Council - 02 Mar 2021 - Agenda — North Frontenac News Media

Published March 2, 2021

Word Count 15188 words

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Body: Council Type: Agenda Meeting: Regular Date: March 2, 2021 Collection: Council Agendas Municipality: South Frontenac

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TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA

Audio Broadcast to the Township’s Facebook Page https://www.facebook.com/SouthFrontenacTwp TIME: DATE: PLACE:

7:00 PM, Tuesday, March 2, 2021 Electronic Participation.

Call to Order/Roll Call

Resolution

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

Resolution

Rise & Report from Closed Session (Special Committee of the Whole at 6:45 pm)

LPAT Settlement - Consent Files S-34-19-S and S-35-19-S

Delegations

Julie Runions, Manager of Water and Wastewater Treatment Operations, Utilities Kingston, (presenting) re: 2020 Summary Report on the Sydenham Water Treatment Plant

Heather Roberts, Director of Water and Wastewater Services
Phil Emon, Supervisor of Water and Wastewater Operations

3 - 24

Bruno Albano, Verona Lions Club, re: COVID 19 Relief Fund

25 - 27

Public Meeting - not applicable

Approval of Minutes

January 12, 2021 Council meeting

Business Arising from the Minutes - not applicable

Reports Requiring Action

COVID Relief Program

39 - 41

Municipal Modernization Program - Funding Allocation

42 - 43

PS-2021-02 Tri Axle Dump Truck Tender

44 - 45

28 - 38

Page 2 of 53

Temporary Road Closures - Delegated Authority

Committee Meeting Minutes

Public Services Committee meeting held January 21, 2021

By-laws - not applicable

Reports for Information - not applicable

Information Items

Robert Tremblay, President, AMCTO, re: Professional Municipal Training

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Confirmatory By-law

By-law 2021-09

Adjournment

Resolution

47 - 50

51 - 52

Page 3 of 53

ANNUAL SUMMARY REPORT 2020 SYDENHAM WATER TREATMENT PLANT WATERWORKS NUMBER: 260069290 Reporting Period January 1, 2020 – December 31, 2020

Submitted by: Jim Keech, Professional Engineer President & C.E.O.

Page 4 of 53

ANNUAL SUMMARY REPORT 2020 SYDENHAM WATER TREATMENT PLANT WATERWORKS NUMBER: 260069290

This annual summary report has been prepared as required under Ontario Regulation 170 03 of the Safe Drinking Water Act (SDWA) to acknowledge compliance with the terms and conditions of the Drinking Water Works Permit (DWWP)and Municipal Drinking Water Licence (MDWL) issued for the Sydenham Water Treatment Plant, to comment on any incidents of non-compliance during the reporting period, to summarize the quantities of the water supplied and to compare the summaries to the rated capacity and flow rates approved in the system’s permits and approvals during the reporting period. This report is specific to the Sydenham Water Treatment Plant (WTP) located at Point Rd. in Sydenham, and its associated distribution system which serves Sydenham’s municipal water customers in the village of Sydenham. The WTP and its associated distribution system are owned by the Township of South Frontenac, with Utilities Kingston acting as the operating authority.

Non-Compliance with Terms and Conditions of the DWWP and MDWL There were no incidences of non-compliance during this reporting period.

Compliance with the Terms and Conditions of the DWWP and MDWL The Treatment Group of Utilities Kingston, for the Township of South Frontenac, operates and maintains the Sydenham Water Treatment Plant (WTP) and complies with the terms and conditions of the Drinking Water Works Permit (DWWP) and Municipal Drinking Water Licence (MDWL) issued for the WTP. The Utilities Kingston Systems Operations department and the Treatment Group of Utilities Kingston operate and maintain the associated distribution system and storage facilities. Staffing is maintained at levels to ensure adequate numbers of trained and licensed personnel are available for proper operations during emergency or upset conditions, vacation/sick relief, or to deal with equipment breakdown.

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Quality management systems (QMS), contingency plans and operations manuals are established and are located in the appropriate facilities and available to appropriate staff. A QMS for the Township of South Frontenac’s drinking water supply systems has been developed and implemented by Utilities Kingston management and staff to ensure the continued safety and security of the community’s drinking water by meeting or exceeding the requirements of all relevant legislation and regulations, and the Drinking Water Quality Management Standard (DWQMS). Operations manuals include information necessary for the day to day operations and maintenance of the WTP and distribution system as well as information that may not be regularly used but that might be required to be accessed quickly for various purposes. Contingency plans include information that may be required for proper operation of the WTP or distribution system during emergency or upset conditions, and contain items such as emergency plans and contact lists, alternate materials supply sources and notification lists. The operations strategy of Utilities Kingston includes: ensuring that permits and approvals are in place, that efficient maintenance and operations ensures the quality of water supplied to its customers meets or exceeds the minimum requirements as set out in the SDWA, and that permissible flow rates are not exceeded. The Township of South Frontenac, as a means of source water protection, considers the impact of decisions made within its authority on the drinking water supply source for the WTP. Flow measuring devices for measuring the amount of water taken from Sydenham Lake, and the amount of water supplied to the distribution system are calibrated annually by a third party. Accuracy in these measurements ensures that treatment chemicals are precisely applied and that flows do not exceed the capacity at which the WTP is designed to be effective. These flows are recorded to provide current and historical information which is used for operational decision making, and to allow both the public and the Ministry of the Environment, Conservation and Parks (MECP) the ability to review WTP operations. Water quality analyzers that monitor parameters such as chlorine residual and turbidity of critical process streams and of the water directed to the distribution system are alarm equipped and are maintained in accordance with the manufacturer’s recommendations as well as the conditions of the DWWP and MDWL. Water sampling is conducted to the minimum requirements of schedule 13 of Ontario Regulation 170 03 of the Safe Drinking water Act. Raw water sampling is conducted to give operational staff information required to determine the level of treatment to make the water potable. In-plant process stream samples provide monitoring of treatment processes. Treated and distribution system sampling provides information regarding the quality of water delivered to customers. All of these samples are analyzed by either licensed staff or by laboratories accredited by the Standards Council of Canada through the Canadian Association for Environmental Analytical Laboratories.

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All sampling information, annual reports, and all other documentation required by the DWWP, DWML and regulations are available for public viewing on the Utilities Kingston website as well as at the Utilities Kingston and Township of South Frontenac offices. Residents of the village of Sydenham are encouraged to review this information, the availability of which is advertised through various local media.

Notifications of Adverse Water Quality Results Under Ontario Regulation 170 03, notifications are required for any instances where a sample result indicates that a parameter used to measure water quality exceeds a Maximum Acceptable Concentration (MAC). Once a notification is received from a laboratory, corrective action as dictated by the regulations is initiated in an effort to confirm the initial result. If confirmed, further action may be recommended by the Medical Officer of Health. If not confirmed, sampling will typically return to the normal schedule or depending on the parameter, Utilities Kingston may choose to increase the sampling frequency to more closely monitor the parameter for a period of time.

Summary of the Quantity of Water Supplied During the Reporting Period Listed in Table 3 following this report are the treated water flows for the Sydenham Water Treatment Plant for the year 2020. The typical Canadian average water usage per person is 220 litres per person per day (source: Stats Canada 2017). Once all services to the water distribution system are completed, an accurate calculation of water usage per person for the village of Sydenham can be calculated.

Summary of Flow Rate Exceedances There were no instances during this reporting period where daily total flows exceeded the maximum allowable flow rate of 1290 m3/d. Listed in Tables 1 & 2 following this report are the raw water flows (water taken from Sydenham Lake) for the Sydenham Water Treatment Plant for the year 2020.

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Summary of Treatment Chemicals Used There are three treatment chemicals in use at this treatment plant. Sodium Hypochlorite is used for primary disinfection, XL1900 (Polyaluminum Chloride) used as the coagulant and Ammonium Sulphate combined with Sodium Hypochlorite to form chloramines for secondary chlorination for the WTP. Sodium Hypochlorite is dosed at the treatment plant at a rate which ensures that an adequate chlorine Contact Time (CT) value is maintained for the rate of flow. Average chlorine dosages for this treatment plant are approximately 3.75 mg/l. Ammonium Sulphate is added at an approximate rate of 3.5:1 ratio (chlorine/ammonia) to react with the free chlorine to form chloramines for secondary chlorination. An adequate chloramines residual is maintained at those points in the distribution system that are farthest from the point of entry of treated water to the system. Residuals are routinely measured in the distribution system and the treatment plant chlorine dosages are adjusted as required to meet the distribution system target residuals and the required CT values. Typically, XL1900 (Polyaluminum Chloride) dosages for this treatment plant were in the range of 15 – 22 mg/l. This dosage is also adjusted to ensure efficiency in the coagulation process as various changes occur in the raw water. Changes are based on things such as filter head loss, pH, temperature, turbidity, and the aluminum residual in the treated water.

Summary The Sydenham Water treatment Plant supplied water to residents of Sydenham at rates which allowed adequate treatment while not exceeding permitted flows. Water of good quality which is safe to drink was produced by the treatment plant during this reporting period. Further information is available for this system and is included in the annual reports which can be accessed from the Utilities Kingston Website at www.utilitieskingston.com or is available at the Township of South Frontenac offices. For further information about this report or any questions regarding accessibility contact Megan Lockwood at mlockwood@utilitieskingston.com , or call 613-546-1181 Ext 2 2 9 1.

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85 Lappan’s Ln P.O. Box 790 Kingston, Ontario K7L 4X7 (613) 546-1181

Sydenham Water Treatment Plant - Raw Water Flows 2020 Cubic meters per day Day

Jan

Feb

Mar

133

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

304 311

422

232 276 2

287 286

293 382 289 62 209 280 1 306 275

307 276

252 330 206 430

256 115

Total Average Min Max

273 407

238 486 83 251 320

230 440 248 179 308 386

286

224 489 7

7 219 486 203

318 358

225 350 267 253

298 446

298 315

245 426

282 212 1

252 489 64 318 165 224 94

316 418 8

213 234

284 263

242 251

278 224

174 442

271 425 228

280 475

Dec

242 271 2 270 291 139 119 2 185 486 116

289 478 25

340 264

310 485 2

300 324

273 416

234 212

257

Avg. Day Production

288 465 126 291 149

317 426

275 481 100

Nov

3 290 451 98 3 254 256 156

276 404

245 489 98

277 270

Oct

293 288

217 250 1 188 483 92

323 197

280 313

Sep

214 364

273 327

408 408

247 477 71

325 256 5 239 343

252 361

306 202

270 175

111 229

319 159

267 331

244 224

296 285

3 268 278

289 242

Aug

78 455 429 41 191 424 242 279 234

63 449 106

334 277

246 292

255 322

Jul

286 371

287 265 240

321 295

262 269 1 207 370

203 408

Jun

433

209 273

142 389

256 305 98 201 325

May

232 63

292 313

145 489 155 188 166 272 34

188 332

Apr

212 501 311

233 214

228 319

278 218

4,645

4,486

4,866

4,359

4,888

5,954

6,888

6,348

5,678

6,000

4,856

5,579

258 258 1 382

214 218 2 489

270 270 1 422

218 218 3 343

272 158

284 198

287 222

265 205

299 189

240 194

211 162

294 180

477

465

455

489

486

501

PTTW Amount

1,290 m /day

Yearly Average Average Day Production Yearly Min Yearly Max

Page 6 of 8

206 259 501

Yearly Total

64,547

Page 9 of 53

85 Lappan’s Ln P.O. Box 790 Kingston, Ontario K7L 4X7 (613) 546-1181

Sydenham Water Treatment Plant - Peak (Raw) Flows 2020 Litres per minute Day

Jan

Mar

406

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

Max

Feb

473 419

410

451 412 456

457 413

452 432 429 416 458 445 421 482 440

468 485

456

461 524 513 525

436 413

PTTW Amount or

538

536

1,344 litres/ minute 3 1,290 m /day

523

525

706

Yearly Average Average Day Production Yearly Min Yearly Max

Page 7 of 8

647

384 422 449 422

448 432

434 474 420 423

428 425

419 457

408 410

436 434 375

426 426 406 414 420 416 419

428 414 419

436 424

423 440

427 412

434 417

433 477

421 415 417

479 462

535

706

440 416

431 416 392 427 432

495 490 433 457 421 510

456

435 418 346

Dec

454 470 402 412 424 414 410 414 424 421 410

425 468 345

425 409

454 439 339

422 434

466 706

452 436

451

485

464 449 432 425 439

443 420

461 435 425

Nov

409 420 438 400 403 418 433 426

441 416

444 436 431

497 422

Oct

432 424

424 491 415 535 493 415

424 415

505 458

Sep

429 425

422 420

426 429

465 476 419

463 427 424 438 469

458 437

474 422

452 428

439 434

448 433

469 538

459 437

461 411

438 484 420

475 431

Aug

453 453 531 434 506 647 483 421 422

476 435 429

466 407

447 429

435 520

Jul

525 526

476 508 424

446 523

456 417 370 473 536

475 409

Jun

442

452 443

444 452

468 474 469 460 405

May

430 409

482 459

485 387 482 469 453 527 446

454 424

Apr

464 474 422

427 428

429 422

421 419

479

468

470

477

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85 Lappan’s Ln P.O. Box 790 Kingston, Ontario K7L 4X7 (613) 546-1181

Sydenham Water Treatment Plant - Treated Water Flows 2020 Cubic meters per day Day

Jan

Total Average Min Max

Mar

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

Avg. Day Production

Feb

271 235

319

229 199

265 223

264 303

112 229

253 174

294 220 239 236 274 274

246 277

229 217

240 272

192 367

238 59

228 174

247

265

223 192

274 314

173 409 81

271 235

220 322

273 142

196 404

294 351

311 76 213 52

289 187

194 155

286 152

147 284

181 383 218

207 339

252 335

240 277

212 394 54 225 214

196 347 249 59 289 309

217 225

245 224 142 82

249 390

322 179

Dec

229 187

222 225 91

259 295

243 373 59

Nov

244 340 51

228 316

245 390 47

273 248

288 189

257 175

191 361 45

237 216

266 405 83 270 68

Oct

200 180

297 155

292 227

Sep

186 295

250 246

303 331

237 390 37

298 179

308 72

300 127

249 115

242 208

192 324

228 181

266 205

198 262

182 214

Aug

86 374 290 12 172 329 168 257 169

64 373 58

297 206

230 207

237 242

Jul

268 275

228 202 137

304 233

234 213

140 252

Jun

333

207 170

147 256

199 156

269 39

May

237 25

275 220

95 405 66 140 103 223

195 249

Apr

171 354 120

251 353 161

248 296 300 207

200 153

227 139

214 250

261 149

4,018

3,283

3,922

3,624

4,053

4,861

5,561

5,008

4,283

4,781

4,112

4,330

236 236 39 303

182 188 66 405

231 231 72 319

201 201 25 304

225 131

231 162

232 179

228 162

252 143

228 154

216 137

228 140

394

354

404

409

383

CoA Amount

1,290 m /day

390

405 Yearly Average Average Day Production Yearly Min Yearly Max

Page 8 of 8

374 172 225 409

Yearly Total

51,836

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2020 ANNUAL REPORT ON DRINKING WATER QUALITY JANUARY 1 TO DECEMBER.31 2020

SYDENHAM WATER TREATMENT PLANT Drinking Water System Number: 260069290 Drinking Water System Owner: Township of South Frontenac Drinking Water System Category: Large Municipal Residential

Drinking Water Quality Utilities Kingston is proud to present this annual report on drinking water quality. This report has been prepared in accordance to Section 11 of Ontario Regulation 170 03. Regulation 170 03 sets requirements for public waterworks with regard to sampling and testing, levels of treatment, licensing of staff, and notification of authorities and the public about water quality. Free copies of this report prepared in accordance to Schedule 22 of Ontario Regulation 170 03, are available by public request at any City of Kingston offices, at our water plant locations and at www.utilitieskingston.com. Free copies of the Summary Report are available upon request. Notices of availability are generally made through the local newspapers and radio. Further information on the Drinking Water Regulations can be found on the Ministry of the Environment Conservation and Parks (MECP) web site at www.ontario.ca/page/drinkingwater. For further information about this report or any questions regarding accessibility contact Megan Lockwood at mlockwood@utilitieskingston.com , or call 613-546-1181 Ext 2 2 9 1

Inside This Report 1.

Plant Description and Treatment Process

Monetary expenses incurred during this reporting period

Notifications Submitted in accordance to the Safe Drinking Water Act

Definitions and Terms

Process Diagram

Water Quality Test Results

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Plant Description & Treatment Processes Raw Water Source. The source of water treated by this plant is Sydenham Lake. The intake is located 128m east of the treatment plant, at approximately 6m of water depth. Zebra Mussel Control. Pre-chlorination takes place at the mouth of the intake. This protects the intake from becoming encrusted with zebra mussels, which would restrict the flow of water through the intake. Screening. Two stationary screens located in the low lift pumping well remove any large debris such as weeds, fish, etc. Low Lift Pumps. These pumps lift the water from lake level to the main treatment building. There are three submersible pumps each with a capacity of 7.8 l/sec which pump the water into the main building for treatment. Chemical Feed System XL1900 (Polyaluminum Chloride) is added to the water as it enters the process building just prior to passing through the in-line mixer. The particles in the water will collide with the PACl particles as the water flows in a spiral motion through the mixer, and then join together to form larger particles called floc. Filters. Three pressure filtration tanks containing a ceramic filtration media remove the floc

formed from the addition of PACl and the particles present in the water. Water flows through the filters into two baffled clean water reservoirs called clear wells. Backwash. Filters are washed to remove the particulates they have collected over the previous 24 hrs. Clean water from the clear well is pumped backwards through the filter, and the filter is agitated by air scouring the filter media to break up any large particles. Process Waste Management Effluent water from the backwash process is directed to a backwash storage tank for further settling. The supernatant (the clear water at the top of the tank after settling) is directed back to Sydenham Lake and the settled sludge is mechanically removed and sent for further treatment. GAC Contactors During periods of high dissolved organic content in the source water, filter effluent water is directed to two pressure filtration tanks containing granular activated carbon (GAC). The GAC contactors assist in the removal of dissolved organics which react with chlorine to produce chlorination byproducts. The GAC contactors are periodically backwashed to remove the particulates they have collected. Primary Disinfection Primary disinfection of the filtered water is achieved via UV light and free chlorine residual. 2 UV reactors (duty/standby) each using 12 low pressure high output lamps, provide the UV light disinfection. Free chlorine disinfection follows the UV process with the use of two chemical metering pumps

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(duty/standby) which provide sodium hypochlorite to an application point downstream of the UV reactors at the entrance to the detention piping.

Elevated Tank. The elevated tank has a storage capacity of 1019 m3 and provides pressure to the distribution system.

Secondary Disinfection Secondary disinfection is the maintenance of a disinfectant residual throughout the distribution system which is achieved with chloramines. Following the free chlorine disinfection process, ammonium sulphate is added with the use of two chemical metering pumps (duty/standby), at an approximate rate of 3.5:1 ratio (chlorine/ammonia), to react with the free chlorine residual to form chloramines. The application dosages of sodium hypochlorite and ammonium sulphate is adjusted to produce a sufficient in plant combined chlorine residual to ensure that minimum residuals are maintained in the distribution system.

Distribution System. There are approximately 6363 meters of water mains, and 47 fire hydrants in the system. Once all connections to the distribution system have been completed, the drinking water system will supply water to 274 customer connections.

Clear Wells. Two baffled clear wells, each with a volume of 115 m3, provide storage of filtered water and allow for a sufficient amount of chlorine contact time with the water to ensure proper disinfection. High Lift Pumps. Three high lift pumps move treated water from the clear wells into the distribution system. Standby Equipment. A 130 kW standby diesel generator provides electricity to the water plant during power interruptions. The generator and standby equipment is tested regularly to ensure proper operation when required.

Monetary expenses incurred during this reporting period Under Section 11 of Ontario Reg. 170/03, a description of any major expenses incurred during this reporting period must be included in the annual report. The major expenses for this drinking water system are listed below.

Raw water flow control system upgrades
UV reactor service work
Replacement of UV reactor bulb and quartz sleeve.
Rebuild of discharge actuator on high lift pump #1
Replacement of process piping at the GAC contactors

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Notifications submitted in accordance to the Safe Drinking Water Act

Under Ontario Reg. 170/03, notifications were required for any instances where a sample result indicated that a parameter used to measure water quality exceeded a Maximum Acceptable Concentration (MAC). Once a notification is received from a laboratory or an observation of any other indicator of adverse water quality is made by operations personnel, corrective action as dictated by the regulations is initiated in an effort to confirm the initial result. If confirmed, further action may be recommended by the Medical Officer of Health. If not confirmed sampling will typically return to the normal schedule, or depending on the parameter, Utilities Kingston may choose to increase the sampling frequency to more closely monitor the parameter for a period of time. There were no events within the Sydenham Water Treatment Plant which required notification during this reporting period.

mg/l - Milligrams per litre. This is a measure of the concentration of a parameter in water, also called parts per million (ppm). µg/L - Micrograms per litre, also called parts per billion. ng/l - Nanograms per litre, parts per trillion. Parameter-A substance that we sample and analyze for in the water. AO

Aesthetic objective. AOs are not health related, but may affect the taste, odour, colour or clarity of the water OG - Operational guideline. Set to ensure efficient treatment and distribution of water. MAC - Maximum Acceptable Concentration. This is a health-related drinking water standard established for contaminants having known or suspected adverse health effects when above a certain concentration. The length of time the MAC can be exceeded without injury to health will depend on the nature and concentration of the parameter.

Definition & Terms TCU - True Colour Units mg

milligram

N/A - Not Applicable N/D - Non -Detectable NTU - Nephelometric Turbidity Units - A measure of the amount of particles in water. Page 4 of 14 2020 Annual Report

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Flow Diagram

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Water Quality Test Results Microbiological testing done under regulation 170 03, during this reporting period MAC (E. Coli & Total Coliforms)

Number of Samples

Range of E. Coli or Fecal Results (min # - max #)

Range of Total Coliform Results (min # - max #)

Number of HPC Samples

Range of HPC Results (min # max #)

Raw

N/A

0 - 12

1 – >200

Treated

<10 – 200

Distribution System

108

<10 – 30

*Indicator of adverse water quality if detected

Operational testing done under schedule 7, 8 or 9 of regulation 170/03 during this reporting period Parameter

MAC

Number of Samples

Range of Results

Results Average

Unit of Measure

Parameter Description

(min # max #) Turbidity Raw Water

N/A

Continuous

0.13 – 3.48*

N/A

NTU

Turbidity is a measure of particles in water.

Turbidity Treated Water

N/A

Continuous

0.015 – 0.277*

N/A

NTU

Turbidity is a measure of particles in water.

Combined Chlorine Residual Treated Water

See parameter description

Continuous

1.58 – 2.72*

N/A

mg/l

Recommended level of at least 1.00 mg/l in distribution system to maintain microbiological quality. 0.25 mg/l minimum.

Turbidity Filter#1

1.0 NTU for

15 min.

Continuous

0.016 – 1.01**

0.10

NTU

Turbidity is a measure of particles in water.

Turbidity Filter#2

1.0 NTU for

Continuous

0.012 – 0.99**

0.09

NTU

Turbidity is a measure of

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2020 Annual Report

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Parameter

MAC

Number of Samples

Range of Results

Results Average

Unit of Measure

Parameter Description

(min # max #)

15 min.

particles in water.

Turbidity Filter#3

1.0 NTU for

15 min.

Continuous

0.015 – 0.84**

0.08

NTU

Turbidity is a measure of particles in water.

Chloramines Residual Distribution System

See parameter description

Continuous

0.44 – 2.53

N/A

mg/l

Recommended level of at least 1.0 mg/l combined chlorine in distribution system to maintain microbiological quality. 0.25 mg/l combined chlorine minimum.

Note: For these parameters the range of results is determined through in house lab testing. ** Note: The regulatory limit for filter turbidity is 1.0 NTU for greater than 15 minutes. Filter #1 reached a turbidity of greater than 1.0 NTU for less than one minute.

Additional testing and sampling carried out in accordance with the requirements of the DWWP or MDWL Sample Location

Backwash Wastewater Effluent

MAC

Parameter

Number of Samples

Results Average

Unit of Measure

Parameter Description

Total Suspended Solids

mg/l

A measure of the particulates collected in the filtration process.

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2020 Annual Report

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Summary of Raw water parameters tested during this reporting period Parameter

MAC

Number of Samples

Results Range

Unit of Measure

MAC Exceedance

Parameter Description

Microcystin

1.5

<0.15 – 0.68

µg/L

Yes

Naturally occurring (released from blooms of blue-green algae)

Summary of treated water Schedule 23 inorganic parameters tested during this reporting period Parameter

MAC

Number of Samples

Results Range

Unit of Measure

MAC Exceedance

Parameter Description

Antimony

0.006

<0.0001

mg/l

Discharge from petroleum refineries; fire retardants; ceramics; electronics; solder

Arsenic

0.025

0.0001

mg/l

Naturally occurring in surface waters / mine drainage

Barium

1.0

0.050

mg/l

Erosion of natural deposits. Discharge from metal refineries, oil drilling wastes.

Boron

5.0

0.026

mg/l

Erosion of natural deposits, industrial waste effluents.

Cadmium

0.005

< 0.000015

mg/l

Industrial discharge

Chromium

0.05

<0.002

mg/l

Industrial residues

Mercury

0.001

<0.00002

mg/l

Erosion of natural deposits, industrial discharges.

Selenium

0.01

< 0.001

mg/l

Discharge from refineries,

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2020 Annual Report

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Parameter

MAC

Number of Samples

Results Range

Unit of Measure

MAC Exceedance

Parameter Description

mines, chemical manufacture Uranium

0.02

< 0.00005

mg/l

Erosion of natural deposits.

Summary of treated water Schedule 24 organic parameters tested during this reporting period Parameter

MAC

Number of Samples

Results Range

Unit of Measure

MAC Exceedance

Parameter Description

Alachlor

<0.3

µg/L

Agricultural herbicide

Atrazine + Ndealkylated metobolites

<0.5

µg/L

Azinphos-methyl

µg/L

Insecticide

Benzene

<0.5

µg/L

Discharge from plastics manufacturing, leaking fuel tanks

Benzo(a)pyrene

0.01

<0.005

µg/L

Formed from the incomplete burning of organic matter.

Bromoxynil

<0.5

µg/L

Agricultural herbicide

Carbaryl

µg/L

Agricultural/Forestry/ Household insecticide

Carbofuran

µg/L

Agricultural insecticide

Carbon Tetrachloride

<0.2

µg/L

Discharge from chemical and industrial activities

Chlorpyrifos

<0.5

µg/L

Agricultural/ Household insecticide

Agricultural herbicide

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2020 Annual Report

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Parameter

MAC

Number of Samples

Results Range

Unit of Measure

MAC Exceedance

Parameter Description

Diazinon

µg/L

Agricultural/ Livestock Operation/ Residential insecticide

Dicamba

120

<10

µg/L

Agricultural herbicide

1,2-Dichlorobenzene

200

<0.5

µg/L

Discharge from industrial chemical factories

1,4-Dichlorobenzene

<0.5

µg/L

Discharge from industrial chemical factories

1,2-Dichloroethane

<0.5

µg/L

Discharge from industrial chemical factories

1,1-Dichloroethylene

<0.5

µg/L

Discharge from industrial chemical factories

Dichloromethane

µg/L

Discharge from pharmaceutical and chemical factories

2-4 Dichlorophenol

900

<0.2

µg/L

Industrial contamination/ reaction with chlorine

2,4-Dichlorophenoxy acetic acid (2,4-D)

100

<10

µg/L

Agricultural/ Residential herbicide

Diclofop-methyl

<0.9

µg/L

Agricultural herbicide

Dimethoate

µg/L

Agricultural/ Livestock Operation/ Forestry insecticide

Diquat

µg/L

Agricultural/ Aquatic herbicide

Diuron

150

µg/L

Agricultural/ Industrial/ herbicide

Glyphosate

280

<25

µg/L

Agricultural/Forestry/ Household herbicide

(vinylidene chloride)

Page 10 of 14

2020 Annual Report

Page 21 of 53

Parameter

MAC

Number of Samples

Results Range

Unit of Measure

MAC Exceedance

Parameter Description

Malathion

190

µg/L

Fruit & Vegetable / pest control insecticide

2-methyl-4chlorophenoxyacetic acid (MCPA)

0.1

< 0.010

mg/L

Metolachlor

µg/L

Agricultural herbicide

Metribuzin

µg/L

Agricultural herbicide

Monochlorobenzene

<0.5

µg/L

Discharge from industrial and agricultural chemical factories and dry cleaning facilities

Paraquat

µg/L

Agricultural/ Aquatic herbicide

Pentachlorophenol

<0.2

µg/L

Pesticide/ wood preservative residue

Phorate

<0.3

µg/L

Agricultural insecticide

Picloram

190

<15

µg/L

Industrial herbicide

Polychlorinated Biphenyls(PCB)

<0.05

µg/L

Residue from various industrial uses

Prometryne

<0.1

µg/L

Agricultural herbicide

Simazine

<0.5

µg/L

Agricultural herbicide or its residue

Terbufos

<0.5

µg/L

Agricultural insecticide

Tetrachloroethylene

<0.5

µg/L

Leaching from PVC pipes; discharge from factories, dry cleaners and auto shops (metal degreaser)

2,3,4,6Tetrachlorophenol

100

<0.2

µg/L

Page 11 of 14

2020 Annual Report

Leaching and/or runoff from agricultural and other uses

Wood preservative

Page 22 of 53

Parameter

MAC

Number of Samples

Results Range

Unit of Measure

MAC Exceedance

Parameter Description

Triallate

230

<10

µg/L

Agricultural herbicide

Trichloroethylene

<0.5

µg/L

Discharge from metal degreasing sites and other factories

2,4,6Trichlorophenol

<0.2

µg/L

Trifluralin

<0.5

µg/L

Agricultural herbicide

Vinyl Chloride

<0.2

µg/L

Leaching from PVC pipes; discharge from plastics factories

Pesticide manufacturing

Summary of other regulatory treated water parameters tested during this reporting period Parameter

MAC

Number of Samples

Results Range

Unit of Measure

MAC Exceedance

Parameter Description

Fluoride

1.5

<0.1

mg/l

Naturally occurring.

Nitrite

<0.1

mg/l

A natural component of water at this level.

Nitrate

<0.1 – 0.2

mg/l

Runoff from fertilizer use, erosion of natural deposits

Sodium

9.6

mg/l

Occurs naturally in the earth’s crust. *Notification is required every 60 months if greater than 20 mg/l.

Page 12 of 14

2020 Annual Report

Page 23 of 53

Summary of additional treated water parameters tested during this reporting period Parameter

MAC

Number of Samples

Results Range

Unit of Measure

MAC Exceedance

Parameter Description

Microcystin

1.5

<0.15 – <0.15

µg/L

Naturally occurring (released from blooms of blue-green algae)

Summary of regulatory distribution drinking water parameters tested during this reporting period MAC

Number of Samples

Results Range

Unit of Measure

Exceedance

Parameter Description

N/A

99-110

mg/l

A measure of the resistance of the water to the effects of acids. Expressed as calcium carbonate.

0.0146-0.02

mg/L

Total Haloacetic acids

0.08 (Annual avg.)

By-product of drinking water disinfection with chlorine. Based on a running annual average

6.5–8.5 OG

7.70

An indicator of the acidity of water.

Total Trihalomethanes

100

20-22

µg/L

By-product of chlorination.

The MAC for THMs of 100 µg/L is based on a running annual average.

0.000140.00307

Mg/L

Internal corrosion of household plumbing, erosion of natural deposits.

Parameter

Alkalinity (as CaCO 3)

(Annual avg.) Lead

N/A

Page 13 of 14

2020 Annual Report

Page 24 of 53

Summary of raw water testing analyzed by in house laboratory during this reporting period Parameter

MAC

Number of Samples

Results Range

Unit of Measure

Exceedance

Parameter Description

N/A

105

62.6 – 91.3

UV transmittance is a measure of the percentage of transmittance of UV light

UV Transmittance

Summary of treated water testing analyzed by in house laboratory during this reporting period Parameter

MAC

Number of Samples

Results Range

Unit of Measure

Exceedance

0.1

112

0.003 – 0.16

mg/l

Yes

N/A

108

0.1 – 0.31

mg/l

Residual from the addition of Ammonium Sulphate for the secondary disinfection process

3.0

108

1.42 – 2.44

mg/L.

Chloramines are produced when ammonia is added to chlorinated water during the disinfection process.

N/A

103

84.9 – 100

UV transmittance is a measure of the percentage of transmittance of UV light

Aluminum

Free Ammonia

Monochloramines

UV Transmittance

Page 14 of 14

2020 Annual Report

Parameter Description

May be naturally present or a residual from the coagulation process.

Page 25 of 53

Questions from the Verona Lions delegation about the Covid 19 Relief Fund

Grant limits of $5000.00 Consideration for organizations unable to access other funding programs Split between business and not for profit/community streams Seed money for future events Two grant streams for not for profit /community groups

Page 26 of 53 ‘LionsClub of Verona Inc. Income Summary

01/01/2019to 31/12/2019 ‘Revenue

‘40100

1004.00

‘A0300

‘Canteen —Sunbreakfast ‘Cash Over & Shorts

‘A2100

‘Bar Receipts

22390.69

‘A2200

‘Hall Rentals ‘Hall Rent Refunds

13314.00 -180.00 100.00

‘£12210

‘42500 ‘A3010 ‘A3020 ‘A3040

‘43050 ‘43090 ‘A3091

‘A3092 ‘A3093 ‘43110 ‘£13131

‘Ball Field Rentals ‘Victoria Dy Wkend Toll Road Re

‘Victoria Dy Wkend Toll Road Ex ‘Games Night Revenue ‘Games Night Expenses ‘Verona Vendors Market ‘Verona Vendors Market expen: ~

‘Verona Vendors Canteen Revel ‘Verona Vendors Canteen Exper ‘Day of Service (Expenses) ‘garlic gate

‘4313Z

‘canteen

‘43134

‘garlic fest drinks

‘43135

‘Garlicfest bar

‘43136 ‘A3137

‘train/minigolf garlic fest

‘A3141 ‘A3142

‘A3144 ‘A3146 ‘A3147 ‘A3160

‘A3170 ‘43190 ‘A3200 ‘43310 ‘43320 543330 ‘A3340 ‘46900 ‘A7000 ‘5010O ‘S0340

‘Garlic Fest vendors ‘GarlicFestival advertising ‘Canteen ‘drinks

‘parking,security ‘other garlic fest expenses ‘Fish Fry Revenue »

‘fFish Fry -Expenses ‘ATV Run (Revenue) ‘ATV Run(Expenses) ‘Ice Cream Truck( Revenue) ‘Ice Cream Trucl<(Btpense) ‘Paint night (revenue) ‘Paint night ( Expense) ‘Donations General ‘interest Earned ‘Canteen Sunday breakfast

‘Alcohol Beverages

‘S2110 ‘52120 ‘S2130

‘Soft Drinks, Mixes, Ice etc.

‘5311D

‘Cups & Relates Supplies ‘Repairs to Equipment ‘Licenses ‘Labour Cleaning ‘Labour Grounds Etc

‘S3220

‘Utilities Propane

‘S3230 ‘S3240

‘U ties ‘Utilities

‘53Z50

‘Taxes Hall 84Ball Field ‘Taxesni Park

‘52140 ‘53100

‘S3270 ‘S3300

‘S3310 ‘53390 ‘53400 ‘S3410

‘S3420 53430 ‘S3450 ‘55950 ‘58100 ‘$8120

‘S9510

‘S9520 ‘S9530

0.03

6046,90

-464.59 615.35 -432.77

1062.00

-75.51 1208.15 -361.82 -147.39 4603.50 1450.70 284.00 60.00

174.25 3825.00 »95.09

-699.50 -184.12 -300.00 -200.00 6109.60 $107.16

2520.00 4972.54 298.50 -91.35

1110.00 -235.00 100.00

700.83 378.66 31188 9176.36 695.97

‘Security

‘$2100

229.46 352.56

673.00 1750.00 1957.53 4133.73 5041.04 490.09 3152.92

—

Electricity (Hall) Electricity [Ball?eld

—

320.62

‘Mtce. Hall Equipment ‘Mtce. Ball?eld 81Grounds ‘Hall Operating Supplies ‘Telephone ‘Fire & Liability Insurance ‘Snow Removal & Pest Control

1159.50

—

1380.93

3006.59

‘Advertising (General)

1882.16 5851.44 701.72 420.37

‘Interest & Bank Charges

360.78

‘New Equipment—Hall& Ball ?eld ‘Conference 8: Convention ‘Administrative Opera?ng Supplies ‘LocalPeople KtOrganizations ‘Regional/Prov/Nat organizations ‘LinnsSponsored Programs

58430.56 ‘REVENUEminus EXPENSE

‘Generated On: 28/02/2021

‘Expense

8131.04

79.09 25200 71.18 3858.89 1200.00 800.00 50299.52

Page 1

Lions Club of Verona Inc. Source Fund Income Summary Acco… Activities 40100 42100 42200 4221 0 43040 43050 43130 43131 43137 43141 43144 43146 43160 43170 43200 47530 48141 50100 52100 5211 0 52130 53100 53220 53230 53240 53260 53270 53300 53390 53400 53410 53420 53430 53450 55950 58100 59510

Page 27 of 53

01/01/2020 to 31/12/2020

Account Name

Revenue

Sun breakfast Bar Receipts Hall Rentals Hall Rent Refunds Games Night Revenue Games Night Expenses Garlic Festival Revenue garlic gate Garlic Fest vendors Garlic Festival advertising drinks parking,security Fish Fry Revenue fFish Fry Expenses ATV Run(Expenses) Community Donations debit fees Canteen sunday breakfast Aloohol Beverages Soft Drinks, Mixes, lce etc. Repairs to Equipment Labour Cleaning Utilities Propane Uti es Electricity (Hall) Utilities Electricity (Ball?eld Taxes Hall & Ball Field Taxes Mini Park Mtce. Hall Equipment Hall Operating Supplies Telephone Fire & Liability insurance Snow Removal & Pest Control Advertising (General) interest & Bank Charges New Equipment~Hall 8. Ball Field

493.00 12,197.06 893.00 «1 75.00 120.00 4388.05 225.92 3,800.25 1 ,575.00 -283.88 -63.65 -570.07 5,320.00 —2,443.19 ~76.82 100.00 ~5.52

Canteen

Expense

393.93 4,783.67 120.79 702.30 125.00 3,569.01 4,150.94 338.94 3,200.29 33510

—

1,023.78 1,653.02 2,013.04 5,936.76 757.10 944.23

19.90 135.57 888.00

Oonference & Convention Local People & Organizations

2,653.57

531% “’2’oT4‘1 REVENUE minus EXPENSE

Printed On: 28/02/2021

43,326.89

’

33,744.91

Page 28 of 53 Minutes of Council January, 12, 2021 Time: 7:00 PM Location: Electronic Participation

Meeting # 2 Present in Council Chambers: Mayor Ron Vandewal, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Present via Electronic Participation: Pat Barr Staff Present in Council Chambers: Neil Carbone, Chief Administrative Officer, Claire Dodds - Director of Development Services, Mark Segsworth - Director of Public Services, Louise Fragnito - Director of Corporate Services and Treasurer, Angela Maddocks - Clerk. Staff Present via Electronic Participation: Darcy Knott - Director of Fire and Emergency Services, Christine Woods - Planner. 1.

Call to Order/Roll Call

Resolution The Clerk conducted the roll call as outlined in the attendance listed above. Resolution No. 2021-2-01 Moved by Councillor Barr Seconded by Councillor Sutherland That the Council meeting of January 12, 2021 be called to order at 7:02 p.m. Carried

Declaration of pecuniary interest and the general nature thereof

Councillor Ruttan declared a pecuniary interest with respect to Agenda Item 8 d) and left the Council Chambers during this portion of the meeting.

Approval of Agenda

Resolution An addition to the agenda, Item 11 e) was added after the first version of the agenda was published. Resolution No. 2021-2-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the agenda for the January 12, 2021 Council meeting be adopted as amended. Carried

Rise and Report from Special Committee of the Whole

Resolutions - LPAT Appeals (File #’s S-34-19-S and S-35-19-S, MV-34-20-B) and WTC Broadband Support Opportunity

Page 29 of 53 Minutes of Council January, 12, 2021 Resolution No. 2021-2-03 Moved by Councillor Morey Seconded by Councillor Sleeth That the Township of South Frontenac support the WTC’s application to the Universal Broadband Fund Rapid Response Stream for expansion of Fibre to the Home (FTTH) and Fixed Wireless 50/10 broadband service to additional homes in South Frontenac; And that no financial commitment be made at this time. Carried Resolution No. 2021-2-04 Moved by Councillor Sleeth Seconded by Councillor Morey That Council direct their solicitor not to defend the Committee of Adjustment’s decisions in the LPAT appeals of consent applications S-34-19-S and S-35-19-S, and instead seek a settlement on the basis that both consents would be approved by LPAT; And that the Township solicitor be directed to defend the Committee of Adjustment’s decision on the LPAT appeal regarding Minor Variance MV-34-20B. Carried 5.

Scheduled Closed Session - not applicable

Recess - not applicable

Delegations - 2021 Budget

South Frontenac Museum Association - John McDougall & Bob Brown, re: 1) Budget allocation for preservation, landscaping & signage of publicly owned buildings of historical significance, 2) Save the Bellrock & Petworth Mill Projects John McDougall and Bob Brown from the South Frontenac Museum Committee requested that funding be included in the 2021 budget for preservation, landscaping and signage of publicly owned buildings of historical significance in the township with specific focus on stabilization of the stonework at Petworth Mill and clearance of unnecessary brush and trees. Eventually they would like to see a small picnic area established for the public.

Mary Rae - 14 Island Lake Association Mary Rae, President of the 14 Island Lake and Mink Lakes Association attended “virtually” to request that funding be included in the 2021 budget. The funding request was for a $5000 capital contribution to the necessary construction project and $10,0000 of “in-kind” services to provide access to the dam from Willy’s Lane as it is in fair to poor condition based on the assessment made by the Quinte Conservation Authority.

Julie Servant, Executive Director - Frontenac Arch Biosphere Network Julie Servant, Executive Director of the Frontenac Arch Biosphere Network requested that Council consider including funding in the amount of $5200.00 as South Frontenac’s share to continue community relationship building, program development and new project initiatives. This amount is based on a per-capital contribution of the total requirement.

Steve Lapp - Budget Allocation for Climate Change Adaptation & Mitigation

Page 2 of 11

Page 30 of 53 Minutes of Council January, 12, 2021 Steve Lapp had no budget request but rather commended Council for their consideration towards climate adaptation and mitigation that is included in the 2021 budget in the amount of $100,000.00. e)

Donna Garland, Fermoy Hall Committee - 2021 Budget Submission Donna Garland, representing the Fermoy Hall Committee requested that budget consideration be given towards establishing a broadband /internet service hub at Fermoy Hall with part of the funding to be used to complete the renovations for seasonal occupancy. She presented a three year approach to delivering on the internet service hub at this location.

Public Meeting

Resolution & Public Meeting Statement The Clerk provided direction on obtaining decisions made with respect to the applications being heard as well as the process for appealing any decision. Resolution No. 2021-2-05 Moved by Councillor Morey Seconded by Councillor Sleeth That a public meeting be held to allow for input in to planning applications related to the following: • Road Closing Application RC-20-01 - Christel Lane - 2290998 Ontario Inc • Road Closing Application RC-20-02 - Concession 2 & 3, Lot 17 - Beam • Zoning By-law Amendment Application Z-20-14 - 1024 Hidden Valley Lane • Zoning By-law Amendment Application Z-20-15 - Mowoods Lane Carried

Road Closing Application - RC-20-01 - Concessions 9 & 10, Lot 20, Christel Lane, 2290998 Ontario Inc (Storrington) Claire Dodds, Director of Development Services, provided an overview of this road closing application that will apportion the road allowance to a number of property owners, between Concession 9 and 10, Part Lot 20 on Christel Lane. The original proposal made by the applicant was presented to Council on July 14, 2020, however Council chose to defer the request due to the concern that this transfer may result in the creation of stranded portions of Township road allowance. Council recommended that adjacent property owners be contacted about purchasing a portion of the road allowance to explore whether the transfer of the road allowance can be addressed in a joint fashion and a rational division of the road allowance be achieved. Ms. Dodds reviewed the proposed allocation of all six parts of the road allocation, this particular applicant is associated with Parts 4 and 5. Councillor Sleeth commented that this will benefit all of the land owners and will clean up some of the issues where there are buildings constructed on part of the road allowance. Bob Volpe was connected virtually but had no comments. Susan Keefe was connected virtually but had no comments.

Road Closing Application RC-20-02 - Concessions 2 & 3, Lot 17, Beam (Bedford) Claire Dodds, Director of Development Services reviewed the application to

Page 3 of 11

Page 31 of 53 Minutes of Council January, 12, 2021 close a portion of the road allowance between Concession 2 and 3, Lot 17. This road allowance runs from north to south across the peninsula on Bob’s Lake. Previously other portions of the road allowance have been stopped up closed and transferred to abutting properties which has resulted in some jutting in and out of the remaining road allowance. There is a steep slope towards the lake on the subject property and the applicants have been traversing these lands for number of years. This closure would help to provide some reasonable access to the waterfront. There would still be a small piece of the road allowance that would be left and staff have been in conversation with the applicant about including this piece if no other abutting owners are interested. The area in question is primarily a wooded/scrub brush land. Councillor Revill was familiar with the site and indicated that he had no problem with the request to close this portion of the road allowance. Mayor Vandewal asked if this would be closing off the whole road allowance. Claire Dodds confirmed that it would only be closing the southern portion. Councillor Sutherland requested clarity on the stranded piece. Claire Dodds noted that the applicant only wishes to have the portion that extends to the most northerly portion and parallel to their property but that it could be configured at an angle if that was the direction of Council. Mayor Vandewal noted the township policy that generally we do not close road allowances leading to water and asked for clarity from Councillor Revill if he had any concerns about closing this particular portion. Councillor Revill was not concerned about selling this portion however encouraged Council to consider developing a broader policy on how the township could develop sections of unopened road allowances going forward. He noted that no one from the public would have ever found this particular piece of unopened road allowance. Councillor Sutherland had the same concern about this particular property and met with two property owners who have some type of arrangement to use an existing boat ramp where there is a good access to the lake. He felt this property (road allowance) was not easily accessible. Blair Leeman was connected virtually and did not express any objection, he noted that the mapping provided clarity to him on this application. Mr. Beam, the applicant was on the line but had no comments, he appreciated the presentation made by staff. d)

Rezoning Application Z-20-14 - 1024 Hidden Valley Lane, (Loughborough) Ruttan Councillor Ruttan left the Council Chambers at this time. Christine Woods, Planner provided the background to this application for rezoning. She explained that the subject property is 29 hectares (72 acres) in area with frontage on Hidden Valley Road and on Buck Lake. Hidden Valley Lane runs through the property providing access to the uses on the property as well as to approximately thirty waterfront properties. The lands consist of swamp interspersed with forested rocky knolls. The property has frontage on Buck Lake in four locations, three of which are swamps. The fourth location is connected with Hidden Valley Park, which is a tourist establishment consisting of ten trailer sites. The lands associated with the tourist establishment are zoned Recreational Resort Commercial – Special

Page 4 of 11

Page 32 of 53 Minutes of Council January, 12, 2021 Provision (RRC-57). In addition to the tourist establishment, the property contains two dwellings and two accessory detached garages. The dwellings and accessory detached garages are located at the south end of the property, on the east (nonwaterfront) side of Hidden Valley Lane and opposite the tourist establishment. These buildings are located on lands that are zoned Rural (RU). Ms. Woods noted that Scott Meskis who resides at 1071 Shadow Lane) indicated that he has no objection to recognizing the two existing houses on the property. However, he does not want more development on the property as the neighbourhood and Buck Lake are overdeveloped. He suggested that the zoning include wording that would not allow more development on the property, and to not allow replacement houses in different locations on the property. This application is consistent with the direction of the Provincial Policy Statement and consistent with the County Official Plan. The Township Official Plan does not provide specific direction on how many dwellings or dwelling units on a property and therefore Planning staff look at the PPs for direction. Ms. Woods noted that typically, it is preferred that the multiple dwellings or dwelling units on a property be serviced by one well and septic system and be accessed from the one driveway. In this situation, it is acknowledged that the topography and the location of the existing buildings and structures preclude the dwellings sharing a septic system. Staff support the proposal to construct a separate driveway farther to the north off the private lane for the cottage given the intensity of activity at this location. This location includes the driveway for the house and cottage, the entrance to the tourist establishment, and a secondary private lane. The wording of the proposed by-law would require the dwellings to share a well, septic system or driveway, in order to maintain the intent of the amendment to legally recognize the two existing dwellings and to not facilitate redevelopment of one or both of the dwellings in other locations on the property. Mayor Vandewal questioned the terminology of house and cottage as both had been referenced in the report. Ms. Woods confirmed that this does not change anything with respect to the rezoning. Suzanne Ruttan was in attendance virtually, but did not have any comments. Councillor Ruttan returned to the Council Chambers at this time. e)

Rezoning Application - Z-20-15 - Davidson Road at Mowoods Lane, Brice (Storrington) Christine Woods provided an over view of the subject property that is 10 hectares (24.64 acres) in area, has frontage on Davidson Road but is accessed by Mowoods Lane. The property also has frontage on the West Basin of Loughborough Lake. Approximately half the property consists of an old farm field that slopes gently from Davidson Road towards the northwest. The other half of the property consists of a predominately cedar forest. The lands within approximately 45 metres of the shoreline consist of a high, steep slope. The shoreline consists of an approximately 2 metre high vertical limestone cliff. There has been extensive site alteration and tree clearing on the property within 100 metres of the shoreline, in anticipation of development. A portion of the shoreline is developed with a boat slip. The boat slip was permitted by Cataraqui Conservation under Ontario Regulation 148/06. The proposed dwelling is proposed to be located 45 metres from the high water mark, at the

Page 5 of 11

Page 33 of 53 Minutes of Council January, 12, 2021 top of the high, steep slope. The subject property is part of a block in the Loughborough Shores Plan of Subdivision. At the time the subdivision was developed, an Open Space zone with special provisions was established on the block in order to prohibit development until such time as a source of potable water was identified to the satisfaction of the municipality. This requirement relates to the findings of the hydrogeological assessments for the subdivision. The hydrogeological assessments identified non-potable water on the subject lands. The block is also subject to a drainage easement in favour of the Municipality. The easement and an associated agreement are registered on title. The Owner has requested a zoning by-law amendment to change the Open Space – Private – Special Provision (OSP-5) zone on the subject lands to Limited Service Residential – Waterfront – Special Provision to facilitate the construction of a single detached dwelling on the property. The RLSW zone is applicable to residential properties that have frontage on a private lane, or are accessed via a private lane, and have frontage on a navigable waterway. While the subject property has frontage on Davidson Road, the applicant intends to use Mowoods Lane for access. The special provision is requested to require a dwelling to be located at least 45 metres from the highwater mark of Loughborough Lake, and a sewage system to be located at least 90 metres from the highwater mark. The setbacks, which are greater than the minimum 30 metre setback required in the Zoning By-law, are proposed to minimize the impact of a dwelling and septic system on the water quality of the lake. The West Basin of Loughborough Lake is an at-capacity lake trout lake. A planning justification report, hydrogeological study and terrain analysis, an environmental site evaluation, as well as a drainage brief were submitted in support of the application. Ms. Woods provided a review of the supporting studies associated with this application with specific focus on the environmental site evaluation requirements. The hydrogeological study and the terrain analysis have been forwarded to the township’s peer review consultants and these results will be shared with Council. Ms. Woods indicated that an email had been received from Phil and Francois Bates earlier in the day about water quantity and quality. She noted that she is not qualified to speak to the potential impact on existing wells. He questioned the access to a small road that runs along the south-western edge of the lot that links Davidson Road with end of Four Seasons Drive. Ms. Woods confirmed that this small road has always been a private road and remains as is. In response to the Bates questions regarding speed control, Ms. Woods noted that the answers to these questions are general questions that can be answered by Public Services and do not affect the application specifically and she will follow up later. The hydrogeological study (to be peer reviewed) has indicated that the well is capable of providing an adequate supply of water, at least 4.5 gallons per minute that is required for new lots created. Councillor Revill asked if the request for native landscaping restoration is a reflection of an over zealous site preparations and questioned how this would be protected through the site plan control especially since this lake is a lake trout sensitive lake. Ms. Woods explained that this requirement is a result of the clearing already done on this property therefore sediment control requirements and re-vegetation will take place over time. Councillor Morey noted the original challenge of finding potable water in this area and wondered how they managed to find it now - had fracking been undertaken? He also noted that there is a plan of subdivision on this subject land and wondered what this might mean for the development of this particular parcel, should this be zoned Limited Service Residential Waterfront.

Page 6 of 11

Page 34 of 53 Minutes of Council January, 12, 2021 Ms. Woods explained that it had been proposed to be part of a subdivision however the hydrogeological assessments done at that time indicated that a large band of non-potable water existed. Some of it was related to quantity and some of it was related to quality - high in sodium, therefore a subdivision was not created. A residential well was drilled outside of that band with suitable quality and quantity characteristics. This property had had three residential lots severed from it in the past along Davidson Road so there is no opportunity to create more lots through the consent process. Mayor Vandewal inquired about the clear cutting and when it had been done and whether a bank stability slope study will be required. Ms. Woods indicated that CRCA will advise staff on whether this will be required. With respect to drainage, Mayor Vandewal asked if they will have to create ponds, or will the drainage go directly to the lake. Ms. Woods indicated that there is a swale and a storm water pond in the easement and the pond has approval from the Ministry of the Environment. Mayor Vandewal suggested that a drainage study be done at the developers expense. Ms. Woods indicated that the applicant constructed a road and boat slip on the swale and redirected to the creek and so they are proposing to move the swale on the downstream side of the pond so that it will access the lake and not go to the boat slip. The design work has been done and reviewed by a consulting engineer. Mayor Vandewal thought that if a lot had lake access a well was not required. He was very concerned about the drainage and all the work that has been done prior to the application being made. Councillor Sleeth concurred with the Mayor in that the developer should incur the costs for drainage. Mike Keene agreed that this is a complicated application and there is no question that the applicant will be bearing the costs associated with changes to the drainage. With respect to the removal of vegetation, Mr. Keene felt that a lot of the work was done when the boat slip was constructed under the conservation authority permit. The site plan control will address all of the concerns identified. Kathy Doak indicated she had no problems with the application. Philip Bates indicated he looked forward to the two remaining answers to his questions. f)

Resolution - Close Public Meeting Resolution No. 2021-2-06 Moved by Councillor Sleeth Seconded by Councillor Morey That having provided an opportunity for input, the public meeting be closed. Carried

Approval of Minutes

November 17, 2020 Council Meeting

November 24, 2020 Special Council Meeting (6:45 pm)

November 24, 2020 Committee of the Whole

November 24, 2020 - Special Council Meeting (9:00 pm) Resolution No. 2021-2-07 Moved by Councillor Ruttan Seconded by Councillor Revill

Page 7 of 11

Page 35 of 53 Minutes of Council January, 12, 2021 That the minutes of the following November 2020 meetings be approved: • November 17, 2020 Council • November 24, 2020 Special Council (6:45 pm) • November 24, 2020 Committee of the Whole • November 24, 2020 Special Council (9:00 pm) Carried e)

December 1, 2020 - Council Meeting

December 8, 2020 Committee of the Whole

December 15, 2020 Council Meeting Resolution No. 2021-2-08 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That the minutes of the following December meetings be approved: • December 1, 2020 Council • December 8, 2020 Committee of the Whole • December 15, 2020 Council Carried

Business Arising from the Minutes - not applicable

Reports Requiring Action

Declare Land Surplus: Property at Craig and Mustard Roads - Addendum to October 2020 Report

Resolution No. 2021-2-09 Moved by Councillor Morey Seconded by Deputy Mayor Leonard That Council declare the parcel of real property, identified as PT LT 8 CON 14 PORTLAND PT 1, 13R11450; SOUTH FRONTENAC (PIN 36149-0291, Roll Number 102908005026700) surplus to the needs of the Township for the purpose of divestiture. Carried b)

Application for Extension of Draft Plan Approval - Ouellette Plan of Subdivision

10CD-2011/002

Resolution No. 2021-2-10 Moved by Councillor Ruttan Seconded by Councillor Revill That South Frontenac Council has no objection to the County of Frontenac extending draft plan approval for a period of one year for application 10T2011/002, subject to the conditions approved by County Council on July 17, 2013 and direct the Clerk to forward this resolution to the County Clerk. Carried c)

Application for Extension of Draft Plan Approval - Cranberry Cove Plan of Condominium - 10CD-2012/002 Claire Dodds, Director of Development Services reported that since the writing of this report that the County of Frontenac has issued final approval on January 8, 2021.

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Page 36 of 53 Minutes of Council January, 12, 2021 d)

Application for Extension of Draft Plan Approval - Johnston Point Plan of Condominium - 10CD-2014/001

Resolution No. 2021-2-11 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That South Frontenac Council has no objection to the County of Frontenac extending draft plan approval for application 10CD-2014/001 for a short period of time in order to allow the remaining outstanding administrative items to be completed on this application, and to direct the Clerk to forward this resolution to the County Clerk. (Withdrawn) Resolution No. 2021-2-12 Moved by Councillor Revill Seconded by ____________________ That this resolution be deferred.

Resolution No. 2021-2-13 Moved by Councillor Revill Seconded by Councillor Ruttan That Council provide no comment on County File 10CD-2014/001. Carried e)

Vaccination roll out for Long Term Care Home Employees This item was added to the agenda after it was originally published. Council agreed to approve the agenda as amended and to include this report and resolution in this meeting. Resolution No. 2021-2-14 Moved by Councillor Morey Seconded by Councillor Sleeth That the Township of South Frontenac requests that Kingston Health Sciences Centre (KHSC) and KFL&A Public Health work with local municipalities to implement local options for the delivery of vaccinations to front line workers and the community; and, That the Township of South Frontenac express its sincere thanks to KHSC and KFL&A Public Health for their leadership on the delivery of COVID-19 vaccinations in the region and pledge support for the program. Carried

Committee Meeting Minutes - none

By-laws - none

Reports for Information

Growth Projections 2016 to 2046

Information Items

Closed Meeting Investigation Report

Rideau Valley Conservation Authority - 2021 Proposed Budget and Levy

Page 9 of 11

Page 37 of 53 Minutes of Council January, 12, 2021 16.

Notice of Motions - not applicable

Announcements/Statements by Councillors - none

Question of Clarity (from the public on outcome of agenda items)

For those individuals still connected virtually, no one indicated that they had any questions of clarity.

Closed Session

In accordance with Section 239.2 (b) of the Municipal Act, Council will move into closed session to discuss personal matters about identifiable individuals, including municipal or local board employees related to the Township’s organizational structure. (Verbal Report) Resolution No. 2021-2-15 Moved by Councillor Roberts Seconded by Councillor Ruttan That Council move into Closed Session in accordance with Section 239.2 (b) of the Municipal Act, to discuss personal matters about identifiable individuals, including municipal or local board employees related to the Township’s organizational structure. Carried

Personal Matters about Identifiable Individuals/Organizational Structure

Resolution Resolution No. 2021-2-16 Moved by Deputy Mayor Leonard Seconded by Councillor Sleeth That Council move out of closed session. Carried

Confirmatory By-law

By-law 2021-01 Resolution No. 2021-2-17 Moved by Councillor Sleeth Seconded by Councillor Morey That By-law 2021-01, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 12 day of January 2021. Carried Resolution No. 2021-2-18 Moved by Councillor Sutherland Seconded by Councillor Roberts That By-law 2021-01, being the confirmatory by-law, be given third reading, signed and sealed this 12 day of January 2021. Carried

Adjournment

Resolution Resolution No. 2021-2-19 Moved by Councillor Ruttan Seconded by Councillor Sleeth

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Page 38 of 53 Minutes of Council January, 12, 2021 That the Council meeting of January 12, 2021 be adjourned at 10:22 p.m. Carried

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 11 of 11

Page 39 of 53

REPORT TO COUNCIL Office of the Chief Administrative Officer AGENDA DATE:

March 2, 2021

SUBJECT:

COVID-19 Relief Program

RECOMMENDATION: That Council approve the allocation of $250,000 to a COVID-19 Relief Grant Program as outlined in this report. BACKGROUND: During budget direction discussions at the November 10th Committee of the Whole Meeting, Council directed staff to bring forward a plan for providing targeted financial relief and support to residents affected by the COVID-19 pandemic. At the November 24th Committee of the Whole meeting staff provided a report and recommendation to budget $250,000 in the 2021 budget for those COVID-19 relief funding. Committee passed the following motion at that meeting: Moved by Councillor Ruttan Seconded by Councillor Revill That the Committee of the Whole support the inclusion of $250,000 in the 2021 operating budget funded from the Township’s working reserve, to be directed to residents and businesses which have been negatively impacted by the COVID-19 pandemic, via local social services and business support agencies, through programs to be determined at a later date. On January 26th, 2021, Council passed the 2021 Operating and Capital budgets including the allocation of $250,000 for COVID-19 relief efforts with the understanding that recommendations for specific funding allocations and eligibility criteria would be forthcoming for approval. This report presents staff recommendations for the structure of the Program. ANALYSIS/DISCUSSION: Staff consulted with a number of community groups and regional partners in the design of the proposed COVID Relief Funding Program. Most notably, the difference between relief and recovery intentions was discussed as was the availability of funding through a variety of existing programs at the Federal, Provincial and Charitable sectors. For these reasons, and due to the challenges inherent with income-tested or other assessments of individual need, staff is recommending the funding be directed to business recovery activities through partner agencies (CFDC), and to community groups who deliver important services in the community. A small amount is also recommended for the purchase and provision of PPE to families to encourage proper hygiene and safety, and will be allocated to specific programs that support the community’s most vulnerable.

“Natural, Vibrant and Growing – a Progressive Rural Leader”

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REPORT TO COUNCIL Office of the Chief Administrative Officer Consultation The following groups were consulted in developing this program:

City of Kingston Community Foundation for Kingston and Area Southern Frontenac Community Services Frontenac Community Futures Development Corporation Various community Not-for-profits and informal community groups

Existing Funding Supports As noted, below is a list of just some of the existing financial support programs that target individuals and businesses.

Ontario Small Business Support Grant Ontario Main Street Relief Grant: PPE Support Property Tax & Energy Rebates Canada Emergency Response Benefit (CERB) Canada Emergency Commercial Rent Assistance (CECRA) Canada Emergency Business Account (CEBA) loans Canadian Federal Wage Subsidies

Program Allocation In order to target those most in need of support without duplicating funding programs that are already in place, staff recommends that the funding be distributed through three overarching program streams. Small Business Supports – Allocation of $100,000

PPE Reimbursement – maximum of $500 per business
Extended existing small business e-commerce, social media presence and marketing programs through Frontenac CFDC – allocation TBD
Pivot/modernization funding for small capital items, software or other hard costs; administered through CFDC – maximum of $2,500 per business
Other training or retraining support to assist in addressing market changes not otherwise covered by CFDC Programs – maximum of $1,000 per business Support for Not-For-Profits and Community Groups – Allocation of $125,000
Social Recovery Stream – seed funding for new events aimed at rebuilding community, health & wellness through activities and programs or to offset the increased costs of offering existing programs due to pandemic restriction and related distancing or material requirements – maximum of $5,000 per group
Support for Operating/Fundraising Losses or deficits in order to maintain important community groups – maximum of $5,000 per organization The funding for community groups would be administered through separate streams of the Township’s existing Community Grants Program. The degree to which the organization operates/benefits South Frontenac will be an important criteria, as will

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 41 of 53

REPORT TO COUNCIL Office of the Chief Administrative Officer proof of financial impact due to COVID-19. Financial statements will be requested and applicants must identify if they have accessed other funding sources. Program Funding – Allocation of $25,000 7. Personal Protective Equipment (PPE) for families – allocation of $10,000 towards purchase of PPE for distribution through Southern Frontenac Community Services. 8. TBD program allocation (example: meal programs, seniors assistance) – allocation of $10,000 to enhance or expand the delivery of these programs for the benefit of resident most in need as a result of the pandemic (food security, health and safety, mental wellness, etc.) Timeline If approved by Council, staff would finalize remaining details with partner organizations and would launch the application window for the new Community Grants streams by late March, with the intent of distributing funding by May. A final slate of recommended grants would come before Council for approval in May. RELATIONSHIP TO THE STRATEGIC PLAN: Allocation of funding for COVID-19 relief supports Priority #4: Be a catalyst for the creation of vibrant, complete communities. FINANCIAL/STAFFING IMPLICATIONS: The one-time allocation of $250,000 has been included in the 2021 Operating Budget and is being funded from the Township’s working reserve, having a negligible impact on the Township’s Long Range Financial Plan and no impact on service delivery.

ATTACHMENTS: •

None

Submitted/approved by: Neil Carbone Chief Administrative Officer

“Natural, Vibrant and Growing – a Progressive Rural Leader”

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REPORT TO COUNCIL TREASURY DEPARTMENT

AGENDA DATE:

March 2nd, 2021

SUBJECT:

Municipal Modernization Fund

RECOMMENDATION: That Council support the staff recommendation for the allocation of the remaining Municipal Modernization Funds received in the amount of $506,213, through a reserve reallocation in the amount of $356,213 for existing capital projects as itemized in this report as well as $150,000 allocated towards a future roads need study for both paved and gravel Township roads. BACKGROUND: In March of 2019, the province issued one-time funding to Ontario’s small and rural municipalities to modernize and improve how services are provided to their communities. The Township’s allocation was $517,129. A report was brought forward to Council in June 2019 with a recommendation from the Corporate Services Committee to set aside the funds in reserve and to wait for possible changes coming through the province. A second phase of the modernization fund, in late 2019, offered grants to municipalities for targeted projects. The Township’s application for this stream was for the joint service delivery review in partnership with the other Frontenac municipalities. The Township received $150,000 in funding with the remaining project costs being shared equally by the five Frontenac municipalities. The Township’s share of the project, $10,916.27 was funded from the unconditional modernization grant received in 2019. A new intake for Municipal Modernization Funding is now available with expressions of interest to be submitted by March 15th, 2021. One of the requirements to be eligible to submit an expression of interest is that the unconditional Modernization grant from early 2019 be spent or allocated. In order to meet eligibility requirements, staff is recommending reserve reallocations and a tentative Roads Needs Study or as the allocated uses of these funds. ANALYSIS/DSICUSSION: Reserve reallocations The projects listed below are existing 2020 and 2021 approved capital projects whose nature meet the funding requirement to modernize and improve Township services and processes. Staff recommends changing the original reserve allocation to fund these projects from the modernization fund.

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 43 of 53

REPORT TO COUNCIL TREASURY DEPARTMENT

Year

Project

2020 2020 2020 2020/21

Council Chamber Projectors Budgeting Software Branding Building/Planning Software

2021

Large Format Scanner

2021 2021

Servicing Options Study New Firehall Total

Total Township Reserve Project Share $7,517 $7,517 Working Funds $50,000 $50,000 Working Funds $25,000 $25,000 Working Funds $344,050 $49,554 Building Reserve $15,000 $15,000 Building Reserve $100,000 $75,000 Federal Gas Tax $2,200,000 $134,142 Facilities $2,741,567 $356,213

Roads Needs Study Through recent conversations with other Frontenac CAO’s, interest was shown in possibly undertaking a joint roads needs study which would include both paved and gravel roads. Staff is recommending a preliminary allocation of $150,000 from the modernization fund to this project which would provide the full inspection of all Township roads along with a workflow for the maintenance of gravel roads similar to what the Township has in place for paved roads under its current asset management plan. This would greatly assist in completion of the gravel roads asset management assessment requested by Council during the 2021 budget discussions. The recommendation to allocate the $150,000 at this point would not constitute a spending approval, only satisfy the requirements for the modernization program. Additional information and recommendations for this project would come before council for approval once further details are known. ATTACHMENTS: None Prepared by:

Submitted/approved by:

Louise Fragnito Director of Corporate Services & Treasurer

Neil Carbone Chief Administrative Officer

“Natural, Vibrant and Growing – a Progressive Rural Leader”

Page 44 of 53

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE: March 2, 2021 SUBJECT:

Award Tender No. PS-2021-02, Tri-Axle Dump Truck

RECOMMENDATION: That Council accept the bid of Rush Truck Centres of Canada and Viking Cives in the amount of $344,916.10 (HST Included) for a Tri-Axle Dump Truck and plow equipment. BACKGROUND: In January of this year, Council approved its 2021 Operating and Capital budgets, which included the creation of a new in-house arterial roads winter control program. As part of this program, the Public Services Department budgeted for One (1) TriAxle Dump Truck. A tender was advertised on the internet, and in the local paper. This tender closed on February 24, 2021 and two bids were received. Rush Truck Centres of Canada bid the same amount for the cab and chassis, however the snow plow kit was bid separately by two suppliers. The results are as follows: Supplier

Equipment

Total (Inc. Non-rebatable HST)

Rush Truck Centres of Canada/ELP Snow Plow Equipment

Cab and Chassis and Snow Plow Kit

$335,267.56

Rush Truck Centres of Canada/Viking Cives

Cab and Chassis and Snow Plow Kit

$344,916.10

Submitted letter only; were unable to meet specifications

Kenworth

ANALYSIS/DISCUSSION: Although the snow plow kit price is lower from ELP, the equipment did not meet all specifications. The Township will also benefit from standardized parts and maintenance due to the numerous other pieces of Viking equipment that the Public Services Department already possesses. The submission of Rush Truck Centres of Canada (Formerly Tallman Truck Centre) has been evaluated and was found to be accurate and complete. Rush Truck Centres of Canada is a reputable supplier of trucks who has provided equipment to the Township in the past. Their submission is for One (1) 2022 Model International HV613 complete with snow plow equipment.

“Natural, Vibrant and Growing – a Progressive Rural Leader”

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REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

The Public Services Department is recommending that this tender be awarded to Rush Truck Centres of Canada/Viking Cives. FINANCIAL/STAFFING IMPLICATIONS: An amount of $400,000.00 was approved in the 2021 Capital Budget for this purchase. The total tendered cost for this purchase, inclusive of all HST, is $344,916.10.

Prepared by: Brian Kirk, CRS-I Operations Supervisor Approved by: Neil Carbone Chief Administrative Officer

“Natural, Vibrant and Growing – a Progressive Rural Leader”

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REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE:

March 2, 2021

SUBJECT:

Temporary Road Closures – Delegated Authority

RECOMMENDATION That Council repeal By-law 2011-75 (a by-law to delegate authority to approve the temporary closure of boat ramps and roads to the Director of Public Services) and temporarily delegate the authority to the Operations Supervisor until such time as a Director of Public Services is in place. BACKGROUND Council passed By-law 2011-75, being a by law to delegate authority to the Director of Public Services, to approve temporary boat ramp and road closures pursuant to Sections 8, 9 and 10 and 23.1 of the Municipal Act, 2001, as amended, and in accordance with By-law 2007-81. ANALYSIS/DISCUSSION: Due to the current vacancy in the Public Services Department it is deemed appropriate to delegate the authority for temporary closures of roads and boat ramps to the Operations Supervisor as soon as possible, but on a temporary basis to ensure continuity of operations. ATTACHMENTS: N/A Prepared by: Angela Maddocks Clerk

Submitted/approved by: Neil Carbone Chief Administrative Officer

Natural, Vibrant and Growing – a Progressive Rural Leader

Page 47 of 53 Minutes of Public Services January, 21, 2021 Time: 8:30 AM Location: Council Chambers

Present in Council Chambers: Ron Sleeth, Chairman, Mayor Ron Vandewal, Alan Revill Staff Present in Council Chambers: Mark Segsworth - Director of Public Services, Angela Maddocks - Clerk, Neil Carbone - Chief Administrative Officer Others Present in Council Chambers: Ray Leonard, Ross Sutherland 1.

Call to Order/Roll Call

Chairman Sleeth called the meeting to order at 8:30 am. The Clerk conducted the roll call as outlined in the attendance noted above.

Declaration of pecuniary interest and the general nature thereof

There were no declarations reported.

Delegations (Electronic/Virtual)

Scott Crawford/Heather Stickley - Upgrades to Leveque Road - Action Required Heather Stickley connected virtually with the Committee and reviewed the concerns expressed in the email included in the agenda. Residents of Leveque Road are looking for an alternative short term solution to the grading that is done when the weather conditions for the road are not conducive to it. They suggested a light gravel coverage would be a better short term solution. When the grading takes place the result is having an unstable and loose road surface. When grading is done during wet conditions, it results in a soupy, muddy state which provides no traction. Mayor Vandewal explained that there does need to be some type of schedule going forward for improving gravel roads similar to what is done for other roads. The 2021 budget has already been set and it does not include Leveque Road. Councillor Revill supported the plan to look at gravel road improvements and a schedule for upgrading. He felt it fair to note that it is when the vehicle count gets to 200 vehicles that this triggers the need for improvements and upgrades. Mark Segsworth noted that his department will try and project a date for Leveque Road residents. There have been two gravel roads upgraded in the last three years that were upgraded to a hardtop and this is due to demands for improvements elsewhere. It is difficult to give a date but Public Services will make an effort to do so. Heather Stickley commented that if residents of Leveque Road at least had a date or year in mind that improvements will be made then they will have some peace of mind that their issues are being taken seriously. She questioned the assessment of traffic counts and she felt the traffic count has increased due to people working from home.

Page 48 of 53 Minutes of Public Services January, 21, 2021 Mark Segsworth indicated that gravel roads were only included in the traffic counts in the last five to six years as it was a special unit that does not get perforated by traffic. The traffic count on any road is based on the average annual daily traffic and Leveque Road was counted on for a three day average. The count on Leveque Road was 59 when taken. Heather Stickley felt that the traffic count shouldn’t be the only factor but things like safety should also be considered. Mayor Vandewal noted that there are 140 gravel roads that encompass 200 kilometres in the township. There is substantial work to be done to improve gravel roads. Chairman Sleeth thanked Ms. Stickley for joining the meeting and for her presentation. b)

Frye Road - Concerns about gravel road conditions Residents from Frye Road provided an email outlining their concerns about the gravel road conditions. Mark Segsworth acknowledged that the freeze and thaw cycles we’ve experienced over the past several years have affected all road conditions especially gravel roads. Frye Road and Frye Lane do have a lot of traffic and there have been some drainage work done recently to help with this. Water and poor drainage result in pot holes and this is a continual challenge. Councillor Revill agreed that there is one area on Frye Road that has a rock shelf which makes it difficult for proper drainage. He drove to Frye Road to assess and recognized it is an ongoing issue.

Approval of Minutes

November 19, 2020 Resolution No. 2021- PSC-01/21-01 Moved by Councillor Revill Seconded by Mayor Vandewal That the minutes of the November 19,2020 meeting be approved. Carried

Business Arising from the Minutes

Speed Limits - Continued work with Frontenac OPP Mark Segsworth reported that quarterly meetings are held with the OPP Frontenac Detachment to discuss a number of issues. He noted that part of the OPP Strategic Plan is to reduce collision causes and enhance driver attention. Mr. Segsworth indicated that while speed continues to be a major concern, work is being done to address issues that are in common. He will provide a report on the initiatives outlined through the quarterly meetings at the February Public Services Committee meeting. The CAO sought clarity on what the committee and Council’s expectations were with regard to speed limits and speeding as they had anticipated a report Mayor Vandewal indicated that he had understood that the township was going to utilize the electronic speed sign around the township. He noted that receipt of emails regarding speeding concerns has decreased from his perspective.

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Page 49 of 53 Minutes of Public Services January, 21, 2021 Chairman Sleeth felt that the plan that the Director and the OPP have put in place is on the right path. b)

Action Tracking - Committee Initiatives Progress on outstanding items will be included in the February 2021 agenda.

New Business

Traffic Counts - Local Gravel Roads 2012-2019 This data was included to assist with the discussion regarding Leveque Road above and provide some perspective based on the summers annual daily traffic data for all gravel roads. Mr. Segsworth felt that when a comparison is made between now and ten years ago there is evidence to prove there’s been much work done. He agreed there is still much more to do with respect to gravel roads but felt the public should be aware of the progress.

Blue Box Collection at Communal Private Lane Collection Depots Mr. Segsworth provided a “standard” model of a recycling cubby built on site at the Keeley Road complex. There are several private lanes where this type of model does not exist. Councillor Revill inquired about the cost associated with this model however the exact dollar amount has not yet been determined. Mr. Segsworth suggested that the lane association’s share would be somewhere between $700 and $800 based on a 50/50 cost share. This model is considered multi unit residential recycling and the problem with maintenance of these is not unique to South Frontenac. Councillor Revill distributed pictures from a Bedford District communal collection site (Maple Grove) that is not working well. He noted that he assisted in cleaning up the bins and sorting items as residents are not doing so. The communal bin is one of the original models and those not being utilized properly by being divided up properly. There was evidence of contaminated recycling in the pictures provided. There has been apparent miscommunication between the residents and the contractor. He agreed that this area would need multiple units of the proposed standard model. He suggested that there needs to be some type of “enforcement” and he felt the township is responsible to a certain degree in addressing this concern which is not unique to the Maple Grove area. Mayor Vandewal asked if there was space available in this area to create a good level area to utilize these models. He felt the pictures demonstrate that this is not a township responsibility but inconsistency in how its being utilized. We could not expect township contractor to clean this site up. He felt these private lanes are no different than private driveways on main township roads, it is the owner who needs to take responsibility for the recycling put out. Councillor Revill agreed it is not the contractors responsibility but it is a matter of enforcement and continues to be a problem. He felt the opportunity was missed in 2020 to educate residents on the expectations. Mayor Vandewal felt it was difficult for by-law enforcement to police these as recycling is not identifiable in the same manner as garbage. Councillor Revill suggested some type of surveillance could be used. and that

Page 3 of 4

Page 50 of 53 Minutes of Public Services January, 21, 2021 perhaps these standardized cubby’s make the most sense. He felt there was space available to enhance the recycling program at the end of this lane. There is an ongoing challenge with wildlife interference if there is any type of debris left behind. Mark Segsworth suggested that there is room to the west of the existing location to place gravel and widen the collection area. There is an “out of sight out of mind” challenge with very few taking responsibility to maintain these collection areas. The Meredith Lane group is a good example of a well maintained site. The Committee discussed a different cost share model or the opportunity for others to build their own structure with some financial assistance from the municipality. Resolution No. 2021- PSC-01/21-02 Moved by Councillor Revill Seconded by Mayor Vandewal That the Public Services Committee recommend to Council that staff be directed to provide a report that gives options on recycling centers/cubbies with a cost sharing or subsidy model to address communal blue box collection on private lanes. Carried c)

Climate Change affecting gravel roads The Committee discussed the freeze/thaw is now the new “normal” and there is a need to adjust road maintenance accordingly.

Next Meeting: February 18, 2021

Adjournment:

Motion Resolution No. 2021- PSC-01/21-03 Moved by Councillor Revill Seconded by Mayor Vandewal That the meeting be adjourned at 9:20 am. Carried

Page 4 of 4

Page 51 of 53 From: To: Subject: Date:

AMCTO President Angela Maddocks An Open Letter to Ontario Municipal Councils February 18, 2021 8:24:16 AM

Dear Angela Maddocks, We would appreciate your support in sharing the below open letter and for this letter to be included on your municipal council agenda:

February 18, 2021

AN OPEN LETTER TO ONTARIO MUNICIPAL COUNCILS

Dear Council, As a vital municipal association with membership roots that reach deep into each and every part of Ontario, we know the challenges you have faced in continuing to provide essential municipal services within your community during the COVID-19 pandemic. As elected officials, we know that you recognize the contribution made by your municipal staff, many of whom are members of AMCTO. Municipal professionals across this entire province have been at the forefront of service delivery, applying their knowledge and skills to innovate processes and procedures to meet the evolving needs of residents and businesses. One key point that is often overlooked in this pandemic is that many municipal staff were prepared to act and innovate BECAUSE of the professional municipal training and development they receive from organizations like AMCTO. The leadership skills, education and technical training prepare your staff in getting ahead of immediate community needs, reacting and responding to new challenges brought on by COVID-19. This unique and sought-after skillset has allowed your staff to provide council with options and solutions for keeping your municipality running. In these challenging financial times, there will be temptation to divert operational funding away from staff training budgets. Now more than ever, it is crucial that municipalities continue to invest in your most valuable resource – your staff. In addition to increased levels of employee retention, engagement and empowerment,

Page 52 of 53 investments in staff professional development strengthens your council’s ability to provide reliable, effective and efficient services to your community, both today and in the future. The question is no longer “if” you innovate but “when”. Innovation comes with knowledge, training, and exposing municipal staff to new opportunities to grow and develop professionally. On behalf of AMCTO and its over 2,200 members, please accept my heartfelt thank you for your service during these difficult times. As “Municipal Experts”, AMCTO will continue to be at your service to help you and your staff meet the needs of your community. Sincerely,

Robert Tremblay, MPA, CMO, AOMC President AMCTO CC: Graydon Smith, President, AMO

Robert Tremblay, MPA, CMO, AOMC President

2680 Skymark Ave. # 610 Mississauga, ON L4W 5L6 president@amcto.com

www.amcto.com

Page 53 of 53

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2021-09 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The actions of the Council of the Corporation of the Township of South Frontenac at its special Council Meeting of March 2, 2021 be confirmed.

Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this 2 day of March, 2021. Read a first and second time this 2 day of March, 2021. Read a third time and finally passed this 2 day of March, 2021.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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