPAC representative to attend a Committee of the Whole meeting to explain this increase.
b)
Councillor McDougall noted the FCM initiative for Canada 150th community leaders and the tool kit that is available for this.
c)
The local fundraiser “Vision Soup” will be held on November 19, tickets will be on sale soon.
Question of Clarity (from the public on outcome of agenda items)-n/a
Closed Session-n/a
Adjournment
a)
The meeting was adjourned at 9:20 pm.
Page Page 16 of 3 145 of 3
Staff Report Township of South Frontenac Prepared for Council Agenda Date: November 1, 2016 Date of Report: October 26, 2016
Planning Department
Subject: Willowbrook Estates Plan of Subdivision, Storrington District: Parkland Fee: Matias
Summary of Recommendation: The recommendation is that Council approve the amount of $3,364.00 for the required parkland cash-in-lieu for Phase 1 of the Willowbrook Subdivision.
Purpose of the Report: The purpose of this report is to bring to back to Council a recommendation for the amount of cash-in-lieu of parkland dedication to be conveyed to the Township as part of the process to complete a residential subdivision. The report includes two map illustrations.
Background: On March 4, 2016, the Township entered into a subdivision agreement with 1059823 Ontario Ltd. (Tony Matias) for Phase 1 of the Willowbrook Estates subdivision in the Hamlet of Inverary. Attachment #1 shows the location of the subdivision in the hamlet of Inverary and Attachment #2 illustrates the layout of the subdivision (both Phase 1 and 2). Since this approval the developer has been working towards meeting all the required conditions for final approval of Phase 1. One of the requirements in the subdivision agreement (Schedule “G”) reads: “That the owner convey to the municipality five percent of the land included in the plan for park purposes. Alternatively, the municipality may require cash-inlieu for all or a portion of the conveyance. The Owner acknowledges and agrees that additional parkland and/or cash-in-lieu shall be required upon registration of the second phase of the development.” On September 27, 2016, the Committee of the Whole considered a Planning report which included market evaluations from two real estate firms and, based on these evaluations, the Committee agreed to the figure of $3,364.00 as the appropriate parkland cash-in-lieu amount.
Recommendation: It is recommended that Council approve the amount of $3,364.00 for the required parkland cash-in-lieu for Phase 1 of the Willowbrook Subdivision in Part Lot 19, Concession II, Storrington District. . . Submitted/Approved by: Lindsay Mills Prepared by: Lindsay Mills attachments MatiasParklandFeeToCouncil2
Page 17 of 145
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Page 19 of 145
ATTACHMENT#3 Mr. Lindsay Mills
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Planner / Deputy Clerk Township of South Frontenac p.o. Box 100
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Sydenham, Ontario KOH 2TO
Dear Mr. Mills:
Re:
Letter of Opinion regarding Land Value ior Cash-in-lieu of Parkland Payment Condition 8 for Draft Approved Plan of Subdivision (County F31e No. IOT-2013/001) Condition 7 for Consent Applications S-64-13-S and S-65-13-S Pt. Lots 18 & 19, Concession 2, and Pt. Road Allowance Between Lots 18 & 19 former Township of Storrington, Township of South Frontenac
This Ietter of opinion is offered with regards to the above-noted Conditions. Condition 8 for Draft Approval for the Willowbrook Estates Subdivision requires,
That the owner convey up to five percent of the land included in the plan to the municipality for park purposes. Alternatively, the municipality may require cash-in-lieu for all or a portjon of the conveyance.
and Condition 7 for the commercial lots to be severed under Consent Applications S-64-13-S and S-6513-S requires,
The Township of South Frontenac shall receive 2% of the value of the severed parcel in lieu of parkland, pursuant to Chapter P13, Section 51.1 of the Planning Act, R.S.0. 1990 and amended thereto.
The most recent land transfer (December 20, 2007) for the subject lands was associated with the sale of approximately 34.55 hectares of land at a value of S150,000. Assuming the value of the lands has increased at a rate of 2.5% annually for seven years (approximate cost of living increase), the 2014 value of the same Iands would be !>178,303 equivalent to a per hectare value of roughly 55,161.
MARY s. SHANNON
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Page 20 of 145
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The residential subdivision lands comprise 27.8 hectares. Five percent of the land represents 1.39 hectares. Applying the per hectare value of 55,161, the cash-in-Iieu payment would be S7,173.79. The commercial lot subject of Consent Application No. S-64-13-S is comprised of 1.75 hectares. Two
percent of the severed lot represents O.04 hectares. Applying the per hectare value of S5,161, the cashin-lieu payment would be S206.44.
The commercial lot subject of Consent Application No. S-65-13-S is comprised of s hectares. Two percent of the severed lot represents O.10 hectares. Applying the per hectare value of 55,161, the cashin-lieu payment would be S516.10.
As such, the parkland payment equates to a total of S7,896.33 for all planning applications. Should you require anything further feel free to contact the undersigned,
Regards,
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Mary Murphy & Shannon Cowan
MARY s, SHANNON Saies Represenvatives
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Page 21 of 145
Lindsay Mills From: Sent: To: Cc:
Subject: Attachments:
Mike Scrannage scrannage@royallepage.ca September-21-16 12:39 PM Lindsay Mills ‘Mike Scrannage’ Market Evaluation of Property North West corner Davidon Rd and Perth Rd south frontenac comp l.pdf; south frontenac comp 2.pdf; South frontenac county subject property.pdf
Re; 26.6 acres North/West corner Davidson and Perth road. Lindsey,
Currently as Realtors we generally assess the value of raw farm land located reasonably close to developed areas as
having values between S2,000 and 55,000 per acre with the lower end being poor agricultural value, possibly containing wet lands and the upper level being applied to land possessing quality agricultural property, quality waterfront or clearly defined severance potential.
The subject property would be at the lower end of the scale as raw land, poor or no soil coverage ,and wet land issues as well.
l have attached 2 sales in the last year : Pin # 362781093 raw land value, less improvements of s 2,200 per acre Pin # 362910189 raw land value of 93,393. It is my opinion that the raw Iand value of the Subject property would be S3,000 per square acre creating a total value of:
Seventy-Eight Thousand nine hundred Dollars. (978,900) I hope you find this information satisfactory. Mike Scrannage MIKE SCRANNAGE, THE SCRANNAGE ADVANTAGE, SALES REPRESENTATIVE ?
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ROYAL LEPAGE PROALLIANCE REALTY, BROKERAGE 101-80 QUEEN STREET, KINGSTON, ON K7K 6W7 1-800-247-6311 / 61 3-544-4 141 / FAX 613-548-3830 SCRANNAGE@ROYALLEPAGE.CA WWW.SCRANNAGEADVANTAGE.COM
Lifetime Member of National Chairmans Club,
Top 1 % of Royal LePage Agents 2002-2015
114 in Canada 2015
1
Page 22 of 145
STAFF REPORT Township of South Frontenac Prepared for Council
Planning Department
Agenda Date: November 1, 2016 Date of Report: October 27, 2016
File: RC-16/01
Subject: Request to Reduce the Cost for Closing of a Portion of a Township Right-Of-Way: Part Lot 18, Concession VIII, Storrington District, Township of South Frontenac: Ron Campbell
Summary of Recommendation: The recommendation is that Council approve a request from a property owner to reduce the costs for the sale to him of a Township surveyed right-of-way in the District of Storrington.
Purpose of Report: The purpose of this report is to bring to Council a request to reduce the costs for the sale of Township land to an abutting land-owner.
Background: As members will recall, Council agreed to stop up and sell two portions of a Township-owned surveyed right-of-way to respective abutting land-owners. Attachment #1 indicates Part 1 and Part 2 as representing the two subject portions of the road. At a previous meeting of the Committee of the Whole it was agreed to sell Part 1 at a reduced rate of $1.03 per square foot bringing the sale price for Part 1 to $8,428.00. Following from this decision on the reduced rate for Part 1, Ron Campbell (who originally proposed the closure and sale) has requested that the same reduced rate should apply to the portion abutting his lot ie., Part 2. At the Committee of the Whole meeting of October 25, 2016 the Committee agreed to this request and, thus, reduced the cost of the sale of Part 2 from $24,000.00 to $14,140.00.
Recommendation The recommendation is that Council approve a request from property-owner Ron Campbell to reduce the costs for the sale of a portion of Township-owned road allowance in Part Lot 18, Concession VIII, Storrington District, from $24,000.00 to $14,140.00.
Submitted/approved by: Lindsay Mills
Prepared by: Lindsay Mills
attachments RoadClosureReportCampbell6
Page 23 of 145
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Page 24 of 145
STAFF REPORT Township of South Frontenac Prepared for Council Agenda Date: November 1, 2016
Planning Department
Report Date: October 28, 2016 Subject: Proposed Revisions to the Tariff of Fees and Appointees for Fence-Viewers Summary of the Recommendation: The recommendation is that the Council pass By-law # 2016-68 to establish new remuneration for fence-viewers and to appoint new fence-viewers for the Township of South Frontenac.
Purpose of the Report: The purpose of this report is to advise Council of fence-viewing problems experienced by the Planning Department and to bring forward a by-law to address these issues.
Background: On June 16, 1998 Council for the Township passed By-law #1998-33 under the provisions of the Line Fences Act R.S.O. 1990. The By-law appointed fenceviewers and established remuneration rates and an administration fee. More recently, in 2015, the fence viewer appointees were changed but the remuneration rate and the administration fee has remained the same to this time. A report was brought to the Committee of the Whole on October 25, 2016 advising that staff have experienced a great deal of difficulty in getting commitments from the appointed fence-viewers to attend a fence viewing. One fence viewer has now stated that she is available but the Act requires that a minimum of three fence viewers be present at a viewing and make a determination of who should pay for the fence etc. Planning staff have not been able to get a commitment from any other fence-viewers. All appointed fenceviewers from South Frontenac, Central Frontenac and North Frontenac have been contacted and, except for the appointee from South Frontenac as noted above, none of the appointees have been willing to attend the subject site. It should also be noted that, by letter dated October 4, 2016, one of the appointees for South Frontenac, Joe Redden, resigned as a fence-viewer. Attachment #1 is a copy of his letter. Accordingly, Tasha Lloyd remains as the sole appointed fence-viewer for South Frontenac.
Discussion: In an effort to resolve the above issue it was suggested to the Committee of the Whole that appointees may be reluctant to attend the viewing because the compensation is too low ie., $75.00. Thus, it was proposed that this remuneration be increased to $200.00. The Committee appeared to be favourable to this. It was also proposed that both members of the Planning Department staff be appointed as fence-viewers to help ensure that viewers are always available when required. However, Committee members were not willing to accept this
Page 25 of 145
proposal and instead it was agreed that members of By-law Enforcement be retained to carry-out the fence-viewing duties. When contacted, both Ken Gilpin and Lianne Ruttan of By-law Enforcement agreed to be appointed as fence-viewers.
Recommendation: It is recommended that By-law No. 2016-68 to establish new remuneration for fence-viewers and to appoint new fence-viewers for the Township of South Frontenac, be passed. attachments LineFencesReviewTo Council
Page 26 of 145
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Page 27 of 145
STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:
October 27, 2016
AGENDA DATE:
November 1, 2016
SUBJECT: Notice of Motion – Support for AMO’s Resolution RECOMMENDATION: THAT Council support the resolution from the Association of Municipalities of Ontario and their work to close the fiscal gap so that all municipalities can benefit from predictable and sustainable revenue, to finance the pressing infrastructure and municipal service needs faced by all municipal governments. BACKGROUND: Council’s Procedural By-Law 2015-56 establishes the process for Notice of Motion. At the Council Meeting of October 18, 2016, Deputy Mayor Sutherland served Notice of Motion for Council to endorse the AMO Resolution and support their work to close the fiscal gap and that all municipalities benefit from predictable and sustainable revenue. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and then voted upon. ATTACHMENT: Correspondence and Resolution form AMO President, Lynn Dollin Submitted/approved by: Angela Maddocks Executive Assistant
Page 28 of 145
October 6, 2016 Dear Clerks:
AMO Seeks Council Resolution
On behalf of the AMO Board, I would ask you to place the attached resolution on council’s next agenda along with this letter. AMO wants every council to be involved in the What’s Next Ontario? project. There is a looming fiscal gap facing Ontario’s municipalities. What’s Next Ontario? is about recognizing the gap and seeking sector support for closing it. The response has been impressive, but there’s more to be done! We’ve boiled down the essence of the challenge we face in the next ten years to a one-page resolution. We urge every council in Ontario to adopt the resolution, and reply to AMO by December 1, 2016. What does it say? We know Ontarians see infrastructure as the number one challenge facing their community. We know that even if we raise property taxes and user fees by inflation (1.8%), we will still be $3.6 billion short to fix the infrastructure gap, every year for ten years. This is what we need to address. As elected officials, how do we deal with this challenge? What is the best approach? Ontarians already pay the highest property taxes in the country. How high is too high? We could finance this gap by increasing property taxes. It would require property tax revenue increases of 4.6% annually for 10 years, sector-wide. And, what happens if the federal or provincial governments pull back on future commitments? We know that could mean property tax revenue increases of up to 8.35% annually for 10 years, sectorwide. How might these numbers translate locally as an annual rate increase? The attached resolution is a starting point. Thank you for bringing this to your council’s attention. My e-mail address is on the resolution and I look forward to receiving council’s support. If you have questions, please contact Matthew Wilson, Senior Advisor, mwilson@amo.on.ca, 416-971-9856 Ext. 323. Yours sincerely,
Lynn Dollin AMO President
200 University Ave. Suite 801 Toronto, ON, M5H 3C6
Tel416. 971.9856 Fax 416. 971.6191
Toll Free in Ontario 877.426.6527
Page 29 of 145
2
WHAT’S NEXT ONTARIO? RESOLUTION WHEREAS recent polling, conducted on behalf of the Association of Municipalities of Ontario indicates 76% of Ontarians are concerned or somewhat concerned property taxes will not cover the cost of infrastructure while maintaining municipal services, and 90% agree maintaining safe infrastructure is an important priority for their communities; AND WHEREAS infrastructure and transit are identified by Ontarians as the biggest problems facing their municipal government; AND WHEREAS a ten-year projection (2016-2025) of municipal expenditures against inflationary property tax and user fee increases, shows there to be an unfunded average annual need of $3.6 billion to fix local infrastructure and provide for municipal operating needs; AND WHEREAS the $3.6 billion average annual need would equate to annual increases of 4.6% (including inflation) to province-wide property tax revenue for the next ten years; AND WHEREAS this gap calculation also presumes all existing and multi-year planned federal and provincial transfers to municipal governments are fulfilled; AND WHEREAS if future federal and provincial transfers are unfulfilled beyond 2015 levels, it would require annual province-wide property tax revenue increases of up to 8.35% for ten years; AND WHEREAS Ontarians already pay the highest property taxes in the country; AND WHEREAS each municipal government in Ontario faces unique issues, the fiscal health and needs are a challenge which unites all municipal governments, regardless of size; NOW THEREFORE BE IT RESOLVED that this Council supports the Association of Municipalities of Ontario in its work to close the fiscal gap; so that all municipalities can benefit from predictable and sustainable revenue, to finance the pressing infrastructure and municipal service needs faced by all municipal governments. Please forward your resolution by December 1, 2016 to: AMO President Lynn Dollin amopresident@amo.on.ca.
Page 30 of 145
STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:
October 27, 2016
AGENDA DATE:
November 1, 2016
SUBJECT: Notice of Motion – Sydenham Walking Tour RECOMMENDATION: THAT Council direct staff to develop a digitalized version of the “Sydenham Walking Tour” and add to the township website. BACKGROUND: Council’s Procedural By-Law 2015-56 establishes the process for Notice of Motion. At the Council Meeting of October 18, 2016, Deputy Mayor Sutherland served Notice of Motion to have the “Sydenham Walking Tour” digitized and mapped to have on the Township website as an economic development initiative. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and then voted upon. Costs to have the material and map digitalized (beyond simply scanning) have not as yet been explored.
Submitted/approved by: Angela Maddocks Executive Assistant
Page 31 of 145
STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:
October 27, 2016
AGENDA DATE:
November 1, 2016
SUBJECT: Notice of Motion – Park Model Trailers RECOMMENDATION: WHEREAS some Recreation Resort Commercial (RRC) owners are allowing/encouraging many different types of “trailers” to be located at their campground sites including Park Model units, AND WHEREAS it appears the intent of the zone provisions considered trailers as either transient or seasonal meaning roughly from the 24th day of May to Thanksgiving, AND WHEREAS Park model units allow extended seasonal, more permanent use combined with a larger physical presence crowding sites, THEREFORE be it resolved that we request a report from our Planning Department that confirms what amendments would be required to our zoning bylaw to prohibit Park Model Units from the RCC lands as an option BACKGROUND: Council’s Procedural By-Law 2015-56 establishes the process for Notice of Motion. At the Committee of the Whole Meeting of October 25, 2016, Councillor Revill served Notice of Motion to request that the Planning Department provide a report to Council confirming amendments required to the Zoning By-law to prohibit park model units in the Recreation Resort Commercial Zone. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and then voted upon. Submitted/approved by: Angela Maddocks Executive Assistant
Page 32 of 145
STAFF REPORT TREASURY DEPARTMENT
Prepared for Council:
October 26, 2016
Agenda Date:
November 1, 2016
SUBJECT: Financial policy – budget management RECOMMENDATION: That Council approve and adopt the attached financial policy for operating and capital budget management. BACKGROUND: At the March 8th Committee of the Whole meeting, 2015 draft year end financials were presented where variances to budget were identified, including areas where expenses were over budget. At that time, it was proposed that monthly meetings take place between the Treasurer, Public Works manager and supervisors on a monthly basis to review year-to-date financials. Further, at the March 15th meeting, the following resolution was passed by Council: That Council authorize the implementation of the staff recommendations to address the 2015 budget deficit and to adjust the 2016 budget and reserves accordingly and, That the CAO take the steps necessary to ensure that budget overages do not occur, and, That when a budget overage is anticipated that a report be brought forward to Council for consideration and authorization, and, That when a non-budgeted item is required that a report be brought forward to Council for consideration and authorization. In follow up to the March meetings, monthly financial reviews began in May and have been established for the 3rd week of the month. Further, after discussions with the CAO and the Public Works manager, the financial policy was discussed at the Corporate Services committee including acceptable variance thresholds. The committee was supportive of the policy guidelines including thresholds. Attached is the financial policy developed which provide the procedures for the management of budget monitoring of both the operating and capital budgets. The policy addresses the need for some level of flexibility by managers to respond to unforeseen demands or unexpected opportunities, while balancing the need to ensure that budgets are adhered and the direction of Council is not altered.
Page 33 of 145
STAFF REPORT TREASURY DEPARTMENT The budgeting, commitment of funds and payment of accounts shall be carried out in accordance to this policy along with the Township’s procurement policy.
ATTACHMENT • Policy and procedures for the operating and capital budgets Submitted/approved by: Louise Fragnito, Treasurer
Prepared by: Louise Fragnito, Treasurer
Page 34 of 145
TOWNSHIP OF SOUTH FRONTENAC POLICY AND PROCEDURES FOR THE OPERATING AND CAPITAL BUDGETS This document was prepared to provide for the management of the budget monitoring. 1
Definitions – As used in this policy and procedures, the following terms shall have the meanings indicated:
1.1
Capital Project – an undertaking in respect of which an expenditure incurred to acquire, improve or maintain land, parks, buildings, linear assets, machinery and equipment, and is the level at which Council approves funding and expenditure control in the capital budget. The capital budget is broken down by project and for linear asset construction, projects are identified within its sub-schedule.
1.2
Function – An organizational unit that may encompass one or more related municipal services, usually a division of a department and is the level at which Council approves funding and expenditure control in the operating budget. These include:
General Government Protection to Persons and Property Transportation Services Environmental Services Parks and Recreation Cemeteries Planning and Development
1.3
Category – A further breakdown of a function. For example, in general government, this includes but not limited to, taxation, council and corporate services. In transportation, examples include structures, roadside maintenance, hardtop maintenance, loosetop maintenance and safety and devices.
2
Policy
2.1
The budgeting, commitment of funds and payment of accounts of the Municipality shall be carried out in accordance with the provisions of this policy along with its procurement policy
2.2
Department heads shall report to the Treasurer in writing, any over-expenditures, within 30 days of determining such potential over-expenditure.
3
Spending Authority for the Operating Budget
3.1
Expenditure levels: The operating budget approved by Council establishes the spending authority for a function. The function is further broken down into categories. Department heads shall ensure that expenditures do not exceed the current year approved budget allocated within a category.
3.2
Spending or financial control is based on the total gross expenditures approved for a category. As an example, a listing for 2016 is provided under schedule “A”. Department heads must also review expenditure levels to address revenue shortfalls.
3.3
The staff responsible is authorized to sign off on gross expenditures which exceed the funding available in a category by an amount up to 5% of the funding for the category, rounded up to $500 increment, provided sufficient budget is available from another category within the same function under the department head with the exception of paragraph 3.6 and that the department head has authorized the transfer.
3.4
The Treasurer may authorize expenditures which exceed the funding available in a category by an amount up to 10%, rounded up to $500 increment, provided sufficient budget is available from another category within the same function under the department head to fund the expenditure with the exception of paragraph 3.6. Any
Page 35 of 145
reallocation shall be reported to the Council at their next regularly scheduled meeting.
3.5
Expenditures which exceed the funding available in a category by an amount in excess of 10% must be approved by Council in advance. The department head must show sufficient budget is available from another departmental category under the same function to fund the expenditure with the exception of paragraph 3.6.
3.6
Allowable transfers made during the year between categories exclude transfers to or from the building department, Winter Control and Sydenham Water.
3.7
As per the procurement policy, emergency purchases require the authorization of the CAO. As soon as practical thereafter, the CAO will present a report to Council.
4
Spending authority for the Capital Budget
4.1
Expenditure levels: The capital budget approved by Council establishes the spending authority for a capital project. Department heads shall ensure that expenditures do not exceed the approved budget(s). As an example, a listing for 2016 is provided under schedule “B”.
4.2
Any reallocation of the budget between capital projects in an amount of less than 5% of the original approved project, rounded up to $500 increment and within the prescribed uses of the fund, shall require the approval of the department head in advance.
4.3
Any reallocation of the budget between capital projects in an amount between 5 and 10% of the original approved project, rounded up to $500 increment and within the prescribed uses of the fund, shall require the approval of the Treasurer in advance. Any reallocation shall be reported to the Council at their next regularly scheduled meeting.
4.4
Any reallocation of the budget between capital projects in an amount in excess of 10% of the original approved project, rounded up to $500 increment and within the prescribed uses of the fund, shall require the approval of Council in advance.
4.5
The department has two years to take action on approved capital projects and the funds originally approved will remain committed during that period. If no action has been taken, or if there has been little action with no anticipation of the capital project moving forward within the second year, the funds will be reallocated to source reserve and the capital project must be re-budgeted and prioritized against future projects. Where projects are ongoing over multiple years, funds will remain committed until the project is complete and will not reappear in the budget for approval unless there is a request for additional funding beyond the original approved amount. A listing of ongoing capital projects, as declared at time of budget, will be included in the proposed budget for information purposes.
4.6
Only funds required for a capital project will be drawn from the designated reserve based on the receipt and payment of invoices.
6
Budget Management/Review
6.1
The Treasurer shall prepare monthly financial reports for Department Heads reflecting budgeted to actual by the 15th of the following month.
6.2
Budget to actual review meetings shall be scheduled monthly with the Public Works manager and his team. Meetings with other department heads will be scheduled as required.
6.3
The objective of the review is to address any ongoing questions as well as address
Page 36 of 145
any significant variances from budget, reason(s) for the variance, and possible solution(s) if required.
Page 37 of 145
SCHEDULE “A” - OPERATING BUDGET - net of transfer to reserves Function General Government
Category Council Corporate Services Administrative Facilities Protection to Persons & Property Fire Fire- Facilities 911 Protective Inspections and Control Emergency Measures Building Department Transportation PW Overhead RdAdmOH RdOH-Unionized Patrol Yards Structures Roadside Maintenance Hardtop Maintenance Loosetop Maintenance Winter Control Safety &Signage Street Lights Environmental Services Water Facilty and Solid Waste Overhead Garbage Collection Garbage Disposal Recycling Waste Diversion Parks and Recreation Programs Arena Facilities Cemeteries Planning and Development
2016 Year Budget
5%
10%
373,593 19,000 37,500 1,114,496 56,000 111,500 158,119 8,000 16,000 832,901 42,000 83,500 141,392 7,500 14,500 9,000 500 1,000 117,349 5,900 12,000 1,960 500 500 457,955 0 0 434,409 22,000 43,500 432,398 22,000 43,500 155,574 8,000 16,000 337,715 17,000 34,000 95,200 5,000 10,000 625,055 31,500 63,000 569,910 28,500 57,000 660,980 33,500 66,500 1,979,819 0 0 524,513 26,500 52,500 26,028 1,500 3,000 217,358 0 0 288,904 14,500 29,000 559,283 28,000 56,000 575,319 29,000 58,000 749,074 37,500 75,000 80,071 4,500 8,500 241,980 12,500 24,500 70,689 4,000 7,500 301,791 15,500 30,500 75,527 4,000 8,000 317,312 16,000 32,000
Page 38 of 145 5/31/2016 1 of 1
Schedule “B” - 2016 CAPITAL BUDGET
GENERAL GOVERNMENT Corporate Services New Projects Server Migration Parks and Recreation Software Asset Management customizations/document update Total PROTECTIVE SERVICES Building Pick up Truck/SUV (replacing 2007) Sub-total Fire New Projects Pagers New-Commercial bunker gear washer/dryer-Station 8
BUDGETED
Number
EXPENDITURE
5%
10%
16-01 16-02 16-03
7,500 15,000 10,000 32,500
500 1,000 500
1,000 1,500 1,000
16-04
35,000 35,000
2,000
3,500
16-05
15,000
1,000
1,500
16-06 16-07 16-08
30,000 35,000 45,000 125,000 160,000
1,500 2,000 2,500
3,000 3,500 4,500
15-15 15-20 15-21 14-21 15-17
5,500 50,000 50,000 20,000 10,000
500 2,500 2,500 1,000 500
1,000 5,000 5,000 2,000 1,000
Radio Communication (Fire and PW)
16-09
300,000
15,000
30,000
Street Lights - New LED Installation Bedford Patrol Yard Improvements Picadilly Patrol Yard Decommissioning Storrington Salt Storage & Site works Keeley Patrol yard - Garage Door replacements Keeley Patrol yard - Generator replacement Keeley Patrol yard - Front power gate Half ton - 4 X 4 - Replace 2010 F49 Half ton - 4 X 4 - Replace 2005 F35 3/4 ton 4 X 4 with Plow/Sander-replace 2010 F2 3/4 ton 4 X 4 with Plow/Sander- replace 2008 F41 Tanden Truck - replace 2000 F16 Water tank for dump truck Backhoe - replace 1993 BT91 (only 1 in 2015) Thompson Steamer - replace 1989 BT88 & ST88 Thompson Steamer - replace 1990 LT88 Keeley Garage - hoists (resubmitted) AVL system - New equipment
16-10 16-11 16-12 16-13 16-14 16-15 16-16 16-17 16-18 16-19 16-20 16-21 16-22 16-23 16-24 16-25 16-26 16-27
50,000 16,000 10,000 500,000 24,000 60,000 10,000 35,000 35,000 55,000 55,000 250,000 30,000 150,000 15,000 15,000 50,000 100,000
2,500 1,000 500 25,000 1,500 3,000 500 2,000 2,000 3,000 3,000 12,500 1,500 7,500 1,000 1,000 2,500 5,000
5,000 2,000 1,000 50,000 2,500 6,000 1,000 3,500 3,500 5,500 5,500 25,000 3,000 15,000 1,500 1,500 5,000 10,000
Replacement extrication equipment - Station 4 1/2 ton truck - Replace 2003-Unit 27 Sub-total Total TRANSPORTATION DEPARTMENT Carried Forward from 2015 ArcGIS desktop Reshingle Sand Dome/Doors - Hartington Reshingle Sand Dome/Doors - Bedford Office Renovations: Keeley Keeley- Paint Booth Conversion to service bay New Projects
Project
Linear Asset Construction-Villages/Local Roads/Arterial Roads Total ENVIRONMENTAL SERVICES Waste Diversion
- Baler Sub-total Sanitation-Disposal Replacement Bins Sub-total Total TOWNSHIP FACILITIES MANAGEMENT Carried Forward from 2013 Asbestos Assessment Building Condition Assessment Energy Audit Accessibility Standard Carried Forward from 2014 OPP Building -Garage Floor Drains New Hall-Perth Rd- Station 6 (Land/ Architect) Bradshaw- Station 1 repairs as per study Verona-Station 3 repairs as per study Carried Forward from 2015 Facilty Signage New Hall - Perth Road-Station 6 Windows/insulation - Station 5 New Projects Verona Medical - Heat pump replacement Paving - Station 7 Total
5,350,000 7,245,500
16-28
160,000 160,000
8,000
16,000
16-29
50,000 50,000 210,000
2,500
5,000
14-29 14-30 14-32
59,000 94,000 32,500 15,000
3,000 5,000 2,000 1,000
6,000 9,500 3,500 1,500
14-04 14-14 14-18 14-19
20,000 211,615 25,000 5,000
1,000 11,000 1,500 500
2,000 21,500 2,500 1,000
15-33
18,800
1,000
2,000
15-06
1,000,000
50,000
100,000
15-10
14,000
1,000
1,500
16-30 16-31
10,000 10,000 1,514,915
500 500
1,000 1,000
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Schedule “B” - 2016 CAPITAL BUDGET
RECREATION Carried Forward from 2013 Recreation buildings - re-keying Carried Forward from 2014 Point Park-Football Field Upgrades/Protection Carried Forward from 2015 Gilmour Point - Hydro installation Museum - Window Replacement New Projects
Project
BUDGETED
Number
EXPENDITURE
5%
10%
14-39
11,000
1,000
1,500
14-43
360,000
18,000
36,000
15-42 15-41
10,000 8,000
500 500
1,000 1,000
Playground Equipment- Bowes
16-32
36,000
2,000
4,000
Wilmer Ball Park - Metal Roof Replacement Gilmour Point - Site Access Road Gerald Ball Park - Horseshoe Pits Upgrade Battersea Ball Park - Resurface basketball court (nets & posts), upgrade washrooms and model train area fencing Inverary Ball Park - Washroom Upgrades
16-33 16-34 16-35
8,000 40,000 5,000
500 2,000 500
1,000 4,000 1,000
16-36
15,000
1,000
1,500
16-37
5,000
500
1,000
Storrington Centre - Roof top unit guards/sliding partion wall/new kitchen shuttle door/covered walkway
16-38
20,000
1,000
2,000
Fermoy Hall - Building upgrades, well, paint insulation, septic system
16-39
30,000
1,500
3,000
Glendower Hall - Front Step Replacement
16-40
40,000
2,000
4,000
16-41
8,500
500
1,000
16-42
19,000
1,000
2,000
16-43
7,000
500
1,000
16-44 16-45 16-46
15,000 10,000 60,000 707,500
1,000 500 3,000
1,500 1,000 6,000
Centennial Park - re-shingle washroom/canteen building, tennis court multi-use conversion Centennial Park - Upper Ball Diamond Repair Museum - AC unit, New electrical service and replace rear exit & furnace room doors McMullen Park - replace docks Sydenham Library - rear deck Boat Launch upgrades (Buck Lake & Knowlton) Total TOTALS
9,870,415
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SCHEDULE “B” (continued) - LINEAR ROAD CONSTRUCTION 2016 Project Number 16-R01 16-R02 16-R03 16-R04
ARTERIAL ROAD NAME
BUDGET
5%
10%
5%
10%
Desert Lake Road
500,000
25,000
50,000
25,000
50,000
Desert Lake Road Causeway Perth Road at Buck Lake Study Various Roads
100,000 25,000 50,000
5,000 1,250 2,500
10,000 2,500 5,000
5,000 1,500 2,500
10,000 2,500 5,000
8,750 7,500 37,500 6,341 2,500
17,500 15,000 75,000 12,683 5,000
9,000 7,500 37,500 6,500 2,500
17,500 15,000 75,000 13,000 5,000
40,000 35,000
80,000 70,000
40,000 35,000
80,000 70,000
12,000
24,000
12,000
24,000
5,000 6,750 35,000
10,000 13,500 70,000
5,000 7,000 35,000
10,000 13,500 70,000
10,000 5,000 8,750
20,000 10,000 17,500
10,000 5,000 9,000
20,000 10,000 17,500
675,000 BRIDGE NAME
16-R05 16-R06 16-R07 16-R08
Otter Lake Culvert Desert Lake Causeway Culverts Salmon Lake Culvert Westport Road Culverts Bridge Replacement Study/Design
175,000 150,000 750,000 126,826 50,000 1,251,826
VILLAGE
16-R09 16-R10
Bellrock Village Harrowsmith Intersection
800,000 700,000 1,500,000
LOCAL ROAD NAME
16-R11 16-R12 16-R13 16-R14 16-R15
Mount Chesney Road Peters Road Rideau Road Carrying Place Road Various Roads
240,000 0 100,000 135,000 700,000 1,175,000
LOCAL UPGRADE ROAD NAME
16-R16 16-R17 16-R18
Bradshaw Road Frontenac Road Steele Road
200,000 100,000 175,000 475,000
5,076,826
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STAFF REPORT CLERKS DEPARTMENT
PREPARED FOR COUNCIL:
October 27, 2016
AGENDA DATE:
November 1, 2016
SUBJECT: Support for a single Solar Project under the FIT5.0 program RECOMMENDATION: That Council support the construction and operation of a FIT 5.0 project to be located at PIN# 36243-0011, And That Council authorize the Mayor to sign a Municipal Support Resolution for each supported project upon receipt of the approved fee. BACKGROUND: As part of the Strategic Plan, Council is committed to addressing climate change by improving energy efficiency and supporting renewal energy production. The IESO is anticipated to release a RFP for what is referred to as FIT5.0 projects which are smaller scale solar power generation projects that produce less than 500 kW. These projects may be ground mounted or roof top based. Ground mount projects are generally under 5 acres. Council considered 28 similar projects last year and endorsed 27. Of the 27, 14 were awarded contracts by the IESO. Earlier this year Council agreed to re-endorse the 13 projects not awarded contracts should the proponents wish to reapply this round. Paperwork and fees have been submitted for signature for 7 so far. At the October 18 meeting Council approved a further 14 projects. Further to the delegations on October 11 and the decision of Oct 18 an additional project has been submitted for Council’s consideration. Unfortunately given the time frame, the applicant, who has previously appeared before Council is requesting consideration without going through the normal process of scheduling a delegation first. Attached is correspondence from Soventix Canada Inc. in partnership with Wintergreen Renewable Energy Co-operative, which outlines the proposed 250kW project. ATTACHMENTS: •
Letter and attachments from Soventix
Submitted/approved by: Wayne Orr
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Wayne Orr Chief Administrative Officer Township of South Frontenac 4432 George Street Box 100 Sydenham ON K0H 2T0 October 26, 2016 Re: Municipal Support Resolution for Small FIT Projects Dear Mr. Orr, Soventix Canada Inc., in partnership with Wintergreen Renewable Energy Co-operative, an affiliate of SolarShare, is seeking one additional Municipal Support Resolutions to support an application to the Independent Electricity System Operator’s 2016 Feed-in Tariff program. The FIT window is set to open on October 31st, 2016. The landowner approached us recently and we are very appreciative that Staff and Council are willing to accommodate this last-minute submission to the meeting on November 1st, 2016. The project is approximately 3 acres in size, will be located in the Township of South Frontenac, and will produce 250 kW of power. It is located north of White Lake Road, west of Buck Bay Rd and has the Property Identification Number of PIN: 36243-0011. The legal description is as follows: PT LT 10 CON 1 BEDFORD AS IN FR751053 ; SOUTH FRONTENAC Please find attached the following documentation for the project: • Completed Municipal Support Resolution and Municipal Confirmation Prescribed Forms • A preliminary site plan indicating the area of the project, setbacks and visual screen placement • Canada Land Inventory mapping highlighting the project areas as non-prime agricultural soil • Zoning map These projects will be applied for in the “Community Participation” category of the Feed-in-Tariff program. This will allow for over 50 residents of Frontenac County (all of whose support will be included as part of the project application) to benefit economically from these projects by way of investing in RRSP eligible solar bonds. In addition to the over 40 projects currently installed or under contract for construction in the Province, Soventix has successfully developed two 500 kW projects in Kingston under the same arrangement with Wintergreen. We are hopeful that South Frontenac will welcome the idea of hosting this project which will exhibit a wide array of community benefits. Please do not hesitate to contact me should you have any further questions. Best, Ahmad Antar Project Development Manager Soventix Canada Inc.
Page 43 of 145 Soventix Canada Inc. 119 Spadina Avenue, Suite 602, Toronto · ON M5V 2L1 · Canada T +416 868 1617 · info@soventix.ca · www.soventix.ca
Schedule A – Project SF4 – PIN: 36243-0011
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CLI Map – Project SF4 – PIN: 36243-0011 Soil: Class 7 Only
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Zoning Map – Project SF4 – PIN: 36243-0011
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Zoning Map – Project SF3 – PIN: 36278-0052 Zoning: Rural Zone
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Project SF4 – PIN: 36243-0011 - Site Plan
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STAFF REPORT CLERKS DEPARTMENT PREPARED FOR COUNCIL:
October 27, 2016
AGENDA DATE:
November 1, 2016
SUBJECT: Glendower Hall Front Entrance RECOMMENDATION: That Council release up to $5,000 for the design and engineering for a new front entrance for Glendower Hall BACKGROUND: The 2016 Capital Budget has $40,000 set aside and on hold for addressing the front stairs. The intent is to consider combining a new front staircase with an accessible ramp and replace the current wooden ramp with a basic fire exit. The front stairs of Glendower Hall are poured concrete and are deteriorating from the age and the use of winter salt. The Public Services Committee met on October 27 and recommended the release of up to $5,000 for staff to engage engineering services for the design of a combined entrance solution. The design would include a cost estimate for Council’s further consideration.
Submitted/approved by: Wayne Orr
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STAFF REPORT CLERKS DEPARTMENT
PREPARED FOR COUNCIL:
October 27, 2016
AGENDA DATE:
November 1, 2016
SUBJECT: In field Communications RECOMMENDATION: That Council receive the final report of Sonoptic Media and Communications regarding In-Field Communications – Gap Study & Option Analysis dated September 2, 2016; And That Council acknowledge that the existing analog communications systems do not meet current standards and that a transition to a fully digital system (either P25 or LTE) will be required at some point in the future; And That as a first step it is necessary to improve policy, standard operating procedures and incident tracking related to in-field communications, dispatch and repair/replace existing equipment. This work is essential to prepare the municipality to participate in potential granting and/or pilot project opportunities; And That, Council direct staff (as appointed by the CAO) to complete the following tasks and report back to Council by March 1, 2017:
- That a County Wide In-Field Communications Policy Committee be established consisting of two staff members from each Frontenac municipality and the assistance of an outside facilitator with the following priority tasks: a. Implement an in-field communications and dispatch incident tracking and reporting system that is geo-referenced. At a minimum, the tracking system will collect information regarding communications gaps, equipment failure/malfunction and dispatch issues; b. Develop and implement an in-field communications protocol, that gives consideration to the Lanark County model, that will ensure consistency across all municipalities; c. With the guidance of the GlenTel Radio Communication Study (Feb
- prepare an itemized priority list of necessary equipment requirements for the current in-field communications system including estimated cost and timelines for replacement;
- That the Frontenac Chief Administrative Officers meet with senior staff from the Eastern Ontario Regional Network to investigate the potential for Frontenac to be used as a pilot project for the implementation of a secure, dedicated Public Safety Broadband Network on the LTE spectrum fully digital system and/or advancing the advocacy effort the expansion of the PSBN across Eastern Ontario. BACKGROUND: The issue of in filed communications has been before Council and the County over the last several years.
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STAFF REPORT CLERKS DEPARTMENT On October 5, at a special joint meeting of the Frontenac Councils, Councillors and staff heard the presentation of the consultants hired to review the extent of the problem and their recommendations. As a first step in moving forward all municipalities are being asked to adopt the above resolution. ATTACHMENT: •
In Filed Communications Report
Submitted/approved by: Wayne Orr
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Frontenac In-Field Communications Gap Study & Option Analysis
Final Report
Prepared by Robert Leitch
SONOPTIC Media & Communications Corp
7 Stewart Street, Perth ON K7H 2M4
2016-09-02 In association with: Nelson Rogers, Community Ingenuity And David du Feu, GlobeConsult
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EXECUTIVE SUMMARY This ‘In-Field Communication Gap Study and Option Analysis Report’ was facilitated by the County of Frontenac on behalf of the townships of North Frontenac, Central Frontenac, South Frontenac and Frontenac Islands. The goal of this report was an examination of the user experience with emergency and infield communications. Input and opinions were sought from front-line stakeholders and allied emergency personnel regarding the problems, issues and risks facing first responders in the performance of their duties. Throughout this study, every effort was made to get to the root of the relevant issues. Requests for interviews with key informants were met with enthusiasm, cooperation, and openness. There was a high degree of interest in the topic of infield communication and a desire to see improvements in this area. Leading practices, studies and interviews with key informants from similar jurisdictions were considered as comparators to ascertain practical solutions, balanced with fiscal realities that would help articulate a clear path forward. The report provides guidelines, options and recommendations for incremental system upgrades that would be building blocks toward an effective comprehensive communication system, while at the same time assessing and managing risk. The ability of emergency responders to effectively communicate is paramount to their safety and security, as well as that of the county and its citizens. The communications challenges outlined in this report have an impact on emergency management, mutual aid effectiveness, personnel and public safety, and the ability of first responders to deal with other issues that arise. While Frontenac first responders are providing good service, they often find themselves having to compensate for communications inadequacies that may contribute to increased risk. While some inadequacies related to protocols, policies, procedures and training as well as issues with Kingston dispatch should be relatively easy and inexpensive to resolve, other issues related to communications infrastructure to improve signal coverage and communication equipment will be more challenging and expensive to address. Several communications system options (i.e. migrate to a Simulcast analogue system as an interim solution, migrate to a P25 digital system or wait for LTE technology to evolve), estimated relative magnitude of costs and potential opportunities for partnerships and funding are presented for consideration. Note that this Gap Study and Option Analysis Report is Part 1 of multi-phase project to upgrade In-Field Communications capability. Part 2 will address Procurement and Project Management. Sonoptic Media & Communications
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TABLE OF CONTENTS EXECUTIVE SUMMARY …………………………………………………………………………………… 2 TABLE OF CONTENTS …………………………………………………………………………………….. 3 1 INTRODUCTION & METHODOLOGY …………………………………………………………… 4 1.1 Introduction …………………………………………………………………………………………. 4 1.2 Methodology ……………………………………………………………………………………….. 4 1.2.1 Consultation ………………………………………………………………………………….. 5 1.2.2 Background Research & Review of Relevant Reports ………………………….. 6 2 FINDINGS …………………………………………………………………………………………………. 7 2.1 Interview & Survey Themes, Issues & The User Experience ……………………….. 7 2.1.1 Problem Identification……………………………………………………………………… 7 2.1.2 Risk Identification …………………………………………………………………………… 9 3 OPTIONS ANALYSIS ……………………………………………………………………………….. 10 3.1 General …………………………………………………………………………………………….. 10 3.2 Current & Emerging Technologies ………………………………………………………… 10 3.3 Relative Magnitude Of Costs Between Options ……………………………………….. 11 4 RECOMMENDATIONS & PRIORITIES FOR ACTION …………………………………… 15 4.1 General …………………………………………………………………………………………….. 15 4.2 Critical-Urgent Prioritization Chart …………………………………………………………. 15 4.3 Protocols, Policies & Training ……………………………………………………………….. 15 4.4 Fiscal Planning & Messaging ……………………………………………………………….. 16 4.5 Communications Infrastructure & Equipment ………………………………………….. 17 5 NEXT STEPS …………………………………………………………………………………………… 18 APPENDIX A: RELEVANT EXPERIENCE ……………………………………………………….. A1 APPENDIX B: IN-FIELD COMMUNICATIONS INTERVIEW GUIDE/SURVEY ……….. B1 APPENDIX C: BACKGROUND RESEARCH ……………………………………………………. C1 APPENDIX D: LIST OF INTERVIEWS……………………………………………………………… D1 APPENDIX E: RADIO TECHNOLOGY OPTIONS ……………………………………………… E1 APPENDIX F: PROJECT FLOWCHARTS ………………………………………………………….F1
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1 INTRODUCTION & METHODOLOGY 1.1
Introduction
Since 2013, the County of Frontenac and member townships have received a number of technical assessments of their radio communication systems. While it is apparent that there are issues with the current systems and challenges associated with new technologies available, a clear path forward has not yet emerged. This report features an examination of the user experience with emergency and in-field communications, opinions on the challenges, problems and issues, an investigation of relevant information from communication system users in comparable jurisdictions, and an assessment of the potential impact of the communication infrastructure development being undertaken by the Eastern Ontario Regional Network (EORN). The purpose of this report is to assist with decision-making around long-range goals for in-field communication for Frontenac and to provide some guidelines for incremental system upgrades that will be building blocks toward an effective comprehensive communication system. Robert Leitch, M.Ed. provided management and coordination, Nelson Rogers, Ed.D directed research and business analysis and David du Feu, B.Com guided technical analysis for this report. Collectively, they analyzed the concepts and issues related to the provision and operability of in-field emergency communication systems for the County of Frontenac and its municipalities. See Appendix A: Relevant Experience. While beyond the scope of Part 1 of this initiative, the consultant team identified prospective funding and partner opportunities that could benefit Part 2: Procurement and Project Management.
1.2
Methodology
An initial meeting with County and Township CAOs helped to establish the framework, objectives and timelines for the study. Lists of individuals to be interviewed were provided and guidelines discussed. The major issues highlighted by the CAOs included: authenticating the significant issues regarding in-field communications, listening to key stakeholder input, identifying practical solutions that acknowledge fiscal realities, and articulating a clear path forward. A gap analysis procedure was conducted to determine needs and identify problems before developing an action plan. This helped identify specific problems to address, understand the situation causing the problems, and ensure that the problems being addressed were the right ones. This process was especially useful in the problem identification stage, and as a way to measure ongoing progress toward a goal. Sonoptic Media & Communications
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An interview/survey guide was developed to facilitate the process of gathering information regarding communication gaps, risks, and issues. More than 40 in-person interviews were conducted by the consultants over a five-week period. See Appendix B: In-Field Communications Interview Guide/Survey. Personnel contacted during this study were very eager to collaborate and there was full participation by those invited to be interviewed. Some staff not on the initial list volunteered to be interviewed as well. Everyone recounted their opinions without reservation. This exceptional level of cooperation is an indication of widespread interest in the topic of in-field communication and a desire to see improvements in this area. Support staff provided outstanding assistance with arranging interviews, scheduling, locations, etc. Several of the interviewees rearranged their schedules or came into the office on their day off in order to participate. Participants were given the option of responding to the survey or participating in an interview anonymously. No one who was contacted declined to participate and no one requested anonymity. The most informative interviews have been transcribed, and some excerpts have been included in this report. Participants were encouraged to diverge from the specific survey questions if necessary to provide context and other relevant information. An electronic version of the survey was also made available for those whose schedules did not permit an in-person interview. External consultations were also held with representatives of the Eastern Ontario Regional Network (EORN), and the Ontario Provincial Police (OPP) Communication Centre in Smiths Falls, as well as fire and emergency personnel in adjacent jurisdictions. 1.2.1 Consultation The goal of the consultation was to determine the nature of the end-user experience with in-field emergency communication – both the current state (what’s working/ what isn’t) and the user’s opinions on the ideal state (what’s needed in order to be adequately prepared for anticipated emergencies and to protect the safety of first responder personnel). The information was gathered through semi-structured interviews and/or open-ended survey tools:
Interviews and/or surveys were conducted with staff of the County of Frontenac and the four member municipalities. Efforts were made to include at least one person in management and one not in management from each department: fire services, public works, and emergency management (if separate from fire services), as well as the Chief Administrative Officers (CAOs) Interviews and/or surveys were also conducted with paramedics and representatives of relevant allied emergency responders
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Discussions were held with representatives of the Eastern Ontario Regional Network (EORN) regarding communication capabilities being enhanced through this initiative and the potential impacts on public safety communication. A “network sampling” approach was utilized – i.e. participants in surveys and interviews were asked to recommend additional relevant participants who are particularly knowledgeable in this field.
1.2.2 Background Research & Review of Relevant Reports The following reports and presentations were reviewed for context and relevance. See Appendix C: Background Research for a brief commentary:
GlenTel Radio Communications Study (Feb 2014) GlobeConsult GlenTel Radio Communications Study Assessment (Oct 2014) County of Frontenac Emergency Response Plan (Dec 2013) National Emergency Response System - Public Safety Canada (Dec 2015) Emergency Management Ontario (June 2016) Eastern Ontario Regional Network re: emerging communication technologies Research on rural emergency communication - British Columbia and Australia Project 25 (also known as APCO-25 and/or P25) Phase 2. For more information on the P25 standard and its implications see: https://en.wikipedia.org/wiki/Project_25 Tait Communication, one of many manufacturers and suppliers of P25 compliant equipment, provides widely-relevant information about P25 for public safety – see: http://www.taitradio.com/products/p25-radio/public-safety Long Term Evolution (LTE), also known as Fourth Generation or 4G will be capable of meeting public safety communication requirements - see Don Tuite’s article in Electronic Design magazine: http://electronicdesign.com/analog/canpublic-safety-radio-s-p25-survive-lte. The Ultimate Two-Way Radio Selection Guide by Turris Communications http://info.cwcom.com/ultimate-two-way-radio-selection-guide Kingston Interoperable Safety and Security (KISS) project report Canada Safety and Security Program (CSSP), Defence Research and Development Canada (DRDC) Narrowband Analog Simulcast Workshop, APCO/Philadelphia, August 9, 2011 The Communications Committee, an ad hoc working group of Frontenac fire chiefs and public works managers that had been formed to advise the municipalities on radio communication issues provided two reports published in 2013 and 2014 included detail about radio communication functionality and another dated January 2015 contained the outline of a project concept that was similar to the RFP which resulted in this current study.
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2 FINDINGS 2.1
Interview & Survey Themes, Issues & The User Experience
2.1.1 Problem Identification The initial target of 32 interviews was exceeded by more than 30%. In total, 44 interviews were conducted with County of Frontenac and Township personnel (i.e. fire chiefs, public works managers, emergency coordinators, and CAO’s) as well as paramedics, OPP, and relevant allied responders. Gaps, challenges, problems and issues were identified from the end-users experience including: operational problems when using in-field communications systems - both the current state and the user’s opinions on the ideal state as well as gaps in protocols, policies and training. See Appendix D: List of Interviews. The challenges, problems and issues frequently identified were:
Coverage, signal strength and dead zones within the County of Frontenac were the primary complaint from interviewees; especially as it relates to paging and dispatch. This was due to a range issues related to the number, type, location and maintenance of towers and repeaters.
Reliable Communications was often cited as a problem especially as it relates to onsite mobile communications units, outdated or non-functional equipment, and lack of standardization and interoperability of equipment among Frontenac first responders and external mutual aid responders.
Congestion at the Kingston Dispatch - Many interviewees indicated that policy dictates that everything must go through Kingston dispatch. However, because of the volume of calls and overall communications traffic, Kingston dispatch often becomes congested resulting in Frontenac personnel being placed on standby while another occurrence or issue are dealt with first. One Frontenac emergency responder stated: When we go through the Kingston dispatch to pass a message to another agency, they have to communicate with allied agency dispatch. This process takes time, which sometimes we don’t have! All communications between units currently goes through Kingston dispatch, which can be quite slow.
Interoperability with Allied Agencies - Some interviewees thought it would be helpful if they had the ability to contact allied agencies directly rather than relying
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on dispatch. Other comments indicated communications to other services are currently handled from dispatch to dispatch, which can be somewhat inefficient. The feeling was, the more interoperability with other departments the better. Cross communications on the way to a scene is handled by dispatch. Some respondents felt that cutting out the “middleman” (i.e. dispatch) is a good thing especially when a quick decision is required on the scene. An example of the type of situation where the capacity for on-site communication could be helpful is when emergency responders have to call public works regarding road repair issues related to an incident. Some stated that there are circumstances where direct communications with other allied agency personnel is required. In some situations it can be difficult to contact police during an emergency and this could involve some risk for other responders arriving at a dangerous scene.
Backup or Redundant Communications Systems - Some of the paramedics thought that redundant systems such as satellite phones would be helpful especially during an emergency where no radio or cell service was available. Lennox and Addington County use a Rhino system. Central Ambulance Communications Centres (CACC) use an outdated system called ARIS II (Ambulance Response Information System) for information gathering and dispatching vehicles while Toronto EMS uses MPDS (Multiple Priority Dispatch System). There are a couple of dead spots with our radio service in parks and conservation areas. The only other option is using cell service where that signal level sometimes is lacking.
Protocols, Policies and Training - The communication policies that emergency personnel follow during an incident need clarification. Some interviewees felt that there are many times that dispatch does not need to hear a conversation with another allied agency on the scene. There was lack of clarity about whether specific rules are in place to clearly distinguish what types of communication needs to go through central dispatch and what should be only local or tactical communication.
Among the issues highlighted by the Communication Committee were the diversity of the types and ages of communication equipment across the county, the lack of county-wide policies or standards for communication and related infrastructure, and the perception that local communication issues were treated as low priorities within the county and the broader region. It was admitted that some of the issues related to legacy policies and practices that pre-dated municipal amalgamation, as well as changes in emergency communication standards (provincial and national) that are outside municipal control but have significant local impacts. Sonoptic Media & Communications
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The Communications Committee reports and several of the interviewees indicated that Frontenac municipalities are increasingly falling behind the City of Kingston and adjacent counties who have updated their communication systems, resulting in interoperability issues across boundaries. 2.1.2 Risk Identification In order to assess risk, interviewees were asked - What’s going wrong? What are the consequences if not addressed- How bad is it? How often does it happen? And, with an emphasis on the end-user experience determine - What’s working well? What could work better? The Communication Committee reports and several of the interviewees indicated the risks associated with gaps in coverage and unreliable communication equipment to public safety and first responders. These key issues and the lack of interoperability within and across county boundaries were also identified and analysed in some detail in the GlenTel and GlobeConsult reports in 2014. Interviewees cited poor signal strength or no signal, coupled with the reliability and capacity of existing communications equipment, often results in an inability to connect to dispatch and/or communicate effectively with other responders at the scene. Many interviewees described informal and/or spur-of-the-moment communication improvisations to compensate for inadequate equipment or signal loss. These included personal cell phone usage, informal message relay practices, and other signalling systems. The ingenuity of the volunteer fire fighters and others, and the dedication to making things work under difficult conditions are admirable. However, these informal systems may be camouflaging the seriousness of in-field communication shortcomings so that the seriousness of risks to personnel and citizens are not widely acknowledged. In summary, the ability of emergency responders to effectively communicate is paramount to their safety and security, as well as that of Frontenac citizens. The communications challenges outlined above have an impact on emergency management, mutual aid effectiveness, personnel and public safety, and the ability of first responders to deal with other issues that arise.
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3 OPTIONS ANALYSIS 3.1
General
A range of possible options were explored for each issue arising from the problems identified.
3.2
Current & Emerging Technologies
Two-way radio communication technologies, especially for emergency services, have been moving away from analogue and toward digital since the 1990s. However, some jurisdictions have extended the life of their analogue technologies through the adoption of simulcast systems as an interim measure that is more affordable. While several digital communication protocols have been developed for various purposes, in the USA and Canada the set of standards known as Project 25 (also known as APCO25 and/or P25) have been widely adopted. Communication equipment that meets the P25 standards generally uses simulcast technology, where communication is simultaneously broadcast from multiple points in a network, usually resulting in fewer dead zones or gaps in coverage. Furthermore, since P25 is a non-proprietary set of standards, equipment that meets these standards are designed to be interoperable regardless of type (hand-held, mobile, fixed base, etc.) or manufacturer. It should be noted that while interoperability is the goal and expectation of P25, there can be technical issues with some applications and some types of equipment that still may experience challenges with full interoperability. Since the P25 standards were adopted and promoted by the Association of Public Safety Communications Officials (APCO) International in the late 1980s, many public safety agencies and organizations in the USA and Canada have moved their operations to P25 equipment, and widespread adoption is now nearing the trailing edge of what is commonly known as P25 Phase 2. For more information on the P25 standard and its implications see: https://en.wikipedia.org/wiki/Project_25. Although Tait Communication is only one of many manufacturers and suppliers of P25 compliant equipment, their website provides widely-relevant information about P25 for public safety – see: http://www.taitradio.com/products/p25-radio/public-safety Since the initial development of P25 standards about 30 years ago, and the more recent updating with P25 Phase 2, there have been a number of significant developments in spectrum allocation, as well as trends toward increasing capabilities and reducing costs in communication equipment, particularly with cell phones. While earlier cell phone technologies had issues with reliability and security that made them generally unsuitable for public safety use, it is now apparent that the technologies known as LTE (Long Term Sonoptic Media & Communications
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Evolution, also known as Fourth Generation or 4G) will be capable of meeting public safety communication requirements. Although there is some debate about when LTE for public safety will be widely adopted (various estimates are 1 – 2 years, 3 – 5 years, 5 – 10 years), there is every indication that LTE will overtake P25 in the near future. Many manufacturers are making their LTE public safety equipment backward compatible with P25, but there may be some interoperability issues with some applications. For more information about the evolution from P25 to LTE for public safety, see Don Tuite’s article in Electronic Design magazine (though a couple of years old, it is still highly relevant and explained in layperson’s terms): http://electronicdesign.com/analog/can-public-safety-radio-s-p25-survive-lte. See Appendix E: Radio Technology Options
3.3
Relative Magnitude Of Costs Between Options
While equipment costs of LTE and P25 systems are generally in a similar ballpark, additional functionality available with LTE makes direct cost-comparison challenging. The cost of construction and maintenance of towers dedicated to LTE for public safety is generally prohibitive for most organizations, but since this technology is parallel to what all the major cell phone systems are migrating toward, there are opportunities for significant cost savings through tower-sharing arrangements and public-private partnerships. While significant advancements have been made in recent years in broadband access, cell signal coverage, and related issues, there are still some challenges to overcome. Some recent reports put cell coverage in rural Ontario at 85%, although there are areas with sparse populations in complex geographies where the gaps in coverage are more significant; for example Lanark Highlands, North Frontenac and Addington Highlands. Following a meeting on July 13/16 with Eastern Ontario Regional Network (EORN) representatives, the consultants received this statement: EORN is currently pursuing potential funding to improve the coverage and capacity of mobility broadband in the region. After extensive analysis there are considerable gaps in Eastern Ontario which impact residents, businesses and visitors. The need to improve the cellular mobility networks will aid in growth and development of the region and will foster innovative and creative ways in how both business and recreation is conducted. Not only is the goal to fix the coverage and capacity issues for commercial users, EORN is also investigating the development of a public safety broadband network which will utilize the spectrum allocated by the federal government for use by the emergency personnel in fire, police and paramedic services. Building the infrastructure to enable a PSBN in conjunction with a commercial network will not only reduce costs but will also enable possible pilots to be completed in Eastern Ontario related to emergency services.
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If the next phase of the EORN project proceeds as hoped, LTE cell coverage in rural eastern Ontario could be close to 95% by 2018 or 2019. This may open opportunities for significant cost savings in the migration of public safety communication to LTE if done in parallel with the EORN project. Communication equipment upgrades in the near future will need to be done with consideration of the availability of LTE within the next three years or so. In a comparable jurisdiction, southern Vancouver Island, the public safety agencies are currently replacing outdated and not maintainable communication systems with P25compliant equipment, and intend to continue with this strategy until at least 2018, when LTE technology may be ready for implementation. For more information on this project – the Capital Region Emergency Service Telecommunications, and the HRO system - see: http://crest.ca/hro-system/ . Another approach, as adopted by Lanark County, is to extend the life and usability of analogue technologies by using simulcast systems, in parallel with some low-cost systems suitable only for local or tactical communication. These systems will probably need to be replaced very quickly as soon as LTE is widely available. In Frontenac, the following three options, with significant differences in technology solutions, estimated relative magnitude of costs and performance, are offered for consideration: Migration to a Simulcast System like Lanark In Lanark County, the previous conventional analogue system had mobiles, handsets and base stations similar to what is currently in use in Frontenac. Lanark had 11 towers with the old conventional system. They opted to keep their existing analogue equipment and update their system to a process called simulcast (Simultaneous Broadcast). With this system they were able to achieve improved coverage and sound quality while reducing the towers required to eight. The installation and verification period, from contract signing to in-service acceptance testing took about eight months. The tower, dispatch and additional receiver equipment for the eight sites were provided under a lease agreement, which included monthly costs of around $40,000 for equipment rental and $30,000 for maintenance. The initial lease agreement was for five years at a total cost of over $4.2 million. The total non-rented equipment, equipment upgrades, system testing and spares cost nearly $1 million. For comparison purposes, the population of Lanark County (including Smiths Falls) is about three times that of Frontenac County. To extrapolate a possible cost for Frontenac to upgrade to simulcast, it was assumed that a network about half the size of Lanark’s would be required (due to geography rather than population). The lease arrangement may be able to be amortised over three years. New technology (LTE) may be available then, and additional funding opportunities might arise to facilitate migration to updated Sonoptic Media & Communications
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technology. Using this rationale to come up with an order of magnitude, it would cost Frontenac about $1.2 million for equipment rental and maintenance for three years, and about $450,000 to $500,000 for the non-rented equipment, equipment upgrades, system testing and spares. Note that this scenario includes the assumption that some existing equipment can be incorporated into the new system, that the essential current equipment will continue to be functional throughout the three-year upgrade process, and that the base station infrastructure shortcomings identified in the Glen-Tel report will also be addressed (and most of these costs are not included in the estimates above). The risks inherent in this approach include equipment failure or obsolescence before LTE becomes available and no clear migration pathway to LTE once it is available. Migration to P25 technology like Vancouver Island HRO Project In 2014, the city of Victoria British Columbia and region began a five-year project to upgrade emergency communications to P25-compliant systems. The Capital Region Emergency Service Telecommunications Inc. (Crest), based in Victoria, provides emergency radio communications for 50 emergency response agencies in B.C.’s Capital Region. This includes fire departments, police departments, ambulance services, conservation officers, by law enforcement officers, Victoria Airport Security, and others. The Victoria Capital Regional District is a large, diverse and complex area, with over 370,000 residents in 13 municipalities. Crest’s emergency radio communications system called “HRO” manages over 7.5 million calls per year and currently has 2,500 users/radios in the field, 1,500 square kilometers of system coverage and 30 transmission/repeater towers. In 2014, CREST stakeholders approved a $25 million investment in a five-year plan involving the installation of the new transmitters and receivers, the conversion of existing radio to P25 compatible and the purchase of new radios. Infrastructure costs accounted for approximately $13 million. See http://crest.ca/hro-system/. Cost comparisons, between Victoria’s HRO system and what Frontenac County may need, are challenging due to the very different population and coverage areas, and the very broad range of collaborating agencies under the HRO umbrella. Frontenac County has about 7% of the population of the BC Capital Region, but covers more than double the land area. Considering that a large portion of the cost of the HRO implementation is due to the large number of users, it is possible that Frontenac County could implement a similar system for something in the range of one-quarter to one-third of the HRO project costs – about $6 million to $8 million over five years. This type of implementation could be made much Sonoptic Media & Communications
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more affordable if a larger collaboration could be facilitated – either including the City of Kingston, or neighbouring rural municipalities, or a broader range of agencies, or support from provincial or federal funding sources, and most likely some combination of these factors. The major challenges with this approach include the unknown cost magnitude due the need for tower upgrades or construction to achieve coverage in challenging geographic conditions, and the unknown feasibility of redeployment of current equipment for tactical communication as P25 for emergency is implemented, as well as the unknown opportunities for partnerships or funding sources. On the positive side, P25 systems are already in use in the area so there are increased opportunities for interoperability, and predictions are that most LTE equipment will be backwards compatible with P25 so that future technology upgrades will be simplified. Wait for LTE (Long Term Evolution) While it appears certain that public safety communication will eventually migrate to LTE technologies, the timeframe for widespread availability in rural eastern Ontario is unclear at this point. EORN and other organizations are working toward a goal of 95% coverage by 2018 or 2019, although funding to support this implementation has not yet been secured. There are considerable risks associated with the “Wait for LTE” option, including the risks to the safety of the public and to emergency personnel of the current patchwork of communication systems with well-documented issues with reliability, coverage, interoperability, obsolescence, etc. The seriousness of the current situation is being camouflaged by the extraordinary efforts of employees and volunteers who are improvising on-the-spot solutions to significant communication problems. While the dedication of these individuals is laudable, this approach should not be considered a viable solution on an ongoing basis.
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4 RECOMMENDATIONS & PRIORITIES FOR ACTION 4.1
General
In complex situations where a number of factors must be taken into consideration in order to achieve the desired results, it is often useful to use a prioritization tool. One wellestablished and highly regarded approach is the Critical-Urgent Prioritization Matrix, also known as the “Eisenhower Matrix”. For more information on this approach, see: http://www.eisenhower.me/eisenhowermatrix/ or http://www.businessinsider.com/dwight-eisenhower-nailed-a-major-insightabout-productivity-2014-4.
4.2
Critical-Urgent Prioritization Chart
Critical = this is very important. Urgent = this must be done right away Urgent Critical
Less Critical
4.3
Less Urgent
Do this asap.
Plan and schedule.
But ask – Why were important things neglected until they became urgent?
This is where the majority of attention should be paid. Prepare for important issues before they become urgent.
Delegate or delay.
Defer or drop.
But ask – Why are unimportant things considered urgent?
Note that some issues in this category may be “nice to do someday” and may be reconsidered later.
Protocols, Policies & Training
Critical and Urgent:
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a) Establish a small committee of first responders to review and clarify communication
protocols to meet provincial and national standards, especially standardized language/terminology, and criteria for communication through dispatch (emergency) or local (tactical) communication. Closely related to this is training to ensure the protocols are understood, supported and implemented. Note that Lanark County has a good model which could easily be adapted for Frontenac. The Lanark County approach includes: a review of communication policies and procedures to ensure compliance with Emergency Measures Ontario and other relevant authorities, the development of a user-friendly handbook on communication policies and procedures, and the designation of trainers who provide training to all fire and emergency personnel throughout the county. b) Appoint a first responder liaison to represent Frontenac’s interests regarding the level
of service contract with Kingston Dispatch. Ensure all key personnel (at least fire chiefs and deputy chiefs, perhaps others) understand the level of service specifications in the contract with Dispatch. Implement a process to document and submit any incidents of failure to deliver service according to specifications and document/report the resulting response from Dispatch. Create a collaborative “front of mind” relationship with City of Kingston paging/dispatch to improve coordination, response and interoperability.
4.4
Fiscal Planning & Messaging
Critical and urgent Establish a working group to develop a consistent message that clearly articulates the issues and solutions as well as the benefits of a comprehensive county-wide infield communications plan
Once a path forward has been determined, establish a working group to prepare a financial plan to address the in-field communications cost for the Frontenac over the next 3 to 5 years
Critical and less urgent Establish a small committee to research potential external sources of funding such as Canadian Safety and Security Program (CSSP) and Eastern Ontario Development Program (EODP) Collaborative Fund, identify local matching funds, prioritize best prospects and prepare applications for funding Promote Frontenac as a potential partner in EORN’s future plans and create a pilot project that demonstrates the importance and viability of LTE for public safety communication in areas of sparse population and difficult geography.
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4.5
Communications Infrastructure & Equipment
Critical and urgent a) Implement processes to deal with issues identified in GlenTel report re: base stations, physical infrastructure, backup power, etc. Note: Some of this work is related to larger issues of upgrading and/or rationalizing township infrastructure – issues far beyond the scope of this study, but which need to be addressed. Critical and less urgent b) Work to reduce dead zone coverage gaps by working with EORN and public/private sector partners to upgrade towers and/or repeaters. c) Develop a plan to standardize communication equipment and interoperability across townships and departments, and implement an ongoing program of upgrading/evergreening. In this category, options include (from simplest to most complex):
Migration to simulcast system like Lanark County i. High Risk - current equipment is prone to failure and/or obsolescence ii. Lowest cost, but trailing edge technology iii. May not be easily migrated to LTE - likely to become suddenly obsolete when LTE is in place, probably in 2018 or 2019
Migration to P25 technology like Vancouver Island HRO project i. Higher cost but improved quality of service ii. More easily migrated to LTE (predictions are that most LTE equipment will be backwards compatible with P25) iii. Implementation can be phased in, migration to LTE can be phased in when it becomes available
Wait for LTE and collaborate with EORN, then do major replacement of systems and equipment. i. High Risk - current equipment is prone to failure and/or obsolescence before LTE will be available ii. A quick and comprehensive system replacement to LTE technology may be suddenly required and is likely to be unaffordable by the townships unless significant provincial and/or federal funding is available - which is not known at this time
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5 NEXT STEPS The good work, professionalism and resolve of first responders within the County of Frontenac deserves acknowledgement, and their contributions to this study are greatly appreciated. However, the willingness and ability of many first responders and municipal employees to go “above and beyond” to solve urgent problems should not be considered an adequate solution to significant communication issues. The townships of Frontenac are currently in a serious situation with regards to in-field communication technologies – in policies, training, equipment, and supporting infrastructure. Some of these issues can be addressed relatively quickly and easily – particularly in the area of protocols, policies, and training. However, a major upgrade of communication systems will require collaboration among all parties involved, and commitment to a long-range strategy. The most feasible pathways have been briefly overviewed in this report and an investigation of the implications and relative merits of the options needs to be undertaken in the near future. See Appendix F: Project Flowcharts In the absence of a county-wide incident reporting protocol and/or procedure to track dispatch and on-site emergency communications issues, actual situations that have arisen in the past were not documented. However, during the interview process, many first responders and other employees relayed stories about how they improvised to compensate for inadequate equipment or signal loss: using personal cell phones, going to the nearest height of land to get a connection, sending someone to relay a message, and carrying fire service radios in ambulances to accommodate interoperability and allow paramedics to communicate with their fire service and public works associates at a common incident. The impact and risks associated with the communications challenges and current ‘workarounds’ to accommodate inefficiencies identified in this report make it imperative that action be taken to mitigate potential liability and enhance the safety and security of Frontenac’s first responders, citizens and visitors. Taking no action should not be considered a viable option. It is strongly recommended that a county-wide incident-reporting protocol and/or procedure be implemented to track dispatch and on-site emergency communications issues. This will help to clarify the most frequent and pressing matters and to set priorities for the future. The Elliott Lake Inquiry of 2014 revealed the seriousness of these matters and the importance of communications (See: http://www.attorneygeneral.jus.gov.on.ca/inquiries/elliotlake/report/index.html and in particular Part 2: The Emergency Response and Inquiry Process http://www.attorneygeneral.jus.gov.on.ca/inquiries/elliotlake/report/Vol2_E.html ). The inquiry report states: Sonoptic Media & Communications
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From a communications perspective, the Elliot Lake deployment fell far short of the ideal. The responding organizations all operated on different radio frequencies. Communications with victims’ families was irregular and at times insensitively done. Lack of a well-structured communications strategy led to a real apprehension of civil unrest in Elliot Lake. The following chart summarizes an Implementation Plan for improvements to county-wide communication policies, equipment, and infrastructure:
Note 1: Simulcast Costs (order of magnitude estimate): $1 million to $2 million over two or three years, not including contingency funds for repair and replacement of other communicationrelated equipment. Very little of this investment is likely to facilitate migration to LTE. Note 2: P25 Costs (order of magnitude estimate): $6 million to $8 million over five years, which should include upgrades to much of the communication-related equipment and infrastructure. P25 systems are likely to be upgradeable to LTE with a multi-year phase-in strategy. Note 3: LTE costs are difficult to estimate since the capability is unlikely to be available before 2018 or 2019, but costs are unlikely to be less than P25. However, there are significant opportunities for cost-sharing of infrastructure upgrades, and there are likely to be funding programs to support this.
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Appendix A: Relevant Experience Robert Leitch: Facilitated and co-managed the “Big Data for Small Places” project to build capacity among rural municipalities and community organizations in the use of leading-edge data analytics in support of evidence based decision making and a better understanding of needs and services. Facilitated the Perth and Smiths Falls District Hospital strategic plan review, coordinated a Healthcare Symposium and managed consultations and the development of a community outreach plan to better understanding of the challenges facing health care in the region. Coordinated and facilitated an Algonquin College -Training Needs Analysis Study including community consultations to identify training required to maintain existing jobs and support the growth of new employment Senior Project Manager, Financial Literacy Program, Financial Consumer Agency of Canada Nelson Rogers: Partnership-building and project management: “Big Data for Small Places” data analytics capacity-building for rural municipalities and community-based organizations Strategic planning for a rural campus of Durham College Facilitation of applied research with SMEs at St. Lawrence College Rural labour market study and training needs analysis for Algonquin College Perth Campus and Valley Heartland Community Futures Development Corporation Manager, Applied Research and Innovation, Algonquin College, including research projects on telecommunication technologies and community-based Wi-Fi networks David du Feu: Conducted a review of the current community, health and social service agencies in Ottawa and existing ‘211’ organisations - a needs and technology assessment and gap analysis of service information availability Performed a situation and gap analysis with respect to the current and future network infrastructure in the City of Guelph, and around Wellington County Provided analysis of improved documentation systems for the long-term preservation of patient records for the First Nations Inuit Health Branch Created survey instruments and conducted focus groups with 15 client departments at Public Works and Government Services Canada (PWGSC) - for user guides and manuals for marketing assessment interviews Developed a structured methodology in preparing Statements of Requirements to measure and define performance and quality assurance requirements and provide feedback on the operation of the Lanark County 911 Public Safety Answering Point; Reviewed requirements for the County of Lanark to assess the upgrading of the fire dispatch in-field wireless radio facility and provided recommendations to improve the process.
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Appendix B: In-Field Communications Interview Guide/Survey
County of Frontenac In-the-Field Communications Gap Study & Options Analysis Project Survey & Interview Questionnaire for Township Staff 1.0
IDENTIFICATION & GENERAL INFORMATION
1.1
IDENTIFICATION
Name
Municipality or Organization
Department or Section
Years of Service
Position
Please indicate the primary service that your municipality, organization, or department provides, as well as other significant services (Exps. include: fire, paramedics, police, administration, emergency response, public works, or other)
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1.2
GENERAL INFORMATION This study features an examination of the user experience with emergency and in-the-field communications, and user opinions with the gaps which require urgent attention, along with investigation of relevant information from communication system users in comparable jurisdictions, and an assessment of the potential impact of the communication infrastructure development being undertaken by the Eastern Ontario Regional Network and some commercial system providers. The purpose of this study is to assist with decision-making around long-range goals for in-the-field communication for member municipalities of Frontenac County, and to provide some guidelines for incremental system upgrades that will be building blocks toward an effective comprehensive communication system. This survey is intended for the management and staff of fire services, public works, emergency measures, and the administration of member municipalities of Frontenac County – and related departments and organizations. General themes, key issues and system gaps identified through surveys and interviews will be aggregated and then summarized in a written report to the Frontenac County and its member municipalities.
1.2
IDENTIFICATION CONFIDENTIALITY If requested, reasonable efforts will be made to protect anonymity in any reporting of the data by the use of pseudonyms and the modification of potentially identifying details, but due to the small sample size and the unique characteristics of some projects, anonymity cannot be completely guaranteed. Please indicate whether you prefer to have your identity protected: Yes
No
Please indicate whether you agree to the recording of your interview. Recordings and related transcripts will be destroyed within six months of the completion of this study. Quotations from the interview will not be attributed to you in the written report without your specific consent. I agree to the recording of the interview: Yes
2.0
No
Service Delivery & Operation
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2.1
Service Delivery a) Please indicate what equipment your organization/department uses for in-thefield communication:
Mobile radios
Cell phones
Pagers
AVL (Automatic Vehicle Location)
GPS
None
Other (please specify)
b) For radios or cell phones, please indicate which type of equipment you currently use. If you answered “None”, please go to Section 2.2
Motorola
Kenwood
iOS
Other
Android
BlackBerry
c) Please indicate how critical the function of this equipment is to your operation, with 1 being the lowest and 5 being the highest.
1
2
3
Not Important
2.2
Average Importance
4
5 Very Important
Service Operation a) Please advise whether your in-the-field communication regularly involves other municipalities, departments or organizations: Yes
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No
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b) If Yes, please specify:
c) If No, to whom would you want the ability to communicate:
d) If Yes, please indicate approximately what percentage of your communications flow across boundaries: Percent calls to/from other departments/organizations within your municipality ________ % Percent calls to/from municipalities/departments/organizations outside your municipality ________ % e) Please advise how critical these communications are to your operation.
1
2
3
Not Important
f)
4
Average Importance
5 Very Important
Do you have “Mutual Aid Agreements” for Fire etc. in place? If Yes, please specify:
(Could we have access to copies if required?) Yes
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3.0
Problem Identification, Risk Assessment and Gap Analysis a) Please indicate whether you face challenges, problems, or gaps in service operation with in-the-field communication. Yes
No
b) If Yes, please briefly describe the nature, severity and frequency of the issue:
c) Please indicate whether they are natural, technological or man-made.
Natural
Technological
Man-made
Natural problems are those, which are caused by natural causes such as obstacles in the line of sight (hills, buildings, etc.), and distant radios outside your transmission coverage area. Technological problems are those such as insufficient radio signal strength, unstable communications facilities, old technology and poor network infrastructure. Man-made problems are those, which result from direct human action or inaction, either intentional or unintentional. This includes training, instructional information, or organizational structure. d) Please provide additional information on the above, if relevant.
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e) Briefly describe what you would most like to see improved in your current communication system, or what features would be particularly important in any new communication system.
4.0
Any Other Comments a) Please feel free to add any comments, questions or concerns regarding inthe-field communications in your municipality.
b) Please recommend anyone else you feel is particularly knowledgeable in this area and should be consulted or interviewed as part of this project:
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Appendix C: Background Research GlenTel Radio Communications Study (Feb 2014) In general, GlenTel report outlines concerns and deficiencies with the existing emergency radio system in the county. Although the system is operational, many radio communications are extremely restrictive from a network operations perspective. There are no county-wide communications capabilities available. Each township is operating independently on separate frequencies from each of the 5 repeater sites in the county. Communications coverage is inadequate with multiple dead spots where communications is poor or non-existent. Most repeater equipment and some user gear are quite old, supplied from different manufactures and, in some cases, no longer supportable. GlenTel recommend a 95/95 Service Standard, which basically provides service availability of 95% of the time across 95% of the coverage area. GlobeConsult Assessment of GlenTel Radio Communications Study (Oct 2014) The GlobeConsult report outlines that GlenTel recommend a 95/95 Service Standard, which basically provides a service availability of 95% of the time across 95% of the coverage area. This is based upon an international standard called “Delivered Audio Quality” or DAQ. However, most radio engineers would agree that the rule of thumb for rural areas is actually 90/90 (90% coverage, 90% of the time. This report supports GlenTel’s premise that it is necessary to standardise the townships’ operating facilities and ensure compatibility with outside agencies, such as the United Counties of Leeds & Grenville and Kingston by converting to digital. GlobeConsult points out that there are radio technology options other than P25 or LTE. Digital Mobile Radio (DMR) Tier III covers trunking operation in frequency bands 66-960MHz, and is considered best for public safety communications. As of 2014, Long-Term Evolution (LTE) had not been made a technology standard for public safety communications by Industry Canada. Public safety agencies rely heavily on the ability to communicate with each other by radio, or to be interoperable, in planned and unplanned situations and emergencies. County of Frontenac Emergency Response Plan (Dec 2013) This Emergency Management Plan was prepared to facilitate a controlled and coordinated response to any type of emergency occurring within or affecting the County. It provides key officials, agencies and the municipal departments with an overview of their collective and individual responsibilities in an emergency. In addition, it’s intended to protect the health, safety, welfare and property of the citizens of Frontenac County from the effects of a natural, technological or human caused emergency. Sonoptic Media & Communications
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It defines an emergency as a situation or an impending situation that constitutes a danger of major proportions that could result in serious harm to persons or substantial damage to property and that is caused by the forces of nature, a disease or health risk, an accident or an act whether intentional or otherwise. The document outlines the responsibilities of the Emergency Control Group and how its members may initiate the activation procedure by contacting the Community Emergency Management Coordinator (CEMC). Individual responsibilities of Senior Officials – Police Services, Fire Services, Emergency Medical Services, Chief Medical Officer of Health and Emergency Information Officer are described and how they interact with CEMC and the Emergency Control Group. National Emergency Response System - Public Safety Canada (Dec 2015) Emergency management in Canada is a shared responsibility, which relies on ongoing cooperation and communication between all levels of government. Within Canada’s constitutional framework, the provincial and territorial governments and local authorities provide the first response to the vast majority of emergencies. Federal, Provincial and Territorial Ministers responsible for Emergency Management in Canada agreed in January 2005 to “work together to improve and enhance the emergency response framework in order to harmonize the federal system so that it complements each provincial and territorial system”. To provide a coordinated strategy in this regard, the National Emergency Response System has been developed by the Federal, Provincial and Territorial Response Working Group. Emergency Management Ontario (June 2016) The following are general aspects of the Emergency Management Ontario plans and procedures in particular the Provincial Emergency Response Plan (PERP). An emergency is a situation or an impending situation that constitutes a danger of major proportions that could result in serious harm to persons or substantial damage to property and that is caused by the forces of nature, a disease or other health risk, an accident, or an act whether intentional or otherwise. These situations could threaten public safety, public health, the environment, property, critical infrastructure and economic stability. Emergency Management Ontario (EMO) is the overall provincial emergency management organization, and is responsible for the promotion, development, implementation and maintenance of effective emergency management programs throughout Ontario, and for the coordination of these programs with the federal government. In fulfilling this special coordination role, EMO coordinates the provincial emergency response through the Provincial Emergency Operations Centre, when required; provides advice and assistance to communities and ministries in all areas of emergency management; and, maintains two Sonoptic Media & Communications
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provincial level emergency response plans – the Provincial Nuclear Emergency Response Plan, and the Provincial Emergency Response Plan (PERP). Emergencies vary in intensity and complexity depending on factors such as time of occurrence, weather conditions, severity of impact, nature of the affected infrastructure and buildings, and demographics. In most instances, for emergencies outside the capability of the individual, families or businesses, communities1 manage emergencies. They do this either as a matter of routine by emergency responders (including police, fire and Emergency Medical Service (EMS)), or by implementing their emergency response plan, with or without declaring an emergency. Eastern Ontario Regional Network EORN’s Governance and Accountability process includes: o Building a large scale broadband project that includes both private and public sector investment requires a governance model that ensures the effective use of taxpayer dollars and also allows the flexibility needed to work with the private sector; o To do this, the Eastern Ontario Regional Network was created as a not-for-profit corporation owned by the 13 municipalities that make up the Eastern Ontario Wardens’ Caucus; and o EORN’s job is to ensure the network is built and operated according to the project’s requirements and that it ultimately meets the public policy goals of expanding highspeed access to 95 per cent of homes and businesses in the region. Notes: o July 7/16 conference call with EORN personnel to assess their plans to install radio towers in Eastern Ontario that might be available for emergency radio equipment requirements. o July 8/16 meeting with Barrie Crampton who had extensive dealings with GIS mapping and radio distribution in Eastern Ontario. He indicated that the towers installed for the EORN initiative would not be owned by EORN but rather by one of the main cell service providers, such as Bell Mobility, Telus and Rogers. As a result, it is likely that standard rental costs apply to support emergency radio equipment on their towers. (Further details might be required). o July 13/16 meeting with EORN representatives Lisa Severson, Paula Preston, and Jim Pine to discuss their plans to initiate a proposal to extend the broadband infrastructure in Eastern Ontario. We suggested that perhaps Frontenac County could be a test case for developing their plans. They were interested, and would take it under advisement.
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Research on Rural Emergency Communication in British Columbia and Australia British Columbia http://crest.ca/hro-system/ HRO (pronounced ‘hero’) is the name of Crest’s emergency radio communications system using the P25 Standard. P25 represents a suite of standards for digital radio communications. Crest’s HRO system upgrade is underway in BC via a phased 3year implementation plan with Phase I (Victoria, Oak Bay, Esquimalt); Phase II (Westshore and Saanich Peninsula); and Phase III (Gulf Islands and Pacific Rim). The HRO system upgrade will further strengthen coverage over a wide geographic area, optimizing the current infrastructure and expanding it. Crest’s plan provides for an additional 18 transmit sites giving users a higher level of service in more areas of the region. Using simulcast technology, users will experience ease of roaming and a lower rate of dropped calls. Simulcast is also more spectrum efficient. This equates into higher system capacity and quicker access onto the HRO network. Australia http://www.nsaaust.com/ National Safety Agency (NSA) of Australia provides product evaluation, research and development and project management services. NSA works with safety organisations around the world to conceive, develop and implement innovative solutions to address emergency service challenges. NSA’s products are known internationally with involvement in the G8/G20 Summit in Canada in 2010 and an on-going partnership and collaboration with Los Angeles Police Department; Western Australia Police; and Ontario Ministry of Health, Canada who are assisting to achieve our goal of advancing safety through innovation. The Broadband-Enabled Innovation Program (BEIP) helped NSA to develop one of the world’s most technologically advanced Emergency Services Integrated Communications (ESIC) vehicles. The ESIC vehicle provides a test bed to accelerate the development and evaluation of incident management tools, determine their functionality and suitability to support emergency services activities, including, Integrated radio communications across agencies and with mobile devices, and the provisioning of independent 3G/4G/LTE, Wi-Fi and Satellite Communications.
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Other Research and Resources:
Project 25 (also known as APCO-25 and/or P25) P25 Phase 2. For more information on the P25 standard and its implications see: https://en.wikipedia.org/wiki/Project_25 Tait Communication, one of many manufacturers and suppliers of P25 compliant equipment, provides widely-relevant information about P25 for public safety – see: http://www.taitradio.com/products/p25-radio/public-safety Long Term Evolution (LTE), also known as Fourth Generation or 4G will be capable of meeting public safety communication requirements - see Don Tuite’s article in Electronic Design magazine: http://electronicdesign.com/analog/canpublic-safety-radio-s-p25-survive-lte. The Ultimate Two-Way Radio Selection Guide by Turris Communications – http://info.cwcom.com/ultimate-two-way-radio-selection-guide. Christie Walther (now known as Turris) description of the system that Lanark County useshttp://www.cwcom.com/industries-main/publicsafety/ Kingston Interoperable Safety and Security (KISS) project report Canada Safety and Security Program (CSSP), Defence Research and Development Canada (DRDC) Narrowband Analog Simulcast Workshop, APCO/Philadelphia, August 9, 2011
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Appendix D: List of Interviews
Date
Location
April 14/16
Plevna
May 16/16
Glenburnie
May 19/16
Glenburnie
June 8/16
Hartington
June 8/16
Plevna
June 9/16
Sharbot Lake
June 13/16
Glenburnie
June 13/16 June 14/16 June 15/16
Robertsville Robertsville Plevna
June 16/16
Glenburnie
June 20/16
Sydenham
June 22/16
Parham
June 28/16
Sydenham
June 29/16 July 5/16
Parham Sharbot Lake
Interviewees Kelly Pender, County CAO Cheryl Robson, N. Frontenac CAO Cathy Mac Munn, C. Frontenac Clerk Administrator Wayne Orr, S. Frontenac CAO Darlene Plumley, Frontenac Islands CAO Kelly Pender, Meeting re. contract requirements and next steps CAO Kelly Pender, Warden Frances Smith, Chief Paul Charbonneau, Superintendent Mark Podgers Sharron Brown, Staff Sgt Sharron Brown OPP Eric Korhonen, Fire Chief/Dir. Emergency Ser., N. Frontenac Twp Casey Cuddy, Fire Chief, Twp of Addington Highlands Corey Klatt, Mgr, Community Developm’t, N Frontenac Twp Jim Phillips, Mgr, Public Works, N Frontenac Twp Cathy MacMunn, Clerk Administrator, Central Frontenac Twp Bill Young, Fire Chief, Central Frontenac Twp John Badgley, Mgr, Public Works, Central Frontenac Twp Duncan McGregor, Volunteer Fire Fighter, Central Frontenac Twp Rick Commodore, Public Works Staff, Central Frontenac Twp Derek Matson, Public Works Staff, Central Frontenac Twp Jeremy Neven, Chief Bldg Official, Central Frontenac Twp Darlene Plumley, CAO, Frontenac Islands Twp Ryan Young & Aaron Kerr, Paramedics Ryan Conboy, Paramedic Cheryl Robson, CAO, N Frontenac Twp Mike Quinn, Howe Island Fire Chief Rick Chesebrough, South Frontenac Fire Chief Tim Hawkins, Wolfe Island Fire Chief Mike Quinn, Howe Island Fire Chief Rob Dillabough, Manager of Public Works Wayne Orr, Chief Administrative Officer, S. Frontenac Twp Rick Chesebrough, Fire Chief/Emergency Management Coordinator, S. Frontenac Twp David Holliday, Public Works Supervisor S. Frontenac Twp Mark Segsworth, Public Works Manager S. Frontenac Twp Diane Nielsen, Paramedic Geoff Crawford, Paramedic, South Frontenac
Interviewers Nelson Rogers Bob Leitch
Bob Leitch Nelson Rogers Bob Leitch David du Feu David du Feu Nelson Rogers
Nelson Rogers
Bob Leitch Nelson Rogers David du Feu David du Feu Nelson Rogers David du Feu Bob Leitch
Bob Leitch
David du Feu David du Feu
Ron Thurston, Electronic Engineering Technologist, South Frontenac & Islands Steve Hampton, Paramedic – Electronic survey Bill Young, Jr., Central Office Manager North Frontenac Telephone Company
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Appendix E: Radio Technology Options
There are several radio technology options to consider such as Project 25 (P25), Long Term Evolution (LTE), Digital Mobile Radio (DMR), and Radio Over Internet Protocol (RoIP). In addition, the quality of cell service in the county will be reviewed. a) Project 25 (P25) is a public safety communications standard dedicated to ensuring interoperability in communications. It’s designed to ensure fast and secure communications between local, provincial and federal agencies when protecting the public’s welfare. b) Long Term Evolution (LTE) established for a Public Safety solution provides a standardsbased communications infrastructure, along with the devices and applications necessary to deliver interoperable mobile broadband mission-critical communications. Using LTE for the 700 MHz broadband public-safety network provides public safety agencies with a number of key benefits, not the least of which is the ability to take advantage of the rapidly expanding cellular infrastructure. Additionally, public safety agencies can leverage the same functionality that consumer 4G customers enjoy, including greater economies of scale (e.g., a lower cost/bit). c. Digital mobile radio (DMR) is an open digital mobile radio standard defined in the European Telecommunications Standards Institute (ETSI) Standard. It is very popular in Europe and is trying to make inroads into North America. It can be set in either digital or analogue mode. d) Radio over Internet Protocol, or RoIP, is similar to VoIP, but augments two-way radio communications rather than telephone calls. From the system point of view, it is essentially VoIP with Push To Talk (PTT). To the user it can be implemented like any other radio network. With RoIP, at least one node of a network is a radio (or a radio with an IP interface device) connected via IP to other nodes in the radio network. The other nodes can be two-way radios, but could also be dispatch consoles either traditional (hardware) or modern (software on a PC). e) There are several dead spots throughout the county where limited or no cell signal is available. This will need to be improved as many emergency and public service personnel resort to using their cell to contact support individuals during an emergency. f) A Willowfalls Consulting posting dated 2014 regarding LTE vs. P25 states that: With the press releases and general industry buzz, it sometimes sounds like Long Term Evolution (LTE) broadband communications is here and ready to replace Land Mobile Radio (LMR) for Public Safety. This is leaving many people confused about what action they should be taking with respect to current LMR technology. Some people have even asked if P25 has reached its end of life. For more information see: http://www.willowfalls.ca/p25-vs-lte.htm
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Appendix F: Project Flowcharts PART 1 Background & Analysis
PART 2 Procurement & Project Management
Problem Identification Risk Identification Options Analysis
Cost Per Solution Decision Window Short-term Mitigation Identify Solutions
Figure 1: Gap Study and Options Analysis (Project Overview) This report addresses Part 1: Background and Analysis of the end-user experience with in-field emergency communication – both the current state and the user’s opinions on the ideal state. See Figure 2 for detail breakdown. Part 1: Background and Analysis Problem Identification
- Conduct surveys and/or interviews with township and county personnel, relevant allied responders and communications providers including: fire chiefs, public works managers, emergency coordinators, CAO’s, and allied responders
- Identify the real issues from the end-users experience including: operational problems when using in-field communications systems– both the current state and the user’s opinions on the ideal state.
Risk Identification
Options Analysis
- Based on the results of
- Explore a range of problem identification possible options for process and municipal each issue arising from HIRA’s develop a simple the problems identified risk matrix to determine:
- Create estimated cost Hazard or Risk – ranges to understand What’s going wrong? the relevant options cost Consequences magnitude low/med/high How bad is it? Probability – How
- Examine relevant often does it magnitude of costs happen? between options to
- With an emphasis on indicate one option is the end-user experience likely to be more determine: expensive than another What’s working well? What could work better?
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Figure 2: Gap Study and Options Analysis Part 2: Procurement and Project Management Cost Per Solution
Decision Window
Examine problems identified.
Balance problems identified with risks identified and options considered.
Municipalities to secure necessary price quotes.
Municipalities to determine affordability to solve the various problems.
Based on the various options identified, examine the key decision points resulting for the assessment gates.
Short-term Mitigation
Provide recommendations for short-term mitigation strategies.
Evaluate several possible solutions
At key decision points, including several review expected equipment gear options decisions about possible as well as the status options with the county. quo.
Adjust control factors as required. (see note below)
Figure 3: Gap Study and Options Analysis (Part 2: Procurement & Project Management) Note re. Decision Window: At this point, the Municipalities and the County should be able to decide where they are going with in-field communications and determine how everything they do will support that decision - Incremental, starting with the highest risk, highest frequency issues.
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PORTLAND AND DISTRICT COMMUNITY CARING, PRINCESS ANNE CENTRE, HARTINGTON Report on the Meeting of September 28, 2016. The organization’s dozens of dedicated volunteers manage the collection, storage and sale of donated used clothing on behalf of the Township. At a cost of $ 5.00 a large plastic bag, they served almost 6000 citizens in 2015. The President reported a present bank balance of $ 19,239.33 as of September 28, 2016.. The Statement of Donations from the 2015 audited statement was as follows from Clothing Sales of $ 28, 762.80: Almost Home 2,000.00 South Frontenac Food Bank 6.000.00 Southern Frontenac Community Services 6,000.00 Verona Christmas for Kids 500.00 In From The Cold 2,000.00 Kingston Interval House 1,000.00 Loughborough Firefighters Association 1,000.00 Parham Firefighters Association 1,000.00 Portland Fire Department 1,000.00 New Leaf Link 2,000.00 Frontenac Mental Health 1,000.00 Home Based Housing 1,000.00 Loughborough Christmas Fund 500.00 ————————————————————————–$25,000 To date 2016 donations are as follows: Almost Home 1000.00 New Leaf Link 1000.00 In From The Cold 1000.00 Interval House 1000.00 Frontenac Housing 1000.00 The following donations were decided at this meeting: Christmas Funds, Sydenham Christmas Relief, Loughborough Christmas For Kids, Verona Southern Frontenac Community Services South Frontenac Food Bank Almost Home Interval House Frontenac Mental Health In From The Cold New Leaf Link
750.00 750.00 750.00 3000.00 1000.00 1000.00 1000.00 1000.00 1000.00 1000.00
The yearly rent to the Township of South Frontenac is $ 2400.00, in addition to valued in-kind assistance from the Public Works department. The Centre has purchased a ’tagger’ to keep socks and shoes together and are looking at new shelving for a better use of space. Security for the donation boxes is a concern and the President will contact the Township Public Works staff for suggestions. There is also a need for new signage and more outside secure storage space. John McDougall, Council Liaison
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Loughborough District Recreation Committee Minutes Monday, September 26, 2016 Attendance: Chair Mike Howe, Councillor Ross Sutherland, Paul Wash, Norm Irwin, Tracy Holland, Maryanne Takala, Vicki Veldman, Randy Ruttan, Tim Laprade, Mark Segsworth Regrets: Councillor Mark Schjerning, Terra Gower
- Approval of the Agenda • Motion to approve the agenda. Moved by: Paul Wash Seconded by: Tracy Holland Carried
- Approval of Minutes – Monday, August 29, 2016 • Motion to approve the minutes from Monday, August 29, 2016. Moved by: Paul Wash Seconded by: Tracy Holland Carried
- Business Arising a. Sydenham Field Update – Mark Segsworth
- Meeting minutes and plans for The Point from 2009 have been reviewed.
- The Ontario 150 grant that was applied for this month focuses on upgrades to The Point which include washrooms, paving of the accessibility path along the shoreline, and playground equipment.
- The Limestone District School Board will be working on the back parking lot over the next year therefore replacing the fencing along Wheatley St. will be postponed until the reconstruction is complete.
- There was a discussion regarding the committees desire to keep the field in the best shape possible by having the high school repairing and utilizing the practice fields more often.
- The dock at the boat launch will be replaced next year. b. Capital Budget for Loughborough
- The recreation survey showed 700 responses with over half of them being sent in as a family and not as an individual. The community showed the most interest in items such as; live music in the park, splash pads, designated ATV space, and investing in non-traditional sports. Tim Laprade will present the report to Council tomorrow evening.
- Tim Laprade, Jamie Brash and Mark Segsworth collaborated all requests from each district. Chair Mike Howe felt that Tim’s organization and spreadsheet usages was very helpful by making the process clear and easy to follow.
- The budget has now been submitted to the treasury department.
- The public is welcome to attend the Council meeting on November 8 to voice their comments and concerns regarding the budget.
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c. Canada Day Update
- No news to report at this time. d. South Frontenac Recreation Committee
- Chair Mike Howe briefly outline the delegations at the SFRC meeting last Monday night. The delegations were regarding the use of Fermoy Hall in Bedford for recreational purposes and North Frontenac Community Services requested funding for an after school program in Portland.
- There is a meeting on October 12 at 7 p.m. at the S & A Club in Harrowsmith regarding the Canada 150th Road Rally if anyone would like to attend. e. Friends of the Point
- Currently there will be not be a Bubba Bowl held this year in Sydenham due to lack of an opposing team for Sydenham to play.
- Randy Ruttan will investigate the situation further and attempt to find a team to play in the Bubba Bowl. f.
Harris Park
- No news to report at this time.
g. Bowes Park
- The canteen has been cleaned up and is ready for inspection.
- The washrooms and the bunker have not been locked lately and were thankfully not vandalized. Norm Irwin sent out reminders to user groups about the importance of locking the facilities and that compliance is mandatory. h. Wilmer Park
- No news to report at this time. i.
The Point Park
- New netting will be installed at the baseball diamond next spring as per Jamie Brash.
- It is apparent that a car was being driven on the infield.
j.
Summer Program Update
- The summer program report is now available. Chair Mike Howe will send out electronically or provide copies at a later meeting date for review.
k. Central Soccer
- New spectator benches are needed in Portland.
- Tracy Holland is coordinating with the president regarding field usage for next year.
- New Business a. Development of a 5 Year Capital Plan for the Point
- Chair Mike Howe would like to arrange a meeting for the committee to work on a 5 year plan for The Point. Next Meeting: Monday, October 24, 2016 @ 7 p.m. Adjournment: 8:25 p.m. Recording Secretary: Sarah Vandewal Loughborough District Recreation Committee Minutes: Monday, September 26, 2016
Page 2
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South Frontenac Recreation Committee Minutes Monday, October 17, 2016 Attendance: Chair Mike Howe, Vice-Chair Dan Bell, Councillor Norm Roberts, Councillor Pat Barr, Councillor Mark Schjerning, Tracy Holland, Kevin Fox, Alvin Wood, Wolfe Erlichman, Donna Brown, Tim Laprade Regrets: Pam Morey
- Call to Order
- Approval of Minutes – Monday, September 19, 2016 Motion to approve the minutes from Monday, September 19, 2016 Moved by: Councillor Pat Barr Seconded by: Alvin Wood Carried
- Business Arising from the Minutes
- No news to report at this time.
- New Business a. Summer Camp report and Public Education/Museum
- Tim Laprade is submitting a review to and statistics on this year’s summer camp.
- Tim will also be applying for a federal grant for a full-time summer camp student for next year. b. 2017 Recreation Guide
- The Frontenac News will now be taking over the production and distribution of the 2017 Recreation Guide. Metroland (previous producer of the guide) is not keen in continuing with offering paid advertising in the guide to offset costs.
- The guide will cost approximately $6,000 to create and distribute and will reduce the amount of time that township staff dedicate to gathering the necessary information needed for content.
- Tim Laprade will provide further instructions to the District Committee Chairs on how content should be submitted. Once received District Committees should contact the user groups in their area for them to forward their contact and registration information as per the instructions provided.
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-
The distribution will take place in February. There was a discussion regarding the importance of the guide being delivered and available well before registrations begin.
- Updates a. Budget Input
- Public delegations and comments are welcome at the Council meeting on November 8.
- Tim Laprade will send out the draft budget for committee members to review prior to the budget meetings as requested by Chair Mike Howe. b. User fees report
- Tim Laprade will provide a report at the November meeting as Council has requested recommendations as well as a comparison report regarding user fees. c. Canada 150th Celebrations
- A meeting was held on October 12 at the S & A Club in Harrowsmith to discuss the plans for the road rally.
- Pam Morey may send a report electronically as she was not able to attend tonight’s meeting. d. Inverary Youth Activities Association Letter
- The letter introduces the Association and their efforts to obtain a grant from South Frontenac Township in order to purchase and install playground equipment at a privately owned and publically enjoyed baseball park. Motion: THAT the South Frontenac Recreation Committee supports the efforts of the Inverary Youth Activities Association to build a playground and greenspace in the community for the public to enjoy. Moved by: Alvin Wood Seconded by: Dan Bell Carried
- Chair to sign off on meeting attendance
- Next Meeting: Monday, November 21, 2016 at 7 p.m.
- Adjournment: 7:45 p.m. Moved by: Councillor Norm Roberts Seconded by: Donna Brown Carried Recording Secretary: Sarah Vandewal Page 2
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Storrington District Recreation Committee Monday September 26th, 7:00 pm, Sunbury MINUTES OF MEETING CALL TO ORDER- 7:00 pm ATTENDANCE- Alvin Wood, Kevin Fox, Norm Roberts, Roberta Smith, John Kot, Dave Fisher, Ellwood Rollins, Annie Campbell, Amanda Pantrey DELEGATIONS- None. APPORVAL OF AGENDADave moved to approve the agenda, seconded by Ellwood Carried APPROVAL OF MINUTESKevin moved to approve the meeting minutes from August 29th, 2016, seconded by John Carried CHAIR REMARKS- None. BUSINESS ARISINGStorrington Retirees- Alvin received the inventory list from Roberta. Some tables and chairs are missing. John Kot still has some at his house for repair. Other small items such as kitchen ware are missing. Lights are not fixed in the kitchen yet- Alvin will address. Electrical receptacles are not in the storage unit yet- Norm will address. Garbage’s are still not getting taken out after groups use the center. Baseball- Nothing new to report. Soccer- Nothing new to report. Horseshoes- The season is over. May 2nd, 2017 is registration for new season and first night of play. Pumpkin Festival- Website is not updated- Alvin will address. Ellwood asked different classic car owners to come to the parade/ show n’ shine- A lot are going to the 1st Annual Delta Harvest Festival. Amanda and Kyle Gordon are working on a fundraiser at the Creekside Bar & Grill on the Pumpkin Festival date to support the Battersea park revitalization project.
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Kevin moves donate the $30 water jug return deposit from 2012 to the Battersea Playground Revitalization Project, seconded by Norm. Carried 2017 Budget Submission- The committee reviewed the breakdown of the budget submission. The $30,000 ball park budget request was approved but lowered to $15,000. The 2012 master plan stated that the parks were not in a state of disrepair, therefore the budget could not accommodate the full request. The funds are pending privet fundraising. It is suggested that township funds be used in all three township parks in the Storrington District. Some items were moved to the operational budget- bleachers need to be added to the list for Inverary. A second grant application is in for the Storrington Centre retrofitting project. It has not been decided upon yet. Budget money will be used to get the washrooms up to code before moving onto other projects in the centre. A lady emailed Mike Howe for play group equipment at the Inverary Youth Park. She put together a very comprehensive grant application package. This committee was asked to approve or disapprove the application. It is suggested that the township money that would theoretically be used for Inverary Ball Park play equipment instead go to the Inverary Youth Park- they are more likely to fundraise and get the job done, so there would be some sort of playground in Inverary. Annie disagrees, saying that township money should go to township parks and the Inverary Youth Group can raise the money more easily with the canteen and rental of the grounds. It is agreed to support just the grant application for now. Roberta moves to approve the support of the grant application for the Inverary Youth Group park, seconded by Dave. Carried SOUTH FRONTENAC RECREATION COMMITTEE- There were two delegations at the meeting. The first delegation wanted support from the township to rebuild the Bedford Community Hall- it passed and will go to council. The second delegation was from North Frontenac wanted approval for $5000 a year for 3 years to support underprivileged youth- it passed and will go to council. The survey results are finalized- Alvin has an electronic copy if anyone wants one. The 150th celebration rally is evolving as planning continues. There is a planning meeting October 12th 2016, at 7:00 pm in Harrowsmith at the S&A Club. The budget was also discussed at the meeting. COUNCIL REPORT- The budget is coming up- as discussed above in the SFRC section of this meeting. NEW BUSINESS- Inverary Youth Group Request- Discussed in Business Arising2017 Budget Submission section of this meeting. Know the Law: Event for Caterers, service clubs, event planners- KFLA Health Unit is holding an information night November 10th regarding safe food handling practices.
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OTHER BUSINESS- Local boy Ayden has been transferred from CHEO in Ottawa to KGH after the accident this summer. He is said to be doing better. The Battersea United Church and the Battersea Pumpkin Festival sent monetary donations to aid in the family’s recovery. The Battersea United Church is holding Bill Lake’s 80Th birthday on October 8th, 2016. Everyone is welcome. Annie has tickets to the 4H Pork BBQ that will take place at the Storrington Lions Hall on October 22nd, 2016 from 5:30-7:30. Tickets are $15 per adult, $5 for kids aged 6-12, and free for kids 5 and under. NEXT MEETING- The next meeting will be Monday October 24th at 7:00 pm in Sunbury. Dave made a motion for adjournment at 7:50 pm Carried
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TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2016-68 BEING A BY-LAW TO DEAL WITH LINE FENCES WITHIN THE TOWNSHIP OF SOUTH FRONTENAC.
WHEREAS section 2 of the Line Fences Act R.S.O. 1990, Chapter L17, directs Council of every local municipality to appoint, by By-law, fence viewers as are required to carry out the provisions of the Line Fences Act and the By-law shall fix the remuneration to be paid to the fence viewers, and the remuneration may be fixed at an hourly or daily rate or a flat rate for each attendance or reattendance by the fence-viewers, NOW THEREFORE, pursuant to the provisions of the Line Fences Act R.S.O. 1990, Chapter 242, the Council of the Corporation of the Township of South Frontenac enacts as follows: 1.
THAT persons as set out on Schedule “A” attached hereto, are hereby appointed as Fence-Viewers to carry out various duties in the municipality related to the duties imposed on them under the Line Fences Act, R.S.O. 1990 Chapter L17 for the term as set out opposite their names on Schedule “A”.
THAT the Fence-Viewers appointed hereunder shall receive as remuneration, the sum of $200.00 per call out.
THAT the Administration Fee be established at $250.00.
THAT all previous by-laws relating to Fence-Viewer appointees and fenceviewing remuneration and administration be rescinded.
THIS BY-LAW shall come into force and effect on the date of passing thereof.
Dated at the Township of South Frontenac this first day of November, 2016. Read a first and second time this first day of November, 2016. Read a third time and finally passed this first day of November, 2016.
THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Wayne Orr, Clerk-Administrator
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TOWNSHIP OF SOUTH FRONTENAC SCHEDULE “A” TO BY-LAW 2016-68 APPOINTMENTS FOR FENCE-VIEWING
NAME
TERM EXPIRES
Tash Lloyd
December 31, 2018
Ken Gilpin
December 31, 2018
Lianne Ruttan
December 31, 2018
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Payment Listing For the period of October 19, 2016 to November 1, 2016
Accounts Payable Payment Listing: For the period of October 19, 2016 to November 1, 2016
990,348.70
Payroll Payment Listing: Pay Period #22
Pay date October 26, 2016
80,641.37
For the period of October 9, 2016 to October 22, 2016
Council Reimbursement
Pay date October 26, 2016
868.44
For the period of October 9, 2016 to October 22, 2016 Council Honorarium
Pay date October 31, 2016 For the period of October 1, 2016 to October 31, 2016
8,830.00 $
1,080,688.51
Total Payments
RECOMMENDATION:
$
It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending November 1, 2016 in the amount of 1,080,688.51
Submitted/approved by: Suzanne Quenneville - Deputy-Treasurer Louise Fragnito - Treasurer
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System:
10/27/2016
User ID:
srummell
Ranges: Cheque Date:
12:55:03 PM
From: 10/19/2016
Township of South Frontenac CHEQUE DISTRIBUTION REPORT To: 11/1/2016
Page:
1
Distribution Types Included: PURCH, MISC
10 GG 0000 Gen Cheque EFT000000006394
Date
Inv #
11/1/2016 IN-56227-01
Vendor
Description
ZYCOM TECHNOLOGY INC. WATCH GUARD 1 YEAR
Total EFT000000006394
Total Gen
Amount $590.21 $590.21
$590.21
1000 Cheque EFT000000006334
Date
Inv #
11/1/2016
Vendor
Description
Amount
CULLIGAN 0939055 758938-16/09
Total EFT000000006334 EFT000000006351 11/1/2016 WO17961 Total EFT000000006351 EFT000000006385 11/1/2016
STORRINGTON/LUNCH ROOM LIGHT WATER HARTINGTON EQUIPMENT LIMITED REPAIR STARTER
$75.19 $60.52 $135.71 $498.27 $498.27
TRUE ELECTRIC 6745
LUNCH ROOM LIGHTS
Total EFT000000006385
Total
$125.93 $125.93
$759.91
1100 Counc Cheque EFT000000006383
Date
Inv #
11/1/2016 7372
Vendor
Description
TROUSDALE’S FOODLAND firehall and road tour lunch
Total EFT000000006383
Total Counc
Amount $78.63 $78.63
$78.63
1250 Clk Cheque EFT000000006383
Date
Inv #
11/1/2016 2531 3233 5529 4419
Vendor
Description
TROUSDALE’S FOODLAND cream coffee & cream CREAM cream
Total EFT000000006383
Total Clk
Amount $8.07 $19.98 $5.38 $2.69 $36.12
$36.12
1275 Fin Cheque 067913 Total 067913 EFT000000006335
Date
Inv #
11/1/2016
BUSINESS MACHINES SERVICE CENTRE 2 CASH DRAWER KEYS
140688 140692 140693 140585
CUNNINGHAM SWAN CARTY TREASURER - GENERAL ADVICE TREASURER - GENERAL ADVICE TREASURER - GENERAL ADVICE discharge housing lien
D26952
DIAMOND MUNICIPAL SOLUTIONS INC. DIAMOND HR WORKSHOP
K250011
GRAND & TOY LIMITED OFFICE SUPPLIES
Total EFT000000006335 EFT000000006337 11/1/2016 Total EFT000000006337 EFT000000006349 11/1/2016
Total Fin
Description
2550 11/1/2016
Total EFT000000006349
Vendor
Amount $18.32 $18.32 $127.20 $254.40 $22.81 $247.09 $651.50 $48.34 $48.34 $11.20 $11.20
$729.36
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System:
10/27/2016
User ID:
srummell
12:55:03 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Total GG
Page:
2 $2,194.23
20 PP&P 2100 Fire Cheque 067907 Total 067907 067914 Total 067914 067922
Date
Inv #
11/1/2016
Vendor
070056
ATKINSON HOME BUILDING CENTRE mophead
1645034
CANADIAN NETWORK BROADCASTING SMOKE ALARM AWARENESS
11/1/2016
11/1/2016
Total 067927 067948 Total 067948 067957
11/1/2016
FIRE DEPT FOOD
643
KINGSTON SEAMLESS EAVESTROUGH suppyl and install eavestrough
SI13149
BOSMAN, NICHOLAS fire drivers medical exam
11/1/2016
11/1/2016
$6.10 $6.10 $355.14 $355.14 $60.16 $60.16 $818.15 $818.15 $80.00 $80.00
STINSON, DANIEL KL15569
Total 067957 EFT000000006352
Amount
GILMOUR’S ON 38 740897
Total 067922 067927
Description
11/1/2016
fire drivers physical exam
5872
INGENIOUS SOFTWARE FIREPRO Nov 2016 -Nov 2017
KS17937 KS17203 KS17826
KENWORTH ONTARIO - KINGSTON AIR LEAK IN TANK COOLANT LEAK AIR LEAK REPAIR
Total EFT000000006352 EFT000000006355 11/1/2016
Total EFT000000006355 EFT000000006358 11/1/2016
$80.00 $80.00 $1,189.66 $1,189.66 $133.23 $1,491.27 $151.07 $1,775.57
LEONARD FUELS 1057-735619 1057-733662 1057-735676 1057-735617
Total EFT000000006358 EFT000000006362 11/1/2016 K65403 Total EFT000000006362 EFT000000006369 11/1/2016
37.17 L @ $0.8575 82.39 L @ $0.8487 74.68 L @ $0.8487 79.02 L @ $0.8575 MAGNACHARGE BATTERY CORP BATTERIES
$31.68 $69.48 $62.98 $67.34 $231.48 $117.82 $117.82
PRINCESS AUTO 35221
Total EFT000000006369 EFT000000006374 11/1/2016
PARTS
248743
SAFEDESIGN APPAREL LTD. fire boots
TCL-160098 TCL-160159
TURRIS COMMUNICATIONS LTD BATTERY MINITOR V REPROGRAM AND TEST
8254
UTIL-EQUIP MANUFACTURING INC LADDER INSPECTIONS
129901
WESTPORT HOME HARDWARE CLEANING SUPPLIES
600364
ROSEN ENERGY GROUP 734.6 L @ $0.9445
Total EFT000000006374 EFT000000006386 11/1/2016
Total EFT000000006386 EFT000000006388 11/1/2016 Total EFT000000006388 EFT000000006392 11/1/2016 Total EFT000000006392 EFT000000006395 11/1/2016 Total EFT000000006395
Total Fire
$18.70 $18.70 $515.84 $515.84 $109.41 $50.88 $160.29 $2,411.71 $2,411.71 $103.85 $103.85 $706.04 $706.04
$8,630.51
2110 Cvc# Cheque EFT000000006375
Date
Inv #
11/1/2016
Vendor
Description
Amount
SIGNS PLUS 2948 2950
7 CIVIC NUMBERS 11 CIVIC #S
$64.11 $100.74
Page 99 of 145
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User ID:
srummell
12:55:03 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 2949
civic numbers
Total EFT000000006375
Total Cvc#
Page:
3 $9.16 $174.01
$174.01
2400 Police Cheque 067931
Date
Inv #
11/1/2016
Vendor
Description
MINISTER OF FINANCE-POLICE SERVICES Oct 2016 police services
Amount
Total 067931
$244,876.00 $244,876.00
Total Police
$244,876.00
17121016088
2605 Build Cheque 067942
Date
Inv #
11/1/2016 6083-405550
Total 067942 067949 Total 067949 EFT000000006349
11/1/2016
Vendor
Description
TOWN AND COUNTRY AUTO SUPPLY PARTS
BULMER, MICHAEL MV-39-16-P REFUND MV-39-16-P REFUND
11/1/2016 K250011
GRAND & TOY LIMITED OFFICE SUPPLIES
5872
INGENIOUS SOFTWARE FIREPRO Nov 2016 -Nov 2017
Total EFT000000006349 EFT000000006352 11/1/2016 Total EFT000000006352
Total Build
Amount $4.25 $4.25 $82.00 $82.00 $32.19 $32.19 $2,379.32 $2,379.32
$2,497.76
2620 Anml Ctl Cheque EFT000000006345
Date 11/1/2016
Total EFT000000006345 EFT000000006356 11/1/2016
Inv #
Vendor
Description
FRONTENAC MUNICIPAL LAW SF-AC-2016-OCTOBER 16/10 animal control KINGSTON HUMANE SOCIETY SF_KHS_POUND_16-09 Pound services Sept 2016 SF_KHS_POUND_16-09 Pound services Sept 2016 SF_KHS_POUND_16-09 Pound services Sept 2016 SF_KHS_POUND_16-09 Pound services Sept 2016
Total EFT000000006356
Total Anml Ctl
Amount $3,256.19 $3,256.19 -$325.00 -$45.00 $1,013.09 $14.41 $657.50
$3,913.69
2625 Lvstck Cheque 067954
Date 11/1/2016
Inv #
Vendor
MEEKS, ERNIE 16/09/14-LIVESTOCK
Description
Amount
Total 067954
$200.00 $200.00
Total Lvstck
$200.00
Livestock claim 2016 sept 14
2640 Bylaw enf Cheque EFT000000006345
Date 11/1/2016
Inv #
Vendor
Description
FRONTENAC MUNICIPAL LAW SF-P-2016-OCTOBER 16/10 PARKING BYLAW SF-P-2016-OCTOBER 16/10 PARKING BYLAW MILEAGE
Total EFT000000006345
Total Bylaw enf
Amount $457.92 $634.98 $1,092.90
$1,092.90
Total PP&P
$261,384.87
30 Trans 3005 RdAdmOH Cheque EFT000000006371
Date
Inv #
11/1/2016 752
Vendor
Description
PRO-TECH TRAINING WINTER DRIVER COURSE * 25
Amount $5,088.00
Page 100 of 145
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10/27/2016
User ID:
srummell
12:55:03 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Total EFT000000006371
Page:
4 $5,088.00
Total RdAdmOH
$5,088.00
3010 Cap/Equip/Ptrl Cheque 067912 Total 067912 067916 Total 067916 067919 Total 067919 067937 Total 067937 067938 Total 067938 067941
Total 067941 067942
Total 067942 EFT000000006319
Date
Inv #
11/1/2016
Vendor
Description
74876
BOYD ELECTRIC COMPANY LTD TEST GENERATOR
2015 HB
COUNTY OF LENNOX & ADDINGTON 2015 holdbacks
239331
FISHER AUTOPARTS & EQUIPMENT HOSE
506775
REVELL FORD LINCOLN LIGHT SENSOR AND AVAP LEAK
0020432
SNC-LAVALIN GEM ONTARIO INC. ASPHALT TESTING
WO040639823 WO040639989 WO040641399 WO40641537
TOROMONT INDUSTRIES LTD. HOSE & AXLE REPAIRS HYDRAULIC HOSE REPAIR HYDRAULIC LEAK VEHICLE REPAIRS
6083-405304 6083-406471 6083-407395 6083-407648 6083-407742 6083-407739 6083-407347 6083-407111 6083-407111 6083-407111 6083-407113 6083-406408
TOWN AND COUNTRY AUTO SUPPLY PARTS PARTS PARTS PARTS PARTS PARTS 20 TON TRUCK RAMPS OIL LED LIGHT LED LIGHT PARTS PARTS
65669119
AIR LIQUIDE CANADA INC. OXYGEN
79127563 79128152 79128152 79128152 79128152 79127652 79128195
BLACK DOG TIRE & LUBRICANTS TIRE PATCHING WHEEL ROTATION TIRE CHANGE AND TORQUE TIRE CHANGE AND TORQUE TIRE CHANGE, TORQUE AND REPAIR TIRE REPAIR WHEEL BALANCE
11/1/2016
11/1/2016
11/1/2016
11/1/2016
11/1/2016
11/1/2016
11/1/2016
Total EFT000000006319 EFT000000006322 11/1/2016
Total EFT000000006322 EFT000000006331 11/1/2016
Amount $35.62 $35.62 $77,443.06 $77,443.06 $34.80 $34.80 $712.83 $712.83 $498.62 $498.62 $1,455.83 $1,103.90 $538.31 $2,460.08 $5,558.12 $7.40 $132.00 $125.37 $6.13 $28.33 $33.01 $1,009.71 $76.57 $37.27 $37.28 $23.85 $14.00 $1,530.92 $26.97 $26.97 $15.26 $101.76 $344.97 $132.29 $729.62 $28.49 $61.06 $1,413.45
CINTAS 884743019 884746070 884749098 884756692 884761842 884763419 884763418 884764992 884764992 884764992 884758212 884758212 884758212 884766595 884766596 884766596
HAND CLEANER HAND CLEANER HAND CLEANER HAND CLEANER HAND CLEANER GREY MAT cleaning supplies uniforms uniforms cleaning supplies uniforms uniforms HAND SOAP uniforms uniforms
$35.62 $35.62 $35.62 $35.62 $35.62 $35.62 $35.62 $110.92 $19.18 $9.51 $121.87 $72.76 $9.50 $36.42 $19.18 $9.51
Page 101 of 145
System:
10/27/2016
User ID:
srummell
12:55:03 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 884766596
Total EFT000000006331 EFT000000006336 11/1/2016 1049 Total EFT000000006336 EFT000000006339 11/1/2016
cleaning supplies DEDICATED ENVIRONMENTAL SERVICES INC 251 L OIL WASTE WATER
5 $180.62 $838.81 $1,802.51 $1,802.51
DRAPER DOORS 9933
Total EFT000000006339 EFT000000006340 11/1/2016
SERVICE CALL AND REPAIR DOOR
0000071226
EASTERN FLUID POWER INC HOSE ASSEMBLIES
224639
GANANOQUE CHEVROLET BUICK GMC TAIL GATE
39241 39240 39187 39222
GIN-COR INDUSTRIES INC CHAIN REBUILD CHAIN REBUILD PARTS PARTS
6158
G WILLIAMS PAVING LTD DRIVE ENTRANCE REPAIRS
WO17992
HARTINGTON EQUIPMENT LIMITED FULL SERVICE AND REPLACE PARTS
P23102
JOE JOHNSON EQUIPMENT INC. BOOM FLAIL KIT
Total EFT000000006340 EFT000000006346 11/1/2016 Total EFT000000006346 EFT000000006348 11/1/2016
Total EFT000000006348 EFT000000006350 11/1/2016 Total EFT000000006350 EFT000000006351 11/1/2016 Total EFT000000006351 EFT000000006354 11/1/2016 Total EFT000000006354 EFT000000006358 11/1/2016
$134.83 $134.83 $160.00 $160.00 $1,749.25 $1,749.25 $2,366.46 $2,366.46 $60.04 $33.89 $4,826.85 $9,082.08 $9,082.08 $749.98 $749.98 $1,365.13 $1,365.13
LEONARD FUELS 1058-733163 1058-734697 1058-734857 1058-735077 1058-735909 1058-736099 1058-737196 1058-737524 1058-737747 1058-738170 1058-738875
Total EFT000000006358 EFT000000006359 11/1/2016
73.71 L @ $0.9106 11.01 L @ $1.0257 93.01 L @ $0.8841 77.01 L @ $0.8575 90.63 L @ $0.8575 9.01 L @ $0.8575 10.01 L @ $1.0260 84 L @ $0.8841 12.03 L @ $1.0260 71.07 L @ $0.8841 94 L @ $0.8663
21045737 21045513
LIEBHERR CANADA LTD HOSE REPAIRS CONTROL ELEMENT
55010253 55001534 55008651 55011085
LINDE CANADA LIMITED 15687 OXYGEN OXYGEN OXYGEN 12 MONTH LEASE OXYGEN TANK
DA0005656182
MICHELIN NORTH AMERICA CANADA INC TIRES
Total EFT000000006359 EFT000000006360 11/1/2016
Total EFT000000006360 EFT000000006363 11/1/2016 Total EFT000000006363 EFT000000006365 11/1/2016
$66.80 $11.28 $81.78 $65.62 $77.23 $7.68 $10.25 $73.87 $12.55 $62.49 $80.95 $550.50 $652.31 $1,429.74 $2,082.05 $226.52 $23.00 $340.00 $287.92 $877.44 $1,048.33 $1,048.33
NORTRAX 598505
Total EFT000000006365 EFT000000006368 11/1/2016
HYDRAULIC HOSE
$195.75 $195.75
AIR FILTER/PARTS FILTERS FILTERS FILTERS FILTERS ENGINE OIL parts STOP LAMP BULB
$126.42 $203.39 $192.99 $168.40 $388.19 $49.09 $64.68 $39.52 $13.65 $1,246.33
PETRIE FORD 220375 220371 220372 220368 220379 220376 220746 219863 219863
Total EFT000000006368 EFT000000006370 11/1/2016
Page:
PROGRESSIVE WASTE SOLUTIONS CAN INC
Page 102 of 145
System:
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User ID:
srummell
12:55:03 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 647-0000220205
Total EFT000000006370 EFT000000006375 11/1/2016
Page:
6
WASTE 1.73 MT
$286.14 $286.14
CLEAN AND RE-LETTER SIGN 2 TRUCK NAMES truck numbers
$42.68 $10.18 $10.18 $63.04
SIGNS PLUS 2948 2950 2949
Total EFT000000006375 EFT000000006379 11/1/2016 1502
STRONG BROS. HEATING, A/C & GENERAL CONTRACTING LTD SAND SALT SHED WORK
328207T 430380
TALLMAN TRUCK CENTRE LIMITED PARTS REPAIR ELECTRICAL FAULT
2630 4362
TROUSDALE’S FOODLAND WATER COFFE & CREAM
63216
TROUSDALE’S HOME HARDWARE TURBO NOZZLE
896-776997 896-778615 896-776578 896-776535 173-131698 173-131697 173-131760 173-132051 173-131017 173-131838
UNIVERSAL SUPPLY GROUP PARTS PARTS ENGINE OIL OIL PARTS PARTS PARTS PARTS RETURN PARTS slack adjuster kit
34565
VERONA HARDWARE LIMITED 2 SEA FOAM
Total EFT000000006379 EFT000000006381 11/1/2016
Total EFT000000006381 EFT000000006383 11/1/2016
Total EFT000000006383 EFT000000006384 11/1/2016 Total EFT000000006384 EFT000000006387 11/1/2016
Total EFT000000006387 EFT000000006390 11/1/2016
$128,217.60 $128,217.60 $197.91 $4,766.57 $4,964.48 $89.70 $28.67 $118.37 $187.22 $187.22 $20.43 $75.01 $38.85 $137.15 $30.52 $436.92 $24.34 $119.60 $45.56 $242.39 $1,170.77
Total EFT000000006390
$27.45 $27.45
Total Cap/Equip/Ptrl
$248,999.30
3210 Brushing Cheque 067918
Date
Inv #
11/1/2016
Vendor
Description
Amount
ECO TREE CARE 657
TREE REMOVAL
Total 067918
Total Brushing
$3,561.60 $3,561.60
$3,561.60
3215 Drainage Cheque EFT000000006347
Date
Inv #
11/1/2016 143
Vendor
Description
GILBERT & SON CONSTRUCTION INC. TRUCK RENTAL
Total EFT000000006347
Total Drainage
Amount $648.72 $648.72
$648.72
3310 Hardtop Patching Cheque 067935
Date
Inv #
11/1/2016
Vendor
11/1/2016
11/1/2016
5/8” GRAVEL 3" GRAVEL
$667.16 $530.29 $1,197.45
PATCHING PATCHING PATCHING PATCHING PATCHING & FLAGGING
$3,037.16 $771.34 $1,735.52 $2,506.86 $3,374.62 $11,425.50
SNIDER, PERCY 16/09/28-10 16/09/29-11 16/09/22-03 16/09/22-03 16/10/05-16
Total 067939 EFT000000006317
Amount
O. BETTSCHEN 37543 37543
Total 067935 067939
Description
1622411 ONTARIO LTD.
Page 103 of 145
System:
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User ID:
srummell
12:55:03 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 23300 23300 23221 23221
Total EFT000000006317 EFT000000006382 11/1/2016
Page:
7
HOT PATCHING & FLAGGING HOT PATCHING & FLAGGING HOT PATCHING & FLAGGING HOT PATCHING & FLAGGING
$708.76 $506.26 $2,906.27 $1,373.76 $5,495.05
FLAGGING FLAGGING
$814.08 $4,986.24 $5,800.32
TEM ROADWORK 282463 282463
Total EFT000000006382
Total Hardtop Patching
$23,918.32
3405 Washout Cheque EFT000000006333
Date
Inv #
11/1/2016 14193176
Vendor
Description
COCO PAVING INC 13.51 FINE RAP
Total EFT000000006333
Total Washout
Amount $116.86 $116.86
$116.86
3515 Stock Snd&Slt Cheque EFT000000006325
Date
Inv #
11/1/2016
Vendor
Description
BRICAZA CORPORATION winter sand winter sand winter sand
Amount
Total EFT000000006325
$36,535.91 $63,020.48 $126,362.92 $225,919.31
Total Stock Snd&Slt
$225,919.31
1609-002 1609-002 1609-001
3605 Pvmt Mrkng Cheque EFT000000006372
Date
Inv #
11/1/2016
Vendor
Description
RAN N MAINTENANCE PAVEMENT MARKING
Amount
Total EFT000000006372
$1,536.58 $1,536.58
Total Pvmt Mrkng
$1,536.58
000612
3615 Street signs Cheque 067939
Date
Inv #
11/1/2016
Vendor
Description
Amount
SNIDER, PERCY 16/09-09
MINI EXCAVATOR & FLAGGING
$567.31 $567.31
3 STREET SIGNS street signs
Total EFT000000006375
$92.45 $135.14 $227.59
Total Street signs
$794.90
Total 067939 EFT000000006375
11/1/2016
SIGNS PLUS 2948 2949
3620 Reg signs Cheque EFT000000006323
Date
Inv #
11/1/2016 353055
Vendor
Description
BMR MANUFACTURING INC. DEFLEX FOR CROSS WALKS
Total EFT000000006323
Total Reg signs
Amount $376.51 $376.51
$376.51
3625 RR cross mnt Cheque EFT000000006328
Date
Inv #
11/1/2016 11087280
Vendor
Description
CANADIAN PACIFIC RAILWAY RAIL CROSSING 16/09
Amount
Total EFT000000006328
$831.00 $831.00
Total RR cross mnt
$831.00
3638 Locates Cheque
Date
Inv #
Vendor
Description
Amount
Page 104 of 145
System:
10/27/2016
User ID:
srummell
EFT000000006366
12:55:03 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
11/1/2016 201671420
ONTARIO ONE CALL 16/09 BILLING
Total EFT000000006366
Total Locates
Page:
8
$134.32 $134.32
$134.32
3800 Crssng Guards Cheque EFT000000006315
Date
Inv #
10/28/2016 16/10 16/10
Total EFT000000006315 EFT000000006316 10/28/2016
Vendor
Description
MACINTYRE, DOUG 16/10 - CROSSING GUARD 16/10 - CROSSING GUARD
Amount $570.00 $16.42 $586.42
SNIDER, DEBBIE 16/10 16/10
16/10 crossing guard 16/10 crossing guard
Total EFT000000006316
Total Crssng Guards
$855.00 $24.62 $879.62
$1,466.04
Total Trans
$513,391.46
40 Env 4110 Water Treat Cheque EFT000000006332
Date
Inv #
11/1/2016
Vendor
Description
CITY OF KINGSTON 3RD QTR SOLID WASTE SERVICES
Amount
Total EFT000000006332
$8,278.21 $8,278.21
Total Water Treat
$8,278.21
32564
5005 SW & Fac OH Cheque EFT000000006384
Date
Inv #
11/1/2016
Vendor
Description
TROUSDALE’S HOME HARDWARE drill bits
Amount
Total EFT000000006384
$11.18 $11.18
Total SW & Fac OH
$11.18
64114
5105 Garb coll Cheque 067905
Date
Inv #
10/28/2016
Vendor
16/10 16/10 Total 067905 067943
11/1/2016
16/10 COLLECTION 16/10 COLLECTION
Amount $11,274.39 $9,306.49 $20,580.88
TUFFBOXX INC. 161013
Total 067943 EFT000000006314
Description
SNIDER, PERCY
10/28/2016 16/10
BOX LINER 1622411 ONTARIO LTD. 16/10 COLLECTION
Total EFT000000006314
Total Garb coll
$909.73 $909.73 $11,517.09 $11,517.09
$33,007.70
5110 Gab disp Cheque EFT000000006312
Date 10/28/2016
Inv #
Description
WHALEY, GEORGE 16/10 DISPOSAL 16/10 DISPOSAL
Total EFT000000006312 EFT000000006318 11/1/2016 11369543 09048947 09048947 09048947
ABELL PEST CONTROL INC. 16/11 PEST CONTROL 16/09 LANDFILL PEST CONTROL 16/09 LANDFILL PEST CONTROL 16/09 LANDFILL PEST CONTROL
86042
ENVIRO-GUARD PLUS INC. 16/09 PEST CONTROL
Total EFT000000006318 EFT000000006341 11/1/2016 Total EFT000000006341 EFT000000006370 11/1/2016
Vendor
PROGRESSIVE WASTE SOLUTIONS CAN INC
Amount $1,935.80 $1,935.80 $97.44 $56.27 $56.27 $56.27 $266.25 $42.74 $42.74
Page 105 of 145
System:
10/27/2016
User ID:
srummell
12:55:03 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 647-0000022293 647-0000220205 647-0000022337
Total EFT000000006370 EFT000000006384 11/1/2016 64372
87.66 MT ICI&RESI WASTE WASTE 14.68 MT 16.6 MT ICI/CONSTRUCTION WASTE
TROUSDALE’S HOME HARDWARE LUMBER & PLYWOOD
Total EFT000000006384
Total Gab disp
Page:
9 $8,294.81 $1,674.43 $1,461.18 $11,430.42 $135.93 $135.93
$13,811.14
5205 Recyc Coll Cheque 067905
Total 067905 EFT000000006314
Date
Inv #
10/28/2016
Vendor
Description
Amount
SNIDER, PERCY 16/10 16/10 16/10
16/10 COLLECTION 16/10 COLLECTION 16/10 COLLECTION
16/10
1622411 ONTARIO LTD. 16/10 COLLECTION
10/28/2016
Total EFT000000006314
Total Recyc Coll
$12,162.26 $10,605.36 $11,320.42 $34,088.04 $9,907.17 $9,907.17
$43,995.21
5305 HHW Cheque EFT000000006324
Date
Inv #
11/1/2016 20160185
Total EFT000000006324 EFT000000006339 11/1/2016
Vendor
Description
BRENDAR ENVIRONMENTAL INC. HHW - SEPT 2016
Amount $8,196.11 $8,196.11
DRAPER DOORS 9952
alter door to fit compactor
Total EFT000000006339
$99.22 $99.22
Total HHW
$8,295.33
Total Env
$107,398.77
70 Cem 7000 Health Cheque 067918
Date
Inv #
11/1/2016
Vendor
11/1/2016 1946
Total 067928 EFT000000006313
10/28/2016
Amount
ECO TREE CARE 656
Total 067918 067928
Description REMOVE DEAD TREE
LEEDER MONUMENTS CORNER POSTS
D G YOUNGE CONCRETE BURIAL VAULTS 16/10 SERVICES 16/10 SERVICES
Total EFT000000006313 EFT000000006364 11/1/2016
$1,373.76 $1,373.76 $396.86 $396.86 $875.14 $875.14
NOONAN, MIKE 16/10-01
GRASS CUTTING 16/10
Total EFT000000006364
$309.62 $309.62
Total Health
$2,955.38
Total Cem
$2,955.38
80 Rec 8000 Rec Cheque 067908 Total 067908 067909 Total 067909 067917
Date
Inv #
11/1/2016
Vendor
Description
49970
AVANTISPORTS GROUP INC SOCCER NETS
12656
BARRETT’S FARM & FAMILY CENTRE INSTALL 8 STRAND HT FENCE
11/1/2016
11/1/2016
Amount $77.64 $77.64 $3,241.68 $3,241.68
DARLING, GORD 16/10/19 16/10/19
RAFT DISCONNECTIONS RAFT DISCONNECTIONS
$53.33 $53.33
Page 106 of 145
System:
10/27/2016
User ID:
srummell
Total 067917 067920 Total 067920 067923 Total 067923 067924
12:55:03 PM
11/1/2016
11/1/2016
Township of South Frontenac CHEQUE DISTRIBUTION REPORT RAFT DISCONNECTIONS
$53.34 $160.00
FISHER, DAVE 16/10/24- STORR REC
16/10/24- STORR REC
$30.30 $30.30
GOWER, TERRA 16/10/24-LOUGH REC
16/10/24-LOUGH REC
$30.30 $30.30
HARROWMSITH PAVILLION INSPECT
$686.88 $686.88
11/1/2016
Total 067925 067926
Total 067926 067929 Total 067929 067930 Total 067930 067932 Total 067932 067933 Total 067933 067935
11/1/2016
11/1/2016
HAMBLY GROUP
HOLLAND, TRACY 16/10/11- SF REC 16/10/11- SF REC 16/10/11- SF REC 16/10/11- SF REC 16/10/24-LOUGH REC 16/10/24-LOUGH REC HOWE, MIKE 16/10/11- SF REC 16/10/11- SF REC 16/10/24-LOUGH REC
11/1/2016
11/1/2016
LENNOX SNOW FENCE COMPANY LTD. SUPPLY AND INSTALL FENCING
20160013
MACADAM ASPHALT SEALING ASPHALT SEALING
Total 067944 EFT000000006311
16/09/26-PORT REC
$27.28 $27.28
5/8" GRAVEL 404.73 STONE DUST 230.86 T 5/8" GRAVEL
$3,025.65 $4,736.38 $1,973.35 $9,735.38
O. BETTSCHEN
13964
UNITY SOD FARM LTD. 40 SQ FT SOD
16/10
LEONARD, ELIZABETH 16/10 MAINTENANCE
BELL, DAN 16/09/26-PORT REC 16/10/11- SF REC 16/10/11- SF REC
CAMPBELL, ANNIE 16/10/24- STORR REC 16/10/24- STORR REC
Total EFT000000006342 EFT000000006344 11/1/2016
$8.95 $8.95 $142.50 $142.50 $30.30 $30.30 $8.25 $68.85 $30.30 $49.50 $79.80 $30.30 $30.30
CANADIAN TIRE 120347
Total EFT000000006338 EFT000000006342 11/1/2016
16/09/26-PORT REC 16/10/11- SF REC 16/10/11- SF REC
BROWN, DONNA 16/10/11- SF REC 16/10/11- SF REC 16/10/11- SF REC 16/10/11- SF REC
Total EFT000000006327 EFT000000006329 11/1/2016 Total EFT000000006329 EFT000000006338 11/1/2016
$744.88 $744.88
MOREY, DOUG 16/09/26-PORT REC
10/28/2016
Total EFT000000006326 EFT000000006327 11/1/2016
$58,862.92 $58,862.92
$65.00 $65.00
11/1/2016
Total EFT000000006320 EFT000000006326 11/1/2016
$30.30 $5.50 $30.30 $66.10
16/09/26-PORT REC SECRETARY
11/1/2016
Total EFT000000006311 EFT000000006320 11/1/2016
$30.30 $3.41 $30.30 $64.01
MOREY, PAM 16/09/26-PORT REC
37543 37562 37561 Total 067935 067944
16/10/11- SF REC 16/10/11- SF REC 16/10/24-LOUGH REC
1000010793 11/1/2016
11/1/2016
10
16/10/19
15 094 Total 067924 067925
Page:
TURF BUILDER
DOWKER, MARY JO 16/09/26-PORT REC 16/09/26-PORT REC ERLICHMAN, WOLFE 16/10/11- SF REC 16/10/11- SF REC 16/10/11- SF REC 16/10/11- SF REC FOX, KEVIN 16/10/24- STORR REC 16/10/11- SF REC
16/10/24- STORR REC 16/10/11- SF REC
$167.85 $167.85 $30.30 $30.30 $30.30 $41.25 $71.55 $30.30 $30.30
Page 107 of 145
System:
10/27/2016
User ID:
srummell
12:55:03 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 16/10/11- SF REC
Total EFT000000006344 EFT000000006353 11/1/2016 8128 Total EFT000000006353 EFT000000006357 11/1/2016
16/10/11- SF REC
JODY CAMPBELL’S SEPTIC SERVICE PORTABLE TOILET RENTAL
KOT, JOHN 16/10/24- STORR REC
Total EFT000000006357 EFT000000006358 11/1/2016 Total EFT000000006358 EFT000000006361 11/1/2016
Total EFT000000006361 EFT000000006364 11/1/2016
4306 4238 4320 Total EFT000000006376 EFT000000006377 11/1/2016
$30.30 $30.30
86.6 L @ $0.707
$62.31 $62.31
16/09 MONITORING/RENTAL 16/09 MONITORING/RENTAL
$26.46 $26.46 $52.92
GRASS CUTTING 16/10
$592.12 $592.12
SIMMONS PLUMBING & PUMP SERV. start up water at wilmer park TOILET NOT FLUSHING replace taps and water leak
$65.00 $65.00 $127.71 $106.85 $742.85 $977.41
SLEETH, SARAH 16/10/21-12 16/10/21-12
HALL CLEANING HALL BOOKING
SMITH, ROBERTA 16/10/24- STORR REC 16/10/24- STORR REC
Total EFT000000006378 EFT000000006380 11/1/2016 13010944
SUPERIOR PROPANE INC. 1288.70 l @ $0.5224
64045 64084 64084 64084 64373 64273
TROUSDALE’S HOME HARDWARE GRASS SEED BOAT SNAP BOAT SNAP BOAT SNAP SCREWS DRILLS & CLIP
Total EFT000000006380 EFT000000006384 11/1/2016
Total EFT000000006384 EFT000000006385 11/1/2016
$325.00 $40.00 $365.00 $30.30 $30.30 $705.21 $705.21 $111.88 $6.81 $11.17 $6.81 $12.20 $13.89 $162.76
TRUE ELECTRIC 6745
Total EFT000000006391 EFT000000006393 11/1/2016
16/10/24- STORR REC
PANTREY, AMANDA 16/10/24- STORR REC 16/10/24- STORR REC SECRETARY
Total EFT000000006367 EFT000000006376 11/1/2016
Total EFT000000006389 EFT000000006391 11/1/2016
$117.02 $117.02
NOONAN, MIKE 16/10-01
Total EFT000000006385 EFT000000006389 11/1/2016
$35.20 $95.80
LONDRY ALARMS 186128 186128
Total EFT000000006377 EFT000000006378 11/1/2016
11
LEONARD FUELS 0838-706474
Total EFT000000006364 EFT000000006367 11/1/2016
Page:
STORRINGTON CENTRE LIGHTS
VANDEWAL, SARAH 16/10/11- SF REC 16/10/11- SF REC SECRETARY 16/10/11- SF REC 16/10/11- SF REC 16/10/24-LOUGH REC 16/10/24-LOUGH REC SECRETARY
$559.07 $559.07 $65.00 $4.29 $65.00 $134.29
WASH, PAUL 16/10/24-LOUGH REC
16/10/24-LOUGH REC
$30.30 $30.30
WOOD, ALVIN 16/10/24- STORR REC 16/10/11- SF REC 16/10/11- SF REC
16/10/24- STORR REC 16/10/11- SF REC 16/10/11- SF REC
$30.30 $30.30 $24.20 $84.80
Total EFT000000006393
Total Rec
$78,457.08
8205 Pumpkinfest Cheque 067906
Date
Inv #
11/1/2016
Vendor
11/1/2016
Amount
A PARTY CENTRE 53129
Total 067906 067911
Description TABLE CLOTHS
BOVEY, EDIE
$60.55 $60.55
Page 108 of 145
System:
10/27/2016
User ID:
srummell
12:55:03 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 2016-PUMPKIN
Total 067911 067921
11/1/2016 13126
Total 067921 067934 Total 067934 067936 Total 067936 067947 Total 067947 EFT000000006367
11/1/2016
11/1/2016
11/1/2016
11/1/2016
Total EFT000000006367 EFT000000006393 11/1/2016
PUMPKINFEST SUPPLIES FORMAN, CHARLES PUMPKINS
NETTEN, MIRJAM 2016-PUMPKINFEST PUMPKIN FEST SUPPLIES POTTERTON, DARLENE 2016-SUPPLIES PUMPKINFEST SUPPLIES WARD, BRIAN 2016-PUMPKINFEST
PUMPKIN FEST SUPPLIES
PANTREY, AMANDA 2016-PUMPKINFEST PUMPKIN FEST SUPPLIES WOOD, ALVIN 2016-PUMPKINFEST
Page:
12 $52.81 $52.81 $500.00 $500.00 $56.48 $56.48 $78.64 $78.64 $270.87 $270.87 $75.53 $75.53
Total EFT000000006393
$626.16 $626.16
Total Pumpkinfest
$1,721.04
PUMPKIN FEST SUPPLIES
8210 VCA Cheque 067915 Total 067915 067946
Date
Inv #
11/1/2016
Vendor
Description
70701
COMMISSIONAIRES SECURITY SOLUTIONS CAR SHOW SECURITY
2016-074
VERONA LIONS CLUB VELEY FIELD PARKING AREA
11/1/2016
Amount $250.21 $250.21
Total 067946
$1,000.00 $1,000.00
Total VCA
$1,250.21
8215 VCA-xms4kds Cheque 067945
Date
Inv #
11/1/2016 2016-075
Vendor
Description
VAN CAMP, NICOLE CFK GIFTS PETTY CASH
Total 067945
Total VCA-xms4kds
Amount $7,564.15 $7,564.15
$7,564.15
8220 VMC Cheque 067910
Date
Inv #
11/1/2016
Vendor
Description
BAYSIDE MEDICAL SUPPLIES INC PHLEBOTOMY CHAIR
Amount
Total 067910
$772.36 $772.36
Total VMC
$772.36
45125
8405 Ver&Dis Hist Cheque 067940
Date
Inv #
11/1/2016 16-10-25
Vendor
Description
STEWART, BARBARA HERITAGE SOCIETY EXPENSES
Total 067940
Total Ver&Dis Hist
Amount $455.98 $455.98
$455.98
Total Rec
$90,220.82
90 Plan 9000 Plan Cheque 067951 Total 067951 EFT000000006349
Date 11/1/2016
Inv #
Vendor
Description
CRANBERRY LAKE COTTAGES Z-16-11 REFUND Z-16-11 PLANNING FEES
11/1/2016 K281322
GRAND & TOY LIMITED office supplies
Amount -$1,500.00 -$1,500.00
Page 109 $18.49 of 145
System:
10/27/2016
User ID:
srummell
12:55:03 PM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT K250011
OFFICE SUPPLIES
Total EFT000000006349
Total Plan
Page:
13 $1.02 $19.51
-$1,480.49
9010 Plan-com adj Cheque 067949 Total 067949 EFT000000006330
Date 11/1/2016
Inv #
Vendor
Description
BULMER, MICHAEL MV-39-16-P REFUND MV-39-16-P REFUND
11/1/2016
Amount $650.00 $650.00
CDW CANADA INC
Total EFT000000006330
$2,584.40 $2,584.40
Total Plan-com adj
$3,234.40
Total Plan
$1,753.91
FQF1652
5 APPLE IPADS
99 9999 Cheque 067950
Date
Inv #
11/1/2016 TAX REFUND
Total 067950 067952 Total 067952 067953 Total 067953 EFT000000006395
11/1/2016
Description
CIBC MORTGAGES INC. tax refund 080-030-12400
MARTIN, TERENCE 2016 - TAX REFUND TAX REFUND 1-3-04000
11/1/2016 TAX REFUND
MCAP SERVICE CORPORATION TAX REFUND 060-010-14430
600717 600716 600509 600403 600401 600402 600398 600400 600399 600358
ROSEN ENERGY GROUP P 1265.3 L MKD @ $0.6520 P 1454.7 L CLR @ $0.7830 F 1358.6 L GAS @ $0.8565 B 526.3 L MKD @ $0.6610 B 321.6 L GAS @ $0.8435 B 512.4 L CLR @ $0.7940 F 1349 L GAS @ $0.8435 F 1270.4 L MKD @ $0.6610 F 1945.8 L CLR @ $0.7940 SUN 800.1 L CLR @ $0.7870
11/1/2016
Total EFT000000006395
Vendor
Amount $1,161.28 $1,161.28 $328.90 $328.90 $1,107.00 $1,107.00 $839.50 $1,159.08 $1,184.12 $354.00 $276.04 $414.01 $1,157.91 $854.50 $1,572.16 $640.76 $8,452.08
Total
$11,049.26
Total
$11,049.26
Total
$990,348.70
Page 110 of 145
STAFF REPORT TREASURY DEPARTMENT
Prepared for Council:
October 21, 2016
Agenda Date:
November 1t, 2016
SUBJECT: Year to date financials to September 30th, 2016 RECOMMENDATION: This report is for information only. ANALYSIS: Attached are the year to date financials to September 30th with a comparison to year to date budget as well as a column which reflects the total 2016 budget. Year to date revenues totalling $2,899,590 are $91,712 under budget while year to date expenses $17,872,976 are $755,613 under budget for a net year to date surplus of $663,901. The variances for both revenues and expenses are primarily due to timing. Variances have been identified under roads construction were several projects are over their budget however through a discussion with the Public Works manager, he has confirmed that savings from bridge projects will offset any overage in other projects. Further, the original priorities and listing presented at the September 6th, 2016 Council meeting remain unchanged. As mentioned in the previous year to date financials, conservation authorities are over budget $47,132 due to a levy from Quinte conservation that is higher than budgeted. Providing this statement assures council that the direction given from the 2016 budget is being carried out. Managers are receiving detailed financial reports on a monthly basis. ATTACHMENT 2016 Financial report to September 30th Submitted/approved by: Louise Fragnito, Treasurer
Prepared by: Louise Fragnito, Treasurer
Page 111 of 145
INC STATEMENT BvA-Council
TOWNSHIP OF SOUTH FRONTENAC For the Nine Months Ending Friday, September 30, 2016
2016 Year Budget
2016 YTD Budget
2016 YTD Actuals
YTD Actual vs YTD Budget Variance
16,722,642 2,248,104 723,705 1,762,879 672,953 151,600 360,000 158,500 2,065 5,003,802 27,806,249
16,663,142 1,973,045 527,391 1,354,554 0 114,225 270,000 4,500 2,065 2,082,380 22,991,302
16,616,228 1,919,480 603,019 1,296,653 0 116,290 256,563 45,181 92,270 1,953,907 22,899,590
(46,914) (53,566) 75,628 (57,901) 0 2,065 (13,437) 40,681 90,205 (128,473) (91,712)
3,435,499
2,851,991
2,821,231
(30,760)
2,748,409 2,958,010 207,670 117,350 1,960 492,955
1,099,621 2,218,507 207,295 89,728 1,470 348,717
1,030,451 2,201,515 253,677 72,284 473 232,705
(69,169) (16,993) 46,382 (17,444) (997) (116,012)
3,861,783 7,216,751 1,979,819
3,022,478 4,589,469 1,145,044
2,951,767 4,301,221 1,180,727
(70,711) (288,248) 35,682
363,547 2,678,150 1,417,033 327,312 27,806,249 0
166,769 1,778,261 861,257 247,984 18,628,589 (4,362,713)
174,471 1,628,319 819,095 205,042 17,872,976 (5,026,614)
7,702 (149,941) (42,162) (42,942) (755,613) (663,901)
REVENUE Property Taxation User Charges Licenses, Permits and Rents Government Grants Grants from Other Municipalities Investment Income Penalties and Interest on taxes Donations Other Transfer from Reserves/Reserve Funds Total Revenues
OPERATING EXPENSE General Government Protection to Persons and Property Fire Police Conservation Authorities Protective Inspections and Control Emergency Measures Building Department Transportation Services Roadway Maintenance Capital Projects Winter Control Environmental Services Water System Solid Waste Management Parks, Recreation and Cemeteries Planning and Development Total Expenses TOTAL
Page 112 of 145 09/30/2016 1 of 1
1
TOWNSHIP OF SOUTH FRONTENAC
2017 Draft Budget
Including: High Level Summary of Changes Draft Budget - High Level Summary Summary of Changes Draft Budget (Option 1) Departmental Operating Budgets Summary of Capital Changes Capital Budget Linear Asset Construction Reserve & Reserve Funds
For presentation: Saturday November 12, 2016
9:00 AM Council Chambers
Distributed to Council on Tuesday, November 1, 2016 Please bring handout with you to Saturday’s session
Page 113 of 145
2
TOWNSHIPOF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016
High Level Summary of Changes Below is a high level summary of key changes from last year’s budget. The listing below incorporates all items directed by Council, originally requested by staff and recommended by committees. The impact of $925, 273 net change exceeds Council’s 2. 2% target as illustrated on the next page.
Variances in presented budget
Costs Savings Reduced recreation students
-7,4331 -7, 4331
Lost Revenues
Student funding Loughborough Garage rent
16, 6001 21, 7721 38, 3721
Increased Revenues
OCIF Investment Income
Recycling funding & processing
-113, 2891 -104, 5001 -22, 0001 -239, 7891
Increased Costs
Current Year Asset Investment Reserve Impact
183,920]
SCBA Reserve
40, 0001 63, 7941 10, 0001 290, 9971
OPP Verona Medical Clinic Allowance for Maintenance
Committed Staffing Costs Hydro incl streetlights
54, 3521 643, 0631
Enhanced Services Community Grants: -S8A Canada 150th
-CFDC
- Ken Garrett Park
-NFCS after school program -Bradshaw school program Organizational review staffing (5 months) PW - Light Equipment Operator converted from weekend OT
10, 0001 35, 0001 35, 0001 5, 0001
3,0001 44, 3001
31,872]
PW - Mechanic - offset with reduced contracted services
Staffing - Co-op student Expanded Roads Construction
22,0641 13, 3501 262, 5001
462, 0861 Other
28, 9731
Total
925, 2731
Page 114 of 145
3
TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 ( High Level Summary) Summary of Revenue and Expense 2016-2017Budget
Actuals
2016 Budget
30-sep-ie
2017 Budget
»
$
Variance
t
‘»
REVENUE Property Taxation User Charges Licenses, Permits and Rents Government Grants
Grants from Other Municipalities
188, 000
16,616,228
187, 750
-250
-0. 13%
2, 227, 404
1,906,261
2, 302, 789
75, 385
3.38% -3. 87%
724, 405
603, 909
696, 339
-28, 066
1, 762, 879
1, 296, 653
2, 110, 735
366, 856
- 24%
672, 953
0
579, 025
-93, 928
-13. 96%
99, 400
- 57%
Investment Income
151, 600
113, 732
251, 000
Penalties and interest on taxes
360,000
258, 582
360, 000
0
- 00%
Donations
158, 500
43, 780
38, 500
-120, 000
-75. 71%
Other
22,065
108, 300
16, 065
-6, 000
-27. 19%
Transfers From Reserves/Reserve Funds
5, 259, 206
1, 953, 907
4, 482, 943
-776, 263
-14. 76%
TOTAL Revenue
11, 527, 012
22, 899, 332
11, 034, 146
-492, 866
-4. 28%
3, 445, 047
2, 838, 103
3, 735, 996
290, 949
8.45%
Fire
2, 748, 408
1, 032, 429
3, 108, 204
359, 796
- 09%
Police
OPERATING EXPENSE General Government
Protection to Persons and Property
2, 958, 010
2, 201, 515
3, 022, 718
64, 708
- 1S%
Conservation Authorities
207, 670
253, 677
220, 392
12, 722
- 13%
Protective Inspectionsand Control
117, 350
72, 284
119, 663
2, 333
- 99%
Emergency Measures
1, 960
473
1, 951
-9
-0. 47%
Building Department
492, 955
236, 338
543, 246
50, 291
- 20%
Roadway Maintenance
11, 313, 935
7, 254, 806
10, 855, 218
-456, 717
-4. 05%
Winter Control
1, 979,819
1, 180, 727
1, 912, 992
-66, 827
-3. 38%
- 78%
Transportation Senwes
Envimnmental Services
363, 547
165, 873
391, 842
28,295
Solid Waste Management
2, 698, 152
1, 638. 591
2, 435, 368
-262, 784
-9. 74%
Parks. Recreationand Cemeteries
1,407, 489
818.812
1, 721, 408
313, 919
2230%
Water System
Planning and Devetopme/rf
327, 311
207, 785
425, 043
97, 732
- 88%
TOTAL Expense
28, 061, 653
17, 899, 501
28, 494, 060
432, 407
1.54%
TO BE RAISED BY TAXATION
16, 534, 641
-4, 999, 831
17, 459, 914
925, 273
- 60%
IMPACT ON TAXPAYER: BASED ON AVERAGE PHASE-IN ASSESSMENT THE TOWNSHIP’S SHARE OF
THE TAX BILLON A $251, 167 PROPERTYWILLINCREASE4.22% WHICH EQUALS$62.09
Page 115 of 145
4
TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 Summary of Changes
In order to meet the Council direction of 2. 2% taxpayer impact based the average phased-in residential property, a net impact of $363, 495 in changes is required.
Two scenarios were considered in meeting this required change.
- At the October 14th Committee of the Whole meeting, staff were asked to considerthe impact of removing the $120 sanitation charge from the tax bill.
In addition to removing the sanitation charge, a further reduction of $180, 327 would be needed.
- Removing enhancements or reducing budget lines to meet the required net impact of $363, 495
Option 1 is being presented to Council as a complete package and will be presented on November 12th. Below is a summary of items removed from the budget through staff discussion and CAO recommendations to bring the budget to 2. 2% taxpayer impact based on the average phased-in residential property
Staff/ CAO Adjustments Community Grant - Ken Garrett Park Community Grant - CFDC PW - Light Equipment Operator
-35, 000 -35, 000 -31, 872
PW- Mechanic
-22, 064
Reserve - Arena Floor
-50, 000
Outdoor Movie screen operating costs
-6,600
Other adjustment
Total
209
-180,327
Option 2 - The alternative to removing the sanitation charge from the tax bill (option 1 is to find an additional $182, 959 in savings. The CAO in consultation with management would search to find such savings if directed.
Page 116 of 145
5
TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 (Option 1) Summary of Revenue and Expense
2016-2017Budget
Actuals
2016 Budget
30-Sep-16
2017 Budget
$
$
$
Variance
$
%
REVENUE Property Taxation User Charges Licenses, Permits and Rents Government Grants
Grants from Other Municipalities
188, 000
16, 618, 228
187, 750
-250
-0. 13%
2, 227, 404
1,906,261
1, 017, 460
-1, 209, 935
-54. 32%
724, 405
603,909
696, 339
-28, 066
-3. 87%
1, 762, 879
1,296, 853
2, 119, 735
356, 856
- 24%
672, 953
0
579, 025
-93, 928
-13. 96%
Investment Income
151, 600
113, 732
251, 000
99, 400
- 57%
Penalties and interest on taxes
360, 000
256, 562
360, 000
0
- 00%
Donations
158, 500
43, 780
38, 500
-120, 000
-75. 71%
22, 065
108,300
16,065
-6, 000
-27. 19%
Transfers From Reserves/Reserve Funds
5, 259, 206
1, 953, 907
4, 482, 943
-776, 263
-14. 76%
TOTAL Revenue
11, 527, 012
22, 899, 332
9, 748, 826
-1, 778, 186
-15. 43%
3, 445, 047
2, 838, 193
3, 677, 259
232,212
- 74%
Fire
2, 748, 408
1, 032, 429
3, 108,204
359, 796
- 09%
Police
Other
OPERATING EXPENSE General Government
Protection to Persons and Property
2, 958, 010
2, 201, 515
3, 022, 718
64,708
- 19%
Conservation Authorities
207, 670
253, 677
220, 392
12, 722
- 13%
Protective Inspections and Control
117, 350
72, 284
119, 683
2, 333
1.99%
Emergency Measures
1, 960
473
1, 951
-9
-0. 47%
Building Department
492, 955
- 338
543, 246
50, 291
- 20%
RoadwayMaintenance
11, 313, 935
7, 254, 806
10, 801, 282
-512, 653
-4. 53%
Winter Control
1, 979, 819
1, 180, 727
1,912, 992
-66, 827
-3.38%
Transportation Ser/ices
Environmental Sen/ices
363, 547
165, 873
391, 842
28, 295
- 78%
Solid Waste Management
2, 698, 152
1, 636, 591
2, 435, 368
-282, 784
-9.74%
Parks, Recreation and Cemeteries
1, 407. 489
818, 812
1,664,804
257, 315
- 28%
Water System
327, 311
207, 785
425, 043
97, 732
- 86%
TOTAL Expense
28, 061, 653
- 899, 501
28, 324, 784
263, 131
- 94%
TO BE RAISED BY TAXATION
16, 534, 641
-4, 998, 831
18, 575, 958
2, 041, 317
- 35%
Planning and Development
IMPACT ON TAXPAYER:
BASEDON AVERAGE PHASE.IN ASSESSMENT THE TOWNSHIP’SSHARE OF THE TAX BILL ON A $251, 167 PROPERTY WILL INCREASE 2.20% WHICH EQUALS $32. 41
Page 117 of 145
6
TOWNSHIPOF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 (Option 1) General Government Detail
GENERAL MUNICIPAL ACTIVITY
Revenue
Taxation - Supplementary & PIL
Government Grants
2016-2017 Budget
Actuals
2016 Budget
30-Sep-16
2017 Budget
»
$
$
Variance
»
%
188, 000
16, 616, 228
187, 750
-250
-0. 13%
1, 481, 300
1, 110, 975
1, 481, 300
0
00%
Investment Income
146, 500
110, 837
251, 000
104, 500
33%
Penalties and interest on taxes
360, 000
256, 562
360, 000
0
00%
Other
0
53, 759
0
0
00%
Total Revenue
2, 175, 800
18, 148, 361
2, 280, 050
104, 250
79%
Expense 0
- 00%
25
- Operations
- Transfer to Resenres
1,599,674
1, 653, 431
1, 783, 594
183, 920
50%
Total Expense
1, 599, 674
1, 653, 456
1, 783, 594
920
50%
TOTALGENERALMUNCIPALACTIVITY
-576,126
-16, 494, 905
-496, 456
79,670 .13.83%
- COUNCIL
- Revenue
16, Grants from Other Municipalities 17. Transfer from Reserves 18. Total Revenue
14, 000
14, 000
0
- 00%
0
5, 000
5, 000
- 00%
14, 000
19, 000
5, 000
71%
Expanse 147, 857
109, 618
154, 887
7,030
75%
Benefits
2, 594
3, 189
3, 476
882
98%
Memberships, Training and Travel
34, 000
22, 703
34, 000
0
00%
Communications
9, 880
8, 848
12, 613
2, 733
2766%
- Council Operations
27, 282
20, 855
29, 593
2, 331
55%
Grants
152, 000
31, 668
175, 000
23, 000
- 13%
0
0
0
0
- 00%
10, 000
10, 000
10,000
0
00%
Total Expense
383, 593
206, 861
419, 568
35, 975
38%
TOTAL COUNCIL
369, 593
206, 861
400, 568
30, 975
38%
Remuneration
Transferto Capital
Transfer to Reserves
ELECTIONS
Revenue
Transfer from Reserves
00%
Total Revenue
0
00%
Expense
Remuneration
0
0
0
000%
- Benefits
0
0
0
00%
Memberships, Training and Travel
0
0
0
00%
Communications
0
0
0
00%
Elections Operations
0
0
0
00%
Transfer to Reserves
25, 000
25, 000
25, 000
00%
Total Expense
25, 000
25, 000
25, 000
00%
TOTAL ELECTIONS
25, 000
25, 000
25, 000
0.00%
Page 118 of 145
7
TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 (Option 1) General Government Detail
2016-2017 Budget
Actuals
2016 Budget
30-Sep-16
2017 Budget
$
$
$
Variance
$
%
CORPORATE SERVICES
Revenue
User Charges
12, 200
10, 341
11,950
-250
-2. 0S%
- Licenses, Permits and Rents
1, 600
757
1, 600
0
00%
Government Grants
1, 000
2, 875
0
0
0
0
0
00%
Transfer from Reserves
56, 500
7, 123
40, 000
-16, 500
-29. 20%
- Total Revenue
71, 300
21, 098
53, 550
-17, 750
-24. 89%
- Remuneration
618, 186
465, 130
664, 042
45, 856
7.42%
- Benefits
191, 327
138, 842
214, 330
23, 012
12.03%
0
0
0
0
0.00%
- Memberships, Training and Travel
21, 050
14, 618
23, 450
2, 400
40%
Communications
45, 135
36, 946
45, 936
801
77%
Professional and Consulting Fees
93, 260
83, 941
56, 650
-36, 610
-30. 28%
- AdministrativeOperations
145, 539
68, 688
109, 608
-35, 931
-24. 69%
59 Transfer to Capital
32, 500
7, 123
40, 000
7, 500
08%
Total Expense
1, 146, 997
815, 288
1, 154, 025
7, 028
61%
TOTAL CORPORATE SERVICES
1,075,697
794, 191
1, 100,476
24, 778
- 30%
208, 139
157, 075
198, 755
-9, 384
-4. 51%
- Other
-1, 000 -100. 00%
Expense
Inter DepartmentalTransfer
ADMINISTRATIVE FACILITIES
Revenue
Facilities Revenue
Donations
0
50
0
0
- 00%
30, 000
18, 729
25, 000
-5, 000
-16. 67%
238, 139
175, 854
223, 756
-14, 384
-6. 04%
- Remuneration
0
2, 175
0
0
00%
Inter Departmental Transfer
0
129
300
300
- 00%
2, 500
8, 462
2, 500
0
- 00%
155, 619
103, 094
169, 489
13, 870
- 91%
72 Transfer to Capital
30, 000
18, 729
25, 000
-5, 000
-16. 67%
- Transfer to Reserves
101, 664
5, 000
97, 783
-3, 881
-3. 82%
- Total Expense
289, 783
137, 589
295, 071
5,288
82%
TOTAL ADMINISTRATIVE FACILITIES
51, 644
-38, 265
71,316
19, 672
- 09%
76 Total General Government
945, 808
-15, 507, 118
1, 100, 904
155, 096
- 40%
66 Transfer from Reserves Total Revenue
Expense
Professional and Consulting Fees
Facilities Operating Costs
Explanation of Significant Variances
Line 5
Investment - AMO - One Investment Program
Line 11
In year - AIR
line 24
website- vendorand planningsubscription feeds $3,000
line 25
grants to organizations
line 71
Hartington site ongoing monitoring $7, 500
Page 119 of 145
8
TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 (Option 1) Protection to Persons and Property Detail
FIRE
Revenue
User Charges
Grants from Other Municipalities
2016-2017 Budget
Actuals
2016 Budget
30-Sep-16
2017 Budget
$
$
»
Variance
$
%
59, 500
14, 035
69, 500
10, 000
- 81%
0
0
0
0
00%
Other
0
0
0
0
00%
Transfer from Reserves
1, 325, 615
93, 382
1, 638, 212
312, 597
58%
Total Revenue
1, 385, 115
107, 418
1, 707, 712
322, 597
29%
Expense
Remuneration
447, 265
230, 423
448, 154
889
20%
Benefits
64,523
45, 486
65, 405
882
37%
Memberships, Training and Travel
12, 300
2, 956
11, 200
-1, 100
-8. 94%
- Communications & Public Education
76,731
23, 311
73, 503
-3, 228
-4. 21%
- Professional and Consulting Fees
3, 300
1, 928
2, 500
-800
-24. 24%
- Fire Operations
228, 782
151, 172
228, 863
-119
-0. 05%
- Transferto Capital
1, 390, 615
93, 382
1, 710, 212
319, 597
98%
Transfer to Reserves
374, 500
369, 353
414, 500
40, 000
68%
Total Expense
2, 598, 016
927, 012
2, 954, 138
356, 122
71%
TOTAL FIRE
1,212, 901
819,595
1, 246, 426
33, 525
2.76%
- Facilities Operating Costs
141, 382
96, 749
146, 066
3, 874
6(»l
Total Expense
141, 392
96, 749
146, 066
3, 674
80’it
TOTAL FIRE FACILITIES
141, 392
96, 749
145, 066
3, 674
60%
911 Operations
9, 000
8, 667
9, 000
00’%
Total Expense
9, 000
8, 687
9,000
00%
TOTAL 911 SERVICE
9,000
8, 667
9, 000
- 00%
1, 363, 293
925,011
1,400, 492
FIRE FACILITIES
Expense
911 SERVICE
Expense
TOTAL FIRE
37, 199
- 73%
Explanation of Significant Variances line 16
SCBA reserve
Page 120 of 145
9
TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 (Option 1) Protection to Persons and Property Detail
1,
POLICE
Revenue
User Charges
Government Grants
Actuals
2016-2017 Budget
2016 Budget
30-Sep-16
2017 Budget
$
$
$
Variance
$
%
10, 500
8, 854
10, 500
0
0
0
0
- 00%
Transfer from Reserves
2,500
0
3, 000
500
00%
Total Revenue
13, 000
8, 854
13, 500
500
85%
Expense
Remuneration
1, 200
0
1, 200
0
00%
Memberships, Training and Travel
1, 600
75
1, 700
100
25%
Communications
1, 000
1, 618
1, 814
814
40%
Police Operations
2, 941, 010
2, 197, 672
3, 004, 804
63, 784
17%
Total Expense
2, 944, 810
2, 199, 365
3, 009, 518
64, 708
20%
TOTAL POLICE
2, 931, 810
2,190,511
2, 996, 018
64, 208
- 19%
0
00%
RIDEPROGRAM
Revenue
Government Grants
13, 200
8, 829
13, 200
00%
Total Revenue
13, 200
8, 829
13, 200
00%
Ride Operations
13, 200
2, 149
13, 200
00%
Total Expense
13, 200
2, 149
13,200
00%
Expanse
TOTAL RIDE PROGRAM
Total Police
-6, 680
2,931,810
- 00%
2, 183, 832
2, 996, 018
64, 208
18%
CONSERVATION AUTHORITIES
Expense
Remuneration
1, 500
1, 100
1, 530
30
00%
Conservation Authority Transfers
208, 170
252, 577
218, 862
12, 692
16%
Total Expense
207, 670
253, 677
220, 392
12, 722
13%
TOTALCONSERVATIONAUTHORITIES
207,670
253, 677
220,392
12, 722
- 13%
Explanation of SianjficanLVariances
Line 11
OPP contract
Page 121 of 145
10
TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 (Option 1) Protection to Persons and Property Detail
2018-2017 Budget
Actuals
2016 Budget
30-Sep-16
2017 Budget
$
$
$
Variance
$
%
i.
PROTECTIVE INSPECTIONS AND CONTROL
Revenue
User Charges
S, 625
2,614
5, 625
0
00%
Licenses, Permits and Rents
61, 500
53, 628
54, 090
-7. 410
-12. 05%
Government Grants
21, 000
8, 571
21, 000
0
00%
Other
2, 065
0
2, 065
0
00%
Total Revenue
90, 190
64, 813
82, 780
-7, 410
-8. 22%
Expense
Inter Departmental Transfer
0
0
0
0
- 00%
12, 800
0
00%
Memberships, Training and Travel
12, 800
8, 363
- Communications
3, 125
2, 603
3, 125
0
00%
Professional and Consulting Fees
2, 800
2, 620
4, 000
1, 200
86%
Protective Operations
98, 625
58,698
99, 758
1, 133
15%
Transfer to Reserves
0
0
0
0
00%
Total Expense
117, 350
72, 284
119, 683
2, 333
99%
TOTAL PROTECTIVE INSPECTIONS AND CONTROI-
27, 160
7, 471
36, 903
9, 743
87%
EMERGENCY MANAGEMENT
Revenue
Transfer from Reserves
00%
Total Revenue
00%
Expense
Remuneration
400
0
400
0
- Memberships, Training and Travel
200
0
200
0
00%
Communications
660
473
651
-9
-1. 38%
- Emg Management Operations
700
0
700
0
00%
Total Expense
1, 960
473
1, 951
-9
-0. 47%
- TOTAL EMERGENCYMANAGEMENT
1, 960
473
1,951
-9
-0.47%
- 00%
Explanation of Significant Variances
Page 122 of 145
11
TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 (Option 1) Protection to Persons and Property Detail
2016-2017Budget
Actuals
2016 Budget
2017 Budget
30-Sep-16
$
Variance
»
»
%
BUILDING
Revenue
User Charges
13, 000
9, 334
12, 000
-1, 000
-7. 69%
Licenses, Permits and Rents
361, 200
337, 003
371, 200
10, 000
77%
Government Grants
0000
00%
Other
20, 000
350
10, 000
-10, 000
-50. 0(»l
Transfer from Reserves
75, 060
0
127, 101
52, 041
- 33%
Total Revenue
489, 260
346, 687
520, 301
51, 041
- 88%
218, 886
111, 720
264, 193
45, 307
- 70%
72, 737
37, 254
87, 534
14, 797
- 34%
0
0
0
0
- 00%
12, 400
1, 304
10,600
-1, 800
-14. 52%
- Communications
3, 770
3, 033
5, 330
1, 560
38%
Professionaland Consulting Fees
26,000
3, 387
15, 000
-11, 000
-42. 31%
- Building Operations
79, 467
42, 881
81, 645
2, 178
74%
Transferto Capital
35, 000
0
35, 000
0
00%
Expense
Remuneration
Benefits
Inter DepartmentalTransfer
Memberships, Training and Travel
Transfer to Reserves
21, 000
21, 000
21, 000
0
00%
Total Expense
469, 260
220, 587
520, 301
51, 041
88%
TOTAL BUILDING
.
126, 101
00%
CIVIC NUMBERS
Revenue
User Charges
2, 600
3, 000
2, 600
00%
Total Revenue
2, 600
3, 000
2, 600
00%
Remuneration
14, 995
11, 264
14, 995
- Benefits
5, 200
3, 900
5, 200
0
00%
Civic Numbers Operations
3, 500
587
2, 750
-750
-21. 43%
- Total Expense
23, 695
15, 751
22, 945
-750
-3. 16%
- TOTAL CIVIC NUMBERS
21, 095
12, 751
20, 345
-750
-3. 55%
- TOTAL BUILDING
21,095
-113, 350
20, 345
750
-3. 55%
4, 552, 988
3, 257, 114
4, 676, 101
123, 113
2.70%
- Expense
31
Total Protection to Persons and Property Detail
0
.
- 00%
Explanation of Significant Variances
line 9/10
Percentage of Manager of Development Services
Page 123 of 145
TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 (Option 1) Transportation Services Detail
ROADS
Revenue
12
Actuals
2016-2017 Budget
2016 Budget
30-Sep-16
2017 Budget
$
$
$
$
31,000
25,000
416.67% -27. 01%
Variance
%
User Charges
6, 000
Licenses, Permits and Rents
80, 616
43, 424
58, 844
-21, 772
Government Grants
113, 779
109, 279
222, 568
108, 789
61%
Grants from OtherMunicipalities
658, 953
0
565, 025
-93, 928
-14.25%
Other
8, 745
0
50, 213
4, 000
4, 000
- 00%
Transfer from Reserve
2, 741, 086
1, 591, 911
1, 768, 997
-972, 089
-35. 46%
Total Revenue
3, 600, 434
1, 803, 572
2, 650, 434
-950, 000
-26. 39%
1, 112, 398
868, 234
1, 176, 802
64, 204
77%
07%
Expense
Remuneration
Benefits
367, 842
414, 610
401, 002
33, 360
Inter Departmental Transfer
-768, 980
-536, 501
-781, 605
-14, 625
91%
Memberships, Training and Travel
41, 500
25, 408
41, 500
0
00%
Communications
31, 366
24, 721
58, 168
26, 800
- 44%
37, 000
- 861
47, 000
10, 000
03%
Professionaland Consulting Fees
Roads Operations* (see details below)
2, 538, 854
1, 720, 284
2, 631, 188
92,334
64%
Transfer to Capital
7, 264, 300
4, 269, 533
6, 693, 500
-570, 800
-7. 86%
Transfer to Reserves
687, 857
460, 659
533, 929
-153, 028
-22. 38%
Total Expense
11,313, 937
7, 254, 808
10, 801, 282
-512. 655
-4. 53%
TOTAL ROADS
7, 713, 503
5.451, 236
8, 150, 848
437.345
67%
WINTER CONTROL
Expense
Remuneration
407, 503
239, 145
387, 423
-20, 080
-4. 93%
Benefits
141, 848
0
130, 618
-11, 230
-7. 92%
Inter Departmental Transfer
547, 997
337, 373
527, 105
-20, 892
-3. 81%
Winter Control Operations
882,471
604, 209
867, 846
-14, 825
-1.66%
Transfer to Capital
0
0
0
0
00%
Total Expense
1, 979, 819
1, 180, 727
1, 912, 992
-66, 827
-3. 38%
TOTAL WINTER CONTROL
1,979,819
1, 180, 727
1, 912.992
-66,827
-3.38%
Total Transportation Services
9, 693, 322
6, 631, 962
10, 063, 840
- 518
3.82%
Roads Operations Breakdown
YTD Actual 2016 Budget
30-Sep-16
2016-2017 Budget 2017 Budget
$
Variance
$
t
19, 755
-4, 696
-10. 21% 24. 96%
%
Maintenance - Structures
24, 451
13, 676
Roadside Maintenance
316, 500
213, 401
395, 500
79, 000
Hardtop Maintenance
372, 000
252, 431
341, 000
-31, 000
-8. 33%
Loose Top Maintenance
313, 700
185, 132
226, 000
-87, 700
-27. 96%
Safety Devices
312, 500
224, 165
310, 500
-2, 000
-0. 64%
Street Lights
26, 028
43, 971
83, 000
56, 972
89%
Overhead
1, 173, 675
787, 507
1, 255, 433
81, 758
97%
TOTAL ROADS MAINTENANCE
2, 538, 854
1, 720, 284
2, 631, 188
92,334
3.64%
Explanation of Significant Variances Line5
OCIF increase
Line 6
City Funding decrease
Line 14
AVL in vehicles
Line 29
Adjusted to rolling 5 yearaverage
Line 33
Enhanced weedspraying and drainage
Line 37
Increase streetlight costs including hydro
Page 124 of 145
13
TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 (Option 1) Environmental Services Detail
2016-2017Budget
Actuals
2016 Budget
30-Sep-16
2017 Budget
Variance
$
$
$
$ %
361, 147
240, 270
369, 442
8, 295
- 30%
2, 400
1, 800
2, 400
0
00%
WATER SYSTEM
Revenue
User Charges
Licenses, Permits and Rents
Government Grants
0
0
Other
0
100
0
0
00%
Transfer from Reserves
0
0
20, 000
20, 000
00%
Total Revenue
363, 547
242, 170
391, 842
28, 295
78%
Expense
Remuneration
3, 030
428
3, 030
0
00%
Inter Departmental Transfer
0
109
500
500
00%
Communications
3, 785
3,257
4, 420
635
16.78%
161, 000
13, 000
- 42%
00
00%
Professional and Consulting Fees
138, 000
86, 287
Water System Operations
77, 543
75, 782
90, 400
12, 857
58%
Transfer to Reserves
141, 189
0
122, 492
-18, 697
-13. 24%
Transfer to Capital
0
0
20, 000
20, 000
00%
Total Expense
363, 547
165, 873
391, 842
8, 295
- 28%
18,
TOTAL WATER SYSTEM
SOLIDWASTEAND FACILITIESMANAGEMENT
Revenue
User Charges
Government Grants
Transfer from Reserves
Total Revenue
Expense
-76,297
- 00%
1, 570, 431
1,461, 602
313, 992
-1, 256, 439
-80. 01%
114, 600
41, 739
131, 000
16, 400
- 31%
410, 500
61, 920
129, 300
-281, 200
-88.50%
2, 095, 531
1, 565, 261
574, 292
-1, 521, 239
-72. 69%
Remuneration
272, 992
236, 066
276, 185
3, 193
17%
Benefits
91, 762
79, 567
95, 527
3, 765
10%
Inter DepartmentalTransfer
65, 000
11,895
64, 500
-500
-0. 77%
Memberships, Training and Travel
3, 300
603
3, 300
0
00%
Communications
26, 960
20, 213
24, 647
-2, 313
-8. 58%
Professional and Consulting Fees
106, 500
48, 138
108, 500
0
00%
Solid Waste Management Operations
1, 681, 138
1, 140, 100
1, 695, 409
14, 271
85%
Transfer to Capital
410, 500
61, 620
129, 300
-281, 200
-68. 50%
Transfer to Reserves
40, 000
40, 000
40, 000
0
00%
Total Expense
2, 698, 152
1, 636, 591
2, 435, 368
-262, 784
-9. 74’»l
TOTAL SOLID WASTE MANAGEMENT
602,621
71,330
1, 861, 076
1,258, 465
83%
Total Environmental Services
602,621
-4,967
1, 861, 076
1, 258, 455
- 83%
Explanation of Significant Variances Line 14
Renewed contract with Utilities Kingston
Page 125 of 145
14
TOWNSHIPOF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 (Option 1) Parks, Recreation and Cemeteries Detail
2016-2017Budget
Actuals
2016 Budget
30-Sep-16
2017 Budget
Variance
$
t
t
$ %
PARKS AND RECREATION PROGRAMS 2.
Revenue
UserCharges
45, 301
45, 156
39, 760
-5, 541
-12.23%
Government Grants
18, 000
14, 385
6, 500
-11.500
-63. 89%
Donations
4, 500
43, 230
4, 500
0
00%
Other
0
3,878
0
0
0.00%
Transfers From Reserves/Reserve Funds
0
0
Total Revenue
87, 801
106, 649
50, 760
Expense
Remuneration
132, 040
141, 886
137, 410
5, 370
07%
Benefits
22, 356
21, 656
19, 980
-2, 396
-10. 72%
Inter DepartmentalTransfer
7, 500
1,429
6, 500
-1, 000
-13. 33%
Memberships,Training and Travel
8,450
6, 033
8,200
-250
-2. 96%
Communications
10, 554
10, 506
13, 850
3, 296
23%
Professional and Consulting Fees
Parks and Recreation Programs - Operations
00
- 00%
-17, 041
-25. 13%
200
206
200
0
- 00%
60, 880
110, 547
71, 544
10, 664
- 52’)l
Grants
0
0
0
0
00%
Transfer to Capital
0
0
0
0
00%
Transfer to Reserves
0
0
0
0
00%
Total Expense
241, 980
292, 264
257, 664
15, 684
48%
TOTAL PARKS AND RECREATION PROGRAMS
174, 179
185, 615
206, 904
32, 725
18.78%
PARKS AND RECREATION FACILITIES
BUILDINGS
Revenue
User Charges
1, 000
6, 060
2, 000
1, 000
00%
Licenses, Permits and Rents
8,450
9, 169
8, 950
500
92%
Government Grants
0
0
244, 167
244, 167
00%
Grants from Other Municipalities
0
0
0
0
00%
Donations/Contributions
154, 000
500
34, 000
-120, 000
-77. 92%
Transfer from Reserves
438, 000
152,451
545, 833
107, 833
62%
Total Revenue
601, 450
169, 080
834, 950
233, 500
82%
Expense
Remuneration
0
8, 618
0
0
00%
Benefits
Inter DepartmentalTransfer
Communications
Professional and Consulting Fees
0
0
0
- 00%
8, 763
11, 300
4, 300
- 43%
740
504
786
46
- 18%
7, 600
1, 221
7, eoo
0
- 00%
Building Operations
146, 507
97, 979
168, 280
21, 683
- 79%
Transfer to Capital
592, 000
152,451
824, 000
232, 000
- 19%
753, 937
269, 525
1, 011, 965
258, 028
34.22%
152, 487
100, 445
177, 015
24, 528
- 09%
40 Total Expense 41.
0
7, 000
TOTAL BUILDINGS
Page 126 of 145
15
TOWNSHIPOF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 (Option 1) Parks, Recreation and Cemeteries Detail
PARKS
Revenue
User Charges
Licenses, Permits and Rents
2016-2017Budget
Actuals
2016 Budget
aO-Sep-16
t
t
2017Budget
Variance
$
%
1, 000
1, 235
1, 000
0
- 00%
500
1, 052
500
0
- 00%
Government Grants
0
0
0
0
- 00%
Donations/Contributions
0
0
0
0
- 00%
AS.
Other
0
0
0
0
00%
Transfer from Reserves
115, 500
28, 390
105, 500
-10, 000
-8.66%
Total Revenue
117, 000
30, 677
107, 000
-10, 000
-8.55%
Expense
Remuneration
0
27, 828
0
0
00%
Benefits
0
0
0
0
00%
Inter Departmental Transfer
15, 000
16, 906
13, 000
-2, 000
-13. 33%
Professional and Consulting Fees
8, 000
712
8, 000
0
00%
Parks Operations
116, 855
56, 561
119, 112
2,257
93%
Transferto Capital
115, 500
28, 300
105, 500
-10, 000
-8.66%
Total Expense
255, 355
130, 307
245, 612
-9, 743
-3. 82%
TOTAL PARKS
138, 355
99, 721
138, 612
257
18%
ARENA
Revenue
User Charges
Transfer from Reserves
00%
Total Revenue
00%
Expense
Remuneration
Transfer to Others
Transfer to Reserves
00%
1, 200
750
1,200
0
- 00%
69,489
69, 076
73, 354
3, 865
- 56%
0
0
0
0
- 00%
Total Expense
70, 689
69, 826
74, 554
3, 865
47%
TOTAL ARENA
70, 689
69, 826
74, 554
3, 865
5.47%
TOTAL PARKS AND RECREATION FACILITIES
361, 531
269, 992
390, 182
28, 651
7.92%
TOTAL PARKS AND RECREATION
535, 710
455, 607
597, 086
61, 376
46%
CEMETERIES
Revenue
User Charges
44, 000
23, 370
36, 000
-8, 000
-18. 18%
Investment Income
5, 100
2, 895
0
-5, 100
-100. 00%
Donations
0
0
0
0
00%
Transfer From Reserves
0
0
0
0
00%
Total Revenue
49, 100
26, 265
36, 000
-13, 100
-26. 68%
75, 528
46, 799
75, 008
-520
-0. 69%
0
0
.
Expense
Cemetery Operations
Transferto Capital
Transfer to Reserves
10,000
Total Expense
85, 528
TOTAL CEMETERIES
36, 428
86
Total Parks, Recreation and Cemeteries
572, 138
00
- 00%
10,000
0
-10.000
-100.00%
56, 789
75, 008
-10, 520
-12. 30%
30, 534
39, 008
2, 580
- 08%
486, 141
636, 094
63, 956
- 18%
Explanation of Significant Variances Line 16
Recreation guide increased cost Bedford 150th celebration- additional$5,000
Line 38
Sand and protective netting at several facilities Grass cutting increased cost
Line 83
Elimination of the lot addition reserve contribution
Page 127 of 145
16
TOWNSHIP OF SOUTH FRONTENAC 2017 Draft Budget - November 1, 2016 (Option 1) Planning and Development Detail
Actuals
2016-2017 Budget
2016 Budget
30-Sep-16
2017 Budget
Variance
t
$
$
$ %
112, 100
17, 000
PLANNING
Revenue
User Charges
Government Grants
Grants from Other Municipalities
Transferfrom Reserves
Total Revenue
95, 100
70, 745
0
0
0
0
64, 445_
0
75, 000
10, 555
- 38%
159, 545
70, 745
187, 100
27, 555
- 27%
00
- 88%
- 00%
00
0.00%
Expense
Remuneration
133, 990
99, 891
199, 213
66, 223
68%
Benefits
42, 615
32, 300
63, 739
21, 124
57%
Inter Departmental Transfer
0
0
0
0
00%
Memberships, Training andTravel
7, 200
2, 759
10, 535
3, 335
32%
Communications
5, 450
4, 902
8, 707
1, 257
06%
Professionaland Consulting Fees
30, 000
38, 913
64, 000
34, 000
33%
Planning Operations
98, 056
18, 929
80, 850
-17, 206
-17. 55%
Transfer to Capital
0
0
0
0
00%
Transferto Reserves
10, 000
10, 000
0
-10, 000
-100. 00%
Total Expense
327, 311
207, 785
425, 043
97, 732
86%
TOTAL Planningand Development
167, 766
137, 039
237, 943
70, 177
- 83%
Explanation of Significant Variances
line 9/10/12
Manager of Dev Services
line 14
legal fees - 0MB
line 8/15
Source Water
Page 128 of 145
17
2017 Capital Budget- Draft November 1 2016 Summary of changes Capital budget details were presented at the October 11th and 25th Committee of the Whole meetings. The targeted capital budget based on the long range financial plan is $9. 5 million The attached represents the updated capital schedule after staff review and CAO recommendations
Total as Presented
14, 568,5121
Removed:
Storrington Patrol Yard - Site Paving
-300, 000
Centennial Park - Purchase Adjacent land
-50, 000
Centennial Park - Outdoor Movie Screen & Equipment Gerald Ball Park - Fencing for New Dog Park Keeley Patrol Yard - Pave Plow StorageArea LIDAR3D Imaging GIS
-26, 000 -10, 000 -15,000 -5, 000
Subtotal
-406, 000
Amended:
Bedford Patrol Yard - Fire seperation reduced to $5, 000
-15, 000
Water Tower from 100, 000 to 20, 000 for repairs, business
case needed for filling station
-80,000
Linear Asset Construction:
- Remove Sunbuiy Road
- Sunbury Road for design and shovel ready project
-4, 500,000 1 50, 000
remove Harrowsmith Phase 2 update description of intersection improvement to
-700, 000
reflect Harrowsmith Intersection
-Stars Corner added for design and preliminary work
Subtotal
550, 000
-4,595,000
Total Adjustment
-5,001,000]
[Revised Value
9, 567, 512|
Further Staff Comments:
Garbage Truck
250, 000
-Could be placed on hold pending business case and review of funding sources, impact on recreation service levels and staffing
Page 129 of 145
18
2017 CAPITAL BUDGET - Draft November 1, 2016
BUDGETED
EXPENDITURE
PROPOSEDFINANCING TAX LEVY
RESERVES
OTHER
GENERAL GOVERNMENT Corporate Services New Projects Great Plains - Customer Self Serve Module / e-send
Total
40, 000 40, 000
40, 000 40, 000
Working Funds
35, 000 35,000
35, 000 35,000
Building Equipment
- 000 45, 000
35, 000 45, 000
Fiscal-Working Funds Rolling - Fire Reserve
30, 000
Fiscal-Working Funds (unspent Capital)
Rolling" Fire Reserve
PROTECTIVE SERVICES Building Carried Forward from 2016
Pick up Truck/SUV (replacing 2007) Sub-total
Fire Carried Forward from 2016
Replacement extrication equipment - Station 4 1/2 ton truck - Replace 2003-Unit 27 New Projects New-Commercial bunker gear washer/dryer-Station 8 New Recruits - Pagere/GearX 30 Thermal Imaging Camera
5, 000 60, 000 7, 000
Sub-total
35, 000 60, 000 7, 000 350, 000 532, 000
72, 000
350, 000 460, 000
Total
567, 000
72, 000
495, 000
PumperJ^eplacement-1991 GMC
TRANSPORTATION DEPARTMENT Carried Forward from 2015
Sand Dome - Doors - Hartington
50, 000 50, 000 10, 000
50, 000 50, 000 10, 000
Vertical - Facilities Res
300, 000
300,000
Woriang Funds
28, 000 10, 000 60, 000
28, 000 10, 000 60, 000
Vertical - Facilities Res
5, 000 30, 000
5, 000 30, 000
Keeley Patrol yard - Front power gate
35, 000
35, 000
KeeleyAdmin - Finalize renovations
35, 000
Portland Yard - New Overhead doors & operators
15, 000 35, 000
35, 000 15, 000 35, 000
Rolling - Capital - Roads Rolling - Capital - Roads Rolling - Capital - Roads Rolling - Capital - Roads Roads, 50,000 Recreation. 125, 000 Landfill dosure
Sand Dome - Doors - Bedford
Keeley- Paint Booth Conversion to service bay
Vertical - Facilities Res Vertical - Facilities Res
Carried Forward from 2016
Ractw CommunloaUffli (Flm and PW) Street Lights- New LED Installation Picadilly Patrol Yard Decommissioning Keeley Patrol yard - Generator replacement New Projects Bedford Patrol yard - Fire Seperation Keeley Patrol yard - Garage Door replacements
Halfton - 4 X 4 - Replace FT-51
**
3/4 ton 4 X 4 with Plow/Sander-replace FT-02 Bulldozer- replace FT-92 and BT-92 Wood Chipper - replace FT-85
60, 000 120, 000
60,000
60, 000 120, 000 60, 000
Garbage Truck - replace 2010 and transfer to recreation
250,000
250, 000
Truck Scanner Box Paver for Tandem
Inverary Intersection - Traffic Signals - Back up solar
Linear Asset Construction-Villages/Locai Roads/Arterial Roads
7, 500 6, 000 12, 000
Working Funds Vertical - Facilities Res Vertical - Facilities Res Vertical - Facilities Res Vertical - Facilities Res
(10k from 2016) Vertical - Facilities Res Vertical - Facilities Res
7, 500 6, 000 12, 000
5, 500, 000 4, 205, 339
800, 997 693. 864
Dev Chgs 200, 000 OCIF 222. 568 AIR 400. 997 County FGT 471, 098
(City 93,929 to 2018) Total SYDENHAM WATER Water Tower
Total ENVIRONMENTAL SERVICES Sanitation-Dlsposal Attendant Building Establish Transfer Station Sub-total
Total
- 678, 500 4, 230, 839
1, 753. 997 693. 864
20, 000 20, 000
20, 000 20,000
Water Reserve
20, 000 25, 000
20, 000 25, 000
Landfill Closure Landfill Closure
45, 000
45, 000 65.000
85, 000
Page 130 of 145
19
2017 CAPITAL BUDGET - Draft November 1, 2016
BUDGETED
EXPmoiTVRE
PROPOSEDFINMCMG TAXLEVY RESERVES OTHER
TOWNSHIP FACILITIES MANAGEMENT Carried Forwardfrom 2013 Rec Res 10,000 Vert-Fac Res 23, 000
Asbestos Assessment
33, 000
Energy Audit
32,500
33, 000 32, 500
OPP Building -Garage Floor Drains
20, 000
20, 000
NewHall-Perth Rd- Station 6 (Land/Architect)
118, 212
118, 212
Bradshaw-Station 1 paving - per study
8, 000
8, 000
Wash Curtains (Stn 5 & 8)
12, 000
12, 000
Verona-Station 3 repairs as per study
5, 000
5, 000
18,800
18, 800
1, 000, 000
1, 000, 000
Carry over 2015: DCF 87, 000 FGT 250, 000 Vert-Fac 663, 000
10, 000
10, 000
Vertical - Facilities
5, 000
5, 000
Vertical - Facilities
25, 000
11, 000 Vertical Fac Res 2016-14, 000-Fisca]-
Federal Gas Tax
Carried Forward from 2014
Carried Forward from 2015 Facilty Signage NewHall - Perth Road-Station 6 Carried Forwardfrom 2016 Paving - Station 7
Vertical - Facilities Res DCF 103, 212 Vert-Fac Res 15, 000 Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Vertical - Facilities Res
New Projects
Verona Medical - Lighting and Flooring upgrade Windows/insulation - Station 5
Total
25, 000 1, 287, 512
Working Funds (unspent Capital)
0
1, 287, 512
0
RECREATION Carried Forwardfrom 2013
Recreation buildings- re-keying
11, 000
11,000
8, 000
4, 000
Carried Forward from 2015
Museum - Window Replacement Carried Forwardfrom 2016
FennoyHa<-BuSJngupgnriBa, >»t)l, pai!imul8tmn, aeptc GinidoiBrHall - FrontS:ep RT[‘acement
(8, 000from 2013) 4, 000
Parkland
30, 000
Centennial Park - Upper Ball Diamond Repair
40,000 19, 000"
Boat Launch upgrades (Buck Lake & Knowlton)
- 000
40, 000 19, 000 60, 000
500, 000
333, 333 166, 667
CIP 150 application
155, 000
77, 500
ON 150 application
1 o.ODO 5.000 20, 000
10, 000 5, 000 20, 000
Parkland
15, 000
15, 000
Fundraising
15, 000
Fundraising
Parkland Parkland
New Projects
Storrington Centre - accessible washrooms, update septic, pafking lot improvements, retrofitting, kitchen update, space reconfiguration
Point Park- accessible pathway, washroom & building upgrades, reconstruct tennis court for multi-use, replace play
77, 500
structure
Wilmer Ball Park- RepairRetainingWall Wllmer Ball Park- Install NewFence Gilmour Point - Design of New Public Wash/Changerooms Battereea Ball Park - New Playground Equipment
- 000
Inverary Ball Parit- NewPlayground Equipment
- 000
15, 000
Tett Park - Swing Set Replacement Centennial Park - Portable Soccer Nets
- 000
- 500
5, 000 6, 500
Total
929, 500 TOTALS
_?, 567, 512 4, 302, 83G
Parkland
Falkland
Parkland Parkland Parkland Parkland
Falkland Parkland
651, 333 278, 167 4, 292, 842 971. 831
2018Project on hoM pendfr.a follow up report to, andappnnjl trem CsuncB an? Pr^ed mcommemtod to he put on hold pending foBow up report «1Ui burinua car md further InfemuUon on funding«oun»>, bnpacton «e»vtealevete andaffllna
Page 131 of 145
20
Year 2017 Linear Asset Construction Sunbury Road
Stars Comer (Wilton & Yarker) Harrowsmith Phase 2 Devil Lake Culvert #9
Green Bay Bridge #28 Moreland Dixon Culvert #2
Bridge Replacement Study/Design Hard Surface Preservation Bedford Road
Buck Bay Road
Engineering Design/Preliminary Work
150,0001 550,0001 1,000,0001 50, 0001 600,0001 150,0001 ^0,000| 800, 0001 1, 000, 0001
Randy dark Road
300, 0001 350, 0001
York Road Bradshaw Road Deer Creek Subdivision
100, 0001 250,0001 150, 000]
Total
5,500,0001
Page 132 of 145
21
RESERVES& RESERVEFUNDS FORECAST - 2017 Budget CONTRIBUTION
BALANCE BEGINNING OF YEAR
TAXATION BDGTD
2, 562, 502
425, 500
Asset Investment Reserve
1, 609, 344
893, 094
Infrastructure
1, 750, 180
275, 000
SCBA-Fire Vertical
40, 000
RESERVE
FROM
_TQ
OTHER REVENUES
REVENUE FUND
CAPITAL FUND
BALANCE END OF YEAR
Fiscal
Working Funds
80, 0001
472, 000
2, 436, 0021
450, 997
2, 051, 441
Equipment and Infrastructure General
Facilities/Property Recreation
1, 496, 341
2, 025, 1801 -40, 000
307, 283
- 813
Rolling Capital - Building Department Capital - Fire Department Capital - Roads Department
41, 936 664, 586 -142, 874
Capital - Solid Waste Dept
51, 000
21, 000 405, 000 440, 000
40, 000
1, 065, 800
737, 82-
10, 000
12, 8131
35, 000 395, 000
27, 9361 714, 5861
299, 000
-1, 87-
51, 000
Linear Cemetery Lot Addition
43, 538
Roads - Const/lmp
187, 857
43, 5381 93, 929
281,7861
Stabilization
Planning
66, 784
Policing Costs
858,466
Recycling
273, 641
273, 641
Revenue-Severance Appl.
20, 000
20, 0001
Winter Control - Roads Dept.
670, 148
670, 1481
Wages-Fire Department
139, 934
139, 934|
Building Department
241, 811
Water Reserve Fund
598, 109
122, 492
11, 196, 114\
2, 889, 369
Sub-total
66, 7841 3, 000
855, 4661
92, 101
93, 929
175, 101
149, 7101 20, 000
700, 601
2, 798, 797
11, 205. 514
OBLIGATORY RESERVE FUNDS 5% Parkland
586, 852
155, 340
651, 333
90, 8591
2, 131, 389
372, 616
390, 212
2, 113, 7931
Environmental Enhancement
168, 912
1, 550
Federal Gas Tax
325, 200
iubdivider Contributions
37, 171
Development Charges
fub-total
550, 692
170, 4621
8, 000
282, 500
601, 3921 37, 171
3, 249, 524
550, 692
Election
58, 165
25, 000
Highway #38 Reconstruction
734, 314
Landfill Closure
683, 713
537, 506
- 045
3, 013. 6771
RESERVE FUNDS & TRUSTS 83, 165] 5, 000 40, 000
739, 314|
10,250
170, 000
563, 9631
Trusts Fire Donations
19, 221
2, 600
21, 821
Portland Historical
19, 992
100
20, 0921
Grant Memorial
26, 752
350
27, 1021
OHRP
22, 462
22,4621
Cemetery - PC
431, 456
431,4561
Cemetery M. Bums Trust
25, 000
25, 0001
Cemetery - Monument PC
54, 008
54, 0081
Cemetery - Monument PC Inc
15, 499
15,4991
Suthtotal
TOTAL
1, 930. 582 16, 376, 221
65, 000 3, 505, 061
18, 300 649, 735
0
175, 101
170, 000 4,292,842
2, 003, 8821 16,223,0741
Page 133 of 145
NORTHERN FRONTENAC CoMMUNiry SERVICES CORPORATION “We Believe in Strong Communities”
October 14, 2016 . <( <F?m
*- -t. i p~ ., ;. " » V i-
OCT 2 1 2016 TOWNSHIP OF
Ron Vandewal, Mayor
SOUTH FRONTENAC
TownshipofSouthFrontenac 4432 George Street P. O. Box 100
Sydenham,Ontario KOH2TO
Dear Ron:
2015-2016 was a busy andsuccessful year forNorthern Frontenac Community Services. The Board ofNFCSfocusedon strengtheningourpartnershipwith otheragenciesto support our multi-service model and our Staffhave been actively engaged in the community, participating on various networks
and groups. In April we hosted a Rural Summit on Homelessness and Poverty. Many partners and stakeholders were present to contribute to an action plan that will be implemented this year.
Thanks to the generous support ofthe Ontario Trillium Foundation andthe Community Foundation of Kingston andArea two new vans were purchased. Our annual NFCS Community Barbecue was held inAugustwithwell over 200peoplejoiningus at Osobeachfor games, music andfun. Pleasefind enclosedourAnnualReport, auditedFinancialStatements andour Fall Insertwhichwas distributed with the Frontenac News. We appreciate all the support from our partners and community members. W? look forward to many more years of serving the residents in rural Frontenac. ours
.
Auise
Executi
(ends.); LM:jl
ADULT SERVICES
.
prfumn^
P. O. Box 250, 1020 Elizabeth St,
Sharbot Lake, ON KOH 2PO 613-279-3151 Fax: 613-279-2565 Email: infofitafcs.ca www.nfcs. ca
V*bdtonh ibonnUHmuaitiu
CHILDREN’S SERVICES RR #2, 1004Art Duffy Road, Sharbot Lake, ON KOH 2PO 613-279-2244 Fax: 613-279-3355 EmaU: kids(%nfcs, ca www. nfcs. ca
Page 134 of 145
I
o
,$
.
‘D ‘
1
I
I
NFCS.CA
ANNUAL
2015 Page 135 of 145
’llSS|ON To provide opportunities
that will enhance the we//-being and self
su?iciency of all community members.
Page 136 of 145
MEMORIAL Reverend Martin P. Walsh 1926- 2016 Walsh was one of our many champions. He was a founder and Treasurer of tribute to his contribution to NFCSand will continue to honour his legacy. He wil l missed.
YEAR|N REVIEW Over the last year the Board of Directors turned their attention to the priorities identified
our 2014”-2017 strategic plan. We reviewed our communications and identified strategies to increase awareness of the organization. To date, we have updated our brochures, published
three newspaper inserts, expanded our social media presence and produced a video. 2017 we will launch a broad community awareness campaign. This year, the board also focused on strengthening our partnerships with other agencies to support our multi service model. The Board of Directors reached out to other community service organizations to further our interagency collaboration. The staff actively participated
Louise Moody Executive Director
on various community networks and in April we hosted a Rural Summit on Homelessness
and Poverty. Over 75 participants were invited and many partners and stakeholders were present to contribute to an action plan that will be implemented in the coming year. The Ministry of Education announced this spring that our Ontario Early Years funding
be
moved to the local municipalities in 2018. We will work closely with the City of Kingston Children’s Services Department over the next year to ensure that young families in Frontenac County are supported and that their children are school ready.
Linda Chappel
Through all these changes the staff at NFCS remain committed and passionate about their work in the community. Nowhere is this more evident than in the number of long standing employees who are dedicated in their service to the community. This year we recognize Joyce Lewis’s 30 years of service, Marcie Asse|stine’s
25 years of service and Maribeth
Scott’s 20 years of service. Thank you to all our staff.
NFCS.CA
I Northern Frontenac Community PageServices 137 of 145
Marion Barker
David Yerxa Swimathon
Volunteer of the Year
David raised over $833 for the Drop In by swimming 550 meters (22 lengths) without a break! Thank you!
Often changes her own appointments so she can drive for us. Thank you!
Volunteers Celebrate
SUPPORTSERVICES COMMUNITY
FTSVOLUNTEERD LIVERS
2, Meals Delivered
Hours of Respite
Hours
Km
”Fantastic job you guys! Very stimulating, engaging and fun programming” (Parent Comment
Summer Camp Program)
71>‘; is ‘s grants *“:y Foundations Co:‘.“rw..‘ ‘cmciCommunity r and Trillium were essential in the purchase of our two new vans, which transport our programs around the county.
”My child has developed and grown so much in the past year. Lots of credit to the staffforall of their hard work. Thanks!” (Parent Comment Early Years Program)
Page 138 of 145
Fond Fact.‘ Shaving, Snark; PrO|
.
We provided over 900 healthy snacks our after school program thanks to the Food Sharing Project.
Rural Homelesr.ne>s5 Collaborative In a partnership between NFCS, Southern Frontenac Community Services and United Way KFL&A,we hosted the Rural Summit on Poverty and Homelessness in Frontenac County. The conversations informed the 10—YearMunicipal Housing and Homelessness Plan Implementation, the United Way’s Ending Youth Homelessness in KFL&APlan and the Housing and Homelessness Services System of City of Kingston and Frontenac County.
Shabot—Obaad,iiwanFirst Nation with support from the Shabot—0baadjiwan First Nation we were able to provide a workshop on the traditional ways of snow shoe making where our youth had the opportunity to take an active role in the learning.
North Frontenac Food Bank Our Youth Department’s Leaders in Training ran a successful campaign this year raising over 300 hygiene items for the food bank with our local Pharmasave, Connections Adult Learning Centre and St Lawrence Employment Services.
Army Mississippi»Rideau
LakesCorps
155 Christmas Hampers were distributed through NFCS to local families in need thanks to the support of the Salvation Army Mississippi—Rideau Lakes Corps in Smiths Falls.
NFCS.
Northern Frontenac Community Services
Page 139 of 145
Seniors Support
Early Years Centre
Board members
Catherine Tysick (Manager)
Maribeth Scott (Manager) Jan MacPherson
Laura Baldwin Linda Chappel Keith Conboy Jeff Green (Vice Chair) Susan Irwin
VikkiNewlove Pat Rhyno
Karin Reynolds Leigh Russell Sandra Thiel
Community Services Mike Proctor Joyce Lewis
Penny Cota Marcie Asselstine
Melissa Elliot Tabitha Morton
Youth Services
Branden Leach
Brian Dunford Jasmine Dopking
ransportation
Daycare
Gail Young (Coordinator) Dianne MacPherson NikkiGowdy
Susan Wilby (Supervisor)
Christine Poulter Bob Webster (Treasurer) Francis Wooby
Welcome New Staff! Sandra
Jasmine
Branden
Lisa Hamilton Marcy Paradis Brittany Cowdy Maggie Asselstine Cali Brennan Eve Korhonen
Page 140 of 145
FINANCIALS Financial results for the 2015/16fiscal year reflected modest increases in revenues of 4% and in operating expenditures of 6%. The organization recorded a small deficit of $25,761 for the year compared to a surplus of $19,746 in the prior year.
The financial condition of NFCSremained stable with a cash position at year-end of $276,287 compared to $288,956 at the previous year end. As we have noted in prior years’ reports, financial and operational stability is crucial to our ability to offer the broad array of services we provide to clients in need across a large geography.
The efforts of NFCS staff ensured that the two new vans required for service delivery were almost fully funded by the Ontario TrilliumFoundation, the Community Foundation of Kingston and Area, and the Ministry of Education. NFCS continued to modernize its information technology during the year with gains made in the offsite serving and backup of email, and the broader adoption of electronic funds transfer for payment of I would be remiss if I did not express the heartfelt gratitude we feel to our funders, staff and volunteers. Their contributions make possible the comprehensive services we strive to provide to our community.
Bob Webster, CM
‘
{Provincial
1 Program Salaries & Benefits
Funding
H Other Program Costs
L! Municipal Funding
U Other Funding and Recoveries
Audited financial statements
are available upon request.
NFCS.CA
Services I Northern Frontenac Community Page 141 of 145
NFCS.CA
Our Main Sites
1020 Elizabeth St. Sharbot Lake, ON KOH2P0 1-855-279-2052 613-279-3151
1004 Art Duffy Rd. Sharbot Lake, ON KOH2P0 613-279-2244 kids@nfcs.ca
1095 Garrett St. Sharbot Lake, ON KOH2P0 1-877-279-2044 613-279-2044 transportation@nfcs.ca
‘
‘our Funders
Ontario Ministry of Health and Long Term Care
Ontario Ministry of Education Ontario Ministry of Community and Social Services
Ontario Ministry of Children and Youth Services County of Frontenac
Township of North Frontenac Township of Central Frontenac
Township of South Frontenac United Way
Kingston, Frontenac, Lennox & Addington
The Ontario Trillium Foundation Community Foundation for Kingston & Area
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Eastern Ontario
Mayors’Caucus U"»Utrn Onfdrio Wiirdt’ns’ Caut us
Renfrew
Ontario . Canada
Exftenew^ Ouf HWwy^ Skffye Ouy Puiwres
October 13, 2016
MEDIA RELEASE Eastern Ontario Wardens and Mayors meet with Premier Wynne NEWS Members of the Eastern Ontario Wardens’ Caucus (EOWC) and the Eastern Ontario Mayors’ Caucus (EOMC) met with the Premier of Ontario, Kathleen Wynne, in Kingston on Wednesday afternoon to discuss key issues and concerns for Eastern Ontario. The face-to-face meeting with the region’s representatives was held at the request of Premier Wynne, who was in the City in Kingston to address the Chamber of Commerce. Chair of the EOWC and Warden of Renfrew County, Peter Emon, moderated the discussion with the Premier.
QUOTES “This was an important opportunity for the EOWC and the EOMC to speak directly to the Premier about the situation here in Eastern Ontario facing our communities, our residents and our businesses,” stated Peter Emon, Chair of the EOWC and Warden of the County of Renfrew. “We certainly appreciated the Premier’s invitation to talk to her about some of our key issues and projects,” “It was an open and frank discussion, " said Chair bmon. “The Wardens and Mayors
spoke about the need for further, real relief to the high costs of electricity for pur residents, particularly those who have low or limited incomes. These residents simply can’t manage the financial burden caused by these soaring rates.” “We informed the Premier that there were a number of specific issues and projects that her Government should consider to help drive our local economies forward as well as several issues the Government should take action on - all of which help municipalities
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control their operating costs going forward, " said Bryan Patereon, Chair of the EOMC and Mayor of the City of Kingston.
“Our group conveyed the importance of making our citizens and business owners feel included in the Province’s current agenda. For example, investments in road systems
and energy infrastructure are just as important to smaller communities across eastern Ontario, as funding for public transit is to the major urban centres, " added Emon. “The Premier heard a coordinated and collaborative message from municipal leaders
that represent more than a million people across our region and we are hopeful that she will take action once she returns to Queen’s Park,” concluded Emon and Paterson.
Specific Actions for the Province of Ontario Investing $1. 5 billion over the next 20 years to expand natural gas in rural communities and farmers across eastern and southwestern Ontario.
Supporting the Picton Terminals and Marmora Pump Storage projects.
Supporting the expansion of mobile broadband and emergency first responder services in. eastern Ontario through improved cellular networks and a public safety broadband network.
Investing significant additional funding in critical municipal infrastructure such as roads, bridges, water and wastewaterfacilities. Helping control municipal operating costs by fixing the interest arbitration system
and the heavy financialburden created by the joint and several liability approach currently being taken by the courts. -30For more information, please contact: Peter Emon, EOWCChair
(613)401-7186 PEmon@couhtvofrenfrew.
on. ca
Jim Hutton, EOWC Secretary
(613) 735-7288 ihuttonO. countvofrenfrew. on. ca
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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2016-69 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.
The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of November 1, 2016 be confirmed.
Execution by the Mayor and the Clerk-Administrator of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.
This By-law shall come into force and take effect on the date of its passage.
Dated at the Township of South Frontenac this 1 day of November, 2016. Read a first and second time this 1 day of November, 2016. Read a third time and finally passed this 1 day of November, 2016. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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