Body: Council Type: Agenda Meeting: Regular Date: October 1, 2019 Collection: Council Agendas Municipality: South Frontenac
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Page 1 of 82
TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA
TIME: DATE: PLACE:
7:00 PM, Tuesday, October 1, 2019 Council Chambers.
Call to Order
a)
Resolution
Declaration of pecuniary interest and the general nature thereof
Approval of Agenda
Scheduled Closed Session - not applicable
Recess - not applicable
Delegations
a)
Graham Forsythe, Deputy Chair, Kinsmen Dream Home Lottery
b)
Matt Trousdale, re: Opportunity to secure train sections from Upper Canada Village.
Public Meeting - not applicable
Approval of Minutes
a)
Special Committee of the Whole meeting held September 10, 2019
3 - 12
b)
Council meeting held September 17, 2019
13 - 17
Business Arising from the Minutes
a)
Notice of Motion - Creation of a Lake Association Committee
18
b)
Notice of Motion - Single Use Plastic Water Bottles
19
Reports Requiring Action
a)
2019 Kinsmen Dream Home Funding Request
20 - 23
b)
Site Plan Control Agreement - Henderson (See By-law 2019-59 also)
24 - 26
c)
Temporary Winter Closures at Northern Waste Disposal Sites
27 - 28
d)
PW-P02-2019 Engineering Services for Bridge Design
29 - 31
Page 2 of 82
e)
PW-2019-19 Battersea Road Reconstruction
32 - 33
f)
2020 Budget Cycle - Revised
Committee Meeting Minutes
a)
Police Services Board meeting held June 27, 2019
35 - 38
b)
Public Services Committee meeting held August 15, 2019
39 - 41
c)
Bellrock Hall Committee meeting held August 14, 2019
42 - 43
By-laws
a)
By-law 2019-59 - Site Plan Control Agreement - Henderson
Reports for Information
a)
Accounts Payable and Payroll Listing
50 - 62
b)
Summer Program Report
63 - 67
c)
Tender PW-2019-15 - Gilmour Point Pavilion
68
d)
RFP-PW- PO4-2019 Keeley Road Boiler
69
Information Items
a)
Allan and Partners - Audit Planning Letter for the Year Ending December 31, 2019
70 - 75
b)
Geoff Rae, General Manager, CRCA - 2020 Budget - Updated Apportionment Data
76 - 78
c)
South Frontenac Museum Newsletter - 2019 Fall Edition
79 - 81
Notice of Motions
Announcements/Statements by Councillors
Question of Clarity (from the public on outcome of agenda items)
Closed Session
a)
Verbal Update from CAO, re: Land Acquisition for Seniors Housing Project
Confirmatory By-law
a)
By-law 2019-60
Adjournment
34
44 - 49
82
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Minutes of Committee of the Whole September 10, 2019 Time: 9:00 AM Location: Community Room Present: Mayor Ron Vandewal, Pat Barr, Norm Roberts, Randy Ruttan, Deputy Mayor Ron Sleeth, Ross Sutherland, Doug Morey, Ray Leonard. Absent: Alan Revill Staff: Neil Carbone, CAO, Angela Maddocks, Clerk, Mark Segsworth, Director of Public Services, Louise Fragnito, Director of Corporate Services, Claire Dodds, Director of Development Services, Darcy Knott, Fire Chief, Emily Caird, Executive Assistant 1.
Welcome and Opening Comments
Strategic Plan Workshop
a)
Presentation for Workshop The CAO began the workshop by presenting on the purpose of a Strategic Plan and how important they are to the to the success of a thriving municipality.
b)
A Logic Model for the Strategic Plan • What is it and why? • Performance Measurement The CAO explained that with the previous Strategic Plan established in 2016, there were no performance metrics implemented, which would not be the case with the new plan. He then reviewed the Logic Model and explained that “what gets measures gets managed.” The CAO noted that South Frontenac is facing a lot of growth pressures and with that comes a greater demand for service delivery. He explained that this process will help to prepare the municipality for these pressures.
c)
The Lay of the Land • Environmental Scan • Summary of current data/trends/studies The CAO took Council and Staff through a review of the current landscape of South Frontenac. There was discussion around growing the municipality’s farming and food production industry, attracting more businesses to the community, and encouraging residents to shop locally. Council also discussed exploring alternative methods of funding service delivery outside of property taxation, considering climate change in everyday actions, additional opportunities for Federal Government funding, and need to clarify “responsible” growth and what that means to South Frontenac’s rural environment.
d)
The Foundation of the Plan • Vision • Mission
Page 4 of 82 Committee of the Whole September 10, 2019 •
Values/Competencies
The CAO led Council and Staff through various exercises intended to foster thoughts on the Township’s Vision, Mission, and Core Values. Councillors and Staff expressed their thoughts on what they thought South Frontenac should look like in 50 years. Notes attached. e)
SWOT Exercise In the next stage of the workshop, the CAO encouraged staff to consider the municipality’s Strengths, Weaknesses, Opportunities, and Threats. This would help Council make strategic decisions about how to move the Township forward over the next 3 years.
f)
What We Heard: Themes and Priorities • Survey Responses • Open Houses The CAO reviewed the results of the on-line survey and public Open Houses with Council and Staff, and noted that public feedback is one of several elements used to identify the Township’s strategic priorities.
g)
Potential Activities After reviewing the various elements of community feedback, the CAO led Council and Staff through a variety of activities that required the group to suggest potential action items, to help identify municipal priorities. The group raised the following as potential action items : • • • • • • • • • • • • • • • • • • • • • • •
Seniors & Affordable Housing Septic Tank Inspections Increased By-law Enforcement Public Transit Opportunities Promotion of Tourism Regulation of Short Term Rentals Explore Opportunities for Joint/shared services Increase local accommodations Green Bin Compost Program Consider Lake & Environment Education Programs. Invest in Recreation/Facility Infrastructure Enhancement of Villages - CIP, Sidewalks, Community Beautification Heritage Building Preservation Update of Facility Rental Fees Reduction of Carbon Footprint Increased Road and Brush Maintenance Introduction of Development Services/Permitting Software Township Branding Clear, defend-able Planning Guidelines Regional Leadership Explore Communal Servicing Review Planning Fees Focus on Attracting Businesses
Page 2 of 10
Page 5 of 82 Committee of the Whole September 10, 2019 • • • • •
Enhance External Communications/Social Media Complete Transportation Master Plan More Promotion of Township Events Promotion of Regional High Speed Internet Reasonable Tax Increases
The next exercise included a series of polls that required Council and Staff to prioritize the themes that were brought up through the online survey. Positioning South Frontenac as a regional leader, promoting and facilitating responsible growth, and enhancing core service delivery (Roads, etc)received the most votes from Councillors and Staff. h)
Reflect/Review Finally, the CAO had Council and Staff review the previous Strategic Plan’s priorities and provide input on which elements were still vital to South Frontenac’s growth in the coming years. Based on the attached poling, Council and staff identified the following as some of the most relevant topics that still held merit: • • •
Developing a clear vision, goals, and plan for future development in the community through an updated Official Plan, Supporting efforts to build vibrant hamlets that are friendly to residents of all ages, and, developing an infrastructure master plan to identify and guide where the township should be going over the long term.
The CAO explained to Council that all of the workshop information would be compiled and a draft strategic plan would be brought back to Council for review and approval in the coming weeks. He thanked everyone for attending and contributing to South Frontenac’s Strategic Plan. 3.
Other Business - n/a
Question of Clarity (from the public on outcome of agenda items) - n/a
Adjournment
a)
The meeting was adjourned at 2:09 pm.
Page 3 of 10
The Foundation of the Plan Special Committee of the Whole - September 10, 2019
Vision Statement Feedback
What do you see in 50 Years?
For Current & Future Generations Township by which all others are measured Vibrant Involved Residents Well-managed Sustainable Proactive/Leader/Progessive Flexible/Adaptable Strength in Community Evolution/History Was a well-kept Secret Health Outdoors Geography Natural Assets/Setting Desirable What is our Identity Inviting Preserved Natural Features Sme as right now (not part of Kingston) Meets needs of all constituents Maintain beauty & integrity of the environment Small town charm, big city services Responsibility to next generation Take back some of Kingston
Natural, Vibrant Hamlets Wild Open Spaces/Rural Farms Awesome and Incredible Developed through Harmonious Growth A Place to Stay and Grow Where People Live and Play Strong, Connected Villages and Hamlets A beautiful place where people want to live A Complete Community that meets everyone’s needs Accessible for everyone
Competencies
What We Could do Better
Well Managed Financial Expertise Technical Expertise/Qualifications Fire Service Rural Planning/Building Outdoor Recreation Capacity/Volunteers & Events Director’s Leadership Corporate Memory Co-operative and Forward-thinking Equipment Maintenace
Garbage processes Be more proactive Policing/Enforcement Social Media By-Law Enforcement Improved/Updated By-Laws Communications Responsiveness Resource Allocation Climate Change Competency Roads Maintenace
Page 6 of 82
Page 4 of 10
Values Transparency Proactive Fiscal Responsibility Collaborative Environmental Protection Teamwork Adaptability/Flexibility Customer Service Responsive Respectful of Stakeholders Accessible Government Progressive Decisive Equity vs. Equality
Page 7 of 82
South Frontenac SWOT Analysis Special Committee of the Whole Meeting - September 10, 2019 Strengths Employees/Leadership Parks & Trails Lakes Fire Service Growth Prospects Volunteers Rural Landscape Sense of Community Service Delivery Proximity to Kingston Schools Facilities Reserve Balances Condition of Infrastructure Corporate Structure Lake/Community Associations Township Accessibility for Public
Votes 7 5 4 4 4 3 3 3 2 2 2 1 1 1 0 0 0
Weaknesses Lack of Seniors Services Staff Capacity No Youth Employment Underpromoted (marketing/communication) No Employment Lands Lack of High Speed Internet Access No Accomodations Lack of Transit Proximity to Kingston Strip Development Lack of Full Services No Organic Waste Mgmt No Climate Plan Identity Number of Private Lanes Residential Tax Burden Water Quality/Quantity Downloaded Hwy 38
Votes 8 5 2 2 2 2 1 1 1 1 1 0 0 0 0 0 0 0
Opportunities Regionalization Collaboration/Engagement Proximity to Kingston OP/Strategic Plan Comuncal Services Rideau Canal Economic Development Identity Four Season Destination Improving Trails/Parks/Leverage Natural Assets Become a low water expert Camp Ground Growth Influence Development Seniors Housing Leverage Growth Queen’s/Post Secondary Partnerships
Votes 5 4 4 4 3 3 2 2 1 1 1 0 0 0 0
Threats Landfill Capacity NIMBY-ism Downloading Regionalization Upper Levels of Government/Legislation Qualified Staff Retention/Recruitment Climate Change Service Demands vs. Capacity Invasive Species Proximity to Kingston Deep-pocketed Developers Nature of Political Discourse Lack of Trades Resident Compliance
Votes 7 6 5 5 5 4 3 3 2 1 1 1 0 0
- “Votes” Column reflects results of a Dot-mocracy exercise completed by Councillors & Staff that required them to vote on the importance/impact of each item using a limited number of dots.
Page 5 of 10
Page 8 of 82
2019-2021 Strategic Plan Feedback - Survey Themes
Page 6 of 10
Page 9 of 82
Page 7 of 10
Page 10 of 82
Summary Priority Areas
Page 8 of 10
Page 11 of 82
Previous Strategic Plan Priorities: Are They Still Relevant?
Page 9 of 10
Page 12 of 82
Page 10 of 10
Page 13 of 82 Minutes of Council September, 17, 2019 Time: 7:00 PM Location: Council Chambers
Meeting # 25 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Neil Carbone, Chief Administrative Officer, Mark Segsworth, Director of Public Services, Claire Dodds, Director of Development Services, Angela Maddocks, Clerk. 1.
Call to Order
a)
Resolution Resolution No. 2019-25-01 Moved by Councillor Barr Seconded by Councillor Sutherland That the Council meeting of September 17, 2019 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Barr declared a pecuniary interest with respect to Agenda Item 13 (a), the Accounts Payable and Payroll Listing.
b)
Councillor Leonard declared a pecuniary interest with respect to Agenda Item 13 (a), the Accounts Payable and Payroll Listing.
Approval of Agenda
a)
Resolution Resolution No. 2019-25-02 Moved by Councillor Sutherland Seconded by Councillor Barr That the agenda be adopted as presented. Carried
Scheduled Closed Session - not applicable
Recess* - not applicable
Delegations - not applicable
Public Meeting - not applicable
Approval of Minutes
a)
August 22, 2019 Special Committee of the Whole Resolution No. 2019-25-03 Moved by Councillor Sutherland Seconded by Councillor Barr
Page 14 of 82 Minutes of Council September, 17, 2019 That the minutes of the Special Committee of the Whole meeting held August 22, 2019 be approved. Carried b)
September 3, 2019 Council Meeting Resolution No. 2019-25-04 Moved by Councillor Barr Seconded by Councillor Sutherland That the minutes of the September 3, 2019 Council meeting be approved. Carried
c)
September 10, 2019 Committee of the Whole Resolution No. 2019-25-05 Moved by Councillor Leonard Seconded by Councillor Roberts That the minutes of the September 10, 2019 Committee of the Whole meeting be approved. Carried
Business Arising from the Minutes
a)
Notice of Motion - Provincial Abattoirs Council supported an amendment to the motion to include the Ontario Independent Meat Producers. Resolution No. 2019-25-06 Moved by Councillor Leonard Seconded by Councillor Roberts That the Council of the Township of South Frontenac petition the provincial government to review the rules and regulations that govern provincial abattoirs and have open dialogue and discussions with the Beef Farmers of Ontario, Federation of Agriculture, the Ontario Independent Meat Producers and the National Farmers Union to work towards a common sense approach that will keep the local food movement and meat production a viable part of rural communities. Carried
b)
Z-19/10 - Magenta Waterfront Development - Remove Holding Zone See By-law 2019-56
c)
Z-19/09 - Dale & Rhonda Babcook - Rezone Concession 6, Part Lot 4 See By-law 2019-57
Reports Requiring Action
a)
2019 Capital Expenditures at Centennial Dog Park Resolution No. 2019-25-07 Moved by Councillor Roberts Seconded by Councillor Leonard That Council release the hold on the $10,000 budgeted for enhancements at the Centennial Dog Park. Carried
Committee Meeting Minutes
Page 2 of 5
Page 15 of 82 Minutes of Council September, 17, 2019 a)
South Frontenac Museum Society meeting held June 20, 2019 Resolution No. 2019-25-08 Moved by Councillor Revill Seconded by Councillor Ruttan That Council receives for information the minutes of the South Frontenac Museum Society held June 20, 2019. Carried
By-laws
a)
By-law 2019-56 - Removal of Holding “H” Zone for Applewood Vacant Land of Condominium Resolution No. 2019-25-09 Moved by Councillor Ruttan Seconded by Councillor Revill That the following by-laws be given first and second reading: • By-law 2019-56 • By-law 2019-57 Carried
b)
By-law 2019-57 - Rezone Concession 6, Part Lot 4, Loughborough District 2833 and 2799 Freeman Rd Resolution No. 2019-25-10 Moved by Councillor Revill Seconded by Councillor Ruttan That By-law 2019-56 being a by-law to remove the “H” holding symbol from the zoning map with respect to Concession V, Part of Lots 20 and 21, District of Storrington, be given third reading, signed and sealed. Carried Resolution No. 2019-25-11 Moved by Councillor Ruttan Seconded by Councillor Revill That By-law 2019-57, being a by-law to amend By-law 2003-75, as amended, to rezone land from the Rural (RU) Zone to the Special (RU-56) Zone, Part Lot 4, Concession 6, municipally known as 2833 Freeman Road, District of Loughborough, and to rezone land from the Rural (RU) Zone to the Special (RU57) Zone, Part Lot 4, Concession 6, RP 13R5440 Part 1, municipally known as 2799 Freeman Road, District of Loughborough, be given third reading signed and sealed. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
FPPA Regulation 377/18 - Public Reporting - Revoked Councillor Sutherland extended his appreciated for the report from the Fire Chief to clarify the revoking of Regulation 377/18.
c)
Update on Non-Union Pay Equity and Compensation Review
Information Items - not applicable
Notice of Motions
Page 3 of 5
Page 16 of 82 Minutes of Council September, 17, 2019 a)
Councillor Sutherland served a notice of motion regarding single use plastic water bottles.
b)
Councillor Ruttan served a notice of motion regarding the establishment of a Lake Association committee.
Announcements/Statements by Councillors
a)
Councillor Sutherland commended the Frontenac Community Arena Board on the season opener celebration at the arena that showcased the impressive new ice surfacer.
b)
Deputy Mayor Sleeth commended the Public Services staff on their work to improve the new and expanded parking lot at the shipyards on Wellington Street in Battersea.
c)
Mayor Vandewal noted the Homegrown event held on the weekend on Forest Road and the Open Farms event held the previous weekend. These events are well organized and have brought a lot of visitors to the area.
d)
Mayor Vandewal reminded Council of the first Open House for the Official Plan Review to be held Saturday, September 21 from 9:00 am to 11:00 am at Glendower Hall. He noted that there is also a Public Information Session scheduled for September 24, 2019 at 7:00 pm regarding Buck Bay Road and Bunker Hill Road bridges.
Question of Clarity (from the public on outcome of agenda items)
a)
The CAO and Director of Development Services were asked to assist two members of the public who inquired about amending the Zoning By-law with respect to Section 5.41 - Hobby Farms and the number of animals units permitted.
Closed Session - not applicable
Confirmatory By-law
a)
By-law 2019-58 Resolution No. 2019-25-12 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-58, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 17 day of September, 2019. Carried Resolution No. 2019-25-13 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-58, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given third reading, signed and sealed. Carried
Adjournment
a)
Resolution
Page 4 of 5
Page 17 of 82 Minutes of Council September, 17, 2019 Resolution No. 2019-25-14 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That the Council meeting of September 17, 2019 be adjourned at 7:15 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
Page 5 of 5
Page 18 of 82
REPORT TO COUNCIL CLERKS DEPARTMENT
AGENDA DATE: October 1, 2019 SUBJECT:
Notice of Motion – Establishing a Lake Association Committee
RECOMMENDATION That Council direct staff to report on the potential creation of a Lake Association Committee of Council including consideration for its terms of reference.
BACKGROUND Council’s Procedural By-law 2017-76 establishes the process for Notice of Motion. At the Council Meeting on September 17, 2019, Councillor Ruttan served a notice of motion that Council consider establishing a committee comprised of representatives from the various lake associations in South Frontenac. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and voted on.
ATTACHMENTS none Submitted/approved by: Angela Maddocks Clerk
Our strength is our community.
Page 19 of 82
REPORT TO COUNCIL CLERKS DEPARTMENT
AGENDA DATE: October 1, 2019 SUBJECT:
Notice of Motion – Single Use Plastic Water Bottles
RECOMMENDATION That Council supports the following: Be it resolved that the Township stop providing water in single use plastic bottles at Township events in facilities that have a dependable supply of potable water, and Further be it resolved that the Township encourage groups that use these facilities and our partners to do the same, and Further be it resolved where dependable potable water is not available that, where possible, the Township provides water in reusable water jugs.
BACKGROUND Council’s Procedural By-law 2017-76 establishes the process for Notice of Motion. At the Council Meeting on September 17, 2019, Councillor Sutherland served a notice of motion that Council restrict the use of plastic water bottles at Township events in facilities that have potable water. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and voted on.
ATTACHMENTS Not applicable
Submitted/approved by: Angela Maddocks Clerk
Our strength is our community.
Page 20 of 82
REPORT TO COUNCIL Office of the CAO
AGENDA DATE:
October 1, 2019
SUBJECT:
2019 Kinsmen Dream Home Funding Request
RECOMMENDATION Option 1 That Council fund the cost of building permit fees and development charges in the total amount of $23,146.00 for Home Valley Builders’ for the construction of the 2019 Kinsmen Lottery Dream Home, subject to a donation by the Kinsmen of a comparable amount to local charities or not for profit agencies. OR Option 2 That Council deny the Kingston Kinsmen’s request for funding to offset development fees for the construction of their 2019 Kinsmen Dream Home.
BACKGROUND In 2018, the Kingston Kinsmen requested that Council fund their development fees for the construction of a Home in the Applewood Condominium as part of their annual Kinsmen Dream Home Lottery. Council approved that request subject to the Kinsmen providing a comparable donation to local charities or not for profits so that the community was directly benefitting from the arrangement. Resolution No. 2017-38-19 Moved by Councillor Sleeth Seconded by Councillor Revill THAT Council authorize the CAO to support the 2018 Kinsmen Dream Home raffle with comparable donations back to the community. CARRIED In early August of 2019, The Township was again contacted by the Kingston Kinsmen Dream Home Lottery organizers about the prospect of building their 2019 Dream Home in South Frontenac. According to their representatives, their 2018 Dream Home Lottery had been very successful in part because of the attractiveness of South Frontenac and the location of the home within the Applewood Condominium.
ANALYSIS As was noted by staff last year, Township Bylaws do not provide for the waiving of Building Permit or Development Charge fees. If Council is supportive of contributing to this project again, then funding would need to be drawn from another source in order to make the development fee payment on behalf of the builder. Staff inquired last year with the City of Kingston and Loyalist Township and neither had waived fees in the past for similar projects. Further, Council should Our strength is our community.
Page 21 of 82
REPORT TO COUNCIL Office of the CAO
be aware that local charities are typically required to pay all applicable fees when applying for building permits (Churches etc.). Last year’s recipient of the Kinsmen’s donation, Southern Frontenac Community Services Corporation (SFCSC), expressed satisfaction with the donation and communications with the Kinsmen, indicating that the eventual donation (appx. $20,000) exceeded the value of the development fees ($14,407). They also stated that the flexible timing of the donation and SFCSC’s ability to utilize it for varied purposes greatly assisted them in meeting year end fundraising requirements and offsetting specific program needs. While Council did approve last year’s request and the Kinsmen ultimately donated in excess of the development fee costs to a local not for profit, Council should be mindful of the potential to set a precedent for receiving/approving funding requests to offset development fees and to do so outside of the Township’s annual budget deliberations. Should Council approve the Kinsmen’s request, staff recommends that Council take into account the donations made by the Kinsmen to local organizations when considering further applications for Grants to Organizations/Individuals during the 2020 Budget process.
FINANCIAL and STAFFING CONSIDERATIONS The construction value of this year’s home is estimated at $849,000 which has resulted in significantly higher development fees than in 2018. Sufficient funds are available in Council’s 2019 budget for Grants to Organizations/Individuals to cover the request to fund $23,140.00 in development fees. Each year Council has carried a contingency within that budget to allow for requests that are received following the budget process but which Council still wishes to approve. Should Council approve the request, the comparable donation to a local charity or not for profit would be made from the proceeds from the lottery and not prior to receipt of those proceeds by the Kinsmen. The Kinsmen would identify the local charity(s) or not for profit(s) to receive funding, with the caveat that they must be local so that the funding directly benefits the community.
ATTACHMENTS
2019 Kinsmen Dream Home Development Fee Calculations
Submitted/approved by: Neil Carbone, CAO
Our strength is our community.
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Page 24 of 82
Report to Council Development Services - Planning Staff Report to Council Report Date:
September 25, 2019
Application No:
Site Plan Control Application
Owner:
Cindy & James Henderson, et al (Zanderplan)
Location of Property:
Parts 2 & 3, RP 13R21907, Lot 32, Concession 7, District of Bedford, Township of South Frontenac, municipally known as 11 Colescott Lane Purpose of Application: Review of Application for Site Plan Agreement – Right-of-Way for the Purpose of Parking, Access and Docking to Provide Access to Properties on Eden Island, Bob’s Lake
Date of Public Meeting: October 1, 2019
Summary of Recommendation It is recommended that South Frontenac Council pass by-law 2019-59 to enter into a Site Plan Control Agreement with Cindy & James Henderson, et al for parking access and docking within a right-of-way to provide access to properties on Eden Island, Bob’s Lake.
Purpose of the Report The purpose of this report is to request that Council enter into a Site Plan Control Agreement with Cindy & James Henderson, et al for the purpose of parking access and docking within a right-of-way to provide access to properties on Eden Island, Bob’s Lake. The report includes a copy of the site plan drawings of the subject property, site plan control agreement and site plan by-law.
Background The Hendersons submitted an application for consent (S-01-19-B) for the creation of a right-of-way over Part Lot 32, Concession 7, District of Bedford, municipally known as 11 Colescott Lane which received provisional consent from the Committee of Adjustment on February 14, 2019. The lot has access from Colescott Lane and water frontage along Bobs Lake. The property contains an existing cottage and storage shed and garage adjacent to the right-of-way. The intent of the consent application was for the creation of a right-of-way with access from Colescott Lane that will provide legal deeded access to Eden Island, owned by the Henderson’s. The right-of-way commences from Colescott Lane, turns perpendicular to the eastern interior lot line and runs parallel 10 metres (32.8 feet) along the western interior lot line. The site plan application was received on July 29, 2019 and has been reviewed by the Rideau Valley Conservation Authority and Township Planning Staff.
Discussion The properties on Eden Island are water-access only lots and had no formalized mainland access. The applicants, Cindy & James Hendserson, et al., are establishing a permanent mainland access for their water access properties on Eden Island. The properties did not previously have land or mooring facilities on the mainland from which they had access. As per Section 5.7.7(iii)(d) of the Official Plan for Water Access Lots, there is the requirement that mooring facilities on the mainland are available to permit parking of automobiles and shall be owned and tied in perpetuity to the water access only lot and be zoned for parking and docking facilities only. The agent Zanderplan has represented the Hendersons to process the consent and site plan application for the development of a right-of-way with access from Colescott Lane that will provide legal deeded access to Eden Island, owned by the Hendersons.
1
Page 25 of 82
Report to Council Development Services - Planning Agency Analysis and Comments The Rideau Valley Conservation Authority reviewed Consent Application S-01-19-B and Site Plan Control Application SP-01-19-B and provided their input and comments for each application. The RVCA comments have been incorporated into the Site Plan Control Agreement and Site Plan Drawings. The Planning Department is satisfied that the site plan drawings and agreement meet the requirements of the Zoning By-law for the property located in the Residential Limited Service Waterfront (RLSW) Zone. KFL&A were not required to be circulated in review of this proposal as no dwelling is permitted to be constructed on the property and the area for parking and docking is located well outside the septic system on the subject property.
Recommendation It is recommended that By-law No. 2019-59 to authorize the Mayor and Clerk to enter into the Site Plan Control Agreement with the owner, Cindy & James Henderson, et al for a right-of-way for the purpose of providing parking access and docking to provide access to properties on Eden Island, Bob’s Lake, be passed. Submitted by: Trudy Gravel, CPT, AMCT, Planner, Township of South Frontenac Approved by: Claire Dodds, MCIP, RPP, Director of Development Services, Township of South Frontenac Attachments:
- Site Plan By-law (under By-law section of agenda)
- Site Plan Drawing
- Site Plan Control Agreement (attached to By-law 2019-59)
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Page 26 of 82
Page 27 of 82
REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT
AGENDA DATE: SUBJECT:
October 1, 2019 Temporary Winter Closures at Northern Waste Disposal Sites
RECOMMENDATION: That the Bradshaw and Salem Waste Disposal Sites be closed on a trial basis from January 1st to April 30th 2020 to encourage greater utilization of Township-wide garbage collection.
BACKGROUND: Solid Waste Management has been one of the priorities of the Public Services Committee with the ultimate goal of developing a Waste Management Plan. At its meeting of July 18th, 2019 a fair amount of information and statistics were presented in an effort to develop background to this initiative. One of the items discussed at that meeting were statistics on usage of our Waste Disposal Sites (WDS) in 2018.
ANALYSIS: One of the recommendations put forward by Staff was the potential for closing some sites in the winter due to low usage and the fact that staffing could be utilized more effectively for winter control during that time. Staff are currently preparing the tender specifications for the export of approximately 1500 tonnes of Municipal waste. This issue was discussed at the September 19, 2019 meeting of the Public Services Committee. As part of the discussion, the Committee felt that the potential winter closure of some waste sites should be introduced for the 2019-2020 winter season. Attached are the vehicle counts at all five of the WDS’s for 2018. Recognizing that we are now into the tenth month of the year, it is suggested that a trial winter closure take effect January 1, 2020 for a 4 month period ending April 30, 2020. The sites recommended for closure are Salem and Bradshaw. This trial is focused on the WDS’s that only receive tagged garbage bags. The objective is to encourage greater use of household garbage collection and more effective utilization of Public Service staff.
STAFFING/FINANCIAL IMPLICATIONS: At this time, the Landfill Attendant is a part time employee replacing the regular Attendant who is replacing an employee on LTD. This labour will be redirected to support Winter Control.
ATTACHMENTS: 2018 Vehicle Counts
Submitted/approved by:
Prepared by:
Mark Segsworth P.Eng. Director of Public Services
Jamie Brash, Supervisor Facilities & Solid Waste
Our strength is our community.
2018 VEHICLE COUNTS (PUBLIC ACCESS) BRADSHAW Month
Vehicle Count
January February March April May June July August September October November December Totals
48 36 48 33 72 59 115 114 70 47 38 52 732
SALEM
GREEN BAY
Month
Vehicle Count
January February March April May June July August September October November December Totals
54 54 38 52 55 67 96 86 72 88 43 30 735
LOUGHBOROUGH
PORTLAND WDS
Month
Vehicle Count
Month
Vehicle Count
Month
January February March April May June July August September October November December Totals
92 86 71 102 170 319 451 367 346 129 89 101 2323
January February March April May June July August September October November December Totals
21 23 35 76 105 97 113 77 86 73 62 37 805
Jan Feb March April May June July Aug. Sept. Oct. Nov. Dec. Totals
Vehicle Count 218 178 311 482 783 847 672 591 701 610 369 275 6037
Page 28 of 82
Page 29 of 82
REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT
AGENDA DATE: SUBJECT:
Tuesday, October 1st, 2019
PW-P02-2019 Engineering Services for Bridge Design
RECOMMENDATION: That Council approves the bid of Ambashi Engineering for the Fish Creek Bridge for $8,045.00, plus HST. And That Council approves the bid of The Greer Galloway Group for the Hinchinbrooke Road North Culvert for $15,515.00, plus HST. And That Council approves the bid of HP Engineering for the Bedford Road Mills Bridge for $5,000.00, plus HST. And That Council approves the bid of Ainley and Associates for the Stafford Lane Culvert for $27,450.00, plus HST And That Council approve an increase of $25,000 to the capital budget for a total project budget of $75,000. This increase is to be funded from the Linear Assets Contingency budget line. BACKGROUND: The Fish Creek Bridge, Hinchinbrooke Road Culvert, and Bedford Mills Bridge were identified in our 2017 OSIM Inspections as requiring rehabilitation or replacement. As a result an amount of $50,000 was included in the 2019 Capital Budget for Engineering Design services for these structures to make them tender ready. Prior to the release of a Request For Proposal (RFP) a fourth structure, the Stafford Lane Culvert, was identified as an additional structure requiring replacement. This was identified as a result of deterioration of the material around the culvert matched with the general condition of the culvert itself. The RFP, including this additional structure, was prepared and advertised on the Municipal website, on Biddingo, as well as in the local newspaper. This RFP closed on Wednesday, August 21st, 2019 and submissions were received from five consulting firms. The submissions were evaluated based on the following criteria: Company Profile Contact Information, Location, Years in Business Mission Statement and Policies including Health and Safety
10%
Experience Related Projects References and Credentials Project Personnel
10%
Our strength is our community.
Page 30 of 82
REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT
Proposed Methodology Topographical Survey Environmental Investigations/Permitting Hydrological Study Geotechnical Report
10%
Financial Component
70%
The results of the evaluation are below: Fish Creek Bridge Proposal submitted by:
Ainley and Associates
HP Engineering
G.D. Jewell Engineering
Ambashi
Greer Galloway Group
$39,585.00
$24,000.00
$38,235.00
$8,045.00
$29,475.00
TOTAL
81
79.5
79.5
86
82.5
Rank
3
4
5
1
2
Ainley and Associates
HP Engineering
G.D. Jewell Engineering
Ambashi
Greer Galloway Group
Total costing Stage 1 and 2
Hinchinbrooke Road North Culvert Proposal submitted by: Total costing Stage 1 and 2
$39,950.00
$19,000.00
$35,905.00
$8,045.00
$15,515.00
TOTAL
80
83.5
79.5
86
90.5
Rank
4
3
5
2
1
Ainley and Associates
HP Engineering
G.D. Jewell Engineering
Ambashi
Greer Galloway Group
Bedford Mills Road Bridge Proposal submitted by: Total costing Stage 1 and 2
$38,310.00
$5,000.00
$35,905.00
$8,045.00
$30,280.00
TOTAL
81
89.5
79.5
86
81.5
Rank
4
1
5
2
3
Ainley and Associates
HP Engineering
G.D. Jewell Engineering
Ambashi
Greer Galloway Group
$27,450.00
$19,000.00
$35,905.00
$8,045.00
$15,645.00
TOTAL
88
82.5
79.5
86
87
Rank
1
4
5
3
2
Stafford Lane Culvert Proposal submitted by: Total costing Stage 1 and 2
Several firms omitted the cost or inclusion altogether of some of the expected reports and studies as part of their submission. As a result these firms were docked marks in their Proposed Methodology which affected their overall score. Based on the results of the evaluation above, staff recommends that the Fish Creek Bridge be awarded to Ambashi Engineering. While Ambashi has no direct experience with the township, staff have reached out to the consulting firm and feel they appreciate the expected scope and timeframe of the project. Ambashi had not included the fee for a Topographical survey or Geotechnical Investigations in their proposal. As a result a contingency has been included for these costs. Staff recommends that the Hinchinbrooke Road North Culvert be awarded to the Greer Galloway Group. The cost for Geotechnical Investigations was not included in their proposal. As a result a contingency has been included for this cost, should it be required. Staff recommends that the Bedford Mills Road Bridge be awarded to HP Engineering. The cost for Geotechnical Investigations or Hydrological Study was Our strength is our community.
Page 31 of 82
REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT
not included in their proposal. As a result a contingency has been included for these costs, should either be required. Lastly, staff recommends that the Stafford Lane Culvert be awarded to Ainley and Associates. The cost for all Investigations, Permits, and Studies were included in their proposal. As a result staff does not foresee a need for contingencies for this project. FINANCIAL/STAFFING IMPLICATIONS: An amount of $50,000.00 was approved in the 2019 Capital Budget for the engineering design of the Fish Creek Bridge, Hinchinbrooke Road Culvert, and Bedford Mills Bridge. This sum of money was budgeted to include all costs associated to make these projects tender ready including all studies and reports required. An additional bridge, the Stafford Lane Culvert, was included with this project after the Capital Budget was approved. As a result Staff request an increase to the capital project budget of $25,000, to be funded from the Linear Asset Contingency Budget. The additional funds requested will cover all of the costs associated to make the Stafford Lane Culvert tender ready. Submitted/approved by:
Prepared By:
Mark Segsworth, P. Eng. Public Works Manager
David Holliday, CET Technical Supervisor
Our strength is our community.
Page 32 of 82
REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT
AGENDA DATE: SUBJECT:
October 1st, 2019
PW-2019-19 Battersea Road Reconstruction
RECOMMENDATION That Council approves the bid of R.W. Tomlinson Ltd. for Tender No. PW-201919, Battersea Road Reconstruction, in the amount of $1,804,399.26, including all applicable taxes.
BACKGROUND In 2017 an RFP was released for the consulting services for the design of Battersea Road from Washburn Road to Randy Clark Road and Sunbury Road from Battersea Road to the eastern limits at the Rideau Canal. Jewell Engineering was awarded this contract. This project was designed to be released in phases given the overall scale. The first phase was submitted for an OCIF Grant application and an amount of $1,000,000 was included in the 2019 Capital Budget for our portion of the grant application amount to reconstruct the urban section of Battersea Road and Sunbury Road within the village of Sunbury. When it was determined that the Township was unsuccessful in our bid for the grant money the project was scaled back and the urban section of Sunbury Road was removed. The design was finalized in August of 2019 and a tender was prepared and advertised on the Municipal website, on Biddingo, and in the local newspaper. This tender closed on September 25th, 2019. The results, in ascending order, were as follows: Contractor
Total (Including HST)
R.W. Tomlinson Ltd.
$1,804,399.26
Gordon Barr Ltd.
$1,854,245.25
Dig N’Dirt Ltd.
$1,913,493.01
Coco Paving Inc.
$1,961,680.00
Len Corcoran Excavating Ltd.
$2,008,039.38
Mulrooney Trucking Ltd.
$2,185,312.29
Crains Construction Ltd. Fidelity Engineering and Construction Inc.
$2,371,886.95 $3,195,057.15
The submission of the low bidder has been evaluated and was found to be accurate and complete. R.W. Tomlinson is a reputable contractor and has provided many Municipalities around the Township with quality service for many years.
Our strength is our community.
Page 33 of 82
REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT
For these reasons, and because their price was $49,845.99 lower than the second lowest bidder Gordon Barr Ltd., it is recommended that the bid of R.W. Tomlinson Ltd. be accepted, for $1,804,399.26, including HST.
FINANCIAL and STAFFING CONSIDERATIONS As significant costs were expected for this project, construction was slated to begin in the fall of 2019, to take advantage of the slow construction season, and to carry over into the spring of 2020 when the asphalt plants re-open. This would allow the contractor to utilize their equipment through the winter and still complete the project’s paving requirements in a reasonable timeframe. An amount of $1,000,000.00 has been approved in the 2019 capital budget. The remaining amount will be included in the 2020 Capital Budget to complete this project. Submitted/approved by:
Prepared By:
Mark Segsworth, P. Eng. Public Works Manager
David Holliday, CET Technical Supervisor
Our strength is our community.
Page 34 of 82
REPORT TO COUNCIL TREASURY DEPARTMENT AGENDA DATE:
October 1st, 2019
SUBJECT:
2020 Budget Cycle
RECOMMENDATION: That Council adopt the revised 2020 budget cycle as presented. BACKGROUND: Due to availability, the following is a revised budget cycle. Meeting Date Oct 8 Oct 8 Oct 15 Oct 29 Nov 5 Nov 7 Dec 3 Dec 17
Activity Long Range Financial Plan – updated Non PW Capital Presentation PW Capital Presentation Table full Budget Document Delegations on Budget Document (Advertised in advance) Operating Budget (Thursday 9-2pm) Budget revisions based on Council direction & approval Budget Debate and Approval – if needed
ATTACHMENTS None Submitted/approved/prepared by: Louise Fragnito, Director of Corporate Services & Treasurer
Our strength is our community.
Page 35 of 82 Minutes of Police Services Board June, 27, 2019 Time: 9:00 AM Location: Council Chambers
Present: Deputy Mayor Ron Sleeth, David Herrington, Mike Nolan Frontenac OPP Staff: Sharron Brown, Staff Sergeant Staff: Wayne Orr, Chief Administrative Officer, Emily Caird, Executive Assistant
Call to Order
a)
The Chair called the meeting to order at 9:04 am.
Attendance
a)
All committee members were in attendance.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations of pecuniary interest.
Swearing in of Board Member & Chair
a)
Ron Sleeth - Township Deputy Mayor Deputy Mayor Ron Sleeth was sworn in as a member of the South Frontenac Police Services Board.
Approval of Agenda
a) Resolution No. 2019-PSB-06/27-01 Moved by David Herrington Seconded by Mike Nolan THAT the Agenda for the June 27, 2019 meeting be adopted as presented. Carried 6.
Presentations/Delegations - n/a
Correspondence
a)
Zone 2 Updates The CAO drew attention to the recent Zone 2 Update and the fall Zone 2 meeting for 2019. He noted that with the upcoming Community Safety and Well Being initiative, this would be a good meeting to attend. He encouraged the board members to notify staff should they wish to attend the meeting on September 19 & 20.
b)
Ontario Association of Police Services Boards AGM - April 26, 2019 Minutes
c)
Zone 2 Meeting Presentations: Reaching People at Risk & Planet Youth Lanark County
Page 36 of 82 Minutes of Police Services Board June, 27, 2019 d)
Letter From North Grenville Council - Community Safety & Policing Act, 2019
Approval of Minutes
a)
April 11, 2019 Meeting minutes Resolution No. 2019-PSB-06/27-02 Moved by Mike Nolan Seconded by David Herrington THAT the minutes of the April 11, 2019 Police Services Board meeting be adopted as presented. Carried
Financial
a)
R.I.D.E. Approved Funding Allocation for 2019-2020 The CAO explained that the Township has been approved for $8,800 in funding for the seasonal R.I.D.E. program. Theses funds are typically allocated to cost of officer wages and overtime.
b)
Update on Transformation of Policing Grants The CAO explained that currently the Township does not receive any of these policing grants due to the use of the regional policing structure. Now that the various grants are being lumped together into one program, the Township will now be eligible to apply. The CAO noted that there may be an opportunity to obtain a grant on the basis of the Community Safety and Well being plan. The CAO confirmed that staff would explore any grant options and bring a report back to the board.
Detachment Commanders Report
a)
Police Services Board Quarterly Reports: January - March 2019 Records Sgt. Jen Coles gave an overall review of the 2019 1st Quarter reports provided by Staff Sgt. Brown. January - March 2019 Crime Sgt. Coles noted the overall 30% increase in violent crime in the first quarter of 2019. She drew attention to the decrease in assaults compared to an increase in sexual assaults. She explained that although it appears shocking, it not necessarily that there are more happening - just more being reported, possibly as a result of the Me Too movement. David Herrington asked if there were any commonalities between the sexual assault charges. Sgt. Coles noted that these were primarily the result of domestic assaults. To her knowledge, there have been no sexual assaults in this area committed by strangers.Sgt. Coles explained that there is more accountability with sexual assaults as the criteria is significantly higher than a general assault and every case is reviewed by a senior Sgt. Sgt. Coles then went on to highlight the 36% decrease in overall property crimes. She noted that this statistic was surprising as the detachment was anticipating an increase in cottage break-ins due to the long winter season. Sgt. Coles also noted that the youth responsible for many break ins in 2018 were arrested. Sgt. Coles explained that Theft over and Theft under were both down. She noted that this was encouraging and proof that the OPP “Lock it or Lose it”
Page 2 of 4
Page 37 of 82 Minutes of Police Services Board June, 27, 2019 campaigns are working. Sgt. Coles drew attention to the increase in drug crimes and noted that although the number of crimes had increased since 2018, the charges thus far in 2019 has been four simple possession charges. The one charge in 2018 was a trafficking charge which is a more severe charge and requires more work to complete. The Chair inquired about cannabis related driving charges Sgt. Coles explained that those statistics are now captured under sub stance offences and so far it is mostly charges relating to accessibility to the driver. In terms of Motor Vehicle accidents, Sgt. Coles notes that there were no fatalities in the first quarter of 2019, however, property damage stats were up due to an increase in car/animal collisions. b)
Additional Reports to be Tabled Sgt. Coles gave an overview of the Provincial Offences numbers for the first quarters. She highlighted the climb is charges over February and March and noted that the number of impaired driving charges laid was discouraging. Sgt. Coles also reminded the Board that these statistics included all of South Frontenac , the 401 and part of Highway 15. Mike Nolan inquired about the criteria for distracted driving and if there was a reason for the increase in charges. Sgt. Coles provided a general description of the charge and noted that nicer weather typically contributed to Higher speeds and more driver error which results in more tickets.
Committee Reports
a)
Community Safety and Well Being Plan The CAO provided an overview of the report and noted that the municipality was required to meet compliance by January 2021. The CAO explained that it made the most sense to build a Community Safety and Well Being Plan in conjunction with the other Frontenac Townships with separate appendices for each municipality. He noted that the reality is that many of the entities and services involved are the same for each Township. The Committee decided that David Herrington would act as the South Frontenac Police Services Board representative on the joint initiative. Resolution No. 2019-PSB-06/27-03 Moved by Mike Nolan Seconded by David Herrington That the PSB adopts the recommendation of the Joint CAO Working Group and support a collaborative approach with the Frontenac Townships to establish a joint CSWB Advisory Committee to assist a Facilitator with drafting the Frontenac CSWB Plan; And That the joint CSWB Advisory Committee consist of a Staff member from the Frontenac Townships; a Politician from the Frontenac’s; Staff Sergeant, Frontenac Commander, OPP; one Representative from South Frontenac’s Police Services Board Representative, and Indigenous Community representative and one from each of the following sectors: Social Services, Addiction & Mental Health, Health Care, Education and Children & Youth; And That Council share in the engagement of the services of a Facilitator to coordinate the Advisory Committee and draft the CSWB Plan Carried
Page 3 of 4
Page 38 of 82 Minutes of Police Services Board June, 27, 2019 12.
Other Business
a)
Sgt. Coles inquired about why the municipality hosts three separate parades on Canada Day, as it makes it difficult for the OPP to have officers at each location. The Chair noted that each community enjoys having their own celebration, as has been the practice for years.
Public Discussion - n/a
Date & Time of Next Meeting:
a)
September 26, 2019 at 9:00 am.
In Camera - n/a
Adjournment
a)
The meeting was adjourned at 9:45 am. Resolution No. 2019-PSB-06/27-04 Moved by David Herrington That the meeting on June 27th, 2019 be adjourned at 9:45 am. Carried
Page 4 of 4
Page 39 of 82 Minutes of Public Services August, 15, 2019 Time: 8:30 AM Location: Council Chambers
Present: Ron Sleeth, Chairman, Doug Morey, Alan Revill (left at 9:40 am) Staff: Mark Segsworth, Director of Public Servcies, Neil Carbone, Chief Administrative Officer, Angela Maddocks, Clerk. 1.
Call to Order
a)
Chairman Sleeth called the meeting to order at 8:30 a.m.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Delegations
a)
Ron Hipfner, re: Roadside Mowing & Spraying Ron Hipfner reviewed his presentation with the committee.
Approval of Minutes
a)
July 18, 2019 Resolution No. 2019-PSC-08/15-01 Moved by Councillor Revill Seconded by Councillor Morey That the minutes of the July 18, 2019 meeting be approved. Carried
Business Arising from the Minutes - n/a
New Business
a)
Former MTO Piccadilly Yard Neil Carbone has confirmed with Anne Prichard at CFDC that there is still interest in this property as well as other surplus properties for surplus commercial lands. There is a risk with existing commercial businesses relocating to Kingston due to lack of property inventory. The township has not traditionally taken a proactive approach to the sale of surplus property but has dealt with it on a case by case basis. The committee directed staff to develop a list of township owned lands that could be considered surplus as well as those acquired by tax sale. The Senior Management Team will review the inventory list initially to determine if there may be a future use. This will tie into the strategic direction going forward and be considered through the Official Plan review process and the Growth Management study.
b)
Main Street Revitalization Funding - Hamlet Signage Options & Other
Page 40 of 82 Minutes of Public Services August, 15, 2019 The committee viewed the concepts presented. There has not been any pricing obtained for these concepts. It was noted that business owners in Sydenham have requested directional signage to the business area. While the consensus of the committee was that there is consistency and identity in our signage it was recognized that positioning South Frontenac to have a strong identity having a visual identity in our signage and c)
Fishing from Bridges and Culverts Mark Segsworth has met with residents near the Devil Lake Causeway who have expressed concerns about safety, depleting fish stock and non-residents utilizing this area for fishing. The MNRF have conducted random checks and there is no evidence of commercial fishing taking place at this location. It was recognized that there needs to be consistency with signage on township owned bridges and structures, also a review of existing “no parking” zones.
d)
Hartington Patrol Yard - Fuel Upgrade An amount of $40,000 was included in the 2019 Capital Budget for the installation of a gasoline tank and required site preparation works in compliance with TSSA, however Council requested a report that provided a business case supporting the need prior to final approval. There exists a needs for both Public Services and Fire Services to have access to fuel during winter operations and fire calls outside the working hours of the local fuel station. The committee was supportive of forwarding this to Council to approve the project completion.
e)
Capital Projects Mark Segsworth provided an update on the status of various capital projects. Councillor Revill would like to point out the existing rock ledge in he Pleasant Valley Drain in conjunction with the Petworth Culvert construction.
f)
Water System Mark Segsworth and Louise Fragnito are planning a public consultation in October. This will be a follow up from the Utilities Kingston presentation on water system capacity. Currently the price of a water meter is very inexpensive ($25) and does not address the cost of the actual meter ($500). A legal requirement to impose connection is being obtained as well as our right to access to those homes where the new remote meters haven’t been installed. Once the growth management study is complete there may be a need to look at other hamlets or the expansion of the Sydenham system as well as looking at communal water systems. Mark Segsworth indicated that he will be bringing a report to the committee in September.
g)
Signage Retroreflectivity Report There is only one company that provides this service. There has not been a firm commitment from the other Frontenac Townships therefore the cost for South Frontenac may have to be revised. There is a requirement for the signage to be re-inspected every 16 months and this cost will be included in
Page 2 of 3
Page 41 of 82 Minutes of Public Services August, 15, 2019 the final report going to Council. The Committee endorsed the proposal from Advantage Data Collection to manage regulatory and warning signs. An amount of $27,000 was included and approved in the 2019 operating budget. This will be brought forward to the September 3 Council meeting and will be revised subject to the participation of the other Frontenac’s. h)
Round Lake Road - Potential Lease Agreement The private property owner has inquired about the township leasing the property along Round Lake Road that members of the public have used for a boat launch. The direction from the committee was for the Director of Public Services to ask the property owner about their expectation of the monetary value of the lease.
i)
Parking challenges in villages (Battersea) Chairman Sleeth noted parking challenges on Cross Street in Battersea and questioned whether other hamlets experienced parking challenges. It is recognized that there are parking concerns in all of the hamlets and there are challenges with enforcing the “no parking” provision of the by-law with existing resources.
j)
Keeley Road Garage - Office/Washroom/Lunchroom Upgrades An amount of $250,000 was proposed in the 2019 Capital budget. The architects estimate for this work is approximately $180,000. The project was put on hold until details of the renovations were supplied. Final drawings are required, however the Committee was supportive of bringing this forward for Council approval.
k)
Perth Road @ Northway True Value Council had approved a budget reallocation to undertake design work for a proposed intersection on Perth Road at Northway True Value Hardware on April 2, 2019. The items to be considered in the design work were reviewed. The estimated cost is $9500 plus HST to undertake the review and provide interim and ultimate plans. The procurement policy allows the Director of Public Services to select a consultant for small assignments up to $10,000 and he will be moving forward with this project.
Information Items
a)
Ontario Waste Management Association - Lindsay Blue Box Report Released Mark Segsworth indicated that an announcement is anticipated today from Jeff Yurek, Minister of the Environment, Conservation and Parks and Steve Clark, Minister of Municipal Affairs and Housing regarding the next steps to transition the costs of the blue box program away from municipal taxpayers and make the producers of products and packaging fully responsible.
Next Meeting: September 19, 2019
Adjournment:
a)
The meeting was adjourned at 10:02 a.m.
Page 3 of 3
Page 42 of 82
BellRock Hall Meeting Aug 14, 2019 Present: Debbie Twiddy, Cynthia Chapman, Celine Hayes, Ray Leonard, Gina Ritchie Minutes: July 13 accepted. Treasurer report: Income: $25.70 Euchre Expenses: Taxes and insurance (approx. $300) $200 for play structure removal; $200 for lawn maintenance. TOTAL $700 Balances: Petty cash $301.20 Bank balance as $5041.04 Upcoming expenses: Invoice for pressure tank replacement$551.09 and also taxes and insurance.
Old Business: Community Grant projects: Play structures gone; bed has been dug up and weeded. Frames partially constructed, will be working on them this Saturday. Wally is negotiating a price for garden soil. Tap status unknown. Need to check for shut‐off valve. Oven: Ray still searching for a suitable replacement. Cynthia/Celine will check out a few more sources. Insulating the hall: Brad is unavailable at present—too busy. Maybe next year Summer lawn maintenance: Paid to Stan (for yard maintenance/lawn cutting).
Upcoming fund‐raisers/community events: Muddy Waters catered dinner; ‐‐Scrapped idea for now. Variety Show: Still recruiting. Psychic night: Still haven’t reached her. Cynthia still trying. Repair cafe Sept 22: Celnine(?), Gina, Debbie to help host. Hallowe’en: Oct 31, 5pm to 7pm.. Celine, Cynthia, Gina to organise. Small outlay for candy, snacks, drinks. Dance (licensed) late October? Check with Porch Pilots for available date. Possibilities are Oct. 19th or 26th.Alternative choices: Fred Brown, Texas Tuxedo.
Page 43 of 82
New Business: New bookings: Sept 7 Baby shower Sept 8 Ritchie reunion—no charge for this as thanks for parking area maintenance/improvements Sept 28 Wedding—if inside, $60 charge Sept 22 Repair Cafe Oct 6 Baby shower May 22 2020 long weekend for the Sparks: Price to go up to $200. Cynthia will contact them to confirm dates and prices. Has not reached them yet but will try again. Hall closure for the winter: Proposed for Dec 1, 2019. Marty to be notified by Celine. Debbie to notify Repair Cafe folks. Parking area: Stan has leveled the parking area and will spread gravel around after this is done. Resignation: Terry Sauve has resigned. Celine will take over the water testing(due in August). Cynthia will get instruction on filter maintenance. Will call on various community members for other jobs and support. Recruiting volunteers: Will initiate a recruitment campaign for volunteers in spring 2020. NEXT MEETING DATE:
Sept 19, 2019.
ADDITIONAL NOTE: Several days after the meeting, the Sparks organiser, Terry McKeever questioned our raised rate from $150 to $200 for the May 22 long weekend Sparks overnight event. The committee discussed this via internet conversations and arrived with Terry McKeever at a compromise price of $175 for the May 2020 date with the understanding that the rate will be $200 after that.
Page 44 of 82
TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-59 BEING A BY-LAW TO AUTHORIZE THE MAYOR AND THE CLERK TO EXECUTE A SITE PLAN AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC AND CINDY & JAMES HENDERSON ET AL WHEREAS a Site Plan and Site Plan Control Agreement have been prepared to the satisfaction of the Township of South Frontenac; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.
THAT the Mayor and the Clerk are hereby authorized to execute a Site Plan Control Agreement between the Corporation of the Township of South Frontenac and Cindy & James Henderson et al, a copy of which is attached hereto forming part of this By-law.
THAT this By-law and Agreement shall be registered on title of the property described as Part 2 & 3, RP 21907, Part of Lot 32, Concession 7, District of Bedford, Township of South Frontenac, municipally known as 11 Colescott Lane.
THIS BY-LAW shall come into force and effect in accordance with Section 41 of the Planning Act 1990, either upon the date of passage or as otherwise provided by the said Section 41. Dated at the Township of South Frontenac this 1st day of October, 2019. Read a first and second time this 1st day of October, 2019 Read a third time and finally passed this 1st day of October, 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Angela Maddocks, Clerk
Page 45 of 82
SITE PLAN AGREEMENT Made this ___________ day of ___________________, 2019 BETWEEN: CINDY & JAMES HENDERSON ET AL. Hereinafter called the “Owner” OF THE FIRST PART -andTHE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC Hereinafter called the “Municipality” OF THE SECOND PART WHEREAS the Owner is the registered owner in fee simple of certain lands located in the Township of South Frontenac (the “Lands”); AND WHEREAS it was a condition of consent that the Owner enter into this site plan agreement with the Municipality on the terms set out; AND WHEREAS the Municipality is authorized to enter into this agreement and register it against the title to the Lands pursuant to section 41 of the Planning Act; NOW THEREFORE WITNESSETH that in consideration of the mutual covenants and agreements contained herein, the parties agree each with the other as follows: 1.
The Owner covenants that the Owner is the Owner in fee simple of the Owner’s lands Described in Schedule “A” attached hereto.
The Owner covenants and agrees with the Municipality as follows: 2.1
General 2.1.1
That development shall be in accordance with the Site Plan prepared by Zanderplan, attached hereto as Schedule “B”.
2.1.2
That the uses on the subject property are limited to private car parking (two parking spaces), access pathway and a boat dock for shoreline access to properties located on Eden Island.
2.1.3
The parking area shall be constructed and maintained at a minimum of 30 metres from the highwater mark.
2.1.4
The access pathway is constructed and maintained to a maximum width of 1.5 metres wide.
2.1.5
The two parking spaces identified on the Site Plan prepared by Zanderplan are to be constructed with the dimensions of 2.7 metres by 6.0 metres and are maintained in the location as shown on the Site Plan.
2.1.6
The existing dock is to be maintained as per the Site Plan Drawing and that if the dock is to be replaced approval is required to be
Page 46 of 82
provided from Rideau Valley Conservation Authority. A maximum of one dock shall be permitted on the lands identified in Schedule “A”. 2.2
2.3
Environmental Protection 2.2.1
That sediment and erosion controls between the construction area and Bob’s Lake are to be installed prior to the initiation of the work and is to remain in place until the site has been allowed to regenerate and vegetation has been re-established to the satisfaction of the Rideau Valley Conservation Authority.
2.2.2
That the vegetated buffer, within the 30 metre setback from the highwater mark, is maintained and enhanced where possible.
2.2.3
The Owner shall apply for a permit in the event that any work is to be undertaken along the shoreline of Bob’s Lake Permits are required from the Rideau Valley Conservation Authority in accordance with Ontario Regulation 174/06 (Development, Interference with Wetlands and Alteration to Shorelines and Watercourses) prior to any development on the property.
Limited Services 2.3.1 That the Municipality does not maintain or repair and will have no obligation to maintain or repair the private lane that provides access to the Lands or to perform or provide any other municipal services normally associated with public highways within the municipality. 2.3.2
That the Municipality will not be responsible for any loss, damage, or injury, whether direct or indirect, arising from the inability to access the Owner’s lands because of the Owner’s failure to properly maintain the private lane, and the Owner will indemnify and save harmless the Municipality, its councilors, officers, employees and agents from and against all claims, losses, damages, liabilities, costs and expenses (including legal fees and disbursements) which may be made or brought against the Municipality as a result thereof.
3.0
This agreement shall be registered against the title to the Lands and the Municipality shall be entitled to enforce its provisions against the Owner and any or all subsequent owners of the Lands.
4.0
If the Owner fails or refuses for any reason to comply with any requirements of this agreement, the Owner shall be in default and the Municipality may, on seven (7) days’ notice, require the Owner to remedy the default, failing which the Municipality may, without further notice and without prejudice to any other rights and remedies available to it, do such things and perform such work as is necessary to rectify the default.
5.0
Any account rendered by the Municipality for work done shall be paid by the Owner within thirty (30) days of the day of billing, and, if the Owner fails to pay, interest shall be charged on the amount outstanding at the rate of one and one quarter (1.25%) per months (15% per annum) on the first day of each calendar month following the date the account was due. Any payments received on accounts rendered shall be applied first to any outstanding interest, which may have accrued, and the balance shall be applied to reduce the principal amount outstanding.
6.0
If the Municipality incurs any expense arising out of the terms of this Agreement, the Municipality may recover the amount in like manner as municipal taxes or by action, pursuant to Section 42.7 of the Municipal Act.
Page 47 of 82
7.0
All costs necessary to fulfill any condition of this agreement, and all costs incurred by the Municipality in connection with the preparation, execution, registration or enforcement of this Agreement shall be paid by the Owners.
8.0
This Agreement shall ensure to the benefit of and be binding upon the personal representatives, successors and assigns of the parties IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals as of the day and year first written above. SIGNED, SEALED AND DELIVERED In the presence of:
WITNESSS
CINDY HENDERSON
WITNESSS
JAMES HENDERSON
WITNESSS
ERIC HENDERSON
WITNESSS
OLIVIA HENDERSON
WITNESSS
ALICE HENDERSON
WITNESSS
PETER HENDERSON
WITNESSS
THOMAS HENDERSON
THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC Per:
RON VANDEWAL – MAYOR
ANGELA MADDOCKS – CLERK
Page 48 of 82
SCHEDULE “A” THE LANDS PARTS 2 & 3, PLAN 13R21907, PART LOT 32, CONCESSION 7, GEOGRAPHIC TOWNSHIP OF BEDFORD, TOWNSHIP OF SOUTH FRONTENAC, COUNTY OF FRONTENAC MUNICIPAL ADDRESS 11 COLESCOTT LANE
Page 49 of 82
Schedule “B” Drawing List Site Plan Drawing
Parts 2 & 3, Plan 13R-21907, Part Lot 32, Concession 7, Geographic Township of Bedford, Township of South Frontenac, prepared by Zanderplan. Version Date: March 19, 2019.
Page 50 of 82
Payment Listing For the period of September 18, 2019 to October 1, 2019
Accounts Payable Payment Listing:
4,184,082.63 For the period of September 18, 2019 to October 1, 2019
Payroll Payment Listing: Pay Period #19-20
Pay date September 25, 2019
95,343.20
For the period of September 8, 2019 to September 21, 2019 Council Honorarium:
Pay date September 30, 2019
15,301.43
For the period of September 1, 2019 to September 31, 2019 Total Payments
$
RECOMMENDATION:
It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending October 1, 2019 in the amount of
$
4,279,425.83
Submitted by: Mark Foster - Accounting Clerk Approved by: Tracey Pritchard - Acting Deputy Treasurer
4,279,425.83
System:
2019-09-26
User ID:
mfoster
Ranges: Cheque Date:
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
11:10:55 AM
From: 2019-09-18
To: 2019-10-01
Page:
1
Page 51 of 82
Distribution Types Included: PURCH, MISC
10 GG 0020 TaxC Cheque EFT000000012079
Date
Inv #
2019-10-01 56725
Vendor
Description
COUNTY OF FRONTENAC Q3 Levy
Total EFT000000012079
Total TaxC
Amount $1,497,128.25 $1,497,128.25
$1,497,128.25
0035 TaxSB-EP Cheque EFT000000012048
Date 2019-09-30
Inv #
Vendor
Description
LIMESTONE DISTRICT SCHOOL 2019 SEPT LEVY 2019 SEPT LEVY
Total EFT000000012048
Total TaxSB-EP
Amount $1,276,156.60 $1,276,156.60
$1,276,156.60
0036 TaxSB-ES Cheque EFT000000012049
Date 2019-09-30
Inv #
Vendor
Description
ALGONQUIN AND LAKESHORE 2019 SEPT LEVY 2019 SEPT LEVY
Total EFT000000012049
Total TaxSB-ES
Amount $115,945.48 $115,945.48
$115,945.48
0037 TaxSB-FP Cheque EFT000000012050
Date 2019-09-30
Total EFT000000012050 EFT000000012051 2019-09-30
Inv #
Vendor
Description
CONSEIL DES ECOLES PUBLIQUES 2019 SEPT LEVY 2019 SEPT LEVY CONSEIL SCOLAIRE CATHOLIQUE DU 2019 SEPT LEVY 2019 SEPT LEVY
Total EFT000000012051
Total TaxSB-FP
Amount $6,348.67 $6,348.67 $9,137.14 $9,137.14
$15,485.81
1000 Cheque EFT000000012059
Date
Inv #
2019-10-01
Vendor
Description
Amount
BAY ELECTRIC 14008 13984
Total EFT000000012059 EFT000000012080 2019-10-01
Replace Ballast Connect CO2 Detector
$203.02 $172.99 $376.01
Water
$59.56 $59.56
CULLIGAN 86800TI
Total EFT000000012080 EFT000000012099 2019-10-01 2019418 2019396
J & J LANDSCAPING Grass Cutting Grass Cutting
5749
SIMMONS PLUMBING & PUMP SERV. UV Alarm
96660 96901 96909
TROUSDALE’S HOME HARDWARE Tank Lever + Electrical Tape Access Panel+ Knife+Compound Drywall Compound
Total EFT000000012099 EFT000000012124 2019-10-01 Total EFT000000012124 EFT000000012133 2019-10-01
Total EFT000000012133
Total
$21.88 $21.88 $43.76 $114.48 $114.48 $8.12 $32.56 $8.64 $49.32
$643.13
1210 CAO Cheque 070489 Total 070489 EFT000000012132
Date
Inv #
2019-10-01
Vendor
Description
47617
ASSOCIATION OF MUNICIPAL TAX Employment Law + HR Cert. E.C.
4925
TROUSDALE’S FOODLAND Strategic Planning Food
2019-10-01
Total EFT000000012132
Total CAO
Amount $1,348.32 $1,348.32 $96.43 $96.43
$1,444.75
1250 Clk Cheque EFT000000012060
Date
Inv #
2019-10-01
Description
23650
BAYRIDGE PRINTER PROS Toner A.M.
159463
CUNNINGHAM SWAN CARTY Legal Advice
120929
ESOLUTIONS GROUP Website Redesign
Total EFT000000012060 EFT000000012081 2019-10-01 Total EFT000000012081 EFT000000012089 2019-10-01 Total EFT000000012089
Vendor
Amount $76.32 $76.32 $2,849.61 $2,849.61 $6,512.64 $6,512.64
System:
2019-09-26
User ID:
mfoster
EFT000000012132
11:10:55 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
2019-10-01 1879 6637 11 4766 9875. 3592 7403. 9508 5673.
TROUSDALE’S FOODLAND Coffee+Cream+Milk Food for Website Training Coffee Cream Cream Wipes Cream Cream + Milk Coffee+ Cream
96944
TROUSDALE’S HOME HARDWARE Coffee Filters
Total EFT000000012132 EFT000000012133 2019-10-01 Total EFT000000012133
Total Clk
Page:
2
Page 52 of 82 $38.54 $75.40 $35.98 $2.99 $8.57 $5.79 $2.99 $8.63 $38.97 $217.86 $14.20 $14.20
$9,670.63
1275 Fin Cheque 070489 Total 070489 070490 Total 070490 070501 Total 070501 EFT000000012079
Date
Inv #
2019-10-01
Vendor
Description
47457
ASSOCIATION OF MUNICIPAL TAX Employment Law + HR Cert. T.P.
STHFT-1908A
APPLIED GEOLOGICS INC Cartegraph Subscription
8100824159
SHRED-IT INTERNATIONAL ULC 19/08 Shredding Services
56955
COUNTY OF FRONTENAC Computer V.L.
BUSKIIN6369
D2 WIRELESS - TELUS AUTHORIZED DEALER Samsung Galaxy A20 L.F.
2019-10-01
2019-10-01
2019-10-01
Total EFT000000012079 EFT000000012083 2019-10-01 Total EFT000000012083
Total Fin
Amount $1,348.32 $1,348.32 $3,035.78 $3,035.78 $78.17 $78.17 $1,432.25 $1,432.25 $147.55 $147.55
$6,042.07
1280 HR Cheque 070489 Total 070489 EFT000000012060
Date
Inv #
2019-10-01
Vendor
Description
47456
ASSOCIATION OF MUNICIPAL TAX Employment Law + HR Cert. J.M.
23650
BAYRIDGE PRINTER PROS 4X Toner J.M.
56954 56953 56955
COUNTY OF FRONTENAC Power Back Up J.M. Mouse/Keyboard J.M. Computer J.M.
BUSKIIN6369
D2 WIRELESS - TELUS AUTHORIZED DEALER Samsung Galaxy A20 J.M.
2019-10-01
Total EFT000000012060 EFT000000012079 2019-10-01
Total EFT000000012079 EFT000000012083 2019-10-01 Total EFT000000012083
Amount $1,348.32 $1,348.32 $412.13 $412.13 $63.35 $57.05 $2,176.96 $2,297.36 $147.55 $147.55
Total HR
$4,205.36
Total GG
$2,926,722.08
20 PP&P 2100 Fire Cheque 070494
Date
Inv #
2019-10-01
Vendor
Total 070503 EFT000000012052
2019-10-01
Burgers+ Wieners+ Buns
1000151521
TROY LIFE & FIRE SAFETY LTD. Annual Fire Alarm Maintenance
30634
BOULTON SEPTIC/LARMON’S Holding Tank Pumped
A2393272
ABELL PEST CONTROL INC. 19/09 Pest Control
148239
AJ STONE COMPANY LIMITED 2X Boots S.Q. + A.O.
2223 2223 2223 2223 2223 2223 2223
CAMERON MECHANICAL Repairs Repairs Repairs Repairs Repairs Repairs Repairs
2019-10-01
Total EFT000000012052 EFT000000012054 2019-10-01 Total EFT000000012054 EFT000000012055 2019-10-01 Total EFT000000012055 EFT000000012067 2019-10-01
Total EFT000000012067 EFT000000012069 2019-10-01
$351.44 $351.44 $490.00 $490.00 $244.22 $244.22 $48.54 $48.54 $252.15 $252.15 $1,633.64 $114.48 $105.32 $274.75 $641.09 $228.96 $91.58 $3,089.82
CANADIAN TIRE 140040 140506
Total EFT000000012069
Amount
GILMOUR’S ON 38 19/09/12-46
Total 070494 070503
Description
2X Shop Vac Fire Extinguisher
$162.75 $76.31 $239.06
System:
2019-09-26
User ID:
mfoster
EFT000000012070
11:10:55 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
2019-10-01 94610
UNISYNC GROUP LIMITED 2X Shirts+ 2X Pants + Co
56954 56953 56955
COUNTY OF FRONTENAC Power Back Up A.B. Mouse/Keyboard A.B. Computer A.B.
157993 159632 159526 159529
CUNNINGHAM SWAN CARTY Audit Letters Audit Letters Legal Services Legal Services
IN155325
FIRE MARSHAL’S PUBLIC FIRE Pumping + Aerial Handbook
131749 131748
FRASSO AUTOMOTIVE SERVICE Oil Change Oil Change
P114280
GRAND & TOY LIMITED Keyboard Support A.B.
2019409 2019421 2019399 2019423 2019401 2019424 2019402 2019431 2019430 2019408
J & J LANDSCAPING Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting
14791
JODY CAMPBELL’S SEPTIC SERVICE Portable Toilet Rental
KS25840 KS25990 KS25982 KS25950 KS25965 KS25966
KENWORTH ONTARIO - KINGSTON Safety Safety+Wipers+Exhaust Pipe Safety Safety + New Exhaust Safety + Broken Bolts+ Springs Safety
2101215560 2101215362 2101244621
MESSER CANADA INC. Oxygen Oxygen Cylinder Utilization Fee
Total EFT000000012070 EFT000000012079 2019-10-01
Total EFT000000012079 EFT000000012081 2019-10-01
Total EFT000000012081 EFT000000012090 2019-10-01 Total EFT000000012090 EFT000000012091 2019-10-01
Total EFT000000012091 EFT000000012094 2019-10-01 Total EFT000000012094 EFT000000012099 2019-10-01
Total EFT000000012099 EFT000000012100 2019-10-01 Total EFT000000012100 EFT000000012102 2019-10-01
Total EFT000000012102 EFT000000012107 2019-10-01
Total EFT000000012107 EFT000000012113 2019-10-01
Page:
3
Page 53 of 82 $552.56 $552.56 $63.36 $57.04 $2,176.96 $2,297.36 $233.03 $767.70 $1,756.48 $385.16 $3,142.37 $331.53 $331.53 $143.88 $143.88 $287.76 $174.80 $174.80 $45.79 $28.75 $28.75 $28.49 $28.49 $25.44 $25.44 $45.79 $36.63 $36.63 $330.20 $101.76 $101.76 $428.61 $1,568.22 $357.18 $1,511.05 $617.81 $364.04 $4,846.91 $173.98 $369.85 $73.27 $617.10
PINCHIN LTD. 1476952
Total EFT000000012113 EFT000000012115 2019-10-01
Haz Building Materials Assessm
$2,060.64 $2,060.64
PRINCESS AUTO 1274089
Total EFT000000012115 EFT000000012118 2019-10-01
Drain Tank Valve
19/08-PRFH
R&D NELSON GENERAL MAINTENANCE 19/07+19/08 General Maint.
SCO92520609
RICOH CANADA INC. 19/08 Copier Usage + Rental
1044 9908 7233. 1968 4360
TROUSDALE’S FOODLAND Water Water Water Water Water
Total EFT000000012118 EFT000000012120 2019-10-01 Total EFT000000012120 EFT000000012132 2019-10-01
Total EFT000000012132
Total Fire
$10.17 $10.17 $287.56 $287.56 $127.90 $127.90 $17.13 $39.80 $59.80 $54.90 $29.90 $201.53
$20,085.38
2105 Pub Ed Cheque EFT000000012062
Date
Inv #
2019-10-01
Vendor
Description
BK0002306
BOOKSTORE- ANNEX PUBLISHING & PRINTING Ionization Smoke Alarm
IN155369
FIRE MARSHAL’S PUBLIC FIRE Fire Prevention Week Kit
Total EFT000000012062 EFT000000012090 2019-10-01 Total EFT000000012090
Total Pub Ed
Amount $1,193.64 $1,193.64 $1,048.58 $1,048.58
$2,242.22
2110 Cvc# Cheque EFT000000012123
Date
Inv #
2019-10-01
Vendor
Description
Amount
SIGNS PLUS 3165 3168
Civic blade Civic Blade
$9.16 $9.16
System:
2019-09-26
User ID:
mfoster
11:10:55 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 3167
15X Civic Blades
Total EFT000000012123
Total Cvc#
Page:
4
Page 54 of 82 $137.38 $155.70
$155.70
2400 Police Cheque 070488
Date 2019-09-30
Inv #
Vendor
Description
MINISTER OF FINANCE-POLICE SERVICES 111809191319096 19/09 Policing Services
Amount
Total 070488
$250,492.00 $250,492.00
Total Police
$250,492.00
2605 Build Cheque 070493
Date
Inv #
2019-10-01 695923
Total 070493 EFT000000012071
2019-10-01
Vendor
Description
ERGOCENTRIC SEATING SYSTEMS Chair C.B.
Amount $531.57 $531.57
CDW CANADA INC TQC3471 TQD0410 TSP8208 TTM2787
Laserjet Printer + Toner Sheet Feeder Black Toner Laserjet Printer
P186718 P183876
GRAND & TOY LIMITED Document Holder C.B. Mouse C.B.
6083-560775
TOWN AND COUNTRY AUTO SUPPLY Oil
Total EFT000000012071 EFT000000012094 2019-10-01
Total EFT000000012094 EFT000000012130 2019-10-01 Total EFT000000012130
Total Build
$492.30 $202.37 $247.83 $394.68 $1,337.18 $90.54 $19.09 $109.63 $38.72 $38.72
$2,017.10
2620 Anml Ctl Cheque EFT000000012047
Date 2019-09-30
Total EFT000000012047 EFT000000012104 2019-10-01
Inv #
Vendor
Description
FRONTENAC MUNICIPAL LAW SF-AC-2019-SEPTEMBER 19/09 ANIMAL CONTROL KINGSTON HUMANE SOCIETY SF_KHS POUND_19-07 19/07 Pound Services
Total EFT000000012104
Total Anml Ctl
Amount $3,256.19 $3,256.19 $643.20 $643.20
$3,899.39
2625 Lvstck Cheque EFT000000012119
Date
Inv #
2019-10-01
Vendor
Description
Amount
REDDEN, JOSEPH 956265 956265 956265
Livestock X3 Livestock X3 Livestock X3
Total EFT000000012119
Total Lvstck
$150.00 $72.71 $14.82 $237.53
$237.53
2640 Bylaw enf Cheque EFT000000012047
Date 2019-09-30
Inv #
Vendor
Description
FRONTENAC MUNICIPAL LAW SF-P-2019-SEPTEMBER 19/09 PARKING SF-P-2019-SEPTEMBER 19/09 PARKING
Total EFT000000012047
Total Bylaw enf
Amount $457.92 $634.98 $1,092.90
$1,092.90
Total PP&P
$280,222.22
30 Trans 3000 PW OH Cheque 070490
Date
Inv #
2019-10-01 STHFT-1908A
Total 070490 070492 Total 070492 EFT000000012074
2019-10-01
Vendor
APPLIED GEOLOGICS INC Cartegraph Subscription
BELL, CHERYL WINTER TIRE DAMAGE
2019-10-01
Amount $12,143.11 $12,143.11
Winter Tire Damage-Round Lk Rd
$1,000.00 $1,000.00
Ins Deductable #53640-138967 Ins Deductable #53640-138967
$207.00 $1,863.50 $2,070.50
CLAIMSPRO INC. 31310-007237 31310-007120
Total EFT000000012074 EFT000000012079 2019-10-01 56955 Total EFT000000012079 EFT000000012088 2019-10-01
COUNTY OF FRONTENAC Computer E.H.
$1,432.25 $1,432.25
ESKEROD SIGNS 28577
2X Off the Phone Signs
44401
INDEPENDENT TELEPHONE SERVICES Mailbox 4331 E.H.
Total EFT000000012088 EFT000000012098 2019-10-01 Total EFT000000012098
Description
$1,154.98 $1,154.98 $86.50 $86.50
System:
2019-09-26
User ID:
mfoster
EFT000000012120
11:10:55 AM
2019-10-01
Township of South Frontenac CHEQUE DISTRIBUTION REPORT RICOH CANADA INC. SCO92520609 19/08 Copier Usage + Rental
Total EFT000000012120
Total PW OH
Page:
5
Page 55 of 82 $164.03 $164.03
$18,051.37
3005 RdAdmOH Cheque 070489 Total 070489 EFT000000012079
Date
Inv #
2019-10-01
Vendor
Description
47455
ASSOCIATION OF MUNICIPAL TAX Employment Law + HR Cert. D.H.
56954 56953 56955
COUNTY OF FRONTENAC Power Back Up A.H. Mouse/Keyboard A.H. Computer A.H.
P154987 P154616
GRAND & TOY LIMITED Office Supplies Office Supplies
2019-10-01
Total EFT000000012079 EFT000000012094 2019-10-01
Total EFT000000012094
Total RdAdmOH
Amount $1,348.32 $1,348.32 $63.35 $57.05 $3,751.37 $3,871.77 $115.15 $212.99 $328.14
$5,548.23
3010 Cheque 070491 Total 070491 070498 Total 070498 070499
Date
Inv #
2019-10-01
Vendor
227937
ATKINSON HOME BUILDING CENTRE 10X Fence Posts
3049
RAYMAXX CUSTOM COATINGS LTD. Coat lower section
2019-10-01
2019-10-01
2019-10-01 536950
Total 070500 070502
2019-10-01
Annual Inspection REVELL FORD LINCOLN Repairs
2019-10-01
Flagging Flagging Flagging Flagging Flagging Flagging Flagging Flagging
30716 30649
BOULTON SEPTIC/LARMON’S Flagging Flagging
19-544
AARDE CONSTRUCTION LTD Road Construction
A2413293
ABELL PEST CONTROL INC. Pest Control
24230813
BATTLEFIELD EQUIPMENT RENTALS Rope
34863 34863
CAMECH INDUSTRIAL INC. 30’ Hose Guard 30’ Hose Guard
22126119-00
CANADIAN BEARINGS LTD. Ball Bearing Insert
620367
CERTIFIED LABORATORIES Premalube
Total EFT000000012052 EFT000000012053 2019-10-01 Total EFT000000012053 EFT000000012054 2019-10-01 Total EFT000000012054 EFT000000012058 2019-10-01 Total EFT000000012058 EFT000000012066 2019-10-01
Total EFT000000012066 EFT000000012068 2019-10-01 Total EFT000000012068 EFT000000012072 2019-10-01 Total EFT000000012072 EFT000000012073 2019-10-01
$305.28 $305.28 $1,367.65 $1,367.65 $1,027.78 $1,027.78 $514.14 $514.14 $478.53 $514.14 $478.53 $514.14 $478.53 $514.14 $4,006.29 $2,240.75 $1,808.78 $4,049.53 $366,316.80 $366,316.80 $72.85 $72.85 $239.64 $239.64 $150.57 $150.57 $301.14 $126.49 $126.49 $683.52 $683.52
CINTAS 884288616 884288616 884288617 884288617 884290505 884290505 884290506 884290506
Total EFT000000012073 EFT000000012075 2019-10-01
Uniforms Cleaning Supplies Uniforms Cleaning Supplies Uniforms Cleaning Supplies Uniforms Cleaning Supplies
296865 305524
COCO PROPERTIES CORP Gravel Gravel
9387
D.MARTIN WELDING & FABRICATING Tail Light Plates
Total EFT000000012075 EFT000000012085 2019-10-01 Total EFT000000012085 EFT000000012086 2019-10-01
$33.72 $204.65 $10.16 $32.37 $33.72 $122.09 $10.16 $42.67 $489.54 $6,512.01 $107.46 $6,619.47 $639.05 $639.05
DRAPER DOORS 14908
Total EFT000000012086
$96.57 $96.57
SNIDER, PERCY 19/09/11-47 19/09/09-49 19/09/05-36 19/09/05-33 19/09/04-35 19/09/04-32 19/09/03-34 19/09/03-31
Total 070502 EFT000000012052
Amount
REEL COH INC FC014371
Total 070499 070500
Description
Cables off Door-Green Building
$91.58 $91.58
System:
2019-09-26
User ID:
mfoster
EFT000000012092
11:10:55 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
2019-10-01 872
GILBERT & SON CONSTRUCTION INC. Truck Rental
56846
GIN-COR INDUSTRIES INC Chute Weld’t
P161482
GRAND & TOY LIMITED Office Supplies
7288
G WILLIAMS PAVING LTD Road Repair
INV108816937
HD SUPPLY CANADA, INC 3X Nylon Lifting Slings
15022
JODY CAMPBELL’S SEPTIC SERVICE Portable Toilet Trailer Rental
9307023129
KENT AUTOMOTIVE Heat Shrink+ Tubing
Total EFT000000012092 EFT000000012093 2019-10-01 Total EFT000000012093 EFT000000012094 2019-10-01 Total EFT000000012094 EFT000000012095 2019-10-01 Total EFT000000012095 EFT000000012097 2019-10-01 Total EFT000000012097 EFT000000012100 2019-10-01 Total EFT000000012100 EFT000000012101 2019-10-01 Total EFT000000012101 EFT000000012103 2019-10-01
Total EFT000000012103 EFT000000012105 2019-10-01 146-168218 146-168218 146-168218 146-168218 146-168218 146-168218 Total EFT000000012105 EFT000000012106 2019-10-01
2.5% Maintenance 2.5% Maintenance KROWN RUST CONTROL Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray Rust Spray
Page 56 of 82 $5,454.34 $5,454.34 $104.69 $104.69 $99.85 $99.85 $3,561.60 $3,561.60 $236.12 $236.12 $1,526.40 $1,526.40 $238.61 $238.61 $337.11 $337.11 $674.22 $132.23 $132.23 $132.23 $132.24 $213.70 $132.24 $874.87
LEONARD FUELS 1058-1040029 1058-1040210 1058-1041716 1058-1043368 1058-1043948 1058-1043955 1058-1043955 1058-1045644 1058-1046622
109.74L @1.0522 116.90L @1.0522 102.62L @1.0257 75.93L @1.0434 103.51L @1.0434 108.10L @1.0434 10L @1.1850 105.50L @1.0434 97.00L @1.0257
MCNICHOLS CONSTRUCTION LTD 19/09/16-LATIMER Tri Axle Rental 19/09/17-SUNBURY Tri Axle Rental
Total EFT000000012108 EFT000000012110 2019-10-01
$115.28 $122.80 $105.03 $79.07 $107.78 $112.58 $12.06 $109.85 $99.27 $863.72 $5,461.97 $2,747.52 $8,209.49
O. BETTSCHEN 43174 43173 43175 43175
Total EFT000000012110 EFT000000012111 2019-10-01 5199227 Total EFT000000012111 EFT000000012112 2019-10-01
Gravel Gravel Gravel Gravel ONTARIO HOSE SPECIALTIES LIMITED Hose Assy
$1,902.21 $1,023.51 $267.54 $2,290.30 $5,483.56 $107.46 $107.46
PETRIE FORD 278075
Total EFT000000012112 EFT000000012113 2019-10-01
Red Coolant
$87.31 $87.31
PINCHIN LTD. 1476955 1476955
Total EFT000000012113 EFT000000012114 2019-10-01
Haz Building Materials Assessm Haz Building Materials Assessm
$585.12 $585.12 $1,170.24
Tri Axle Rental
$3,459.84 $3,459.84
PLEASANT VIEW 11084
Total EFT000000012114 EFT000000012115 2019-10-01
PRINCESS AUTO 1293707
Total EFT000000012115 EFT000000012116 2019-10-01 729 Total EFT000000012116 EFT000000012117 2019-10-01
Oil PRO-TECH TRAINING SERVICES INC. Winter Maintenance C.C.
$61.05 $61.05 $1,017.60 $1,017.60
PUROLATOR INC. 442148254
Total EFT000000012117 EFT000000012122 2019-10-01
Shipping to Kanata
11429
R. THURSTON TECHNOLOGIES Service Call Radio B.K. Office
S-0060974 S-0060980 S-0061085 S-0060916 S-0060916
SWEET’S SAND & GRAVEL Cat Hoe + Hoe Ram Rental Gravel Cat Hoe Gravel Gravel
K619868
SWISH MAINTENANCE LIMITED Garbage Bags
Total EFT000000012122 EFT000000012126 2019-10-01
Total EFT000000012126 EFT000000012127 2019-10-01 Total EFT000000012127 EFT000000012128 2019-10-01
6
KILEY PAVING 17-3401M 17-3401M
Total EFT000000012106 EFT000000012108 2019-10-01
Page:
RUSH TRUCK CENTRES
$37.18 $37.18 $86.50 $86.50 $2,126.78 $3,021.89 $3,480.19 $13,454.74 $981.50 $23,065.10 $63.09 $63.09
System:
2019-09-26
User ID:
mfoster
11:10:55 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 207
Total EFT000000012128 EFT000000012129 2019-10-01
2020 International HV
PS040668073 PS040668119 PS040668491
TOROMONT INDUSTRIES LTD. 3X Glass Blade Kit-Knob + Cap
6083-560973 6083-560775 6083-560659 6083-562091 6083-562091 6083-562090 6083-562090 6083-563414 6083-563272 6083-563410 6083-563440 6083-565708 6083-564923 6083-564881 6083-564881 6083-564881 6083-564881 6083-564881 6083-564881
TOWN AND COUNTRY AUTO SUPPLY Lube Filter Flextube + Clamp Oil Oil Oil Filter 2X Oil Filter Oil Seal 2X U Joints Oil Seal Oil Seal Reman Alternator Oil Oil Oil Oil Filter 2X Filters 2X Filters
5393 5393
TRILLIUM MUNICIPAL SUPPLY INC. Roadwatch Sensor Kit Roadwatch Bullet Sensor
95648 96730
TROUSDALE’S HOME HARDWARE Awning Cord Canadian Flag
173-246242 173-246434 173-246434 173-246434 173-246454 173-246454 173-246446 173-246446
UNIVERSAL SUPPLY GROUP Slack Adjuster Tools 7 Way Adapter 7 Way Adapter 7 Way Adapter Auto Slack Adjuster 3X Auto Slack Adjuster Air Brake Chambers Chambers+ 4X Piggy Back kit
101032790 101032491
VERONA HARDWARE LIMITED Wheel Mason Depress Flag Pole
Total EFT000000012129 EFT000000012130 2019-10-01
Total EFT000000012130 EFT000000012131 2019-10-01
Total EFT000000012131 EFT000000012133 2019-10-01
Total EFT000000012133 EFT000000012135 2019-10-01
Total EFT000000012135 EFT000000012136 2019-10-01
Total EFT000000012136
Total
Page:
7
Page 57 of 82 $162,278.89 $162,278.89 $1,980.93 $68.23 $30.22 $2,079.38 $12.12 $6.03 $20.75 $31.70 $22.64 $6.17 $12.31 $93.85 $156.26 $93.85 $38.69 $296.31 $77.42 $32.26 $45.16 $77.42 $6.17 $12.31 $12.31 $1,053.73 $788.64 $405.72 $1,194.36 $4.06 $73.25 $77.31 $62.27 $38.65 $38.65 $38.64 $118.02 $354.05 $56.60 $329.23 $1,036.11 $6.10 $10.16 $16.26
$610,652.06
3201 Villg Beau Cheque EFT000000012133
Date
Inv #
2019-10-01 507219
Vendor
Description
TROUSDALE’S HOME HARDWARE Cement Mixer
Total EFT000000012133
Total Villg Beau
Amount $254.40 $254.40
$254.40
3206 Mowing Cheque 070502
Date
Inv #
2019-10-01
Vendor
Description
Amount
SNIDER, PERCY 19/09/10-50 19/09/12-43 19/09/12-44 19/08-37
Roadside Mowing Roadside Mowing Roadside Mowing Roadside Mowing
Total 070502
Total Mowing
$305.28 $457.92 $305.28 $13,458.78 $14,527.26
$14,527.26
3215 Drainage Cheque EFT000000012075
Date
Inv #
2019-10-01 300847
Total EFT000000012075 EFT000000012087 2019-10-01
Vendor
COCO PROPERTIES CORP Gravel
Total EFT000000012087 EFT000000012092 2019-10-01 859 Total EFT000000012092 EFT000000012110 2019-10-01
$604.51 $604.51
2X Culverts+ Coupler GILBERT & SON CONSTRUCTION INC. Truck Rental
$15,298.67 $15,298.67 $569.86 $569.86
O. BETTSCHEN 43173 43175
Total EFT000000012110
Amount
HUBB CAP 1018454
Total Drainage
Description
Recycled Asphalt Gravel
$154.36 $117.45 $271.81
$16,744.85
System:
2019-09-26
User ID:
mfoster
11:10:55 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
Page:
8
Page 58 of 82
3310 Hardtop Patching Cheque EFT000000012138
Date
Inv #
2019-10-01 4095 4096
Vendor
Description
WILLIAMS HOT MIX LTD 31.94MT Hot Mix 15.43MT Hot Mix
Total EFT000000012138
Total Hardtop Patching
Amount $3,224.47 $1,534.30 $4,758.77
$4,758.77
3320 should maint Cheque 070502
Date
Inv #
2019-10-01
Vendor
Amount
SNIDER, PERCY 19/09/12-48
Total 070502 EFT000000012126
Description
2019-10-01
Flagging SWEET’S SAND & GRAVEL Water Truck Rental Water Truck Rental Water Truck Rental
$539.33 $539.33
Total EFT000000012126
$7,208.68 $2,126.78 $966.72 $10,302.18
Total should maint
$10,841.51
S-0060974 S-0060917 S-0061085
3405 Washout Cheque EFT000000012126
Date
Inv #
2019-10-01 S-0060916
Vendor
Description
SWEET’S SAND & GRAVEL Gravel
Total EFT000000012126
Total Washout
Amount $275.23 $275.23
$275.23
3515 Stock Snd&Slt Cheque EFT000000012063
Date
Inv #
2019-10-01
Vendor
Description
BRICAZA CORPORATION Winter Sand
Amount
Total EFT000000012063
$60,445.44 $60,445.44
Total Stock Snd&Slt
$60,445.44
1909-003
3601 Barricds & Sfty Matls Cheque EFT000000012077
Date
Inv #
2019-10-01 239240
Vendor
Description
COLLINS SAFETY INC. 200X Ear plugs
Total EFT000000012077
Total Barricds & Sfty Matls
Amount $36.63 $36.63
$36.63
3610 Trfc Sg mnt Cheque EFT000000012061
Date
Inv #
2019-10-01
Vendor
Description
BLACK DOG TIRE & LUBRICANTS Service Traffic Controller
Amount
Total EFT000000012061
$983.00 $983.00
Total Trfc Sg mnt
$983.00
70-1028918
3615 Street signs Cheque EFT000000012123
Date
Inv #
2019-10-01
Vendor
Description
Amount
SIGNS PLUS
Total EFT000000012123
$122.98 $27.41 $27.41 $70.11 $247.91
Total Street signs
$247.91
3165 3168 3167 3169
3X Street Signs Lane Sign Lane Sign 2X Street Signs
3630 Gd ps/rl mnt Cheque 070502
Date
Inv #
2019-10-01
Vendor
Description
Amount
SNIDER, PERCY 19/09/09-45 19/09/10-46
Roadside Mowing Flagging
Total 070502
Total Gd ps/rl mnt
$539.33 $488.96 $1,028.29
$1,028.29
Total Trans
$744,394.95
40 Env 5105 Garb coll Cheque 070487
Total 070487 070502
Date 2019-09-30
Inv #
Vendor
SNIDER, PERCY 19/09 DISPOSAL -FUEL 19/09 DISPOSAL -FUEL 19/09 DISPOSAL 19/09 DISPOSAL
2019-10-01
Description 19/09 DISPOSAL Fuel Adj 19/09 DISPOSAL Fuel Adj 19/09 DISPOSAL 19/09 DISPOSAL
Amount $56.06 $46.27 $11,940.74 $9,856.55 $21,899.62
SNIDER, PERCY 19/09/04-29
Garbage Clean Up
$254.40
System:
2019-09-26
User ID:
mfoster
11:10:55 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 19/09/11-42
Total 070502 EFT000000012046
2019-09-30
Garbage Clean Up
BOULTON SEPTIC/LARMON’S COLLECTION 19/09 COLLECTION 19/09 COLLECTION19/09-FUEL COLLECTION 19/09- Fuel Adj.
Total EFT000000012046 EFT000000012052 2019-10-01 30660
BOULTON SEPTIC/LARMON’S Extra Garbage Pickup
511-311592
UNIVERSAL SUPPLY GROUP Starter+ Core Deposit
Total EFT000000012052 EFT000000012135 2019-10-01 Total EFT000000012135
Total Garb coll
Page:
9
Page 59 of 82 $203.52 $457.92 $12,197.80 $57.27 $12,255.07 $864.96 $864.96 $365.92 $365.92
$35,843.49
5110 Gab disp Cheque 070502
Date
Inv #
2019-10-01
Vendor
2019-09-30
Portland Dump/Waste Portland Dump/Waste Portland Dump/Dozer Portand Dump/Dozer
WHALEY, GEORGE 19/09 DISPOSAL 19/09 DISPOSAL
Total EFT000000012044 EFT000000012054 2019-10-01 8059590 8059590 8059590
ABELL PEST CONTROL INC. Pest Control Pest Control Pest Control
23674
BAYRIDGE PRINTER PROS 2X Black Toner
Total EFT000000012054 EFT000000012060 2019-10-01 Total EFT000000012060 EFT000000012065 2019-10-01
Total EFT000000012065 EFT000000012084 2019-10-01
$1,935.80 $1,935.80 $58.81 $58.81 $58.81 $176.43 $120.08 $120.08
Survey Footprint+ FBAL Survey Well Repairs PFAS Analysis
$391.78 $1,170.24 $391.78 $763.20 $22,531.70 $25,248.70
Place Clay+Topsoil+Seed
$51,129.98 $51,129.98
DIG’N DIRT LTD. 1423
Total EFT000000012084 EFT000000012100 2019-10-01 15099 15099 15099 15099
Total EFT000000012108 EFT000000012137 2019-10-01
$356.16 $890.40 $1,546.75 $488.45 $3,281.76
CAMBIUM INC. 2019-27798 2019-27799 2019-27799 2019-27593 2019-27593
Total EFT000000012100 EFT000000012108 2019-10-01
Amount
SNIDER, PERCY 19/09/09-38 19/09/05-28 19/09/03-30 19/09/09-41
Total 070502 EFT000000012044
Description
JODY CAMPBELL’S SEPTIC SERVICE Portable Toilet Rental Portable Toilet Rental Portable Toilet Rental Portable Toilet Rental
MCNICHOLS CONSTRUCTION LTD 19/09/13-GREENBAY Cat Ex. + 9X Loads of Fill 19/09/12-SALEM Cat Ex. + 7X Loads of Fill 19/06/16-BRADSHAW Cat Ex. + 4X Loads of Fill WASTE CONNECTIONS OF CANADA 647-0000025849 21.16MT ICI+Constr. Waste+Bulk 647-0000025814 94.62MT ICI Waste
Total EFT000000012137
Total Gab disp
$117.02 $117.02 $117.02 $117.02 $468.08 $3,999.17 $3,429.31 $2,574.53 $10,003.01 $2,778.48 $9,376.46 $12,154.94
$104,518.78
5205 Recyc Coll Cheque 070487
Total 070487 EFT000000012046
Date 2019-09-30
2019-09-30
Inv #
Vendor
SNIDER, PERCY 19/09 DISPOSAL -FUEL 19/09 DISPOSAL -FUEL 19/09 DISPOSAL -FUEL 19/09 DISPOSAL 19/09 DISPOSAL 19/09 DISPOSAL
Description 19/09 DISPOSAL Fuel Adj 19/09 DISPOSAL Fuel Adj 19/09 DISPOSAL Fuel Adj 19/09 DISPOSAL 19/09 DISPOSAL 19/09 DISPOSAL
BOULTON SEPTIC/LARMON’S COLLECTION 19/09 COLLECTION 19/09 COLLECTION19/09-FUEL COLLECTION 19/09- Fuel Adj.
Total EFT000000012046
Total Recyc Coll
Amount $60.48 $52.73 $56.28 $12,881.10 $11,232.19 $11,989.49 $36,272.27 $10,492.73 $49.26 $10,541.99
$46,814.26
5210 Rec Disp/Prc Cheque 070502
Date
Inv #
2019-10-01
Vendor
Description
Amount
SNIDER, PERCY 19/09/09-40 19/09/06-39
Portland Recycle Loughborough Recycle
Total 070502
Total Rec Disp/Prc
$534.24 $178.08 $712.32
$712.32
5305 HHW Cheque
Date
Inv #
Vendor
Description
Amount
System:
2019-09-26
User ID:
mfoster
EFT000000012088
11:10:55 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT
2019-10-01
Page:
10
Page 60 of 82
ESKEROD SIGNS 28574
2X Signs
Total EFT000000012088
Total HHW
$788.64 $788.64
$788.64
Total Env
$188,677.49
70 Cem 7000 Health Cheque EFT000000012045
Date 2019-09-30
Inv #
Vendor
Description
D G YOUNGE CONCRETE BURIAL VAULTS SERVICES 19/09 SERVICES 19/09
Total EFT000000012045 EFT000000012099 2019-10-01 2019425 2019403 2019426 2019404 2019427 2019405
J & J LANDSCAPING Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting
Total EFT000000012099
Amount $875.14 $875.14 $24.93 $24.93 $45.79 $45.79 $274.75 $274.75 $690.94
Total Health
$1,566.08
Total Cem
$1,566.08
80 Rec 8000 Rec Cheque 070491 Total 070491 070497 Total 070497 070505 Total 070505 EFT000000012043
Date
Inv #
2019-10-01
ATKINSON HOME BUILDING CENTRE Cable Ties
1063290561
ONTARIO HIGHLANDS TOURISM ORGANIZATION OH!Tourism Summit Registration
19/09/14
VERONA CONVENIENCE PIZZA & SUB Water
2019-10-01
LEONARD, ELIZABETH 19/09 MAINTENANCE 19/09 MAINTENANCE
Total EFT000000012043 EFT000000012056 2019-10-01 6612
ASSELSTINE HARDWARE Water Softner Salt
19-13258
CADUCEON ENTERPRISES INC. Microcystin
56954 56953 56955
COUNTY OF FRONTENAC Power Back Up T L. Mouse/Keyboard T.L. Computer T.L.
INV108800160 INV108800160
HD SUPPLY CANADA, INC 6X Locks 6X Locks
2019388 2019410 2019409 2019411 2019389 2019412 2019390 2019413 2019391 2019414 2019392 2019415 2019393 2019416 2019394 2019417 2019395 2019418 2019396 2019419 2019397 2019420 2019398 2019400 2019422 2019431 2019428 2019406 2019429 2019407
J & J LANDSCAPING Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting
Total EFT000000012056 EFT000000012064 2019-10-01 Total EFT000000012064 EFT000000012079 2019-10-01
Total EFT000000012079 EFT000000012097 2019-10-01
Total EFT000000012097 EFT000000012099 2019-10-01
Total EFT000000012099 EFT000000012100 2019-10-01
Description
230327 2019-10-01
2019-09-30
Vendor
JODY CAMPBELL’S SEPTIC SERVICE
Amount $7.09 $7.09 $43.14 $43.14 $35.00 $35.00 $142.50 $142.50 $81.31 $81.31 $68.69 $68.69 $63.35 $57.05 $2,176.96 $2,297.36 $100.44 $100.44 $200.88 $81.41 $81.41 $45.79 $20.35 $20.35 $235.57 $235.57 $91.58 $91.58 $213.70 $213.70 $30.53 $30.53 $64.11 $64.11 $35.62 $35.62 $21.88 $21.88 $75.30 $75.30 $122.11 $122.11 $81.41 $81.41 $45.79 $87.51 $87.51 $131.78 $131.78 $2,677.30
System:
2019-09-26
User ID:
mfoster
11:10:55 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 15100 15101 15102
Total EFT000000012100 EFT000000012113 2019-10-01
Page:
11
Page 61 of 82
Portable Toilet Rental Portable Toilet Rental Portable Toilet Rental
$127.20 $127.20 $142.46 $396.86
Haz Building Materials Assessm
$966.72 $966.72
PINCHIN LTD. 1476953
Total EFT000000012113 EFT000000012124 2019-10-01 5757
SIMMONS PLUMBING & PUMP SERV. Repair Sewage Leak
96762 96745 507236
TROUSDALE’S HOME HARDWARE Dehumidifier Fluorescent Bulbs Fridge
Total EFT000000012124 EFT000000012133 2019-10-01
Total EFT000000012133
Total Rec
$747.43 $747.43 $325.60 $10.17 $1,068.45 $1,404.22
$9,068.50
8205 Pumpkinfest Cheque 070496
Date 2019-10-01
Inv #
Vendor
Description
THE NOT SO AMATEUR AMATEURS 2019 PUMPKIN FEST Balloonist
Total 070496
Total Pumpkinfest
Amount $150.00 $150.00
$150.00
8210 VCA Cheque 070495 Total 070495 070504
Date 2019-10-01
Inv #
Description
KFLA PUBLIC HEALTH UNIT INV100200-VCA 30X Safe food handling
2019-10-01 2224
Total 070504 EFT000000012057
Vendor
2019-10-01
VERONA FOODLAND Refreshments- Food Course
Amount $1,500.00 $1,500.00 $50.97 $50.97
BATES, LINDA 2019072
Total EFT000000012057 EFT000000012076 2019-10-01
R. Day Quilt
2019074
COLEMAN, DONALD Refreshments + Cash Prizes
88568-VCA
COMMISSIONAIRES SECURITY SOLUTIONS Car Show Security
Total EFT000000012076 EFT000000012078 2019-10-01 Total EFT000000012078
Total VCA
$120.00 $120.00 $269.96 $269.96 $215.22 $215.22
$2,156.15
8230 SF Rides Cheque EFT000000012096
Date
Inv #
2019-10-01
Vendor
Description
2019-02
HARROWSMITH & DIST S & A CLUB Tables+ Chairs Rental
10338
SOUTHERN FRONTENAC COMMUNITY Lakes & Trails Food Prep
Total EFT000000012096 EFT000000012125 2019-10-01 Total EFT000000012125
Total SF Rides
Amount $100.00 $100.00 $600.00 $600.00
$700.00
Total Rec
$12,074.65
90 Plan 9000 Plan Cheque EFT000000012065
Date
Inv #
2019-10-01
Vendor
Description
Amount
CAMBIUM INC. 2019-26946
Total EFT000000012065 EFT000000012109 2019-10-01
Liason with RMO Groups
$330.72 $330.72
19/09 COA 19/09 COA
$50.00 $90.64 $140.64
NOLAN, MIKE 19/09 COA 19/09 COA
Total EFT000000012109
Total Plan
$471.36
Total Plan
$471.36
99 9999 Cheque 070506 Total 070506 070507 Total 070507 EFT000000012121
Date 2019-10-01
2019-10-01
Inv #
Vendor
Description
CHONG & O’NEILL 2019 TAX REFUND Tax Refund HOADLEY-REDGWELL, JANET 2019 TAX REFUND TAX REFUND
2019-10-01 636436 636437 636435 636154
ROSEN ENERGY GROUP F 2396.4L CLR @.9837 F 4680.7L MKD @ .8507 F 1674.8L GAS @.9602 B 932.9L MKD @.8347
Amount $606.00 $606.00 $1,086.99 $1,086.99 $2,398.82 $4,051.95 $1,636.44 $792.30
System:
2019-09-26
User ID:
mfoster
11:10:55 AM
Township of South Frontenac CHEQUE DISTRIBUTION REPORT 636153 636152 636151 636150 636149 636148 636147 636622 636621 636620 636617 636618 636615 636616 636614 636627
Total EFT000000012121
B 732.3L CLR @.9677 B 204.7L GAS @.9612 P 443.1L MKD @.8347 P 804.2L CLR @.9677 F 1678.8L MKD @ .8347 F 2926.2L CLR @.9677 F 3246.7L GAS @ .9612 B 1368.0L MKD @.8737 B 534.4L CLR @1.0067 B 428.4L GAS @.9662 B 428.4L GAS @.9662 P 1346.20L MKD @.8737 F 1175.6L CLR @1.0067 F 908.2L MKD @.8737 F 1134.2L GAS @.9662 SUN 1717.9L CLR @1.0067
Page:
12
Page 62 of 82 $721.12 $200.22 $376.37 $791.92 $1,425.96 $2,881.53 $3,175.64 $1,216.26 $547.45 $421.20 $1,366.97 $1,369.89 $1,204.31 $807.46 $1,115.15 $1,759.85 $28,260.81
Total
$29,953.80
Total
$29,953.80
Total
$4,184,082.63
Page 63 of 82
STAFF REPORT RECREATION DEPARTMENT
Agenda Date:
October 1, 2019
Subject:
Summer Programs Report
RECOMMENDATION: This report is for information only. BACKGROUND: The South Frontenac Township Swim and Day Camp program continues to provide children in our community with safe, healthy and active outdoor play. The information presented in this report is based on feedback from the Recreation Supervisor, Camp Coordinator, Site Coordinators, public and participants. Summer Camp/Swim Programs SUMMARY With each year that passes, the South Frontenac Swim and Day Camp Program grows and evolves into a more and more exceptional summer program for its participants. Every year comes with new challenges and hurdles, which allow for more growth and development, making our programming safer, more fun, and more engaging for its participants and the staff. This summer was perhaps one of the busiest across all programs offered at each site. Thanks to the incredible group of staff members we had on board with us this year, each challenge was met with a group of strong, responsible staff members who were eager to improve. STAFFING & TRAINING This summer we had a good mix of new and returning staff based on the following distribution:
1x Camp Coordinator 1x Sydenham Point Site Coordinator 5x Sydenham Point Swim Instructors 4x Sydenham Point Day Camp Counsellor 1x Gilmour Point Site Coordinator 3x Gilmour Point Swim Instructors 3x Gilmour Point Day Camp Counsellor 2x Drop in Program Facilitators
This year’s training date was an overall success; the staff were able to meet one another and chat while taking part in some team building exercises, review first aid, review roles and expectations at camp, and lifeguards were involved in some inwater training. All lifeguards successfully completed the in-water training of treading water, swimming lengths, and doing a clothed swim. We had a lot of new staff this year, which involved a more detailed breakdown of the program and a longer allotted time for site meetings
Our strength is our community.
Page 64 of 82
STAFF REPORT RECREATION DEPARTMENT
PROGRAM REGISTRATION Similar to last year, in-person registration dates were not offered; registrations were channelled through the online system with the option to register in-office or over the phone for those that did not want to do online registration. There was a huge increase of online registration rather than in person or over the phone this year. We introduced a new registration program for parents/guardians, which was much more straightforward and easier to navigate.
PROGRAM ADVERTISMENT Similarly to last year, posters for swim, day camp, and the drop in program were put up throughout the township, posted on camp facilities, and distributed at community events. One really great way to spread information about the programs (especially in Sunbury) was by attending the minor soccer league games to speak with parents. The Camp Coordinator spoke with parents of children varying in ages and distributed over 200 flyers to interested parents just by attending two soccer games. Information on the programs was included in the Recreation Guide and was also included in the newsletter. Again this year, through the use of social media we advertised before the beginning of programming as well as continuously throughout the summer. It was felt that this was an extremely beneficial way of advertising as each time we posted to a local Facebook group, we had many people contacting us asking for information on how to register. With the help of the Public Education and Museum Coordinator, many “swag bags” were created and distributed at the soccer games and events within the Township. One excited tool that we used was the distribution of a professionally created short video to promote the Healthy Kid’s Drop in Program. This was shared via social media and on our website. REGISTRATION NUMBERS For day camp, we saw an increase of 57 campers at Sydenham Point compared to last summer whereas the registration for Gilmour Point stayed essentially the same. For swimming, Sydenham’s registrations increased by 26 swimmers, Battersea increased by 6 swimmers, and McMullen decreased by 3 swimmers. It is clear that the Sydenham Point programming is becoming more and more popular/demanding with almost every week of camp at maximum capacity and swimming lessons being extremely full. For next summer, the capacity of 35 campers and 15 swimmers/level must be strictly enforced and monitored through the registration site to ensure ratios are met and the physical space is not being crowded. After the 2018 summer’s challenges with blue green algae (BGA), it was felt that we lost some participants who thought our programming was not reliable, but we are hopeful that will change for next summer following a blue green algae-free season this year with no program cancellations. With the introduction of our BGA protocol and weekly testing, we were able to better inform Public Health on the presence and levels of the BGA toxins and avoid closing the Beach.
Our strength is our community.
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STAFF REPORT RECREATION DEPARTMENT
Statistics Day Camp Gilmour Point: Total: 67 campers (66 registered in 2018, 55 in 2017) Increase of 1.5% Session 1- 15 campers Session 2- 24 campers Session 3- 12 campers Session 4- 16 campers Sydenham Point: Total: 197 campers (140 registered in 2018, 114 in 2017) Increase of 40.7% Session 1- 52 campers Session 2- 70 campers Session 3- 64 campers Session 4- 70 campers Swimming Lessons Gilmour Point: Total: 88 swimmers (80 registered in 2018, 85 in 2017) Increase of 10% Session 1- 21 swimmers Session 2- 22 swimmers Session 3- 28 swimmers Session 4- 15 swimmers Sydenham Point: Total: 220 swimmers (194 registered in 2018, 178 in 2017) Increase of 13% Session 1- 65 swimmers Session 2- 59 swimmers (including 6 Bronze swimmers) Session 3- 41 swimmers Session 4- 55 swimmers McMullen Beach: Offered 4 weeks of swimming lessons. Total: 35 swimmers (38 registered in 2018, 38 in 2017) Decrease of 7.8% Session 1- 21 swimmers Session 2- 14 swimmers Drop-In Program This was the 3rd summer that we offered the free park drop in program called the ‘Healthy Kid’s Park Drop-In Program’. Participation in the program shifted a bit this year with more consistent participation at the McMullen Beach location and essentially zero participation at the Sunbury location.
Our strength is our community.
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STAFF REPORT RECREATION DEPARTMENT
McMullen Beach consistently had at least eight participants on both Mondays and Wednesdays but reached over 12 participants at high points in the season. Centennial Park was inconsistent with participation, but was the most popular when kids were present. Some days there were no participants present while other days had about 15 registrants. The Healthy Kid’s Park Drop-In Program provided free, fun recreational activities for kids age 4-12. Participants had a chance to participate in structured and unstructured activities, sports and crafts. Programs ran daily from 1-3 pm based on the following schedule:
McMullen Park: Monday & Wednesday Gerald Ball Park: Tuesday Centennial Park: Thursday & Friday
SURVEYS A parent/participant survey was distributed via email to all guardians of participants, including drop in participants and we received an overwhelming response within just a few days of distribution, which was tremendous to see. Since it was sent out to session 1 and 2 day camp and swim parents right after the second session, we also gained knowledge that helped us work on our programming for the remainder of the summer. The survey was sent out again after session 4 concluded to gather information from those parents and guardians as well. CHALLENGES AND RECCOMENDATIONS Based on the perspective of the Recreation Supervisor and Camp Coordinator, this year, was one of the best yet with an exceptional group of staff members who loved their job and excelled within their roles. We continue to increase our standards for delivering high quality programming by being privileged in having such great team members who make the workplace and the experience for participants so incredible. Although this year had added hurdles with a new registration system and a couple last minute staff changes, things worked out very well. Many of our staff expressed gratitude for the level of support and mentorship provided by their immediate Supervisors. This was experienced from the newest staff all the way to the most senior. The following are the challenges and recommendations identified this summer:
Permanent facility at Gilmour Point o Something more permanent that provides shelter, electricity, and a water source Eliminate Sunbury location for HKPDIP o Add another day at McMullen (Monday, Wednesday, and Friday) and have Centennial Tuesdays and Thursdays. Secure a Bronze Instructor before advertising the programming o Offer Bronze Star next year as well Buy additional floor mats for the Sydenham Day Camp and Gilmour Make some changes to the clothing orders o “Supervisor” instead of “Staff” for coordinators
Our strength is our community.
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STAFF REPORT RECREATION DEPARTMENT
One more lifeguard at Gilmour Point in Battersea Buy training kits for Bronze students Make sure all sites have a range of life jacket sizes and that they are all good quality (not expired) Reconsider doing single week options for swimming lessons. It was great for the parents and allowing for availability, and we feel we received more registrations from it because there were so many options; however, it was tough for the instructors to keep track of the lessons (what they have completed, what they have not done, whether they were close to passing or not, etc.)
Submitted/approved by:
Prepared by:
Mark Segsworth
Tim Laprade, Arena/Recreation Supervisor Erica Veldman, Camp Coordinator
Approved by: Neil Carbone, CAO
Our strength is our community.
Page 68 of 82
INFORMATION REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT
AGENDA DATE:
October 1, 2019
SUBJECT:
Tender PW-2019-15 Gilmour Point Pavilion
RECOMMENDATION: For information only.
BACKGROUND: A Tender was issued on August 29, 2019 and was advertised on the Municipal website, local newspaper, as well as Biddingo. The Tender closed on September 18, 2019 with submissions from 5 Bidders. The results are as follows:
Tendered Price
COMPANY
Nonrefundable HST
Total Price
Ubcon Construction Ltd.
$393,000.00
$6,917.59
$399,917.59
Anglin Group Ltd.
$445,724.78
$7,845.65
$453,570.43
Emmons & Mitchell
$457,800.00
$8,058.20
$465,858.20
Wemp & Smith Construction Ltd.
$512,000.00
$9,012.22
$521,012.22
Cupido Construction Ltd.
$538,000.00
$9,469.88
$547,469.88
Public Services contacted the references supplied by the lowest bidder and were satisfied with their findings. Ubcon Construction has worked with the Township on various past projects and have always done exceptional work.
FINANCIAL CONSIDERATIONS: The Public Services Department, under delegated authority, has awarded the bid to Ubcon Construction Ltd. for the price of $393,000.00 excluding HST. An amount of $450,000 is in the approved 2019 Capital Budget for this project.
Submitted/approved by:
Prepared by:
Mark Segsworth, P. Eng. Director of Public Services
Jamie Brash, Supervisor Solid Waste/Facilities
Our strength is our community.
Page 69 of 82
INFORMATION REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT
AGENDA DATE:
October 1, 2019
SUBJECT:
RFP PW-P04-2019 KEELEY ROAD GARAGE BOILER REPLACEMENT
RECOMMENDATION: For information only.
BACKGROUND: An RFP was issued on August 28, 2019 and was advertised on the Municipal website, local newspaper, as well as Biddingo. The RFP closed on September 11, 2019 with submissions from 6 Bidders. The results are as follows: Submitted Bid
Company
Nonrefundable HST
Total Price
Simmons Plumbing
26,500.00
466.45
26,966.45
E.S. Fox Plumbing
26,521.00
466.86
26,987.86
T. Lemmon & Sons
29,900.00
526.30
30,426.30
29,899.00
526.28
30,425.28
31,350.00
551.82
31,901.82
35,900.00
631.91
36,531.91
Donaldson Plumbing & Heating Universal Mechanical McCoy Plumbing
Public Services contacted the references supplied by the lowest bidder and were satisfied with their findings. Simmons Plumbing has worked with the Township on various past projects and have always done exceptional work.
FINANCIAL CONSIDERATIONS: The Public Services Department, under delegated authority, has awarded the bid to Simmons Plumbing for the price of $26,500.00 excluding HST. An amount of $50,000 is in the approved 2019 Capital Budget for boiler replacements at the Keeley Road garage.
Submitted/approved by:
Prepared by:
Mark Segsworth, P. Eng. Director of Public Services
Jamie Brash, Supervisor Solid Waste/Facilities
Our strength is our community.
ylllll
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Page 76 of 82 CATARAQUI REGION CONSERVATION AUTHORITY 1641 Perth Road, P.O. Box 160 Glenburnie, Ontario K0H 1S0 Phone: (613) 546-4228 Toll Free (613 area code): 1-877-956-CRCA Fax: (613) 547-6474 E-mail: info@crca.ca Websites: www.crca.ca & www.cleanwatercataraqui.ca
September 20, 2019
File: FIN 160 AA-028-19
Via E-mail
Ms. Angela Maddocks, Clerk Township of South Frontenac 4432 George Street, P.O. Box 100 Sydenham ON K0H 2T0
Dear Ms. Maddocks, RE:
2020 CATARAQUI REGION CONSERVATION AUTHORITY BUDGET – PROPOSED LEVY
The Cataraqui Region Conservation Authority (CRCA) Board has approved a draft 2020 budget for the purpose of presentation to member municipalities for review. The draft budget was circulated to your municipality via CRCA letter AA-026-19 on September 4, 2019. Further to that correspondence, CRCA has received updated apportionment data from the Province of Ontario and has calculated the proposed 2020 levy to each municipality, based on the draft budget. The proposed 2020 Levy from CRCA to the Township of South Frontenac is as follows: General Levy Special Levy – Water Control Structures
$137,736.05 $7,087.50
Total
$144,823.55
This is an increase of $1,215.39 above the 2019 total Levy. The proposed 2020 Levies to all CRCA member municipalities are listed in Attachment # 1.
CATARAQUI REGION CONSERVATION AUTHORITY LETTER AA-028-19 – 2020 CRCA BUDGET – PROPOSED LEVY SEPTEMBER 20, 2019
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CRCA would appreciate an opportunity to present the draft 2020 budget to Council this fall, and staff will contact your municipality to register as a delegation at an appropriate meeting. If you have any questions about the above, please give me a call. Yours truly, (original signed by)
Geoff Rae, MBA, P. Eng. General Manager Attachment:
- CRCA 2020 General and Special Levies to Member Municipalities (Draft for Review)
Cc:
Mr. Mr. Neil Carbone, CAO/Deputy Clerk Ms. Louise Fragnito, Treasurer Councillor Alan Revill, CRCA Municipal Representative Councillor Ross Sutherland, CRCA Municipal Representative
Attachment #1 - CRCA Letter AA-028-19 dated September 20, 2019
Cataraqui Region Conservation Authority 2020 Budget and Capital Forecast Draft for Review (August 28, 2019)
CRCA 2020 General and Special Levies to Member Municipalities (Draft for Review) General Levy: Maintenance and Administration Costs
Special Levy: Specific Properties
Special Levy: Water Control Structures
TOTAL LEVY
CRCA Member Municipality 2019
Proposed 2020
$ Change
% Change
Proposed 2020
2019
$ Change
% Change
Proposed 2020
2019
$ Change
% Change
2019
Proposed 2020
$ Change
% Change
Township of Athens
19,275.98
19,315.45
39.47
0.2%
n/a
n/a
n/a
n/a
4,877.50
4,877.50
0.00
0.0%
24,153.48
24,192.95
39.47
0.2%
City of Brockville
176,759.75
178,305.72
1,545.97
0.9%
n/a
n/a
n/a
n/a
25,450.00
25,450.00
0.00
0.0%
202,209.75
203,755.72
1,545.97
0.8%
Township of Elizabethtown-Kitley
26,716.20
26,663.84
-52.36
-0.2%
n/a
n/a
n/a
n/a
8,400.00
8,400.00
0.00
0.0%
35,116.20
35,063.84
-52.36
-0.1%
Township of Front of Yonge
22,678.23
22,608.57
-69.66
-0.3%
n/a
n/a
n/a
n/a
4,802.50
4,802.50
0.00
0.0%
27,480.73
27,411.07
-69.66
-0.3%
Town of Gananoque
40,054.95
40,008.79
-46.16
-0.1%
n/a
n/a
n/a
n/a
2,640.00
2,640.00
0.00
0.0%
42,694.95
42,648.79
-46.16
-0.1%
Town of Greater Napanee
64,172.55
65,262.18
1,089.63
1.7%
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
64,172.55
65,262.18
1,089.63
1.7%
1,382,756.07
1,421,753.01
38,996.94
2.8%
188,600.00
188,600.00
0.00
0.0%
12,950.00
12,950.00
0.00
0.0%
1,584,306.07
1,623,303.01
38,996.94
2.5%
Township of Leed and the Thousand Islands
149,363.54
150,498.81
1,135.27
0.8%
2,500.00
2,500.00
0.00
0.0%
5,280.00
5,280.00
0.00
0.0%
157,143.54
158,278.81
1,135.27
0.7%
Loyalist Township
130,007.91
133,961.95
3,954.04
3.0%
53,650.00
53,650.00
0.00
0.0%
18,162.50
18,162.50
0.00
0.0%
201,820.41
205,774.45
3,954.04
2.0%
Township of Rideau Lakes
71,210.14
71,843.63
633.49
0.9%
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
71,210.14
71,843.63
633.49
0.9%
Township of South Frontenac
136,520.66
137,736.05
1,215.39
0.9%
n/a
n/a
n/a
n/a
7,087.50
7,087.50
0.00
0.0%
143,608.16
144,823.55
1,215.39
0.8%
2,219,515.98
2,267,958.00
48,442.02
2.2%
244,750.00
244,750.00
0.00
0.0%
89,650.00
89,650.00
0.00
0.0%
2,553,915.98
2,602,358.00
48,442.02
1.9%
City of Kingston
TOTAL
Page 78 of 82
Page 79 of 82 2019 Fall
Name Change
Strategic Plan 2019
At the Annual General Meeting on June 20, the Society recognized the Museum’s shift to represent the whole of the Township of South Frontenac and changed our name to THE SOUTH FRONTENAC MUSEUM SOCIETY At the same time, we formally moved our fiscal year to align with the Township’s calendar year and increased our membership fee to $ 20.00 a year.
Beginning this fall, our Board and membership have the opportunity to contribute to the process of deciding where we should be focusing our efforts over the next five years. With the financial support of the Regional Tourism Organization and the Township, we have hired a skilled consultant, Rob Wood, to work us through the process. The Board has met once on September 4 with Rob to give him our input and we will meet again later in October. His report will come back to us in November.
2019 Membership Drive This means that this summer’s Membership Drive is for only the last half of this 2019 year until the new Membership year begins in January 2020. The fee for the remainder of this 2019 year will be $10.00. To date, we have thirty-three 2019 members. We rely on your membership in the Society not only for your financial contribution, but also for your demonstration of support for the Society’s goals and actions.
Your New Board and Executive On June 29, the following were elected as the Board of the Society for the remainder of 2019: Andy Adamson (ExOfficio), John Angus, Irene Bauder, Margaret Brand, Alan Boyce, Gerrit Buitenhuis, Floyd Deyo, Lynne Hutcheson, Wilma Kenny, Tim Laprade (Township Liaison), John McDougall, Ian Mackay, Doug Morey (Township Liaison), Denise
SouthFrontenacMuseum@gmail.com
Tipton, Nicole Van Camp, Alvin Wood. Your new Executive members are John McDougall, President, Gerrit Buitenhuis, Vice-President, Nicole Van Camp, Treasurer, Wilma Kenny, Secretary, Andy Adamson, Past President.
The Museum 2019 Docent Volunteers We are most grateful to the dedicated women and men who welcomed and informed our guests at the Museum and at the Community Displays this summer. The team began on May 18 and will have completed a total of over 282 hours of service to our Society by PumpkinFest weekend. This year’s team included Andy Adamson, Jane Adamson, Irene Bauder, Braden Bauder, Gerrit Buitenhuis, Elaine Deyo, Floyd Deyo, Lynne Hutcheson, Kristen Koen, Debbie Lovegrove, Doug Lovegrove, Ian Mackay, John McDougall, Denise Tipton, Val Ruttan and Karen Stinson.
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Page 80 of 82 South Frontenac Museum Society
2019 Fall Newsletter
A Membership Social Time: Christmas Luncheon on Monday December 9 at 12:00 Noon Please put this date in your calendar. Not only will it be our Annual Christmas Party, but we will also take this opportunity to update the Membership on the Museum’s Strategic Planning Report and our 2020 Annual General Meeting, planned for January 17.
Outreach Events What a busy summer for the museum! As a part of the Executive’s strategy to boost visitor numbers, our Docents have been attending public events throughout the township. Equipped with a portable display and plenty of museum literature, our goal is to generate interest in the museum and its new exhibits. Thus far, we have attended the Lakes and Trails Festival (July 20), as well as the Verona Car Show (August 11) and the Verona Lions Garlic Festival (August 31). We have received an overwhelmingly positive response from the public and hope to see some new faces at the museum in the future! In addition to attending events, in July, one of our Directors Docent Doug Lovegrove gave a lecture focused on his 146th Battalion exhibit. His talk was open to all committee members as well as the general public. He astutely highlighted many important aspects of wartime life for the men and women who were in
the battalion and WWI in general. Based on audience questions and discussions following the lecture, we feel hosting more events like this one would be extremely beneficial to the museum. Moreover, we hope to create a lecture series program in the near future. Looking ahead, this fall the museum will be represented at the PumpkinFest in Battersea (October 5). We hope to see you there.
Canada’s Indigenous / Aboriginal Histories The museum is also sponsoring a course called, “Understanding Aboriginal / Indigenous Histories in Canada” taught by Robert Lovelace, a Frontenac resident and Queen’s University professor. The course is free and runs for eight weeks through September and October at Trinity United Church in Verona. Thirty participants are registered and more than 30 are on the waiting list. Due to the positive response and demand, we will be running the course again starting in January 2020.
Summer Reflections from Our Museum Coordinator, Kristen Hi Everyone! For those of you who I haven’t had the chance to meet, my name is Kristen Koen. This summer I have held the role of Public Education and Museum Coordinator at the Township of South Frontenac. A large part of my job is providing support to
SouthFrontenacMuseum@gmail.com
the Board of Directors and Executive in various capacities so they are able to achieve their goals at the museum. In order to fill you in on what I have been working on, I feel I should start with what the collective goals were between the executive and me for the 2019 season. Following initial meetings in May, we decided that based on the museum’s objectives, I was going to work towards improving the overall museum experience, increasing traffic in the museum, and implementing educational programs. To improve the museum experience, I worked closely with the Exhibit Design Team to improve the flow through the museum. In order to do so, we created signage to better distinguish each exhibit, as well as the important or unique artifacts. My next task was to attract more visitors to the museum, which as it turns out, is much easier said than done. Working with our Docents, we created a pop-up display that is both interactive and educational. Reports back after events indicate the public is thoroughly enjoying having the museum at outreach events, so hopefully, we see that reflected in the number of visitors at the museum! Finally, over the last month I have been creating education programs in order to continue taking visitors throughout the fall and winter seasons. These programs are curriculum-based and free for students in elementary school. Our next step will be creating a Page 2
Page 81 of 82 South Frontenac Museum Society
2019 Fall Newsletter buzz around these programs to begin booking tours. Overall, I have had an extremely positive experience and feel I have made meaningful contributions toward the museum and the committee’s success. It has been a great pleasure working with the South Frontenac Museum Committee; I have gained many valuable skills that I know will play a large part in any of my future success. Thank you for your time, energy, and wisdom. I wish each and every one of you all the best. Cheers!! Note from the President: We deeply appreciate the contribution that our summer Museum Coordinator, Kristen Koen, has made to this year’s operations and wish her all the very best in her upcoming teaching career.
South Frontenac Museum Society Teams The Board has established five Teams to review this year’s experiences, to make suggestions for next year and to implement the results of our Strategic Planning exercise. They are coordinated by the Board members in brackets. If you would like to be a part of any of the teams, please call the coordinator. Exhibit Design (Denise Tipton) (613-372-5015); Marketing (Gerrit Buitenhuis) (613-583-8660); Strategic Planning (John McDougall) (613-374-2516); Collection Management Policy (Andy Adamson) ( 613-3893619); Docents (Jane Adamson) (613-389-3619).
Frontenac Ambassador Program The Society has just joined the County of Frontenac’s team of over 170 Ambassadors to do our part in promoting Frontenac as a visitor destination to audiences outside the region. We look forward to helping to increase resident support for local businesses and encourage community relationships with our local municipalities.
Acknowledgement This Newsletter is brought to you by the South Frontenac Museum Society, which manages the Museum and its exhibits as a Committee of the Township. We deeply appreciate the Township’s project grants and their ownership and physical plant management of the Museum. We also benefit from the financial support of the Region 9 Regional Tourism Organization (RTO9) and our generous donors and volunteers.
Museum Phone 613-376-3027 ext. 2600
Website:
http://southfrontenacmuseum.ca http://www.southfrontenac.net/ en/things-todo/SouthFrontenacMuseum.asp
Facebook www.facebook.com/SouthFronte nacMuseum South Frontenac Museum Newsletter 2019 Fall v.03.docx
SouthFrontenacMuseum@gmail.com
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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-60 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.
The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of October 1, 2019 be confirmed.
Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.
This By-law shall come into force and take effect on the date of its passage.
Dated at the Township of South Frontenac this 1 day of October, 2019. Read a first and second time this 1 day of October, 2019. Read a third time and finally passed this 1 day of October, 2019.
THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Ron Vandewal, Mayor
Angela Maddocks, Clerk
