Body: Council Type: Minutes Meeting: Regular Date: July 2, 2019 Collection: Council Minutes Municipality: South Frontenac
[View Document (PDF)](/docs/south-frontenac/Minutes/Regular Council/Board/2019/Council - 02 Jul 2019 - Minutes.pdf)
Document Text
Minutes of Council July, 2, 2019 Time: 6:30 PM Location: Council Chambers
Meeting # 19 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Claire Dodds, Director of Development Services, Louise Fragnito, Director of Corporate Services & Treasurer, Mark Segsworth, Director of Public Services, Trudy Gravel, Planner, Angela Maddocks, Clerk. 1.
Call to Order
a)
Resolution Resolution No. 2019-19-01 Moved by Councillor Sutherland Seconded by Councillor Barr That the Council meeting of July 2, 2019 be called to order at 6:30 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Barr declared a pecuniary interest with respect to Agenda Item 14 a) Accounts Payable and Payroll Listing.
b)
Councillor Leonard declared a pecuniary interest with respect to Agenda Item 14 a) Accounts Payable and Payroll Listing.
Approval of Agenda
a)
Resolution Resolution No. 2019-19-02 Moved by Councillor Barr Seconded by Councillor Sutherland That the agenda for the July 2, 2019 Council meeting be adopted as presented. Carried
Scheduled Closed Session
a)
Section 239.2 (c) of the Municipal Act • a proposed or pending acquisition or disposition of land by the municipality or local board; • and to approve minutes of previous closed session meetings Councillor Sutherland felt that the potential sale of an unopened road allowance should not be dealt with in the Closed Session as there is an existing Council policy about the closure of unopened road allowances and the fees associated with selling them. He proposed two amendments to the motion and requested a recorded vote on the original motion. Mayor Vandewal, Councillors Barr, Leonard, Morey, Revill, Roberts and
Minutes of Council July, 2, 2019 Deputy Mayor Sleeth voted in favour of the original motion with Councillor Sutherland voting against it. Resolution No. 2019-19-03 Moved by Councillor Sutherland Seconded by Councillor Morey That Agenda item 4 b) Potential Sale of unopened Road Allowance not be dealt with in closed session. Defeated Resolution No. 2019-19-04 Moved by Councillor Sutherland Seconded by Councillor________________ That Council seek a legal opinion on whether this matter should be discussed in closed session or in open session.
Resolution No. 2019-19-05 Moved by Councillor Barr Seconded by Councillor Roberts That Council move into closed session as permitted by the Municipal Act, Section 239.2 to discuss matters related to: • A proposed or pending acquisition or disposition of land b the municipality or local board: potential sale of an unopened road allowance; preliminary discussion on land acquisition • and to approve minutes of previous closed session meetings. Carried b)
Potential Sale of unopened Road Allowance
c)
Preliminary discussion on Land Acquisition
d)
Closed Session Minutes - March 19, April 16, May 7 and June 18, 2019
e)
Resolution Resolution No. 2019-19-07 Moved by Councillor Barr Seconded by Councillor Sutherland That Council move out of closed session. Carried
***Recess - reconvene at 7:00 p.m. for Open Session
a)
Mayor Vandewal announced that this meeting is the last official meeting for Wayne Orr, Chief Administrative Officer as he will be retiring at the end of July.
Rise and Report from Closed Session
a)
Vesting of Tax Sale Property - from June 18, 2019 Closed Session Resolution No. 2019-19-08 Moved by Councillor Sutherland Seconded by Councillor Barr That Council rise and report from the Closed Session held June 18,2 019 and approve the vesting of the property under roll #1029-010-020-04360, legal address Part Lot 21, Concession 2, Bedford District, Part, 1 on Reference Plan 13R-4736. Carried
Page 2 of 7
Minutes of Council July, 2, 2019 b)
The Clerk reported that Council had directed staff in Closed Session to proceed with the advertising for the closing of a road allowance in Bedford District.
Delegations - n/a
Public Meeting
a)
2019 Development Charges Background Study and Proposed By-law Resolution No. 2019-19-09 Moved by Councillor Leonard Seconded by Councillor Roberts That a public meeting be held to provide a review of the Development Charges study and to review public input on the proposed by-law and charges as required under the Development Charges Act, 1997 as amended. Carried
b)
Development Charges - Background Study and Proposed By-law Gary Scanland, Watson & Associates briefly reviewed the study, the proposed development charges and provided insight to the impact of Bill 108 and the Community Benefit Plan. The current development charge rate has not been indexed and noted that the new rate could be implemented in steps, however in 2021 the “soft services” will be removed. Direction from Council on how to implement the new rate is required. Mayor Vandewal questioned the breakdown in the rate and the portion that is calculated for “soft services”. Mr. Scanland indicated that is still unclear as to what portion can be paid for overtime. Deputy Mayor Sleeth asked how many years was the by-law for. Mr. Scanland indicated that it was for five years and noted that some townships phase in the rate over three years with a 1/3 increase each year. Councillor Revill inquired about the process for phase in and would that be incorporated in the by-law. Mr. Scanland indicated that it could be done as three separate schedules to the by-law or a step up rate as a clause in the bylaw. Councillor Sutherland asked for clarification between Sections 3 and 5 in the proposed by-law as he interpreted it to cover the same topic twice. He also questioned the value of work done by a developer taken off the charge and is there a formula or guideline for that. Mr. Scanland clarified that Section 3 speaks to the geography and Section 5 refers to the quantum of the charge, with respect to the work done by the developer, this would be assessed by staff. Mr. Scanland provided clarity on the refund provision; the refund would go to whomever took out the building permit. There were no members of the public in attendance. Mayor Vandewal did not support the three stage approach to implementing the fee. Previous Councils had opted to do this and this has put South Frontenac behind. There have been no inquiries from developers about the new charges or the background study. The direction from Council was to proceed with the by-law as presented. This by-law will be adopted at the August 6, 2019 Council meeting.
Page 3 of 7
Minutes of Council July, 2, 2019 c)
Resolution Resolution No. 2019-19-10 Moved by Councillor Roberts Seconded by Councillor Leonard That having provided an opportunity for public input, the public meeting be closed. Carried
Approval of Minutes
a)
Council Meeting of June 18, 2019 Resolution No. 2019-19-11 Moved by Councillor Leonard Seconded by Councillor Roberts That Council approves the minutes of the June 28, 2019 Council meeting. Carried
Business Arising from the Minutes - n/a
Reports Requiring Action
a)
Community Well Being & Safety Plan Resolution No. 2019-19-12 Moved by Councillor Roberts Seconded by Councillor Leonard That Council adopt the recommendation of the PSB and the Joint CAO Working Group and support a collaborative approach with the Frontenac Townships to establish a joint CSWB Advisory Committee to assist a Facilitator with drafting the Frontenac CSWB Plan; And That the joint CSWB Advisory Committee consist of a Staff member from the Frontenac Townships; a Politician from the Frontenac’s; Staff Sergeant, Frontenac Commander, OPP; one Representative from South Frontenac’s Police Services Board Representative, and Indigenous Community representative and one from each of the following sectors: Social Services, Addiction & Mental Health, Health Care, Education and Children & Youth; And That Council share in the engagement of the services of a Facilitator to coordinate the Advisory Committee and draft the CSWB Plan for Council’s consideration. Carried
b)
Road and Property Exchange - Norman Lane at Perth Road (Spicer/Postma) See By-laws 2019-42 and 2019-43
c)
Site Plan Control Application - SP-03-19 - S. Clark Homes Ltd See By-law 2019-44
d)
Rezoning Z-19-08 - Concession 8, Part Lot 11, Loughborough - S. Clark Homes Ltd See By-law 2019-45
e)
Rezoning Z-19/06 - Concession 10, Lot 25, Storrington, Jeff Curtis & Marie Josee Landry -
Page 4 of 7
Minutes of Council July, 2, 2019 See By-law 2019-46 12.
Committee Meeting Minutes
a)
Police Services Board meeting held April 11, 2019
b)
Bellrock Community Hall Committee meeting held May 16, 2019
c)
Bedford District Recreation Committee meeting held June 13, 2019 Resolution No. 2019-19-13 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That Council receives for information the minutes of the following committee meetings: • Police Services Board meeting held April 11, 2019. • Bellrock Community Hall Committee meeting held May 16, 2019 • Bedford District Recreation Committee meeting held June 13, 2019 Carried
By-laws
a)
By-law 2019-42 - Purchase Property at Concession 14, Part Lot 25, Loughborough Resolution No. 2019-19-14 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That the following by-laws be given first and second reading: • By-law 2019-42 • By-law 2019-43 • By-law 2019-44 • By-law 2019-45 • By-law 2019-46 Carried Resolution No. 2019-19-15 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That By-law 2019-42, being a by-law to purchase property being Part 2, 13R22052, Part of Lot 25, Concession 14, Loughborough District, be given third reading, signed and sealed. Carried
b)
By-law 2019-43 - Close and Sell a portion of Normal Rd, RP-1451 (Spicer) Resolution No. 2019-19-16 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That By-law 2019-43, being a by-law to stop up, close and sell a portion of Norman Road, Registered Plan No 1451, being Part 1 of Reference Plan 13R22052, District of Loughborough, be given third reading, signed and sealed. Carried
c)
By-law 2019-44 - Site Plan Agreement with S. Clark Homes Ltd Resolution No. 2019-19-17
Page 5 of 7
Minutes of Council July, 2, 2019 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-44, being a by-law to authorize the Mayor and the Clerk to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and S. Clark Homes Ltd, be given third reading, signed and sealed. Carried d)
By-law 2019-45 - Rezone Concession 8, Part Lot 11, Loughborough (S. Clark Homes Ltd) Resolution No. 2019-19-18 Moved by Deputy Mayor Sleeth Seconded by Councillor Revill That By-law 2019-45, being a by-law to amend By-law 2003-75 as amended, to rezone land from Special Recreational Resort Commercial (RRC-26) to Special Waterfront Residential (RW-44) Concession 8 Part Lot 11, Loughborough District, be given third reading, signed and sealed. Carried
e)
By-law 2019-46 - Rezone Concession 10, Part Lot 25, Storrington District Resolution No. 2019-19-19 Moved by Councillor Revill Seconded by Deputy Mayor Sleeth That By-law 2019-46, being a by-law to amend By-law 2003-75, as amended, to rezone from severed lands from Rural (RU) to Special Residential Waterfront (RW-42) and to rezone retained lands from Rural (RU) to Special Residential Waterfront (RW-43), Part Lot 25, Concession 10, Storrington District, be given third reading, signed and sealed. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
2nd Quarter - 2019 Planning Activity Report
Information Items
a)
Jon Pegg, Chief of Emergency Management, re: 2018 Compliance with the Emergency Management and Civic Protection Act.
b)
Meela Melnik-Proud, Evonne Potts and Matt Rennie, re: Frontenac County Decision to extend the Johnston Point Plan of Condominium
Notice of Motions
a)
Deputy Mayor Sleeth served a notice of motion for Council to revisit their intention to seek approval authority for plans of subdivision and condominiums from the County of Frontenac.
b)
Mayor Vandewal served a notice of motion to support the Township of Warwick resolution about safety on family farms and the need to find a way to ensure stronger enforcement of existing laws.
Announcements/Statements by Councillors
a)
Mayor Vandewal thanked the CAO for his leadership in South Frontenac and presented him with his nameplate as a keepsake in his retirement.
Page 6 of 7
Minutes of Council July, 2, 2019
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Confirmatory By-law
a)
By-law 2019-47 Resolution No. 2019-19-20 Moved by Councillor Revill Seconded by Deputy Mayor Sleeth That By-law 2019-47. being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 2 day of July, 2019. Carried Resolution No. 2019-19-21 Moved by Councillor Revill Seconded by Deputy Mayor Sleeth That By-law 2019-47, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 2 day of July, 2019. Carried
Adjournment
a)
Resolution In recognition of Wayne Orr’s last official Council meeting, those in attendance enjoyed a slice of cake after the meeting was adjourned. Resolution No. 2019-19-22 Moved by Councillor Revill Seconded by Deputy Mayor Sleeth That the Council meeting of July 2, 2019 be adjourned at 7:55 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
Page 7 of 7
