Body: Council Type: Minutes Meeting: Regular Date: September 3, 2019 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council September, 3, 2019 Time: 7:00 PM Location: Council Chambers
Meeting # 22 Present: Mayor Ron Vandewal, Pat Barr, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland, Doug Morey. Absent: Ray Leonard Staff: Angela Maddocks, Clerk, Mark Segsworth, Director of Public Services, Louise Fragnito, Director of Corporate Services, Claire Dodds, Director of Development Services, Emily Caird, Executive Assistant 1.
Call to Order
a)
Resolution Mayor Vandewal announced that Councillor Leonard would not be in attendance tonight and passed on his regrets. Resolution No. 2019-22-01 Moved by Councillor Revill Seconded by Councillor Ruttan That the Council meeting of September 3, 2019 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Barr declared a pecuniary interest in Agenda Item 13. a) Accounts Payable and Payroll Listing.
Approval of Agenda
a)
Resolution Resolution No. 2019-22-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the agenda be adopted as presented. Carried
Scheduled Closed Session - n/a
Recess - n/a
Delegations - n/a
Public Meeting
a)
Open Public Meeting - Resolution Resolution No. 2019-22-03 Moved by Councillor Revill Seconded by Councillor Ruttan That a public meeting be held to discuss planning matters related to:
Minutes of Council September, 3, 2019 • •
b)
Closing of Road Allowance in Concession 8, Part Lot 23, 642 Burridge Road Zoning By-law Amendment - Concession 6, Part Lot 4, 2833 Freeman Road. Carried
Closing of Road Allowance - Concession 8 Part Lot 23, 642 Burridge Rd Angela Black Claire Dodds provided a brief overview of the application. Mayor Vandewal then called for questions from Council and the Public three separate times. There were no inquires or concerns.
c)
Zoning By-law Amendment - Concession 6, Part Lot 4, 2833 Freeman Rd, Dale & Rhonda Babcook After an overview of the application from Claire Dodds, the Mayor again asked if there were any questions from Council, of which there were none. Mayor Vandewal then asked the public three times if they had any questions or concerns, of which there were none. Resolution No. 2019-22-04 Moved by Councillor Ruttan Seconded by Councillor Revill That an opportunity for public input having been provided, the public meeting be closed. Carried
Approval of Minutes
a)
August 6, 2019 Council Meeting Resolution No. 2019-22-05 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That Council approves the minutes of the August 6, 2019 Council meeting. Carried
Business Arising from the Minutes - n/a
Reports Requiring Action
a)
Frontenac Community Arena Board Loan Resolution No. 2019-22-06 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That Council support the Township extending a loan to the Arena Board of $50,000 and further authorize the CAO and Mayor to execute the promissory note. Carried
b)
Road Closing Requests - RC-19-05 McDonald/RC-19-06 Lansdell Estate/RC19-07 Allen Claire Dodds drew attention to the mapping for RC-19-05. She gave a brief overview of the application and noted that staff were looking to Council for direction. Council agreed with Staff concerns of selling the 20 ft portion to the west of the property, but supported the sale of the larger portion to the North of the McDonald’s parcel. Council confirmed that the sale price of the road allowance to the North should be sold at the standard $.80 per square foot.
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Minutes of Council September, 3, 2019 After a brief overview of RC 19-06 and RC 19-07, Council provided staff with direction to move forward with both applications. c)
Rural Economic Development Program (RED) Streamlining Business and Housing Development in South Frontenac Resolution No. 2019-22-07 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That Council support the Township’s application to the Rural Economic Development and Rural Innovation Initiative Programs for the service delivery improvements outlined below, and That Council approve a pre-budget expenditure towards the project, subject to the receipt of funding through one or both of the programs. Carried
d)
Site Plan Control Application - S-02-19-L, Robert Rice - Concession 13, Part Lots 25 & 26 (See By-law 2019-53)
e)
Pre-Consultation By-law (See By-law 2019-54)
f)
Hartington Patrol Yard - Fuel Upgrade Resolution No. 2019-22-08 Moved by Councillor Morey Seconded by Deputy Mayor Sleeth That Council release the $40,000 in the 2019 Capital budget for the installation of a gasoline tank at the Hartington Patrol yard. Carried
g)
Keeley Road Garage - Office/Washroom/Lunchroom Upgrades Councillor Sutherland expressed interest in having the new washrooms labelled as unisex as opposed to Male and Female. Mark Segsworth noted that they would take this into consideration moving forward with the renovations. Resolution No. 2019-22-09 Moved by Councillor Roberts Seconded by Councillor Barr That Council adopts the recommendation from the Public Services Committee and that the hold placed on the Keeley Road Garage office/washroom upgrades be released. Carried
h)
Signage Retro-Reflectivity Resolution No. 2019-22-10 Moved by Councillor Barr Seconded by Councillor Roberts That Council approve the proposal from Advantage Data Collection to manage regulatory and warning signs in all four Townships of Frontenac County for the anticipated amount of approximately $46,000.00 based on the participation of the other Frontenac Townships; and, That Council approve the expenditure of up to $27,000 as South Frontenac’s share of the program. Carried
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Minutes of Council September, 3, 2019 11.
Committee Meeting Minutes
a)
Public Services Committee meeting held July 18, 2019 Council expressed interest in being involved in the preliminary discussions around the upcoming changes to waste management in the Township. They discussed the merit of having these at Committee of the Whole, but decided that the initial steps of this process should continue to start with Public Services.
b)
Harrowsmith Beautification Committee meeting held June 5, 2019
c)
Bell Rock Hall Committee meeting held July 18, 2019 Councillor Barr noted that she would like to see all Committee Members include their full names on the Minutes as this is a public document that is recording our history. She also noted that all committees should be reminded of the importance of having quorum at their meetings. The Clerk confirmed that Staff would address this topic with the various Committees. Resolution No. 2019-22-11 Moved by Councillor Roberts Seconded by Councillor Barr That Council receives for information the minutes of the following committee meetings: • Public Services Committee meeting held July 18, 2019 • Harrowsmith Beautification committee meeting held June 5, 2019 • Bellrock Community Hall Committee meeting held July 18, 2019 Carried
By-laws
a)
By-law 2019-53 - Site Plan Agreement with Robert Rice Resolution No. 2019-22-12 Moved by Councillor Barr Seconded by Councillor Roberts That By-laws 2019-53 and By-law 2019-54 be given first and second reading. Carried Resolution No. 2019-22-13 Moved by Councillor Barr Seconded by Councillor Sutherland That By-law 2019-53, being a by-law to authorize the Mayor and the Clerk to execute a site plan agreement between the Corporation of the Township of South Frontenac and Robert Rice, be given third reading, signed and sealed. Carried
b)
By-law 2019-54 - Preconsultation By-law Resolution No. 2019-22-14 Moved by Councillor Barr Seconded by Councillor Sutherland That By-law 2019-54, being a by-law to require development proponents to preconsult with the Corporation of the township of South Frontenac respecting planning matters, be given third reading, signed and sealed. Carried
Reports for Information
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Minutes of Council September, 3, 2019 a)
Accounts Payable and Payroll Listing
Information Items
a)
Sydenham Lake Association - Presentation to Council on August 6, 2019
b)
Duncan Sinclair, re: Comments on the Strategic Plan
c)
Sylvia Jones, Solicitor General, re: Public Reports Regulation under the Fire Protection and Prevention Act Councillor Sutherland requested that Fire Chief Knott provide Council with a brief report on this topic at a future meeting.
Notice of Motions
a)
In relation to Mayor Vandewal’s announcement about local abattoirs, Deputy Mayor Sleeth served a motion that this topic be brought to Council as an agenda item.
Announcements/Statements by Councillors
a)
Councillor Roberts reminded Council and the Public that the new Zamboni at the Frontenac Community Arena will be unveiled on September 13, 2019 at 5:30 pm.
b)
Mayor Vandewal announced that the Township’s new website went live today, and encouraged everyone to utilize this resource. He also reminded Councillors and the public of the upcoming Strategic Planning Workshop to be held on September 10, 2019 from 9:00 am - 2:00 pm in the Sydenham Library Community Room.
c)
Mayor Vandewal provided Council with a handout sent by The Beef Farmers of Ontario, The Federation of Agriculture, and the National Farmers Union. Mayor Vandewal explained that these entities were very concerned about the fate of provincial abattoirs, as there are few in our area and are a necessity for processing livestock. The letter noted that increased rules and regulations are over burdening local abattoirs and restricting effective and efficient business. The risk of closure is real, and local agricultural representatives are concerned this will shut down the local food movement and meat production movement. Mayor Vandewal felt this was a topic that needed to be heard by Council. In response, Deputy Mayor Sleeth served a motion.
d)
Councillor Sutherland inquired about the topic of Road Closure fees being reviewed as Council had previously discussed a separate fee structure for road allowances that do not lead to water, but was unsure of the outcome. The Clerk confirmed that she would review the topic and provide feedback at a later date.
e)
Finally, Mayor Vandewal noted that he had spoken with Mayor Patterson about discussing the topic of a Transportation Plan. Before moving forward with an official meeting, Mayor Vandewal wanted to know that Council supported the possibility of the endeavor. Council supported this suggestion and noted that the topic of transportation was brought up during the Strategic Plan open houses.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session (if requested) - n/a
Confirmatory By-law
a)
By-law 2019-55
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Minutes of Council September, 3, 2019 Resolution No. 2019-22-15 Moved by Councillor Sutherland Seconded by Councillor Barr That By-law 2019-55 being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 3 day of September, 2019. Carried Resolution No. 2019-22-16 Moved by Councillor Sutherland Seconded by Councillor Barr That By-law 2019-55 being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 3 day of September 2019. Carried 20.
Adjournment
a)
The meeting was adjourned at 7:59 pm. Resolution No. 2019-22-17 Moved by Councillor Barr Seconded by Councillor Sutherland That the Council meeting of September 3, 2019 be adjourned at 7:59 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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