Body: Council Type: Minutes Meeting: Regular Date: April 2, 2024 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council April, 2, 2024
Township of South Frontenac Council Meeting Minutes
Meeting # 07 Time: 7:00 p.m. Location: Council Chambers / virtual via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Adam Turcotte, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Michelle Hannah - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton Director of Public Services
1
Call to Order
a)
Resolution Resolution No. 2024:07:01 Moved by Councillor Ruttan Seconded by Councillor Pegrum That the Council meeting of April 2, 2024 be called to order at 7:01 p.m. Carried
2 a)
Declaration of pecuniary interest and the general nature thereof There were none.
3
Approval of Agenda
a)
Resolution Resolution No. 2024:07:02 Moved by Councillor Turcotte Seconded by Councillor Trueman That the agenda be amended to include a closed session meeting regarding the acquisition or disposition of land by a municipality or local board - Portland District, and as amended, be approved. Carried
4 a)
5 a)
Scheduled Closed Session There was none. Recess There was none.
6
Public Meeting
a)
Resolution - Public Meeting to Order
Minutes of Council April, 2, 2024 Resolution No. 2024:07:03 Moved by Councillor Morey Seconded by Deputy Mayor Leonard That the Public Meeting be called to order. Carried b)
Notice of Collection Michelle Hannah, Deputy Clerk spoke to the purpose of the Public Meeting and reviewed the Notice of Collection.
c)
Public Meeting - Council Procedure By-law Members of the public did not provide comment.
d)
Resolution - Closed Public Meeting Resolution No. 2024:07:04 Moved by Councillor Sleeth Seconded by Councillor Roberts That the Public Meeting be closed. Carried
7 a)
8 a)
Delegations There were none. Briefings There were none.
9
Approval of Minutes
a)
Resolution Resolution No. 2024:07:05 Moved by Councillor Morey Seconded by Councillor Turcotte That the Minutes of the March 19, 2024 Council meeting be approved. Carried
10
Reports Requiring Action
a)
Seniors Housing Funding Resolution No. 2024:07:06 Moved by Councillor Roberts Seconded by Councillor Ruttan Whereas the County has funding available to support seniors housing developed within the County; Therefore Be It Resolved That Council request that the County funding be released to South Frontenac for it’s use under the Verona Housing project, following County guidelines for the release of the funds estimated to be $330,000. Carried
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Minutes of Council April, 2, 2024 b)
Desert Lake Family Campground - Noise By-law Exemption Request Resolution No. 2024:07:07 Moved by Councillor Pegrum Seconded by Councillor Trueman That the Desert Lake Family Resort be granted an exemption from Section 3. Clause F. of By-law 2015-41, as amended, “A By-Law to Prohibit and Regulate Noise Within The Township of South Frontenac”, to permit musical events on May 18, 2024, June 29, 2024, August 1, 2024, August 9, 2024 and August 31, 2024 between 7:00 p.m. and 11:00 p.m. Carried
c)
Development Charges Study and By-law – Consultant Resolution No. 2024:07:08 Moved by Councillor Sleeth Seconded by Deputy Mayor Leonard That Council award the Development Charges Background Study to Watson & Associates Economists Ltd; and That an additional amount of $20,520 for the project be funded from Development Charges Reserves. Carried
d)
Housing Enabling Water Systems Fund (HEWS) Resolution No. 2024:07:09 Moved by Councillor Pegrum Seconded by Councillor Roberts That Council support the submission of a grant application under the Housing Enabling Water Systems fund; and That Council authorize the Clerk and Mayor to sign off on a contract or Transfer Payment agreement should the Township be successful. Carried
e)
Award of Tender # PS-2024-11 Dust Suppression Services Resolution No. 2024:07:10 Moved by Councillor Trueman Seconded by Councillor Morey That Council accept the bid from Da-Lee Services Inc. in the amount of $176,654.55 (net of HST credits) for the 2024 Dust Suppression Services Program. Carried
11
Advisory Committee Reports or Minutes
a)
Lake Ecosystem Advisory Committee Recommendation Resolution No. 2024:07:11 Moved by Deputy Mayor Leonard Seconded by Councillor Trucotte That the Lake Ecosystem Advisory Committee recommend Council approve the revised Lake Ecosystem Grant program policy as attached to this report. Carried
12
Reports Requiring Approval of By-laws
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Minutes of Council April, 2, 2024 a)
Proposed Amendments to Council Procedure By-law Resolution No. 2024:07:12 Moved by Councillor Sleeth Seconded by Councillor Ruttan That By-law 2024-28, attached as Exhibit A, being “A By-law To Amend By-law 2017-76, As Amended, “A By-law to Provide for Governing The Proceedings of the Council, The Conduct of Members and the Calling of Meetings” be given first and second reading. Carried Resolution No. 2024:07:13 Moved by Councillor Roberts Seconded by Councillor Sleeth That By-law 2024-28 be given third reading, signed and sealed. Carried
13 a)
14 a)
Reports for Information There were none. Committee of the Whole There was none.
15
Information Items
a)
Acknowledgement of June as Pride Month
16
Notice of Motions
a)
There were none .
17
Rise and Report regarding County Council and External Boards
a)
County Council Deputy Mayor Leonard advised that the CAO interviews were taking place on April 3, 2024. He noted that The Frontenac Paramedics Commendation from Chief Chevalier was awarded to Mark Sherwin through the Neighbours Saving Neighbours program for making the first cardiac arrest save last month. He stated that Joe Gallivan received the Ontario Onsite Wastewater Association Corporate Innovator Award on behalf of the Frontenac County. He mentioned that there will also be a motion heard at an upcoming meeting regarding ATV use on trails.
b)
Police Services Board Councillor Pegrum spoke to the new Community Safety and Policing Act and the anticipated training as well as a late April or May meeting of the new Board.
c)
Cataraqui Conservation Councillor Sleeth shared that the Strategic Communication meeting has taken place and the regular board meeting is set for later this month. The new General Manager will take over this month as well.
d)
Quinte Conservation
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Minutes of Council April, 2, 2024 Councillor Roberts shared that the last meeting discussion was based around the lack of flooding this spring due to the lack of snow this winter. e)
Rideau Valley Conservation Authority Councillor Turcotte advised on the General Manager Report and the new Ontario Regulation 41/24 which replaces some of the currentt O. Regs in an effort to streamline processes, approvals and protection of wetlands.
f)
Frontenac Community Arena Board Councillor Roberts advised that the Arena is closed for the season. He noted that it was a successful season.
18 a)
Announcements/Statements by Councillors Mayor Vandewal provided an update regarding the recent Verona Housing Open House.
19
Closed Session (if requested)
a)
Resolution Resolution No. 2024:07:14 Moved by Councillor Pegrum Seconded by Deputy Mayor Leonard That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following item: a) A proposed or pending acquisition or disposition of land by the municipality or local board - Portland District Carried
b)
Resolution Note: Councillor Morey withdrew from the meeting at 7:26 p.m. Resolution No. 2024:07:15 Moved by Councillor Pegrum Seconded by Deputy Mayor Leonard That Council rise from the Committee of the Whole “Closed Meeting” and the Deputy Clerk Report. Carried Resolution No. 2024:07:16 Moved by Councilor Trueman Seconded by Councillor Pegrum That Council authorize and delegate to the Chief Administrative Officer, the authority to execute a purchase and sale agreement as per direction received in closed session. Carried
20
Confirmatory By-law
a)
Resolution Resolution No. 2024:07:17 Moved by Councillor Deputy Mayor Leonard Seconded by Councillor Trueman
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Minutes of Council April, 2, 2024 That By-Law 2024-29, being a By-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2024:07:18 Moved by Councillor Turcotte Seconded by Councillor Roberts That By-Law 2024-29 be given third reading, signed and sealed. Carried 21
Adjournment
a)
Resolution Resolution No. 2024:07:19 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That the Council meeting of April 2, 2024 adjourn at 7:48 p.m. Carried
Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community
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