Body: Council Type: Minutes Meeting: Regular Date: December 3, 2024 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council December, 3, 2024
Township of South Frontenac Council Meeting Minutes
Meeting # Time: 7:00 PM Location: 3910 Battersea Road/Virtual Via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Adam Turcotte, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Heather Woodland - Deputy Clerk, Kyle Bolton - Director of Public Services, Delbert Blakney Director of Fire and Emergency Services, Tim Laprade - Manager of Recreation and Facilities, Amanda Pantrey, Recreation and Events Coordinator, Ronnie Joslin Construction Technologist, Stephanie Kuca - Deputy Treasurer
1
Call to Order
a)
Resolution Resolution No. 2024-20-01 Moved by Councillor Trueman Seconded by Councillor Sleeth That the Council meeting of December 3, 2024 be called to order at 7:02 p.m. Carried
2 a)
Declaration of pecuniary interest and the general nature thereof There were none.
3
Approval of Agenda and Addendum
a)
Resolution Resolution No. 2024-20-02 Moved by Councillor Turcotte Seconded by Councillor Leonard That the agenda be approved, as presented. Carried
4 a)
Scheduled Closed Session There was none.
5
Recess
6
Public Meeting
a)
7 a)
Not applicable. Delegations
Minutes of Council December, 3, 2024 There were none. 8
Briefings
a)
Laurie Hubert from KPMG was present and spoke to the 2023 Audited Financial Statements.
b)
Louise Fragnito, Chief Administrative Officer was present to spoke to Council regarding the 2025 Capital Budget Overview.
9
Approval of Minutes
a)
Resolution Resolution No. 2024-20-03 Moved by Councillor Ruttan Seconded by Deputy Mayor Morey That the minutes of the November 19, 2024 Council meeting be approved. Carried
10
Reports Requiring Action
a)
2023 Audited Financial Statements Resolution No. 2024-20-04 Moved by Councillor Pegrum Seconded by Councillor Roberts That Council receive the 2023 Audited Financial Statements attached as Exhibit A to Report Number 2024-205. Carried
b)
Disposition of Surplus Land Resolution No. 2024-20-05 Moved by Councillor Sleeth Seconded by Councillor Turcotte That staff be directed to dispose and transfer the surplus land described as Roll Number 102904002030450, PT LT 10 CON 13 LOUGHBOROUGH AS IN FR156156; SOUTH FRONTENAC to the Land Conservancy for Kingston, Frontenac, Lennox & Addington subject to the following conditions:
- That the boundary of the property be properly defined to prevent trespassing on neighbouring properties;
- That the agreement stipulate that the Land Conservancy for Kingston, Frontenac, Lennox & Addington Conservancy agrees that the property would remain in the Conservancy’s ownership, and in the future should it become necessary to transfer the ownership, the property would be transferred to another conservation minded group consistent with clause 9 of the Conservancy’s articles of continuance; and
- That the Land Conservancy for Kingston, Frontenac, Lennox & Addington Conservancy be responsible for all legal fees associated with the land transfer; and
- That the Land Conservancy for Kingston, Frontenac, Lennox & Addington Conservancy be responsible for the cost of a survey done by an Ontario Land Surveyor, as required. Carried as Amended - See Motion to Amend which Carried
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Minutes of Council December, 3, 2024 Resolution No. 2024-20-06 Moved by Councillor Sleeth Seconded by Councillor Pegrum That the recommendation of Councillor Sleeth and Councillor Turcotte regarding Disposition of Surplus Land be amended by including Clause 4 which reads as follows: “4. That the Land Conservancy for Kingston, Frontenac, Lennox & Addington Conservancy be responsible for the cost of a survey done by an Ontario Land Surveyor, as required.” Carried c)
Verona Housing – Architectural Services Resolution No. 2024-20-07 Moved by Councillor Roberts Seconded by Councillor Leonard That Council support awarding the Verona Housing Architectural Services in the amount of $698,200 + HST to RAW Design. Carried
d)
Verona Housing – CHIF Grant Resolution No. 2024-20-08 Moved by Deputy Mayor Morey Seconded by Councillor Ruttan That Council support staff in moving forward with the CHIF grant application submission, and; That Council authorize the Clerk and Mayor to sign off on grant agreements for the CHIF grant, if successful. Carried
e)
Contract Extension – Environmental Monitoring and Reporting Resolution No. 2024-20-09 Moved by Councillor Leonard Seconded by Councillor Trueman That Council approve a three-year extension to the Environmental Monitoring and Reporting contract with Cambium ending on April 30th, 2027; and That the terms and conditions governing the Environmental Monitoring and Reporting contract be subject to the details outlined in the proposal attached as Exhibit A of Report Number 2024-200. Carried
11 a)
Advisory Committee Reports or Minutes There were none.
12
Reports Requiring Approval of By-laws
a)
Proposed By-law to Establish Recreation Service Fees Resolution No. 2024-20-10 Moved by Councillor Pegrum Seconded by Councillor Turcotte That the Recreation Service Fee & Facility Allocation Policy be approved as provided in Exhibit G of Report Number 2024-201.
Page 3 of 5
Minutes of Council December, 3, 2024 Carried Resolution No. 2024-20-11 Moved by Councillor Pegrum Seconded by Councillor Deputy Mayor Morey That By-law 2024-77, attached to the Report Number 2024-201 as Exhibit A, being a By-law to Amend By-Law Number 2024-59, A By-Law to Establish Fees and Charges Collected by The Corporation of the Township of South Frontenac, as amended, be given first and second reading. Carried Resolution No. 2024-20-12 Moved by Councillor Turcotte Seconded by Councillor Leonard That By-Law 2024-77 be given third reading, signed and sealed. Carried b)
c)
13 a)
14 a)
15 a)
Councillor Roberts and Councillor Sleeth were recorded as opposed to the approval of By-law 2024-77.
Council consented to a correction to By-law 2024-77, “Rectangular Fields and Baseball Diamonds”, Category 3, Tournament hourly rate (7am - 7pm) New Users fee to $65 and Phase in fee to $22.10, and Tournament hourly rate (7pm-11pm) New Users fee to $75 and Phase in fee to $25.50 respectively. Reports for Information There were none. Committee of the Whole Not applicable. Tabling of Documents There were none.
16
Communications
a)
Correspondence received from Rachael Mather, Public Health Dietitian, KFL&A Public Health, regarding the 2024 Cost of Healthy Eating Report.
17
Notice of Motions
a)
There were none.
18
Rise and Report regarding County Council and External Boards
a)
County Council Councillor Leonard provided an update regarding the election of the new Warden and Deputy Warden and the approved budget.
b)
Rideau Valley Conservation Authority
Page 4 of 5
Minutes of Council December, 3, 2024 Councillor Turcotte provided an update regarding recent appointments, draft budget and strategic documents that were received at the previous meeting. 19 a)
Announcements/Statements by Councillors Councillor Trueman congratulated the organizers on a successful Community Sydenham and District Lions Club Tree Lighting event which took place on Friday November 29, 2024 and the Sydenham Santa Claus Parade which occurred on Saturday November 30, 2024.
20
Closed Session (if requested)
21
Confirmatory By-law
a)
Resolution Resolution No. 2024-20-13 Moved by Councillor Roberts Seconded by Deputy Mayor Morey That By-law 2024-78, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2024-20-14 Moved by Councillor Ruttan Seconded by Councillor Sleeth That By-law 2024-78, being the confirmatory by-law, be given third reading, signed and sealed. Carried
22
Adjournment
a)
Resolution Resolution No. 2024-20-15 Moved by Councillor Turcotte Seconded by Councillor Roberts That the Council meeting of December 3, 2024 be adjourned at 8:16 p.m. Carried
Ron Vandewal, Mayor James Thompson, Clerk South Frontenac is a welcoming and thriving rural community
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