Body: Council Type: Minutes Meeting: Regular Date: March 2, 2021 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council March, 2, 2021 Time: 7:00 PM Location: Electronic Participation/Council Chambers
Meeting # 11 Council Present in Council Chambers: Mayor Ron Vandewal, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy ruttan, Ron Sleeth, Ross Sutherland Council Present via Electronic Participation: Pat Barr (connected at 7:14 pm) Staff Present in Council Chambers: Neil Carbone - Chief Administrative Officer, Angela Maddocks - Clerk,, Claire Dodds - Director of Development Services.
Call to Order/Roll Call
a)
Resolution The Clerk conducted the roll call as outlined in the attendance noted above. Resolution No. 2021-11-01 Moved by Councillor Sleeth Seconded by Deputy Mayor Leonard That the Council meeting of March 2, 2021 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations reported.
Approval of Agenda
a)
Resolution Resolution No. 2021-11-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the agenda for the March 2, 2021 Council meeting be approved as presented. Carried
Rise & Report from Closed Session (Special Committee of the Whole at 6:45 pm)
a)
LPAT Settlement - Consent Files S-34-19-S and S-35-19-S Resolution No. 2021-11-03 Moved by Councillor Ruttan Seconded by Councillor Morey That Council delegate authority to the Chief Administrative Officer to authorize the Minutes of Settlement for LPAT File Numbers PL200576 and PL200596 regarding consent applications S-34-19-S and S-35-19-S. Carried
Delegations
Minutes of Council March, 2, 2021 a)
Julie Runions, Manager of Water and Wastewater Treatment Operations, Utilities Kingston, (presenting) re: 2020 Summary Report on the Sydenham Water Treatment Plant
- Heather Roberts, Director of Water and Wastewater Services
- Phil Emon, Supervisor of Water and Wastewater Operations Julie Runions presented the 2020 Summary Report on the Sydenham Water Treatment Plant that is required by the Safe Drinking Water Act to acknowledge compliance with the terms and conditions of the Drinking Water Works Permit and the Municipal Drinking Water Licence. She noted that there were no incidents of non-compliance during the reporting period and no incidents of adverse water quality. On average the plant produced 225 cubic metres per day which compares to the rate of capacity of 1290 cubic metres per day. Currently the plant does not run everyday but as more services are added the plant will run more frequently. There were no instances during this reporting period where daily total flows exceeded the maximum. There were no questions from Council. Mayor Vandewal thanked Utilities Kingston for the great work that is done in managing the plant. He noted that South Frontenac may be reaching out to Utilities Kingston within the next year for assistance with public open houses. Resolution No. 2021-11-04 Moved by Councillor Ruttan Seconded by Councillor Revill That the Council of the Township of South Frontenac receives the Utilities Kingston 2020 Annual Report for the Sydenham Water Treatment System as presented on March 2, 2021. Carried
b)
Bruno Albano, Verona Lions Club, re: COVID 19 Relief Fund Mr. Albano thanked Council for setting aside funding in the COVID 19 Relief Fund. Revenue for the Verona Lions Club comes directly from fundraising events as outlined in their 2019 and 2020 income statements. Unfortunately the Club still has bills to be paid related to their building and maintenance and he questioned the cap of $5000.00 for revenue losses especially as the Verona Lions Club presence impacts so many other community groups. He noted that the Verona Lions Club is incorporated and therefore cannot access other funding that other community groups can. He noted that the staff report section relating to businesses does not appear to relate to revenue loss but rather support for advertising and small capital expenditures and this appears to be more for 2021 support rather than relief from 2020. Will the money from the business stream that is not used be transferred to the other streams? The “Not-For-Profit” group seed funding does not seem to be in-line with costs for losses incurred but for future events when there remains much uncertainly about hosting future events. Will there be time limits to use such as by year end and will that be enough time. Can “Not-For-Profit” groups apply to both streams (# 5 and #6)? Mr. Albano noted that the Verona Lions Club provides a great deal of services and the use of their facility to assist other groups, (flu clinics, sports groups registrations, etc.) at no cost. He asked that Council consider the changes he has pointed out. Mayor Vandewal thanked Mr. Albano for his presentation and assured him that they will forward a summary of changes made when the report comes up on the agenda.
Public Meeting - not applicable
Approval of Minutes
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Minutes of Council March, 2, 2021 a)
January 12, 2021 Council meeting Resolution No. 2021-11-05 Moved by Councillor Roberts Seconded by Councillor Morey That the minutes of the January 12, 2021 Council meeting be approved as presented. Carried
Business Arising from the Minutes - not applicable
Reports Requiring Action
a)
COVID Relief Program Council was supportive of the program structure but requested the following changes to the allocations based on their knowledge of the community: • Small Business Supports - $60,000 • Support for Not-For-Profits and Community Groups $ 170,000 • Program Funding - $20,000 It was clear that Council wished for the funding to go to those who did not qualify for any other funding streams and opportunities. Council also asked that the advertising for this program be placed separately from the weekly advertising banner in the Frontenac News. Resolution No. 2021-11-06 Moved by Councillor Sutherland Seconded by Councillor Morey That Council approve the allocation of $250,000 to a COVID-19 Relief Grant Program as outlined in the Chief Administrative Officer’s report dated March 2, 2021, as amended. Carried
b)
Municipal Modernization Program - Funding Allocation Resolution No. 2021-11-07 Moved by Councillor Revill Seconded by Councillor Ruttan That Council support the staff recommendation for the allocation of the remaining Municipal Modernization Funds received in the amount of $506,213, through a reserve reallocation in the amount of $356,213 for existing capital projects as itemized in the March 2, 2021 report as well as $150,000 allocated towards a future roads need study for both paved and gravel Township roads. Carried
c)
PS-2021-02 Tri Axle Dump Truck Tender Resolution No. 2021-11-08 Moved by Deputy Mayor Leonard Seconded by Councillor Roberts That Council accept the bid of Rush Truck Centres of Canada and Viking Cives in the amount of $344,916.10 (HST Included) for a Tri-Axle Dump Truck and plow equipment. Carried
d)
Temporary Road Closures - Delegated Authority Resolution No. 2021-11-09
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Minutes of Council March, 2, 2021 Moved by Councillor Barr Seconded by Councillor Roberts That Council repeal By-law 2011-75 (a by-law to delegate authority to approve the temporary closure of boat ramps and roads to the Director of Public Services) and temporarily delegate the authority to the Operations Supervisor until such time as a Director of Public Services is in place. Carried 10.
Committee Meeting Minutes
a)
Public Services Committee meeting held January 21, 2021 Resolution No. 2021-11-10 Moved by Councillor Revill Seconded by Councillor Morey That Council receives for information the minutes of the Public Services committee meeting held January 21, 2021. Carried
By-laws - not applicable
Reports for Information - not applicable
Information Items
a)
Robert Tremblay, President, AMCTO, re: Professional Municipal Training
Notice of Motions
a)
Councillor Revill noted that County Council will be asked to vote, sometime in the near future about extending the trial ATV use of the trail through the village of Verona from Bellrock Road to Craig Road. There had been a small working group formed to consider this matter and they will make a recommendation to County Council not carry through with extending any additional use. Councillor Revill suspects this matter will come before County Council in March. He has reached out to the Director of Development Services regarding the future development of the village of Verona including the Seniors Housing project. He felt it would be important for South Frontenac Council to hear similar comments that will provide guidance on the decision making. The CAO suggested that procedurally it be dealt with through a “notice of motion” however if staff are able to bring forward a report on the values of residential development and the effect of continued used of ATV’s on the trail system they will do so for the next meeting.
Announcements/Statements by Councillors
a)
Mayor Vandewal asked for Council direction on an email he had received from the LCBO asking that the opportunity for an outlet be shared with the Inverary community. The Clerk had suggested that it could be shared through the News and Public Notices part of the website and/or social media. The current business owner can also apply for an outlet the same as any other business owner could in the hamlet of Inverary. There was a discussion and concerns expressed about advertising this type of RFP on the township website and concerns raised about the process for future cannabis production facilities. The CAO indicated it would only be shared through social media platforms and not the website.
Question of Clarity (from the public on outcome of agenda items)
a)
There were no questions of clarity.
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Minutes of Council March, 2, 2021 17.
Closed Session - not applicable
Confirmatory By-law
a)
By-law 2021-09 Resolution No. 2021-11-11 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That By-law 2021-09, being a by-law to confirm generally, the previous actions of the Council of the Township of South Frontenac, be given first and second reading this 2 day of March, 2021. Carried Resolution No. 2021-11-12 Moved by Councillor Sutherland Seconded by Councillor Barr That By-law 2021-09, being the confirmatory by-law, be given third reading, signed and sealed this 2 day of March, 2021. Carried
Adjournment
a)
Resolution Resolution No. 2021-11-13 Moved by Councillor Barr Seconded by Councillor Morey That the Council meeting of Mach 2, 2021 be adjourned at 8:15 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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