Body: Council Type: Minutes Meeting: Regular Date: September 2, 2025 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council September, 2, 2025
Township of South Frontenac Council Meeting Minutes
Meeting # Time: 6:15 PM Location: 3910 Battersea Road/Virtual Via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Adam Turcotte, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Heather Woodland - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton
- Director of Public Services, Delbert Blakney - Director of Fire and Emergency Services, Stephanie Kuca - Director of Finance and Treasurer, Melia Edgar - Deputy Treasurer, Troy Dunlop - Manager of Engineering Services and Capital Projects
1
Meeting to Order
a)
Resolution Resolution No. [2025-17]-01 Moved by Councillor Roberts Seconded by Councillor Leonard That the Council meeting of September 2, 2025 be called to order at 6:15 p.m. Carried
2
Approval of Agenda (and Addendum)
a)
Resolution Resolution No. [2025-17]-02 Moved by Councillor Sleeth Seconded by Councillor Pegrum That the agenda be amended to include the addendum. Carried Resolution No. [2025-17]-03 Moved by Councillor Sleeth Seconded by Councillor Pegrum That the agenda, as amended, be approved. Carried
3
Disclosure of Pecuniary Interest
a)
There were none.
4
Committee of the Whole “Closed Session”
a)
Resolution Resolution No. [2025-17]-04 Moved by Deputy Mayor Ruttan Seconded by Councillor Turcotte
Minutes of Council September, 2, 2025 That Council resolve itself into Committee of the Whole “Closed Meeting” to consider the following item:
- Personal matters about an identifiable individual, including municipal or local board employees - Performance Review Carried b)
Resolution Resolution No. [2025-17]-05 Moved by Councillor Leonard Seconded by Councillor Roberts That Council rise from Committee of the Whole “Closed Meeting” without reporting. Carried
5
Recess (If Required)
a)
Council recessed from 6:40 p.m. to 7:00 p.m.
6
Roll Call
a)
The Deputy Clerk conducted roll call.
7
Ceremonial Presentations
a)
There were none.
8
Public Meeting
a)
Not applicable.
9
Delegations
a)
There were none.
10
Briefings
a)
Representatives from Watson & Associates Economists LTD. were present to speak to Council regarding the Asset Management Plan for Non-core Infrastructure Assets.
11
Reports from Administration
a)
Asset Management Plan – Non-core Assets Resolution No. [2025-17]-06 Moved by Councillor Turcotte Seconded by Councillor Morey That Council approve the 2025 Asset Management Plan – Non-core assets including the gravel roads component which falls under core assets as attached under Attachment A of Report 2025-129. Carried Resolution No. [2025-17]-07 Moved by Councillor Pegrum Seconded by Councillor Trueman That staff review facility assets and report back to Council during the first quarter of 2026 it being understood that the report should detail the level of current and anticipated future use, the anticipated costs of maintenance and needed upgrades based on the assessment report, and identify any facilities that could be considered as surplus and divested or demolished.
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Minutes of Council September, 2, 2025 Carried b)
City of Kingston- COCHI/OPHI – Grant Application Resolution No. [2025-17]-08 Moved by Councillor Pegrum Seconded by Councillor Trueman That Council endorse the grant requests submitted to the City of Kingston under the Canada-Ontario Community Housing Initiative (COCHI) and Ontario Priorities Housing Initiative (OPHI) totalling $1.4 million to support the Verona Housing Project. That Council authorize the Mayor and Clerk to execute all corresponding agreements and registrations should the requests be successful. Carried
c)
Appointment of Deputy Chief Building Official Resolution No. [2025-17]-09 Moved by Councillor Morey Seconded by Deputy Mayor Ruttan That Matt Doyle be appointed as a Deputy Chief Building Official for the Township of South Frontenac; That By-law 2025-58, attached to Report Number 2025-123, as Exhibit A, being a By-law to amend By-law 2024-11, A By-Law to Appoint Deputy Chief Building Officials, be given first and second reading; That By-law 2025-58 be presented to Council for third reading. Carried
d)
Stop up and Close a Portion of Hinchinbrooke Road Resolution No. [2025-17]-10 Moved by Councillor Turcotte Seconded by Councillor Roberts That Council approve By-law 2025-59 to close a portion of Hinchinbrooke Road; That notwithstanding By-law 2025-33, being “A By-law to Prescribe the Form, Manner and Times for the Provision of Notice”, By-law 2025-59, attached to Report Number 2025-124, as Exhibit A, “A By-Law to Stop up, Close, and Declare Surplus a Portion of Road in the Township of South Frontenac as a result of Reconstruction on Hinchinbrooke Road” be given first and second reading; and That By-law 2025-59 be presented to Council for third reading. Carried
e)
Purchase of Used Fire Pumper Resolution No. [2025-17]-11 Moved by Councillor Trueman Seconded by Councillor Leonard That Council support the purchase of a 2007 Spartan Pumper, required upgrades and supplies to an upset budget of $130,000; and That the purchase be funded from the Asset Investment Reserve. Carried
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Minutes of Council September, 2, 2025 f)
Committee of Adjustment - Appointment of Public Member Resolution No. [2025-17]-12 Moved by Councillor Pegrum Seconded by Councillor Leonard That Patrick Diotte be appointed to the Committee of Adjustment, as a public representative, for the term of Council. Carried
12
Reports from Advisory Committees
13
Information Reports
a)
Strong Mayor Powers – Procedural Guide
b)
Verona Housing Update
14
Committee of the Whole
a)
Not applicable.
15
Communications
a)
Received from Eastern Ontario Wardens’ Caucus (EOWC) regarding the August 2025 newsletter.
16
Tabling of Documents
a)
There were none.
17
New Business
a)
There were none.
18
Notice of Motion
a)
Councillor Pegrum presented the following Notice of Motion at the August 12, 2025 Council meeting: Resolution No. [2025-17]-13 Moved by Councillor Pegrum Seconded by Councillor Trueman That the Director of Emergency Services prepare a report to Council prior to 2026 Budget Deliberations outlining options and costs associated with erecting signs to communicate fire burn ban status at Township of South Frontenac Fire Stations. Carried
19
Approval of Minutes
a)
Resolution Resolution No. [2025-17]-14 Moved by Councillor Sleeth Seconded by Councillor Trueman That the minutes of the August 12, 2025 Council meeting be approved. Carried
20
Approval of By-laws
a)
Resolution
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Minutes of Council September, 2, 2025 Resolution No. [2025-17]-15 Moved by Councillor Pegrum Seconded by Councillor Sleeth That By-laws Number (1) and (2) be given third reading. Carried 21
Committee of the Whole “Closed Session”
22
Confirmation By-law
a)
Resolution Resolution No. [2025-17]-16 Moved by Deputy Mayor Ruttan Seconded by Councillor Morey That By-law 2025-60, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. [2025-17]-17 Moved by Councillor Turcotte Seconded by Councillor Leonard That By-law 2025-60, being the confirmatory by-law, be given third reading, signed and sealed. Carried
23
Date of Next Meeting
a)
The next Council meeting is scheduled for October 7, 2025 at 7:00 p.m.
24
Adjournment
a)
Resolution Resolution No. [2025-17]-18 Moved by Councillor Roberts Seconded by Councillor Pegrum That the Council meeting of September 2, 2025 be adjourned at 8:00 p.m. Carried
Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community
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