Body: Council Type: Minutes Meeting: Regular Date: October 1, 2024 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council October, 1, 2024
Township of South Frontenac Council Meeting Minutes
Meeting # Time: 7:00 PM Location: 3910 Battersea Road/Virtual Via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Adam Turcotte, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Kyle Bolton - Director of Public Services, Delbert Blakney - Director of Fire and Emergency Services, Troy Dunlop - Manager of Engineering and Capital Projects, Tim Laprade Manager of Recreation and Facilities, Amanda Pantrey - Program, Events & Education Coordinator
1
Call to Order
a)
Resolution Resolution No. 2024:17:01 Moved by Councillor Leonard Seconded by Councillor Pegrum That the Council meeting of October 1, 2024 be called to order at 7:00 p.m. Carried
2 a)
Declaration of pecuniary interest and the general nature thereof There were none.
3
Approval of Agenda and Addendum
a)
Resolution Resolution No. 2024:17:02 Moved by Councillor Turcotte Seconded by Councillor Sleeth That the agenda be approved, as presented. Carried
4
Scheduled Closed Session
5
Recess
6
Public Meeting
a)
Resolution Resolution No. 2024:17:03 Moved by Councillor Ruttan Seconded by Councillor Trueman That the public meeting regarding RC-24-04 (Holmes) Unopened Road Allowance Closure and Purchase Request and proposed By-law to Establish Unopened Road Allowance Policies be called to order.
Minutes of Council October, 1, 2024 Carried b)
Notice of Collection The Clerk spoke to the Notice of Collection.
c)
RC-24-04 (Holmes) Unopened Road Allowance Closure and Purchase Request The Clerk conducted a PowerPoint presentation regarding RC-24-04. In response to a question from Councillor Sleeth regarding Parcel B as identified on Exhibit B on the Report, the Clerk clarified that an application regarding Parcel B would come before Council at a future meeting. The Mayor afforded members of the public with an opportunity to provide comment. Nancy Holmes, Applicant requested that the purchase price be adjusted to 1.50 per square foot. The Mayor commented that he felt the existing fee framework should be respected.
d)
Proposed By-law to Establish Unopened Road Allowance Policies The Clerk provided an overview regarding the proposed fees associated with the proposed By-law to Establish Unopened Road Allowance Policies. Members of Council and members of the public did not provide comment.
e)
Resolution Resolution No. 2024:17:04 Moved by Councillor Roberts Seconded by Councillor Leonard That the public meeting be closed. Carried
7
Delegations
8
Briefings
a)
Representatives from Sierra Planning and Management spoke to Council regarding the South Frontenac Recreation Service Fee & Facility Allocation Policy.
9
Approval of Minutes
a)
Resolution Resolution No. 2024:17:05 Moved by Councillor Trueman Seconded by Councillor Sleeth That the minutes of the September 10, 2024 Council meeting be approved. Carried
10
Reports Requiring Action
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Minutes of Council October, 1, 2024 a)
Recreation Service Fee & Facility Allocation Policy Resolution No. 2024:17:06 Moved by Councillor Leonard Seconded by Councillor Turcotte That Council approve the Recreation Service Fee & Facility Allocation Policy, attached to Report 2024-171 as Exhibit A; and That Council in principle approve the Fee schedule contained on pages 11/12 of Report 2024-171 in order for a public meeting to be held, in accordance with Bylaw 2016-73. Carried
b)
Note: Councillor Roberts voted in opposition of the resolution.
c)
Verona Housing – FCM Studies Grant Resolution No. 2024:17:07 Moved by Deputy Mayor Morey Seconded by Councillor Leonard That Council support staff in moving forward with the FCM Studies grant application submission; and That Council authorize the Clerk and Mayor to sign off on grant agreements for the FCM Studies grant, if successful. Carried
d)
Kingston Humane Society Contract Resolution No. 2024:17:08 Moved by Councillor Ruttan Seconded by Councillor Sleeth That Council authorize the Mayor and Clerk to execute a five (5) year contract with the Kingston Humane Society for the provision of Animal Pound Services for a term commencing January 1, 2025 to December 31, 2029 based on a monthly all-inclusive fixed fee of $1852.61; and That increases shall be applied to the fixed monthly fee for each year of the contract from Year 2 through Year 5, adjusted annually in January, by the Consumer Price Core Index based on the prior year. Carried
e)
Tanker 351 – Tank Replacement Resolution No. 2024:17:09 Moved by Councillor Pegrum Seconded by Councillor Trueman That the Director of Emergency Services / Fire Chief be authorized to spend up to $100,000 funded from Fire equipment reserves to complete the required tank replacement on Tanker 351. Carried
f)
Designation of Activity Hubs Resolution No. 2024:17:10 Moved by Councillor Sleeth Seconded by Councillor Roberts That Council designate the following facilities and parks as Townships activity hubs in accordance with the Recreation, Parks, and Leisure Master Plan:
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Minutes of Council October, 1, 2024 • Indoor activity hubs – Glendower Hall and the Storrington Centre. • Outdoor activity hubs - McMullen Park, Centennial Park, The Point Park, and Gerald Ball Park. Carried g)
Pavement Condition Assessment Updates Resolution No. 2024:17:11 Moved by Councillor Trueman Seconded by Councillor Leonard That Council direct staff to proceed with a new project to update the pavement condition ratings for the Township’s hard surfaced road network; and That Council approve the budget request of $25,000 for the pavement condition assessment project to be funded from Capital Project 24-34 surplus (Development Charges Reserve). Carried
11
Advisory Committee Reports or Minutes
12
Reports Requiring Approval of By-laws
a)
RC-24-01 (Caivan Properties Holding Corporation) Unopened Road Allowance Closure and Purchase Request Resolution No. 2024:17:12 Moved by Councillor Sleeth Seconded by Councillor Trueman That By-law 2024-65, attached to the Report as Exhibit C, being a By-law to Stop up, close and sell a portion of Unopened Road Allowance, Part 1 on Plan 13R23213 and Part 6 on Plan 13R18972; Bedford, be given first and second reading. Carried Resolution No. 2024:17:13 Moved by Councillor Turcotte Seconded by Councillor Roberts That By-law 2024-65 be given third reading, signed and sealed. Carried
b)
Proposed By-law to Establish Unopened Road Allowance Policies Resolution No. 2024:17:14 Moved by Councillor Leonard Seconded by Councillor Pegrum That By-law 2024-66, attached to the Report as Exhibit A, being a By-law to Establish Unopened Road Allowance Policies, be given first and second reading. Carried Resolution No. 2024:17:15 Moved by Deputy Mayor Morey Seconded by Councillor Ruttan That By-law 2024-67 be given third reading, signed and sealed. Carried Resolution No. 2024:17:16 Moved by Councillor Trueman Seconded by Councillor Sleeth That By-law 2024-67, attached to the Report as Exhibit B, being a By-law to Amend By-Law Number 2024-59, A By-Law to Establish Fees and Charges
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Minutes of Council October, 1, 2024 Collected by The Corporation of the Township of South Frontenac, as amended, be given first and second reading. Carried Resolution No. 2024:17:17 Moved by Councillor Roberts Seconded by Councillor Turcotte That By-law 2024-66 be given third reading, signed and sealed. Carried c)
RC-24-04 (Holmes) Unopened Road Allowance Closure and Purchase Request, Public meeting and By-law
Resolution No. 2024:17:18 Moved by Councillor Sleeth Seconded by Councillor Leonard That By-law 2024-68 being a By-law to Stop up, close and sell a portion of Unopened Road Allowance, Part 4 Plan 13R19516; Loughborough, be given first and second reading. Carried Resolution No. 2024:17:19 Moved by Councillor Turcotte Seconded by Councillor Ruttan That By-law 2024-68 be given third reading, signed and sealed. Carried 13
Reports for Information
a)
Award of Tender # PS-2024-17 – Perth Road Reconstruction
b)
Award of Tender # PS-2024-19 – South Frontenac Office Expansion
c)
Award of Tender # PS-2024-07 – 12th Concession Bridge Repair
14
Committee of the Whole
15
Tabling of Documents
a)
Correspondence received from Cataraqui Conservation, dated September 16, 2024 regarding Cataraqui Conservation full-service tree planting program.
b)
Correspondence received from Rob Flack, Minister of Agriculture, Food and Agribusiness, dated September 24, 2024 regarding Agricultural Workforce Equity and Diversity Initiative.
16
Communications
a)
Correspondence received from Courageous Companions, dated September 11, 2204 regarding Courageous K-9.
17
Notice of Motions
18
Rise and Report regarding County Council and External Boards
a)
Cataraqui Conservation Councillor Sleeth noted that the General Manager will reach out to the Township regarding the 2025 Budget.
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Minutes of Council October, 1, 2024 b)
Quinte Conservation Councillor Roberts advised Council that a new storage shed has been completed and indicated that a resolution was approved regarding repairs to Bellrock Dam.
c)
Rideau Valley Conservation Authority Councillor Turcotte stated that Rideau Valley Conservation Authority has approved the 2025 meeting schedule. He noted that the Conservation Authority has commenced the 2025 Budget process and mentioned that the summer camps were completely full.
19 a)
Announcements/Statements by Councillors The Mayor noted that the Battersea Pumpkin Festival is scheduled for October 5, 2024. He spoke to the success of the Hockey Day event.
20
Closed Session (if requested)
a)
Resolution Resolution No. 2024:17:20 Moved by Councillor Pegrum Seconded by Councillor Sleeth That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following items:
- Approval of September 10, 2024 Committee of the Whole “Closed Meeting” Minutes
- A proposed or pending acquisition or disposition of land by the municipality or local board - Storrington District
- A proposed or pending acquisition or disposition of land by the municipality or local board - Loughborough District Carried
b)
Note: Council recessed from 8:52 p.m. to 9:00 p.m.
c)
Resolution Resolution No. 2024:17:21 Moved by Councillor Roberts Seconded by Councillor Ruttan That Council rise from the Committee of the Whole “Closed Meeting” and the Clerk report. Carried Resolution No. 2024:17:22 Moved by Councillor Ruttan Seconded by Councillor Turcotte That Council authorize and delegate to the Chief Administrative Officer the authority to action the direction received in closed session. Carried
21
Confirmatory By-law
a)
Resolution Resolution No. 2024:17:23
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Minutes of Council October, 1, 2024 Moved by Councillor Ruttan Seconded by Councillor Pegrum That By-law 2024-69, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2024:17:24 Moved by Councillor Sleeth Seconded by Councillor Roberts That By-law 2024-69, being the confirmatory by-law, be given third reading, signed and sealed. Carried 22
Adjournment
a)
Resolution Resolution No. 2024:17:25 Moved by Councillor Trueman Seconded by Councillor Ruttan That the Council meeting of October 1, 2024 be adjourned at 9:52 p.m. Carried
Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community
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