Body: Council Type: Minutes Meeting: Regular Date: April 2, 2019 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council April, 2, 2019 Time: 6:30 PM Location: Council Chambers
Meeting # 10 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Claire Dodds, Director of Development Services, Trudy Gravel, Planner, Mark Segsworth, Director of Public Services, Emily Caird, Executive Assistant 1.
Call to Order
a)
Resolution Resolution No. 2019-10-01 Moved by Councillor Leonard Seconded by Councillor Roberts That the Council meeting of April 2, 2019 be called to order at 6:30 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Leonard declared a pecuniary interest with respect to Agenda Item 13.c), the Accounts Payable and Payroll Listing.
Approval of Agenda
a)
Resolution Resolution No. 2019-10-02 Moved by Councillor Roberts Seconded by Councillor Leonard That the agenda be adopted as presented. Carried
Scheduled Closed Session
a)
Resolution Resolution No. 2019-10-03 Moved by Councillor Leonard Seconded by Councillor Roberts That Council move into Closed Session as permitted by Section 239.2 (c) of the Municipal Act, to discuss a proposed or pending acquisition or disposition of land by the municipality for the purposes of Senior’s Housing and Facility expansion, and to approve minutes of previous closed session meetings Carried
b)
Closed Session to discussion possible land acquisition for additional office space.
c)
Closed Session to discussion the acquisition of land for the development of Senior Housing.
Minutes of Council April, 2, 2019 d)
Resolution Resolution No. 2019-10-04 Moved by Councillor Roberts Seconded by Councillor Leonard That Council move out of closed session. Carried
***Recess - reconvene at 7:00 p.m. for Open Session
a) The Mayor called the meeting back to order at 7:04 pm. The CAO re-announced that Councillor Leonard made a declaration of pecuniary interest at the beginning of the meeting. 6.
Delegations - n/a
Public Meeting
a)
Public Meeting Introduction The CAO drew attention to the Public Meeting Introduction on the screen.
b)
Motion to Open a Public Meeting
Resolution No. 2019-10-05 Moved by Councillor Leonard Seconded by Councillor Roberts That a public meeting be held to discuss planning matters related to: Part Lot 25, Concession 10, District of Storrington, 4775 Carrying Place Road Carried c)
Z-19-06 S Curtis & Landry - Planning Report for Public Meeting
The Planner, Trudy Gravel, reviewed the report and sought comments from Council and the public prior to the preparation of a by-law to rezone the severed and retained lots as a condition of consent application S-92-18-S. Mayor Vandewal opened the floor to Council for comments. Councillor Sleeth noted that he was on the COA in 2018 when this topic was first raised. He expressed concern that the Township’s standard setback is typically 30 m, and yet the Rideau Waterway Development Review Team is requiring a 40 m setback. He also noted that the area has undergone some drastic cleanup. Trudy Gravel responded by noting that any changes to the setbacks would require the applicant to go back to the COA for a decision. Councillor Revill looked to Development Services for clarification on the setbacks. Trudy Gravel explained that the severed portion needed to meet a 40 m setback, while the retained portion has to meet a 30 m setback in order to accommodate a single family dwelling, garage, and septic system. Councillor Revill inquired as to the applicants thoughts. Trudy Gravel explained that the applicant specifically requested a 30 m setback on both parcels. The RWDRT wanted 40 m setbacks on both and the COA settled on 30 m and 40 m. She also noted that these setbacks are related to the roadway and
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Minutes of Council April, 2, 2019 restrictions with the curve in the road. She explained that should the severance lapse, the applicant could build using a 30 m setback. Mayor Vandewal then looked to the public for comment. Joe & Donna Payne, owners of 4971 Carrying Place Rd, were in attendance. They noted that the applicant has done an excellent job cleaning up the property and that they both support the applicant 100%. The Mayor called for other comments from the public. There were none. The CAO asked the development services staff if they had enough information to develop the associated by-law. Claire Dodds asked Council if they were interested in pursuing something different than the 40 m setback on the severed lands. Mayor Vandewal responded by saying that Council direction was to move forward with the original 40 m on the severed land and 30 m on the retained.
d)
Motion to Close Public Meeting Resolution No. 2019-10-06 Moved by Councillor Leonard Seconded by Councillor Roberts That an opportunity having been provided, the public meeting be closed. Carried
Approval of Minutes
a)
March 19, 2019 Council meeting Resolution No. 2019-10-07 Moved by Councillor Barr Seconded by Councillor Sutherland That the minutes of the March 19, 2019 Council meeting be approved. Carried
Business Arising from the Minutes
a)
Notice of Motion - Development Review Resolution No. 2019-10-08 Moved by Councillor Sutherland Seconded by Councillor Barr That Council support the recommendation from the Development Services Committee to express concerns that the current approval and regulatory process for development does not adequately protect our lakes and wetlands and does not take full account of the concerns of local communities; And further that the Ministry be asked to ensure that our lakes and wetlands are protected and local communities are given full input in the development process; And that Council express concerns with respect to the closing of Local Planning Appeal Support Centre by June 30, 2019 and the decision to no longer accept new requests for professional services from the public and strongly urge and support the continuation of LPASC; And further be it resolved that this motion be circulated to the Minister of Municipal Affairs, the Premier of Ontario and the leader of the Opposition. Carried
b)
Notice of Motion - Appoint Council Members to SFCSC Board
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Minutes of Council April, 2, 2019 Resolution No. 2019-10-09 Moved by Councillor Barr Seconded by Councillor Sutherland That Council appoint two Council Member(s) to the Southern Frontenac Community Services Corporation Board for the 2018 to 2022 term of Council and the Council members appointed are: Councillor Norm Roberts and Councillor Ross Sutherland Carried c)
Strategic Planning Process Resolution No. 2019-10-10 Moved by Councillor Barr Seconded By Councillor Sutherland That Council adopts the Strategic Planning Timeline as outlined in the Coordination of Public Input attachment, and direct the CAO to coordinate, schedule and promote the various stages in the plan. Carried
Reports Requiring Action
a)
Temporary Use Agreements under the Building By-law Resolution No. 2019-10-11 Moved by Councillor Barr Seconded by Councillor Sutherland That Council approve the use of the attached template agreements when the Building Department is issuing permits for two temporary dwellings on one lot and for trailers for temporary living accommodation during construction. Carried
b)
Compensation for Public Members of Committee of Adjustment Resolution No. 2019-10-12 Moved by Councillor Barr Seconded by Councillor Sutherland THAT Council provide a per diem of $20 to the public members of the Committee of Adjustment, for attending site visits outside of their district at the request of the Director of Development Services. Carried
c)
Rezoning of Part Lot 25, Concession 13, District of Loughborough - 179 Burnt Point Lane See By-law 2019-20
d)
Rezoning of Part Lot 6, Concession 3, District of Bedford - 71 Second Heaven Lane. See By-law 2019-21
e)
Subdivision agreement on the properties described as Part of Lots 14 & 15, Concession 8, Loughborough, Lots 1-5, and Blocks 6 & 7, McFadden Road See By-law 2019-22
f)
Close and transfer ownership of an unopened road allowance that forms the boundary between Lot 1, Concessions X and XI in Bedford District and Lot 24, Concession XIV (Part 1, RP 13R21915, save and except Part 4, 13R8858) in Loughborough District.
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Minutes of Council April, 2, 2019 See By-law 2019-23 g)
Lighting Retrofit for Keeley Garage Resolution No. 2019-10-13 Moved by Councillor Revill Seconded by Councillor Ruttan That Council approves the quotation of Lighting FX for the supply of lighting fixtures in the amount of $33,996.11 and the quotation of True Electric at an hourly rate of $55.00 per hour for the installation of the fixtures for the lighting retrofit project for the Keeley Road Garage and Administrative office. Carried
h)
Intersection at Perth Road and Northway True Valley Hardware Resolution No. 2019-10-14 Moved by Councillor Ruttan Seconded by Councillor Revill That Council authorize staff to undertake design work for a proposed intersection on Perth Road at Northway True Value Hardware at a cost of up to $50,000.00 with funding reallocated from the Perth Road/Old Boy Road project on hold in the 2019 Capital Budget. Carried
i)
Household Hazardous Waste Depot - Use by Central Frontenac Resolution No. 2019-10-15 Moved by Councillor Revill Seconded by Councillor Ruttan That Council authorize staff to develop an arrangement with Central Frontenac for their residents to utilize our Household Hazardous Waste Depot for disposing of their hazardous waste, subject to the condition that all costs incurred are 100% recovered. Carried
j)
Linear Construction Projects Resolution No. 2019-10-16 Moved by Councillor Ruttan Seconded by Councillor Revill That Council authorize Staff to discuss with adjacent landowners potential land acquisitions for road widening, where necessary, on the understanding that any property acquisitions are subject to Council Approval. Carried
k)
Gilmour Point Upgrades to Washrooms/Change House/Shelter
Resolution No. 2019-10-17 Moved by Councillor Revill Seconded by Councillor Ruttan That Council release the Gilmour Point Washroom/Change House/Shelter funds on hold in the 2019 Capital Budget. Carried l)
Councillor Sutherland - Proposed Motion re: Proposed Changes to Development Charges
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Minutes of Council April, 2, 2019
Resolution No. 2019-10-18 Moved by Councillor Sutherland Seconded by Councillor Ruttan That the Township of South Frontenac believes that growth should pay for itself through development charges, and That development services charges are critical to help pay South Frontenac pay for needed new infrastructure to accommodate growth, specially, roads and fire halls, and Further, that any changes to development fees that would move new development water servicing costs to water rates would have significant negative effect on water system users, particularity those on small water systems like in South Frontenac, and also adding a significant block to further developmental in our hamlets, and Further be it resolved that these motions be sent to the Premier of Ontario, the Minister of Municipal Affairs, the Leader of the Opposition, the AMO and other Ontario municipalities. Defeated 11.
Committee Meeting Minutes
a)
Bell Rock Hall Committee meeting held February 21, 2019 Resolution No. 2019-10-19 Moved by Councillor Revill Seconded by Councillor Ruttan That Council receives for information the minutes of the following committee meetings: • Bell Rock Hall Committee meeting held February 21,2019 Carried
By-laws
a)
By-law 2019-20 - Rezoning of Part Lot 25, Concession 13, District of Loughborough, 179 Burnt Point Lane Resolution No. 2019-10-20 Moved by Councillor Ruttan Seconded by Councillor Revill That the following by-laws be given first and second reading: • By-law 2019-20 • By-law 2019-21 • By-law 2019-22 • By-law 2019-23 Carried Resolution No. 2019-10-21 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-20, being a by-law to Rezone the severed lands from Rural (RU) Zone to site specific Limited Service Residential Waterfront (RLSW-122) and rezone the retained lands from Rural (RU) Zone to Limited Service Residential Waterfront (RLSW), Part Lot 25, Concession 13, District of Loughborough, be given third reading, signed and sealed.
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Minutes of Council April, 2, 2019 Carried b)
By-law 2019-21 - Rezoning of Part Lot 6, Concession 3, District of Bedford - 71 Second Heaven Lane. Resolution No. 2019-10-22 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-21, being a by-law to rezone the severed lands from Rural (RU) Zone to site specific Limited Service Residential Waterfront (RLSW-65) Zone, Part Lot 6, Concession 3, District of Bedford, be given third reading, signed and sealed. Carried
c)
By-law 2019-22- Subdivision Agreement, Part of Lots 14 & 15, Concession 8, Loughborough, Lots 1-5, and Blocks 6 & 7, McFadden Road Resolution No. 2019-10-23 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That By-law 2019-22, being a by-law to execute a Subdivision Agreement between the Corporation of the Township of South Frontenac and Pittsburgh Building & Energy System Inc.; That this By-law and Agreement shall be registered on title of the properties described as Part of Lots 14 & 15, Concession 8, Geographic Township of Loughborough, Township of South Frontenac, County of Frontenac, described as Lots 1-5, and Blocks 6 & 7, McFadden Road; This By-law shall come into force and effect in accordance with section 51 of the Planning Act 1990, either upon the date of passage or as otherwise provided by the said section 51, be given third reading, signed and sealed. Carried
d)
By-law 2019-23 - Close and transfer ownership of an unopened road allowance between Lot 1, Concessions X and XI in Bedford District and Lot 24, Concession XIV (Part 1, RP 13R21915, save and except Part 4, 13R8858) in Loughborough District. Resolution No. 2019-10-24 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That By-law 2019-23, being a by-law to stop up, close and sell a portion of an unopened road allowance that forms the boundary between lot 1, Concessions X and XI Bedford District and Lot 24, Concession XIV in Loughborough District, subject to a right of-way, be given third reading, signed and sealed. Carried
Reports for Information
a)
Status of Plans of Subdivision and Condominium in South Frontenac
b)
Skateboard Park Feasibility Study
c)
Accounts Payable and Payroll Listing
d)
Addressing Speeding Concerns
Information Items
a)
Steve Clark, Minster of Municipal Affairs & Housing, re: Financial Support for Small & Rural Municipalities
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Minutes of Council April, 2, 2019 b)
Southern Frontenac Community Services Corporation - Senior Services Report
c)
Mayor’s Letter to Minister Steve Clark
Notice of Motions
a) Councillor Roberts served a Notice of Motion in regards to an extension to recent recreation committee appointment by-law until July 5th, 2019. 16.
Announcements/Statements by Councillors
a) Council directed staff to bring back a report on how much it would cost to evaluate expanding the George Street office. Councillor Sutherland inquired if the Ad Bag delivery issue has been resolved. The CAO and Mayor responded by saying that the Township has been unable to get in contact with the provider as of yet. Councillor Revill requested that Mark Segsworth provide Council with a status update as to the condition of Massassauga Rd and Lee Rd as residents are expressing concerns. He also noted that a review of the materials being used was required as well. Councillor Leonard noted that road conditions across the Township are an issue due to rough winter conditions. He specifically drew attention to the condition of Claire Road, Leveque Road and Long Swamp Road. Councillor Leonard felt that focusing on certain roads was a disservice to the municipality when so many roads are suffering. The CAO noted that Council had expressed the desire for a roads and facility tour in the past and that now may be a great time to schedule one. Council supported the concept of scheduling a road tour for the spring. Deputy Mayor Sleeth announced that he has received several phone calls praising the work of the Roads Crew that were doing brushing in Storrington District. 17.
Question of Clarity (N/A)
Closed Session (N/A)
Confirmatory By-law
a)
By-law 2019-24 Resolution No. 2019-10-25 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That By-law 2019-24, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 2 day of April 2019. Carried Resolution No. 2019-10-26 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-24, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 2 day of April, 2019. Carried
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Minutes of Council April, 2, 2019 20.
Adjournment
a)
Resolution Resolution No. 2019-10-27 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That the Council meeting of April 2, 2019 be adjourned at 8:02 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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