Body: Council Type: Minutes Meeting: Regular Date: September 4, 2018 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council September, 4, 2018 Time: 7:00 PM Location: Council Chambers
Meeting # 18 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Angela Maddocks, Deputy Clerk, Claire Dodds, Director of Development Services. 1.
Call to Order
a)
Resolution Resolution No. 2018-18-01 Moved by Deputy Mayor Revill Seconded by Councillor Sutherland THAT the Council meeting of September 4, 2018 be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a) Deputy Mayor Revill declared a pecuniary interest with respect to agenda item 13 (a), the Accounts Payable and Payroll Listing. 3.
Approval of Agenda
a)
Resolution Resolution No. 2018-18-02 Moved by Councillor Sutherland Seconded by Deputy Mayor Revill THAT the agenda be approved as presented. Carried
Scheduled Closed Session - n/a
***Recess *** - n/a
Introductions
a)
Mayor Vandewal introduced Claire Dodds who will be assuming the role of Director of Development Services for South Frontenac on September 10.
Delegations
a)
Don MacQuarrie & Connie Baran-Gerez, re: North Shore Cres/Road Signage Don MacQuarrie provided details on a pulmonary embolism that his wife suffered, the 9-1-1 call that resulted in the ambulance driving past their home to the continued challenges she faces as a result of her heart stopping and having no pulse for 15 minutes. Other residents on North Shore Crescent have experienced issues with delays and deliveries due to road signage. He presented a petition from 25 residents that included a request for replacing
Minutes of Council September, 4, 2018 existing signs with larger ones that have directional arrows, updating geographic data to GPS manufacturers and reporting on the feasibility and cost of re-naming North Shore Crescent and canvassing residents for their approval. Councillor Sutherland thanked Mr. MacQuarrie for attending and spoke to other comments he received as a result of canvassing this area. He felt there is a clear problem here that needs to be addressed before another incident occurs. Councillor Schjerning commented that from the ambulance aspect, the lower tier municipalities update the County who in turn provide updates to other agencies and GPS manufacturers. He confirmed that in this case, the delay of the ambulance to the MacQuarrie home was human error, it was the mistake of the ambulance driver as there was a GPS in the vehicle. He suggested that staff provide a report to Council on the number of roads township wide that have similar road names and may be affected by the same scenario. He noted that options to consider in the process is a criteria for renaming, the cost of proposed name changes and the timelines for notification. Councillor Sleeth questioned the Public Works Manager on the type of signage and time involved in replacing the North Shore Crescent and North Shore Road signs. Mark Segsworth indicated that similar signage (with directional arrows) used on arterial roads is larger and that these could be produced and installed with directional arrows in about two weeks. Deputy Mayor Revill recognized that there may be additional conflicts but supported addressing this issue immediately and deal with other conflicts in the long term. Councillor Barbeau questioned the recommended three steps for improvements and if re-naming was done, was there a need to follow through with the steps 1 and 2. Don MacQuarrie noted that they are not necessarily asking for the crescent to be renamed but would be open to further discussions and recognized that changing each individuals identification would be time consuming. Councillor Roberts felt that one incident was enough and the township should move forward with new signage. Councillor Barr agreed with the comments from Deputy Mayor Revill. Mayor Vandewal indicated he was more in favour of sending the matter back to the Public Services Committee for recommendations. He suggested the mobile message sign could be used temporarily. The cost and time associated with a road name change also needs to be considered. Councillor McDougall agreed with Mayor Vandewal however he felt the signage should be dealt with right away. Resolution No. 2018-18-03 Moved by Councillor Sleeth Seconded by Councillor Roberts THAT Council approve the three recommendations outlined in the presentation concerning North Shore Road and North Shore Crescent and direct staff to change the signage as soon as possible. Carried Resolution No. 2018-18-04 Moved by Councillor Sutherland Seconded by Deputy Mayor Revill
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Minutes of Council September, 4, 2018 AMENDMENT AND THAT staff provide a report to Council on other roads where there may be an issue with similar road names. Carried 8.
Public Meeting - n/a
Approval of Minutes
a)
August 7, 2018 Council Meeting Resolution No. 2018-18-05 Moved by Deputy Mayor Revill Seconded by Councillor Sutherland THAT Council approves the minutes of the August 7, 2018 Council meeting. Carried
Business Arising from the Minutes - n/a
Reports Requiring Action
a)
Council Compensation Review The Council Compensation Committee members were present with Sandy Cameron providing a brief overview of their process and to answer any questions. Mayor Vandewal and Council thanked the Council Compensation Committee for their research and detailed reporting. Councillor Sutherland proposed an amendment to split the motion with bullet 1) being a separate motion and bullets 2) to 6) being a separate motion. No one seconded this motion to amend. Councillor Roberts proposed an amendment to the motion. Mayor Vandewal requested a recorded vote on the original motion as amended. Councillors Barbeau, Barr, McDougall, Roberts and Deputy Mayor Revill voted in favour. Mayor Vandewal and Councillors Schjerning, Sleeth, and Sutherland voting against it. Resolution No. 2018-18-06 Moved by Councillor Roberts Seconded by Councillor Barbeau AMENDMENT THAT the Deputy Mayor compensation be $19,561.00. Carried Resolution No. 2018-18-07 Moved by Councillor Sleeth Seconded by Deputy Mayor Revill THAT THAT Council adopt the following recommendations of the Citizen Advisory Committee: 1.Effective January 1, 2019, Council Compensation be set at: Mayor - $33,621 Deputy Mayor - $19,561 (as amended) Councillor - $15,084 2.That the Mayor receive no additional honorarium for meetings 3.That the meeting fees for the Deputy Mayor and Councillors continue to be compensated at $50.00 per meeting or $150 for a full day meeting
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Minutes of Council September, 4, 2018 4.That an honorarium for attendance at Conferences continue to be paid as per the existing policy for all members of Council 5.That the monthly allowance for communication costs be increased to $100 6.That future adjustments (beyond January 1, 2019) be tied to the percentage change negotiated for unionized employees. Carried b)
Road Allowance Exchange - Norman Lane Resolution No. 2018-18-08 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council approve a request to close and sell a portion of an unused road allowance and, in turn, purchase land for use as a road at the current intersection of Norman Lane with Perth Road and direct staff to proceed with engaging a surveyor for the purposes of this transaction. AND THAT a copy of the mapping be attached to the resolution. Carried
c)
Portable Variable Message Signs Resolution No. 2018-18-09 Moved by Councillor Barr Seconded by Councillor Roberts THAT the CAO be authorized to enter into an Agreement with the Ontario Ministry of Transportation for the care and control over four (4) Portable Variable Message Signs during emergency closures of Provincial Highways. Carried
d)
Off Leash Dog Park See By-law 2018-53
e)
Councillor Roberts - Garrett’s Legacy - Pending Legislation re: Moveable Soccer Goals Resolution No. 2018-18-10 Moved by Councillor Barr Seconded by Councillor Roberts THAT Council support the Storrington Soccer Association with regard to impending legislation that will prohibit the use of moveable soccer goals and that MPP, Randy Hillier and the Leader of the Opposition be notified of this decision. Carried
Committee Meeting Minutes
a)
Storrington District Recreation meeting held June 18, 2018
b)
Loughborough District Recreation meeting held July 23, 2018
c)
Lake Association Meeting held August 23, 2018 Resolution No. 2018-18-11 Moved by Councillor Barr Seconded by Councillor Roberts THAT Council receives for information the minutes of the following committee meetings: • Storrington District Recreation meeting held June 18, 2018
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Minutes of Council September, 4, 2018 • •
Loughborough District Recreation meeting held July 23, 2018 Lake Association meeting held August 23, 2018 Carried
By-laws
a)
By-law 2018-53 - Amend By-law 2001-66 Resolution No. 2018-18-12 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-53 be given first and second reading. Carried Resolution No. 2018-18-13 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-53, being a by-law to amend By-law 2001-66 and establish an off leash dog park and the rules for its use, be given third reading, signed and sealed. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
Crossing Guard Contract
Information Items
a)
Laurie Preston, re: development concerns for the south branch of Buck Lake
b)
Linda Bates - Thanks to Fire Department for assistance at Car Show
Notice of Motions - n/a
Announcements/Statements by Councillors
a)
Councillor Sleeth noted that October 17 is the official date for legalizing cannabis and questioned what measures the township should have in place for possible use of cannabis at township owned recreational facilities. Wayne Orr indicated that the Smoke Free Ontario Act prohibits the use in public places but noted this legislation is now in limbo with the new provincial government Councillor Schjerning reported that at the AMO conference he attended a two hour presentation with input from representatives from various ministries, the OPP, and a solicitor. There is still a lot of uncertainty however an option for municipalities is to opt out of allowing retail stores within their jurisdiction to sell. He felt this would be a new Council decision.
Question of Clarity (from the public on outcome of agenda items)
a)
In reference to the delegation and the road naming, Fran Willes explained that at the time Bell Canada controlled the 9-1-1 system and the criteria for road naming. There were lots of volunteers involved in the process at the time.
b)
Wilma Kenny sought clarification on the Council Compensation report with respect to honorariums.
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Minutes of Council September, 4, 2018 Wayne Orr explained that the Deputy Mayor and Councillors get paid $50 for Committee of the Whole meetings and other committee meetings outside of the formal Council meeting. 19.
Closed Session - n/a
Confirmatory By-law
a)
By-law 2018-54 Resolution No. 2018-18-14 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT By-law 2018-54, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 4 day of September 2018. Carried Resolution No. 2018-18-15 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT By-law 2018-54, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 4 day of September, 2018. Carried
Adjournment
a)
Resolution Resolution No. 2018-18-16 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT the Council meeting of September 4, 2018 be adjourned at 8:10 p.m. Carried
Ron Vandewal, Mayor
Wayne Orr, Chief Administrative Officer
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