Body: Council Type: Minutes Meeting: Regular Date: May 2, 2017 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council May, 2, 2017 Time: 6:00 PM Location: Council Chambers Meeting # 14 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Forbes Symon, Manager of Development Services, Angela Maddocks, Executive Assistant 1.
Call to Order
a)
Resolution Resolution No. 2017-14-01 Moved by Councillor Barbeau Seconded by Councillor Sleeth THAT the Council meeting of May 2, 2017 be called to order at 6:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof - n/a
Scheduled Closed Session
a)
Resolution Resolution No. 2017-14-02 Moved by Councillor Barbeau Seconded by Councillor Sleeth THAT Council move into closed session to discuss personal matters about an identifiable individual and approve minutes of previous closed sessions. Carried
b)
Minutes of previous Closed Sessions
c)
Personal Matters about an Identifiable Individual - Verbal report from the CAO
***Recess - reconvene at 7:00 p.m. for Open Session
Public Meeting
a)
Resolution Resolution No. 2017-14-05 Moved by Councillor Barbeau Seconded by Councillor Sleeth THAT a public meeting be held to discuss planning matters related to: • Rezoning of Concession I, Part of Lots 18 & 19, Storrington - Bovey • Rezoning of Concession VIII. Part of Lot 15, Storrington - Briscoe Carried
b)
Application for Rezoning in Concession I, Part of Lots 18 & 19, Storrington District - Bovey Mr. Mills explained that the purpose of the application is to rezone lands in Part
Minutes of Council May, 2, 2017 of Lots 18 and 19, Concession I, District of Storrington from Urban ResidentialFirst Density Zone and Rural Zone to Urban Commercial to permit a retail commercial business involving the sale of agricultural supplies and a range of other commercial uses. A holding symbol will be included until such time as a site plan agreement is entered into between the owner and the township. He noted that the new lot and commercial uses can be regarded as being fully within the hamlet boundaries as the Official Plan intends. Mr. Mills also noted that the Public Works Department brought forward plans for a major realignment of the intersection of Davidson Road and Perth Road thus road widening will be required. A traffic impact assessment needs to be done to assess any further road improvements resulting in the new development. Councillor Sleeth voiced his support for this development noting it was great for the agricultural community. Mayor Vandewal questioned the acreage and if it could support other uses based on the lot size. Mr. Mills noted that it is 4 acres in size and is compatible with the uses outlined in his report based on the lot size. There were no comments from the public. c)
Application for Rezoning, Concession VIII, Part of Lot 15, Storrington, Briscoe Mr. Mills noted the application is to rezone a portion of land that was the subject of a lot addition application in Concession VIII, Part of Lot 15. The property would be rezoned from Special Recreational Resort Commercial to Limited Service Residential Waterfront. The subject land consists of a total of 13.3 hectares with private lane frontage on Hiawatha and Hood Lanes and with waterfrontage on Dog lake. The application for the lot addition would add 0.9 acres onto an existing waterfront lot which is only .98 acres. The result would be a waterfront lot nearly two acres in size and doubling its existing area. Councillor Sleeth spoke in favour of this application. There were no comments from the public. Resolution No. 2017-14-06 Moved by Councillor Barbeau Seconded by Councillor Sleeth THAT an opportunity having been provided, the public meeting be closed. Carried
Approval of Minutes
a)
Minutes of the April 18, 2017 Council Meeting Resolution No. 2017-14-07 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council approve the minutes of the April 18, 2017 Council meeting. Carried
b)
Minutes of the April 25, 2017 Committee of the Whole Meeting Resolution No. 2017-14-08
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Minutes of Council May, 2, 2017 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council approves the minutes of the April 25, 2017 Committee of the Whole meeting. Carried 7.
Business Arising from the Minutes
a)
Wayne Orr, Chief Administrative Officer, re: Appointment of Development Services Committee (See By-law 2017-25) A call for nominations for names to be inserted in the by-law was given by the Mayor. Councillor Barbeau nominated Councillor Revill with Deputy Mayor Roberts seconding the nomination. Councillor Sleeth nominated Deputy Mayor Roberts with Councillor Schjerning seconding the nomination. Councillor Schjerning nominated Councillor Barr with Councillor McDougall seconding the nomination. Councillor Barbeau moved that nominations be closed with Deputy Mayor Roberts seconding the motion. The names of Deputy Mayor Roberts, Councillor Barr and Councillor Revill will be added to Schedule A of By-law 2017-25 under the By-law portion of the agenda.
Reports Requiring Action
a)
Mark Segsworth, Public Works Manager, re: PW-RFQ01-2017 - Request for Quotes, Equipment, Materials and Trades Resolution No. 2017-14-09 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council authorizes the purchase of materials and culverts, the contracting of trades and the rental of equipment all within set budgets as per the attachments to the 2017 Request for Quotes, Equipment, Materials and Trades report to Council dated May 2, 2017. Carried
b)
Mark Segsworth, Public Works Manager, re: Regional Approach to Waste Diversion in Frontenac County Resolution No. 2017-14-10 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council support the four Frontenac Townships engaging Cambium Inc. to submit an Expression of Interest to the Continuous Improvement Fund (CIF) for funding to explore optimization of waste diversion in Frontenac County. And to seek County funding for any portion of the project not funded through the CIF. Carried
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Minutes of Council May, 2, 2017 c)
Lindsay Mills, Planner, re: Site Plan Agreement & Lifting Holding Symbol Wayne Orr noted that staff can’t recommend approval of the by-law as presented in the agenda package as the developer has not met all of the requirements of the site plan agreement. He suggested that in order to expedite the project and protect the best interest of the Township, that the bylaw be given third reading with a provision that it is subject to the Mayor and Clerk’s satisfaction. Council was supportive of this. Mr. Mills indicated that the developer has completed about 85% of the items required in the site plan agreement.
d)
Wayne Orr, Chief Administrative Officer, re: EORN Resolution Resolution No. 2017-14-11 Moved by Councillor Revill Seconded by Councillor Sutherland THAT Council endorse the ‘Improving Cell Services & Building a Public Safety Broadband Network in Eastern Ontario” resolution as requested by the Eastern Ontario Warden’s Caucus (EOWC). Carried
e)
Wayne Orr, Chief Administrative Officer, re: Joint Frontenac’s Meeting - May 31, 2017 at 7:00 pm Resolution No. 2017-14-12 Moved by Councillor Sutherland Seconded by Councillor Revill THAT Council call a special Committee of the Whole meeting on Wednesday May 31, 2017 at 7:00 to be held at the Verona Lions Hall, for the purpose of a Joint Frontenac’s meeting on the topics of: In-field Communication update and County of Frontenac Economic Development. Carried
Committee Meeting Minutes
a)
Public Services Committee meeting held March 16, 2017 Councillor Sutherland requested an update on the tender process for the Fire Hall. He also thanked the Public Works Manager for the asphalt pricing initiative. Resolution No. 2017-14-13 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council receives for information the minutes of the following committee meetings: • Public Services meeting held March 16, 2017 Carried
By-Laws
a)
By-law 2017-21- Rezone Concession I Pt Lots 18 & 19, Storrington - Bovey Resolution No. 2017-14-14 Moved by Councillor Schjerning Seconded by Councillor McDougall
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Minutes of Council May, 2, 2017 THAT the following by-laws be given first and second reading: • By-law 2017-21 • By-law 2017-22 • By-law 2017-23 • By-law 2017-24 • By-law 2017-25 Carried Resolution No. 2017-14-15 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2017-21, being a by-law to amend By-law 2003-75, as amended, to rezone lands from Urban Industrial First Density Zone (UR1) and Rural (RU) to Special Urban Commercial Zone (UC-28-H), Part Lots 18 and 19, Concession I, Storrington District, be given third reading, signed and sealed. Carried b)
By-law 2017-22 - Rezone Concession VIII, Part of Lot 15, Storrington - Briscoe
Resolution No. 2017-14-16 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2017-22, being a by-law to amend By-law 2003-75, as amended, to rezone lands from Special Recreational Resort Commercial (RRC-4) to Limited Service Residential-Waterfront Zone (RLSW), Part Lot 15 Concession VIII, Storrington District, be given third reading, signed and sealed. Carried c)
By-law 2017-23 - Site Plan Agreement with 18095005 Ontario Inc Resolution No. 2017-14-17 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2017-23, being a by-law to authorize the Mayor and the Clerk to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and 18095005 Ontario Limited be given third reading, signed and sealed, subject to the Mayor and Clerks satisfaction. Carried
d)
By-law 2017-24 - Remove H Symbol - J Campbell Resolution No. 2017-14-18 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT By-law 2017-24, being a by-law to remove the holding “H” symbol from the Zoning Map of Zoning By-law 2003-75, as amended, J. Campbell, be given third reading, signed and sealed, to be effective after the Site Plan Agreement is entered into. Carried
e)
By-law 2017-25 - Development Services Committee Resolution No. 2017-14-19
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Minutes of Council May, 2, 2017 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT By-law 2017-25, being a by-law to appoint Council members to the Development Services Committee be given third reading, signed and sealed. Carried 11.
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
RFP PW-P01-2017 - Engineering Services for Sunbury Road Design Councillor Revill questioned the timeframe for the design. Mark Segsworth anticipated that the work should be done by the end of the year recognizing that the information will need to be done in time to include in 2018 budget deliberations this fall.
c)
Tender No. PW-2017-13 - 2017 Pavement Rehabilitation Program
Information Items
a)
1324789 Ontario Inc (Gary Beach), re: Assumption of portion of Keir Road: Storrington
b)
Donna Page, re: Street Sweeping in Verona - April 22, 2017 Councillor Barbeau shared his concern about street sweeping being done in Harrowsmith on a Saturday. Deputy Mayor Roberts reported that he too had received a complaint about street sweet being done at 3:00 am on Sunday, April 22, 2017. Mark Segsworth noted that he is not necessarily satisfied with the time frame or the work done at weird hours.
Notice of Motions -n/a
Announcements
a)
Councillor Sleeth provided a brief update on information he and Councillor Revill’s heard about the storm water management proposed for the Hartington Subdivision. No action as taken.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Confirmatory By-law
a)
By-law 2017-26 Resolution No. 2017-14-20 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT By-law 2017-26, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 2 day of May, 2017. Carried
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Minutes of Council May, 2, 2017 Resolution No. 2017-14-21 Moved by Councillor Barr Seconded by Deputy Mayor Roberts THAT By-law 2017-26, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given third reading, signed and sealed this 2 day of May, 2017. Carried 18.
Adjournment
a)
Resolution Resolution No. 2017-14-22 Moved by Deputy Mayor Roberts Seconded by Councillor Barr THAT the Council meeting of May 2, 2017 be adjourned at 8:00 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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