Council - 03 Jul 2018 - Agenda — North Frontenac News Media

Published July 3, 2018

Word Count 22212 words

Reading Time 105 min read

Body: Council Type: Agenda Meeting: Regular Date: July 3, 2018 Collection: Council Agendas Municipality: South Frontenac

[View Document (PDF)](/docs/south-frontenac/Agendas/Council/2018/Council - 03 Jul 2018 - Agenda.pdf)

Document Text

Page 1 of 67

TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA TIME: 6:00 PM, DATE: Tuesday, July 3, 2018 PLACE: Council Chambers. 1.

Call to Order

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

Scheduled Closed Session

Resolution - Move into Closed Session

Litigation - Solicitor to be present

Minutes of previous Closed Session

Property Acquisition

Resolution - Move out of Closed Session

***Recess - reconvene at 7:00 p.m. for Open Session

Delegations - n/a

Public Meeting - n/a

Approval of Minutes

Minutes of June 19, 2018 Council Meeting

Business Arising from the Minutes - n/a

Reports Requiring Action

Financial Update on Harrowsmith Intersection

11 - 14

Investment Services (Resolution and By-law 2018-49)

15 - 21

Joint Integrity Commissioner (See By-law 2018-50)

22 - 26

Administration Offices

Committee Meeting Minutes

Police Services Board meeting held March 22, 2018

28 - 30

Portland District & Area Heritage Society meeting held June 21, 2018

31 - 34

By-laws

3 - 10

Page 2 of 67

By-law 2018-49 - Investment Policy

35 - 38

By-law 2018-50 - Integrity Commissioner

Reports for Information

Accounts Payable and Payroll Listing

40 - 51

Fire Services - New Legislated Fire Regulations

52 - 57

Fire Services Report - Naloxone

58 - 59

Tender # FD-2018-01 - 2019 4 X 4 Mid-Size SUV

Information Items

Update on MNRF attending Council re: Benefit Permits

Philippe Archambault, re : Follow up concerns from June 19 Delegation

Around the Rideau - May/June 2018 Edition

63 - 64

Ontario East Municipal Conference 2018

65 - 66

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Confirmatory By-law

By-law 2018-51

Adjournment

Page 3 of 67 Minutes of Council June, 19, 2018 Time: 5:00 PM Location: Council Chambers

Meeting # 15 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Tim Laprade, Arena & Recreation Supervisor, Angela Maddocks, Deputy Clerk. 1.

Call to Order

Resolution Resolution No. 2018-15-01 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the Council meeting of June 19, 2018 be called to order at 5:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof

Councillor Barr declared a pecuniary interest with respect to Item 4(d) property acquisition and page 10 of Item 14 (a) Accounts Payable and Payroll Listing.

Mayor Vandewal declared a pecuniary interest with respect to page 10 of Agenda Item 14 (a) Accounts Payable and Payroll Listing.

Approval of Agenda

Resolution Resolution No. 2018-15-02 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT the agenda be approved as presented. Carried

Scheduled Closed Session

Closed Session Items - Litigation, Property Acquisition and Approval of Minutes Resolution No. 2018-15-03 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council move into closed session to approve minutes of the June 5, 2018 Closed Session and to discuss litigation and property acquisition. Carried

Minutes of June 5, 2018 Closed Session

Litigation

Page 4 of 67 Minutes of Council June, 19, 2018 d)

Property Acquisition

Move out of Closed Session Resolution No. 2018-15-06 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council move out of closed session. Carried

***Recess - for Volunteer Awards and to reconvene at 7:00 p.m. for Open Session 6.

Presentation of Volunteer Recognition Awards

Volunteer Recognition Awards for 2017 were presented to Kim Deline, Mary Jo Dowker, Kerry Fox, Marilyn and Boyd Goodberry.

Rise & Report

Property Acquisition Resolution No. 2018-15-07 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council authorize staff to approach identified property owners for the acquisition of property adjacent to Green Bay Road for the purposes of road widening during upcoming construction; AND THAT the Mayor and the Clerk be authorized to complete the purchase at a rate of approximately $5000 per acres, plus legal fees; AND THAT funding for this purchase come from withing the approved budget for the Green Bay project. Carried

Delegations

Chris Wilcox, Jevon Austin, Philippe Archambault, Dave Fish, re: Temporary Speed Humps Jevon Austin shared his concern about road safety in the Silverwood Drive neighbourhood. He is looking for help in finding solutions for the ongoing problem of speeding and traffic safety. Residents are prepare to help raise funds for the purchase of speed humps. Chris Wilcox wants his children to be safe. He has educated his children about road safety however he is still concerned about speeding and is open to suggestions for addressing his concerns. Philippe Archambault noted the speed hump and the camera to show speed limits that were helpful. He recognized that there is a criteria approved by Council for speed humps. He is still looking for a solution and believes traffic calming measures could be considered. Mayor Vandewal noted that there is statistics readily available from the Public Works Department on traffic counts and speeds of vehicles for this area. He noted that Council gave staff direction to deal with requests for installing temporary speed humps.

Page 2 of 8

Page 5 of 67 Minutes of Council June, 19, 2018 Councillor Sutherland noted the policy for reduction of speed limits that can be found on the township website. Councillor Schjerning asked about rotating the portable sign that shows the speed limit. Mark Segsworth noted the rotation will commence in July and will be moved around the entire township. 9.

Public Meeting - n/a

Approval of Minutes

Council Meeting of June 15, 2018 Resolution No. 2018-15-08 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council approve the minutes of the June 5, 2018 Council meeting. Carried

Business Arising from the Minutes

Appointment of Building Inspector See By-law 2018-37

Appointment of Bell Rock Community Group as Committee of Council See By-law 2018-38

Zoning Amendment - Concession V, Part of Lot 6, Portland District: Kerr See By-law 2018-39

Zoning Amendment - Concession XI, Part of Lot 19, Portland District: McPherson See By-law 2018-40

Zoning Amendment - Concession III, Part of Lot 20, Storrington District: Fillion/Gibson See By-law 2018-41

Zoning Amendment - Concession VIII, Part of Lot 15, Storrington District: Briscoe See By-law 2018-42

Reports Requiring Action

Revised Road Closure By-laws See By-laws 2018-44- to By-law 2018-47

County Gateway Signage Resolution No. 2018-15-09 Moved by Councillor Barr Seconded by Councillor Roberts

Page 3 of 8

Page 6 of 67 Minutes of Council June, 19, 2018 THAT Council authorize the installation of County Gateway signage on Township owned road allowances AND THAT Council acknowledge that existing Township Gateway Signage will be, in some locations, relocated at the expense of the County to allow for the County sign to be visible before the Township sign. Carried c)

Desert Lake Causeway Culverts Resolution No. 2018-15-10 Moved by Councillor Roberts Seconded by Councillor Barr THAT Council formally confirm that the culverts on Desert Lake Causeway be replaced with similar sized culverts subject to Conservation approvals. Carried

Committee Meeting Minutes

South Frontenac Recreation Committee meeting held April 16, 2018

Bedford District Recreation Committee meeting held May 23, 2018

Portland District Recreation Committee meeting held May 22, 2018 Resolution No. 2018-15-11 Moved by Councillor Barr Seconded by Councillor Roberts THAT Council receives for information the minutes of the following committee meetings: • South Frontenac Recreation Committee meting held April 16, 2018 • Bedford District Recreation Committee meeting held May 23, 2018 • Portland District Recreation Committee meeting held May 22, 2018 Carried

By-laws

By-law 2018-37 - Appointment of Building Inspector Resolution No. 2018-15-12 Moved by Councillor Barr Seconded by Councillor Roberts THAT the following by-laws be given first and second reading: • By-law 2018-37 • By-law 2018-38 • By-law 2018-39 • By-law 2018-40 • By-law 2018-41 • By-law 2018-42 • By-law 2018-44 • By-law 2018-45 • By-law 2018-46 • By-law 2018-47 Carried Resolution No. 2018-15-13 Moved by Councillor Barr Seconded by Councillor Roberts

Page 4 of 8

Page 7 of 67 Minutes of Council June, 19, 2018 THAT By-law 2018-37, being a by-law to appoint a Building Inspector, be given third reading, signed and sealed. Carried b)

By-law 2018-38 - Appoint Bell Rock Community Hall Committee as Committee of Council Resolution No. 2018-15-14 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2018-38, being a by-law to appoint persons including Council members to various committees and associations, be given third reading, signed and sealed. Carried

By-law 2018-39 - Kerr Rezoning - Concession V, Part of Lot 6, Portland District Resolution No. 2018-15-15 Moved by Councillor Roberts Seconded by Councillor Barr THAT By-law 2018-39, being a by-law to amend By-law 2003-75 as amended, to rezone lands from Rural Zone (RU) to Special Urban Commercial Zone (UC-29H), Part Lot 6, Concession V, District of Portland, be given third reading, signed and sealed. Carried

By-law 2018-40 - McPherson Rezoning - Concession XI, Part of Lot 19, Portland District Resolution No. 2018-15-16 Moved by Councillor Sleeth Seconded by Councillor McDougall THAT By-law 2018-40, being a by-law to amend By-law 2003-75, as amended, to rezone lands from Rural (RU) Zone to Special Waterfront Residential (RW-41) Zone, Part Lot 19, Concession XI, District of Portland, be given third reading, signed and sealed. Carried

By-law 2018-41 - Fillion/Gibson Rezoning - Concession III, Part of Lot 20, Storrington District Resolution No. 2018-15-17 Moved by Councillor Sutherland Seconded by Councillor Sleeth THAT By-law 2018-41, being a by-law to amend By-law 2003-75, as amended, to rezone lands from Urban Residential-First Density Zone (UR-1) to Urban Commercial Zone (UC) Part Lot 20, Concession III, District of Storrington, be given third reading, signed and sealed. Carried

By-law 2018-42 - Briscoe Rezoning - Concession VIII, Part of Lot 15, Storrington District Resolution No. 2018-15-18 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT By-law 2018-42, being a by-law to amend By-law 2003-75 as amended, to rezone lands from Special Recreational Resort Commercial Zone (RRC-4) to

Page 5 of 8

Page 8 of 67 Minutes of Council June, 19, 2018 Limited Service Residential-Waterfront Zone (RLSW), Part of Lot 15, Concession VIII, District of Storrington, be given third reading, signed and sealed. Carried g)

By-law 2018-44 - Road Closure - Concession XIII between Lots 6 and 7, Storrington District Resolution No. 2018-15-19 Moved by Councillor Sutherland Seconded by Councillor Sleeth THAT By-law 2018-44, being a by-law to repeal By-law 2017-33, to stop up close and sell portions of an unopened road allowance between Lots 6 and 7, Concession XIII, Storrington District, be given third reading, signed and sealed. Carried

By-law 2018-45 - Road Closure - Concessions II and Concession III, Part of Lot 18, Bedford District Resolution No. 2018-15-20 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT By-law 2018-45, being a by-law to repeal By-law 2017-52, to stop up, close and sell portions of an unopened road allowance lying in part of Lot 18, between Concessions II and III, Bedford District, be given third reading, signed and sealed. Carried

By-law 2018-46 - Road Closure - Concession I between Lots 6 and 7, Loughborough Resolution No. 2018-15-21 Moved by Councillor Sutherland Seconded by Councillor Sleeth THAT By-law 2018-46, being a by-law to repeal By-law 2017-75, to stop up, close and sell a portion of an unopened road allowance in Concession I, between lots 6 and 7, Loughborough District, be given third reading, signed and sealed. Carried

By-law 2018-47 - Road Closure - Concessions IX and X, Part of Lot 20, Storrington Resolution No. 2018-15-22 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT By-law 2018-47, being a by-law to repeal By-law 2018-22 and to stop up, close and sell a portion of an unopened road allowance lying between Concessions IX and X, in Part of Lot 20, Storrington District, be given third reading, signed and sealed. Carried

Reports for Information

Accounts Payable and Payroll Listing

Councillor Revill - Report on Cooper Rezoning Application - Fairhaven Lane Councillor Revill has talked to the Health Inspector who is willing to consider the application if water is diverted from the site, there is a fair bit of run off. He acknowledged that the Planning Department has recommended denial of this application however he felt the applicant should be given the opportunity to

Page 6 of 8

Page 9 of 67 Minutes of Council June, 19, 2018 decide whether they wish to proceed with the water diversion as this would be a significant investment. Councillor Barr agreed it should be left up to the applicant and give them an opportunity to consider a different septic system. 16.

Information Items

Letter from the Battersea Loughborough Lake Association, re; Johnston Point Draft Condominium Agreement

Letter from Alan Cohen, Lawyer for Gary Beach, re: Draft Plan of Condominium

Notice of Motions - n/a

Announcements/Statements by Councillors

Mayor Vandewal congratulated Lindsay Mills on his upcoming retirement and extended best wishes on behalf of Council.

Mayor Vandewal noted the Canada Day brochure distributed by Councillor Roberts for Storrington District. He reminded Council of the grand opening of the Perth Road Fire Hall on June 23, 2018.

Councillor Sleeth commended the Administrative Assistant in the Building Department on how she dealt with a difficult customer looking for an inspection.

Upon Council’s request, Mark Segsworth provided updates on the ongoing construction projects. He noted that the Bedford Road and Harrowsmith Intersection projects will not be completed by Canada Day due to difficulties with concrete contractors.

Question of Clarity (from the public on outcome of agenda items)

Fran Willes sought clarification on agenda items 15 a) and 15 b) concerning Johnston Point. Wayne Orr indicated that Council approved the Condominium Agreement on June 5 and have instructed that the registration be delayed until all other documents are ready for registration.

Closed Session - n/a

Confirmatory By-law

By-law 2018-48 Resolution No. 2018-15-23 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT By-law 2018-48, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 19 day of June 2018. Carried Resolution No. 2018-15-24 Moved by Councillor Sleeth Seconded by Councillor Sutherland

Page 7 of 8

Page 10 of 67 Minutes of Council June, 19, 2018 THAT By-law 2018-48, be given third reading, signed and sealed. Carried 22.

Adjournment

Resolution Resolution No. 2018-15-25 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT the Council meeting of June 19, 2018 be adjourned at 7:45 p.m. Carried

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Page 8 of 8

Page 11 of 67

REPORT TO COUNCIL PUBLIC WORKS DEPARTMENT

AGENDA DATE:

July 3, 2018

SUBJECT:

Harrowsmith Intersection Financials

RECOMMENDATION: That Council reallocate $400,000 to fund the project overruns for the Harrowsmith Intersection by reallocating $300,000 from the Green Bay Culvert Project and $100,000 from the Sydenham Dam Project. BACKGROUND: The Harrowsmith Intersection project was initially designed by AECOM Engineering and awarded to Morven Construction in June of 2017. A budget of $1,700,000 was approved by Council to be spent over 2016 and 2017. Below is a high level summary of the project: Year to date Expenditures

1,409,000

Remaining contract commitments

665,000

Allowance for landscaping

25,000

Anticipated staffing costs

1,000

TOTAL PROJECT COSTS

2,100,000

The $400,000 funding shortfall is comprised of the following: Morven contract awarded in excess of available budget

188,981

Change orders (see attachment) including non-rebatable HST

178,305

Allowance for landscaping

25,000

Remaining unbudgeted expenses including anticipated staffing costs

7,714

TOTAL Shortfall

400,000

The awarded contract amount was for $1,388,981.00, including the nonrebatable HST. At the time of award, the total remaining budget for the project was $1,200,000. It was anticipated by staff that additional money would be transferred from the Capacity budget line item of $400,000 to cover the remainder plus any unforeseen expenses. However, in March 2018 the Capacity budget line was reallocated by Council to fund overages from 2017 leaving a $367,286 funding gap for the Harrowsmith project. Since the start of the project there have been many challenges with the project. These challenges are a result of a poor design from AECOM and additional items outside of the design contract including the removal of the house at the corner of Ottawa Street and Wilton Road. This despite staffs initial belief that the costs of

Our strength is our community.

Page 12 of 67

REPORT TO COUNCIL PUBLIC WORKS DEPARTMENT

the house could be absorbed within the approved budget. A detailed listing of extras to the contract is provided in Appendix A. From the Appendix the items that pertain to poor design include the following: Item 1 - Resizing of the storm pipe under Road 38 Item 2 - Retaining wall on Wilton Road Item 5 - drainage outlet on the Catholic School property Item 7 - Culvert extension at the retaining wall Item 8 – Retaining wall additional works Item 10 - UPS power supply Item 13 - Additional excavation Item 14 – Gravity wall at Inlet Item 15 – Road 38 removals and reinstatement The above items account for $143,050.20 inclusive of the non-rebatable HST. Unaccountable items not listed include inaccurate grading, poor storm water design and conflicts between above ground and below ground works. Staff on site for both the Public Works Department and the contractor have worked diligently and efficiently to rectify these issues and minimize the impacts while also trying to complete the project in a timely manner. Examples of such changes include: grades being adjusted, storm sewers re-designed, retaining walls relocated and additional ones added. The timeline of the project has been greatly affected but the contractor has been both fair and understanding of the situation at hand. The remaining items in Appendix A are a result of what the consultant could not have foreseen. These involve all works on the Catholic School Yard and the associated contaminated material encountered under Wilton Road. While on site staff had conversations with the School Board about site work needs that were funded largely by the School Board. Additional works not funded were in exchange for allowing road drainage to be redirected across their property down towards the river. This also resulted in additional drainage work being required in the adjacent field. Staff also worked with Environmental consultants and the MOECC to deal with the contaminated material, from the Ottawa St. property, properly while minimizing the financial impact to the overall project. As a means of controlling costs, staff have removed the tree and garden planting item from the contract because the proposed trees and plantings are not suitable to the environment or require a great deal of maintenance. The intent is to review any additional landscaping needs once Morven has completed their contract. All of the items combined, including deleted items from the contract to reduce the overall cost, amount to $178,305.03 inclusive of the non-rebatable HST above the contract amount. FINANCIAL/STAFFING IMPLICATIONS: A shortfall of $400,000 exists to complete the project. It is proposed that $100,000 be funded from the Sydenham Dam project, and $300,000 be funded from the Green Bay Culvert Project. This reallocation would leave $289,247 for the Green Bay Bridge project (estimating $10,000 for the approved land purchase) and would bring the Sydenham Dam project budget to $50,000 given previous reallocations for the Rutledge/Harrowsmith Road resurfacing.

Our strength is our community.

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REPORT TO COUNCIL PUBLIC WORKS DEPARTMENT

Alternatively the Public Works Manager proposes that the costs incurred by the removal of the house at the corner of Wilton Road and Ottawa Street and the resulting environmental contamination removal be funded from Working Fund Reserves. This model would result in $106,000 being funded from working fund reserves, $50,000 from Sydenham Dam, and $244,000 being funded from the Green Bay culvert.

ATTACHMENTS: Appendix A – Approved Contract Extras

Submitted/approved by:

Prepared by:

Mark Segsworth, P. Eng. Public Works Manager

David Holliday, CET Technical Supervisor

Our strength is our community.

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TOWNSHIP OF SOUTH FRONTENAC Harrowsmith Intersection PW-2017-22

Appendix A- Approved Contract Extras ORIGINAL CONTRACT AMOUNT Item #

$ 1,363,059.59 Amount $

CREDIT Installation of 70m x 1200mm RCP Storm Sewer instead of 1600mm RCP/ Installation of Jersy Berriers/ Tree Removal

$ (2,259.16)

Retaining Wall/ General Contractor Overhead and Sub Contract Additions

$ 72,749.94

Pup Catchbasin And Big O- St.Pats

$ 3,950.61

Shoulder Widening and CB

$ 8,970.39

Construct Flat Bottom Swale Along Easement ( Farm Field)

$ 2,085.30

a) St. Pats School- Repave N & S Parking Incl. RipRap

$ 51,041.50

b) Credit St. Pats School- Repave N & S Parking Incl. RipRap

$ (51,041.50)

600mm CSP Extension @ Retaining Wall ( Wilton Road)

$ 693.00

Retaining Wall-Rip Rap, Swale and Shrub Removal

$ 7,013.00

Rem/Rep. Panel St Pats & Ins. TWSI @ Robinson

$ 2,410.00

UPS Power Supply Revisions

$ 17,650.00

1200mm Wingwall credit, Field subdrain,Cold patch

$ 10,368.15

Contamination Removal

$ 34,198.68

Additonal Excavation Ottawa/ Railway & Additional Sidewalk Slope on Wilton

$ 15,529.98

Supply and Place Gravity Block Wall ( 1200mm Concrete pipe Inlet)

$ 15,650.00

a) CREDIT Deletion of Milling

$ (14,193.00)

b) Additonal Excavation Hwy 38 and Granular ‘B’ and ‘A’

$ 25,660.00

CREDIT Deletion of Landscaping Trees

$ (25,255.75)

APPROVED CHANGE ORDERS AMOUNT TO DATE

$ 175,221.14

REVISED CONTRACT AMOUNT TO DATE

$ 1,538,280.73

File: Appendix A- Approved Change Orders- Harrowsmith PW-2017-22- June 30 Tab: General CO

Print Date 28/06/2018 2:03 PM

Page 15 of 67

REPORT TO COUNCIL TREASURY DEPARTMENT

AGENDA DATE:

July 3rd, 2018

SUBJECT:

Investment Services

RECOMMENDATION: That Council approve by-law 2018-49 to replace Schedule A of By-law No. 201605 and that a revised operating procedure for investments also be approved. BACKGROUND: At the May 15th Council meeting, Council supported the recommendation to award the Investment Services contract to Johnson, Johnston and Macrae (JJM). The recommendation also spoke to a review of the Township’s existing investment policy. A copy of the Township’s investment policy as well as the operating procedure was provided to JJM. JJM in consultation with staff recommend the attached revised policy and procedure. Below is a listing of the changes that were made: Policy: •

•

Objectives, part c) Rate of Return, the last sentence has been updated to reflect that the target portfolio structure is approved by both the Treasurer and the CAO. Constraints, part b) Term of Investments, the period of the detailed cash flow forecast has been updated to up to two years to match the short-term investment timeline. Also the last sentence has been updated to reflect a medium to long-term forecast which covers a period of 3+ years. Constraints, part c) Direction of Investments: o The language was updated to include the use of investment services under any time horizon. o Based on current legislation, the LAS One Investment Program remains the only permitted method to invest in equities. o Further, under the use of investment services, the investment of funds will be on a discretionary basis meaning that the term structure and composition of portfolios provided will be used by JJM to manage investments funds based on these guidelines without needing to confirm every transaction being performed. Responsibilities, part a) Authority, a paragraph was added to provide for the periodic review of the interest rate outlook by the Treasurer and CAO with the investment manager and that both the Treasurer and CAO jointly approve the proposed term structure and composition for portfolios.

Operating Procedure for Investments: •

•

2.1: o definition of short-term has been changed to provide for a cash flow forecast of up to two years o long-term has been updated to medium to long-term and provides for the financing strategy to be updated twice a year based on the long range financial plan and any updated information. 2.2: Updated to reflect that the investment of funds will be on a discretionary basis based on the term structure and portfolio approved by the Treasurer and CAO. o Both Short-term and long-term have been updated to reflect the use of investment services with JJM. Our strength is our community.

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REPORT TO COUNCIL TREASURY DEPARTMENT

o Long term has been updated to reflect medium to long-term and that the use of equities is currently only available through the LAS One Investment Program o The asset mix distribution has been updated to reflect the use of fixed income investment for both short and medium-term investments and for investments of a long-term nature (7+ years) both fixed income and equities would be used with a 70/30 allocation with the equity component being up to a maximum of 30%.

ATTACHMENTS Operating Procedure for Investments Schedule A to By-law 2018-49 –Investment Policy Submitted/approved by:

Prepared by:

Louise Fragnito

Our strength is our community.

Page 17 of 67 TOWNSHIP OF SOUTH FRONTENAC OPERATING PROCEDURE FOR INVESTMENTS This document was prepared to provide for the management of investments. 1

Policy The management of investments of the Municipality shall be carried out in accordance with the provisions of this operating procedure along with its investment policy.

INVESTMENT PROCEDURE

2.1

The Treasurer will determine when any surplus funds are available for investing by reviewing the status of bank accounts and future requirements. Short-term: a cash flow forecast for up to two years shall be maintained and updated on a quarterly basis to determine short-term liquidity requirements. Medium to Long-term: the financing strategy will be updated twice a year factoring forecasted operating and capital requirements in order to determine liquidity requirements.

2.2

The forecast will be reviewed by the CAO and Treasurer on a quarterly basis. Investment of the

funds will be on a discretionary basis. Term structure will be outlined in advance of investment of any funds and updated through regular communication between investment manager(s) and the Township Treasurer and CAO. Short-term: Available funds will be managed between bank accounts and short-term investments with institutions including the LAS One Investment Program and the Johnson, Johnston & Macrae Investment Group – CIBC Wood Gundy. 1-2 years:

Fixed Income 100%

Medium to Long-term: Available funds will be managed by the LAS One Investment Program and the Johnson, Johnston & Macrae Investment Group – CIBC Wood Gundy. The expected length of the investment will provide for the type and mix of the investment products. Equities will be managed by the LAS One Investment Program until otherwise permitted through another investment manager. 3-7 years: 7+ years:

Fixed Income 100% Fixed Income 70% (minimum)

Equity 30% (maximum)

Copies of forecast along with the planned redemption or purchase of investments will be signed off by the Treasurer and CAO once reviewed and will be stored electronically for future reference.

2.3

Despite the use of discretionary services, any request for redemption or purchase of investments will be made via email or fax and requires the prior approval of both the CAO and Treasurer. The request submission will be made by the CAO or Treasurer and the document submitted must be signed by both the CAO and Treasurer. A copy of the submission will be stored electronically. Further, the treasurer or CAO will ensure that the request has been processed as requested within 48 hours of its submission and that the appropriate bank and investment accounts were affected.

2.4

Transactions related to the purchase and redemption of investments will be journalized in the proper general ledger accounts within the month of the transaction occurring.

2.5

On a monthly basis, the investments accounts will be reviewed by the Treasurer. Interest accrued on long-term investments will be journalized on a monthly basis in the general ledger and reflected in financial reports. Short-term investments will be journalized on a yearly basis and reflected in the year-end financial reports.

2.6

On a quarterly basis, the investment accounts will be reviewed by the Treasurer and CAO.

2.7

On a yearly basis, the investment portfolio will be reviewed and re-evaluated based on the stated objectives in the investment policy. As required, investments may be reallocated between accounts to maintain a proper ratio or mix of investments.

Page 18 of 67

REPORTING Although the Treasurer has a specific responsibility to prepare and provide an annual investment report to Council under O. Reg. 438/97, s.8 (1), reports to Council will be provided every 6 months. This report shall contain the following information: • a statement about the performance of the portfolio of investments of the municipality during the period covered by the report • a description of the estimated proportion of the total investments of a municipality that are invested in its own long-term and short-term securities to the total Investment of the municipality and a description of the change, if any, in the estimated proportion since the previous year’s report • a statement by the treasurer as to whether or not, in his or her opinion, all investments were made in accordance with the investments policies and goals adopted by the municipality

Page 19 of 67

By-law 2018-49 Schedule A - Investment Policy

Policy Statement The Township of South Frontenac shall invest funds, not immediately required, to ensure the safety of principal and to maintain adequate liquidity to meet expected cash requirements while maximizing the rate of return and subject to complying with Ontario’s Eligible Investments and Related Financial Agreements Regulation. The Township has authority to invest funds under Section 418 of the Municipal Act, 2001, S.O. 2001, c.25 as amended.

Purpose This Policy provides guidance for the management of the Township’s investment funds including restrictions and limitations, risk tolerance and investment objectives.

Application This Policy applies to all investments made on behalf of the Township, including operating funds, reserve funds, capital funds and trust funds.

Policy Requirements Objectives The investment objectives for the Township, ranked in priority, are as follows: a) Security of Principal The primary objective of the Township’s Investment Policy is to ensure the security of principal. To minimize the risk of loss, investments shall be subject to a minimum credit ratings and shall be diversified by maturity, type of investment and issuer, as follows: Investment Ratings: Investments shall only be made in eligible securities with a minimum credit rating as outlined in the Ontario Regulation 438/97, Eligible Investments and Related Financial Agreements, as amended. Term to Maturity of Investments: Investing activities should be reviewed on a regular basis as actual, revised and forecasted operating and capital plans are completed. Maturity dates should be staggered so that investment cash inflows occur throughout the year. b) Liquidity Requirements Liquidity is measured by the ease with which securities can be converted to cash to meet forecast spending. It is recognized that the various investments that are eligible under Ontario’s Eligible Investments and Related Financial Agreements Regulation, possess different features and thus market prices will vary depending on market conditions as well as the particular

features of the type of investment.

Page 20 of 67

To ensure adequate liquidity, the Township’s investments shall be diversified by holding securities of various terms to maturity and by various types of investments and issuers and to the extent possible, the term of such investments shall match the forecasted requirements for such funds to meet expenditures. c) Rate of Return The Township’s funds shall be invested to maximize the rate of return within acceptable risk levels while respecting the security of principal, legal constraints and the adequate liquidity needs of each investment portfolio. Under normal circumstances, longer-term investments offer higher yields than shorter-term investments. The composition of each portfolio, including its term to maturity and type of investments, shall be adjusted within the guidelines of this Policy to take advantage of market opportunities. Such changes shall be made with the periodic interest rate outlook and target portfolio structure approved by the Township Treasurer and CAO.

Constraints The Township’s investments are subject to the following regulatory and term constraints: a) Regulatory Constraints In accordance with Ontario’s Eligible Investments and Related Financial Agreements Regulation (Municipal Act, 2001,O. Reg 438/97 – as amended), the Township is not authorized to invest in securities other than those listed in the Regulation. b) Term of Investments A detailed cash flow forecast for up to two years shall be maintained to determine short-term liquidity requirements. This forecast shall allow the Township to maximize the return on surplus funds invested and minimize borrowing temporarily for operational purposes. Further, a medium to long-term forecast of 3+ years will be maintained factoring forecasted operating and capital requirements in order to determine liquidity requirements. c) Direction of Investments Available funds will be managed between bank accounts, the LAS One Investment Program and The Johnson, Johnston & Macrae Investment Group – CIBC Wood Gundy. Direct investment in equities will only be through the LAS One Investment Program until otherwise permitted by another investment manager. Investment of the funds through The Johnson, Johnston & Macrae Investment Group – CIBC Wood Gundy will be on a discretionary basis which means that the term structure and composition of portfolios provided will be used by Johnson, Johnston & Macrae Investment Group – CIBC Wood Gundy to manage investments funds based on these guidelines without needing to confirm every transaction being performed. The term structure will be outlined in advance of investment of any funds and updated through regular communication between investment manager(s) and the Township Treasurer and CAO.

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Responsibilities a) Authority The Township Treasurer and CAO are jointly responsible for the prudent investment of the Township’s portfolio, its strategy and to ensure that all investments are made in accordance with this Policy and any legislated requirements. The Township Treasurer and CAO, with input from investment manager(s), shall review periodically the interest rate outlook and both the Treasurer and CAO will jointly approve the proposed term structure and composition for the portfolios. Investments shall be made with judgement and care. All reasonable steps shall be taken to ensure that the management of Township’s investment portfolio is in accordance with this policy. The degree of care, diligence, skill, and prudence that a reasonable person would exercise in the administration of their own affairs must be exercised and in doing so shall attempt to maximize the investment earnings of the portfolio within the parameters of the objectives established within this policy. b) Reporting The Treasurer or designate has a specific responsibility to prepare and provide an annual investment report to Council. O. Reg. 438/97, s.8 (1). This report shall contain the following information: • a statement about the performance of the portfolio of investments of the municipality during the period covered by the report • a description of the estimated proportion of the total investments of a municipality that are invested in its own long-term and short-term securities to the total investment of the municipality and a description of the change, if any, in the estimated proportion since the previous year’s report • a statement by the treasurer as to whether or not, in his or her opinion, all investments were made in accordance with the investments policies and goals adopted by the municipality

Monitoring/Contraventions Failure to comply with this Policy may result in the Township holding investments which are not eligible investments as prescribed by provincial regulation.

Legislative and Administrative Authorities Section 418 of the Municipal Act, 2 S.O. 2001, c.25 as amended Ontario Regulation 438/97, Eligible Investments and Related Financial Agreements, as amended

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REPORT TO COUNCIL CLERK’S DEPARTMENT

AGENDA DATE:

July 3, 2018

SUBJECT:

Joint Integrity Commissioner

RECOMMENDATION: That Council approve Bylaw 2018-50 to engage the services of and appoint an Integrity Commissioner. BACKGROUND: As Council is aware changes to the Municipal Act require each Council to appoint an Integrity Commissioner (IC), adopt a Code of Conduct and a Staff Council Relations policy, all by March 1, 2109. Council approved the five Frontenac municipalities working together to develop common policies and tendering for a joint IC. The attached report from the County outlines the recent procurement process used for a joint IC. In all five firms submitted and 3 were interviewed. Aird & Berlis LLP Fasken Martineau DuMoulin LLP Robert J. Swayze, Barrister ADR Chambers Inc. Lewis & Gazarek

Interviewed and recommended Interviewed Interviewed

It is the recommendation of staff to proceed with an agreement to engage the services of Aird Berlis on the passing of the by-law on a consulting basis to assist with the orientation of the new Council, the development of a common Council Code of Conduct, a Council-Staff Relations Policy, Integrity Commissioner Complaint Policy and any other policies/procedures, governing the ethical behavior of members of council and local boards. It is the intent that such tasks would be undertaken with Council well in advance of the March 1, 2019 deadline. The By-law proposes that Aird Berlis, led by John Mascarin be appointed as the County’s Integrity Commissioner upon passage of the above deliverables but no later than March, 1, 2019 FINANCIAL/STAFFING IMPLICATIONS: The 2019 Budget will include an initial allocation of $10K for Integrity Commissioner Services. The County will be funding the development of the common polices. The recommended proponent does not require a retainer fee, however services will there will be charged at an hourly rate plus any required travel/accommodation costs. The Township will be responsible for all costs associated with investigations in their local municipality. The Township is also required to provide indemnification for the IC for the duties provided. ATTACHMENTS: •

County Report dated July 18, 2018

Submitted/approved by:

Prepared by:

Wayne Orr

Our strength is our community.

Page 23 of 67

Report 2018-0xx Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

July 18, 2018

Re:

Office of the Chief Administrative Officer – Appointment of an Integrity Commissioner for the County of Frontenac

Recommendation Be It Resolved That Aird Berlis (Lead – John Mascarin) be appointed as the Integrity Commissioner for the County of Frontenac; And Further That, the Clerk be directed to bring forward later in the meeting the necessary appointment by-law for Councils consideration; And Further That, the Warden and Clerk be authorized to execute an agreement with Aird Berlis for the provision of services of an Integrity Commissioner; And Further That, a copy of this report be circulated to all member municipalities in Frontenac County. Background Bill 68, Modernizing Ontario’s Municipal Legislation Act, 2016 was introduced in the Legislature on November 16, 2016 and received Royal Ascent on May 30, 2017. The legislation introduces changes to municipal governance, including amendments to the Municipal Act, 2001 and the Municipal Conflict of Interest Act. A new subsection 223.3 (1.1) of the Act requires municipalities that have not appointed an Integrity Commissioner to make arrangements for all of the responsibilities listed in subsection 223.3 (1) to be provided by a Commissioner of another municipality. This new section comes into force March 1, 2019. As a result, at its regular meeting held December 20, 2017, County Council passed the following resolution:

Page 24 of 67 c)

2017-154 Corporate Services Consideration of a Joint Integrity Commissioner Services for the Frontenacs

Motion #: 193-17

Moved By: Seconded By:

Councillor McDougall Councillor Dewey

Resolved That the Council of the County of Frontenac receive the Corporate Services – Consideration of a Joint Integrity Commissioner Services for the Frontenacs report for information; And Further That, the Council of the County of Frontenac authorize the Clerk to prepare a Request for Proposal (RFP) for a Frontenac County/Local Municipal Integrity Commissioner. Carried Comment The County of Frontenac issued a Request for Quotations (RFQ) for the services of an Integrity Commissioner on April 30, 2018 with a closing date of May 29, 2018. Included in the County RFQ were the four member municipalities of the Townships of North, Central and South Frontenac and Frontenac Islands. The County received 5 RFQ submissions which were reviewed by the Evaluation Committee comprised of the Frontenac CAO’s Group and the Clerk of the County of Frontenac. Each submission was evaluated against the criteria set out in section 4.1 of the RFQ, as follows: Table 1 – Evaluation Criteria Best Value Evaluation Criteria

Weighted Score

Individual/Company Profile

Demonstrated Related Experience

Approach and Methodology

Integrity Individual/ Team Integrity Individual/team’s approach to a regional Integrity Commissioner

Cost Factor – Tender Form (Separate Envelope)

Total of Stage 1

100

Interview (Stage 2 Optional)

Total

125

Recommend Report to Council Office of the Chief Administrative Officer – Office of the Chief Administrative Officer – Appointment of an Integrity Commissioner for the County of Frontenac July 18, 2018 Page 2 of 4

Page 25 of 67 A review of the proposals was undertaken by the group in accordance with the evaluation criteria, including the Stage 2 Interview component with 3 of the submissions. After the evaluation process was complete Aird Berlis was the proponent with the highest total score. The team will be led by John Mascarin, who brings a wealth of knowledge both from a legal and municipal perspective. The firm is located out of Toronto, with strong familiarity of the joint model for the delivery of Integrity Commissioner services. The proposal was clear, concise and the group is confident in the teams abilities based on experience and extensive knowledge on various topics. In addition, the informal complaints system approach versus immediate investigation is very desirable. Their proposal also provides for education and training for Council members, staff and the public on the Code of Conduct, various policies and the complaint process while instilling the values of accountability and transparency through the provision of an ethical framework with which to work from. Bill 68 mandates that each municipality must retain an Integrity Commissioner on or before March 1, 2019. It is the recommendation of staff to proceed with an agreement with Aird Berlis on the passing of the by-law as a proactive approach to having the successful proponent in place to assist with the orientation of the new Council, the review/refresh of the Council Codes of Conduct, a Council-Staff Relations Policy, Integrity Commissioner Complaint Policy and any other policies/procedures, governing the ethical behavior of members of council and local boards. It is the intent that such tasks would be undertaken with Councils well in advance of the March 1, 2019 deadline. The By-law proposes that Aird Berlis, led by John Mascarin be appointed as the County’s Integrity Commissioner upon passage of the above deliverables but no later than March, 1, 2019 Sustainability Implications As noted in Directions for our Future, providing an equal and equitable level of service across the County is a priority and that government decision-making processes are clear, transparent, forward thinking and focused on the longer term. Proceeding with the appointment of an Integrity Commissioner supports open and transparent government and ensures the policies and mechanisms are in place to support a healthy work environment for Council, staff and members of the public. Financial Implications The 2019 County Governance Budget will propose the inclusion of $10K for Integrity Commissioner services. $5K of these funds have been earmarked to assist in the review and development of the necessary Codes and policies/procedures for the County and local municipalities. The recommended proponent does not require a retainer fee, however there will be ongoing budget needs for the costs of investigations, reports and information provided to members which will be charged at [$rate] per hour plus any required travel/accommodation costs. Each local municipality would be responsible for all costs associated with investigations in their local municipality. It will be difficult to forecast annual costs given the unknown of how often the services of the Integrity Recommend Report to Council Office of the Chief Administrative Officer – Office of the Chief Administrative Officer – Appointment of an Integrity Commissioner for the County of Frontenac July 18, 2018 Page 3 of 4

Page 26 of 67 Commissioners will be used; however based on one previous investigation, an additional $5K has been budgeted for consideration. It is also being recommended that a reserve be set up for this purpose that could help offset higher than expected costs in any particular year. The County is also required to provide indemnification for the Integrity Commissioner for the duties provided to the County. Organizations, Departments and Individuals Consulted and/or Affected Cheryl Robson, Chief Administrative Officer, Township of North Frontenac Cathy McMunn, Clerk/Administrator, Township of Central Frontenac Wayne Orr, Chief Administrative Officer, Township of South Frontenac Darlene Plumley, Chief Administrative Officer, Township of Frontenac Islands

Page 27 of 67

REPORT TO COUNCIL CLERK’S DEPARTMENT

AGENDA DATE:

July 3, 2018

SUBJECT:

Administration Offices

RECOMMENDATION: That Council provide direction on a potential new administration office. BACKGROUND: Council will recall that the County and Cataraqui Region Conservation Authority have been discussing a potential joint venture to address space issues that both organizations are facing. Mayor Vandewal sits on the accommodation review committee for the County and has recently met with the group to further explore this opportunity. Together the parties have agreed that if developed a new facility would need to be located within the “county”, along one of the four main north/south corridors (Battersea Rd, Perth Road, Sydenham Rd or Road #38) Council will recall that as part of the long term capital plan, staff have established a $2.75 million placeholder for new administrative offices in 2022. Currently the Sydenham offices are at capacity and with the current decisions regarding planning, staff are in the process of shuffling offices and doubling up office space for the Deputy Clerk and new Executive Assistant. Staff have projected that given expanding service expectations and a growing community; 4 – 8 new positions could be needed over the next 4 years. All this serves to point out that the Township will be facing a space challenge in the foreseeable future. During the recent discussions at the County level, Mayor Vandewal has introduced the concept, subject to Council endorsement, of a joint venture that could house all three parties. (County, CRCA and Township). Such a venture would offer economies of scale and potential efficiencies such as common council chambers, meeting space, washrooms, waiting room, lunchroom, as well as services such as reception, and IT. Obviously this list would need to be given further consideration if the concept is supported by Council. Numerous options exist with regard to how such a project could be funded. Options include choices such as: all three parties renting space from a private developer who would build to suit, one partner building and renting to the other two, joint ownership through a condominium model, etc. The timeline for such a venture is anticipated to take several years and if the concept is supported will be a decision of the new Council. At this time Council is being asked to provide direction on whether the concept is worth having South Frontenac participate in further discussions. FINANCIAL/STAFFING IMPLICATIONS: None at this time. ATTACHMENTS: •

none

Submitted/approved by:

Prepared by:

Wayne Orr

Our strength is our community.

Page 28 of 67

South Frontenac Police Services Board Meeting Date: March 22, 2018 Time: 9:00 a.m. Location: Council Chambers, 4432 George St, Sydenham. Board Members Present:

Ron Vandewal Stephen Bach David Herrington

Staff:

Staff Sergeant Sharron Brown

Secretary:

Wayne Orr

Call to Order The Chair called the meeting to order at 9:00 a.m.
Introduction/Oath – David Herrington Mr. Herrington was welcomed to the Board and swore the oath.
Attendance – Ron Vandewal, David Herrington, Stephen Bach, Staff Sergeant Sharron Brown, Wayne Orr
Declaration of Pecuniary Interest - nil
Approval of Agenda Moved by Stephen Bach That the agenda be approved.

Seconded by David Herrington Carried.

Approval of Minutes Staff Sergeant Brown pointed out that in item 9, second bullet of the regular meeting minutes, that the correct phrase is that “the detachment has been able to clear a number of occurrences”. Moved by Stephen Bach Seconded by Ron Vandewal That the minutes of the November 16, 2017 regular meeting be approved (as amended) and the November 16, 2017 annual meeting minutes be approved. Carried.
Presentations/Delegations – n/a
Correspondence There were no comments on the correspondence items. • Marc Bedard, Superintendent, Municipal Policing Bureau, re: 2018 Annual Billing Statements • OAPSB zone 2 – Minutes of December 1, 2017 meeting • Marie-France Lalonde, Minister of Community Safety & Correctional Services, re: response to Neil Fennell, Chair, OAPSB Zone 2 letter on Municipal Policing Billing 1

Page 29 of 67

South Frontenac Police Services Board Meeting • AMO Makes Submission on Policing - Bill 175 Safer Ontario Act 9. Financial The annual year end RIDE submission has been made. 10. Detachment Commanders Report Staff Sergeant Brown reviewed the fourth quarter and year to date results with the Board and oriented David Herrington on how to review the material. No significant trends are emerging. Overall calls for service were up slightly the overall year to date weighted hours of service were down. This reflects and increased number of calls for less complex cases. Staffing transfers continue to impact the detachment. Often these are a result of seeking promotion, enhanced experience opportunities or location changes that improve family situations. The efforts and resources committed to Community Street Crime unit are showing results. Constable Roop Sandhu will be rotating out of the Community Support officer. The board expressed their appreciation for the excellent work he has done in the community and with the SALT program. Annual Motor Vehicle Collision results were shared. Perth Road and Road 38 remain tied for the roads with the highest incidence for collisions. The next three roads with the highest number of collisions were Battersea Road, Bellrock Road and Rutledge Road. •

Feedback on Shooting Range (Township Public Meeting) The attendance of an on duty officer and the act of speaking on behalf of the OPP should not have taken place at the Feb 6 Council meeting. An investigation was conducted and the issue was raised with SSB’s supervisors. There have been consequences for this action that have been accepted by the officer. The officer has taken ownership for his actions which were clearly outside of his scope of work. He has offered to appear before Council to apologize, however the Board did not feel that this was necessary

•

Community Safety and Well-Being Planning Framework Staff Sergeant Brown briefed the Board on this proposed new requirement from the Province. The focus is having the municipality take the lead in having a multi sector group approach Community Safety and Wellbeing through the lenses of Social Development, Prevention, Risk Intervention and Incident response. The Association of Municipalities have raised concerns with this proposal in terms of smaller rural municipalities being able to meet the requirements.

Committee Reports – n/a
Other Business – n/a
Public Discussion – n/a
Date and Time of Next Meeting The next meeting is scheduled for June 21, 2018 at 9:00 am. 2

Page 30 of 67

South Frontenac Police Services Board Meeting 15. In-Camera – n/a 16. Adjournment The meeting adjourned at 9:55 am.

Ron Vandewal, Chair

Wayne Orr, Secretary

Page 31 of 67 Portland District and Area Heritage Society

General Meeting Minutes, June 21, 2018

Meeting:  

Annual General Meeting Held at Glendower Hall

In Attendance:      

Alan Boyce Andy Adamson Anne McDougall Barbara Stewart Doug Lovegrove Don Gollogly

     

Ian Mackay Irene Bauder Jane Adamson John McDougall Karen Stinson Lynn Hutcheson

     

Nicole Van Camp Pat Barr Tim Laprade Val Ruttan Vanessa Kennedy Wilhelmine Card

Minutes:

Welcome Andy called the meeting to order at 10:05 AM.
Introductions Andy welcomed everyone and introduced Tim Laprade from the Township and Vanessa Kennedy, the summer student intern working on Township publicity and helping with the museum. The eighteen attendees introduced themselves.
Reports (a) Windows – John McDougall John acknowledged the great contribution of the membership over the last 10 years, to initiate the Museum, assemble the collection of artifacts, raise funds for the windows, and build the foundation for the Museum’s next stage of growth. The legacy members had raised funds to cover the six windows that were replaced several years ago plus another $3,000 for the remaining three windows. This was to be matched by $3,000 from the township for a total of $6,000. Unfortunately, due to initial optimistic estimating and inflation since the funds were raised, the current quotes for the remaining three windows are in the neighbourhood of $12,000. Consequently, the Executive is recommending that the Society contribute another $3,000 for a total of $6,000 towards replacing the remaining three windows. The Township has indicated that they would increase their contribution and match the Society’s $6,000, resulting in a total of $12,000. This would cover the current quote. This new proposed amount is included in the proposed 2018 Budget, to be voted on under a later item in the agenda for this meeting. (b) Doors Open – Alan Boyce Doors Open was a great success for the South Frontenac Museum. We had 29 visitors, from the local area, Kingston, Belleville area, as well as some visitors from the U.S. who stopped in while they were visiting nearby. Ed Asselstine brought his old car, a 1931 Ford Roadster Pickup, and spent time correcting some notes and dates on some of our artifacts. Also, a visitor brought in an artifact to donate and logged the story for our records. Finally, Craig Backay from the Frontenac News took notes for a story to appear in the next issue of that publication.

File: PDA Heritage Society Meeting Minutes 2018.06.21 v.03.docx

Page 1 of 4

Page 32 of 67 Portland District and Area Heritage Society

General Meeting Minutes, June 21, 2018

We will definitely try to participate in this event again next year. (c) PastPerfect Software – Alan Boyce Alan reported that we have begun to spend the funds set aside for the acquisition of the cataloging software and associated expenses. The software has been purchased, installed, and configured for our Museum. Approximately 30 artifacts, including some objects, Photographs, Archives, and Books have been cataloged. Some reports have been created and a few basic procedures have been worked out. The docent Team Leads will be receiving an introductory tutorial after the AGM, and hands-on training will be offered to anyone interested in helping with the cataloging process. Our purchase also included three training videos which are available to any members willing to make the time investment. On a related topic, Xplornet has agreed to provide Internet service at the Museum for one year, free of charge. We will allow Xplornet to put up a small sign acknowledging the donation and they will write about this along with their other activities in the community. After the first year both parties will review the situation and it may be extended. (d) Docent Schedule – Jane Adamson Jane thanked all volunteers and the Docent Team Captains (Jane on Mondays, Lynn H. on Wednesdays, and John McD. on Saturdays) for ensuring that we have hosts at the Museum during all of our open hours. Members interested in serving as host to museum visitors are welcome to drop in during any hours when the Museum is open: Mondays, Wednesdays, and Saturdays from 1:00 pm to 4:00 pm. (e) Oral History Workshop – Lynn Hutcheson Lynn reported that we had 18 participants at the workshop. All attendees reported enjoying it and getting good insights into the process of interviewing people to collect local histories. The Society is looking for a volunteer to coordinate an effort to collect oral histories from some of the senior residents of our Township. Please contact Secretary Alan Boyce if you are interested. (f) Exhibits at Special Events – Doug Lovegrove Doug reported on the initiative to have a Museum presence at three upcoming events in the Township. Verona Car Show: Garlic Festival: Battersea PumpkinFest:

August 12, 9:00 to 3:00 September 1, 9:00 to 2:00 October 13, 10:00 to 4:00

Doug will be available to participate in two of these dates and will bring an exhibit from his military display. Doug indicated that the material on display includes

Artifacts on loan from third parties to the museum,
Artifacts on loan from Doug’s personal collection, and
Artifacts that have been donated to the museum. It is important that we maintain accurate records of the artifacts in each of these categories. For the Car show, Linda Bates will be at the Lion’s Hall from 9:00 to 3:00 on Saturday, August 11 for us to set up in the hall. We will need to bring two tables and an extension cord. David Jefferies had also indicated that he would bring some material about his driving tours to view the architecture of the Township. Doug and David will work out the details closer to the dates of each event.

File: PDA Heritage Society Meeting Minutes 2018.06.21 v.03.docx

Page 2 of 4

Page 33 of 67 Portland District and Area Heritage Society

General Meeting Minutes, June 21, 2018

Financial Report Barb Stewart presented the Financial Report for December 31, 2017 as well as the Budget for 2018, including some of the expenditures to date in the year. It is noteworthy that we are dipping substantially into our reserve to cover the windows and the cataloging software, such that this year’s Expenses are expected to exceed Income by over $7,000. We are grateful to the Township for giving the Society a grant for $2000 to help with the purchase of the cataloging system. Motion: Moved by: Seconded by: Vote:

To approve the 2017 Financial Statements and 2018 Budget as presented. Barb Stewart Doug Lovegrove Passed

Copy of the Financial Report and Budget is distributed with these minutes. File name is “2018 Financial Statements V.06.pdf”.

Board of Directors Andy presented the nominees for Directors of the Society, with some clarifications:  Andy Adamson, President  Lynn Hutcheson, Vice President, Docent Team Captain (Wednesdays)  Alan Boyce, Secretary  Nicole Van Camp, Treasurer  Jane Adamson, Docent Team Captain (Mondays)  Ann McDougall, Membership Secretary  David Jefferies, Township of South Frontenac Heritage Committee  Irene Bauder, Past Secretary  Barb Stewart, Past Treasurer  Homer Card  Wilhelmine Card  Floyd Deyo  Ian Mackay Ex-Officio  Tim Laprade, Township of South Frontenac Recreation Supervisor  John McDougall, Township of South Frontenac Liaison, Docent Team Captain (Saturdays) Motion: Moved by: Seconded by: Vote:

To approve the slate of nominees as presented here, as Directors of the Portland District and Area Heritage Society. Alan Boyce Jane Adamson Passed

Tim Laprade indicated that he is pleased to be the Township Staff resource in support of the Museum. He has a museum background from serving a year as curator of the MacLachlan Woodworking Museum. Nicole Van Camp, whose day job is managing Nicole’s Gifts in Verona, indicated that she was pleased to be working with the group and contributing to preserving our heritage.

File: PDA Heritage Society Meeting Minutes 2018.06.21 v.03.docx

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Page 34 of 67 Portland District and Area Heritage Society

General Meeting Minutes, June 21, 2018

The Bedford District Historical Research Centre – Gerald Stinson Councilor Pat Barr introduced Gerald Stinson, leader of the Bedford District Historical Research Centre, based an office in the Glendower Hall. Gerald provided an interesting overview of the work that the Research Centre does on family trees of local families. The Centre is open to visitors by appointment and members do their research on their own time and often from their own homes. The Centre generally works with family members who have documented their family trees and then obtains a copy of the records for the Centre’s files. Currently this material is stored on paper, and is cross referenced in a filing cabinet. Archival copies are kept on disc in the Vault at the Township Offices in Sydenham. If someone suspects that they have family in the neighbourhood and was looking for information, the Centre would start by looking through the approximately 500 names currently in their records, and follow the cross references from there. Gerald indicated that they had recently located a map of Bedford District (the historical Bedford Township) published by Pewton and Walling. This map dates from 1860 – 18 years before the 1878 atlas of the townships which is familiar to many attendees. Many changes can be observed by comparing the two maps. In response to a question, Gerald indicated that the population of Bedford Township 150 years ago was approximately 2,000 people; today, only about 600 people live here. Gerald indicated that the biggest challenge is keeping enough supporters to keep the Centre going. Some key people – such as June Quinn, who put in a huge amount of effort to bring the society to where it is today – have passed on. Others, such as Gerald, are primarily interested in doing the research, and are finding that running the Centre can add to the workload. Alan Boyce thanked Gerald for his talk and the group adjourned for lunch. Jane Adamson and Lynn Hutcheson made the sandwiches, and Irene Bauder provided the sweets.
Another Reminder The Society Pot Luck Dinner will be held on September 19 at Bellrock Hall. More details to follow.
Adjournment Andy requested a motion to adjourn the meeting. Motion: To adjourn the meeting. Moved by: Alan Boyce Seconded by: John McDougall Chairman Andy adjourned the meeting at 11:45.

File: PDA Heritage Society Meeting Minutes 2018.06.21 v.03.docx

Page 4 of 4

Page 35 of 67

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2018-49 A BY-LAW TO AMEND BY-LAW NUMBER 2016-05, AS AMENDED, TO REPLACE SCHEDULE A WHEREAS, the Municipal Council of the Township of South Frontenac deems it expedient to amend by-law Number 2016-05 as amended, as it relates to the replacement of Schedule A. NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HERBY ENACTS AS FOLLOWS: 1.

THAT Schedule A be revoked and replaced with Schedule A dated July 3rd, 2018.

THIS BY-LAW shall come into force and take effect on July 3rd, 2018.

Dated at the Township of South Frontenac this 3rd day of July, 2018. Read a first and second time this 3rd day of July, 2018. Read a third time and finally passed this 3rd day of July, 2018. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Clerk-Administrator

Page 36 of 67

By-law 2018-49 Schedule A - Investment Policy

Purpose This Policy provides guidance for the management of the Township’s investment funds including restrictions and limitations, risk tolerance and investment objectives.

Application This Policy applies to all investments made on behalf of the Township, including operating funds, reserve funds, capital funds and trust funds.

features of the type of investment.

Page 37 of 67

Page 38 of 67

Monitoring/Contraventions Failure to comply with this Policy may result in the Township holding investments which are not eligible investments as prescribed by provincial regulation.

Legislative and Administrative Authorities Section 418 of the Municipal Act, 2 S.O. 2001, c.25 as amended Ontario Regulation 438/97, Eligible Investments and Related Financial Agreements, as amended

Page 39 of 67

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2018-50 BEING A BY-LAW TO ENGAGE THE SERVICES OF AND APPOINT AN INTEGRITY COMMISSIONER FOR THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Whereas, by March 1, 2019, the Municipal Act, requires all municipalities in Ontario to appoint an Integrity Commissioner whose powers and duties are out in the Municipal Act, 2001; And Whereas, an Integrity Commissioner is responsible for performing in an independent manner the functions assigned by the municipality; Now Therefore Be It Resolved That the Council of the Corporation of the Township of South Frontenac enacts as follows: That Aird Berlis through its lead John Mascarin be engaged to assist with the orientation of the new Council, the development of a common Council Code of Conduct, a Council-Staff Relations Policy, Integrity Commissioner Complaint Policy and any other policies/procedures, governing the ethical behavior of members of council and local boards. And that such tasks be undertaken with Council well in advance of the March 1, 2019 deadline. And that Aird Berlis, led by John Mascarin be appointed as the Township’s Integrity Commissioner upon passage of the above deliverables but no later than March, 1, 2019

That upon appointment Aird Berlis will have all the functions, powers and duties of an integrity commissioner as set out in the Municipal Act, and in addition such functions, powers and duties as may be assigned by Council from time to time.
That the Township of South Frontenac hereby indemnifies and save harmless the Integrity Commissioner or any person acting under the instructions of the Integrity Commissioner for costs reasonably incurred in connection with the defence of a proceeding if the proceeding relates to an act done in good faith in the performance or intended performance of a function, duty or authority under the Municipal Act, or a by-law passed thereunder, or an alleged neglect or default in the performance in good faith of the function, duty or authority.
That the Mayor and CAO be authorized to enter into an agreement with Aird Berlis for such services.
That should any sections of this by-law, including any section or part of any schedules attached hereto be declared by a court of competent jurisdiction to be ultra vires, the remaining sections shall nevertheless remain valid and binding.
That this By-law shall come into force and take effect upon the date of final passing. Read a First and Second Time this 3rd day of July, 2018. Read a Third Time, Signed, Sealed and Finally Passed this 3rd day of July, 2018. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Page 40 of 67

Payment Listing For the period of June 20th, 2018 to July 3rd, 2018

Accounts Payable Payment Listing: 2,561,891.86

For the period of June 20th, 2018 to July 3rd, 2018 Payroll Payment Listing: Pay Period #18-13

Pay date June 20th, 2018

93,215.69

For the period of June 3rd, 2018 to June 17th, 2018

Pay date Jun 29, 2018

Council Honorarium

Total Payments

RECOMMENDATION:

It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending July 3rd, 2018 in the amount of

13,444.33

2,668,551.88

Submitted by: Mark Foster - Accounting Clerk Approved by: Stephanie Kuca - Deputy-Treasurer

2,668,551.88

System:

2018-06-28

User ID:

mfoster

Ranges: Cheque Date:

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

12:20:50 PM

From: 2018-06-20

To: 2018-07-03

Page:

Page 41 of 67

Distribution Types Included: PURCH, MISC

10 GG 0000 Gen Cheque EFT000000009524

Date

Inv #

2018-07-03

Vendor

Description

52984

COUNTY OF FRONTENAC FMIS- Q2

67121 67180

THE FRONTENAC NEWS Ad-18/06/14 Ad-18/06/21

Total EFT000000009524 EFT000000009536 2018-07-03

Total EFT000000009536

Total Gen

Amount $29,113.53 $29,113.53 $661.44 $661.44 $1,322.88

$30,436.41

0020 TaxC Cheque EFT000000009524

Date

Inv #

2018-07-03 52987

Vendor

Description

COUNTY OF FRONTENAC Q2 Levy

Total EFT000000009524

Total TaxC

Amount $1,482,887.25 $1,482,887.25

$1,482,887.25

1000 Cheque 069528

Date

Inv #

2018-07-03 154576

Total 069528 069549

2018-07-03

Vendor

ATKINSON HOME BUILDING CENTRE 36X 2Pk Fluor. Light Bulbs

Amount $402.60 $402.60

SNIDER, PERCY 18/05/30-30

Total 069549 EFT000000009518

Description

2018-07-03 5284

Total EFT000000009518 EFT000000009526 2018-07-03

Grass Cutting ASSELSTINE HARDWARE Softener Salt

$187.59 $187.59 $32.51 $32.51

CULLIGAN 2054879

Total EFT000000009526 EFT000000009541 2018-07-03 2919 Total EFT000000009541 EFT000000009557 2018-07-03

Water HUGHES CONSTRUCTION AND Grass Cutting

$91.18 $91.18 $72.95 $72.95

LONDRY ALARMS 193832

Replaced Batteries

Total EFT000000009557

Total

$86.50 $86.50

$873.33

1100 Counc Cheque 069525 Total 069525 069547

Date 2018-06-27

Inv #

Vendor

VANDERSCHOOR, KAITLYN 2018 BURSARY 2018 Bursary

2018-07-03

$500.00 $500.00

CIP #2017-09-4916 RD 38

$3,500.00 $3,500.00

Board+Engraved Plate 4X Plaques+ Brass Plate

$366.34 $232.27 $598.61

TROPHY HOUSE 4076 4048

Total 069552 EFT000000009585

Amount

RUTTAN, GERALD CIP #2017-09

Total 069547 069552

Description

2018-07-03 1095

TROUSDALE’S FOODLAND Volunteer Event @ Council

Total EFT000000009585

Total Counc

$337.66 $337.66

$4,936.27

1250 Clk Cheque EFT000000009527

Date

Inv #

2018-07-03

Vendor

Description

151405

CUNNINGHAM SWAN CARTY Disbursements

2726 3745 3809 1552 1160 5831

TROUSDALE’S FOODLAND Coffee+Milk+Cream+Sugar CAO Meeting Drinks+Snacks CAO MTG- Sandwiches + Desserts Cream Coffee+Cream Sweetner+Cream+Milk

Total EFT000000009527 EFT000000009585 2018-07-03

Total EFT000000009585

Total Clk

Amount $43.25 $43.25 $25.65 $13.59 $39.16 $5.58 $18.71 $17.89 $120.58

$163.83

1275 Fin Cheque 069548

Date

Inv #

2018-07-03 8100456530

Vendor

Description

SHRED-IT INTERNATIONAL ULC Shredding Services

Amount $436.25

System:

2018-06-28

User ID:

mfoster

Total 069548 EFT000000009515

12:20:50 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 42 of 67 $436.25

2018-07-03

ALLAN & PARTNERS LLP IAA-SOUFRO-42530 2018 Final Audit Billing

Total EFT000000009515 EFT000000009519 2018-07-03 22312

BAYRIDGE PRINTER PROS Toner

151699

CUNNINGHAM SWAN CARTY Audit- Legal Letter

43126

INDEPENDENT TELEPHONE SERVICES Mailbox 2327 B.M.

Total EFT000000009519 EFT000000009527 2018-07-03 Total EFT000000009527 EFT000000009542 2018-07-03 Total EFT000000009542

$8,700.48 $8,700.48 $538.31 $538.31 $159.85 $159.85 $66.14 $66.14

Total Fin

$9,901.03

Total GG

$1,529,198.12

20 PP&P 2100 Fire Cheque 069531 Total 069531 069544 Total 069544 EFT000000009513

Date

Inv #

2018-07-03

Vendor

Description

502400

DALEX CANADA INC. Washer + Drying Cabinet

A083814

PARADE OF PAINTS INC Gal. of Paint

A1086459 A1076597 A1044952

ABELL PEST CONTROL INC. 18/05- Pest Control 18/05- Pest Control 18/05- Pest Control

138482

AJ STONE COMPANY LIMITED Bracket Holders+ Backplates

W 393 W 375 W 309

CROSSIRON TRUCK & EQUIPMENT Service: Water in Cylinders Install Back up Camera Service:Right side tower light

2018-07-03

Total EFT000000009513 EFT000000009514 2018-07-03 Total EFT000000009514 EFT000000009525 2018-07-03

Total EFT000000009525 EFT000000009526 2018-07-03

Amount $31,764.38 $31,764.38 $36.89 $36.89 $37.72 $44.46 $46.50 $128.68 $2,015.77 $2,015.77 $361.56 $681.08 $384.94 $1,427.58

CULLIGAN 1046720

Total EFT000000009526 EFT000000009529 2018-07-03

Water

8539

D.MARTIN WELDING & FABRICATING Drill Holes for Washer

438746

FIRE SERVICE MANAGEMENT Wash+Repair

Total EFT000000009529 EFT000000009533 2018-07-03 Total EFT000000009533 EFT000000009537 2018-07-03

$33.09 $33.09 $155.18 $155.18 $269.07 $269.07

GORWAY 29340

Total EFT000000009537 EFT000000009546 2018-07-03 KS22872 KS22858 Total EFT000000009546 EFT000000009548 2018-07-03

Door Signs KENWORTH ONTARIO - KINGSTON Safety+Service Safety+Service+Repairs

$543.33 $543.33 $482.74 $910.29 $1,393.03

KILEY PAVING 18-3665

Total EFT000000009548 EFT000000009556 2018-07-03 58602116 58601707 Total EFT000000009556 EFT000000009565 2018-07-03

Payment Cert. #002 LINDE CANADA LIMITED 15687 Oxygen Oxygen

$123,899.02 $123,899.02 $92.80 $392.20 $485.00

NOONAN, MIKE 18/06-08

Grass Cutting

B04373 B03988

PAT ROGERS TOWING SERVICE Stuck in Field Tow Weren Crest- Davison Dr.

K590346 K591427

SWISH MAINTENANCE LIMITED Cleaning Supplies Cleaning Supplies

452

T. DONALDSON CONSTRUCTION Replaced Front Steel Panels

42758

TRIM-LINE OF SOUTH EAST 13X Helmet Numbers

5706

TROUSDALE’S FOODLAND Water

81209 215685

TROUSDALE’S HOME HARDWARE 2X Straps with Buckles Masonry Cut off Wheel

TCL-199591

TURRIS COMMUNICATIONS LTD Battery+ Volume Knob

Total EFT000000009565 EFT000000009570 2018-07-03

Total EFT000000009570 EFT000000009581 2018-07-03

Total EFT000000009581 EFT000000009583 2018-07-03 Total EFT000000009583 EFT000000009584 2018-07-03 Total EFT000000009584 EFT000000009585 2018-07-03 Total EFT000000009585 EFT000000009586 2018-07-03

Total EFT000000009586 EFT000000009588 2018-07-03

$275.00 $275.00 $381.60 $167.90 $549.50 $190.03 $227.43 $417.46 $1,984.32 $1,984.32 $66.14 $66.14 $59.80 $59.80 $20.33 $4.67 $25.00 $178.02

System:

2018-06-28

User ID:

mfoster

12:20:50 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT TCL-199590

Flat Rate Repair- Radio-Beep

Total EFT000000009588

Total Fire

Page:

Page 43 of 67 $264.58 $442.60

$165,970.84

2110 Cvc# Cheque EFT000000009576

Date

Inv #

2018-07-03

Vendor

Description

Amount

SIGNS PLUS 3061

2X Civic Blades

Total EFT000000009576

Total Cvc#

$18.32 $18.32

$18.32

2605 Build Cheque 069572 Total 069572 EFT000000009520

Date

Inv #

2018-07-03

Vendor

Description

NSF FEE

SMITH CUSTOM HOMES & CONST. LTD NSF FEE

22985

BLACK DOG TIRE & LUBRICANTS Install Spare

2018-07-03

Total EFT000000009520

Total Build

Amount $48.00 $48.00 $55.97 $55.97

$103.97

2620 Anml Ctl Cheque EFT000000009509

Date 2018-06-29

Total EFT000000009509 EFT000000009549 2018-07-03

Inv #

Vendor

Description

FRONTENAC MUNICIPAL LAW SF-AC-2018-JUNE ANIMAL CONTROL 18/06 KINGSTON HUMANE SOCIETY SF_KHS POUND_18-5 18/05 Pound Services SF_KHS POUND_18-5 18/05 Pound Services SF_KHS POUND_18-5 18/05 Pound Services SF_KHS POUND_18-5 18/05 Pound Services

Total EFT000000009549

Total Anml Ctl

Amount $3,256.19 $3,256.19 -$391.71 -$90.00 $24.00 $590.21 $132.50

$3,388.69

2625 Lvstck Cheque 069536

Date 2018-07-03

Inv #

Vendor

Description

LEONARD, ROBERT LIVESTOCK-18/04/16 Livestock-18/04/16

Amount

Total 069536

$717.50 $717.50

Total Lvstck

$717.50

2640 Bylaw enf Cheque EFT000000009509

Date 2018-06-29

Inv #

Vendor

Description

FRONTENAC MUNICIPAL LAW SF-P-2018-JUNE PARKING BYLAW 18/06 SF-P-2018-JUNE PARKING BYLAW 18/06

Total EFT000000009509

Total Bylaw enf

Amount $457.92 $634.98 $1,092.90

$1,092.90

Total PP&P

$171,292.22

30 Trans 3000 PW OH Cheque EFT000000009596

Date

Inv #

2018-07-03 331654

Vendor

Description

UPPER CANADA OFFICE SYSTEMS 18/06-18/08- Lease

Total EFT000000009596

Total PW OH

Amount $302.23 $302.23

$302.23

3005 RdAdmOH Cheque 069548 Total 069548 EFT000000009519

Date

Inv #

2018-07-03

Vendor

Description

8100456530

SHRED-IT INTERNATIONAL ULC Shredding Services

22312

BAYRIDGE PRINTER PROS Toner

SCRAP METAL

FRONTENAC COMMUNITY ARENA Scrap Metal

2018-07-03

Total EFT000000009519 EFT000000009564 2018-07-03 Total EFT000000009564

Total RdAdmOH

Amount $144.06 $144.06 $111.94 $111.94 $300.60 $300.60

$556.60

3010 Cheque 069530 Total 069530 069540

Date

Inv #

2018-07-03

Vendor

Description

325883

CARD FOREST PRODUCTS Hoist Blocks

22758 23339

MCCULLOUGH METALS LTD. Metal Metal

2018-07-03

Amount $38.16 $38.16 $152.64 $91.58

System:

2018-06-28

User ID:

mfoster

Total 069540 069541 Total 069541 069545

12:20:50 PM

2018-07-03

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

$54.95 $77.34 $376.51

MOON, BRAD INVISIBLE FENCE

Invisible Fence Damage

$254.40 $254.40

2018-07-03

PRECISION INDUSTRIES 2X 3" Cap with Arms

Flagging Flagging Flagging Flagging Patching+Flagging Patching+Flagging Patching+Flagging Patching+Flagging Patching+Flagging Flagging Flagging Flagging Patching+Flagging

27466 27448

BOULTON SEPTIC/LARMON’S Patching+Flagging Hot Patching

A1108737

ABELL PEST CONTROL INC. Pest Control

22998 23039

BLACK DOG TIRE & LUBRICANTS Tire Change Tire Change

5236

COMPTON PROPANE SOLUTIONS Service+Electronic box

Total EFT000000009512 EFT000000009513 2018-07-03 Total EFT000000009513 EFT000000009520 2018-07-03

Total EFT000000009520 EFT000000009523 2018-07-03 Total EFT000000009523 EFT000000009530 2018-07-03

$3,917.76 $3,805.82 $7,723.58 $66.71 $66.71 $61.06 $69.14 $130.20 $3,468.56 $3,468.56

Added Tension to Spring+Lube

$246.26 $246.26

5980

Cleaning

$390.00 $390.00

19235 19223

GREER GALLOWAY CONSULTING ENGINEERS Culverts+Causeway- Consult Consulting Services

INV108022149

HD SUPPLY CANADA, INC Ratchet+Tie Down

P28411

JOE JOHNSON EQUIPMENT INC. Windshield

9305888549

KENT AUTOMOTIVE Bolts

1807

KEYSTONE BRIDGE MANAGEMENT CORP Design of Structure

Total EFT000000009530 EFT000000009534 2018-07-03

FISH, DOROTHY

Total EFT000000009534 EFT000000009538 2018-07-03

Total EFT000000009538 EFT000000009540 2018-07-03 Total EFT000000009540 EFT000000009544 2018-07-03 Total EFT000000009544 EFT000000009545 2018-07-03 Total EFT000000009545 EFT000000009547 2018-07-03 Total EFT000000009547 EFT000000009552 2018-07-03

$1,526.39 $17,275.26 $18,801.65 $41.60 $41.60 $381.04 $381.04 $55.16 $55.16 $9,848.54 $9,848.54

LEONARD FUELS 1058-896236 1058-896362 1058-896822 1058-897936 1058-898166 1058-899715 1058-900759 1058-901185 1058-901692 1058-903467 1058-904274 1058-904589 1058-891336 1058-906244 1058-906246 1058-906259 0363-906883

Total EFT000000009552 EFT000000009553 2018-07-03

91.35L @1.1850 77.00L @1.1850 83.41L @1.2204 10.40L @1.3265 90.60L @1.2204 105.52L @1.2204 10.00L @1.3442 98.00L @1.2027 14.53L @1.2027 14.53L @1.2027 85.94L @1.2204 86.65L @1.2204 1100.5L @1.015 85.27L @1.2204 99.92L @1.2204 10.01L @1.3619 78.32L @1.2204

18/06/29-14

LEONARD, ELIZABETH Cleaning

2843

LESLIE M. HIGGINSON SURVEYING LTD. Surveying

Total EFT000000009553 EFT000000009554 2018-07-03

Total EFT000000009560

$463.77 $488.96 $488.96 $488.96 $875.78 $992.55 $992.55 $934.16 $934.16 $488.96 $488.96 $488.96 $992.55 $9,119.28

DRAPER DOORS 12600

Total EFT000000009559 EFT000000009560 2018-07-03

$107.36 $107.36

SNIDER, PERCY

2018-07-03

Total EFT000000009554 EFT000000009559 2018-07-03

Page 44 of 67

Metal Metal

18/06/06-32 18/06/07-33 18/06/13-05 18/06/14-06 18/06/14-01 18/06/13-50 18/06/12-49 18/06/11-48 18/06/08-47 18/06/12-04 18/06/11-03 18/06/08-02 18/06/05-46 Total 069549 EFT000000009512

23919 23930

5073474 Total 069545 069549

Page:

MCNICHOLS CONSTRUCTION LTD 18/06/08-WESTPORT RD 320 Cat Excavator+ Tri Axle MILLER PAVING LIMITED AUM-102-19-0079 Micro-Surfacing

$108.29 $91.28 $101.88 $13.83 $110.67 $128.90 $13.47 $117.95 $17.78 $125.45 $104.97 $105.84 $1,136.67 $104.15 $122.04 $13.68 $97.26 $2,514.11 $375.00 $375.00 $27,714.34 $27,714.34 $10,074.24 $10,074.24 $147,893.86 $147,893.86

System:

2018-06-28

User ID:

mfoster

EFT000000009561

12:20:50 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2018-07-03 INV0069088

MORRIS CHEMICALS INCORPORATED Calcium Chloride

23662

MORVEN CONSTRUCTION LTD Harrowsmith Intersection

Total EFT000000009561 EFT000000009562 2018-07-03 Total EFT000000009562 EFT000000009566 2018-07-03

Page:

Page 45 of 67 $4,574.97 $4,574.97 $139,913.51 $139,913.51

NORTRAX 992480

Service Call+6X Inserts

5174121

ONTARIO HOSE SPECIALTIES LIMITED Hose

11108 11106

R. THURSTON TECHNOLOGIES Radio Repair Install New Radio

S-0054758 S-0054728 S-0054586 S-0054176

SWEET’S SAND & GRAVEL Gravel Gravel Gravel Water Truck

K590273

SWISH MAINTENANCE LIMITED Bottles for Cleaning Supplies

343413T 343413T

TALLMAN TRUCK CENTRE LIMITED 4X Filters 4X Filters

1914

TROUSDALE’S FOODLAND Water Water

82495

TROUSDALE’S HOME HARDWARE Batteries+ Rope

Total EFT000000009566 EFT000000009568 2018-07-03 Total EFT000000009568 EFT000000009573 2018-07-03

Total EFT000000009573 EFT000000009580 2018-07-03

Total EFT000000009580 EFT000000009581 2018-07-03 Total EFT000000009581 EFT000000009582 2018-07-03

Total EFT000000009582 EFT000000009585 2018-07-03

Total EFT000000009585 EFT000000009586 2018-07-03 Total EFT000000009586 EFT000000009589 2018-07-03

$2,125.24 $2,125.24 $38.14 $38.14 $70.72 $343.87 $414.59 $9,920.06 $139,954.09 $2,909.76 $966.72 $153,750.63 $14.35 $14.35 $289.30 $289.30 $578.60 $29.94 $59.80 $89.74 $26.43 $26.43

TW PATCHING 332805

Total EFT000000009589 EFT000000009592 2018-07-03

Patching

3513

WILLIAMS HOT MIX LTD 51.06 Tonnes HL3A @92

23129992

WURTH CANADA LIMITED LED Light+Gloves

Total EFT000000009592 EFT000000009595 2018-07-03 Total EFT000000009595

Total

$1,282.18 $1,282.18 $4,780.20 $4,780.20 $187.70 $187.70

$547,396.84

3210 Brushing Cheque 069534

Date

Inv #

2018-07-03

Vendor

Amount

GIDDY, RYAN 18/06/18

Total 069534 EFT000000009586

Description

2018-07-03 82346

Remove uprooted Ash TROUSDALE’S HOME HARDWARE 29" Anvil Pruners

Total EFT000000009586

Total Brushing

$508.80 $508.80 $28.48 $28.48

$537.28

3215 Drainage Cheque EFT000000009517

Date

Inv #

2018-07-03

Description

90685581 90685581 90686156

19229

GREER GALLOWAY CONSULTING ENGINEERS Culvert Analysis+Hydraulics

Total EFT000000009517 EFT000000009538 2018-07-03 Total EFT000000009538 EFT000000009559 2018-07-03

Vendor

ARMTEC LIMITED PARTNERSHIP Culverts Culverts Culvert

MCNICHOLS CONSTRUCTION LTD 18/06/14-HWY 38 Cat Excavator+ Tri axle

Total EFT000000009559 EFT000000009567 2018-07-03

Amount $11,155.25 $11,155.25 $5,498.41 $27,808.91 $6,105.60 $6,105.60 $16,729.34 $16,729.34

O. BETTSCHEN 40849

Gravel

Total EFT000000009567

Total Drainage

$1,010.44 $1,010.44

$51,654.29

3310 Hardtop Patching Cheque EFT000000009589

Date

Inv #

2018-07-03

Vendor

Description

Amount

TW PATCHING 332805

Patching

Total EFT000000009589

Total Hardtop Patching

$10,030.99 $10,030.99

$10,030.99

3315 Sweeping Cheque EFT000000009563

Date 2018-07-03

Inv #

Vendor

Description

MUNRO & SCULLION CONTRACTING INC

Amount

System:

2018-06-28

User ID:

mfoster

12:20:50 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 25190 25190

Street Sweeping Street Sweeping

Total EFT000000009563

Total Sweeping

Page:

Page 46 of 67 $10,107.88 $10,107.87 $20,215.75

$20,215.75

3320 should maint Cheque EFT000000009567

Date

Inv #

2018-07-03

Vendor

Description

Amount

O. BETTSCHEN 40849 40807

Total EFT000000009567 EFT000000009580 2018-07-03

Gravel Gravel SWEET’S SAND & GRAVEL Gravel Water Truck Rental Gravel

$1,238.71 $869.72 $2,108.43

Total EFT000000009580

$234.20 $1,691.76 $198.30 $2,124.26

Total should maint

$4,232.69

S-0054519 S-0054520 S-0054706

3405 Washout Cheque EFT000000009567

Date

Inv #

2018-07-03

Vendor

Description

Amount

O. BETTSCHEN 40849 40722

Total EFT000000009567 EFT000000009580 2018-07-03 S-0054175 S-0054758 S-0054706

Gravel Gravel SWEET’S SAND & GRAVEL Gravel Gravel Gravel

Total EFT000000009580

Total Washout

$198.64 $1,701.29 $1,899.93 $361.74 $1,209.86 $466.07 $2,037.67

$3,937.60

3415 dust layer Cheque EFT000000009561

Date

Inv #

2018-07-03 INV0069585 INV0069418 INV0069421 INV0069419 INV0069408 INV0069378 INV0069377 INV0069107 INV0069102 INV0069101 INV0069096 INV0069420 INV0069770 INV0069796

Vendor

Description

MORRIS CHEMICALS INCORPORATED Calcium Chloride Calcium Chloride Calcium Chloride Calcium Chloride Calcium Chloride Calcium Chloride Calcium Chloride Calcium Chloride Calcium Chloride Calcium Chloride Calcium Chloride Calcium Chloride Calcium Chloride Sprayed Calcium Chloride Sprayed

Total EFT000000009561

Total dust layer

Amount $4,630.93 $2,513.37 $2,535.44 $2,506.18 $4,588.44 $4,568.11 $4,603.74 $4,603.74 $4,419.38 $4,586.84 $4,600.32 $2,871.97 $4,612.21 $4,608.78 $56,249.45

$56,249.45

3425 Gradng & Grvl resurf Cheque EFT000000009580

Date

Inv #

2018-07-03 S-0054519 S-0054706 S-0054176 S-0054174

Vendor

Description

SWEET’S SAND & GRAVEL Gravel Gravel Water Truck Grader+Water Truck

Total EFT000000009580

Total Gradng & Grvl resurf

Amount $347.68 $456.37 $1,160.06 $2,358.29 $4,322.40

$4,322.40

3505 Snw Plwng Cheque EFT000000009550

Date

Inv #

2018-07-03 2018-22207 2018-22208 2018-22209 2018-22210 2018-22211 2018-22213 2018-22214

Vendor

Description

K MULROONEY TRUCKING LIMITED Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing

Total EFT000000009550

Total Snw Plwng

Amount $1,810.07 $2,742.43 $3,134.21 $2,585.72 $2,483.76 $4,936.38 $2,022.48 $19,715.05

$19,715.05

3615 Street signs Cheque EFT000000009576

Date

Inv #

2018-07-03

Vendor

Description

Amount

SIGNS PLUS

Total EFT000000009576

$245.95 $245.95

Total Street signs

$245.95

3061

6X Street Signs

3620 Reg signs Cheque

Date

Inv #

Vendor

Description

Amount

System:

2018-06-28

User ID:

mfoster

EFT000000009586

12:20:50 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2018-07-03

TROUSDALE’S HOME HARDWARE 4X4’s for Signs

215781 Total EFT000000009586

Total Reg signs

Page:

Page 47 of 67 $45.51 $45.51

$45.51

3650 Street Lights Cheque EFT000000009574

Date

Inv #

2018-07-03

Vendor

Description

Amount

R.W. ELECTRIC

Total EFT000000009574

$1,081.86 $1,247.22 $2,329.08

Total Street Lights

$2,329.08

35019 35020

King.+Harrow- Move to new pole Rutledge Rd. Install New Arm

3800 Crssng Guards Cheque 069549

Date

Inv #

2018-07-03

Vendor

Amount

SNIDER, PERCY 18/05-18 18/05-23 18/03-16 18/02-15 18/05-24 18/04-17

Total 069549 EFT000000009510

Description

2018-06-29 18/06 18/06

Crossing Guard Crossing Guard Crossing Guard Crossing Guard Crossing Guard Crossing Guard WILSON, CHRISTINA CROSSING GUARD 18/06 CROSSING GUARD 18/06

Total EFT000000009510

Total Crssng Guards

$412.13 $457.92 $732.67 $824.26 $183.17 $824.26 $3,434.41 $600.00 $17.28 $617.28

$4,051.69

Total Trans

$725,823.40

40 Env 5005 SW & Fac OH Cheque EFT000000009594

Date

Inv #

2018-07-03

Vendor

Description

W.R. BRIGHTMAN & SON LIMITED Key Safe

Amount

Total EFT000000009594

$86.50 $86.50

Total SW & Fac OH

$86.50

17555

5105 Garb coll Cheque 069524

Total 069524 069539

Date 2018-06-29

Inv #

SNIDER, PERCY 18/06 DISPOSAL 18/06 DISPOSAL DISPOSAL 18/06-FUEL DISPOSAL 18/06-FUEL

2018-07-03 22056

Total 069539 EFT000000009508

2018-06-29

Vendor

Description 18/06 DISPOSAL 18/06 DISPOSAL DISPOSAL 18/06 Fuel Adj DISPOSAL 18/06 Fuel Adj

MADDOCKS ENGINEERING 5X TyeDee Bins

BOULTON SEPTIC/LARMON’S COLLECTION 18/06 COLLECTION 18/06 COLLECTION18/06-FUEL COLLECTION 18/06- Fuel Adj.

Total EFT000000009508 EFT000000009529 2018-07-03 8547

D.MARTIN WELDING & FABRICATING Repair Hydraulic Tank

11108

R. THURSTON TECHNOLOGIES Radio Repair

Total EFT000000009529 EFT000000009573 2018-07-03 Total EFT000000009573

Total Garb coll

Amount $11,649.51 $9,616.14 $227.69 $187.95 $21,681.29 $4,491.88 $4,491.88 $11,900.29 $232.58 $12,132.87 $133.56 $133.56 $129.74 $129.74

$38,569.34

5110 Gab disp Cheque 069532

Date

Inv #

2018-07-03

Vendor

2018-07-03

2018-06-29

30X Receipt Books

$249.31 $249.31

Bin Rental

$152.64 $152.64

SNIDER, PERCY 18/06-44

Total 069549 EFT000000009506

Amount

DIGIGRAPHICS 119

Total 069532 069549

Description

WHALEY, GEORGE 18/06 DISPOSAL 18/06 DISPOSAL

Total EFT000000009506 EFT000000009513 2018-07-03 A0730611 5054961 5054961 A1108329

ABELL PEST CONTROL INC. Rats Pest Control Pest Control 18/06 Pest Control

22312

BAYRIDGE PRINTER PROS Toner

91542

ENVIRO-GUARD PLUS INC. 18/06 Pest Control

Total EFT000000009513 EFT000000009519 2018-07-03 Total EFT000000009519 EFT000000009531 2018-07-03

$1,935.80 $1,935.80 $101.83 $58.81 $58.81 $101.83 $321.28 $86.50 $86.50 $42.74

System:

2018-06-28

User ID:

mfoster

12:20:50 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total EFT000000009531 EFT000000009543 2018-07-03

Page:

Page 48 of 67 $42.74

11662 11662 11662

JODY CAMPBELL’S SEPTIC SERVICE 18/06 Portable Toilet Rental 18/06 Portable Toilet Rental 18/06 Portable Toilet Rental

Total EFT000000009543

Total Gab disp

$117.02 $117.02 $117.02 $351.06

$3,139.33

5205 Recyc Coll Cheque 069524

Total 069524 EFT000000009508

Date 2018-06-29

2018-06-29

Inv #

Vendor

SNIDER, PERCY 18/06 DISPOSAL 18/06 DISPOSAL 18/06 DISPOSAL DISPOSAL 18/06-FUEL DISPOSAL 18/06-FUEL DISPOSAL 18/06-FUEL

Description 18/06 DISPOSAL 18/06 DISPOSAL 18/06 DISPOSAL DISPOSAL 18/06 Fuel Adj DISPOSAL 18/06 Fuel Adj DISPOSAL 18/06 Fuel Adj

BOULTON SEPTIC/LARMON’S COLLECTION 18/06 COLLECTION 18/06 COLLECTION18/06-FUEL COLLECTION 18/06- Fuel Adj.

Total EFT000000009508

Amount $12,566.92 $10,958.23 $11,697.08 $245.62 $214.17 $228.62 $35,910.64 $10,236.80 $200.08 $10,436.88

Total Recyc Coll

$46,347.52

Total Env

$88,142.69

70 Cem 7000 Health Cheque EFT000000009507

Date 2018-06-29

Inv #

Vendor

Description

D G YOUNGE CONCRETE BURIAL VAULTS SERVICES 18/06 SERVICES 18/06

Total EFT000000009507 EFT000000009541 2018-07-03 2925

HUGHES CONSTRUCTION AND Grass Cutting

Total EFT000000009541

Amount $875.14 $875.14 $686.20 $686.20

Total Health

$1,561.34

Total Cem

$1,561.34

80 Rec 8000 Rec Cheque 069527

Date

Inv #

2018-07-03 114886

Total 069527 069533

Total 069533 069540

2018-07-03

Total 069551 EFT000000009511

2018-07-03

2018-06-29

ASSELSTINE HARDWARE Paint Brush

CAMPBELL, ANNIE 18/06/18- STORR REC 18/06/18- STORR REC 18/05/28- STORR REC 18/05/28- STORR REC

Total EFT000000009521 EFT000000009528 2018-07-03 1071658 Total EFT000000009528 EFT000000009532 2018-07-03

Total EFT000000009535 EFT000000009539 2018-07-03

MCCULLOUGH METALS LTD. Dock Bracket

LEONARD, ELIZABETH 18/06 MAINTENANCE 18/06 MAINTENANCE

5291

Total EFT000000009532 EFT000000009535 2018-07-03

18/06/18- STORR REC 18/05/28- STORR REC

SYDENHAM LAKE CANOE CLUB 2018 BALL DIAMOND AD Ball Diamond Advert.

Total EFT000000009511 EFT000000009518 2018-07-03 Total EFT000000009518 EFT000000009521 2018-07-03

Description

ACME SPORT & PROMOTIONS Custom Clothing

FISHER, DAVE 18/06/18- STORR REC 18/05/28- STORR REC

26110 Total 069540 069551

Vendor

DALTCO ELECTRIC & SUPPLY Ground Plate Clamp

Amount $43.10 $43.10 $31.84 $31.84 $63.68 $35.62 $35.62 $500.00 $500.00 $142.50 $142.50 $4.67 $4.67 $31.84 $31.84 $63.68 $27.99 $27.99

EVERTEMP INC 32078

Service HVAC+HRV

$1,556.63 $1,556.63

FOX, KEVIN 18/06/18- STORR REC 18/05/28- STORR REC

18/06/18- STORR REC 18/05/28- STORR REC

$31.84 $31.84 $63.68

HARROWSMITH & DIST S & A CLUB 2018 CANADA DAY Canada Day Supplies

Total EFT000000009539 EFT000000009541 2018-07-03 2919 2921 2920 2922 2924 2918 2923

HUGHES CONSTRUCTION AND Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting Grass Cutting

$1,000.00 $1,000.00 $72.95 $454.76 $337.70 $240.45 $399.83 $267.46 $289.07

System:

2018-06-28

User ID:

mfoster

12:20:50 PM

Total EFT000000009541 EFT000000009551 2018-07-03

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

60553 Total EFT000000009555 EFT000000009557 2018-07-03

7915

Replaced Batteries MCKENNA’S LOCK & KEY Assa Twin Cylinder

PANTREY, AMANDA 18/06/18- STORR REC 18/06/18- STORR REC 18/05/28- STORR REC 18/05/28- STORR REC ROLLINS, ELLWOOD 18/06/18- STORR REC 18/06/18- STORR REC

Total EFT000000009571 EFT000000009574 2018-07-03

$31.84 $31.84 $63.68 $793.05 $793.05 $86.50 $86.50 $198.43 $198.43 $65.00 $65.00 $130.00 $31.84 $31.84

R.W. ELECTRIC 35027

Total EFT000000009574 EFT000000009575 2018-07-03

Repair Net+Install new section

33847

SELECT DOOR AND FRAME Washroom Signs

5166

SIMMONS PLUMBING & PUMP SERV. UV Bulb, Sleeve + Filter

Total EFT000000009575 EFT000000009577 2018-07-03

SMITH, ROBERTA 18/06/18- STORR REC 18/06/18- STORR REC 18/05/28- STORR REC 18/05/28- STORR REC

Total EFT000000009578 EFT000000009580 2018-07-03 S-0054175

SWEET’S SAND & GRAVEL Gravel

82542 82442 82244 82258 82319

TROUSDALE’S HOME HARDWARE Canadian Flag Primer Paint+ Supplies Line Marking Powder Links+Snaps

Total EFT000000009580 EFT000000009586 2018-07-03

Total EFT000000009586 EFT000000009587 2018-07-03

$2,228.03 $2,228.03 $83.44 $83.44 $224.89 $224.89 $31.84 $31.84 $63.68 $117.45 $117.45 $73.25 $40.69 $96.26 $54.92 $15.02 $280.14

TRUE ELECTRIC 6846 6846

New Outlets+Wiring New Outlets+Wiring

16821 16822 16825 16824 16820

UNITY SOD FARM LTD. Areation+Fertilizing Areation+Fertilizing Fertilizer Diamond Maintence Areation + Fertilizer

Total EFT000000009587 EFT000000009590 2018-07-03

Total EFT000000009590 EFT000000009593 2018-07-03

Page 49 of 67

LONDRY ALARMS

Total EFT000000009557 EFT000000009558 2018-07-03

Total EFT000000009577 EFT000000009578 2018-07-03

18/06/18- STORR REC 18/05/28- STORR REC

LIGHTING…FX INC. 6X 120V Wall Packs

193832

Total EFT000000009569 EFT000000009571 2018-07-03

9 $2,062.22

KOT, JOHN 18/06/18- STORR REC 18/05/28- STORR REC

Total EFT000000009551 EFT000000009555 2018-07-03

Total EFT000000009558 EFT000000009569 2018-07-03

Page:

WOOD, ALVIN 18/06/18- STORR REC 18/05/28- STORR REC

Total EFT000000009593 EFT000000009594 2018-07-03 17555

18/06/18- STORR REC 18/05/28- STORR REC

W.R. BRIGHTMAN & SON LIMITED 6X Duplicate Keys

Total EFT000000009594

Total Rec

$5,223.08 $4,313.75 $9,536.83 $707.23 $437.57 $524.67 $864.96 $707.23 $3,241.66 $31.84 $31.84 $63.68 $152.64 $152.64

$22,859.71

8020 Swim Cheque 069527

Date

Inv #

2018-07-03 114886 114886 114886

Total 069527 069535

2018-07-03

Vendor

ACME SPORT & PROMOTIONS Custom Clothing Custom Clothing Custom Clothing

Amount $129.31 $67.73 $80.05 $277.09

JET SIGNS 56573 56573

Total 069535 EFT000000009586

Description

2018-07-03 82553

A-Frame+ Insert A-Frame+ Insert TROUSDALE’S HOME HARDWARE Cleaning Supplies

Total EFT000000009586

Total Swim

$180.53 $270.79 $451.32 $14.72 $14.72

$743.13

8025 Day Cmps Cheque 069527

Date

Inv #

2018-07-03 114886 114886 114886 114886

Total 069527

Vendor

Description

ACME SPORT & PROMOTIONS Custom Clothing Custom Clothing Custom Clothing Custom Clothing

Amount $129.31 $67.73 $80.05 $18.48 $295.57

System:

2018-06-28

User ID:

mfoster

12:20:50 PM

069535

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2018-07-03

Page:

Page 50 of 67

JET SIGNS 56548

Plasicade + Insert

Total 069535

Total Day Cmps

$241.07 $241.07

$536.64

8030 Cda Day Cheque 069520 Total 069520 069521

Date 2018-06-21

Inv #

2018-06-21

Total 069522 069523 Total 069523 069526

2018-06-21

WEDDEN, JESSICA Performance-Bedford Pancake

CODE, JEFF CANADA DAY 2018

2018-07-03

40X Medallions NOTHING BUT TEES Canada Day T-Shirts

Total EFT000000009579 EFT000000009593 2018-07-03

$100.00 $100.00 $225.00 $225.00 $600.00 $600.00 $140.00 $140.00 $203.52 $203.52 $1,200.00 $1,200.00

A PARTY CENTRE 56802

Total EFT000000009516 EFT000000009579 2018-07-03

Amount

3D TROPHIES

0230 Total 069543 EFT000000009516

Performance Canada Day-Sunbury

THE NOT SO AMATEUR AMATEURS 2018 CANADA DAY 2X Face Painters

11743 Total 069526 069543

Description

GRUNDY, CAITLIN 2X CANADA POSTER 2X Canada Poster

2116407 Total 069521 069522

Vendor

Tent+Table+Chairs

SNIDER, MONICA CANADA DAY 2018 Clown Services WOOD, ALVIN STAPLES ORDER

Staples Order

Total EFT000000009593

Total Cda Day

$1,669.37 $1,669.37 $160.00 $160.00 $424.34 $424.34

$4,722.23

8210 VCA Cheque 069537

Date

Inv #

2018-07-03 2018020

Total 069537 069538

2018-07-03

Vendor

LINGEN, DEBORAH Mail Event Flyers

Total 069542 069553 Total 069553 EFT000000009522

Amount $147.92 $147.92

LINGEN, ERIC 2018021

Total 069538 069542

Description

2018-07-03

Design Summer Event Flyers

2018022

MORTON, TABITHA Roll of Stamps-Car Show

18/08/05-VCA

VERONA LIONS CLUB Music in the Park

2018025

COLEMAN, DONALD VCA Meeting refreshments

2018-07-03

Total EFT000000009522

Total VCA

$150.00 $150.00 $86.50 $86.50 $100.00 $100.00 $38.66 $38.66

$523.08

8230 SF Rides Cheque 069546

Date

Inv #

2018-07-03 141

Vendor

Description

RASBERRY, GARY Music

Total 069546

Total SF Rides

Amount $350.00 $350.00

$350.00

8405 Ver&Dis Hist Cheque 069529 Total 069529 069550

Date 2018-07-03

Inv #

Vendor

BOYCE, ALAN PAST PERFECT

2018-07-03 18/06/19 18/06/19 18/06/19 18/06/19 18/06/19

Description Museum Software

STEWART, BARBARA Doors Open-Dessert Squares Doors Open-Iced Tea Doors Open- Cookies Flag for Pole Joyce Casement- Lunch Meeting

Total 069550

Amount $1,986.02 $1,986.02 $35.98 $8.69 $7.99 $13.22 $136.00 $201.88

Total Ver&Dis Hist

$2,187.90

Total Rec

$31,922.69

90 Plan 9000 Plan Cheque 069555

Date 2018-07-03

Inv #

Vendor

Description

548883 ONTARIO LIMITED Z18/07- REFUND Z18/07- REFUND BALANCE

Amount -$1,576.00

System:

2018-06-28

User ID:

mfoster

Total 069555 069561 Total 069561 069566 Total 069566 069568 Total 069568 EFT000000009524

12:20:50 PM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 51 of 67 -$1,576.00

2018-07-03

FILLION JONATHAN Z18/04- REFUND Z18/04- REFUND BALANCE KERR, EVERETT Z18/06- REFUND Z18/06- REFUND BALANCE MCPHERSON, THERESA Z18/05- REFUND Z18/05- REFUND BALANCE

2018-07-03 52991

COUNTY OF FRONTENAC Teranet

151414 151413 151409 150446 150443 150441 150436 150434

CUNNINGHAM SWAN CARTY Concent Applications Island Access Requirements Lots of Subdiv. on Single Role Planning-Disbursements OP Amendments Complaint Property Property

Total EFT000000009524 EFT000000009527 2018-07-03

Total EFT000000009527

-$1,576.00 -$1,576.00 -$1,676.00 -$1,676.00 -$1,476.00 -$1,476.00 $1,940.89 $1,940.89 $152.64 $127.20 $178.08 $29.99 $152.64 $508.80 $116.11 $152.64 $1,418.10

Total Plan

-$2,945.01

Total Plan

-$2,945.01

99 9999 Cheque 069567 Total 069567 069575

Date 2018-07-03

Inv #

2018-07-03

2018-07-03 CRADJ5137-1

Total 069577 069583 Total 069583 EFT000000009550

2018-07-03

Tax refund MCCARTNEY KATHERINE JANE Tax Refund

DEYO, CAROLYN 2018 WATER REFUND 2018 Water Refund

2018-07-03 2018-22414

K MULROONEY TRUCKING LIMITED Property Standards

623405 623404 623403 623253 623295 623296 623293 623292 623289 623294 623291 623290

ROSEN ENERGY GROUP F 696.3L MKD @.9620 F 1143.0 L CLR @1.0950 F 1496.7 L GAS@1.0760 SUN-1106.8L CLR@1.0890 B 1358.5L CLR @1.108 B1457.3L MKD @.9750 P 166.6L MKD@ .975 P 387.4L CLR @1.108 F 1547.9L GAS @1.0930 B 142.7L GAS @1.0930 F 632.8L MKD @.9750 F 1329.04L CLR @1.1080

Total EFT000000009550 EFT000000009572 2018-07-03

Total EFT000000009572

VAN BEERS MARGARET Tax Refund

Amount $33.80 $33.80 $2,349.28 $2,349.28

DJIAN DIMITRIJE CRADJ5134-1

Total 069576 069577

Description

KLEYNGELD-HOLE, DEBORAH 2018 TAX REFUND 2018 TAX REFUND

CRADJ4787-1 Total 069575 069576

Vendor

$1,041.80 $1,041.80 $571.56 $571.56 $208.68 $208.68 $586.02 $586.02 $681.63 $1,273.62 $1,638.79 $1,226.52 $1,531.71 $1,445.88 $165.30 $436.79 $1,721.63 $158.72 $627.84 $1,196.84 $12,105.27

Total

$16,896.41

Total

$16,896.41

Total

$2,561,891.86

Page 52 of 67

REPORT TO COUNCIL FIRE SERVICES

AGENDA DATE:

July 3, 2018

SUBJECT:

New Legislated Fire Regulations (FPPA)

RECOMMENDATION: That Council Receive this Report for Information. BACKGROUND: On March 6, 2018, Acting Fire Chief Gervais presented information regarding potential changes to the Fire Protection and Prevention Act which will have direct impact to the Fire Services provided for the Township of South Frontenac. Acting Fire Chief Gervais provided feedback and comments to the AMO Policy Update Reports dated January 30, 2018 and February 20, 2018. On March 9, 2018, a letter was sent to The Honourable Marie-France Lalonde, Minister of Community Safety and Correctional Services from the CAO of The Township of South Frontenac. This letter included comments on the Draft Fire Regulations. The three draft regulations were as follows: i) ii) iii)

Mandatory Firefighter Certification Public Reports Community Risk Assessments

Since that initial report and presentation, legislation changing the regulations in the FPPA has been passed and will come into effect in July 2019 and January 2020 respectively. Council directed staff to comment further once the regulations were passed and that staff explore the potential impact of these changes on the service delivery of the Fire Department in The Township of South Frontenac.

MANDATORY TRAINING REQUIREMENTS Overview: This change will have significant impact to the fire service of the Township of South Frontenac. Like many in the Province of Ontario, South Frontenac Fire and Rescue did not fully adopt the NFPA Standards when the Province made the switch in 2013. As a result, our current training programs are out of date. We are currently training to various bits and pieces of training programs and each of the 9 stations is doing something different. A completely new training program needs to be developed, implemented, and managed. A comprehensive training package needs to include the following to meet the legislated requirements moving forward. •

A standardized Maintenance Training Program. This program encompasses the weekly training done by volunteer firefighters. It needs to include and meet the 24 modules of NFPA 1001 Level I and II. This program will have a 3 year cycle which will allow personnel to complete the 24 modules on a circular basis. Upon completing all the modules,

Our strength is our community.

Page 53 of 67

REPORT TO COUNCIL FIRE SERVICES

firefighters will have the ability to complete the written and practical testing required for certification. •

A Specialized Module Training Program. This program will meet the requirements of specialized training modules, outside of the regular firefighter modules of NFPA 1001 Level I & II. This program will correspond with the Establishing and Regulating By-Law for service as defined by Municipal Council. It will include subjects such as Auto Extrication, Marine Firefighting, Water/Ice Rescue, Medical Emergency Response, and Hazardous Materials Response. All of these modules are now required to have certified personnel performing these functions. These programs are typically 40 hour commitments and can be offered in various ways such as In House Training, attending the Ontario Fire College, or attending third party agencies offering programs that are certified. If In House Training is offered, instructors will need to become Certified Instructors for that discipline through Train-the-Trainor Courses offered through the Ontario Fire College. These are also typically 40 hour courses.

•

A Driver Certification Training Program. South Frontenac Fire and Rescue currently has an excellent Driver Training Program which is meeting the needs of the department and allows personnel to obtain their DZ Licenses to operate Fire Apparatus. The change in legislation will only affect our ability to allow personnel to operate the Pump Components of the trucks. NFPA 1002 is the Standard for Driver Operators and Pump Operators. This standard is achievable through a 40 course and is mandatory for any Driver/Operators hired after July 1, 2019. Currently, South Frontenac Fire and Rescue does not have any personnel certified Train-the-Trainers to deliver this course.

•

A Recruit Training Program. Any personnel hired after July 1, 2019 will require certification to the NFPA 1001 Level I (Exterior Firefighting) and Level II (Interior Firefighting). Firefighters will need to train under the guidance of either a Certified FF or a Firefighter Grandfathered for equivilency. If following the current model used for South Frontenac Fire and Rescue Recruit Programs of training 1 sessions per week and 2 complete weekends, it will take a newly hired Recruit Firefighter 2-3 years to complete the requirements of the certification. This will also include written and practical evaluations completed by the Province of Ontario Academic Standards and Evaluation (AS&E). Once completed the program and successfully passed the testing, only then will they be able to function in the role of Firefighter.

Current Status: Currently 60% of the current firefighters of South Frontenac Fire and Rescue will be able to be granted equivalency to NFPA 1001 FF Level I & II. This will only capture personnel with 5 years’ experience as of December 31, 2015. The remaining personnel are not eligible to achieve equivalency through the Grandfathering process. The legislative changes do not force these personnel to become certified, although it would be preferable. It is the intention of the Fire Chief to capture the requirements of certification through the previously described Maintenance Training Program delivered over 3 years. Once personnel complete the requirements over this time period, they will have the option to challenge the written and practical assessments to become certified. This process will be supported by the Fire Chief and will have the intention to have all Our strength is our community.

Page 54 of 67

REPORT TO COUNCIL FIRE SERVICES

members become certified. This will alleviate any gaps in certification and relieve any potential liability for the municipality. Officers with 5 years’ experience as an officer as of December 31, 2015 will also be Grandfathered with equivalency to NFPA 1021 Fire Officer Level I. We currently have only 1 person meeting the eligibility to be grandfathered to NFPA 1031 Fire Inspector Level I. This member is a volunteer and is not available to meet the demands of a Fire Prevention/Fire Investigation required by the municipality. This role is currently being added to the workload of the Fire Chief and requires a significant amount of time and resources to meet the legislative requirements of requests for inspection, investigation, and compliance. We currently have 10 personnel meeting the requirements to be grandfathered to NFPA 1041 Fire Instructor Level I. These members will be able to deliver only training programs to which they are certified or granted equivalency. Example: Being a trainer for Pumper Operations requires the Instructor be certified in Pumper Operations. Impact: If these training programs are not developed, implemented, and managed, the current core services provided by South Frontenac Fire and Rescue will need to be significantly reduced to avoid potential liability from our current operations. This could include reducing our current ability to fight interior structural fires and reducing that capability to defensive exterior attack only. It could also include reducing our current ability to provide a Marine firefighting capability, Auto Extrication Operations, Water/Ice Rescue Operations and ability to meet our current Water Shuttle Accreditation moving forward in the future. We also increase the risk of not providing adequate supervision as defined by the Occupational Health and Safety Act if we do not provide appropriate training to the Officers (Captains) of South Frontenac Fire and Rescue. The Township of South Frontenac, as the Employer, must provide adequate training to its supervisors as prescribed. This means that we must have an adequate Officer Development Training Program to support the function of our front line supervisors. Summary: Our current Training Program is spread out across the various stations and former townships. There are bits and pieces of training programs and various means of delivery which differ from station to station. A comprehensive and standard package needs to be developed and implemented. This package should encompass and be supported by the Establishing and Regulating By-Law for Fire Service delivery for the municipality. The current By-Law is out of date and not specific enough to set the direction of Council to provide fire service to the community. The adoption of the NFPA Standards occurred in the Province of Ontario in 2014 and eliminated the previous Ontario Standardized Curriculum. This change was a result of Ontario becoming better aligned with the rest of North America. South Frontenac Fire and Rescue did not fully evolve and implement these changes and we, like many in the Province, are behind in its implementation. Achieving compliance and developing a standardized training component to our

Our strength is our community.

Page 55 of 67

REPORT TO COUNCIL FIRE SERVICES

services will require a large amount of resources, time, and financial commitment from the municipality. The resources required to meet these legislative changes are not currently in place within the current structure of South Frontenac Fire and Rescue. Our current and past ways of supporting these functions has been by volunteer staff and are not consistent or standardized throughout the municipality. Creation of the identified training programs will take considerable time to develop. Currently, the responsibility rests with the Fire Chief and will require a significant amount of time to develop, implement and manage. This will not be achievable within the current timelines set by the Province of Ontario or sustainable moving forward with the current duties of the Fire Chief. 2) COMMUNITY RISK ASSESSMENTS Overview: This legislative change will require all municipalities to undertake a standardized risk assessment that will be used to inform the development of municipal fire protection services. The Community Risk Assessments are to be completed using only the data available to the fire chief/department. A full risk assessment must be conducted every five years, with monitoring and reviewing conducted annually. The first full Community Risk Assessment will need to be completed within the first 5 years of the legislation coming into effect July 1, 2019. Therefore, the first Community Risk Assessment will need to be developed and submitted by July 1, 2024. OFMEM is to provide a risk assessment guideline that includes a sample template for fire departments; flexibility to allow calculations to be done in-house. This template and guideline has not been completed by the OFMEM to date. Once the first Community Risk Assessment is completed and submitted, it will need to be review and amended annually based on any changes in the municipality. Current Status: This change in legislation aligns with the former requirement to complete Simplified Risk Assessments for the municipality. Currently, no records of any documented Simplified Risk Assessments have been located and therefore have not likely been completed by South Frontenac Fire and Rescue. Impact: This is a process that will need to be undertaken by the Fire Chief. It is mostly administrative in nature and will require a time commitment from the Fire Chief to complete the initial assessment and annually review the assessment once the first version has been submitted and approved by the OFMEM. It is unclear, at this time, on the specific details of the time commitment required to meet this change in legislation. The Fire Chief will monitor correspondence from the OFMEM regarding this change and will act once the OFMEM has completed and rolled out there template and guideline. Summary: The Fire Chief believes this will be a positive change to legislation. This process will assist in identifying gaps in our current operations and identify gaps to assist in the process of strategic planning for South Frontenac Fire and Rescue Our strength is our community.

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This Regulation falls in line with the current requirements to conduct Simplified Risk Assessments. The previous requirement did not specify dates and the new Regulation is more specific. This change is achievable under the direction of the Fire Chiefs Office. It will require a significant amount of data to be analyzed and inputted. Given the lack of records the Fire Chief will be starting with a blank slate be conduct and identify the Community Risk Assessments. The Fire Chief believes this is an important function and will support the direction of services for the community. It will also support and align with the Emergency Management Functions performed by the Fire Chief. The OFMEM will be supporting and developing reporting templates to support the development of these assessments. A five year buffer of time is available to complete the initial assessment. Once the initial assessment is conducted, an annual review will be required. This process will be a function of the Fire Chief and will require a reasonable amount of time and resources commitment by the Chief. 3) PUBLIC REPORTS Overview: This regulation was created to enhance the consistency of fire safety across the province, increase transparency and accountability, and ensure that fire protection services meet the unique needs of communities. It comes into effect January 1, 2020. This report will include Alarm Dispatching Times, Turnout Times, Travel Times, Initiating Action/Intervention Times, and Total Response Times. The reports will be made Public by the OFMEM and the Authority Having Jurisdiction (Fire Chief) will be required to produce an additional report to the Council of the Municipality regarding the same specifications. The OFMEM will be developing standardized templates for completing this requirement. To date, these templates have not been developed. Current Status: Standard Incident Reporting (SIR) from the municipal fire department to the OFMEM has been in place for several years. Report data is transferred to the OFMEM quarterly and compiled each year by the OFMEM. South Frontenac Fire and Rescue continues to capture our incident details through our FirePro Records Management System (RMS). The Fire Chief will monitor correspondence from the OFMEM regarding these changes moving forward and will act accordingly once the templates and guidance is provided by the OFMEM. Impact: Publically reporting the data related to our incidents will publically identify gaps in our service delivery. Specifically, it will highlight deficiencies in our response Our strength is our community.

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times and intervention times. Once this information is made public, Council will need to review and examine our current service delivery expectations and set criteria and benchmarking moving forward. Achieving these set benchmarks will be the responsibility of the Fire Chief to manage and report back to Council with any deficiencies and challenges related to meeting the expectations and criteria. Once Council has set the required benchmarks and response capabilities for the municipality, resources such as increasing staffing levels may need to be reviewed and adjusted to meet the expectations. The requirement for the Fire Chief to report the data to council will include recommendations to overcome challenges and gaps identified in the report. It will be the direction of Council that will decide what resources will be made available to overcome the gaps and challenges identified in the report. This change in legislation will also require a significant time commitment from the Fire Chief. It will add to the existing workload of the Fire Chief and will continue to stretch the current time commitments of tasks already being undertaken by the Fire Chief. Summary: The requirement to Publically Report our incident data will highlight our current service capabilities and assist with setting direction moving forward for our future service delivery requirements and expectations. It will be a true act of transparency moving forward. It will allow the public to view our statistics and have a true sense of our capabilities. It will assist in setting the direction of the fire services moving forward. FINANCIAL/STAFFING IMPLICATIONS: Future staffing needs to address these statutory requirements will be forthcoming in future budgets. ATTACHMENTS: None

Submitted/approved by:

Prepared by:

Wayne Orr, CAO

Darcy Knott, Fire Chief

Our strength is our community.

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REPORT TO COUNCIL FIRE SERVICES

AGENDA DATE:

July 3, 2018

SUBJECT:

Naloxone

RECOMMENDATION: That Council receives this report and update on the implementation for the delivery of Naloxone as part of the fire service medical response for information. BACKGROUND: In 2016 at least 2,800 Canadians died from opioid related causes. And the rate was expected to increase in 2017 to approximately 3,000. Ontario experienced approximately 865 deaths in 2016 which can be attributed to opioid-related toxicity. The following drugs are classified as opioids: “Codeine, methadone, oxycodone, fentanyl, hydromorphone, heroin, morphine, other opioids (hydrocodone, meperidine, propoxyphene, pentazocine, anileridine, tramadol, buprenorphine, oxymorphone), In 2015, over half of all opioid-related deaths involved a single opioid (58%) with the most common opioids involved being Fentanyl. Symptoms of an opioid overdose include: • Loss of consciousness • Unresponsive to outside stimulus • Awake, but unable to talk • Breathing is very slow and shallow, erratic, or has stopped • For lighter skinned people, the skin tone turns bluish purple, for darker skinned people, it turns grayish or ashen. • Choking sounds, or a snore-like gurgling noise (sometimes called the “death rattle”) • Vomiting • Body is very limp • Face is very pale or clammy • Fingernails and lips turn blue or purplish black • Pulse (heartbeat) is slow, erratic, or not there at all. Naloxone is a medication (antidote) used to block the effects of opioids. It works by removing the opioid from the opioid receptors and replacing it with Naloxone, allowing the individual to breathe and thereby reducing the effects of the opioids. Naloxone works within five minutes when sprayed into the nose. The effects of naloxone last about half an hour to an hour. Multiple doses may be required, as the duration of action of most opioids is greater than that of naloxone. Naloxone can be administered to a patient suffering an opioid overdose either intramuscular injection or intranasal. SUMMARY: An MOU has been signed between The Township of South Frontenac Fire Services and KFLA Public Health to provide Naloxone Kits to our frontline firefighters. Each kit will contain 2 doses of Naloxone. The first will be for our personnel in the event of an accidental exposure. The second will be for delivery to a patient if the signs and symptoms suggest a potential opioid overdose.

Our strength is our community.

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KFLA Public Health has delivered training related to the use and delivery of Naloxone to South Frontenac Fire and Rescue personnel. Procedures for delivery have been developed. An order for the Naloxone Kits has been placed with KFLA Public Health and the kits are expected to be ready for use on the apparatus by the end of July 2018. FINANCIAL/STAFFING IMPLICATIONS: None ATTACHMENTS: None

Submitted/approved by:

Prepared by:

Wayne Orr, CAO

Darcy Knott, Fire Chief

Our strength is our community.

Page 60 of 67

INFORMATION REPORT TO COUNCIL Fire Services

AGENDA DATE:

July 3, 2018

SUBJECT:

Tender No. FD-2018-01 2019 4x4 Mid-Size SUV

RECOMMENDATION: For information only BACKGROUND: The Fire Department budgeted for a replacement Truck for the Fire Chief in 2018. On June 5, 2018 Council approved a change in vehicle type to a MidSized SUV to better meet the needs of the Fire Chief and be more fuel efficient than a Pick-Up Truck. Specifications for the change were presented and approved. A tender was sent out for a Mid-Size 4x4 SUV. This tender was advertised on the internet, and distributed to local vendors. This tender closed on June 27, 2018 and two bids were received. The results, after taking into account the trade in value, in ascending order, are as follows: Supplier

Total (Incl. HST)

Kingston Dodge

$32,522.53

(Jeep Cherokee)

Jim Thompson Chrysler

$35,685.17

(Jeep Cherokee)

The submission of the low bidder has been evaluated and was found to be accurate and complete. Kingston Dodge is a reputable supplier of vehicles who has provided a vehicle meeting the specifications and requirements of the Tender. Their submission is for One (1) 2019 Model Jeep Cherokee Trailhawk 4x4 in Firecracker Red. For these reasons, and also because their tendered price was $3,162.64 lower than the bid from Jim Thompson Chrysler, the Fire Department has awarded the tender, through delegated authority, to Kingston Dodge, for $32,522.53 which includes HST. FINANCIAL/STAFFING IMPLICATIONS: An Amount of $45,000.00 was approved in the 2018 Capital Budget for this purchase. Sufficient budget remains for the required marking of the vehicle and emergency lighting.

Submitted/approved by:

Prepared by:

Wayne Orr, CAO

Darcy Knott, Fire Chief / CEMC

Our strength is our community.

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June 28, 2018 RE: MNRF and Explanation of Benefit Permits Wayne/Angela, Apologies, but we will have to postpone our MNRF attendance at the Council meeting again. The MNRF is under a new travel limitation as part of expenditure management measures, so Catherine and I will not be able to attend on July 3rd. I will let you know if the travel limits change to enable us to attend. Again, sorry about this. Andy Baxter Resources Operations Supervisor Peterborough District - MNRF T: 705-755-3304 C: 705-875-1946

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From: Philippe Archambault [mailto:philippe@philippearchambault.ca] Sent: June-20-18 7:59 AM To: Mark Segsworth msegsworth@southfrontenac.net; Jevon Austin jevonkeith@gmail.com; laura_shorrock@hotmail.com Cc: Wayne Orr worr@southfrontenac.net; dave fish davidsafish@gmail.com Subject: COW Meeting yesterday Good morning Mark, Thank you for bringing the speed analysis yesterday at the COW. I am copying Jevon who will follow up with you this week. Jevon, Chris and I have reviewed the data and it exactly demonstrates what we have been witnessing. Most cars, 50%+ are following the speed limit and the cars speeding at 2am are not too worrisome for us. Our problem is when we see between 10 to 11am on Saturday morning 7 out of 19 cars going between 70 and 80 km/h…or a few evenings between 5pm and 8pm, a few cars driving above 90 to 100 km/h…. This is why we felt the speed bump worked because it catches those cars… If one of our children was coming out of the drive on their bikes at that point that would be it. I just wished that we had this data before our attendance to the COW last night our discussion would have been a little more informed. Wayne; could you please pass along our follow up concerns to council.

Kind Regards, Cordialement, Philippe Archambault - MBA 613-583-2135

Page 63 of 67

ENVIRONMENTAL INFORMATION FOR MUNICIPALITIES IN THE RIDEAU VALLEY May/June 2018

Baxter Pond Restoration Celebrated The sun was shining on Baxter Conservation Area as it celebrated the opening of its refreshed, rehabilitated ASL Pond on May 24. Funding partners, staff and over 60 guests gathered to enjoy the event. Baxter is visited by over 7,000 students annually, 5,000 of which visit the pond, ranging from kindergarten to university level. The pond is the perfect spot for them to learn about freshwater pond ecology. Highlighted features of the pond are new, underwater slopes that allow for more diverse plant growth, sunken trees and inverted tree root balls that provide habitat and safe rest areas for pond residents and a shiny new turtle basking platform, to name a few. New viewing platforms with interpretive signs have been installed. The restoration was made possible by ASL Agrodrain, the Canadian Armed Forces Fish and Game Club, Canon Canada, City of Ottawa, Don Maciver Memorial Fund, Kiwanis Club of Manotick, Ontario Federation of Anglers and Hunters Zone F, TD Friends of the Environment, along with the Rideau Valley Conservation Authority and Rideau Valley Conservation Foundation. DAN can tell you more at ext. 1124, dan.cooper@rvca.ca.

(Left to right) Jeanine Maciver (Don Maciver Memorial Fund), Michael Poliwoda (RVCF Executive Director), Adrian Smith (Manager TD Bank, Manotick), Ryan Polkinghorne (Project Manager Surface Water Engineering Support Services, City of Ottawa), Bill McShane (ASL Agrodrain President), Sommer Casgrain-Robertson (RVCA General Manager), Sandro Ricci (ASL Agrodrain Vice President of Business).

Open House — Nichols Creek Hazard Maps

RVCA has recently completed a hazard mapping study for Nichols Creek from Montague Boundary Road to the Jock River. The maps are available for public review at an open house on Tuesday, June 26. Hours are from 4:30 to 8:00 p.m. at the Rev. Gillissie Parish Hall, St. Phillip Catholic Church, 127 Burke Street in Richmond. These hazard maps, also called flood risk maps, are used by the City of Ottawa when updating its Official Plan and Zoning Schedules and in the review of development applications under the Planning Act. The RVCA also uses them in the administration of regulations made under Ontario Regulation 174/06 — Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation. To learn more, visit www.rvca.ca/nicholscreek or contact MEGAN at development@rvca.ca or extension 1193.

Season Summary — Flood Forecasting & Warning This spring has been relatively dry and has resulted in a subdued flood forecasting and warning season. Peak flow was reached on April 19 at 242.92 CMS (cubic metres per second) which is well below normal. 17 Watershed Conditions Statements (WCS) were issued beginning on January 12. This is in sharp contrast to 2017 when 31 Statements were issued and prolonged and significant flooding occurred in parts of the Rideau and Ottawa Rivers. Of the 17 WCS this season, four water safety messages were posted, eight flood outlook messages (two for the Ottawa River) indicating that a below average spring freshet was expected and one flood warning with five updates issued for Bobs and Christie Lakes. The lakes did reach flood level and a flood warning was issued on April 28. By May 15 the warning was terminated as levels returned to below flood thresholds. To learn more about RVCA’s Flood Forecasting and Warning Program or to learn about this spring’s water levels call PATRICK at ext. 1210 patrick.larson@rvca.ca.

Kids learning about pond life on one of Baxter ASL Pond’s new viewing platforms.

Congratulations Eric!

Congratulations to RVCA Regulations Inspector Eric Kohlsmith who received the Industry Steward Award at the Ontario Onsite Wastewater Association’s Annual Conference. Eric is being recognized for his exceptional work at promoting the onsite industry and providing onsite education to Ontario residents. Eric has been a Part 8 Building Official for RVCA since 2008 working in Tay Valley Township. Over the last 10 years he has administered a sewage system re-inspection program and is a member of the Ontario Building Officials Association (OBOA) Golden Triangle Chapter Part 8 Committee. Eric is also an instructor with the Ontario Rural Wastewater Centre delivering courses related to onsite sewage systems and was a member of the Technical Advisory Committee for the last round of proposed code changes for Part 8. TERRY can tell you more at terry.davidson@rvca.ca or ext. 1107.

Spring Tree Plant — Done!

Great news for the Rideau Valley — 275,000 native, healthy tree seedlings were planted this spring. These all count towards RVCA’s goal of planting 6.5 million trees by 2020. Congratulations to Scott and his team for overseeing this program that improves watershed health. The new trees will increase forest cover, improve wildlife habitat, increase biodiversity, protect soil from erosion, improve water quality and so much more. Anyone with one+ acres of land who is willing to plant 500 or more trees can sign up for the program. Free site visits, forestry expertise, planting plans, site preparation and post planting visits and follow-up operations are all part of the service. And, landowners willing to plant over 2,000 trees are eligible for incentives that will keep costs as low as $0.15 per tree! Call SCOTT at ext. 1175 or scott.danford@rvca.ca.

Page 64 of 67 May/June 2018 ENVIRONMENTAL INFORMATION FOR MUNICIPALITIES IN THE RIDEAU VALLEY

where

If you believe healthy families and healthy communities start with clean water and a healthy watershed, give where you live — donate to the Rideau Valley Conservation Foundation today so our work can continue! The funding you provide goes towards: conservation areas where you and your family can connect with

you

nature, outdoor education programs to teach the next generation the importance of the natural environment, improving water quality, planting trees to create new forests, cleaning local streams, naturalizing shorelines, removing harmful invasive species, protecting species at risk, restoring natural habitats, protecting conservation lands and so much more! Call MICHAEL at ext. 1184 or michael.poliwoda@rvcf.ca.

Special Funding helps RVCA provide additional programs and services

Busing Costs Subsidized

Busing costs can sometimes be the barrier to whether or not a class can visit Foley Mountain Conservation Area and participate in their famous outdoor programs. But, thanks to the Friends of Foley Mountain (FOFM), subsidies are available to help schools with busing costs for 2018. More funds are available this fall too! If parents and teachers know of schools that could use a hand with transportation costs give REBECCA a call at 613-273-3255 or rebecca.whitman@rvca.ca. To learn more about becoming a FOFM visit www.friendsoffoley.ca.

Forest School Comes to Foley

Thanks to special seed money from Friends of Foley Mountain, RVCA staff have been busy developing a new Forest School Program for use at the Foley Mountain Conservation Area. Forest School is an innovative educational approach to outdoor play and learning that looks to encourage and inspire individuals of any age through positive outdoor experiences. Country Roads Community Health Centre have also been a supportive community partner by providing input and expertise.

RVCA is pleased to welcome 17 fresh, new faces that swell RVCA ranks this summer. Thanks to the Canada Summer Jobs and the Ministry of Natural Resources and Forestry Summer Experience Program costs will be covered for student positions that include camp counselors/life guards, stewardship labourers, park technicians, water resource technicians and regulations assistants. Many of the students are from watershed communities including Barrhaven, Dunrobin, Kemptville, Lanark, North Gower, Perth, Richmond and Stittsville. If you see one of our students working out in your part of the watershed, be sure to say hello.

Foley Mountain staff are currently hosting 12 free forest school morning programs thanks to special funding made possible by Healthy Kids Community Challenge. Both parents and children can experience nature hands-on as a family and connect personally with nature. Although theme-based, the outdoor learning experienced is directed by the participants under the watchful eye of experienced outdoor interpreters. The experience may start with a simple hike that leads to exploring rocks and trees, collecting supplies for an art project or building forts, climbing trees and much more! Program hours run from 10 to 11:30 a.m. Contact LEAH for full details at leah.roberts@rvca.ca or 613-273-3255.

Hazard Mapping Receives Federal Funding

Funding for Children to Experience the Outdoors

Super Summer Students

Hazard mapping for Mud Creek and Steven’s Creek in Ottawa received special funding through the National Disaster Mitigation Program. Hazard mapping studies identify areas prone to flood risk, slope stability risk and wetland boundaries, as delineated by the Ministry of Natural Resources and Forestry. The maps are used by watershed municipalities when updating their Official Plans and zoning schedules that are used to review development applications under the Planning Act. Maps are also used by the RVCA for the administration and enforcement of regulations under the Conservation Authorities Act. BRIAN has details at brian.stratton@rvca.ca or ext. 1141.

Hydrogeolocial Geodatabase

Created by Freepik

Without special grants and funds, RVCA wouldn’t be able to do all the work we do throughout the watershed. Our partners see the value in what we do and trust us to do it right. Here are just some of the amazing RVCA programs and their awesome funding partners!

Baxter and Foley Mountain Conservation Areas will welcome some 2,400 additional children in 2019 thanks to special funding through the Rideau Valley Conservation Foundation, the Ottawa Community Foundation and TD Friends of the Environment. Subsidies are available to priority schools who need assistance covering program and busing costs — because everyone should have a chance to enjoy our interactive, curriculum-based programs. Teachers who are interested are invited to contact Baxter and Foley Mountain Conservation Areas directly or visit the RVCA website at www.rvca.ca to access the online application. ANDREA can tell you more 613-489-3592, andrea.wood@rvca.ca.

The City of Ottawa and the RVCA have renewed their funding partnership to deliver the Ottawa Harvested Hydrogeological Information Geodatabase (OHHIG). Between the City and partner CAs, a wealth of groundwater information exists in various formats that has not been fully catalogued. As a result, the data could not be accessed, summarized, mapped or analysed together. Nonetheless, this critical information is needed to support decision-making related to development applications, policy and guidance development and source water protection initiatives, amongst other uses. To address this shortcoming, RVCA and the City of Ottawa partnered to design, build, populate and fully document a hydrogeological information geodatabase. Phase 2 of the project is expected to be completed mid-2019. For more information call CLAIRE at ext. 1217 or claire.milloy@rvca.ca. Thanks to special funding more kids can visit Baxter or Foley Mountain Conservation Areas. Here kids meet a pond resident at Baxter.

Around the Rideau Rideau Valley Conservation Authority Box 599, 3889 Rideau Valley Drive Manotick, ON K4M 1A5 613-692-3571 or 1-800-267-3504 www.rvca.ca Follow us @ twitter.com/RideauValleyCA Like us @ facebook.com Around the Rideau is made possible thanks to our generous sponsors

2018

THANK YOU TO OUR GENEROUS SPONSORS!

Bell Baker, Barristers and Solicitors — 613-237-3444 Effectively providing quality legal services in Eastern Ontario for over 50 years Bird Richard, Lawyers for Employers — 613-238-3772 www.lawyersforemployers.ca, Representing management in labour and employment law across Ontario Ramada Ottawa on the Rideau — 613-288-3500 www.ramadaottawa.com, Offers 87 fully renovated rooms with balconies overlooking the Rideau River, banquet facilities, full service restaurant and outdoor pool. Pet friendly.

Page 65 of 67 Angela Maddocks OEMC Conference Planning Office oemc@eventsmgt.com June-26-18 3:11 PM Angela Maddocks OEMC 2018: Register by July 15 and save $125.00!

From: Sent: To: Subject:

REGISTER FOR OEMC TODAY AND SAVE $125.00! THE ROOM BLOCK IS FILLING UP FAST! BOOK YOUR ROOM TODAY! Join us at the NAV CENTRE in Cornwall for the largest annual regional municipal and economic development conference east of Toronto on September 12-14, 2018! Registration for the Ontario East Municipal Conference is open! Register by July 15 and get the early bird rate! Opening Keynote Lianne Davey, Expert on Building Effective Teams,Business Strategy Development & Building Leadership Effectiveness Liane Davey creates powerful changes in top teams. The bestselling author of You First: Inspire Your Team to Grow Up, Get Along, and Get Stuff Done, Liane’s mission is to radically transform the way people communicate, connect, and contribute, so they can achieve amazing things together. Her approach combines a keen expertise in strategy with her deep insight into group dynamics to increase the value organizations get from teamwork and collaboration. Liane spent 17 years working in large consulting firms, and most recently was vice-president of Knightsbridge Leadership Solutions, where she was sought out by executives at some of North America’s leading financial services, consumer goods, high tech, and healthcare organizations. She is a frequent contributor to Harvard Business Review online and the host of the popular Change Your Team blog. She is also the co-author of Leadership Solutions, released in 2007. Liane has served on the executive of the Canadian Society for Industrial/Organizational Psychology and as an evaluator for the Psychologically Healthy Workplace Awards. She holds a Ph.D. in Industrial/ Organizational Psychology from the University of Waterloo. Closing Keynote Jeff York, co-CEO of Farm Boy

Page 66 of 67 Born and raised in Ottawa, Jeff received an honours degree in Economics from Princeton University and achieved his Chartered Accountant Designation, while holding a position with Ward Mallette Chartered Accountants. Making the leap to retail, Jeff joined Giant Tiger Stores, where after a number of years in operational and management roles, assumed the presidency. In this capacity, Jeff helped grow the business from a regional discount chain with 250 million in sales, to 1.4 billion in sales nationally as the third largest discount chain in Canada. In 2009, Jeff joined Farm Boy with a mandate to expand the business. Under his leadership, the company has grown from a nine store chain in the Ottawa region to now 26 stores in Ottawa, Kingston, the GTA and Southwestern Ontario with further expansion plans underway.

View the preliminary program online today!

Please do not hesitate to contact the OEMC Conference Planning Office is you have any questions or concerns. Warm Regards,

OEMC Conference Planning Office oemc@eventsmgt.com | www.oemc.ca Tel: 613-531-9210

Page 67 of 67

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2018-51 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of July 3, 2018 be confirmed.

Execution by the Mayor and the Clerk-Administrator of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this 3 day of July, 2018. Read a first and second time this 3 day of July, 2018. Read a third time and finally passed this 3 day of July, 2018.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

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