Body: Council Type: Minutes Meeting: Regular Date: December 3, 2019 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council December, 3, 2019 Time: 7:00 PM Location: Council Chambers
Meeting # 33 Present: Mayor Ron Vandewal, Ray Leonard, Doug Morey, Alan Revill (arrived at 7:45), Norm Roberts, Ron Sleeth, Ross Sutherland Staff: Neil Carbone, Chief Administrative Officer, Claire Dodds, Director of Development Services, Planner, Mark Segsworth, Director of Public Services, Louise Fragnito, Director of Corporate Services and Treasurer, Angela Maddocks, Clerk. 1.
Call to Order
a)
Resolution Resolution No. 2019-33-01 Moved by Councillor Leonard Seconded by Councillor Roberts That the Council meeting of December 3, 2019 be called to order at 7:00 p.m. Carried
Declaration of Office - Deputy Mayor
a)
Councillor Sutherland took the Declaration of Office which commenced his term of Deputy Mayor from December 2019 to November 30, 2020.
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Leonard declared a pecuniary interest with respect to Agenda Items 14 a) the Accounts Payable and Payroll Listing.
Approval of Agenda
a)
Resolution Resolution No. 2019-33-02 Moved by Councillor Roberts Seconded by Councillor Leonard That the agenda for the December 3, 2019 Council meeting be adopted as presented. Carried
Scheduled Closed Session - not applicable
***Recess ***- not applicable
Delegations
a)
Meela Melnik-Proud, re: CRCA and Environmental Benefit Permits Meela Melnik- Proud spoke about concerns about the Johnston Point development with a focus on the OMB ruling and the conditions outlined in it. She expressed concerns about the redacted version of the Benefit Permit, the
Minutes of Council December, 3, 2019 timeline with respect to the walking bridge and the CRCA site visit, the developer not respecting any of the regulations and that the township input on extending the agreement not being considered at the County level. Ms. MelnikProud acknowledged and appreciated the “Notice of Motion” on the agenda and asked that Council ask the County Planner to implement the regulations outlined in the OMB ruling for this development. b)
Julie Servant - Frontenac Arch Biosphere - Funding Support Julie Servant provided an overview of the Frontenac Arch Biosphere organization that included their public profile, community benefits and sustainable tourism. A review of the FAB 2020 Budget shows a revenue shortfall of almost $32,000 and they are reaching out to member municipalities within the network for financial support. The grants in which they apply for do not cover any of the overhead costs. She recognized that Council has already drafted the 2020 township budget but noted that they would appreciate any financial assistance that Council might offer. Mayor Vandewal thanked her for her presentation and noted that Council will take her request for financial support under consideration as there may be an opportunity to allocate funding through Council grants.
Public Meeting - not applicable
Approval of Minutes
a)
Special Committee of the Whole meeting held November 5, 2019 Resolution No. 2019-33-03 Moved by Councillor Leonard Seconded by Councillor Roberts That the minutes of the Special Committee of the Whole meeting held November 5, 2019 be approved. Carried
b)
Special Committee of the Whole meeting held November 7, 2019 Resolution No. 2019-33-04 Moved by Councillor Roberts Seconded by Councillor Leonard That the minutes of the November 7, 2019 Special Committee of the Whole meeting be approved. Carried
c)
Committee of the Whole meeting held November 12, 2019 Resolution No. 2019-33-05 Moved by Councillor Leonard Seconded by Councillor Roberts That the minutes of the Committee of the Whole meeting held November 12, 2019 be approved. Carried
d)
Council meeting held November 19, 2019 Resolution No. 2019-33-06 Moved by Councillor Roberts Seconded by Councillor Leonard That the Council meeting minutes of November 19, 2019 be approved. Carried
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Minutes of Council December, 3, 2019 10.
Business Arising from the Minutes
a)
Notice of Motion - Site Plan Control Agreements & Benefit Permits Resolution No. 2019-33-07 Moved by Deputy Mayor Sutherland Seconded by Councillor Morey That Council support the notice of motion and direct staff to seek clarification from the Township’s solicitor on the Township’s obligation to approve and enforce the site plan control and condominium agreements and how to get access to an unredacted copy of the environmental benefit permit.
Resolution No. 2019-33-08 Moved by Councillor Sleeth Seconded by Councillor Roberts That the motion be deferred (Resolution #2019-33-07) Carried 11.
Reports Requiring Action
a)
Road Closure & Transfer - Con 8, Pt Lot 23, (Bedford) - 642 Burridge Rd See By-law 2019-67
b)
Z-19-12-B - Rezoning of Con 4, Pt Lot 1, (Bedford) - 220 Abrams Lane See By-law 2019-70
c)
RFP Specs - Garbage & Recycle Collection (Residential & Commercial) Resolution No. 2019-33-09 Moved by Councillor Leonard Seconded by Deputy Mayor Sutherland That Council approves the following specifications, found within the Analysis below, of the report dated December 3, 2019 to be included in the Garbage & Recycle Collection RFP to be issued in early 2020. Carried
d)
Tender PW- 2019-26 - 2020-2025 Disposal of Domestic Waste Resolution No. 2019-33-10 Moved by Deputy Mayor Sutherland Seconded by Councillor Leonard That Council approve the bid of Waste Management to receive domestic waste and bulky goods from the Township at a yearly cost per tonne as outlined in the report dated December 3, 2019 submitted by the Director of Public Services. Carried
e)
2019 Private Lane Assistance Program The criteria for the Private Lane Assistance Program will be discussed at the next Public Services Committee meeting. Resolution No. 2019-33-11 Moved by Deputy Mayor Sutherland Seconded by Councillor Leonard That Council approve payments totally $129,264.67 as per the amounts listed in the December 3, 2019 report from the Director of Public Services,
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Minutes of Council December, 3, 2019 And further that $22,000 be transferred from Working Funds along with additional $7,264.67 form the Council grants budget to the 2019 Private Lane Upgrading Assistance Program to fund the full amount required. Carried f)
2020 Revised Budget Louise Fragnito provided clarification that there is $10,000 in the Council Grant budget. It was noted that there is an expectation from Council for the Ice Stock group to do some fundraising to assist with the multi-use pad project at Centennial Park. Resolution No. 2019-33-12 Moved by Councillor Leonard Seconded by Deputy Mayor Sutherland That Council review the updates to the 2020 draft budget based on Council direction from the November 7th budget meeting and provide any further direction before the Budget is brought forward for adoption at the December 17th meeting. Carried
g)
Code of Conduct for Chief Building Official and Building Inspectors Resolution No. 2019-33-13 Moved by Councillor Sleeth Seconded by Councillor Morey That Council approve the New Code of Conduct for the Chief Building Official and Building Inspectors as outlined in attachment 2 to this report dated December 3, 2019. Carried
h)
Cancellation of the December 10, 2019 Committee of the Whole Meeting Resolution No. 2019-33-14 Moved by Councillor Sleeth Seconded by Councillor Morey That Council support the staff recommendation to cancel the December 10, 2019 Committee of the Whole meeting. Carried
Committee Meeting Minutes
a)
Bellrock Community Hall Committee meeting held October 17, 2019
b)
Development Services Committee meeting held October 28, 2019
c)
Harrowsmith Beautification Committee meeting held October 24, 2019 Resolution No. 2019-33-15 Moved by Councillor Morey Seconded by Councillor Sleeth That Council receives for information the minutes of the following committee meetings: • Bellrock Community Hall Committee meeting held October 17, 2019 • Development Services Committee meeting held October 29, 2019 • Harrowsmith Beautification Committee meeting held October 24, 2019 Carried
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Minutes of Council December, 3, 2019 13.
By-laws
a)
By-law 2019-67 - Closing of Road Allowance, Concession 8, Part Lot 23 Resolution No. 2019-33-16 Moved by Councillor Sleeth Seconded by Councillor Morey That the following by-laws be given first and second reading: • By-law 2019-67 • By-law 2019-70 Carried Resolution No. 2019-33-17 Moved by Councillor Morey Seconded by Councillor Sleeth That By-law 2019-67, being a by-law to stop up, close and sell a portion of an unopened road allowance being Part 5, Plan 13R-22132, part of the road allowance between Concession 8 & 9, District of Bedford, be given third reading, signed and sealed. Carried
b)
By-law 2019-70 - Rezoning of Concession 4, Part Lot 1 - 220 Abrams Lane Resolution No. 2019-33-18 Moved by Councillor Morey Seconded by Councillor Sleeth That By-law 2019-70, being a by-law to amend By-law 2003-75 as amended, to rezone land from Rural (RU) to Limited Services Residential-Waterfront (RLSW) in Concession 4, Part Lot 1, District of Bedford, be given third reading signed and sealed. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
Information Items
a)
Rachael Mather, Public Health Dietician, KFL&A Public Health, re: 2019 Cost of Eating Healthy
Notice of Motions
a)
Deputy Mayor Sutherland served a notice of motion to request a report from the Director of Development services to provide clarity on the Johnston Point OMB Ruling and the status of the conditions imposed in that ruling.
Announcements/Statements by Councillors
a)
Deputy Mayor Sutherland commended the Sydenham Lions Club for their fundraising efforts that have benefited the community.
b)
Mayor Vandewal reminded Council of the Harrowsmith Santa Claus Parade on December 7 at 10:00 am. He commended the Public Services staff for coordinating a township float into the Sydenham Santa Claus Parade and the staff who were represented on the float. Councillor Leonard noted that there is a breakfast hosted by the Harrowsmith Beautification Committee at the Golden Links Hall prior to the parade on December 7 at 8:30 am.
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Minutes of Council December, 3, 2019 c)
Councillor Sleeth noted that there is equipment in place in Sunbury to commence the revitalization project.
Question of Clarity (from the public on outcome of agenda items)
a)
Wilma Kenny asked for clarity on exported township waste and it was confirmed that waste from Storrington District is exported to Kingston.
Closed Session - not applicable.
Confirmatory By-law
a)
By-law 2019-71 Resolution No. 2019-33-19 Moved by Councillor Morey Seconded by Councillor Sleeth That By-law 2019-71, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 3 day of December 2019. Carried Resolution No. 2019-33-20 Moved by Councillor Sleeth Seconded by Councillor Morey That By-law 2019-71, being the confirmatory by-law, be given third reading, signed and sealed this 3 day of December 2019. Carried
Adjournment
a)
Resolution Resolution No. 2019-33-21 Moved by Councillor Morey Seconded by Councillor Sleeth That the Council meeting of December 3, 2019 be adjourned at 8:37 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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