Body: Council Type: Minutes Meeting: Regular Date: October 3, 2023 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council October, 3, 2023
Township of South Frontenac Council Meeting Minutes
Meeting # 30 Time:7:00 Location: Council Chambers / Virtual via Zoom Present: Ray Leonard, Doug Morey, Steve Pegrum, Randy Ruttan, Ron Sleeth, Scott Trueman, Mayor Ron Vandewal Absent: Charlene Godfrey, Norm Roberts Staff: Shelley Stedall - Director of Corporate Services and Treasurer and Acting CAO, James Thompson - Clerk, Michelle Hannah - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton - Director of Public Services, Troy Dunlop Manager of Engineering and Capital Projects, Christine Woods - Senior Planner
1
Call to Order
a)
Resolution Resolution No. 2023:30:01 Moved by Councillor Morey Seconded by Councillor Pegrum That the Council meeting of October 3, 2023, 2023 be called to order at 7:00 p.m. Carried
2
Declaration of pecuniary interest and the general nature thereof
a)
There were none
3
Approval of Agenda
a)
Resolution Resolution No. 2023:30:02 Moved by Councillor Leonard Seconded by Councillor Ruttan That the agenda be approved, as presented. Carried
4
Scheduled Closed Session
5
Recess
6
Public Meeting
a)
Resolution - Public Meeting to Order Resolution No. 2023:30:03 Moved by Deputy Mayor Sleeth Seconded by Councillor Trueman
Minutes of Council October, 3, 2023 That the public meeting regarding Zoning By-law Amendment Application PLZBA-2023-0107 and Zoning By-law Amendment Application PL-ZBA-2023-0109 be called to order. Carried b)
Notice of Collection and Public Meeting Introduction Michelle Hannah, Deputy Clerk provided the Notice of Collection and Public Meeting introduction.
c)
Zoning By-law Amendment Application PL-ZBA-2023-0107, Mancino (ZanderPlan), Roll Number 102901001021415, Bedford District The report provided Council with information about Zoning By-law Amendment Application PL-ZBA-2023-0107 for a property on Westport Road with Assessment Roll Number 102901001021415. Senior Planner, Christine Woods provided an overview of the public meeting presentation. Councillor Morey inquired with respect to the unopened road allowance closure application in this area and if the addition of the lands would the conform with the size requirements. Michelle Hannah, Deputy Clerk advised that the subject lands was the benefitting lands in the Road Allowance Closure Application but the matter is not finalized and therefore the lands are being reviewed without the addition being considered at this time. Christine Woods noted that she does not believe that the addition of the lands will bring the size of all of them into conformity. Councillor Trueman inquired about the entrances for the new severed properties. Christine Woods advised the entrances were approved through the severance process and the new parcels of land were evaluated to be accessed from Westport Road. Mayor Vandewal provided the public with an opportunity to comment. Chris Clarke, Agent noted that their client is currently paying taxes on the land even though they do not own it. He also advised that the unopened road allowance closure is not a condition of the severance approvals. Mayor Vandewal inquired about requiring the road allowance application completion as a condition. Christine Woods advised that Council cannot add conditions to an approved severance application and clarified that zoning amendments cannot have conditions.
d)
Zoning By-law Amendment Application PL-ZBA-2023-0109, 11188615 Canada Inc. (ZanderPlan), Roll Number 102903002085350, Bedford District The report provided Council with information about Zoning By-law Amendment Application PL-ZBA-2023-0109 for a property between 139 and 177 Mica Point Lane. As it was approved later in the meeting the zone on the subject lands was changed from Recreational Resort Commercial – Special Provision (RRC-39) to Limited Service
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Minutes of Council October, 3, 2023 Residential Waterfront (RLSW and RLSW-135). Christine Woods, Senior Planner provided an overview of the public meeting presentation. Mayor Vandewal provided an opportunity for the public to comment. The Applicant, advised he was present to answer questions.
e)
Resolution - Close Public Meeting Resolution No. 2023:30:04 Moved by Councillor Ruttan Seconded by Deputy Mayor Sleeth That the public meeting be closed. Carried
7
Delegations
a)
Chris Hammer was present to provide Council with an update regarding the Sydenham Highschool 150th Anniversary.
b)
David Brown was present to speak to Council regarding a proposal to rename the Petworth Road single lane bridge.
8
Briefings
9
Approval of Minutes
a)
Resolution Resolution No. 2023:30:05 Moved by Councillor Trueman Seconded by Councillor Pegrum That the minutes of the September 19, 2023 Council meeting be approved. Carried
10
Reports Requiring Action
a)
Award of Tender # PS-2023-26 – Wilmer Road Culvert Replacement Resolution No. 2023:30:06 Moved by Councillor Leonard Seconded by Councillor Morey That Council accept the bid from Crains Construction Ltd. in the amount of $563,632.87 (net of HST credits) for Contract # PS-2023-26 Wilmer Road Culvert Replacement; and That Council authorize a project budget increase in the amount of $303,921.89 be funded from the Asset Investment Reserve through a reallocation from the Guiderail Program #21-R07 ($45,000) along with savings from the Battersea Road Reconstruction Project ($260,000). Carried
b)
Naming of Municipal Assets Resolution No. 2023:30:07 Moved by Councillor Ruttan Seconded by Councillor Leonard
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Minutes of Council October, 3, 2023 That Council direct staff to develop a policy for the naming of municipal assets to be implemented by Q4 2023. Carried 11
Advisory Committee Reports or Minutes
12
Reports Requiring Approval of By-laws
a)
Implementation of Administrative Monetary Penalties – Animal at Large (excluding dogs and cats) By-law Resolution No. 2023:30:08 Moved by Deputy Mayor Sleeth Seconded by Councillor Pegrum That By-law 2023-77 attached as Exhibit A, being ‘By-law to Amend By-law 2022-70, ‘A By-Law to Impose Administrative Monetary Penalties on Violations Of Municipal By-Laws’, be given first and second reading. Carried Resolution No. 2023:30:09 Moved by Councillor Morey Seconded by Councillor Ruttan That By-law 2023-77 be given third reading, signed and sealed. Carried Resolution No. 2023:30:10 Moved by Councillor Leonard Seconded by Councillor Pegrum That By-law 2023-78 attached as Exhibit B, being “A By-Law to Amend By-Law 2001-13, ‘, A By-law to Prohibit the being at Large or Trespassing of Any Animal, Excluding Dogs and Cats, within the Township of South Frontenac’, be given first and second reading. Carried Resolution No. 2023:30:11 Moved by Councillor Pegrum Seconded by Deputy Mayor Sleeth That By-law 2023-78 be given third reading, signed and sealed. Carried
b)
Zoning By-law Amendment Application PL-ZBA-2023-0107, Mancino (ZanderPlan), Roll Number 102901001021415, Bedford District Resolution No. 2023:30:12 Moved by Councillor Ruttan Seconded by Councillor Leonard That By-law 2023-79 to amend the zoning on lands known as Parts 1, 2 and 3 on Plan 13R-22950, Part of Lot 20, Concession 11, District of Bedford, Township of South Frontenac be given first and second reading; and Carried Resolution No. 2023:30:13 Moved by Councillor Pegrum Seconded by Councillor Morey That By-law 2023-79 be given third reading, signed and sealed. Carried
c)
Zoning By-law Amendment Application PL-ZBA-2023-0109, 11188615 Canada Inc. (ZanderPlan), Roll Number 102903002085350, Bedford District
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Minutes of Council October, 3, 2023 Resolution No. 2023:30:14 Moved by Councillor Morey Seconded by Councillor Pegrum That By-law 2023-80 to amend the zoning on lands known as Part of Lot 32, Concession 7, District of Bedford, Township of South Frontenac be given first and second reading. Carried Resolution No. 2023:30:15 Moved by Deputy Mayor Sleeth Seconded by Councillor Ruttan That By-law 2023-80 be given third reading, signed and sealed. Carried 13
Reports for Information
a)
2nd Quarter 2023 – Building Services Report The report documented the delivery of Building Services within the Development Services Department between April 1, 2023, and June 30, 2023.
b)
2nd Quarter 2023 – Planning Services Report The report documented the delivery of Planning Services within the Development Services Department between April 1, 2023, and June 30, 2023 (2nd Quarter, 2023).
14
Committee of the Whole
15
Information Items
a)
County of Frontenac - Statutory Public Meeting Notice regarding Official Plan Amendment #3 (Communal Services)
16
Notice of Motions
a)
Review of Arena Parking Options Resolution No. 2023:30:16 Moved by Mayor Vandewal Seconded by Councillor Leonard That Council direct staff to report back to Council regarding a review of the current and possible future parking at the Frontenac Community Arena, with a recommendation to be provided to the Arena Board for budget consideration. Carried
b)
Deputy Mayor Sleeth assumed the role of Chair. Mayor Vandewal resumed the role of Chair following the vote.
c)
Deputy Mayor Sleeth served a Notice of Motion requesting that the 2024 Budget Deliberations be rescheduled from December 13th to December 12th.
17
Rise and Report regarding County Council and External Boards
a)
County Council Councillor Leonard advised that the Cataraqui Trail association may attend a a future Council meeting to request funding to fix the bridges along the Cataraqui Trail within the Township.
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Minutes of Council October, 3, 2023 b)
Police Services Board
c)
Cataraqui Conservation Deputy Mayor Sleeth noted that the Cataraqui Conservation Board received a presentation regarding the work that has taken place with respect to handling invasive weed species in the lakes.
d)
Quinte Conservation
e)
Rideau Valley Conservation Authority
f)
Arena Board
18
Announcements/Statements by Councillors
19
Closed Session (if requested)
20
Confirmatory By-law
a)
Resolution Resolution No. 2023:30:17 Moved by Councillor Leonard Seconded by Councillor Ruttan That By-law 2023-81, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2023:30:18 Moved by Councillor Pegrum Seconded by Councillor Morey That By-law 2023-81 be given third reading, signed and sealed. Carried
21
Adjournment
a)
Resolution Resolution No. 2023:30:19 Moved by Deputy Mayor Sleeth Seconded by Councillor Trueman That the Council meeting of October 3, 2023 be adjourned at 7:59 p.m. Carried
Ron Vandewal, Mayor
James Thompson, Clerk
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