Body: Council Type: Minutes Meeting: Regular Date: May 4, 2021 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Council May, 4, 2021 Time: 7:00 PM Location: Electronic Participation
Meeting # 17 Council Present in Chambers: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff Present in Chambers: Neil Carbone - Chief Administrative Officer, Angela Maddock - Clerk Staff Present via Electronic Participation: Claire Dodds - Director of Development Services, Louise Fragnito - Director of corporate Services and Treasurer, Darcy Knott Director of Fire and Emergency Services 1.
Call to Order and Roll Call
a)
The Clerk conducted the roll call as outlined in the attendance noted above. Resolution No. 2021-17-01 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That the Council meeting of May 4, 2021 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Agenda
a)
Resolution Resolution No. 2021-17-02 Moved by Councillor Sutherland Seconded by Councillor Barr That the agenda for the May 4, 2021 Council meeting be approved as presented. Carried
Scheduled Closed Session (at end of meeting)
Delegations
a)
Alec Knowles, WSP Consulting - Communal Services Governance Model (joined by Salah Koleilat, WSP Consulting and Michael Wildman, Municipal Government Wayfinders) Alec Knowles introduced Salah Koleilat from WSP Consulting and Michael Wildman from Municipal Government Wayfinders, all joining the meeting virtually. Mr. Knowles provided a detailed report on the recommendation from the “Communal Service Governance/Operations Model Review Committee” with respect to the creation of a Municipal Services Corporation. He addressed the
Minutes of Council May, 4, 2021 study context and objectives, the structure of the Municipal Services Corporation, costs, timelines and township contributions, noting that the governance committee voted in favour of a weighted assessment approach. This approach provided the percentage ownership allocation to the corporation as well as the initial financial contribution equivalent. On behalf of he County of Frontenac, this model will be presented by Mr. Knowles and WSP Consulting to the lower tier municipal councils for their vote to either support or not support this business case. 6.
Public Meeting - not applicable
Approval of Minutes
a)
April 6, 2021 Council meeting Resolution No. 2021-17-03 Moved by Councillor Ruttan Seconded by Councillor Revill That the minutes of the April 6, 2021 Council meeting be approved. Carried
b)
April 13, 2021 Committee of the Whole meeting Resolution No. 2021-17-04 Moved by Councillor Morey Seconded by Councillor Sleeth That the minutes of the April 13, 2021 Committee of the Whole meeting be approved. Carried
Business Arising from the Minutes - not applicable
Reports Requiring Action
a)
OPP Detachment Board Composition and Deadlines Resolution No. 2021-17-05 Moved by Councillor Sleeth Seconded by Councillor Morey That Council supports the recommendation of the Chief Administrative Officers of the “Frontenac” townships as outlined in the report dated May 4, 2021 from Neil Carbone, Chief Administrative Officer and that the “eight voting-member board and staff support” model be the supported composition for the OPP Detachment Board. Carried
b)
2021 Kinsmen Dream Home Funding Request Resolution No. 2021-17-06 Moved by Councillor Sleeth Seconded by Councillor Revill That Council fund the cost of building permit/septic fees and development charges in the amount of $19,761.96 for Home Valley Builders’ for the construction of the 2021 Kinsmen Lottery Dream Home, subject to a donation by the Kinsmen of a comparable amount to Southern Frontenac Community Services Corporation. Carried
c)
Closed Meeting Investigations
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Minutes of Council May, 4, 2021 Resolution No. 2021-17-07 Moved by Councillor Sutherland Seconded by Councillor Barr That the Township of South Frontenac default to the Ontario Ombudsman for Closed Meeting Investigation requests effective June 1, 2021. Carried d)
Deputy Mayor Appointments Resolution No. 2021-17-08 Moved by Councillor Revill Seconded by Councillor Morey That Councillor Barr be appointed as the Deputy Mayor for the term of June 1, 2021 to May 31, 2022; and That Councillor Leonard be appointed Deputy Mayor from June 1, 2022 to the end of the current Council term. Carried
Committee Meeting Minutes
a)
Police Services Board Meeting - Annual and Regular Meetings held November 26, 2020
b)
Heritage Committee Meeting held February 18, 2021
c)
Lake Ecosystem Advisory Committee Meetings held February 17, 2021 and March 24, 2021 Councillor Sutherland inquired about when the grant criteria will be presented to Council for consideration and review. The CAO indicated this will be presented to Council shortly. Resolution No. 2021-17-09 Moved by Councillor Sleeth Seconded by Councillor Ruttan That Council receives for information the minutes of the following committee meetings: • Police Services Board meeting (annual and regular meetings) held November 26, 2020 • Heritage Committee meeting held February 18, 2021 • Lake Ecosystem Advisory Committee meetings held February 17, 2021 and March 24, 2021 Carried
Reports for Information
a)
Draft Financial Report - 2020
Information Items
a)
Frontenac Regional Roads Network - KPMG Final Report
b)
Honourable Steve Clark, Minister of Municipal Affairs & Housing, re: Code of Conduct Consultations.
Notice of Motions
Announcements/Statements by Councillors
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Minutes of Council May, 4, 2021 a)
Councillor Sleeth asked the two County Council members about what guarantees there are with respect to how the suggestions and components will be addressed that were outlined in the survey released at the County. He commended Fairmount Home on how their staff addressed the pandemic and that Fairmount Home was one of the few seniors residents that were not as seriously affected as others.
b)
Councillor Ruttan noted the significant increase in applications that the Development Services staff have experienced and asked if a report could be provided that compares this data with previous years. The CAO indicated that an information report will be forthcoming.
c)
Councillor Sutherland commended the Public Services staff for their work on maintenance and clean up of beaver dams, especially those along the trail. Mayor Vandewal also commended them as the department is operating with a staff shortage and also finding it difficult to meet current demands.
Question of Clarity (from the public on outcome of agenda items)
a)
There were no members of the public registered as attendees, therefore there were no questions of clarity.
Closed Session
a)
Resolution to move into Closed Session in accordance with the Municipal Act, Section 239.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board; Sale of Surplus Land Resolution No. 2021-17-10 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That Council move into closed session as permitted by the Municipal Act, Section 239.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board, to discuss the sale of surplus land. Carried
b)
Sale of Surplus Land - Craig Road - Portland District
c)
Move out of Closed Session Resolution No. 2021-17-12 Moved by Councillor Revill Seconded by Councillor Ruttan That Council move out of closed session. Carried
Arise and Report from Closed Session:
a)
By-law 2021-24 - Sale of surplus land - Concession 14, Part Lot 8 - Portland District Resolution No. 2021-17-13 Moved by Councillor Sleeth Seconded by Councillor Barr That By-law 2021-24, be given first and second reading. Carried Resolution No. 2021-17-14
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Minutes of Council May, 4, 2021 Moved by Councillor Morey Seconded by Deputy Mayor Leonard That By-law 2021-24, being a by-law to declare Concession 14, Part of Lot 8, Part 1 on Reference Plan 13R 11450, Portland District (Roll # 10290 80 050 26700 0000) to be surplus and authorize the sale of the same, be given third reading, signed and sealed. Carried 18.
Confirmatory By-law
a)
By-law 2021-25 Resolution No. 2021-17-15 Moved by Councillor Revill Seconded by Councillor Morey That By-law 2021-25, being a by-law to confirm generally the previous actions of the Council of the Township of South Frontenac, be given first and second reading this 4 day of May, 2021. Carried Resolution No. 2021-17-16 Moved by Councillor Roberts Seconded by Deputy Mayor Leonard That By-law 2021-25, being the confirmatory by-law, be given third reading, signed and sealed this 4 day of May, 2021. Carried
Adjournment
a)
Resolution Resolution No. 2021-17-17 Moved by Councillor Sutherland Seconded by Councillor Revill That the Council meeting of May 4, 2021 be adjourned at 9:15 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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