Body: Council Type: Minutes Meeting: Regular Date: July 3, 2018 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council July, 3, 2018 Time: 6:00 PM Location: Council Chambers
Meeting # 16 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Darcy Knott, Fire Chief, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Angela Maddocks, Deputy Clerk. 1.
Call to Order
a)
Resolution Resolution No. 2018-16-01 Moved by Deputy Mayor Revill Seconded by Councillor Sutherland THAT the Council meeting of July 3, 2018 be called to order at 5:55 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations of pecuniary interest.
Approval of Agenda
a)
Resolution Resolution No. 2018-16-02 Moved by Councillor Sutherland Seconded by Deputy Mayor Revill THAT Council adopt the agenda as presented. Carried
Scheduled Closed Session
a)
Resolution - Move into Closed Session Resolution No. 2018-16-03 Moved by Deputy Mayor Revill Seconded by Councillor Sutherland THAT Council move into closed session to approve minutes of previously closed session meetings and to discuss litigation and property acquisition. Carried
b)
Litigation - Sydenham Water Treatment Plant
c)
Minutes of previous Closed Session
d)
Property Acquisition
e)
Resolution - Move out of Closed Session Resolution No. 2018-16-06
Minutes of Council July, 3, 2018 Moved by Councillor Sleeth Seconded by Deputy Mayor Revill THAT Council move out of closed session. Carried 5.
***Recess - reconvene at 7:00 p.m. for Open Session
Delegations - n/a
Public Meeting - n/a
Rise & Report
a)
Property Acquisition from Closed Session Resolution No. 2018-16-07 Moved by Deputy Mayor Revill Seconded by Councillor Sleeth THAT Council direct staff to purchase if necessary, a current tax sale property and the cost of such a purchase be funded from the Working Funds Reserve. Carried
Approval of Minutes
a)
Minutes of June 19, 2018 Council Meeting Resolution No. 2018-16-08 Moved by Councillor Sleeth Seconded by Deputy Mayor Revill THAT Council approves the minutes of the June 19, 2018 Council meeting. Carried
Business Arising from the Minutes - n/a
Reports Requiring Action
a)
Financial Update on Harrowsmith Intersection Resolution No. 2018-16-09 Moved by Councillor Sleeth Seconded by Deputy Mayor Revill THAT Council reallocate $400,000 to fund the project overruns for the Harrowsmith Intersection by reallocating $300,000 from the Green Bay Culvert Project and $100,000 from the Sydenham Dam Project. Carried
b)
Investment Services See By-law 2018-49 also. Resolution No. 2018-16-10 Moved by Councillor Roberts Seconded by Councillor Barr THAT the revised Operating Procedure for Investments as outlined in the Investment Services Report dated July 3, 2018 be approved. Carried
c)
Joint Integrity Commissioner See By-law 2018-50
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Minutes of Council July, 3, 2018 d)
Administration Offices Council was generally supportive of discussing possible options for joint administration offices. It was recognized that a review of South Frontenac’s future needs for office space should be assessed first.
Committee Meeting Minutes
a)
Police Services Board meeting held March 22, 2018
b)
Portland District & Area Heritage Society meeting held June 21, 2018 Resolution No. 2018-16-11 Moved by Councillor Barr Seconded by Councillor Roberts THAT Council receives for information the minutes of the following committee meetings: • Police Services Board meeting held March 22, 2018 • Portland District and Area Heritage Society meeting held June 21, 2018 Carried
By-laws
a)
By-law 2018-49 - Investment Policy Resolution No. 2018-16-12 Moved by Councillor Roberts Seconded by Councillor Barr THAT the following by-laws be given first and second reading: • By-law 2018-49 • By-law 2018-50 Carried Resolution No. 2018-16-13 Moved by Councillor Barr Seconded by Councillor Roberts THAT By-law 2018-49, being a by-law to amend By-law 2016-05, as amended, to replace Schedule A, be given third reading, signed and sealed. Carried
b)
By-law 2018-50 - Integrity Commissioner Resolution No. 2018-16-14 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT By-law 2018-50, being a by-law to engage the services of and appoint an Integrity Commissioner for the Corporation of the Township of south Frontenac, be given third reading, signed and sealed. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
Fire Services - New Legislated Fire Regulations
c)
Fire Services Report - Naloxone
d)
Tender # FD-2018-01 - 2019 4 X 4 Mid-Size SUV
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Minutes of Council July, 3, 2018 15.
Information Items
a)
Update on MNRF attending Council re: Benefit Permits Resolution No. 2018-16-15 Moved by Councillor Sleeth Seconded by Councillor Sutherland THAT the Ministry of Natural Resources and Forestry be paid for mileage to offset the cost for staff to travel to Sydenam to attend a South Frontenac Council meeting. Carried
b)
Philippe Archambault, re : Follow up concerns from June 19 Delegation
c)
Around the Rideau - May/June 2018 Edition
d)
Ontario East Municipal Conference 2018
Notice of Motions
a)
Councillor Sutherland served a notice of motion regarding the reconsideration of the Johnston Point Condominium Agreement.
Announcements/Statements by Councillors - n/a
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Confirmatory By-law
a)
By-law 2018-51 Resolution No. 2018-16-16 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2018-51, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 3 day of July, 2018. Carried Resolution No. 2018-16-17 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT By-law 2018-51, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given third reading, signed and sealed this 3 day of July 2018, Carried
Adjournment
a)
Resolution Resolution No. 2018-16-18 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the Council meeting of July 3, 2018 be adjourned at 8:00 p.m. Carried
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Minutes of Council July, 3, 2018
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
Page 5 of 5
