Published April 5, 2022

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Body: Council Type: Agenda Meeting: Regular Date: April 5, 2022 Collection: Council Agendas Municipality: South Frontenac

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TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA MEETING #18

Audio Broadcast to the Township’s Facebook page https://www.facebook.com/SouthFrontenacTwp TIME: DATE: PLACE:

7:00 PM, Tuesday, April 5, 2022 Electronic Participation.

Call to Order & Roll Call

Resolution

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

Resolution

Scheduled Closed Session (at the end of the agenda)

Delegations - none

Public Meeting - none

Approval of Minutes

Council Meeting of January 25, 2022

5 - 15

Special Committee of the Whole Meeting of February 2, 2022

16 - 17

Business Arising from the Minutes

Reports Requiring Action

Fabric Replacement on Bedford Salt Dome • This report provides updated information on the Bedford dome

18 - 20

fabric replacement and seeks Council approval on a budget amendment

Award of RFP #PS-P01-2022 - Detailed Design for Eagle Creek Bridge and Opinicon Culvert • This report provides a summary of the outcomes of the Request for

21 - 26

Proposal # PS-P01-2022 and recommends the award of contract for detailed design for the replacement of the Eagle Creek Bridge (2023) and Opinicon Culvert (2022)

Storrington Centre Renovations • This report provides updated information on the Storrington Centre renovation project and seeks Council approval.

27 - 36

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Stars Corners Intersection - Preferred Design Alternative • This report provides a summary of the outcomes of Jewell

37 114

Engineering’s review of the Stars Corners intersection (Yarker Road and Wilton Road) along with background analysis relating to the preferred design alternative for intersection upgrades

Green Bay Road - Crossing at Camsel Creek • This report provides an update on the request from the Greater

115 128

Bob’s and Crow Lakes Association and Foundation for a joint fisheries enhancement project on Green Bay Road at Camsel Creek (1.1 km east or New Road)

Tennis/Pickle Ball Court Fence Repair - Centennial Park • This report recommends funding that is required to repair the

129 130

tennis/pickle ball court fencing at Centennial Park damaged by high winds this past winter.

Request for Capital Funds: Centennial Park Portable Soccer Nets • Staff have received a request from the Frontenac Soccer

131 133

Association seeking funding for the purchase of two portable soccer nets to be located at Centennial Park in Harrowsmith

Extension of Approval of Draft Plan of Condominium –Township of South Frontenac (Shield Shores) County File #10CD-2016/001 • The developer of the Shield Shores Plan of Condominium has

134 154

applied to the County of Frontenac for an extension to their draft plan approval which is set to lapse on May 15, 2022. The County requests that Township Council provide a recommendation to County Council as part of their decision-making process on the request to extend draft plan approval.

Frontenac Arch Biosphere Network - 2022 Request for Funding • The Frontenac Arch Biosphere Network made a request for $5,000

155 157

funding to help grow their capacity and sustainability in 2022. The Lake Ecosystem Advisory Committee has reviewed the request and is providing a recommendation

Vaccination Policy • The report seeks Council approval to repeal the Township’s

158 165

vaccination policy HR-023.

COVID-19 Community Grant Request • This report recommends supporting a request received by the

166 168

Frontenac Fury Girls’ Hockey Association for support under the COVID-19 Community Grant program.

RFP for Electronic Voting - 2022 Municipal Election • The report is asking for Council’s approval to contract for Electronic

169 171

Voting Services to Intelivote Systems

Committee Meeting Minutes

Verona Community Association - Minutes and Reports from 2021

172 192

Joint Recreation Committee - Minutes of August 23, 2021 Meeting

193 195

Police Services Board - Minutes of November 25, 2021 Meeting

196 199

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Heritage Committee - Minutes of January 27, 2022 meeting

200 201

Lake Ecosystem Advisory Committee - Minutes of January 28, 2022 Meeting

202 203

Bellrock Community Hall Committee - Minutes of March 18, 2022 Meeting

204

By-laws

Site Plan Control Application SP-09-21-B, Kathleen Thomas, West Devil Lake Lane - By-law 2022-26 • This report recommends that Council pass a by-law to approve a

205 215

Site Plan Control agreement for a residential property on West Devil Lake Lane and with frontage on Devil Lake. By-law 2003-25 requires site plan control to ensure that the Township’s development and environmental standards will be met on properties with frontage on at-capacity lake trout lakes.

Site Plan Control Application - PL-2022-0001 - Sean Allair & Lisa Taylor (applicant); ZanderPlan Inc. (agent) Unit 11, Johnston Point Plan of Condominium - By-law 2022-27 • This report recommends that Council approve the individual site

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plan control application for Unit 11 in Johnston Point. This Unit is the first unit located on the east side of Hinterland Lane and is proposed to be developed with a single detached dwelling. The Johnston Point Condominium and Master Site Plan Agreements require individual Units within the condominium to obtain site plan control approval prior to the issuance of a building permit.

Reports for Information

Tender # PS-2022-10 - Bellrock Road Reconstruction • This report provides background on the budget and award of

241 245

contract for the Bellrock Road Reconstruction (Project # 22-23) from Road #38 to 1.4 km west.

South Frontenac Fire & Rescue Tender – 3 ½ Ton Pickup Trucks • The report provides information on the Tender award for SFFR of

246 249

three (3) ½ ton Pickup Trucks

Municipal Election 2022 • This report provides information with respect to deadlines,

250 253

processes, and related information for both candidates and voters in South Frontenac.

Use of Corporate Resources for Election Purposes • This report is for information only and is intended to be a reminder

254 256

to Council members and potential candidates of the regulations under the Municipal Elections Act.

Information Items

Inverary Youth Activities Inc - Ken Garrett Memorial Park Grand Opening of New Accessible Washroom - April 23, 2022

257 258

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WCO - Wind Concerns Ontario - Setbacks for industrial-scale wind turbines

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session

Resolution - Council will move into a Closed Session as permitted by the Municipal Act, Section 239.2 (b) personal matters about identifiable individuals, including municipal or local board employees to discuss and review the outcome of interviews for Chief Administrative Officer and item (c) a proposed or pending acquisition or disposition of land by the municipality or local board regarding a land purchase in Battersea.

Battersea Land Purchase

Chief Administrative Officer Recruitment Process (Verbal update from Mayor Vandewal)

Resolution - Move out of Closed Session

Rise and Report from Closed Session

By-law 2022-28 - Appoint a Chief Administrative Officer/Deputy Clerk

Confirmatory By-law

By-law 2022-29

Adjournment

Resolution Natural, Vibrant and Growing - A Progressive Rural Leader

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264

265

Page 5 of 265 Minutes of Council January, 25, 2022 Time: 7:00 PM Location: Electronic Participation

Meeting # 5 Council Present in Council Chambers: Mayor Ron Vandewal, Ray Leonard, Doug Morey, John McDougall, Alan Revill, Norm Roberts, Ron Sleeth, Ross Sutherland Council Present via Electronic Participation: Randy Ruttan Staff Present in Council Chambers: Neil Carbone - Chief Administrative Officer, Angela Maddocks - Clerk, Louise Fragnito - Director of Corporate Services and Treasurer Staff Present via Electronic Participation: Claire Dodds - Director of Development Services, Christine Woods - Senior Planner, Anna Geladi - Planner, Troy Dunlop Manager of Technical Services and Infrastructure 1.

Call to Order and Roll Call

Resolution Resolution No. 2022-05-01 Moved by Councillor Sleeth Seconded by Councillor Morey That the Council meeting of January 25, 2022 be called to order at 7:00 p.m. Carried

The Clerk conducted the roll call as outlined in the attendance noted above.

Declaration of pecuniary interest and the general nature thereof

There were no declarations reported.

Approval of Agenda

Resolution Resolution No. 2022-05-02 Moved by Councillor Ruttan Seconded by Deputy Mayor Revill That the agenda for the January 25, 2022 Council meeting be approved. Carried

Scheduled Closed Session (at end of agenda)

Delegations - none

Public Meeting

Resolution and Public Meeting Statement

Page 6 of 265 Minutes of Council January, 25, 2022 The Clerk provided direction on receiving a notice of decision on these applications and how to appeal any decision with the Ontario Land Tribunal. Resolution No. 2022-05-03 Moved by Councillor Roberts Seconded by Councillor Leonard That a public meeting be held to allow for input on Zoning By-law Amendment applications: • Z-21-16 - 4930 Road 38 • Z-21-23 - 22 Beatrice Lane • Z-21-28 - 3810 Perth Road Carried b)

Zoning By-law Amendment Application - Z-21-16 - 2749941 Ontario Inc 4930 Road 38 Christine Woods, Senior Planner presented this application. She noted that the proposal is to change the zone on the subject property from Urban Commercial to Urban Commercial – Special Provision. This rezoning would permit a ground floor commercial space (e.g. professional office) and five residential dwelling units on the upper floors. There would be four one-bedroom apartments and one studio apartment. The effect would also be to specify zoning standards including a minimum number of off-street parking spaces and a minimum planting strip adjacent the rear and interior side lot lines. The subject property is located at the northeast corner of Road 38 and Harrowsmith Road. The property is surrounded by commercial and residential uses and is approximately 1,080 square metres (0.32 acres) in area, and has 25 metres of frontage on Road 38 and 54 metres on Harrowsmith Road. The property is developed with a three-storey building with a two-storey addition to the rear and a parking area. The building has historically been used for a variety of commercial and residential uses. It is currently used as an office for the applicant. The three-storey building is designated under the Ontario Heritage Act (Portland By-law 10-82) for its significance as a local landmark and social centre, and for its architectural details including the two-storey verandah. The subject property is subject to site plan control application SP-03-21-P under the Planning Act. This application is currently under review. The property is also subject to a community improvement plan application to fund façade improvements and to waive municipal fees. A planning justification report, servicing design brief, phase 1 environmental site assessment, architectural drawings and site plan drawings were submitted in support of the rezoning and site plan control applications. The Planning Justification Report was prepared by Fotenn assessed the appropriateness of the proposed. zoning by-law amendment in the context of the surrounding area as well as its conformity with the applicable policy and regulatory framework. The Planning Justification report suggests that adequate off-street parking is proposed to the rear of the building, within the existing asphalt area. The proposal includes 16 parking spaces. The application requests a 1.8 parking ratio for the dwelling units, whereas the Zoning By-law requires a minimum of 2 parking spaces per dwelling unit. This is the equivalent of 9 parking spaces (2 per one bedroom apartment, 1 per bachelor apartment). The report indicated that the required supply of parking for the proposed commercial use would be provided. However, staff calculated that the proposed commercial use would require 9 parking spaces per section 5.30.1.10 of the Zoning By-law (based on proposed 206.8 square metre floor

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Page 7 of 265 Minutes of Council January, 25, 2022 area, and 1 space per 23 square metres of floor area). This would result in a deficiency of two parking spaces. The applicant, through conversations with staff, is requesting a reduction to seven commercial parking spaces on the basis that the proposed office use has space for five employees. These employees regularly work off-site and are seldom in the office all at the same time. Staff also noted in the review of the site plan drawings that the proposed parking arrangement needs to be adjusted to ensure that each parking space would be readily accessible at all times and arranged in such a manner to provide access and manoeuvring space for the parking and removal of a motor vehicle without the necessity of moving another motor vehicle. The applicant is working with their architect to improve the parking arrangement. This will be shown on a revised site plan drawing and will be addressed before the site plan is brought forward to Council for consideration. Ms. Woods noted that Building Services was satisfied with the revised sewage services proposed in the Revised Servicing Design Brief (Groundwork Engineering Limited, January 12, 2022). Public Services identified the need to improve the parking arrangement, particularly the central aisle so that all of the spaces function properly. They also identified several items that will be addressed through the site plan control application including the dimensions of the accessible parking space, adequate headlight screening across from residential properties, on-site commercial waste collection facilities, and pre-defined exterior lighting details. Public Services was satisfied with the servicing and stormwater management findings but encouraged improved lot level controls associated with the new two-storey addition that would replace the existing two-storey addition at the rear of the building. Fire and Emergency Services noted that the proposed parking configuration may make it challenging for emergency vehicles to gain access to the rear of the building and the residential units. Access for emergency vehicles on the property, or on the street(s), will need to be provided to the satisfaction of the Township. This will be addressed through the site plan control application. No comments have been received from members of the public to date. Ms. Woods provided the policy framework and how this application has bee assessed based on the Provincial Policy Statement, the Frontenac Official Plan, the Township Official Plan and the Zoning By-law 2003-75. Councillor Sleeth asked if the design of the building has been assessed based on fire separation and safety. Ms. Woods explained that this assessment would be done at the building permit application stage. There would be a fire code review and safety standards that would have to be met. Councillor Morey asked what the implications are based on with this being a heritage building and what accessibility provisions need to be addressed during this zoning change. Ms. Woods indicated that these items will be considered for the main floor along with an accessible parking space and an accessible main floor entrance. Deputy Mayor Revill was supportive of this proposal and encouraged this type of development as a positive part of revitalization of township hamlets.

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Page 8 of 265 Minutes of Council January, 25, 2022 Councillor McDougall questioned the limits of the Community Improvement Plan and if this included the replacement of windows. Christine Woods noted that the program can fund improvements to the facade, (the porch is the heritage feature of this building), secondly it covers the building permit fees for construction and the third item is for accessibility considerations in commercial spaces. Claire Dodds provided an overview of the CIP program Mayor Vandewal supported this development as a very positive improvement. he was concerned about the use of holding tanks and the potential for on-street parking by residents of the building. Councillor Leonard agreed that this will be an improvement to the existing building. Sarah MacInnis, the applicant, provided an overview of her vision for this building and the potential it has. She noted that the interior will essentially be entirely new through the renovation process but also keeping in mind the heritage designation component. This is a large scale project with lots of money invested in this project that will provide commercial and residential uses. She did not foresee a need for off site parking. There were no members of the public registered to speak to this application. c)

Zoning By-law Amendment Z-21-23 - Barr and Smallman-Tew - 22 Beatrice Lane Anna Geladi, Planner, presented the report on the subject property (22 Beatrice Lane) nothign that it is subject to consent application S-22-21-B for a lot addition to 179 Beatrice Lane. Provisional approval of this application was granted, subject to conditions by the Director of Development Services on June 30, 2021. Condition 9 requires the severed parcel (lot addition) to be rezoned so that the lands will have the same zone as the property it is enlarging, 179 Beatrice Lane. The subject lands consist of approximately 2.1 hectares (5.25 acres) of vacant land with 200 metres (656 feet) of frontage on Beatrice Lane and 72 metres (236 feet) of waterfrontage on Bob’s Lake. The lands are zoned Rural (RU). The severed parcel is separated from the benefitting lot by Beatrice Lane. The subject lands are being added to 179 Beatrice Lane. 179 Beatrice Lane is zoned Limited Service Residential – Waterfront (RLSW). It is developed with a principal dwelling, garage and sewage system. The purpose of the lot addition is for further enjoyment of the property for recreational use. Ms. Geladi reported that this application did not meet the criteria for circulation to Public Services and Building Services (Septic System Review). Rideau Valley Conservation Authority was not circulated on the rezoning application, as they had no objection to the approval of consent application S-22-21-B when they reviewed the consent application in 2021. No comments have been received from members of the public to date. It was noted that Director of Development Services had consideration for the 2020 PPS as well as the County and Township Official Plan in the decision to grant draft approval to consent application S-22-21-B for a lot addition. It is good planning practice to ensure that consistent zoning is applied to the enlarged parcel. The lot addition lands are proposed to be zoned RLSW, consistent with the zoning that applies to 179 Beatrice Lane. This zoning is also consistent with the other properties located along this portion of Beatrice Lane.

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Page 9 of 265 Minutes of Council January, 25, 2022 The proposal to rezone the lands through application Z-21-23 is consistent with the 2020 PPS as well as the County and Township Official Plans. A detailed policy analysis will be provided to Council following the public meeting. Councillor Morey was supportive of this application. There were no members of the public registered to comment on this application. d)

Zoning By-law Amendment Application -Z-21-28 - 1809505 Ontario Limited - 3810 Perth Road. Christine Woods, Senior Planner presented the details on this application. The subject property is zone Urban Commercial – Special Provision (UC-27). The UC-27 zone permits the full range of commercial uses listed in the UC zone, as well as four accessory residential units. The purpose of the proposed by-law is to amend the UC-27 zone to permit a fifth accessory residential unit. The effect of the proposed by-law would be to facilitate a proposed 2000 square foot, two-storey addition to the existing building that would include a fifth accessory residential unit and two additional commercial units. The subject property is located at the northeast corner of Perth Road and Davidson Road in the Inverary Settlement Area and it is is surrounded by commercial and residential uses. The subject property is 2.2 hectares (5.5 acres) in area and has 172 metres of frontage on Perth Road and 155 metres on Davidson Road. The property is developed with a two-storey building. The building contains three commercial uses on the first floor and four accessory dwelling units on the second floor. The property is also developed with an automobile service station. The proposed rezoning was assessed against the applicable policies of the Provincial Policy Statement 2020, County of Frontenac Official Plan, and Township of South Frontenac Official Plan, as well as the provisions of Zoning By-law No. 2003-75. The policies indicate that rural settlement areas, such as Inverary, must be the focus of growth and development, and that their vitality and regeneration must be promoted. These policies also promote healthy, integrated, and viable rural areas that are supported by accommodating an appropriate range and mix of housing, as well as by promoting opportunities for a varied and balanced industrial/commercial base in rural settlement areas. Section 5.6 of the Township Official Plan permits commercial uses by zoning by-law amendment when Council is satisfied that the nature and scale of the proposed use is appropriate. Council approved the existing development on the property through By-laws 2017-17 and 2017-24. Adequate water and sewage disposal systems are a consideration in rural settlement areas. Section 6.10.3 of the Township Official Plan requires a report by a professional engineer or other qualified professional(s) indicating that an adequate supply of potable water is available for the use and that soil conditions are suitable for the installation of sewage system. The application for the existing development was supported by a six hour well pump test. The applicant will be required to provide confirmation that the well has sufficient capacity (volume/flow) for the additional apartment and commercial units, in support of the rezoning application. The applicant will be required to provide a hydrogeologist’s opinion on the 2017 pump test, and the suitability of

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Page 10 of 265 Minutes of Council January, 25, 2022 the data for the additional use. The opinion will also need to address water quality relative to the automotive service station on the property. In accordance with the PPS 2020 and the County Official Plan, Section 6.24 of the Township Official Plan requires contaminated sites to be remediated as necessary, and a Ministry of the Environment letter acknowledging receipt of a “Record of Site Condition” prior to development approvals being granted. A Record of Site Condition (RSC) summarizes the environmental condition of a property as of a certification date based on the completion of one or more environmental site assessments, and must be filed with the Ministry of Environment, Conservation and Parks. Building Services has requested additional information about the proposed addition so that they can review the sewage system application to increase the size of the existing sewage system to accommodate the proposed addition. This information is needed to confirm that sufficient space is provided to accommodate an extension of the existing building and sewage system. Public Services have indicated that although parking spaces and traffic will be increased at the site, a Traffic Impact Study is not necessary at the rezoning stage based on previous and recent traffic study work on the Perth Road corridor. This site is not expected to trigger road modifications. Traffic impacts could be subject to further review at the site plan control stage if necessary. No comments have been received from members of the public to date. The criteria for whether an RSC is required is specified in Ontario Regulation 153/04 Records of Site Condition – Part XV.1 of the Act. The Ministry of Environment, Conservation and Parks recently advised the Township that this regulation was updated in 2019 to include criteria that requires a Record of Site Condition be submitted at the time of building permit when a proposal includes expanding a building footprint on lands that currently have a commercial use and include an addition of residential space. While it is the requirements of the Ontario Building Code that trigger the submission of an RSC – planning staff are flagging this requirement for the property owner at this time, so they are prepared to address this requirement as part of a complete building permit application Councillor Sleeth was supportive of the expansion of this commercial development as the hamlet of Inverary continues to grow. Councillor Roberts was also supportive of this expansion and felt it was great for the community. Deputy Mayor Revill felt this would was a great enhancement to the commercial viability within the township and it provides much needed housing supply . Councillor Leonard was supportive of this proposal and encouraged this type of development throughout the township. Mayor Vandewal felt this is exactly what the municipality needs and wants; development within the hamlets. No one from the public was registered to speak to this application. e)

Resolution - Close Public Meeting Resolution No. 2022-05-04

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Page 11 of 265 Minutes of Council January, 25, 2022 Moved by Councillor Roberts Seconded by Councillor Leonard That having provided an opportunity for input on planning matters, the public meeting be closed. Carried 7.

Approval of Minutes

Special Council meeting of November 23, 2021 (5:00 pm) Resolution No. 2022-05-05 Moved by Councillor Sleeth Seconded by Councillor Morey That the minutes of the Special Council meeting held November 23, 2021 at 5:00 pm be approved. Carried

Special Committee of the Whole meeting of November 23, 2021 (7:00 pm) Resolution No. 2022-05-06 Moved by Councillor Ruttan Seconded by Deputy Mayor Revill That the minutes of the Special Committee of the Whole meeting of November 23, 2021 at 7:00 pm be approved. Carried

Special Council meeting of November 24, 2021 (7:00 pm) Resolution No. 2022-05-07 Moved by Councillor Sutherland Seconded by Councillor Roberts That the minutes of the Special Council meeting held November 24, 2021 at 7:00 p.m. be approved. Carried

Business Arising from the Minutes

Notice of Motion - Feasibility Study Amendment Deputy Mayor Revill chaired this portion of the meeting in order for Mayor Vandewal to speak to the notice of motion he proposed as well as an amendment. When Resolution 2022-05-09 was passed, Mayor Vandewal resumed as Chair of the meeting. Resolution No. 2022-05-08 Moved by Mayor Vandewal Seconded by Councillor____________________ That Council cancel the Feasibility Study and look at expansion to the existing building and explore other opportunities locally.

Resolution No. 2022-05-09 Moved by Mayor Vandewal Seconded by Councillor Sleeth That Council support the notice of motion filed by Mayor Vandewal and direct staff to remove Options 2, 3 and 4 as options in the Administrative Office Expansion Feasibility Study. Carried

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Page 12 of 265 Minutes of Council January, 25, 2022 9.

Reports Requiring Action

Up-date to Building By-law Mayor Vandewal requested a recorded vote on this resolution. Mayor Vandewal voted against the resolution while the remainder of Council voted in favour. Resolution No. 2022-05-10 Moved by Councillor Ruttan Seconded by Councillor Sleeth That Council endorse an update to Building By-law 2014-26 as amended, to index the Fees set out in Schedule “C” to the October Total CPI deviation to a maximum increase of 4% annually, instead of using the 3rd quarter Statistics Canada Non-Residential Building Construction Cost Index: Ottawa; and, That Council endorse establishing a limit to the size of the building reserve that is equivalent to annual building services operating costs based on a rolling three (3) year average; and, That upon reaching the reserve limit, building fees as set out in Schedule “C” of the Building By-law No. 2014-26 would be frozen; and, That Council direct staff to advertise these amendments to By-law 2014-26 for the required 21 days and to schedule the required public meeting for changes to the Building By-law to coincide with the next available Council or Committee of the Whole meeting. Carried

Scope Change for Buck Lake Culvert Replacement - Project No. 20-R07 Resolution No. 2022-05-11 Moved by Councillor Ruttan Seconded by Councillor Sutherland That Council approve the recommended scope changes relating to the Buck Lake Culvert Replacement Project No. 20-R07 as part of the deliberations for the 2022 Capital Works Program. Carried

Committee Meeting Minutes - none

By-laws

By-law 2022-05 - Rezone from Urban Commercial to Urban Residential Second Density - Special Provision - Con 5, Part of Lot 4, 4376 Sydenham Mill St (Loughborough) Resolution No. 2022-05-12 Moved by Councillor McDougall Seconded by Councillor Sutherland That By-law 2022-05, being a by-law to amend By-law 2003-75, as amended, to rezone land from Urban Commercial (UC) to Urban Residential - Second Density

Special Provision (UR2-2) on lands described as 4376 Sydenham Mill St, Part of Lot 4, Concession 5, District of Loughborough, be given first and second reading. Carried

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Page 13 of 265 Minutes of Council January, 25, 2022 Resolution No. 2022-05-13 Moved by Councillor Leonard Seconded by Councillor Roberts That By-law 2022-05 be given third reading, signed and sealed. Carried b)

By-law 2022-06 - Rezone from Limited Service Residential to Limited Service Residential - Special Provision, Con 2 Part of Lot 22, Part 52 on Plan 13R204 (Bedford) Resolution No. 2022-05-14 Moved by Councillor Morey Seconded by Councillor Sleeth That By-law 2022-06, being a by-law to amend By-law 2003-75, as amended, to rezone land from Limited Service Residential (RLS) to Limited Service Residential - Special Provision (RLS-14) on lands described as Part 52 on Plan 13R204, Part of Lot 22, Concession 2, District of Bedford, be given first and second reading. Carried Resolution No. 2022-05-15 Moved by Councillor Sutherland Seconded by Councillor Leonard That By-law 2022-06 be given third reading, signed and sealed. Carried

By-law 2022-07 - Site Plan Agreement between the Corporation of the Township of South Frontenac and Joe & Tara Brice. Resolution No. 2022-05-16 Moved by Councillor Morey Seconded by Councillor Roberts That By-law 2022-07, being a by-law to authorize the Mayor and the Clerk to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and Joe and Tara Brice, be given first and second reading. Carried Resolution No. 2022-05-17 Moved by Councillor Roberts Seconded by Councillor Sutherland That By-law 2022-07 be given third reading, signed and sealed. Carried

By-law 2022-08 - Interim Tax Rate Resolution No. 2022-05-18 Moved by Councillor Sleeth Seconded by Councillor Morey That By-law 2022-08, being a by-law to provide for an interim tax levy: payment of taxes; to provide for penalty and interest of 1.25% on tax arrears per month, be given first and second reading. Carried Resolution No. 2022-05-19 Moved by Councillor Ruttan Seconded by Deputy Mayor Revill That By-law 2022-08, being a by-law to provide for an interim tax levy: payment of taxes; to provide for penalty and interest of 1.25% on tax arrears per month, be given third reading, signed and sealed.

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Page 14 of 265 Minutes of Council January, 25, 2022 Carried e)

By-law 2022-09 - Appoint an Interim CAO Resolution No. 2022-05-20 Moved by Councillor McDougall Seconded by Councillor Sutherland That By-law 2022-09, being a by-law to appoint an interim Chief Administrative Officer, be given first and second reading. Carried Resolution No. 2022-05-21 Moved by Councillor Leonard Seconded by Councillor Sleeth That By-law 2022-09, being a by-law to appoint an interim Chief Administrative Officer, be given third reading, signed and sealed Carried

Reports for Information

Vaccination Policy Update • This report provided an update on the implementation of Policy HR#023 COVID-19 Vaccination & Prevention Policy, including the percentage of staff vaccination records received, since it became effective on January 17, 2022. The policy applies to all township employees as well as Council appointed committee volunteers, volunteer fire fighters and members of Council.

CAO Recruitment - Proposal Review & Selection • This report provided a list of proposals received for the recruitment of a new Chief Administrative Officer (CAO) for the Township. Discussion of the proposals and any direction to staff regarding negotiation with recruiters will take place in closed session subject to provisions of the Municipal Act Section 239 (2) (b), (i) and (k); however, any decisions of Council will be made in open session.

Information Items

Cataraqui Source Protection Committee - Request for Input/Council Resolution on Municipal Appointments • A representative from the “Central Area” needs to be nominated before March 14, 2022 by Council resolution.

Notice of Motions - none

Announcements/Statements by Councillors - none

Question of Clarity (from the public on outcome of agenda items)

Closed Session

Resolution Resolution No. 2022-05-22 Moved by Deputy Mayor Revill Seconded by Councillor McDougall That Council move into a closed session in accordance with the Municipal Act Section 239 (2) to discuss (b) personal matters about an identifiable individual, including municipal or local board employees, (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or

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Page 15 of 265 Minutes of Council January, 25, 2022 interfere significantly with the contractual or other negotiations of a person, group of persons, or organization and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2001, c. 25, s. 239 (2); 2017, c. 10, Sched. 1, s. 26, all matters having regard to discussion of proposals and to provide direction to staff regarding the negotiation with recruiters for a Chief Administrative Officer. Carried b)

CAO Recruitment - Proposal Review & Selection

Resolution - Move out of closed session Resolution No. 2022-05-23 Moved by Councillor Leonard Seconded by Councillor McDougall That Council move out of closed session. Carried

Confirmatory By-law

By-law 2022-10 Resolution No. 2022-05-24 Moved by Councillor Morey Seconded by Councillor Sutherland That By-law 2022-10, being a by-law to confirm generally all actions and proceedings of the Council of the Corporation of the Township of South Frontenac, be given first and second reading this 25 day of January, 2022. Carried Resolution No. 2022-05-25 Moved by Councillor McDougall Seconded by Councillor Ruttan That By-law 2022-10, being the confirmatory by-law, be given third reading, signed and sealed. Carried

Adjournment

Resolution Resolution No. 2022-05-26 Moved by Councillor Leonard Seconded by Councillor Sleeth That the Council meeting of January 25, 2022 be adjourned at 8:23 p.m. Carried

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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Minutes of a Special Committee of the Whole February 2, 2022

Time: 8:30 a.m. Location: Council Chambers and Electronic Participation Meeting #8 Council Present in Council Chambers: Mayor Ron Vandewal, Ray Leonard, John McDougall, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth Council Present via Electronic Participation: Doug Morey, Ross Sutherland Staff Present in Council Chambers: Angela Maddocks - Clerk, Neil Carbone - Advisor (left meeting at 9:20 am)

Call to Order and Roll Call

Resolution Moved by Councillor Ruttan Seconded by Councillor Leonard That the Special Committee of the Whole meeting of February 2, 2022 be called to order at 8:30 a.m. Carried

Mayor Vandewal introduced each Council member to Mr. Stungevicius instead of the actual roll call. Attendance is noted above.

Declaration of pecuniary interest and the general nature thereof

There were no declarations.

Approval of Agenda

Resolution Moved by Councillor Sleeth Seconded by Councillor Morey That the agenda for the Special Committee of the Whole meeting be approved. Carried

Scheduled Closed Session

Resolution Moved by Councillor Sutherland Seconded by Councillor McDougall That Committee of the Whole will move into a closed session as permitted by the Municipal Act, Section 239.2, item d) labour relations or employee negotiations,

Page 17 of 265 Committee of the Whole February 2, 2022 to provide an opportunity for Council to discuss expectations and next steps in the CAO Recruitment process. Carried b)

Discussion with CAO Recruitment Firm - Waterhouse Executive Search

Resolution - Move out of closed session Moved by Councillor Sleeth Seconded by Deputy Mayor Revill That Committee of the Whole move out of Closed Session. Carried

Adjournment

Resolution Moved by Councillor Roberts Seconded by Councillor Leonard That the Special Committee of the Whole meeting be adjourned at 10:16 a.m. Carried

Page 2 of 2

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To: Council Prepared by: Public Services Deparment Date of Meeting: April 5, 2022 Subject: Fabric Replacement on Bedford Salt Dome

Summary This report provides updated information on the Bedford dome fabric replacement and seeks Council approval on a budget amendment.

Recommendation That Council approve an additional $28,000 in the budget for the Bedford dome roof panel replacement project and that the budget increase be funded from the Facilities Reserve. That this project be awarded to The Razecon Group who is the Contractor of Record that provides the warranty work for Britespan.

Background In the fall of 2019 Public Services staff noticed deficiencies (tears) in four of the fourteen fabric roof panels on the Bedford dome. The manufacturer of the sand dome, Britespan, was notified immediately of the issue and were asked to provide a quote through their contractor, the Razecon Group, to replace the four panels under the existing ten year prorated fabric warranty.

Discussion/Analysis In 2021, Council approved an amount of $35,000 in the Capital Budget to replace the four torn fabric roof panels. However, due to extenuating circumstances, the Contractor, The Razecon Group, was unable to complete the original work and since then additional panels have continued to fail resulting in the entire roof (14 panels) requiring replacement. After discussions, Britespan has agreed to cover, under warranty, all fourteen roof panels pro-rated back to the fall of 2019 when the first four panel failure was reported. The tenyear pro-rated fabric warranty provided a credit to the Township of 52% of the fabric cost with the total cost of the labour to install the new fabric being the responsibility of the Township. This is common practice on warranty replacements. The cost to the Township for the pro-rated fabric and full cost of the labour is $50,953.44 with a remaining warranty period of 4 years. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 19 of 265 Township of South Frontenac Staff Report - Fabric Replacement on Bedford Salt Dome

The original fabric installed on the dome was fire rated. In discussions with the Razecon Group, staff requested a quote for both the fire rated fabric along with the upgraded elite fabric that was used for the Portland dome replacement. Upgrading to the elite fabric provides a more durable fabric and also provides the Township with an additional 6 years of warranty on the roof fabric replacement (total pro-rated warranty of 10 years). The additional cost for the upgraded fabric is $9,604.80. Staff’s recommendation incorporates the replacement of the damaged panels with the elite fabric. A quote was also received from the Contractor who provided the installation on the Hartington Salt/Sand dome. The overall cost significantly exceeded the Razecon Group’s quote due to the warranty credit being received on the fabric.

Financial Implication An additional $28,000, which includes the non-refundable portion of HST, is required to replace and install all fourteen fabric roof panels on the Bedford dome. The required funds will be drawn from the Facilities Reserve Fund.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable):

Attachments N/A Approvals Submitted By:

Jamie Brash Manager of Facilities and Solid Waste

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Page 20 of 265 Township of South Frontenac Staff Report - Fabric Replacement on Bedford Salt Dome

Approved By:

Louise Fragnito Interim Chief Administrative Officer

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To: Council Prepared by: Public Services Deparment Date of Meeting: April 5, 2022 Subject: Award of RFP # PS-P01-2022 – Detailed Design for Eagle Creek Bridge and Opinicon Culvert

Summary This report provides a summary of the outcomes of the Request for Proposal # PS-P012022 and recommends the award of contract for detailed design for the replacement of the Eagle Creek Bridge (2023) and Opinicon Culvert (2022).

Recommendation That Council Award RFP # PS-P01-2022 Professional Services for Detailed Design of the Eagle Creek Bridge and Opinicon Culvert to HP Engineering Inc. for the successful bid of $66,718.94 (net of rebatable HST).

Background On February 11th, 2022, the Township released Request for Proposal # PS-P01-2022 to provide professional services for the detailed design of the Eagle Creek Bridge (2023) and Opinicon Culvert (2022). Key deliverables in the assignment include: a) Initiation of Municipal Class Environmental Assessment; b) Topographic surveys; c) Geotechnical programs confirming soils characteristics for structural design; d) Hydrologic and hydraulic analysis for pipe sizing/erosion control; e) Environmental screening (natural, heritage, biological and species at risk); f) Consultation program with agencies and stakeholder groups; g) Preliminary Design Report – Screening of Alternatives (social, environmental and economic considerations); h) Securing all regulatory permits (conservation authorities, MECP and DFO as required); i) Preparation of Detailed Design (Preferred Alternative); and j) Preparation of Estimates and Schedules for Tender Documents

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Page 22 of 265 Township of South Frontenac Staff Report - Eagle Creek Bridge and Opinicon Culvert

Terms within the original Request for Proposal request that the Eagle Creek Bridge designs be completed on or before October 15th, 2022 and that tender documents be completed by January 31, 2023. Design proposals for the Opinicon Culvert sought out the earliest date of delivery due to the distressed condition of the crossing. The objective is to replace the Opinicon Culvert within the 2022 construction season.

Discussion/Analysis On March 9th, 2022, the Request for Proposal closed with eight proposals received. All of these submissions were subject to team review and scored according to a 100 point merit based point system with the following criteria: • • • • •

Experience and Team Qualifications Understanding of Objectives Quality of Approach Proposed Work Plan / Level of Effort Financial Proposal

20 points 10 points 20 points 20 points 30 points

A break out of the individual scoring and financial results are included in the table below in alphabetical order: Company Aecom Ainley Group D M Wills Greer Galloway Consulting Engineers H P Engineering Jewell Engineering Keystone Bridge Management Safe Roads Engineering Inc.

Score (Max 100)

Total Bid (Net HST)

68 92 95 90 97 92 87 73

$177,754.37 $71,453.84 $79,515.26 $79,601.76 $66,718.94 $87,318.22 $68,871.17 $131,494.27

Key highlights of the H P Engineering proposal includes: • • • • •

H P Engineering – Ottawa Office (regional and local experience since 2011); Project Team – 8 Staff and two sub consultants - St. Lawrence Testing (geotechnical) and Gemtec Consultants (environmental/biological); Project Manager – Tashi Dwivedi, B.A.Sc., M.A.Sc., P. Eng. – 20 years experience in the assessment, rehabilitation and reconstruction of bridges/large culverts. Public Consultation Program for Eagle Creek Bridge Replacement Strong and proven work history with approval agencies (RVCA, CRCA, MNR and DFO); and www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 23 of 265 Township of South Frontenac Staff Report - Eagle Creek Bridge and Opinicon Culvert

•

Lowest bid price at $66,718.94 (net HST)

Overall HP Engineering presented a very thorough proposal and workplan that addressed all of the core study requirements. The proposal also fell within the available funding allocated to the activities. H P Engineering is currently working locally on the Buck Bay Bridge replacement project and has delivered those project designs on budget, within scope and within prescribed deadlines. The award of the RFP # PS-P01-2022 to provide Professional Services for Detailed Design for the Eagle Creek Bridge and Opinicon Culvert exceeds the threshold for delegated authority limit of $50,000 and as such the contract must be awarded through resolution of Council.

Financial Implications A budget of $100,000 was set aside for the detailed design of the Eagle Creek Bridge ($50,000) and the Opinicon Culvert ($50,000) in the 2022 Capital Budget. H P Engineering’s bid for these structures was $34,328.74 and $32,390.20 respectively therefore the total bid price of $66,718.94 (net HST) falls within the prescribed budget. The related Capital Budget sheets are attached and provide for further details.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable):

Notice/Consultation • •

Director of Corporate Services & Treasurer Construction and Technical Services Technologist

Attachments •

Attachment A - 2022 Budget Sheets – Eagle Creek Bridge and Opinicon Culvert

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Page 24 of 265 Township of South Frontenac Staff Report - Eagle Creek Bridge and Opinicon Culvert

Submitted By:

Approved By:

W. Troy Dunlop, C.E.T. Manager of Technical Services and Infrastructure

Louise Fragnito Interim Chief Administrative Officer

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Attachment A

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To: Council Prepared by: Public Services Deparment Date of Meeting: April 5, 2022 Subject: STORRINGTON CENTRE RENOVATIONS

Summary This report provides updated information on the Storrington Centre renovation project and seeks Council approval.

Recommendation That Council approve the Tender price submitted by Jeffrey G. Wallans Construction Ltd in the amount of $658,790.00 for the renovations to the Storrington Centre.

Background The Storrington Centre is one of the Township’s most frequently booked facilities however it lacked sufficient storage space for larger events. In 2019, Council approved the amount of $400,000 to renovate the current hall. The renovation was focused on providing additional storage to allow for better use of the existing space.

Discussion/Analysis After providing information to the architect on the additional storage space needs, they developed some recommendations on better use of the overall space from the existing footprint along with the expanded footprint to not only provide for sufficient storage and a larger event space but to also make available an expanded open concept event area with a natural light component. During the design phase, the project engineer discovered the main roof of the existing hall did not meet the current standards for snow loads. That, along with the need for fire separations between the firehall and the workshop area resulted in an additional scope of work to this project by an estimated $200,000. With the expanded open concept floor space and storage from this renovation along with the renovations from 2018 that included new accessible washrooms and building

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Page 28 of 265 Township of South Frontenac Staff Report - STORRINGTON CENTRE RENOVATIONS

entrances, this facility will have the capacity to attract larger events providing for future growth in the Township. Tender PS-2022-01 was issued on February 23, 2022 and closed March 23, 2022, for the renovations at the Storrington Centre. Six (6) bids were received and are listed below: CONTRACTOR

Price excluding HST

Jeffrey G. Wallans Construction Ltd.

$658,790.00

Tolles Ltd.

$750,000.00

Ubcon Construction Limited

$874,000.00

Wemp & Smith Construction Ltd.

$875,000.00

Anglin Group Ltd.

$922,000.00

Van Horne Construction Ltd

$1,289,000.00

Staff have reviewed the lowest cost submission received from Jeffrey G. Wallans Construction Ltd. It has been confirmed that it meets all the tender requirements. Further, positive feedback was received in contacting references. It is staff’s recommendation to accept the tender submitted by Jeffrey G. Wallans Construction Ltd.

Financial Implications There are sufficient funds carried forward from the 2019 approved Capital Budget of $400,000 and a Federal grant of $422,809 to complete this project.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: 2. Promote and support growth than meets the community’s needs while maintaining the integrity of our natural environment.

Climate Change Impacts: The renovation specifications include LED lighting, heating and cooling source provided by a combination of heat pump with propane backup. This project will improve energy savings and GHG emissions.

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Page 29 of 265 Township of South Frontenac Staff Report - STORRINGTON CENTRE RENOVATIONS

Attachments Architectural Drawings

Approvals Submitted By:

Manager of Facilities and Solid Waste Approved By:

Interim Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

UTILITY SHED

0mm 10 40

THE ARCHITECT WHO SEALS AND SIGNS THIS DRAWING HAS EXERCISED RESPONSIBLE CONTROL WITH RESPECT TO DESIGN ACTIVITIES. THE ARCHITECT’S SEAL NUMBER IS THE ARCHITECT’S BCDN. THE CERTIFICATE OF PRACTICE NUMBER OF THE HOLDER IS THE HOLDER’S BCDN.

THESE DRAWINGS FORM THE BASIS FOR PERMIT ISSUANCE AND ANY DEVIATIONS FROM THESE PLANS AND DETAILS, INCLUDING THE VENTILATION SYSTEM, HEATING SYSTEM, WOODSTOVE, FIREPLACES, DECKS, BALCONIES AND FINISHED BASEMENTS, WILL REQUIRE A REVISED DRAWING AND CLEARANCE BY THE BUILDING DEPARTMENT.

MikaelaArchitect@gmail.com Certificate of Practice 3867 THESE DOCUMENTS ARE THE PROPERTY OF THE ARCHITECT AND ARE NOT TO BE USED WITHOUT REFERING TO THE ARCHITECT. DRAWINGS ARE NOT TO BE SCALED AND ARE TO BE READ IN CONJUNCTION WITH ALL OTHER CONSULTANTS' DOCUMENTS.

PERFORM ALL WORK IN COMPLIANCE WITH THE CURRENT EDITIONS OF THE ONTARIO BUILDING CODE, ONTARIO ELECTRICAL SAFETY CODE AND THE ONTARIO HEALTH AND SAFETY ACT.

DRAWING LIST SAND SHED

SITE PLAN, KEY PLAN & BUILDING CODE MATRIX FOUNDATION PLAN GROUND FLOOR PLAN REFLECTED CEILING PLAN ROOF PLAN ELEVATIONS SECTIONS AA, BB AND DETAILS

100

STORRINGTON CENTRE

A-1 A-2 A-3 A-4 A-5 A-6 A-7

LINE FOR LIMITING DISTANCE CALCULATIONS

EXTENT OF WORK: THESE DRAWINGS ARE TO BE USED FOR BUILDING PERMIT AND CONSTRUCTION OF AN ADDITION, STRUCTURAL UPGRADES AND INTERIOR RENOVATIONS TO AN EXISTING ASSEMBLY HALL.

PROPERTY LINES AND LOCATIONS OF BUILDINGS ARE BASED ON ONLINE MAPPING AND DRAWINGS PROVIDED BY OTHERS.
EXTERIOR DIMENSIONS OF BUILDING ARE BASED ON SITE MEASUREMENTS.

BUILDING PERMIT NOTES

SITE PLAN NOTES

STRUCTURAL DRAWINGS BY MCNEELY ENGINEERING LTD.: S1 GENERAL NOTES & DETAILS S2 PLANS & SCHEDULES S3 PLANS & SCHEDULES S4 SECTIONS & DETAILS MECHANICAL ELECTRICAL DRAWINGS BY DAVID W. DOWNEY ENGINEERING LTD.: M1 EXISTING HALL HVAC - DEMOLITION & NEW DUCTWORK +MODIFICATIONS M2 PROPOSED HVAC SYSTEM M3 PROPOSED HVAC SYSTEM E1 PROPOSED ELECTRICAL E1 PROPOSED ELECTRICAL

(SHED TO BE REMOVED)

WORKSHOP

FIRE HALL

FIRE WALL

10"

CONFIRM SCALE

250

200

BUILDING AREA OF SOUTH AND WEST SIDE OF FIRE WALLS = 8604ft² (799.6m²)

FIRE WALL

OFFICES

NEW COMMUNITY HALL 5"

EXISTING HALL

1 09/12/21 FOR CLIENT REVIEW

COVERED SIDEWALK

REVISION DETAILS

STORRINGTON CENTRE ADDITION

3910 BATTERSEA RD, SUNBURY, ONTARIO DRAWING

DRAWN BY DATE SCALE

SITE PLAN, KEY PLAN & BUILDING CODE MATRIX MJH

9 DEC., 2021 AS NOTED 1"

PRINT ON 18x24 PAPER

1912 DWG. NO.

REV. NO.

A-1

JOB NO.

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82 OAK POINT ROAD, WOLFE ISLAND ON K0H 2Y0 613-544-9183

PROJECT

Mikaela Hughes Architect Inc.

LIBRARY

D/M/Y

0mm 10 20 30 40 50 80 90 5"

10"

CONFIRM SCALE

CLEAN GRANULAR FILL

1 09/12/21 FOR CLIENT REVIEW

D/M/Y

REVISION DETAILS

STORRINGTON CENTRE ADDITION

3910 BATTERSEA RD, SUNBURY, ONTARIO DRAWING

DRAWN BY

FOUNDATION PLAN

MJH

DATE

9 DEC., 2021

SCALE

1/4" = 1’-0" 1"

PRINT ON 18x24 PAPER

1912 DWG. NO.

REV. NO.

A-2

JOB NO.

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82 OAK POINT ROAD, WOLFE ISLAND ON K0H 2Y0 613-544-9183

PROJECT

Mikaela Hughes Architect Inc.

EXISTING FILL

250

200

100

THESE DOCUMENTS ARE THE PROPERTY OF THE ARCHITECT AND ARE NOT TO BE USED WITHOUT REFERING TO THE ARCHITECT. DRAWINGS ARE NOT TO BE SCALED AND ARE TO BE READ IN CONJUNCTION WITH ALL OTHER CONSULTANTS' DOCUMENTS.

MikaelaArchitect@gmail.com Certificate of Practice 3867

0mm 10 20 30 40 50 80 90 100

MikaelaArchitect@gmail.com Certificate of Practice 3867

STORAGE

200

COATS

CONFIRM SCALE

250

FIRE SEPARATION NOTES 1 HOUR FIRE SEPARATION 2 HOUR FIRE SEPARATION

10"

WINDOW AND SLIDING DOOR NOTES

WINDOW DIMENSIONS SHOWN ARE NOMINAL. ALL WINDOWS AND DOORS ARE TO BE STANDARD MANUFACTURER’S SIZES.
INSTALL ALL WINDOWS TO MANUFACTURER’S INSTRUCTIONS.
ALL NEW WINDOWS AND SLIDING GLASS DOORS ARE TO HAVE MAX. U-VALUE OF 1.6 W/m²K OR ENERGY RATING OF 25.
FOLLOW BEST PRACTICE FLASHING DETAILS AROUND WINDOW AND DOOR OPENINGS: CUT AIR BARRIER ACROSS THE TOP OF THE OPENING, DOWN THE CENTRE AND DIAGONALLY TO THE TWO BOTTOM CORNERS. RETURN THE AIR BARRIER INTO THE FRAMED OPENING AT SILLS AND JAMBS AND TEMPORARILY HOLD IT OUT OF THE WAY ABOVE THE OPENING . INSTALL SELF-ADHERING FLEXIBLE FLASHING OR PAN FLASHING AT SILL. INSTALL WINDOW. INSTALL SELF-ADHERING FLASHING 41" ONTO WINDOW JAMBS, OVER FLANGES AND ONTO AIR BARRIER. INSTALL SELF-ADHERING FLASHING OVER TOPS OF JAMB FLASHINGS, 41" ONTO WINDOW HEAD, OVER FLANGE AND ONTO WALL SHEATHING. INSTALL DRIP CAP UNDER AIR BARRIER AND TAPE JOINTS.

WINDOW KEY

1 09/12/21 FOR CLIENT REVIEW

EXIT KEY

EXIT DOOR AND DIRECTION OF TRAVEL

EXISTING WALL REMOVED NEW INTERIOR PARTITIONS: 5 8" TYPE-X GYPSUM BOARD 35 8" STEEL STUDS 5 8" TYPE-X GYPSUM BOARD NEW EXTERIOR WALLS: SEE SECTIONS ON DRAWING A-7

NEW LINOLEUM FLOORING

4" 3"

DRAWING

GROUND FLOOR PLAN DRAWN BY

MJH

DATE

9 DEC., 2021

SCALE

1/4" = 1’-0" PRINT ON 18x24 PAPER

JOB NO.

1912 DWG. NO.

REV. NO.

A-3

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FLOORING KEY

3910 BATTERSEA RD, SUNBURY, ONTARIO

EXISTING WALL RETAINED

STORRINGTON CENTRE ADDITION

PATH OF TRAVEL FOR CALCULATING MAXIMUM TRAVEL DISTANCE

WALL KEY

REVISION DETAILS

EXIT ENCLOSURE (NOT APPLICABLE)

DISTANCE

D/M/Y

PROJECT

82 OAK POINT ROAD, WOLFE ISLAND ON K0H 2Y0 613-544-9183

COMMUNITY HALL

Mikaela Hughes Architect Inc.

HALL

MAINTAIN CONTINUITY OF FIRE SEPARATIONS THROUGHOUT.
CONCEALED SPACES: FIRE BLOCK IN CONCEALED SPACES AT CEILING LEVELS OF WALLS AND WHEREVER CONCEALED SPACES EXTEND PAST THE END OF A FIRE SEPARATION.
PENETRATIONS: FIRE STOP AROUND ALL PENETRATIONS IN FIRE SEPARATIONS AND FIRE BLOCKS WITH PRODUCTS APPROVED FOR DESIGNATED USE. USE STEEL ANGLES AND INTUMESCENT FIRE STOP SEALANT ON ALL SIDES OF DUCTS. USE INTUMESCENT FIRE STOP SEALANT AROUND WIRES AND PIPES UNDER 1". USE COLLARS AROUND PIPES UP TO 4".

0mm 10 20 30 40 50 80 90 100

MikaelaArchitect@gmail.com Certificate of Practice 3867

200

STORAGE

250

COATS

CONFIRM SCALE

10"

COMMUNITY HALL

1 09/12/21 FOR CLIENT REVIEW

D/M/Y

REVISION DETAILS

STORRINGTON CENTRE ADDITION

3910 BATTERSEA RD, SUNBURY, ONTARIO DRAWING

DRAWN BY

REFLECTED CEILING PLAN MJH

DATE

9 DEC., 2021

SCALE

1/4" = 1’-0" 1"

PRINT ON 18x24 PAPER

1912 DWG. NO.

REV. NO.

A-4

JOB NO.

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82 OAK POINT ROAD, WOLFE ISLAND ON K0H 2Y0 613-544-9183

PROJECT

Mikaela Hughes Architect Inc.

HALL

0mm 10 20 30 40

EXISTING FLAT ROOF ABOVE

80 90 200

100

MikaelaArchitect@gmail.com Certificate of Practice 3867

10"

CONFIRM SCALE

250

EXISTING SLOPED ROOF ABOVE

1 09/12/21 FOR CLIENT REVIEW

D/M/Y

REVISION DETAILS

STORRINGTON CENTRE ADDITION

3910 BATTERSEA RD, SUNBURY, ONTARIO DRAWING

DRAWN BY

ROOF PLAN

MJH

DATE

9 DEC., 2021

SCALE

1/4" = 1’-0" 1"

PRINT ON 18x24 PAPER

1912 DWG. NO.

REV. NO.

A-5

JOB NO.

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82 OAK POINT ROAD, WOLFE ISLAND ON K0H 2Y0 613-544-9183

EXISTING FLAT ROOF

Mikaela Hughes Architect Inc.

PROJECT

0mm 10 20 30 40 50 80 90 5"

10"

CONFIRM SCALE

250

200

100

MikaelaArchitect@gmail.com Certificate of Practice 3867

1 09/12/21 FOR CLIENT REVIEW

D/M/Y

REVISION DETAILS

4" 3"

3910 BATTERSEA RD, SUNBURY, ONTARIO DRAWING

DRAWN BY

ELEVATIONS

MJH

DATE

9 DEC., 2021

SCALE

1/4" = 1’-0" 1"

PRINT ON 18x24 PAPER JOB NO.

1912 DWG. NO.

REV. NO.

A-6

82 OAK POINT ROAD, WOLFE ISLAND ON K0H 2Y0 613-544-9183

STORRINGTON CENTRE ADDITION

Page 35 of 265

Mikaela Hughes Architect Inc.

PROJECT

0mm 10 20 30 40 50 80 90 100

MikaelaArchitect@gmail.com Certificate of Practice 3867

DUCT SPACE

10"

CONFIRM SCALE

250

200

COMMUNITY HALL

1 09/12/21 FOR CLIENT REVIEW

D/M/Y

REVISION DETAILS

4" 3"

3910 BATTERSEA RD, SUNBURY, ONTARIO DRAWING

SECTIONS AA, BB AND DETAILS DRAWN BY DATE SCALE

COMMUNITY HALL

MJH

9 DEC., 2021 AS NOTED PRINT ON 18x24 PAPER 1"

COATS

STORRINGTON CENTRE ADDITION

JOB NO.

DWG. NO.

REV. NO.

A-7

Page 36 of 265

1912

Mikaela Hughes Architect Inc.

HALL

82 OAK POINT ROAD, WOLFE ISLAND ON K0H 2Y0 613-544-9183

PROJECT

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To: Council Prepared by: Public Services Deparment Date of Meeting: April 5, 2022 Subject: Stars Corners Intersection – Preferred Design Alternative

Summary This report provides a summary of the outcomes of Jewell Engineering’s review of the Stars Corners intersection (Yarker Road and Wilton Road) along with background analysis relating to the preferred design alternative for intersection upgrades.

Recommendation That Council approve the multi-way (4) stop control and reduced speed (60km/hr) zone as the preferred design alternative for the Stars Corners intersection (Yarker Road and Wilton Road). And that Council direct staff to proceed with the design and construction of the preferred solution; And furthermore, that staff prepare an amendment to the Roads and Parking Bylaw outlining the details for reduced speed limits at the approaches to the intersection of Yarker Road and Wilton Road.

Background In 2017, the Public Services Department issued Request for Proposal # P02-2017 seeking engineering services which included the design of Stars Corners (Wilton Road and Yarker Road). The review of Stars Corners was prompted by its history of motor vehicle collisions along with its unique geometric configuration. The assignment was awarded to G. D. Jewell Engineering which included preliminary design and detailed design. Further background details on the project and timeline can be found in the Council report included as Attachment A. On August 17th, 2021, Public Services staff brought forward a report providing details on the review of the project file and the progress that had been completed to date. At that time, staff noted that although accident counts had been acquired for the intersection location, the detailed reports had not yet been received or characterized as part of the project www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 38 of 265 Township of South Frontenac Staff Report - Stars Corners Intersection – Preferred Design Alternative

review. Details such as time of day, time of year, single- vehicle accidents, multi-vehicle accidents, weather conditions and driver error were all deemed critical details to further inform design interventions. Staff later advised that this information would be obtained from our partners at the OPP and that the findings would be included in any final report. Township Council reviewed the report with staff and passed the following resolution: Stars Corners – Intersection Design Update (RFP P02-2017) Resolution No. 2021-26-11 That Council direct staff to bring forward a report outlining the screening of Options considered for the upgrades of the Stars Corners intersection along with recommendations on the preferred alternative for detailed design and construction. Carried.

Discussion/Analysis In January of 2022, Jewell Engineering met with the Public Services team to discuss the detailed accident statistics and to discuss the final screening process for alternatives being considered. On March 24th, 2022, the report was finalized and submitted to the Township (refer to Attachment B). The details of the Jewell report are very extensive therefore a condensed summary of the review process and findings are listed below. Traffic Control Study/Existing Conditions Review (refer to Sections 4.0/5.0) • inventory of existing features including site safety audit • review of peak hour traffic counts for the intersection (2018) • forecasting traffic volumes for 20 year horizon (2042) • review of level of service (LOS) using Ministry of Transportation methodology • review of collision data for 25 reported motor vehicle accidents (2013 to 2021) Intersection Improvements (refer to Section 6.0) • problem statement was confirmed with goal of reducing volume and severity of motor vehicle collisions • traffic signal warrants were reviewed using Ministry of Transportation methodology • warrants were reviewed for auxiliary left turn lanes • no warrants were found to support traffic signalization or the addition of auxiliary lanes within the design horizon (20yrs) Once all background conditions were established and future needs were confirmed the project team examined the four alternatives listed below: •

Option 1 – Existing Conditions – Do Nothing

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Page 39 of 265 Township of South Frontenac Staff Report - Stars Corners Intersection – Preferred Design Alternative

• • •

Option 2 – Geometric Improvements with Existing Traffic Control Option 3 – Multi (4) Way Stop Option 4 - Roundabout

Each of the options were evaluated in detail for scope, safety, costs, property acquisition, traffic disruption and functional adequacy with details supplied. Options 2, 3 and 4 were carried forward for further review against a series of social, economic, and environmental weighting factors. The outcomes of this review can be found within an evaluation matrix shown on page 25 of the report. Options 2 and 4 both carried significant capital costs and property acquisition requirements which were not considered favourable outcomes. Option 4 (roundabout) was furthermore not recommended because the Transportation Association of Canada guidelines recommend that these traffic control features be sited on level ground preferably, or in sags rather than at or near the crest of hills. The guideline also recommends that they not be sited at the bottom of long descents where the down grade is significant for large vehicles and loss of control could occur. Based on the existing topography and steep profile of Yarker Road, this alternative was not selected. At the conclusion of the report, the implementation of a multi-way stop with flashing beacons, advance signage and reduced speed limits was found to be the preferred alternative. The implementation of a multi-way stop would be categorized as a Schedule A+ project within the Municipal Class Environmental Assessment and as such there would be no further requirements for public review or consultation if selected. If approved, this alternative would advance to detailed design and staff would move to prepare amendments to the Traffic and Parking Bylaw to reflect the new speed limits.

Financial Implications The total combined budgets approved for the 2017 and 2020 projects (two intersections) totalled $75,000 and the expenditures to date are currently $54,123.87. If Option 3 is approved, it is anticipated that the project can be completed within the remaining budget available.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable):

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Page 40 of 265 Township of South Frontenac Staff Report - Stars Corners Intersection – Preferred Design Alternative

Notice/Consultation • • • •

Frontenac Detachment - Ontario Provincial Police Jewell Engineering Inc. Director of Corporate Services & Treasurer Construction and Technical Services Technologist

Attachments • •

Attachment A – Staff Report – Stars Corners Intersection Design Update August 17, 2021 Attachment B – Traffic Control Study Stars Corners (Jewell Engineering Inc.)

Submitted By:

Approved By:

W. Troy Dunlop, C.E.T. Manager of Technical Services and Infrastructure

Louise Fragnito, CPA, CGA Interim Chief Administrative Officer

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Page 41 of 265

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

AGENDA DATE: August 17, 2021 SUBJECT:

Stars Corners – Intersection Design Update (RFP P02-2017)

RECOMMENDATION: That Council direct staff to bring forward a report outlining the screening of Options considered for the upgrades to the Stars Corners intersection along with recommendations on the preferred alternative for detailed design and construction. BACKGROUND: In 2017 the Public Services Department issued Request for Proposal # P02-2017 seeking engineering services which included the design of Stars Corners (Wilton Road and Yarker Road). The review of Stars Corners was prompted by its history of motor vehicle collisions along with its unique geometric configuration. The assignment was awarded to G. D. Jewell Engineering (GDJE) which included preliminary and detailed design. Key activities within the contract included: a) Data Collection and Review – Review of legal survey plans, accident reports, topographic mapping, engineering drawings, servicing maps and utilities. Environmental reviews and consultations with the conservation authority and other provincial agencies. b) Project Screening – Municipal Class Environmental Assessment screening to determine the applicable schedules (and consultation) that would be triggered under the various construction alternatives. c) Site and Topographical Information – Topographic surveys to capture all existing above and below ground features along with the associated horizontal and vertical alignments. Review of legal survey information showing property limits for the study areas. d) Preliminary Design – Development of alternative rehabilitation options and screening of solutions for social, environmental and financial impacts (capital and lifecycle costs). e) Through recent discussions with Jewell Engineering it was confirmed that various traffic study work was carried out in May of 2018. Accident records were also received from the OPP later that year covering the period of January 1st, 2013 to July 8th, 2018. Jewell Engineering carried out various traffic modelling activities for the intersection and modelled scenarios for the existing (2018) and future build-out conditions (2038). In all cases the turning movements were reviewed to determine the corresponding Level of Service (LOS). Options that were considered included the four alternatives listed below.

Existing Conditions with Geometric Improvements

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Page 42 of 265

Multiway Stop Control (All Way Stop)
Installation of Traffic Signals
Roundabout On August 21st, 2019, the first draft report was supplied for the project however Jewell Engineering reported that no formal written comments were received. Jewell Engineering was later directed in 2020 to proceed with geotechnical investigations and to initiate utility relocation work specific to the intersection of Stars Corners. At that time, these activities were primarily focused on a roundabout design solution. The geotechnical report has since been completed under subcontract by Malroz Engineering and the draft report is dated March 25th, 2021. Although primarily focused on the roundabout design option, the report includes critical base information informing other design alternatives. During the spring of 2021, Jewell Engineering was requested to suspend work on the initiation of utility relocation work pending further staff review and direction on the project.

ANAYLSIS AND OPTIONS: Jewell Engineering has completed significant engineering analysis on the Stars Corners Intersection however details within the draft study report do suggest that additional work is still needed. Staff have reviewed the screening of alternatives presented in the draft report (August 2019) and have determined that some key preliminary design investigations remain outstanding. Collision data was received on the number and type of vehicle accidents at the intersection however detailed police reports were not obtained at this stage. In total there were twenty (20) accidents at the intersection from January 1, 2013 to July 8th of 2018 however four (4) of those accidents as an example were car/deer collisions. Despite the review of accident statistics, there were no individual reports obtained from the OPP for review. Individual police reports can provide additional data that can provide critical information toward the problem definition phase of the study. Details such as time of day, time of year, single vehicle accidents, multi-vehicle accidents, weather conditions, and driver error can otherwise further inform design interventions. Although there is recognition in the transportation industry that roundabouts can significantly reduce the probability and severity of motor vehicle collisions, it is important to also acknowledge that these solutions can carry significant costs. Roundabouts can also consume significant property requirements especially on corridors that support high volumes of heavy truck traffic. For those reasons staff are recommending that further investigations be carried out before advancing with any further detailed design work on the project. If further investigations should point to significant capital upgrades, the Township should also engage the general public in the review and comment on these proposals. All four of the alternatives identified in the Consultants review are considered Schedule A or A+ projects under the Municipal Class Environmental Assessment process and therefore public consultation is not mandatory. With that said, it does not prevent the municipality from consulting the public on some of the more significant capital upgrades such as traffic signals or a roundabout facility. At this time, staff is recommending that further detailed design work be suspended pending further project review and the presentation of screened alternatives for the consideration of Council. FINANCIAL/STAFFING IMPLICATIONS: The total combined budgets approved for the 2017 and 2020 project total $75,000 and the expenditures to date on the project is currently $40,245.08.

Page 43 of 265

REPORT TO COUNCIL PUBLIC SERVICES DEPARTMENT

ATTACHMENTS: None

Prepared by: W. Troy Dunlop, C.E.T. Manager of Technical Services and Infrastructure Approved by: Louise Fragnito Director of Corporate Services and Treasurer Acting CAO

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Page 44 of 265

TOWNSHIP OF SOUTH FRONTENAC Request for Proposal PW-PO2-2017 Engineering Services for the Design of Two Major Intersections TRAFFIC CONTROL STUDY STARS CORNERS Jewell Engineering Inc. 4 Cataraqui Street, Suite 208 Kingston, Ontario K7K 1Z7

Page 45 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

TABLE OF CONTENTS 1.0

PROJECT SCOPE ……………………………………………………………………………………………..1

2.0

BACKGROUND …………………………………………………………………………………………………1

3.0

SCOPE OF WORK …………………………………………………………………………………………….3

4.0

TRAFFIC CONTROL STUDY ………………………………………………………………………………3

5.0

EXISTING CONDITIONS …………………………………………………………………………………….4

5.1

INTERSECTION CONDITION AND CONTROLS …………………………………………………………… 4

5.2

PRESENT AND FUTURE INTERSECTION PERFORMANCE ……………………………………………. 7

5.3

TRAFFIC COLLISION DATA …………………………………………………………………………………. 9

6.0

INTERSECTION IMPROVEMENTS …………………………………………………………………….10

6.1

PROBLEM STATEMENT ……………………………………………………………………………………..10

6.2

MINISTRY OF TRANSPORTATION TRAFFIC SIGNAL WARRANTS …………………………………..10

6.3

ADDITIONAL WARRANTS ……………………………………………………………………………………12

6.4

ALTERNATIVE IMPROVEMENTS ……………………………………………………………………………13

6.4.1

Existing Conditions – Do Nothing ……………………………………………………………….13

6.4.2

Geometric Improvements with Existing Traffic Control …………………………………..13

6.4.3

Multi-Way (4) Stop Sign Control …………………………………………………………………16

6.4.4

Roundabout Alternative ……………………………………………………………………………19

7.0

EVALUATION OF POTENTIAL IMPROVEMENTS ……………………………………………….22

8.0

RECOMMENDATIONS ……………………………………………………………………………………..26

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FIGURES Figure 1: Project Location ……………………………………………………………………………………………. 2 Figure 2: Existing Condition of Yarker Road and Wilton Road……………………………………………. 5 Figure 3: Existing Condition of Yarker Road and Wilton Road……………………………………………. 5 Figure 4: Existing Condition Base Plan ………………………………………………………………………….. 6 Figure 5: Present and Future Peak Hour Traffic Yarker Road and Wilton Road ……………………. 8 Figure 6: Yarker Road Broken Back Curve …………………………………………………………………….14 Figure 7: Multi (4) Way Stop Concept ……………………………………………………………………………17 Figure 8: Roundabout Concept at Stars Corners……………………………………………………………..20

TABLES Table 1: Level of Service (LOS) ……………………………………………………………………………………. 9 Table 2: Evaluation Matrix ……………………………………………………………………………………………25 APPENDICES Appendix A …………………………………………………………………………………………………. Traffic Data Appendix B ………………………………………………………………………………………………….Safety Audit Appendix C …………………………………………………………………………………….SYNCHRO Reporting Appendix D …………………………………………………………………………………….MTO Signal Warrants Appendix E …………………………………………………………………………MTO Left Turn Lane Warrants Appendix F………………………………………………………………….. Collision Data Summary and Costs Appendix G ……………………………………………………………………… Cost Effectiveness Calculations

Jewell Engineering Inc.

Page 47 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

PW-P02-2017

Engineering Design Services For the Design of Two Major Intersections

TRAFFIC CONTROL STUDY 1.0

Project Scope

The Township of South Frontenac (the Township) engaged Jewell Engineering Inc. (Jewell) for engineering services related to the detailed design and preparation of tender documents, contract administration and construction inspection during the reconstruction of Wilton Road and Yarker Road Intersection (Stars Corners) under the Multi Year Construction Program. The proposed works includes the following: •

Stage 1 – Recommendation of appropriate rehabilitation methods to address deficiencies, and consideration of life cycle and financial analysis of alternatives and options, where applicable.

•

Stage 2 – Preparation of detailed engineering design for both intersections rehabilitation works accepted by the Township, preparation of tender documents including the engineer’s estimate.

•

Stage 3 – Provide contract administration and construction inspection services during construction.

The Traffic Control Study (TCS) has been carried out as part of Stage 1.

2.0

Background

The intersection is located north of Kingston in the Township of South Frontenac, as shown in Figure 1: Project Location.

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Figure 1: Project Location

Stars Corners is the intersection of Wilton Road and Yarker Road (a four-leg intersection), located on the southwest side of the Township. The current configuration of the intersection is a controlled two-way stop, Wilton Road being the controlled road. This intersection has experienced multiple motor-vehicle collisions (MVC’s). The Township has installed many safety features to mitigate collisions including stop ahead signs, overhead beacon light with stop sign LED solar beacon lights, and asphalt rumble strips. The average annual daily traffic (AADT) for Yarker Road east and west of the intersection based on data provided by the Township from 2012 - 2019 is approximately 2,381 and 2,854 vehicles, respectively. The counts for Yarker Road west of the intersection in November 2012 were excluded from the average as they are indicative of an anomaly. The average annual daily traffic (AADT) for Wilton Road north and south of the intersection based on the data is approximately 2,356 and 1,647 vehicles, respectively.

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3.0

Scope of Work

Jewell carried out the following tasks; a) Investigation of existing intersection conditions. b) Development and preparation of preliminary design for rehabilitation of the intersection. c) Development of alternative rehabilitation options for the intersection including preliminary cost estimates. Options take into consideration the geometrics and alignment, required quantity of material removal, partial or complete replacement of components, functional adequacy and construction efforts. d) Financial analysis for the alternative rehabilitation strategies to determine the most cost effective rehabilitation option. Jewell addressed Tasks (a) to (d) inclusive by conducting a “Traffic Control Study” of the intersection.

4.0

Traffic Control Study

In a traffic control study, there are four (4) alternatives available; •

Traffic Signals;

•

Multi-Way Stop Signs;

•

Roundabout; and

•

Geometric Improvements with Existing Traffic Control.

The first step in the Traffic Control Study is to determine if the Traffic Signal Alternative meets warrants that establish the feasibility for going forward or rejecting this alternative from further analysis. Jewell followed the Ministry of Transportation (MTO) Signal Warrant methodology. The purpose of both the roadways and intersection is the “movement of people and goods”. In traffic engineering, the success of an intersection is measured by the “intersection performance”. Two (2) parameters define the intersection performance for present and future conditions:

Level of Service (LOS); and
Safety.

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Page 50 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

The traffic analysis is based on the A.M., and P.M. Peak Hour traffic demand for Present Conditions (2022) and Future Conditions (2042). Future traffic demand is based on a 1.0 % Growth Factor for a 20-year horizon, as specified by the Township. Jewell carried out eight (8) hour manual intersection turning movement counts in May 2018 which are detailed in Appendix “A” – Traffic Data. Jewell has used the computer software SYNCHRO 9.2 to analyze the Level of Service (LOS). Safety has been considered through a “site safety audit” which included: •

Inspection of the intersection and area of influence for evidence of recent collisions or possible near misses;

•

Review of horizontal and vertical control in conjunction with driver sight lines and safe stopping distance; and

•

5.0

Video of the intersections.

Existing Conditions 5.1

Intersection Condition and Controls

Stars Corners is the intersection of Yarker Road and Wilton Road, two rural arterial roads. Yarker Road has an unposted speed limit of 80 km/hr and is considered the “major” road. A short distance to the east, Yarker Road has stop sign control at County Road 38 which is the regional north-south corridor and connecting link to Highway 401. Wilton Road also has an unposted speed limit of 80 km/hr. It ends a short distance to the north in the Village of Harrowsmith at its intersection with County Road 38. It is the “minor” road and has the stop condition at Yarker Road. The topography at this intersection is rolling. Yarker Road has a horizontal alignment featuring two sharp curves and a short tangent section as seen in Figure 2 and Figure 3: Existing Condition of Yarker Road and Wilton Road.

Jewell Engineering Inc.

Page 51 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

Figure 2: Existing Condition of Yarker Road and Wilton Road

Figure 3: Existing Condition of Yarker Road and Wilton Road

Prior to 2012, the Township installed transverse rumble strips on Wilton Road at the north and south approach to the intersection. In April 2015, the Township installed red flashing beacons above the stop signs on Wilton Road. They also installed an overhead flashing beacon in the middle of the intersection that flashes red for Wilton Road traffic and amber for Yarker Road

Jewell Engineering Inc.

Page 52 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

traffic. There is illumination in the form of a single streetlight on the north-west corner of the intersection. There is an advisory speed limit of 60km/hr through the intersection on Yarker Road. A unique feature of the setting is a local road, Quinn Road West, which is approximately 30m east of the study intersection. More details of the intersection are provided in Figure 4: Existing Condition Base Plan. In the immediate region, there are no signalized intersections or roundabouts.

Figure 4: Existing Condition Base Plan

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Page 53 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

Safety at the intersection was investigated through a “site safety audit”. During a site review, there was no evidence of recent collisions. The stopping sight distances on Wilton Road are considered sufficient according to the Transportation Association of Canada (TAC) standards. The sight distances for southbound traffic on Wilton Road, with Yarker Road vehicles travelling at an assumed operating speed of 90km/h, are also considered sufficient for all three vehicle movements (left, through, right). The sight distances for northbound traffic on Wilton Road are considered sufficient for vehicles turning right, however, the sight distance to the east is considered insufficient for left turn and crossing movements. Data from the site safety audit can be found in Appendix “B” – Safety Audit. 5.2

Present and Future Intersection Performance

The vehicular traffic conditions are detailed in Figure 5: Present and Future Peak Hour Traffic Yarker Road and Wilton Road.

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Page 54 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

Figure 5: Present and Future Peak Hour Traffic Yarker Road and Wilton Road

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Page 55 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

The LOS of the intersection is summarized in Table 1 below:

Table 1: Level of Service (LOS)

Level Of Service Intersection Approach

Wilton Road

Yarker Road

Existing Conditions A.M. P.M. Peak Peak

Future Conditions A.M. P.M. Peak Peak

Northbound

Southbound

Westbound

Eastbound

Total Intersection

Details of the evaluation process are found in Appendix “C” - Synchro Reporting. The intersection operates with excellent LOS at present and will continue to do so into the future. 5.3

Traffic Collision Data

General traffic collision data was provided by the Township for the previous nine (9) years, 2013

1. The data included information about reported collisions from police reports including primary cause of the collision, severity of the collision, and number of vehicles involved. In summary, of twenty-five (25) reported collisions between 2013 – 2021, the collisions were categorized by the following descriptions: •

Failure to Yield – 15 collisions

•

Failure to Stop – 6 collisions

•

Loss of Control – 4 collisions

Categorized by severity, the following classifications were reported: •

Fatal – 1 collision

•

Injury – 3 collisions

•

Property Damage Only – 21 collisions

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Page 56 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

Categorized by number of vehicles involved, the collisions were reported as follows: •

Single Vehicle Collision – 4

•

Multi-Vehicle Collision – 23

The most severe collision reported between 2013 and 2021 is the fatal collision that occurred in August 2013. This collision occurred in clear weather conditions, in the evening. The cause of the collision was documented as a southbound vehicle on Wilton Road that failed to stop at the stop sign and was struck by an eastbound vehicle on Yarker Road. The collision data provided by the Township was used to consider potential factors contributing to the collisions at the subject intersection and to identify any safety concerns.

6.0

Intersection Improvements 6.1

Problem Statement

The primary area of concern for the Township at this intersection is safety. The Township of South Frontenac has installed additional safety features to mitigate vehicle collisions, however, collisions continue. The objective of the Township is to reduce the number and severity of collisions in a cost-effective manner, while considering the social, environmental and economic impacts of the solution. 6.2

Ministry of Transportation Traffic Signal Warrants

The traffic signal warrants are found in the MTO Ontario Traffic Manual, Book 12. They are as follows: •

Justification 1 - Minimum Vehicle Volume;

•

Justification 2 - Delay to Cross Traffic;

•

Justification 3 - Combination Warrant;

•

Justification 4 - Minimum Four Vehicle Volume;

•

Justification 5 - Collision Experience;

•

Justification 6 - Pedestrian Volume; and

•

Justification 7 - Projected Volumes.

For a traffic signal to be technically justified, at least one of the justifications noted above must be fulfilled.

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Page 57 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

The following is a summary of the findings. Details of the analysis is found in Appendix “D” – Traffic Signal Warrants. Justification 1 - Minimum Vehicle Volume The Minimum Vehicle Volume Justification is intended for applications where the principal reason to consider the installation of a traffic signal is the cumulative delay produced by a large volume of intersecting traffic at an unsignalized intersection. The intersection does not meet this warrant. Justification 2 - Delay to Cross Traffic The Delay to Cross Traffic Justification is intended for applications where the traffic volume on the major road is so heavy that traffic on the minor road suffers excessive delay or hazard in entering or crossing the main road. The intersection does not meet this warrant. Justification 3 - Volume/Delay Combination Signals may occasionally be justified where neither of Justifications 1 and 2 are 100% satisfied, but both are satisfied to the extent of 80% or more of the stated values. The intersection does not meet this warrant. Justification 4 - Minimum Four Hour Vehicle Volume The minimum Four-Hour Vehicle Volume Justification is intended for applications where the intersection experiences excessive delays for four or more peak hours of the day but do not have the prolonged demands throughout the day required to meet an eight (8) hour warrant. The application of the four-hour warrant is focused on locations such as; •

Commuter-dominated Roadways, with heavy demands for two or more hours in each of the AM and PM peak, but considerably reduced demand for the remainder of the day;

•

Commercial Areas with limited demand in morning but a substantial four to six hour peak in the afternoon and early evening; or

•

Manufacturing, Office or Industrial Areas/Accesses where minor street exiting traffic experiences considerable delays when entering the major street during the mid-day and PM peak periods but the AM arrive peak realizes little side street demands.

The intersection does not meet this warrant.

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Justification 5 - Collision Experience Traffic signals may be considered as one means of improving intersection safety where an unsignalized intersection has an unusually high collision history. Collision data is used to categorize the collisions as reducible or non-reducible. Reducible collisions are susceptible to reduction following signalization, and non-reducible collisions are not susceptible to reduction. Traffic signals may be justified when fifteen (15) or more reducible collisions occur over a 36month analysis period. Detailed collision data was provided by the Township of South Frontenac and analyzed to determine the frequency of reducible and non-reducible collisions over 36 months. Seven (7) reducible collisions occurred between June 2018 and June 2021. The intersection does not meet this warrant. Justification 6 - Pedestrian Volume and Delay The minimum pedestrian volume conditions are intended for application where the traffic volume on a major road is so heavy that pedestrians experience excessive delay or hazard in crossing the major road, or where high pedestrian crossing volumes produce the likelihood of such delays and/or hazards. The intersection does not meet this warrant. Justification 7 - Projected Volumes No Traffic Impact Study (TIS) had been completed for a development proposal in the study area recommending the need for traffic signals at this location. Based on the LOS of future conditions in this study, traffic signals are not warranted. The intersection does not meet this warrant. The intersection of Wilton Road (County Road 29) and Yarker Road (County Road 4) does not meet traffic signal warrants for either current or future (2042) conditions. 6.3

Additional Warrants

In addition to the traffic signal warrant and the analysis of alternative solutions, Jewell Engineering determined whether additional turning lanes are warranted for Yarker Road.

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Page 59 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

Left turn Lane Warrants The warrant for additional left turn lanes are determined from TAC design manual graphs which have the following planning parameters; •

Design speed;

•

Peak hour opposing volume;

•

Peak hour advancing volume; and

•

Percent left turns.

Separate left turn lanes are not required on Yarker Road for present and future conditions. Details of the analysis for additional left turn lanes on Yarker Road can be found in Appendix “E” – MTO Left Turn Warrants. 6.4

Alternative Improvements

The study location has the following alternatives:

Existing Conditions – Do Nothing
Geometric Improvements with Existing Traffic Control
Multi (4) Way Stop
Roundabout These alternatives were identified and evaluated qualitatively and quantitatively through a selection of criteria including expected reduction of collisions, costs, property acquisition requirements, traffic disruption, and functional adequacy. 6.4.1

Existing Conditions – Do Nothing

The ‘Do Nothing’ alternative is eliminated as an option. Failure to do anything will not address the Township’s concerns regarding the safety of the intersection. 6.4.2

Geometric Improvements with Existing Traffic Control

A review of the site identified the presence of a “broken back” curve on Yarker Road. The intersection topography includes less than ideal grades which compound the issues created by the “broken back” curve. A broken back curve is defined as a section of horizontal alignment having a short tangent roadway section between two sharp curves. Road sections with broken back curves have been

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Page 60 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

found to experience an increased number of “Out of Control” collisions. Vehicles are being acted upon by centrifugal forces of turning and pavement friction as they move through super elevations in the horizontal curves. When conditions require the construction of a broken back curve, a minimum length of 450 meters of road with normal crown is required between curves in the same direction. The broken back curve is highlighted in Figure 6: Yarker Road Broken Back Curve. There is not a true tangent section between the curves.

Figure 6: Yarker Road Broken Back Curve

Modifying the existing geometry of the road would include rounding the horizontal curve to provide an improved and increased radius as per TAC standards. This involves extending the curve to begin sooner and moving the intersection southerly. It would also include vertical grade changes to provide appropriate sight distances and levelling at the intersection. Safety It is likely that the geometry of the horizontal alignment contributes to the frequency of single motor vehicle collisions at this intersection. Since 2013, four reported collisions out of 25 have been single motor vehicle collisions where the vehicle “lost control”. The site safety review and collision data provided by the Township of South Frontenac also identified insufficient sight distances for vehicles travelling northbound on Wilton Road. While in

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Page 61 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

a stop condition, the intersection sight distance to see vehicles travelling westbound on Yarker Road at an assumed operating speed of 90km/hr is below the minimum distance required for vehicles to cross the intersection or make a left turn. According to the collision data, fifteen (15) of the twenty-five (25) reported collisions since 2013 have been caused by failure to yield to traffic travelling on Yarker Road. Four (4) of the fifteen (15) collisions occurred when a northbound vehicle failed to yield to a vehicle travelling westbound on Yarker Road. Geometric improvements to increase the intersection sight distances has the potential to reduce the frequency of this type of collision. However, in analyzing this option, a conservative approach was used and did not consider this potential reduction. There is insufficient data to conclude that the cause of these collisions was the sight distance and not excessive speed of the oncoming vehicles. Costs The preliminary initial construction cost of this alternative is approximately $715,000. This estimate excludes the cost of potential property acquisition and design fees. A geotechnical investigation performed by Malroz Engineering Inc. brought attention to bedrock <2m below the existing roadway, east of the intersection. There are additional potential construction costs associated with the removal of the rock as may be required to allow for an acceptable roadbase where the vertical and horizontal grades are changed. With regards to the life cycle costs of this option, the maintenance costs are comparable to the existing maintenance costs as there are likely no additional traffic control devices and minimal signs that would be required. Property Acquisition Another consideration for this alternative is property acquisition. In order to facilitate the design of improved horizontal and vertical geometry of the road at the intersection, property acquisition would be required. Negotiations would likely be required with two landowners, south of Yarker Road, on either side of Wilton Road. There are many implications of property acquisition, including costs as well as relationship with the public. Although these aspects would need to be considered, property acquisition is likely possible. Traffic Disruption Improving the horizontal and vertical geometry of the intersection would cause a fair amount of traffic disruption during construction. It is expected that the users may experience delays for a few months while the construction is ongoing.

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Functional Adequacy This alternative solution will facilitate traffic travelling on Wilton Road and Yarker Road, as well as traffic travelling to or from Quinn Road from Yarker Road. Quinn Road may require minor adjustments to tie-into the final location of Yarker Road. The intersection will function as it does currently.

Further to this alternative solution, the posted speed on Yarker road could also be reduced to 60km/hr to potentially reduce the likelihood and/or severity of collisions at the intersection. There are multiple residences on Yarker Road from County Road 38 to Wilton Road and so the reduced speed would be appropriate for the area. The introduction of the curve earlier in the roadway may increase driver workload, and paired with the posted speed limit reduction, may reduce driver speeds. Other perceptual cues could be considered to accompany a posted speed limit reduction.

Improvements to the horizontal and vertical alignment is carried forward as a potential alternative.

6.4.3

Multi-Way (4) Stop Sign Control

The existing condition of the intersection has only traffic travelling on Wilton Road in a stop condition. The implementation of a multi-way (4) stop sign control at this intersection would result in a stop condition for traffic travelling on both Wilton Road and Yarker Road. The function of the multi-way stop is shown in Figure 7: Multi (4) Way Stop Concept.

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Figure 7: Multi (4) Way Stop Concept

This improvement would include stop sign assemblies with flashing beacons, and advance warning signs, designed according to TAC Standards and Ontario Traffic Manuals. Other measures to alert drivers to the stop condition could be implemented such as transverse rumble strips. Additional temporary signage would also be recommended to alert drivers to the new change in intersection type. Safety It is reasonable to expect, based on the analysis of collision data provided by the Township, that a multi-way stop may reduce a number of collisions. The collisions expected to be reduced are those caused by the loss of control on Yarker Road, as well as the collisions caused by failure to yield on Wilton Road to vehicles travelling east-west on Yarker Road. The vehicles that would otherwise lose control on Yarker Road can be expected to be travelling at a lower speed to come to a stop at the intersection, and thus may not lose control. Furthermore, the traffic on Wilton Road would not have to yield to oncoming traffic of speeds in excess of 80km/hr, and the Jewell Engineering Inc.

Page 64 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

collisions caused by this failure may be reduced. These types of collisions account for nineteen (19) out of twenty-five (25) of the reported collisions at this intersection from 2013 to 2021. In analyzing this option, a conservative approach was used, and the collisions caused by failure to stop at the stop condition were considered to continue even with a multi-way stop. However, it is noted that there is potential for the number and/or severity of these collisions to be reduced as well. It is considered that with all users coming to a stop, a vehicle may anticipate another vehicle that does not show signs of stopping and react cautiously. Without qualitative data of this scenario, Jewell Engineering used the conservative approach. Costs The preliminary initial construction cost of this alternative is approximately $13,000. This estimate excludes the cost of potential property acquisition and design fees. However, there are no expected property acquisition costs, and design fees for this alternative are likely very minor. Life cycle costs for maintenance that would need consideration beyond the existing conditions are costs of maintenance for additional signs (small and large), as well as costs of maintenance for additional traffic controls such as flashing beacons. Property Acquisition This alternative does not require changes to the geometry of the road, and thus no property acquisition is expected. Traffic Disruption The installation of a multi-way stop is likely to result in very minimal traffic disruption. Users may expect a delay for a few days as construction operations include sign installation, beacon installation, and pavement marking. Functional Adequacy The functional adequacy of the intersection for a multi-way stop remains the same as the existing functional adequacy. Traffic movements would remain possible for traffic travelling on Yarker Road, Wilton Road, and Quinn Road.

The LOS at the intersection would also be improved with a multi-way stop. Although there would be a marginal increase in delay for vehicles travelling on Yarker Road, there would be a significant reduction in delay for vehicles traveling on Wilton Road.

Jewell Engineering Inc.

Page 65 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

It should be noted that the topography may limit the sight lines and safe stopping distance for the implementation of stop signs on Yarker Road. Consideration would be given to placement of advance warning signs and speed reduction in the design. A posted speed limit reduction to 60km/hr may be implemented on Yarker Road for the westbound traffic approaching the intersection. According to TAC guidelines, a posted speed reduction alone with no changes in other cues may have limited effect on driver speed decision-making. However, east of the intersection, there are multiple residences with decreased setback, so the “road message” that high-speed travel is not appropriate, along with limited sight lines, support this posted reduction.

A multi-way (4) stop sign control is carried forward as a potential alternative.

6.4.4

Roundabout Alternative

The study area has a unique setting with the crossroads of two regional highway corridors and a rural local road: •

Wilton Road (County Road 18);

•

Yarker Road (County Road 4); and

•

Quinn Road West.

Having one intersection to service traffic demand of these three corridors reduces conflicts in the study area. A roundabout is a variation of a traffic circle, where the vehicles yield at entry to the vehicles in the path of the roundabout. A general example of a roundabout applicable to Stars Corners is shown in Figure 8: Roundabout Concept at Stars Corners.

Jewell Engineering Inc.

Page 66 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

Figure 8: Roundabout Concept at Stars Corners

A roundabout may be chosen as a potential improvement for several reasons outlined in TAC standards. The following reasons are applicable to Stars Corners; •

to provide a greater measure of safety at a site with high rates of right-angle, head-on, left/through, and U-turn collisions.

•

To accommodate locations with low or medium traffic volumes, instead of signals.

There are, however, limitations that exist at Stars Corners where a roundabout is not recommended. According to TAC standards, a roundabout should be sited on level ground preferably, or in sags rather than at or near the crests of hills because it is difficult for drivers to appreciate the layout when approaching on an up gradient. Furthermore, roundabouts should not be sited immediately at the bottom of long descents where the down grade is significant for large vehicles and loss of control could occur. Based on the existing topography and steep profile of Yarker Road, both concerns are valid and must be considered in the design, should a roundabout be selected.

Jewell Engineering Inc.

Page 67 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

Safety Through analysis of the collision data provided by the Township, a roundabout has the potential to reduce the likelihood of collisions caused by loss of control on Yarker Road, failure to yield by vehicles on Wilton Road to those travelling on Yarker Road, as well as failure to stop at a stop condition by vehicles travelling on Wilton Road. These categories of collisions account for all twenty-five (25) reported collisions at this intersection from 2013 to 2021. It is noted that a roundabout will not reduce every collision, and may result in collisions of a different nature, such as rear-end or failure to yield to vehicles in the circle. It is expected however, that these collisions may be less severe than those that have occurred in the previous 9 years at this intersection due to the function of the intersection and the reduced speed of the approaches. Costs The preliminary initial construction cost of this alternative is approximately $2,000,000. Construction costs can be expected to be high for this option due to the steep existing grades when considering a roundabout. This estimate excludes the cost of potential property acquisition and design fees. A geotechnical investigation performed by Malroz Engineering Inc. brought attention to bedrock <2m below the existing roadway, east of the intersection. The removal of the bedrock in areas where required to achieve the recommended road base and associated proper drainage will introduce additional construction costs. With regards to the life cycle costs of this option, the Township must consider the maintenance costs that would differ from existing. These costs would include the maintenance of additional road area (asphalt maintenance, pavement marking maintenance, curb and gutter repairs), as well as maintenance of additional signs. Should any additional lighting be required, these fixtures may also have associated maintenance costs. Property Acquisition Property acquisition is expected to be required in this area for the construction of a roundabout. Negotiations may be required with 4 landowners, for each quadrant of the existing intersection. Although certainly possible, the Township must consider their appetite for the implications of property acquisition, including costs and relationship with the property owners and the public.

Jewell Engineering Inc.

Page 68 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

Traffic Disruption The construction of the roundabout alternative would cause traffic disruption in the area. Users may expect traffic delays for a whole construction season, and possibly longer. Detour routes may be required and have effects on the travelling public. Functional Adequacy The functional adequacy of this intersection may be reduced with the implementation of a roundabout. With the additional leg to the intersection (Quinn Road) in between the north and east leg of the roundabout, space limitations could result in reduced function for vehicles travelling to or from Quinn Road. This could still be the case if Quinn Road is not included in the roundabout and kept in the same location. Although further design would be needed to determine if it is possible, maintaining the functional adequacy of all three roads would certainly be a challenge.

A posted speed limit reduction may be considered for the east approach of the roundabout on Yarker Road. The multiple residences give a road message that high-speed travel is not appropriate, and paired with a posted speed limit reduction, may decrease driver operating speeds. The roundabout itself will also increase the driver workload and decrease sightlines, so reducing the posted speed limit to 60km/hr on the remaining approaches may be supported by the perceptual cues.

Although the estimated costs of a roundabout are high, especially in consideration of the steep grades and cut/fill required, the roundabout does have the potential of meeting the Township’s objectives. Therefore, this improvement is carried forward as a potential alternative.

7.0

Evaluation of Potential Improvements

The identification of alternate solutions resulted in three options with potential to meet the Township’s objectives; geometric improvements, multi-way stop, and roundabout. These solutions were evaluated by the desirable outcome for a selection of criteria. Along with the criteria discussed with each option (expected reduction of collisions, construction costs, property acquisition, traffic disruption, and functional adequacy), the social costs of the collisions reduced

Jewell Engineering Inc.

Page 69 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

and remaining were also investigated. This was done through an analysis of cost-effectiveness of each potential alternative. Expected Collision Reduction The expected collision reduction desirability was determined by analyzing the past collision data and the types/causes of the collisions. The more types and number of collisions that are likely reduced, the more desirable the improvement. Construction Costs Construction costs include the capital costs required to implement the improvement as noted in section 6.4. The less the construction costs, the more desirable the improvement. Property Acquisition Property acquisition criteria is based on whether, and how much, property acquisition would be required for the improvement. The more property, and the more landowners to acquire from, the less desirable the improvement. Traffic Disruption Traffic disruption criteria is based on the effects on traffic throughout the construction of the improvement. The less traffic disruption, the more desirable the improvement. Functional Adequacy Functional adequacy was determined by looking into how the intersection will function after the improvement, and whether the improvement is feasible. The more functional the intersection, the more desirable the improvement. Cost-Effectiveness The cost-effectiveness of the alternative was determined by comparison of the costs should no improvements be implemented, to the outcome of costs should each improvement be implemented. The costs considered in this analysis included the initial construction costs, as well as the social costs of the collisions. The estimated social costs of the collisions were determined based on information from Transport Canada collected in 2004 and analyzed in 2007 1. Although these costs may fluctuate yearly, for the purpose of this study and due to the 1 Vodden, K., Smith, D., Eaton, F., & Mayhew, D. (2007). Analysis and Estimation of the Social Cost of

Motor Vehicle Collisions in Ontario: Final Report. TNS Canadian Facts, Social and Policy Research. Transport Canada. Jewell Engineering Inc.

Page 70 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

large scale of the costs, they were considered applicable to the current and short term future timeframe. These costs are inclusive of property damage, hospital costs, legal fees, emergency services, tow trucks, and traffic delays, and are separated by collision severity; fatal, injury, or property damage only. For the purpose of this study, human costs such as human consequence and disability were not included. These costs were analyzed with the reported collision data for the Stars Corners intersection to determine the estimated average social costs of each cause and severity of collision per year, as shown in Appendix “F” – Collision Data Summary and Costs. Based on these values, the study then projected the estimated average social costs for 20 years. This is considered the lifecycle for the intersection improvements and was chosen because beyond this timeframe, the existing traffic and collision data cannot be extrapolated with accuracy due to a high likelihood of changes by this time. The total costs were then calculated for each option based on the estimated costs of yearly collisions by cause and severity that would be expected to remain, regardless of the improvement, in addition to the construction costs of the improvement. The cost-effectiveness was determined by comparing the costs and outcomes of each alternative to the baseline (do nothing). A cost-benefit ratio of construction costs to social cost savings (due to collision reductions) over a 20-year period was calculated to determine a value of dollars spent per dollar of saving. Based on these ratios, the horizontal/vertical improvements and the roundabout alternatives are not considered cost-effective during a 20-year period. However, the multi (4) way stop is cost effective, with a ratio of $0.03/dollar saving. This means that for the Township to reduce their social costs of collisions by $1.00, they must spend approximately $0.03. The calculations and ratios are shown in Appendix “G” – CostEffectiveness Calculations. Environmental Impact The environmental impact with regards to the natural and physical environment was considered, however, an exhaustive investigation was not performed as part of this study. In general, it may be noted that more construction can be expected to produce more greenhouse gases and consume more virgin materials. However, the footprint of any of the described improvements to the existing intersection can be expected to be minor when compared to constructing a new intersection through undeveloped land. As such, the environmental impact with regards to the natural and physical environment was not included in the comparison of alternatives.

Jewell Engineering Inc.

Page 71 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

The following matrix, Table 2, was prepared to present the desirability of the outcome of each potential alternative for each criteria evaluated.

Table 2: Evaluation Matrix

Geometric Improvements

Multi-Way Stop

Roundabout

Expected Collision Reduction Construction Costs Property Acquisition Traffic Disruption Functional Adequacy Cost-Effectiveness Least Desirable

Jewell Engineering Inc.

Moderately Desirable

Most Desirable

Page 72 of 265 Township of South Frontenac RFP No. PW-PO2-2017 – Design of Two Major Intersections Traffic Control Study

8.0

Recommendations

Three viable intersection improvements have been identified through this traffic control study that have the potential to meet the Township’s objectives. Traffic Signals are not warranted for this intersection based on MTO Traffic Manuals. Through a qualitative and quantitative evaluation of these options, the multi-way (4) stop control is a suitable improvement with desirable cost-effectiveness, as well as desirable outcomes for criteria such as construction costs, property acquisition requirements, and traffic disruption. Furthermore, the multi-way stop control option may provide a limited cost risk for the initial implementation. Should this improvement be installed and monitored, and the Township decides to implement an alternative option, either may be implemented with minor losses in construction cost, when compared to selecting the geometric improvements or the roundabout as an initial measure. Jewell Engineering notes that the remaining two options, geometric improvements and roundabout, are both feasible options based on the traffic control study and could be implemented should the Township wish to pursue these. However, the multi-way stop is the option most closely suited to the Township’s objective with consideration of the evaluated criteria.

Prepared by;

Melissa Guertin, P. Eng.

Jewell Engineering Inc.

Amanda Redden, P.Eng.

Page 73 of 265

APPENDIX A TRAFFIC DATA

Intersection Traffic Summary Location:

Star Corners

Survey Date:

Municipality:

South Frontenac

30-May-18

Project:

Northbound (Wilton Road) Left Car

Westbound (Yarker Road)

Through

Car

Right

Car

Left

Car

Southbound (Wilton Road)

Through

Car

Right

Car

Left

Car

Eastbound (Yarker Road)

Through

Car

Right

Car

Left

Car

Through

Car

Right

Car

AM Peak Hr

147

PM Peak Hr

177

Left HV

Northbound (Wilton Road) Through Car HV Car

Left HV

Westbound (Yarker Road) Through Car HV Car

Left HV

Southbound (Wilton Road) Through Car HV Car

Left HV

Eastbound (Yarker Road) Through Car HV Car

Right HV

7:00 - 7:15

7:15 - 7:30

7:30 - 7:45

7:45 - 8:00

8:00 - 8:15

8:15 -8:30

8:30 - 8:45

8:45 - 9:00

9:00 - 9:15

9:15 - 9:30

9:30 - 9:45

9:45 - 10:00

11:00 - 11:15

11:15 - 11:30

11:30 - 11:45

11:45 -12:00

12:00 - 12:15

12:15 - 12:30

12:30 - 12:45

12:45 - 13:00

15:00 - 15:15

15:15 - 15:30

15:30 - 15:45

15:45 - 16:00

16:00 - 16:15

16:15 - 16:30

16:30 - 16:45

16:45 -17:00

17:00 - 17:15

17:15 - 17:30

17:30 - 17:45

17:45 - 18:00

Time

Car

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Intersection Traffic Summary Location:

Star Corners

Municipality:

South Frontenac

Time 7:00 - 7:15

Car

Survey Date:

30-May-18

Project:

Southbound (Quinn Road) Left Right HV Car HV

car

Ped.

Eastbound (Yarker Road) Through Left HV Car HV

Car

Ped.

Westbound (Yarker Road) Through Right HV car HV

Ped.

7:15 - 7:30

7:30 - 7:45

7:45 - 8:00

168

8:00 - 8:15

8:15 -8:30

8:30 - 8:45

8:45 - 9:00

116

9:00 - 9:15

9:15 - 9:30

9:30 - 9:45

9:45 - 10:00

11:00 - 11:15

11:15 - 11:30

11:30 - 11:45

11:45 -12:00

12:00 - 12:15

12:15 - 12:30

12:30 - 12:45

12:45 - 13:00

15:00 - 15:15

15:15 - 15:30

15:30 - 15:45

15:45 - 16:00

128

16:00 - 16:15

16:15 - 16:30

16:30 - 16:45

16:45 -17:00

170

17:00 - 17:15

17:15 - 17:30

17:30 - 17:45

17:45 - 18:00

183

657

669

7:00 - 8:00

8:00 - 9:00

9:00 - 10:00

11:00 - 12:00

12:00 - 13:00

15:00 - 16:00

16:00 - 17:00

17:00 - 18:00

8 hr. Total 8 hr. Average

Page 76 of 265

APPENDIX B SAFETY AUDIT

Page 77 of 265 In-Service Road Safety Review - Observations Location = Stars Corners Intersection (Wilton Rd/Yarker Rd) Date = January 11, 2022, Afternoon Weather = Cloudy DATA Site Physical Characteristics Surrounding Land Use Road Classification

Design Speed and Posted Speed

Vertical alignment features Horizontal alignment features

Cross-sectional elements including lane configuration and widths, shoulders (paved or unpaved and widths) and super-elevation

Sight distance

OBSERVATIONS Farm fields, residential Rural arterial, both Yarker Road Design Speed = 90km/hr (assumed), Posted Speed = 80 km/hr (unposted) Advisory 60km/hr through intersection WB Wilton Road Design Speed = 90km/hr (assumed), Posted Speed = 80 km/hr (unposted) Yarker Rd - Crest curve Wilton Rd - Up-grade/down-grade Yarker Rd - Broken Back Curve Wilton Rd - Slight Curve Yarker Rd Eastbound 3.4m paved lane 2.4m gravel shoulder Westbound 3.4m paved lane 1.9m north gravel shoulder 2.5m south gravel shoulder Wilton Rd Northbound 3.3m paved lane 2.4m gravel shoulder Southbound 3.6m paved lane 2.4m gravel shoulder See Appendix for Measurements. Limited sight distance to the east. Possible Obstruction to the east while northbound on Wilton Rd - brush that may grow tall in warmer season.

Length of acceleration, deceleration and auxiliary None turning lanes Sidewalks, crosswalks, bike paths, walkways None Transit facilities including bus stop locations None

Page 78 of 265 Roadside elements such as embankments, boulevards, ditches, barriers (rtype, location and condition) and fixed object hazards Driveway locations and density Roadway lighting Pavement condition Drainage features (ditches and culverts) Traffic Volume Counts Vehicular traffic volumes Pedestrian traffic volumes Bicycle traffic volumes Vehicle classification (% heavy trucks) Vulnerable road user volumes (children and elderly) Traffic Operational Characteristics Posted speed limits along all roads in the study area Traffic signal phasing and timing plans Traffic signal characteristics (size and location of signal heads and mast arms) Traffic signal controller capabilities Parking regulations

Traffic sign locations and messages (regulatory, advisory and directional)

Open ditches on Wilton Road and Yarker Rd Curbs around all radii in intersection Driveways east of intersection, east of Quinn Road One streetlight, NW corner of intersection See Pavement Condition Evaluation Forms Open ditches on Wilton Road and Yarker Rd. No evidence of ponding 2,000 AADT. No queues at time of site visit. No pedestrians during site visit No bicycles during site visit Unknown Unknown

Yarker Rd 80km/hr, Unposted. Advisory 60km/hr through intersection Wilton Rd 80km/hr, Unposted. No traffic signals No traffic signals No traffic signals No designated parking in area Yarker Rd Advisory 60km/hr through intersection Flashing amber overhead beacon in middle of intersection Wilton Rd Advance Warning Stop Signs, Oversize Stop Signs Northbound 1.2m stop sign 1.7m OG to bottom of sign 4.3m to EP 7.7m to CL Southbound 1.2m stop sign 3.3m to EP 7m to CL Flashing red beacons over stop signs, Flashing red overhead beacon middle of intersection

Page 79 of 265 Pavement markings Collision History Evidence of Recent Collisions Past Collision Data Recent and Planned Changes Changes to intersection Planned Changes

Double yellow on both roads, Stopping Rumble Strips on Wilton Road approaching Stop Signs. No evidence of recent collisions (i.e tire skid marks, debris, etc.) Provided by Township from O.P.P. 2015 uprades to intersection with flashing beacons, overhead beacons, oversize stop signs. Township planning safety upgrades for intersection.

Page 80 of 265

STOPPING SIGHT DISTANCE Northbound – Wilton Road Sight Distance from Advanced Stop Sign to Intersection = 296m Design Speed = 90km/hr Grade = 3% Upgrade TAC Minimum Stopping Sight Distance = 148m Southbound – Wilton Road Sight Distance from Advanced Stop Sign to Intersection = 300m Design Speed = 90km/hr Grade = 3% Downgrade TAC Minimum Stopping Sight Distance = 164m

INTERSECTION SIGHT DISTANCES Northbound – Wilton Road Measured Sight Distance East = 154m Measured Sight Distance West = 390m Design Speed = 90km/hr TAC Minimum Intersection Sight Distance for Left Turn = 190m TAC Minimum Intersection Sight Distance for Right Turn / Crossing = 165m Left Turn Maneuver = Insufficient (looking east) Right Turn Maneuver = Sufficient Crossing Maneuver = Insufficient (looking east) Southbound – Wilton Road Measured Sight Distance East = 201m Measured Sight Distance West = >400m Design Speed = 90km/hr TAC Minimum Intersection Sight Distance for Left Turn = 190m TAC Minimum Intersection Sight Distance for Right Turn / Crossing = 165m Left Turn Maneuver = Sufficient Right Turn Maneuver = Sufficient Crossing Maneuver = Sufficient Southbound – Quinn Road Measured Sight Distance East = 278m Measured Sight Distance West = 570m Design Speed = 90km/hr TAC Minimum Intersection Sight Distance for Left Turn = 190m TAC Minimum Intersection Sight Distance for Right Turn / Crossing = 165m Left Turn Maneuver = Sufficient Right Turn Maneuver = Sufficient

Page 81 of 265

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Page 84 of 265

Wilton Road, looking north

Yarker Road, Looking east

Page 85 of 265

Yarker Road, looking west

Page 86 of 265

Wilton Road, looking south

Page 87 of 265

Page 88 of 265

APPENDIX C SYNCHRO REPORTING

Page 89 of 265

APPENDIX “C”

Level of Service for Unsignalized Intersections Unsignalized intersections follow the Intersection Capacity Utilization (ICU) method for measuring an intersection’s capacity. The method sums the amount of time required to serve all movements at saturation for a given cycle length and divides by that reference cycle length. This method is similar to taking a sum of critical volume to saturation flow rates (v/s), yet allows minimum timings to be considered. The ICU can tell you how much reserve capacity is available or how much the intersection is overcapacity. The ICU Level of Service should not be confused with delay-based Level of Service such as the Highway Capacity manual (HCM). Both are providing information about the performance of an intersection while measuring a different objective function. The ICU LOS reports on the amount of reserve capacity or capacity deficit. The delay- based LOS reports on the average delay experienced by motorists. A brief description of the conditions expected for each ICU Level of Service is as follows: Level of Features ICU Service —————————————————————————————————————————–A The intersection has no congestion. A cycle of 80 seconds or less will ≤0.55 move traffic efficiently. All traffic should be served on the first cycle. Traffic fluctuations, accidents, and lane closures can be handled with minimum congestion. This intersection can accommodate up to 40% more traffic on all movements. B

The intersection has very little congestion. Almost all traffic will be served on the first cycle. A cycle length of 90 seconds or less will move traffic efficiently. Traffic fluctuations, accidents, and lane closures can be handled with minimum congestion. The intersection can accommodate up to 30% more traffic on all movements.

≤0.55 and ≤0.64

The intersection has no major congestion. Most traffic should be served on the first cycle. A cycle length of 100 seconds or less will move traffic efficiently. Traffic fluctuations, accidents, and lane closures may cause some congestion. The intersection can accommodate up to 20% more traffic on all movements.

≤0.64 and ≤0.73

The intersection normally has no congestion. The majority of traffic should be served on the first cycle. A cycle length of 110 seconds or less will move traffic efficiently. Traffic fluctuations, accidents, and lane closures can cause significant congestion. The intersection can accommodate up to 10% more

≤0.73 and ≤0.82

Page 90 of 265

traffic on all movements. E

The intersection is right on the verge of congested condition. Many vehicles ≤0.82 are not served on the first cycle. A cycle length of 120 seconds is required to and move all traffic. Minor traffic fluctuations, accidents, and lane closures can ≤0.91 cause significant congestion. Sub optimal signal timings can cause significant congestion. The intersection has less than 10% reserve capacity available.

The intersection is over capacity and likely experiences congestion periods of 15 to 60 minutes per day. Residual queues at the end of green are common. A cycle length over 120 seconds is required to move all traffic. Minor traffic fluctuations, accidents, and lane closures can cause increased congestion. Sub optimal signal timings can cause increased congestion.

≤0.91 and ≤1.0

The intersection is 10% to 20% over capacity and likely experiences congestion periods of 60 to 120 minutes per day. Long queues are common. A cycle length over 120 seconds is required to move all traffic. Motorists may be choosing alternative routes, if they exist, or making fewer trips during the peak hour. Signal timings can be used to “ration” capacity to priority movements.

≤1.0 and ≤1.09

The intersection is 20% over capacity and could experience congestion periods over 120 minutes per day. Long queues are common. A cycle length over 120 seconds is required to move all traffic. Motorists may be choosing alternative routes, if they exist, or make fewer trips during the peak hour. Signal timings can be used to “ration” capacity to priority movements.

≤1.09

Level of Service for Signalized Intersections The capacity of signalized intersections is determined on the basis of the “Saturation Flow Method” taken from the Canadian Capacity Guide for signalized Intersections. The first edition of the Guide was produced by the Canadian District of the Institute of Transportation Engineers in February 1984. The second edition, dated June 1995 is the version which now forms the basis of our analytical method. To assist in clarifying the arithmetic analysis associated with traffic engineering, it is often useful to refer to “Level of Service”. The term Level of Service implies a qualitative measure of traffic flow at a intersection. It is dependent on vehicle delay and vehicle queue lengths at the approaches. The level of service is usually calculated in terms of the ratio between traffic volumes and approach capacity, or V/C ratio. The Level of Service can also be calculated in terms of the average stopped delay. The following table describes the characteristics of each level:

Page 91 of 265

Level of Features V/C Delay Service Ratio (sec) ——————————————————————————————————————————At this level of service, almost no signal phase is fully utilized by traffic. Very seldom does a vehicle wait longer than one one A red indication. The approach appears open, turning movements 0 - 0.59 ≤ 10 are easily made and drivers have freedom of operation.

At this level, an occasional signal phase is fully utilized and many phases approach full use. Many drivers begin to feel somewhat restricted within platoons of vehicles approaching the intersection.

At this level, the operation is stable though with more frequent fully utilized signal phases. Drivers feel more restricted and occasionally may have to wait more than one red signal indication and queues may develop behind turning vehicles. This level is normally employed in urban intersection design.

At this level, the motorist experiences increasing restriction and instability of flow. There are substantial delays to approaching vehicles during short peaks within the peak period. but there are enough cycles with lower demand to permit occasional clearance of developing queues and prevent excessive backups.

At this level, capacity is reached. There are long queues of vehicles waiting upstream of the intersection, and delays to vehicles may extend to several signal cycles.

At this level, saturation occurs with vehicle demand exceeding the available capacity.

0.60 - 0.69 ≥10 and ≤20

0.70 - 0.79 ≥20 and ≤35

0.80 - 0.89

≥35 and ≤55

0.90 - 0.99

≥55 and ≤80

1.0 or Greater

≥80

Page 92 of 265 AM Peak Hour

Stars Corners 3:

Intersection Int Delay, s/veh

2022 Background

4.8

Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Vol, veh/h 27 155 10 2 29 5 4 38 2 19 48 23 Future Vol, veh/h 27 155 10 2 29 5 4 38 2 19 48 23 Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0 Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop RT Channelized

None
None
None
None Storage Length Veh in Median Storage, # 0 0 0 0 Grade, % 0 0 0 0 Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92 Heavy Vehicles, % 7 2 2 50 25 60 2 5 50 37 4 2 Mvmt Flow 29 168 11 2 32 5 4 41 2 21 52 25 Major/Minor Major1 Conflicting Flow All 37 Stage 1 Stage 2 Critical Hdwy 4.17 Critical Hdwy Stg 1 Critical Hdwy Stg 2 Follow-up Hdwy 2.263 Pot Cap-1 Maneuver 1542 Stage 1 Stage 2 Platoon blocked, % Mov Cap-1 Maneuver 1542 Mov Cap-2 Maneuver Stage 1 Stage 2 Approach HCM Control Delay, s HCM LOS Minor Lane/Major Mvmt Capacity (veh/h) HCM Lane V/C Ratio HCM Control Delay (s) HCM Lane LOS HCM 95th %tile Q(veh)

Baseline

0

Major2 0 179 4.6

2.65
1154
1154

EB 1

WB 0.5

NBLn1 EBL 617 1542 0.078 0.019 11.3 7.4 B A 0.3 0.1

0

Minor1 0 309 273

232 232 77 41
7.12 6.55
6.12 5.55
6.12 5.55
3.518 4.045
643 629
771 707
932 855
577 615
577 615
755 692
852 853

Minor2 174 292 276 35 39 39

253 237 6.7 7.47 6.54 6.22
6.47 5.54
6.47 5.54 3.75 3.833 4.036 3.318 759 596 628 1038
894 859
680 705 759

NB 11.3 B

554 554 875 624

614 1038 614 857 690

SB 11.3 B

EBT EBR WBL WBT WBR SBLn1

1154
668
0.002
0.146 0 8.1 0
11.3 A A A B 0 0.5

Synchro 9 Report Page 1

Page 93 of 265

Page 94 of 265 AM Peak Hour

Stars Corners 3:

Intersection Int Delay, s/veh

2042 Background

5.1

Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations Traffic Vol, veh/h 33 190 13 2 36 7 5 47 2 24 59 28 Future Vol, veh/h 33 190 13 2 36 7 5 47 2 24 59 28 Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0 Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop RT Channelized

None
None
None
None Storage Length Veh in Median Storage, # 0 0 0 0 Grade, % 0 0 0 0 Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92 Heavy Vehicles, % 7 2 2 50 25 60 2 5 50 37 4 2 Mvmt Flow 36 207 14 2 39 8 5 51 2 26 64 30 Major/Minor Major1 Conflicting Flow All 47 Stage 1 Stage 2 Critical Hdwy 4.17 Critical Hdwy Stg 1 Critical Hdwy Stg 2 Follow-up Hdwy 2.263 Pot Cap-1 Maneuver 1529 Stage 1 Stage 2 Platoon blocked, % Mov Cap-1 Maneuver 1529 Mov Cap-2 Maneuver Stage 1 Stage 2 Approach HCM Control Delay, s HCM LOS Minor Lane/Major Mvmt Capacity (veh/h) HCM Lane V/C Ratio HCM Control Delay (s) HCM Lane LOS HCM 95th %tile Q(veh)

Baseline

0

Major2 0 221 4.6

2.65
1110
1110

EB 1

WB 0.4

NBLn1 EBL 560 1529 0.105 0.023 12.2 7.4 B A 0.3 0.1

0

Minor1 0 380 337

286 286 94 51
7.12 6.55
6.12 5.55
6.12 5.55
3.518 4.045
578 579
721 670
913 846
501 562
501 562
702 652
817 844

Minor2 214 360 340 43 47 47

313 293 6.7 7.47 6.54 6.22
6.47 5.54
6.47 5.54 3.75 3.833 4.036 3.318 719 536 578 1027
885 852
629 667 719

NB 12.2 B

486 486 861 562

561 1027 561 850 649

SB 12.3 B

EBT EBR WBL WBT WBR SBLn1

1110
611
0.002
0.197 0 8.2 0
12.3 A A A B 0 0.7

Synchro 9 Report Page 1

Page 95 of 265

Page 96 of 265

APPENDIX D MTO SIGNAL W ARRANTS

Page 97 of 265

Page 98 of 265

Page 99 of 265

Page 100 of 265

Page 101 of 265 Book 12

Traffic Signals

Signal Justification: Both Justif1cat1on 6A (volume) and Justification 6B (delay) met>

YES = Traffic Control Justified

Table 18 presents m1n1mum requirements for installation of traffic signals for Justification 1 to Just1ficat1on 6.

Traffic Control Not Justified Table 18 - Summary Table of Traffic Signal Justification MINIMUM REQUIREMENT FOR RESTRICTED FREE FLOW FLOW

JUSTIFICATION

1 MINIMUM VEHICULAR VOLUME

DESCRIPTION

A• Vehicle Volume. AU Approaches for Each of the Heaviest 8 Hours of an Average Day, and

1 °——————– ·

8 "" Vehicle Volume, Along Minor Streets for Each of the Same 8 Hours A’ Vehicle Volume, Major Street for Each of the HeaYiest 8 Hours of an Average Day, and . 2 DELAY TO CROSS *"' B . Combined Vehicle and Pedestrian TRAFFIC Volume Crossing the Major Street for Each of the Same 8 Hours 3 VOLUME/DELAY The Above Justifications (1 and 2) Both Satisfied to the Extent of 80% or More COMBINATIONS At Plotted Point Representing Hourly Volume 4 MINIMUM FOUR for Minor Approach vs. Major Approach for Four HOUR VEHICLE Highest Hours of an Average Fall above the VOLUME Applicable CuM:! A Total Reported Accidents of Types Susceptible to Correction by a Traffic Signal, per 12 Month Period Averaged O\er a 36 Month Period, and 5. COLLISION ' EXPERIENCE B. Adequate Trial of Less Restrictive Remedies, Where Satisfactory Observance and Enforcement Haw Failed to Reduce the Number of Collisions A. Plotted Point Representing 8 Hour Pedestrian Volume vs. 8 Hour Vehicular 6. PEDESTRIAN lume Fall in Jusfied zone, and _____ • 1Vo VOLUME AND 8. Plotted Point Representing 8 Hour Volume DELAY of Pedestrian Experienceing Delays of 10 s or more vs. 8 Hour Pedestrian Volume Fall in Justified Zone

COMPLIANCE

OPERATING OPERATING SPEED SPEED LESS SECTIONAL GREATER THAN THAN 70 % OR EQUAL TO km/h 70 km/h

ENTIRE % “*

O,JC: ® ————-� 0 I ‘Ji:,J720

–�—

170

480

720

D,15

O,:Ji ——————— ——�· ————-� YES YES

c),-15”’ �

NOIT2f

/V 0

D D

o , J5

2.3

——————— ——–· ————-· 47%

Notes

YES�

YES

_____i:;;;i ____Q YES

NO D

Vehicle Volume Warrants (1A) and (2A} for Roadways Having Two or More Moving Lanes 1n One Direction should be 25% Higher than Values Given Above The Lowest Sectional Percentage Governs the Entire Warrant For �r Intersections the Values for Warrant ( 1 B) shou!d be increased by 50’f0

;v//t

Page 102 of 265

Page 103 of 265

Page 104 of 265

APPENDIX E MTO LEFT TURN LANE WARRANTS

Page 105 of 265

APPENDIX “E” The TAC Geometric Design Guide for Canadian Roads, Exhibit 9A-19, 9A-20, and 9A-22, are used to determine if a separate left turn lane on Yarkers Road at Wilton Road is warranted. The following parameters are used in the graphs.

EXISTING CONDITIONS (Year 2022) A.M. Peak Hour: W/B left = 2 vph (6%) Va = 36 vph Vo = 192 vph % Left Turns in Va = 5% Design Speed = 90 km./hr. E/B left = 27 vph (14%) Va = 192 vph 36 vph Vo = % left Turns in Va = 15% Design Speed = 90 km./hr. P.M. Peak Hour:

W/B left = 4 vph (2%) Va = 199 vph Vo = 85 vph % Left Turns in Va = 5% Design Speed = 90 km./hr. E/B left = 40 vph (47%) Va = 85 vph Vo = 199 vph % left Turns in Va = 40% Design Speed = 90 km./hr

FUTURE CONDITIONS (Year 2042) A.M. Peak Hour: W/B left = 2 vph (4%) Va = 45 vph Vo = 236 vph % Left Turns in Va = 5% Design Speed = 90 km./hr.

Page 106 of 265

E/B left = 33 vph (14%) 236 vph Va = 45 vph Vo = % left Turns in Va = 15% Design Speed = 90 km./hr.

P.M. Peak Hour:

W/B left = 5 vph (2%) Va = 244 vph 102 vph Vo = % Left Turns in Va = 5% Design Speed = 90 km./hr.

E/B left = 48 vph (47%) Va = 102 vph Vo = 244 vph % left Turns in Va = 50% Design Speed = 90 km./hr.

An exclusive westbound or eastbound left turn lane on Yarkers Road do not meet the warrants for present and future conditions.

Page 107 of 265 TAC GDG for Canadian Roads – June 2017

MTO Design Supplement, April 2020

Exhibit 9A-19

Chapter 9 – Intersections

Page 24 of 38

Page 108 of 265 TAC GDG for Canadian Roads – June 2017

MTO Design Supplement, April 2020

Exhibit 9A-20

Chapter 9 – Intersections

Page 25 of 38

Page 109 of 265 TAC GDG for Canadian Roads – June 2017

MTO Design Supplement, April 2020

Exhibit 9A-22

Chapter 9 – Intersections

Page 27 of 38

Page 110 of 265

APPENDIX F

&2//,6,21’$7$6800$5<$1’&2676

Page 111 of 265

Failed to Yield FATAL INJURY PROPERTY DAMAGE ONLY Failed to Stop FATAL INJURY PROPERTY DAMAGE ONLY Loss of Control FATAL INJURY PROPERTY DAMAGE ONLY

1 1

1 1 2

2021

2020

2019

2018

2017

2016

2015

2014

PRIMARY CAUSE OF COLLISION & SEVERITY

2013

Summary of Collision Data 2013-2021 provided by the Township of South Frontenac

OF COLLISIONS IN YEAR

TOTAL # AVG. # OF COLLISIONS COLLISIONS 2013-2021 /YR

AVG. COST OF COLLISIONS /YR

0 2

0 0.222

$0.00 $4,770.89

1.444

$11,555.56

1 1

0.111 0.111

$42,054.78 $2,385.44

0.444

$3,555.56

0 0

$0.00 $0.00

0.444

$3,555.56

Summary of “Other Costs” by Collision Severity based on 2004 Data 1 Property Damage Fatal Collision Injury Collision Only

of Collisions in 2004

730 61782 168300 Total $ Spent in 2004 on “Other Costs” $276,300,000.00 $1,326,400,000.00 $1,346,400,000.00 Average $ Spent per Collision $378,493.15 $21,469.04 $8,000.00

Vodden, K., Smith, D., Eaton, F., & Mayhew, D. (2007). Analysis and Estimation of the Social Cost of Motor Vehicle Collisions in Ontario: Final Report. TNS Canadian Facts, Social and Policy Research. Transport Canada.

Page 112 of 265

Page 113 of 265

APPENDIX G

COST EFFECTIVENESS CALCULATIONS

Page 114 of 265

Fatal Collisions Potentially Reduced 1 year Cost Savings 20-year Cost Savings Injury Collisions Potentially Reduced 1 year Cost Savings 20-year Cost Savings PDO Collisions Potentially Reduced 1 year Cost Savings 20-year Cost Savings POTENTIAL TOTAL SAVINGS (20 year) ESTIMATED REMAINING COLLISION COSTS IMPLEMENTATION COSTS TOTAL LIFECYCLE (20 YR) EXPENDITURE

Difference in Cost (Alternative vs. Baseline) Difference in Outcome (Alternative vs. Cost) Cost-Benefit Ratio (Dollars Spent/Dollar Saving)

COSTS AND OUTCOMES Baseline Geometric (Do Nothing) Improvements

Multi (4) Way Stop

0.111111111 $42,054.78 $841,095.56

0 $0.00 $0.00

0.222222222 $4,770.89 $95,417.78

0.333333333 $7,156.33 $143,126.67

0.444444444 $3,555.56 $71,111.11

1.888888889 $15,111.11 $302,222.22

2.333333333 $18,666.67 $373,333.33

$71,111.11

$397,640.00

$1,357,555.56

$1,357,555.56 $0.00

$1,286,444.44 $715,000.00

$959,915.56 $13,000.00

$0.00 $2,000,000.00

$1,357,555.56

$2,001,444.44

$972,915.56

$2,000,000.00

COST EFFECTIVENESS Baseline Geometric (Do Nothing) Improvements

Multi (4) Way Stop

Roundabout

$0.00 $0.00 0.000

$715,000.00

$13,000.00 -$71,111.11 $397,640.00 $10.05

$0.03

Roundabout

$2,000,000.00 -$1,357,555.56 $1.47

Page 115 of 265

To: Council Prepared by: Public Services Deparment Date of Meeting: April 5, 2022 Subject: Green Bay Road – Crossing at Camsel Creek

Summary This report provides an update on the request from the Greater Bob’s and Crow Lakes Association and Foundation for a joint fisheries enhancement project on Green Bay Road at Camsel Creek (1.1km east of New Road).

Recommendation That Council approve Option 3 and proceed with a Township funded Hydrological/Hydraulic Study for the purposes of determining the sizing for the Camsel Creek crossing on Green Bay Road; And That Council approve funding in the amount of $5,000 from the Asset Investment Reserve for the project.

Background On October 18th, 2019, the Greater Bob’s and Crow Lakes Association and Foundation came forward as a delegation to the Public Services Committee to discuss the potential for a joint project on Green Bay Road at Camsel Creek. Historically, the Doran wetland and Bob’s Lake were connected east of New Road by a bridge structure. That bridge failed many years ago and the Township replaced it with two culverts as an emergency measure to restore access over the causeway. The shallow bury culverts installed at the location are 1200mm and 900mm in size accordingly. These culverts are perched out of the water for much of the year and in the spring, the rate of flow through these culverts is so heavy that fish cannot readily transit upstream. Based on reports supplied by the foundation, the fish barrier is believed to be impacting the historic spawning grounds for walleye. Back in 2019, the Foundation agreed to supply a donation of $20,000 to the Township to support the engineering work for the development of a renewed crossing. The ultimate goal of the project would be to improve spawning ground and fish access between Bobs Lake and the Doran wetlands. The funding proposal offered at that time was intended to support www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 116 of 265 Township of South Frontenac Staff Report - Green Bay Road – Crossing at Camsel Creek

field surveys, geotechnical investigations, hydrological/hydraulic studies, roadside safety review and detailed design work. The only stipulations that were placed on the funding would be that the Township fund the physical construction of the work in the following year in 2020 to qualify for release of the payment. Further, the Association has requested that adjacent and affected landowners be kept informed. Minutes from the 2019 meeting concluded that the Director would bring back a report outlining the costs for this project. The minutes further indicated that the funding would be included in the operating budgets for culverts within the 2020 budget (see Attachment A). It is apparent that the momentum on this project was later impacted by the onset of the pandemic and later stalled by staffing turnover within the Public Services Department.

Discussion/Analysis On January 14th, 2022, the Manager of Technical Services and Infrastructure met on site with Jim McIntosh to view the crossing and to discuss the overall project objectives. Through these discussions, it was determined that the culvert replacement would likely involve a much larger crossing project once the Ministry of Transportation design flows are applied with the appropriate return period (i.e. 25 or 50yr storm). With that understanding the project will likely carry a significant capital cost. At this time, Council has several Options to consider in response to the request: Option 1 – Do Nothing The two culverts at the Camsel Creek Crossing are considered to be in fair condition and most likely have a minimum of 10 years service life remaining. The pipes are therefore not considered to be within the Township’s short term capital program at this time. If the project does not proceed, the Township may potentially lose funding opportunities of $20,000 and the fish barrier would remain in place for an extended period. Option 2 – Proceed with Project If Council elects to proceed with the project a Memorandum of Understanding would be developed with the Greater Bob’s and Crow Lakes Association and Foundation that would set out the terms for the project and terms regarding release of funding. An important factor to note with this approach is that the project is yet to be defined and the hydrological/hydraulic studies may dictate a much larger (and climate resilient) crossing. Council’s acceptance to proceed with this project may therefore pre-commit the Municipality to funding a 2023 project that is yet to be scoped or supplied with a Class D estimate. The Township may also have to supply additional funding above the $20,000 grant to complete the detailed design if agency approvals prove to be much more extensive than anticipated.

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Page 117 of 265 Township of South Frontenac Staff Report - Green Bay Road – Crossing at Camsel Creek

Option 3 (Recommended) – Proceed with Township Funded Hydrological/Hydraulic Study If Council were to proceed with this option, the Township could fund the hydrological/hydraulic study for the crossing and that would enable the partners to understand the potential scope of the replacement crossing along with, at minimum a Class D Estimate (+/- 20%) for any capital cost that is likely to follow. We anticipate that this engineering assignment would cost between $3,000 and $5,000 and would offer valuable project information that would at a minimum inform the asset management plan. Once this information is available, a follow up report could be supplied to Council ahead of any formal commitment to proceed with the project.

Financial Implications The financial implications of Options 1 and 3 are well defined at $0 and $5,000 respectively. If Council should choose to proceed with Option 2, staff are cautioning that the total financial commitment for any follow up capital work in 2023 are otherwise unknown at present.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable):

Notice/Consultation • •

Director of Corporate Services & Treasurer Greater Bob’s and Crow Lakes Association and Foundation

Attachments •

Attachment A – Greater Bobs Lake and Crow Lakes Association Presentation and Minutes (Public Works Committee, October 18, 2019).

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Page 118 of 265 Township of South Frontenac Staff Report - Green Bay Road – Crossing at Camsel Creek

Submitted By:

Approved By:

W. Troy Dunlop, C.E.T. Manager of Technical Services and Infrastructure

Louise Fragnito Interim Chief Administrative Officer

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Chairman Ron Sleeth called the meeting to order at 8:30 am.

Mark Segsworth indicated that he will bring back a report outlining the costs for this project. This would be included in the operating budget for culverts within

Sandy Cameron and Jim Mclntosh representing the Bob’s Lake Foundation would like to work with the municipality to restore Camsel Creek by replacing the existing culverts with a fish habitat friendly structure that would allow for restoration of the creek bed, restoration of a walleye spawning ground and fish access between the Doran wetlands and Bob’s Lake at Green Bay. The Foundation has agreed to provide a donation to the Township in the amount of $20,000 to support the engineering work for the project on the completion of the works. The foundation has had preliminary discussions with Mclntosh Perry Consulting Engineers and they are prepared to submit a proposal to the township to provide engineering consulting services to undertake the replacement of the Green Bay Road Twin Culvert. Their services will include, but not be limited to geotechnical investigation, topographic survey, hydrologic and hydraulic analysis, roadside safety review and detailed design. The Association has obtained landowner consent in principle for the project providing he is kept up to date with all developments and will coordinate application for any permits required by other agencies such as RVCA, DFO and MNRF.

Jim Mclntosh/Bob’s Lake Foundation Grant for Installing a new culvert more conducive to fish spawning at Camsel Creek under Green Bay

Delegations

There were no declarations.

Declaration of pecuniary interest and the general nature thereof

Call to Order

Others in Attendance: Pat Barr

Staff: Mark Segsworth, Director of Public Services, Neil Carbone, Chief Administrative Officer, Angela Maddocks, Clerk.

Present: Ron Sleeth, Chairman, Mayor Ron Vandewal, Alan Revill Absent: Doug Morey

Time: 8:30 AM Location: Council Chambers

Minutes of Public Services October, 18, 2019

Page 119 of 265

Report —

Garbage and Recycling Collection RFP

Carried

—

Verbal Update from CAO

Gilmour Point

CRCA and MOE staff have met with the consultant and it is anticipated that approval will be granted in a few days. It is hoped that the underground work will be done in November.

SunbumRevitalization

Desert Lake Causeway While it was hoped that the surface treatment would get done in 2019, only a gravel surface is possible this year.

Construction Project Update

Desert Lake Causeway o Sunbury Village Rehabilitation
Gilmour Point Pavilion o Round Lake Road Potential Lease Agreement

New Business

Suitable zoning will need to be in place for the possible use of a rabbit abattoir and consideration for the minimum distance setback from residential lots. The prospective renter is interested in utilizing all of the garage. A Phase 1 environmental assessment has been conducted on this site and it is all good, however there has not been a lot of ground water sampling done. The township will be getting an appraisal on this property.

Former MTO Piccadilly Yard

The request for proposal for the disposal of domestic curbside waste closes on November 13 and this will be incorporated into the collection tender.

—

Other items that will be considered include:

price per tonne vs price to household
should private lanes be grandfathered into the new contract? or should private lanes be treated the same
specifications of equipment age of vehicle, cart tipping capabilities, etc a should food waste/organics be included?

The Director noted that 2023 is the year for implementation of the producer responsibility with completion expected in 2026. Issuing a new RFP for both garbage and recycling in September 2020 with a five year term with a 2 or 3 year option for renewal was suggested. The township will have the new garbage truck within the next month and greater efficiency is anticipated as it will only have to be dumped once a day due to compaction capabilities.

Consideration

Business Arising from the Minutes

Minutes of Public Services October, 18, 2019

Page 120 of 265

The meeting was adjourned at 9:55 am.

Adjournment:

Next Meeting: November 21, 2019

The committee discussed challenges with property standards and parking on streets. Mark Segsworth indicated that the roads and parking by—lawneeds to be updated; this would be a project that would be outsourced. There may be a need for increased by—lawenforcement and this will be evaluated when the contract is up for renewal.

Mayor Vandewal expressed concerns about trailers and sea cams on residential properties.

The old Perth Road Fire hall is to be demolished this year and only to be used as a parking lot.

Mark Segsworth noted that the land was never transferred to the municipality. Chairman Sleeth agreed to talk to the land owner about next steps.

Minutes of Public Services October, 18, 2019

Page 121 of 265

Page 122 of 265

Bobs and Crow Lakes Association and Founda?on

JOINT PROJECT REQUESTCAIVISEL CREEKBOBS LAKE

Greater

Page 123 of 265

Most walleye populations spawn in rivers, creeks, and intermittent streams that are upstream tributaries of a lake. They will spend most of the year in

The Greater Bobs and Crow Lakes Association (GBCLA) and Foundation (GBCLF) are working to restore this prized Fishery by restoring Walleye spawning grounds in key areas of the lake. We have completed 4 such projects and are here today to talk about an important 5th site at Camsel Creek between the Doran Wetlands and Green Bay of Bobs Lake.

But all of that is changing. The Walleye fishery on Bobs and Crow lakesis in trouble. In 2008 MNRF netting surveys showed Walleye accountingfor 6% of the catch. In 2018 it was less than 1% (Appendix 1). Walleye is perhaps the most valued fish species in Ontario. They are prized as a food fish and support both recreational and commercial fisheries.-Recreational angling for walleye also forms the basis of an important touristindustry. Many of Ontario’s walleye fisheries are subjected to stresses which can include overexploitation, habitat degradation, and introductions of new species. The Bobs and Crow Lake fisheries are no exception.

Bobs Lake has had one of the best Fisheries in Southern Ontario. This has attracted tourism, cottagers and an important employment and tax base to the region.

The vast majority of the lake is in Bedford Township, part of the municipality of South Frontenac with a small tip of MillBay at the north end in Central Frontenac and the northeast in Tay Valley Township.

Bobs Lake is part of the the Tay and Rideau watersheds, both tributaries of the Ottawa and St. Lawrence. A large lake covering 7,962 acres with more than 120 islands and 740 km of shoreline, Bobs Lake features granite outcroppings and extensive marshlands.

Greater

Bobs and Crow Lakes Association, in conjunction with the Bobs and Crow Lakes Foundation, Joint Project request to the Public Services Committee, South Frontenac Township.

Page 3 of15

Page 124 of 265

:’ A,:_ :.v—,.:,-;‘,‘~__'_

;_“;.‘\j.11..‘::z:iaZx1’:r—:

”. ‘7

—

‘"-

Historically the Doran Wetland and Bobs Lake were connected by Camsel Creek as shown above by the blue arrow. Green Bay road crossed the creek east of New road via a bridge. That bridge failed many years ago and as an emergency measure the Township installed a causeway with

l;;2

Bobs Lake @ Green Bay and Doran Lake Wetlands

Page 4 of 15

Page 125 of 265

These culverts are out of the water most of the year and in spring the rate of flow through these culverts is such that fish cannot transit upstream. Effectively the culverts have blocked transit between the wetlands and the lake and historic spawning grounds of walleye.

Page 5 of 15

Page 126 of 265

The Association has obtained landowner consent in principle for the project providing he is kept up to date with all developments and and will coordinate application for any permits required by other agencies such as RVCA, DFO and MNRF. The Association will also provide volunteers for the creation of the spawning bed once the structure has been installed.

The detail design is expected to be completed by Spring 2020, and construction could begin in late Summer/Fall 2020, when the water levels are low.

The main objectives of this assignment include: (1) Topographical Survey and Base Plan Preparation, (2) Geotechnical Investigation, (3) Hydrological/Hydraulic Study, (4) Roadside Safety Review, (5) Detailed Design Drawings, and (6) Quantity Calculations and Cost Estimates.

We have had preliminary discussions with Mclntosh Perry Consulting Engineers (Mclntosh Perry) and they are prepared to submit to the Township of South Frontenac a proposal to provide engineering consulting services to undertake the replacement of Green Bay Road Twin Culvert. The services will include, but not limited to geotechnical investigation, topographic survey, hydrologic and hydraulic analysis, roadside safety review, and detailed design.

The Foundation has agreed to provide a donation to the Township in the amount of $20,000 to support the engineering work for the project on completion of the works.

The Association and Foundation would like to work with the municipality to restore Camsel Creek by replacing the existing culverts with a fish habitat friendly structure that would allow for restoration of the creek bed, creation of a Walleye spawning ground and fish access between the Doran wetlands and Bobs lake at Green Bay.

Page 6 of 15

Page 127 of 265

11 %

Bass _ 10 nA. Yellow Perch

13 %

Walleye - 6 % Nonhem pike _ 7 %

Other 8 %

15 %

13 %

Smallmouth Bass

10 %

cisco - 14 %

19 %

Rock Bass 3 % Largemouth Bass 5 %

Other 9 %

Black Crappie

of fish caught in large mesh nets 2018

Northern Pike - 11 %

B’"°9"’

Proportion

Pumpkinseed

Rock Bass

Netting summary Netting period(s): August 7 to August 15 2008 Number of net sets: 38 Number of ?sh species caught: 21

Largemouth

Bluegill - 10 %

Brown Bullhead

cisco - 12 %

Proportion of fish caught in large mesh nets 2008

APPENDIX 1

Page 7 of15

Page 128 of 265

Page 129 of 265

To: Council Prepared by: Public Services Deparment Date of Meeting: April 5, 2022 Subject: Tennis/Pickle Ball Court Fence Repair – Centennial Park

Summary This report recommends funding that is required to repair the tennis/pickle ball court fencing at Centennial Park damaged by high winds this past winter.

Recommendation That Council approve an amount of $18,000 for repairs to the south west side of the tennis/pickle ball court fence at Centennial Park to be funded through the Infrastructure Reserve Fund.

Background During inspections of all the Parks after a wind storm this winter, Public Services staff found the fence surrounding the tennis/pickle ball courts at Centennial Park damaged by the high winds.

Discussion/Analysis Staff estimates the cost to replace the damaged section of fencing at $18,000. These repairs were unplanned but it is critical to undertake these repairs as soon as possible as this will impact the use of the courts. Staff are in the process of obtaining quotes in meeting with our Procurement Policy but are asking for budget approval on the estimated cost of $18,000 in order to expedite the repairs. It is anticipated that once Council approval is received for the funding on the repairs, the work would be completed by mid to late April in time for the start of the season.

Financial Implications The fence replacement estimated in the amount of $18,000 will be funded through the Infrastructure Reserve Fund.

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Page 130 of 265 Township of South Frontenac Staff Report - Tennis/Pickle Ball Court Fence Repair – Centennial Park

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable):

Approvals Submitted By:

Manager of Facilities and Solid Waste Approved By:

Interim Chief Administrative Officer

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Page 131 of 265

To: Council Prepared by: Public Services Deparment Date of Meeting: April 5, 2022 Subject: Centennial Park Portable Soccer Nets

Summary Staff have received a request from the Frontenac Soccer Association requesting the addition of two portable soccer nets at Centennial Park.

Recommendation That Council approve the amount of $12,600 for the purchase of two commercial grade portable soccer nets and that the purchase be funded from the Parkland Reserve

Background The Frontenac Soccer association (FSA)has requested the purchase of two additional portable soccer nets to further support the growth in children and youth recreational soccer in South Frontenac. In the past, in addition to Centennial Park, the FSA utilized the fields at the Frontenac Community Arena and Harrowsmith Public School. The Arena and School fields are no longer available and the preference by the organization and participants is to consolidate all activities at the Centennial Park fields. A copy of the request for support from FSA is attached.

Discussion/Analysis The Recreation and Arena manager has obtained a quote from our vendor of record for the purchase of two commercial grade portable soccer nets. The total cost for the portable soccer nets is $12,600. Once approved, the equipment will be ordered and located at the site for the start of the soccer season in late May.

Financial Implications The portable soccer nets are a request which was not included in the 2022 Capital Budget. Staff recommends that the purchase be funded through the Parkland reserve

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Page 132 of 265 Township of South Frontenac Staff Report - Centennial Park Portable Soccer Nets

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: 2. Promote and support growth than meets the community’s needs while maintaining the integrity of our natural environment. Action Item (if applicable):

Notice/Consultation Jamie Brash, Manager of Facilities & Solid Waste

Attachments •

Request letter from the Frontenac Soccer Association

Approvals Submitted By:

Recreation and Arena Manager Approved By:

Interim Chief Administrative Officer

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-—

@
.11‘

Sincerel,

On behalf of our Soccer Players thank you for your consideration in the purchase ofthese portable nets so Frontenac Soccer can expand our program and serve a greater number of families in South Frontenac.

We are looking to get as much participation at Centennial fields and having additional portable nets will give us the ability to meet the growing interest in soccer in our community. We have committed to using the Centennial fields for all soccer divisions in 2022 as it is a central location where parents do not need worry about having their children playing at different fields across the Township at the same time. We feel that this has been one of the contributing factors for the growing interest soccer we had last year.

Frontenac Soccer Association is requesting funding for additional portable nets at the Centennial Soccer Fields. Since the Frontenac Arena and Harrowsmith Schools fields are no longer available for our use, we consolidated all our programing for U5 to U21 players to the Centennial fields in 2021. Last year with only 2 sets of portable nets we had to limit the number of teams that could register to play in our U10 and U12 divisions. Unfortunately, this meant that many of our players were disappointed that they were not able to play soccer with their friends in our community. Having the additional portable nets this year would allow us to increase the number of teams so all children wanting to play soccer will have the opportunity to do so.

Dear South Frontenac Township:

February 25, 2022

WWW.fI‘OI1tCI1aCSOCC61‘.COII1

P.O. BOX480 Sydenham, Ontario KOH 2T0

Frontenac Soccer Association

Page 133 of 265

Page 134 of 265

To: Council Prepared by: Development Services Department Date of Meeting: April 5, 2022 Subject:

Extension of Approval of Draft Plan of Condominium – Township of South Frontenac (Shield Shores) County File #10CD-2016/001

Summary The developer of the Shield Shores Plan of Condominium has applied to the County of Frontenac for an extension to their draft plan approval which is set to lapse on May 15, 2022. The County requests that Township Council provide a recommendation to County Council as part of their decision-making process on the request to extend draft plan approval.

Recommendation THAT South Frontenac Council recommend the County of Frontenac extend draft plan approval for a period of two years for application 10CD-2016/001, subject to the conditions approved by the County of Frontenac on May 15, 2019 and direct the Clerk to forward this resolution to the County Clerk.

Background The Township received notice on March 24, 2022 that the County of Frontenac has received an application to extend draft plan approval for the Shield Shores Plan of Condominium (10CD – 2016/002). The County has the full responsibility/authority to make the decision regarding the extension of draft plan approval, but Township Council has the opportunity to provide a recommendation to County Council regarding the request to extend draft plan approval. Draft plan approval is set to lapse on May 15, 2022. This is the first request for draft plan extension for the Shield Shores Plan of Condominium. The original application for the Shield Shores Condominium was approved by the County of Frontenac on May 19, 2019.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 135 of 265 Township of South Frontenac Staff Report – Shield Shores Plan of Condominium Draft Plan Extension

Discussion/Analysis The draft plan is for the creation of eighteen (18) residential units, two private lanes and five (5) blocks. The Condominium is located outside of the settlement area of Battersea and is accessed from Wellington Street. Attachment 1 shows the location of the subject property on which the plan of condominium is proposed. Attachment 2 is the draft plan of condominium that shows the unit layout, the proposed lanes, and blocks. Reason for Draft Plan Extension The County of Frontenac forwarded a copy of the application dated March 22, 2022, from the developer, Barry Campbell requesting an extension of draft approval (Attachment 3). The application to extend draft plan approval for the Shield Shores Condominium lists the reasons why an extension is requested. The application references a number of delays with Hydro One reviewing the subdivision application and preparing a design for the installation of hydro services. The applicant contacted Hydro One in November 2020 and is still waiting for a design for the installation of hydro services to be provided. Mr. Campbell also attached a letter to the application for draft plan approval which identifies that the development and fulfillment of the conditions has been proceeding well. However, he cites the extraordinarily long delay of over 16 months by Hydro One in coming up with the design for the hydro servicing has made the possibility of fulfilling the conditions within the three-year period next to impossible. Mr. Campbell notes that there is no alternative other than Hydro One to provide this design. Mr. Campbell also lists out the status of fulfilling the conditions from his perspective. Review of Request for Draft Plan Extension Township staff are supportive of the County providing a further two-year extension to draft plan approval to allow the developer and the Township the opportunity to fulfill the remaining conditions of draft plan approval. The Provincial Policy Statement 2020, the County Official Plan and the Township Official Plan are all supportive of the creation a range and mix of housing types and permit the creation of rural residential lots that are in-keeping with the character of rural areas. Subject to fulfilling all draft plan conditions, Township staff are of the opinion that extending draft plan approval for the Shield Shores Condominium helps further the Township’s goal to provide a supply of housing to market, while maintaining the integrity of our natural environment.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 136 of 265 Township of South Frontenac Staff Report – Shield Shores Plan of Condominium Draft Plan Extension

The developer has been active throughout 2020 and 2021 to fulfill conditions of draft plan approval. The below section outlines work completed by both the developer and the Township to date on a number of key conditions of draft plan approval: Condominium Agreement •

Township staff have has started work on preparing a condominium agreement to be shared with the developer. The majority of the conditions of draft plan approval will be completed through the condominium agreement.

Cash-in-lieu of Parkland •

The Township’s appraiser has undertaken an appraisal of the condominium for the purpose of calculating cash-in-lieu of parkland. Council received a report in this regard in April 2020 and set the cash-in-lieu value for Shield Shores Condominium at $20,000. This money will be collected at the time the condominium agreement is signed and brought to Council for approval.

Road Naming •

•

Council passed By-law 2020-60 to approve the naming of two new private lanes and two existing rights-of-way to Shield Shores Lane, Glacier Lane, Bird Haven Lane and Briscoe Bay Lane in Part of Lots 15, 16 & 17, Concession 9, District of Storrington at the November 3, 2020 Council meeting. These road names have been forwarded to Bell 9-1-1 and Emergency Services Dispatch to update the 9-1-1 system.

Zoning By-law Amendment •

The Zoning By-law amendment for the Shield Shores Plan of Condominium was approved by South Frontenac Council on August 11, 2020. This by-law took full force and effect on September 7, 2020. The residential units were zoned Residential Limited Service and Residential Limited Services Waterfront with a Holding zone. The lifting of the holding zone is conditional on the developer entering into a condominium agreement with the Township.

Road Construction – Private Lanes •

Mr. Campbell has been working towards constructing the private lanes and realigning the entrance of the private lane at the intersection of Wellington Street. These works will need to be reviewed and inspected by Township staff to determine if the private lanes have been constructed to Township standards.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 137 of 265 Township of South Frontenac Staff Report – Shield Shores Plan of Condominium Draft Plan Extension

Staff note there are several other conditions that need to be finalized in order to fulfill conditions including, but not limited to: • • • •

Detailed Engineering Review –Stormwater Management, Grading, Erosion and Sediment Control, Servicing, Lighting Utilities, including Hydro One’s Design for installation of electrical services within the condominium Vegetation planting plan to enhance natural vegetation within 30 metres of the high water mark Installation of on-site works such as Canada Post mailbox, garbage and recycling facilities

Next Steps The resolution from South Frontenac Council will be forwarded to the County Clerk for consideration at the April 20, 2022 County Council meeting where the application to extend draft plan approval for the Shield Shores Plan of Condominium will be considered.

Financial Implications Not applicable.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: 2. Promote and support growth than meets the community’s needs while maintaining the integrity of our natural environment.

Notice/Consultation Under the Planning Act, there are no requirements for public notification for an extension of draft plan approval. The following staff were consulted in the preparation of this report:

Christine Woods, Senior Planner Troy Dunlop, Manager of Technical Services & Infrastructure Joe Gallivan, Director of Planning & Development, County of Frontenac

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 138 of 265 Township of South Frontenac Staff Report – Shield Shores Plan of Condominium Draft Plan Extension

Attachments

Location Map – Shield Shores Plan of Condominium
Shield Shores – Draft Plan of Condominium
Application for Draft Plan Extension – Shield Shores – March 22, 2022
Conditions of Draft Plan Approval – Shield Shores

Approvals Submitted By:

Claire Dodds Director of Development Services, MCIP, RPP Approved By:

Louise Fragnito Interim Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Attachment 2 - Location Map of Shield Shores Condominium

Legend Assessment Parcels Citations

1.8

WGS_1984_Web_Mercator_Auxiliary_Sphere © Latitude Geographics Group Ltd.

0.90

1.8 Kilometers

This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION

Notes

Page 139 of 265

1: 35,259

6m SETBACK FROM REGULATORY FLOODPLAIN 93. 3m

MENT) E L E N O M M O (C IL A 3.0m WIDE TR

105.60m

126

124.0 0 2. 2 1 0 12

NOT TO SCALE

ENT) M E L E N O M IL (COM m WIDE TRA

COMMON ELEMENT

.3m

3.0

.5m 110

12 1220.0

120

m 30

.8m

BLOCK 25IL TRA 3.0m WIDEEM L ENT) (COMMON E

1 12 26.0 8.0

76.1

FLOODLINE SETBACK

0 11 0 1112468…00.00.0 1111222 0 1 24. 1

A) BOUNDARY OF LANDS TO BE SUBDIVIDED AS SHOWN ON DRAFT PLAN B) EXISTING AND PROPOSED ROADWAYS AS SHOWN ON DRAFT PLAN C) RELATIONSHIP TO ADJACENT LANDS AS SHOWN ON DRAFT PLAN AND KEY PLAN

130

93.7

1111 6.08.0

82.2m

E) EXISTING USES OF ADJACENT LANDS AS SHOWN ON DRAFT PLAN F) APPROXIMATE DIMENSIONS AND LAYOUT OF UNITS AS SHOWN ON DRAFT PLAN G) NATURAL AND ARTIFICIAL FEATURES AS SHOWN ON DRAFT PLAN H) PRIVATE WATER WELLS TO BE PROVIDED

.0 118

D) LANDS TO BE USED FOR RESIDENTIAL PURPOSES

114.0

m 145

6m SETBACK FROM REGULATORY FLOODPLAIN 11

73.1m

2 11

I) SERVICES AVAILABLE INCLUDE HYDRO AND BELL J) RESTRICTIONS AFFECTING THE LAND ARE SHOWN ON THE DRAFT PLAN

123

Percent (%)

RESIDENTIAL UNITS 1 to 18

26.65

79.65%

COMMON ELEMENT ( OPEN SPACE )

19-20 21-22 & 25

3.73

11.16%

COMMON ELEMENT ( ROADS )

23-24

3.07

126.0 124.20.0 12 20 1 18.0 10m 1 161.0 1 14.0 1

112

6.0

104

DRAINAGE DITCH

m .49 4 14

9.19%

SUBJECT TO ROW IN FAVOUR OF HOUSE 2

Area (ha.)

Number of units

BOUNDARY

0 108.0

118 .0 116.0 SUBJECT TO ROW IN 114 FAVOUR OF BLOCK 19, 112..00 UNIT 8 AND HOUSE 2 110 108.0 106.0 104.0

128.0

Number of lots

.2m

SITE DATA Length

52.6m

SECTION 51(17) PLANNING ACT- INFORMATION

DRAINAGE DITCH

.6m

m 6.1

1 11 18.0 11 6.0 4.0

124

m 1.3 5 1

Land Use

3.5

.0 126.0

8 12

3 METRIC

6m 45.

WATERCOURSE

150 .0m

76.0

CO M

.3m

m 3.0

.5m

I A TR

6m SETBACK FROM REGULATORY FLOODPLAIN

M M O (C

EN T

EL EM

E EL

100.00%

108.0

Total

) NT

33.46

FLOODLINE ELEVATION: 98.95 85

.0 m

WATERCOURSE

79.77m

(ZONIN

32 .9m

88.4 m

m 30

m 0 3

131.0m (ACTUAL)

.3m

127

93.8

SUBJECT TO RIGHT OF WAY

102.9m

187.6m

RIGHT OF WAY OVER UNIT 2 IN FAVOR OF RETAINED PARCEL

24.8% 4.

JE Josselyn Engineering Inc.

COMMON ELEMENT 59.8m

1225 GARDINERS ROAD, #105 KINGSTON, ONTARIO K7P 0G3 TEL : 613-634-9278 FAX : 613-634-9138 E-MAIL : mjosselyn@josselyn.ca

.7m

LOW AREA % 5.3

COMMON ELEMENT GARBAGE AND RECYCLING COLLECTION AREA

7.3

% 0.6

No.

Date

Revision

Checked

Page 140 of 265

% 1.1

. .-u…–……»….-u…‘-.us..-…………,……..

Address

Barry Campbell, president

Shield Shores Inc

Email Address

613 893 0393

Phone

613 893 0393

of‘Owner(s) 1.1 Name An owner’s authorization isrequired if the applicant is not theowner. Attach additionalpages .if required. Business Phone Home Number Name of Owner(s)

Print in black or blue ink, complete or (M) appropriate box(es).

Note: Please reviewthe County of Frontenac Guidelines for Plans of Subdivision and Condominium Applications prior to submission of an application for extension or revision to draft plan approval.

v..—.‘..w:.r.uu=—…..-.m………..¢…s.u.=..:…..__…..……………..;…-n…-:-,..=—….–»………..—...—……..—..,..t.;.;~ua…..=e…sm-.x..»…n.nu-n=.=».—y-wn…u._..-.u—.u=u.nm

2069 Battersea Road, Glenburnie, ON KOH1S0 Phone: 613-548-9400 Ext. 351 Email: planning@frontenaccounty.ca

Application for Extension or Revision to Draft Plan Approval for Plan of Subdivision or Condominium

Page 141 of 265

In I

2.4 Status

n/a

Date of any previous extension(s) to Draft Plan Approval:

May 15, 2022

‘A

May 15, 2019

Draft Plan Approval Lapsing Date:

Date of Draft Plan Approval:

2.3 History of Draft Plan Approval

D Fee Submitted I

Registered Plan Number:

Phase:

El Copy of Plan Submitted

Registered Plan Number:

Phase:

2.2 Submissions

Registered PlanNumber:

Phase:

Phases of Development with Final Approval (if applicable):

IPhases of Development (if applicable): n/a

Number of Blocks:

ofmDevelAop=ment:.

—-as=…..mx;mu-u,m.»..e.«…….2.m_.a.~~…-4…p_.…….m....»….mu«¢u"..m..m_»e.u—«…w»uu.m.—.mm__=mm_r—w..mn.n—wup~~....

Number of Lots:

Shield Shores

Common Name

.3.-M-4.-3.

Application for Extension or Revision to Draft Plan Approval

Page 142 of 265

.o.«:mg.:.-a_…u_w.,¢..anemu:..m.»..w:aa-a._.ax.-.=u.

Application for Extension or Revision to Draft Plan Approval

Page 143 of 265

Condition #

Requested Amendment:

Condition Description:

Condition #

Please provide Condition Number (as listed in Notice of Decision) and a brief summary of requirement and the requested amendment. Attach additional page(s) if required.

D Revision to Conditions(s)

D Copy of Redline Mapping Attached

U Revisionto Draft Plan Approval Mapping

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Application for Extension or Revision to Draft Plan Approval

Page 144 of 265

at thei

‘ ~

4”‘

(County)

‘5

‘
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??wm?gg this :1"~~54 day of in the ‘;"‘7‘”v’”’-/5~~::‘;’*’\»i.‘=:;,. C4

Declared before me

in the event of third-party appeals to applications approved by the CountylMunicipality,the applicant may be responsible for some or all of the legal and other costs incurred by the County/Municipality,at the discretion of the CountylMunicipality,

All studies required to support this application shall be at the expense of the applicant and included at the time of submission as a complete application. Where the County/Municipalityincurs costs for the peer review of any consultants’ reports or fees for legal opinions, the County/Municipalitywillbe reimbursed such costs by the applicant.

The responsibility for filing a complete application rests solely with the owner/applicant. Anything not requested or applied for in this application and subsequently found to be necessary (which may require another application(s) and fees) are the sole responsibility of the owner/applicant. The County/Municipalitywilladdress only the application as applied for, and any items that are not included in the application are not the responsibility of the County/Municipality.

contained in this application is true and that the informationcontained in the documents that accompany this application is true and knowing that it is true of the same force and effect as if made under oath and by virtue of the Canada Evidence Act.

(County)

make oath and solemnly declare that the information

(llllunicipality)

Application for Extension or Revision to Draft Plan Approval

Page 145 of 265

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Application for Extension or Revision to Draft Plan Approval

Page 146 of 265

in accordance with the noted reports. 4. Allreimbursements requested by the Townshipand County have been paid. 5. Although not finalized, the two private lanes have been designed and constructed in accordance with Township standards. The Township’s previous PublicServices Director reviewed the lanes after they were substantially completed and generally approved them. There is a revision of the lane still required at the intersection with Wellington Street, which had been delayed while awaiting for Hydro One to move a pole, which has now been removed. 6. An easement for Hydro One will be granted once their design is completed. 7. The 0.3 metre reserve has been surveyed and will be deeded to the Township at the time of plan registration.

There have been some minor revisions to the Draft Plan, but no change in the number of units or blocks.
The Township apparently has a draft condominium agreement prepared but has not yet provided a copy. The Township has been reimbursed for the legal fee for preparing it.
The Township has been consulted throughout the process of providing and upgrading of roads and other works, and there are no known issues. The development is proceeding

This status update summarizes the progress in meeting the conditions of draft approval. The numbers below correspond to the numbered conditions of the Draft Plan Approval.

Hydro One provide this design.

For the most part, the development and the fulfilment of the conditions has been proceeding well. However, an extraordinarily long delay of over 16 months by Hydro One in coming up with a design for the hydro servicing has made the possibility of fulfilling the conditions within the three year period next to impossible. There is essentially no alternative other than to have

Background: On May 15, 2019, a Plan of Vacant LandCondominium (known as Shield Shores, file #10CD-2016/001)was draft approved, subject to 40 conditions. The draft approval was for a period of three years, allowing the possibility to apply for an extension. An extension is now being applied for.

Date: March 15, 2022

SHIELDSHORESVACANT LANDCON DOMINIUM-STATUS UPDATE

Page 147 of 265

Page 148 of 265

10CD-2016/001 (Shield Shores) Plan of Vacant Land Condominium Conditions of Draft Approval Date of Decision: May 15, 2019

Amended Conditions: N/A

Conditions of Draft Plan Approval The conditions of approval for the draft plan of vacant land condominium are as follows:

That this approval applies to the Draft Plan of Vacant Land Condominium dated December 10, 2018, showing a total of 18 residential Units, 5 Blocks and two private lanes, prepared and certified by Leslie M. Higginson (surveyor).
That the Owner shall agree to enter into a condominium agreement with the Township of South Frontenac, to the satisfaction of the Township and to be registered on title of the subject land.
That the Owner shall agree in writing to satisfy all the requirements, financial or otherwise to the Township of South Frontenac concerning the provision/upgrade of roads, installation of services, drainage works, utilities and all other required works in accordance with the Township’s Design Criteria and Guidelines. Further, that the development, construction and use of the lands in this condominium shall be in accordance with the following reports submitted with the application for draft approval, unless otherwise amended, modified, or directed in witting by the Township and as secured in the condominium agreement:     

  

Fotenn Consultants Inc., Planning Report, Shield Shores Residential Development, February 25, 2016; Mary Alice Snetsinger, Environmental Impact Statement for Campbell Property, January 10, 2016, technical addendum August 24, 2016; Ecological Services, Gray Ratsnake Surveys, June 1, 2016; Ecological Services, Shallow Waterbody Submission, April 4, 2018; BluMetric Environmental, Hydrogeological Assessment and Terrain Analysis for Proposed Development of Con 9, Part Lots 15, 16 and 17, Dog Lake Township of South Frontenac, February 2016, technical response August 8, 2016 and May 4, 2017; Josselyn Engineering Inc, Traffic Impact Assessment Report, Shield Shores Condominium, November 25, 2016, updated August 22, 2017; Josselyn Engineering Inc. Analysis of Stormwater Management Requirements for Dog Lake Subdivision, February 4, 2016 and Analysis of Stormwater Management Requirements dated May 1, 2017; and Adams Heritage, Archaeological Assessment (Stages 1 & 2), Dog Lake Ridge, May 12, 2015.

That the Owner shall reimburse the Township of South Frontenac and the County of Frontenac for all legal, engineering, planning, administrative expenses and permit

Page 149 of 265

fees, including the cost of any peer review that the Township or the County may require in relation to the development and the fulfillment of conditions. 5. That the two proposed private lanes shown in the draft plan (Block 23 and Block 24) be designed and constructed, at a minimum, in accordance with Township Design Criteria and Standards and Private Lane Standards for new private lanes. 6. That the Owner agrees in writing that any easements as may be required for utility or drainage purposes shall be granted to the appropriate authority. 7. That 0.3 metre reserves be established along the boundaries of any blocks and units, other than the condominium road, which abut the Wellington Street road allowance to the satisfaction of the Township. Any 0.3 metre reserves shall be deeded to the Township for the purpose of controlling additional access to the plan of condominium. 8. That the Owner agrees that any dock at Block 19 be located at the open water end of the Block (i.e., southeast portion of the Block) and not in the narrow bay at the southwest side of the Block. 9. That the Owner shall agree in writing to install and power street lighting to the satisfaction of the Township and in accordance with Township Design Criteria and Guidelines. 10. That the Owner shall agree in writing to name the street in accordance with Township 9-1-1 Civic Addressing policy for the Township and shall install signage to the satisfaction of the Township and in accordance with Township Design Criteria and Standards. 11. That the Owner shall agree in writing to install garbage and recycling depot in a location to the satisfaction of the Township and in accordance to Township Design Criteria and Standards. 12. That the Owner shall agree to update and revise the traffic impact report entitled Josselyn Engineering Inc., Traffic Impact Assessment Report, Shield Shores Condominium, August 22, 2017 to the satisfaction of the Township and in accordance to Township Design Criteria and Standards. 13. That the Owner agrees in writing to pay cash-in-lieu of parkland in accordance with approved Township policies.

10CD-2016/001 (Shield Shores), Plan of Vacant Land Condominium Conditions of Draft Plan Approval Date of Decision May 15, 2019

Page 2 of 7

Page 150 of 265

That the Owner agrees in writing that the Township may implement whatever measures it deems necessary to ensure orderly development of the plan of condominium, including but not limited to the requirement of separate condominium agreements, imposition of “h” holding zoning or 0.3 metre reserves.
That the Owner agrees to deposit with the Township, securities in the form of a letter of credit, representing 100% of the estimated cost of the works to be provided with respect to the condominium. The letter of credit shall be reduced, in accordance with the terms and conditions of the Condominium Agreement.
That the Owner agrees for the condominium agreement to contain a provision requiring the Owner to pay development charges, in place at the time of the issuance of the building permit, prior to the issuance of the building permit and to acknowledge and agree that the Township will not issue any building permit until the development charges have been paid in full.
That the Owner shall agree in writing to obtain permits or approvals as may be required from any federal, provincial, municipal or local authority and to file copies thereof with the Township.
That the Owner shall agree in writing that the natural soil and vegetation within the 30 metres setback area from Dog Lake is not to be disturbed and is to be left in its natural state as of the date of draft approval. The condominium agreement and condominium declaration include provisions that would require unit owners to provide protection of natural vegetation within the 30 metre setback area. This shall not prevent the establishment of a 1.5m wide (maximum) pathway to the lake or the removal of noxious weeds or invasive species.
That prior to final approval, the County of Frontenac is to be advised by the Township of South Frontenac that this proposed condominium conforms to the Zoning By-law in effect for the Township.
That the Owner shall agree in writing that a Canada Post Centralized Community Mail Boxes, be installed, if deemed necessary by Canada Post, at a location to the satisfaction of Canada Post and the Township.
That the following conditions from KFL&A Public Health, be addressed to the satisfaction of the Township and KFL&A Public Health: (a) The site servicing plan showing the location of the house, well, sewage system envelopes (primary and alternate), taking into consideration site topography be

10CD-2016/001 (Shield Shores), Plan of Vacant Land Condominium Conditions of Draft Plan Approval Date of Decision May 15, 2019

Page 3 of 7

Page 151 of 265

prepared and provided to all future purchasers through the condominium declaration. (b) Primary and alternate sewage system locations be reserved and maintained solely for that purpose. No constructions of wells, homes, driveways, pools, garages or other structures is to take place in the primary or alternate area. (c) Existing soil conditions will necessitate the importation of suitable fill for the installation of sewage systems, resulting in fully raised sewage systems. Some units will require additional fill or extensive site grading to deal with saturated conditions. (d) Deviations from the locations on the updated site servicing plan may require the submission of an engineering report/design and terrain analysis supporting the proposed changes (including potential impact on adjoining properties). 22. That all requirements and recommendations specified in the hydrogeology report entitled BluMetric Environmental, Hydrogeological Assessment and Terrain Analysis for Proposed Development of Con 9, Part Lots 15, 16 and 17, Dog Lake Township of South Frontenac, February 2016 and all associated drawings be addressed to the satisfaction of the Township, KFL&A Public Health and Cataraqui Region Conservation Authority. 23. That any existing wells and/or septic systems that may be present on the site and which are not planned to be used as part of the condominium development be decommissioned as per applicable regulations. 24. That the recommendations of the environmental impact statement, entitled Mary Alice Snetsinger, Environmental Impact Statement for Campbell Property, January 10, 2016 be addressed to the satisfaction of the Township and Cataraqui Region Conservation Authority. 25. That a final detailed stormwater management plan be prepared by a qualified Professional Engineer and approved to the satisfaction of the Township and the Cataraqui Region Conservation Authority, and that appropriate text to implement its findings be included in the Condominium Agreement. 26. That a lot grading and drainage plan, and a sediment and erosion control plan be completed to the satisfaction of the Township and the Cataraqui Region Conservation Authority and be included in the Condominium agreement. 27. That the Condominium Agreement contain a provision that any proposed development (e.g. construction, filling, and site alteration) within 15 metres of the flood plain or top of bank of the watercourses and Dog Lake will require prior written

10CD-2016/001 (Shield Shores), Plan of Vacant Land Condominium Conditions of Draft Plan Approval Date of Decision May 15, 2019

Page 4 of 7

Page 152 of 265

authorization from the Cataraqui Region Conservation Authority under Ontario Regulation 148/06 made pursuant to Section 28 of the Conservation Authorities Act. 28. All in-water and shoreline works, including but not limited to docks, including the joint use dock at Block 19, may only be constructed in accordance with applicable approvals issued by Parks Canada. 29. That the Owner agree in writing all recommendations of the archaeological report entitled Adams Heritage, Archaeological Assessment (Stages 1 & 2), Dog Lake Ridge, May 12, 2015 be implemented to the satisfaction of the Township. 30. That the Owner prepare a vegetative planting plan to the satisfaction of the Township and the Cataraqui Region Conservation Authority, the purpose of which is to enhance the natural vegetative buffer within 30 metres of the high water mark. 31. The Owner agree in writing for the condominium agreement to contain a clause providing that any purchaser be advised, and also that a notice be placed in the purchase and sale agreement, alerting a prospective purchasers that, in the event that human remains are discovered during construction or site development of a unit, the property owner shall immediately contact the OPP, the Ministry of Tourism, Culture and Sport and the Registrar or Deputy Registrar of the Cemeteries Unit of the Ministry of Consumer Services (or the applicable agencies at the time of final approval). 32. That Owner agree in writing that if, during the process of development, any archaeological resources or human remains of Aboriginal interest are encountered, the Algonquins of Ontario Consultation Office will be contacted immediately at: Algonquins of Ontario Consultation Office 31 Riverside Drive, Suite 101 Pembroke Ontario K8A 8R6 Telephone 613-735-3759 Fax 613-735-6307 E-mail: algonquins@tanakiwin.com 33. That Owner agree in writing that public utilities, including without limitation Bell Canada (or alternative provider for telecommunication and cable), Hydro One, etc. are adequate to service the proposed development and installed to the satisfaction of the Township. 34. That prior to Final Condominium Approval, the Owner shall submit a revised Plan, if required, to reflect any significant alterations caused from this Draft Plan Approval. 10CD-2016/001 (Shield Shores), Plan of Vacant Land Condominium Conditions of Draft Plan Approval Date of Decision May 15, 2019

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Where final engineering design(s) result in minor variations to the Plan (e.g. in the configuration of units, etc.), these may be reflected in the Final Plan subject to the satisfaction of the Township and the County. 35. That when requesting Final Approval from the County of Frontenac, the Owner shall accompany such request with the required number of originals and copies of the Final Plan, together with a surveyor’s certificate stating that the units/blocks thereon conform to the frontage and area requirements of the zoning by-law. 36. That prior to Final Condominium Approval, the County of Frontenac shall be advised by the Township of South Frontenac that all Conditions of Draft Plan Approval requested by the Township have been satisfied; the clearance memorandum shall include a brief statement detailing how each Condition has been met. 37. That prior to Final Condominium Approval, the County is to be advised in writing by KFL&A Public Health of the method by which its conditions have been addressed. 38. That, prior to Final Condominium Approval, the County is to be advised in writing by the Cataraqui Region Conservation Authority of the method by which its conditions have been addressed. 39. That pursuant to section 51 (32) of the Planning Act, this Draft Plan Approval is granted for three years from the decision date. The Owner may request the County issue an extension of Draft Approval should that be needed. The County shall notify the Township of any request to extend Draft Approval. 40. Clearance Letters: a. That prior to Final Subdivision Approval, the County of Frontenac shall be advised that all Conditions of Draft Plan Approval have been satisfied; the clearance memorandum shall include a brief statement detailing how each condition has been met and shall be prepared by the Planning Consultant. b. That prior to Final Subdivision Approval, the County is to be advised in writing by the Township of South Frontenac of the method by which its conditions have been addressed. c. That prior to Final Submission Approval, the County is to be advised in writing by KFL&A Public Health of the method by which its conditions have been addressed. d. That prior to Final Subdivision Approval, the County is to be advised in writing by Rideau Waterway Development Review Team of the method by which its conditions have been addressed. 10CD-2016/001 (Shield Shores), Plan of Vacant Land Condominium Conditions of Draft Plan Approval Date of Decision May 15, 2019

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Notes of Draft Approval: 

 

  

This draft approval is for a period of three (3) years. The Owner is advised that they are to apply for any extension at least sixty (60) days prior to lapsing date or in accordance with the County of Frontenac Plan of Subdivision and Condominium Guidelines. This approval may be extended pursuant to Subsection 51(33) of the Planning Act, but no extension can be granted once the approval has lapsed. If final approval is not given to this plan within three (3) years of the draft approval date, and no extensions have been granted, draft approval will lapse under Section 51(32) of the Planning Act, R.S.O. 1990. It is the applicant’s/owner’s responsibility to fulfill the conditions of draft approval and to ensure that the required clearance letters are forwarded by the appropriate agencies to the Approval Authority, quoting file number 10CD-2016/001 (Shield Shores). All measurements in the final plans must be presented in metric units. Please note that an updated review of the plan, and revision of the conditions of approval, may be necessary if an extension is to be granted. Please consult the County of Frontenac Plan of Subdivision and Condominium Guidelines and Planning Department for submission requirements for final approval including number of copies required, requirements for review of the M-Plan, and, submission timelines.

10CD-2016/001 (Shield Shores), Plan of Vacant Land Condominium Conditions of Draft Plan Approval Date of Decision May 15, 2019

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To: Council Prepared by: Corporate Services Department Date of Meeting: April 5, 2022 Subject: Frontenac Arch Biosphere Network 2022 Request for Funding

Summary The Frontenac Arch Biosphere Network made a request for $5,000 funding to help grow their capacity and sustainability in 2022. The Lake Ecosystem Advisory Committee has reviewed the request and is providing a recommendation.

Recommendation That Council support the request for funding in the amount of $5,000 from the Frontenac Arch Biosphere Network and that the request be funded from the Council grants operating budget.

Background The Frontenac Arch Biosphere Network submitted a request to the Township for $5,000 funding to help grow their capacity and sustainability in 2022. At its meeting on January 11, 2022, Council referred this funding request to the Lake Ecosystem Advisory Committee for consideration relative to the potential benefit to the Township’s lakes and the natural environment more broadly, as well as relative to the Strategic Plan. Frontenac Arch Biosphere Network The Township of South Frontenac is located within the Frontenac Arch Biosphere, which is an UNESCO World Biosphere Region. The Frontenac Arch Biosphere Network exists to implement the UNESCO Man and the Biosphere Programme to improve relationships between people and their environments. The Network’s vision is to contribute to strengthening sustainable community development, celebrating the interconnectedness of nature, livelihood, well-being and culture for all generations. The Network implements the UNESCO program by hosting a variety of programs and events, such as the Youth Climate Change Summit and Summer Nature www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 156 of 265 Township of South Frontenac Staff Report - Frontenac Arch Biosphere Network 2022 Request for Funding

Camps, and participation in the Eco-Internship Program. It also strives to communicate and collaborate with local organizations. The Township provided the Frontenac Arch Biosphere Network with $5,200 in funding in 2021. This amount was based on a per-capital contribution of the total funding requirement of the Network. This funding helped support the Network’s core operations, helping to continue community relationship building, program development and new project initiatives. The Network reported that funding brought grants and programs to the region. Strategic Plan 2019 to 2022 The Strategic Plan identifies Councils’ vision and priorities for the Township. One of the ways Council has set out to achieve the vision is through recognizing the Township’s role in the stewardship of our environment, as well as seeking and taking advantage of practical opportunities to improve and sustain it. There are four priorities:

Position South Frontenac as a Regional Leader.
Promote and support growth than meets the community’s needs while maintaining the integrity of our natural environment.
Ensure the organizational capacity to deliver cost-effective services in a changing world.
Be a catalyst for the creation of vibrant, complete communities.

Discussion/Analysis The Lake Ecosystem Advisory Committee discussed this request at its meeting on February 16, 2022. The Lake Ecosystem Advisory Committee recognized the importance of the Frontenac Arch Biosphere, and the work of the Network to maintain its designation on a limited budget. They were supportive of the funding request given the potential benefit of the Network’s work to the Township’s lakes and the natural environment more broadly. The Lake Ecosystem Grant program may provide funding to non-profit organizations for projects that support and encourage the preservation, restoration, monitoring and analysis of lake ecosystems within the Township of South Frontenac. The Grant is not intended to support operating budgets of non-profit organizations. For this reason, the Committee felt that that the request from the Frontenac Arch Biosphere Network could not be supported through the Lake Ecosystem grant program. However, the committee recommended to Council that the request should be supported for the full amount.

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Page 157 of 265 Township of South Frontenac Staff Report - Frontenac Arch Biosphere Network 2022 Request for Funding

Financial Implications No funds are currently allocated to this request. Should Council decide to support the request, the 2022 operating budget has available funds under Council grants that would be sufficient to fund this request. Alternatively, Council could choose to fund the request from Working Fund reserves.

Relationship to Strategic Plans Indicate a strategic priority when there is a clear and direct connection. Always indicate specific action item if applicable. Reference other plans where appropriate (Climate Change Adaptation/Mitigation, Recreation Master Plan, etc.) ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: 2. Promote and support growth than meets the community’s needs while maintaining the integrity of our natural environment. Action Item (if applicable):

Notice/Consultation

Lake Ecosystem Advisory Committee Christine Woods, Senior Planner

Attachments None

Approvals Submitted/Approved By:

Louise Fragnito Interim Chief Administrative Officer

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To: Council Prepared by: Corporate Services Department Date of Meeting: April 5, 2022 Subject: Vaccination Policy

Summary The report seeks Council approval to repeal the Township’s vaccination policy HR-023.

Recommendation That Council support the staff recommendation to discontinue the requirement of mandatory vaccination; That Policy HR-023 COVID-19 Prevention & Vaccination Policy be repealed; And further, that the Township continue to promote and encourage vaccination to protect staff and the public from COVID-19

Background On November 1, 2021 Council approved policy HR-023 COVID-19 Prevention & Vaccination Policy in line with the recommendations from the province and the Township’s emergency control group. The policy required proof of being fully vaccinated against COVID-19 from all Township Personnel and Committee Volunteers. The policy included preclusions from immunization due to creed and medical exemptions and provided for an alternative to proof of full vaccination through the use of regular antigen testing. The policy came into effect on January 17, 2022, and was to be reviewed at the earliest of: • • •

June 1, 2022 The local state of emergency being lifted by the Township Public Health agencies declare the end of the COVID-19 pandemic

Discussion/Analysis On March 3rd, Mayor Vandewal with support from the Township’s Emergency Control Group, lifted the state of emergency for South Frontenac.

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Page 159 of 265 Township of South Frontenac Staff Report - Vaccination Policy

Throughout the month of March, the Ontario government has lifted various COVID-19 restrictions and policies. •

March 14 – Mandatory vaccination policy for employees in long-term care is lifted as well removing the directive requiring that unvaccinated workers in hospitals and other high-risk settings be required to partake in regular rapid testing programs.

•

March 21 – Most mask requirements lifted except for public transit, long-term care and retirement homes, health care settings, congregate settings, shelters and jails.

It is anticipated that all remaining mask requirements will be lifted on April 27th and that all remaining orders under the Reopening Ontario Act will expire. Throughout the COVID-19 pandemic, the Township has ensured to take the necessary steps to protect both Township staff and the public from COVID-19. Steps taken were in line with the recommendations from the health unit, the province of Ontario and in consultation with its municipal neighbours. Based on the most recent changes through the month of March and anticipated to take place in April, the Emergency Control Group is recommending that the Township’s vaccination policy be repealed as of Monday, April 11, 2022. While the various changes taking place represents progress in our community’s fight against COVID-19, the Township will continue to encourage vaccination along with promoting the use of precautions in day to day interactions.

Financial Implications None

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): NA

Notice/Consultation

None

Attachments HR-023 COVID-19 Prevention Vaccination Policy www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 160 of 265 Township of South Frontenac Staff Report - Vaccination Policy

Approvals Approved By:

Louise Fragnito Interim Chief Administrative Officer

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Page 161 of 265 Township of South Frontenac Policy DEPARTMENT:

POLICY #: HR-023

Human Resources POLICY: COVID-19 Prevention & Vaccination Policy DATE:

REV. DATE:

Scope: All Township Personnel

November 1, 2021 APPROVED BY:

Pages 5

OVERVIEW This Policy is intended to safeguard the health of our Township Personnel, contractors, vendors, residents, and any other stakeholders; and the community at large from illness caused by COVID-19, which can be debilitating or life-ending. Vaccinations reduce the chance that a person will become severely ill if they contract COVID-19. This Protocol is based on guidance from the World Health Organization, Public Health Services of Canada, Ontario, and KFL&A Public Health. This Policy applies to all South Frontenac Township Personnel (as defined below), in accordance with the Ontario Human Rights Code which will allow limited exemptions to this policy on the basis of disability (medical), or creed.
DEFINITIONS Township Personnel: All employees, members of Council, Volunteer Fire Fighters, and summer/co-op students employed by the Township. Committee Volunteers: Any individuals who are formally appointed by Council to any committee of Council including but not limited to appointees to Committee of Adjustment, Heritage Committee, Police Services Board, Museum Committee and Recreation Committees. Creed: In accordance with the Ontario Human Rights Code [220], Creed is interpreted to mean “religious creed” or “religion”. It is defined as a professed system and confession of faith, including both beliefs and observances of worship. Effective date: January 17, 2022 Vaccine: Any vaccine against COVID-19 that is approved by Health Canada 1

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Fully Vaccinated: having received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose COVID-19 vaccine series, or one dose of a single-dose COVID-19 vaccine series); and having received the final dose of the COVID-19 vaccine at least 14 days ago. 3. PROOF OF FULL VACCINATION REQUIRED South Frontenac is committed to ensuring a safe workplace and community. In so doing, it will require all Township Personnel and Committee Volunteers as defined herein to be fully vaccinated against COVID-19, as recommended by the Ministry of Health and Ontario’s Chief Medical Officer of Health (CMOH), with limited exemptions. As of the effective date of this policy, all Township Personnel and Committee Volunteers must provide proof of being fully vaccinated against COVID-19. Personal documentation on vaccination status can be retrieved from the Ministry of Health by visiting https://COVID19.ontariohealth.ca. Documentation must be submitted to Human Resources by the effective date. This will be confidentially stored in accordance with privacy legislation. 4. PRECLUSIONS FROM IMMUNIZATION/DUTY TO ACCOMMODATE 4.1. The Township recognizes its duty to accommodate those who are unable to be vaccinated for medical reasons. Accordingly, certain persons, as it relates to their own medical circumstances, may not be able to receive the vaccine at this time. Medical documentation to support this medical exemption shall be required. Such exemption shall be in the form of written proof of a medical reason, provided by a physician or registered nurse that sets out: a)

a documented medical reason for not being fully vaccinated against COVID19, and

the effective time-period for the medical reason;

Current Medical Exemptions to the Covid-19 Vaccine can be found here: Medical Exemption Guidance (gov.on.ca) 4.2. The Township recognizes its duty to accommodate those who are unable to be vaccinated for reasons of creed, in accordance with the Human Rights Code. In order to qualify for exemptions on the basis of creed, individuals will need to make application to Human Resources, in writing, and a decision will be assessed and reached in conjunction with the guiding factors outlined in the Page 2 of 5

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OHRC (Policy on preventing discrimination based on creed | Ontario Human Rights Commission (ohrc.on.ca). The Township reserves the right to request further documentation from individuals seeking an accommodation on the basis of creed if necessary in order to make a determination based on the OHRC guiding factors. 5. EDUCATION With the exception of individuals with a valid and approved medical or creed based exemption, individuals who are not fully vaccinated in accordance with this policy will be required to complete an educational program, provided by the Township within 2 weeks following the effective date, consistent with the Ministry of Health recommendations. Proof of completion will be required. 6. NEW EMPLOYMENT Only fully vaccinated individuals, or individuals with a medical or creed exemption, will be offered employment with the Township following the adoption of this policy by Council. Newly hired individuals will be required to provide proof of being fully vaccinated or proof of a valid medical/creed exemption to the COVID-19 vaccine. 7. ACCESS TO COVID-19 VACCINATION CLINICS The Township will continue to support Township Personnel who are unable to obtain an appointment during non-work hours by permitting paid time off for the sole purpose of obtaining the vaccination. Township Personnel must coordinate with their supervisor and provide the date/time of the appointment. After receiving the vaccination, Township Personnel must return to work and submit proof of vaccination. 8. CONTINUED ADHERENCE TO PUBLIC HEALTH MEASURES All Township Personnel are required to practice Public Health measures to control the spread of COVID-19 regardless of their vaccination status. Township Personnel must adhere to the Township’s health and safety protocols at all times while in the workplace, including handwashing, physical distancing where possible, and the use of Personal Protective Equipment as required by their position.

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ALTERNATIVE TO PROOF OF FULL VACCINATION All Township Personnel and Committee Volunteers shall be given until the effective date of this policy to provide proof of being fully vaccinated, or have an approved reason for exemption from vaccination as outlined above. After the effective date all Township Personnel and Committee Volunteers who are not fully vaccinated or do not have an approved medical or creed based exemption, will be deemed to be un-vaccinated for the purposes of this policy. Any Township Personnel who are not fully vaccinated as of the effective date, or who have an approved medical or creed based exemption are required to undergo rapid antigen testing on Monday and Thursday every week, with results being provided to Human Resources the same day. Those who have an approved exemption will be eligible to submit an expense claim for any costs incurred for the antigen testing. For Committee Volunteers, rapid antigen testing will not be accepted as an alternative to proof of being fully vaccinated unless it is the result of an individual’s medical or creed-based exemption as determined by the Township. See Section 11. Regarding the consequences of failure to comply with this policy.
POSITIVE ANTIGEN RAPID TEST A positive result on an Antigen Rapid Test is considered a preliminary positive. Any Township personnel who receive a positive result, shall follow the below steps: 10.1. Do not attend work and report to HR (or designate) immediately; 10.2. Get a laboratory-based Polymerase Chain Reaction (PCR) test to act as a confirmatory test as soon as possible (ideally within 48 hours); 10.3. If the PCR test is positive, you shall follow Public Health Guidelines on isolation; 10.4. If the PCR test is negative, you may return to work, if Public Health recommends it and if you answer no to all the questions in the Township’s confidential Covid-19 Screening Questions and continue following Public Health Guidelines.
FAILURE TO COMPLY WITH POLICY 11.1. For all Township employees including Summer and Co-op Students, failure to comply with this policy will result in Disciplinary Action, starting with immediate Page 4 of 5

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suspension without pay, up to and including termination of employment for cause, in accordance with Policy # HR-010 Progressive Discipline. 11.2. For all Volunteer Fire Fighters, failure to comply with this policy will result in Disciplinary action, starting with immediate suspension without pay, and may result in termination of employment for cause in accordance with SOP 106Change in Employment Status and Leave of Absence 11.3. Any Member of Council who fails to comply with this policy is not permitted to attend any meetings or other official event of the Township, in person; and further, may be subject to investigation and penalty in accordance with Council’s Code of Conduct. 11.4. For all Committee Volunteers, failure to comply with this policy will result in volunteers being permitted to attend Committee meetings and/or other official committee events by virtual means only, failing which, Council may remove those individuals from said Committee positions. 12. CONFIDENTIALITY Information relating to an individual’s proof of vaccination and/or the reason for exemption will be stored confidentially with Human Resources, in accordance with PIPEDA and MFIPPA. The information will not be disclosed except as may be required for the purposes of; • • • •

applying and enforcing this policy; ensuring the safety of individuals in the event of a COVID-19 outbreak, ensuring every reasonable precaution is taken to protect the health and safety of Township Personnel; or, otherwise may be required by law

ADHERENCE TO LEGISLATION This policy adheres to legislative requirements on the date of its approval by Council. If any changes to legislation are introduced, and this policy is deemed to not comply, legislation shall prevail. This policy will be reviewed at the earliest of: • • •

June 1, 2022 The local State of Emergency is lifted in the Township Public Health agencies declare the end to the COVID-19 pandemic

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To: Council Prepared by: Corporate Services Department Date of Meeting: April 5, 2022 Subject: COVID-19 Community Grant Request

Summary This report recommends supporting a request received by the Verona Community Association for support under the COVID-19 Community Grant program.

Recommendation That Council approve a COVID-19 Community Grant to the Verona Community Association in the amount of $5,000; and, That the request be funded from the Township’s Working Funds Reserve being the designated reserve from which the original COVID-19 Community Grant program was allocated.

Background In the 2021 budget, Council allocated funding in the amount of $250,000 to a targeted financial relief and support program for those affected by the COVID-19 pandemic. At the March 2nd Council meeting, Council approved the details of that program including the allocation of the $250,000. The first intake of the support for not-for-profits and Community Groups was issued earlier in the year with payments distributed in June. The first intake of these grants had 13 applications that totalled $79,513.65 with an amount of $90,486.35 remaining. A second intake was issued in July and only one (1) application was received and supported in the amount of $5,000.00 providing a remaining available amount of $85,486.35. At the September 21st, 2021, Council supported closing the COVID-19 Community Grant program and returning the balance of funds to the Working Fund Reserve.

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Page 167 of 265 Township of South Frontenac Staff Report - COVID-19 Community Grant Request

At its regular meetings on December 7 and 16, 2021, Council approved additional COVID19 Community Grants in the amount of $10,000 and $5,000, respectively, for the Frontenac Minor Hockey Association and the Frontenac Fury Association to help offset anticipated operating shortfalls during their 2021/22 hockey season. These grants were recommended for approval despite the program having been closed because they met the intent and criteria for the program and significant funds went unspent during the previous intakes.

Discussion/Analysis A request has been received from the Verona Community Association (VCA) to provide support under the COVID Community Grant program. Although the Township issued two intakes to this program with the program closing on September 21st, the VCA did not consider submitting through these intakes because at that time they were not in a position to fully assess the impact of COVID measures on their operations. The application from VCA qualifies under the operating/fundraising deficit streams in that VCA is anticipating a significant operating shortfall this season. Despite the COVID Community Grant Program being officially closed, staff considered that it was significantly undersubscribed and that operating support for an important community association is in keeping with Council’s intended recipients of the program. For these reasons, and after a review of VCA’s financials from 2019 to 2021, the application is recommended for approval in the maximum amount of $5,000.

Financial Implications The recommendations of this report will result in funding in the amount of $5,000 provided to the VCA under the COVID-19 relief program from the amount of $70,486.35 which was returned to the Working Fund Reserve net of all grants issued under all intakes/requests.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: N/A

Attachments None.

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Page 168 of 265 Township of South Frontenac Staff Report - COVID-19 Community Grant Request

Approvals Approved By:

Louise Fragnito Interim Chief Administrative Officer

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To: Council Prepared by: Office of the Clerk Date of Meeting: April 5, 2022 Subject: RFP for Electronic Voting – 2022 Municipal Election

Summary This report is asking for Council’s approval to award the contract for Electronic Voting Services to Intelivote Systems.

Recommendation That Council award the contract for the provisions of Electronic Voting Services (both internet and telephone) to Intelivote Systems Inc. for an upset amount of $46,800, plus applicable taxes: And that the expense be funded from the Election Reserve.

Background In November 2021, Council passed By-law 2021-64, to authorize alternative voting for the 2022 Municipal elections in accordance with the requirements of the Municipal Elections Act, Section 42 (1) and 42(2). Following the success of obtaining joint pricing during the 2014 and 2108 elections, the four Frontenac Municipalities issued a joint RFP for services with prices to be quoted if all four municipalities acted collectively and individually. Pricing is based on estimates on the number of voters and can only be finalized once the final voter’s list is determined. The benefits of acting collectively outweigh individual pricing and include savings from shared candidate and voter education, advertising and collective staff training. The RFP was issued in late January and posted to the township’s website and posted on Biddingo. The deadline for submissions was Monday, February 28, 2022 with three responses received on closing. The Frontenac Elections Group (comprised of Clerk’s Department staff from the four townships) reviewed the submissions and deemed them complete in accordance with the RFP requirements. Demonstrations were conducted by all three service providers in early March. The following is the results of the evaluation of the submissions:

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Page 170 of 265 Township of South Frontenac Staff Report - RFP for Electronic Voting – 2022 Municipal Election

Service Provider Intelivote Scytl Voatz

Average score

Collective Pricing excluding HST 84.25/100 87,094.80 75/100 88,769.70 69.75/100 86,759.82

Discussion/Analysis Intelivote Systems Inc. has experience with successfully conducting electronic voting. Intelivote was the election provider for all four Frontenac Municipalities in 2014 and 2018 and South Frontenac has used Intelivote Systems Inc for the 2006, 2010, 2014 and 2018 Municipal Elections. Given their experience and knowledge, staff from all four municipalities recommend awarding the contract to Intelivote Systems Inc.

Financial Implications Sufficient reserve funds exist to cover the cost of the 2022 contract. It is anticipated that South Frontenac’s share of the contract will have an upset limit of $46,800 plus HST. An election reserve is established to partially cover the cost of the upcoming municipal election. Over the past three years, council has been setting aside funds to cover the full cost in 2022. The reserve has an available balance of $100,000 for use with the 2022 elections.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • Priority: • Action Item (if applicable): N/A

Notice/Consultation -Other Frontenac Municipalities

Attachments None

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Page 171 of 265 Township of South Frontenac Staff Report - RFP for Electronic Voting – 2022 Municipal Election

Approvals Submitted By:

Angela Maddocks Clerk Approved By:

Louise Fragnito Interim Chief Administrative Officer

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AGM Meeting Wed Mar 10 2021 Verona Free Methodist Church 6:30 PM

Directors: Chet Babcock, Linda Bates, Ron Bruyns, Don Coleman, Debbie Lingen, Laurie Meir, Rhonda Storring Township Rep: Ray Leonard

Minutes from 2020 AGM meeting: (Rhonda Storring) Minutes from March 2020 Annual General Meeting were reviewed and accepted as presented. Reports: Remembrance Day, Flower Barrel Competition, Christmas for Kids Nominations & Elections for Board of Directors: President: Linda Bates moved from Vice to President after the departure of Wayne Conway. Vice President: Chet Babcock has been nominated by Ron Bruyns for the position of Vice President. Accepted. Secretary: Rhonda Storring agreed to remain as secretary for another 2 year term. Meeting adjourned.

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Report on McMullen Manor

On the evening of January 7, 2021 a devastating fire levelled McMullen Manor but all residents were able to evacuate safely. This was during the peak of Covid with no restaurants able to prepare food. The VCA used the Verona Free Methodist Church kitchen and were able to prepare meals and snacks for the next 5 days. Breakfast, lunch and 2 snacks per day was a welcome relief to the fire department, fire marshal, security and any residents that returned to the site. Cash donations were received and each resident was given gift cards to restart the purchase of lost belongings. Several organizations stepped forward to support the delivery of welcome home packages in February & fruit baskets. At Easter the displaced residents were given quilts, homemade cookies, Easter Basket and gift cards. Respectfully submitted: Linda C. Bates

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Flower Barrels 2021 During the summer of 2021 we were still under restrictions due to Covid-19 but gardening outside was still a healthy thing to do. This year 16 barrels participated by planting some lovely floral combinations to be admired by people passing by on Road 38 or residents out for a walk. The winners of the competition this year were: Asselstine Hardware 1st place Rona Hardware 2nd place Service Ontario 3rd place Davy Well Drilling 4th place

Submitted by Rhonda Storring

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Remembrance Day 2021 Once again Remembrance Day was observed while adhering to the mandate of physically distancing and wearing masks. As is the norm in Verona the service at the cenotaph was well attended by civilians from the surrounding area as well as members of the military both serving and retired. Members of the VCA and the public were designated to pre-place the wreaths at the cenotaph and Linda Bates presided over the ceremony at the microphone. We were once again fortunate to be joined by Ian McKay on the bagpipes. Submitted by Linda Bates

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VCA Zoom Meeting Wed Jan 13 2021, 6:30 PM Directors: Chet Babcock, Linda Bates, Ron Bruyns, Don Coleman, Melissa

Elliot, Debbie Lingen, Laurie Meier, Rhonda Storring Township Rep: Doug Morey Motion to accept the VCA Agenda for Jan 13, 2021 made by Don Coleman seconded by Ron Bruyns. Minutes from the last meeting: (Rhonda Storring) Minutes accepted as presented Financial Report: Don Coleman presented the Financial Report. Motion made by Don Coleman to adopt the Financial Report, seconded by Laurie Meier. Carried. Correspondence: Telephone call advising the committee of new phone numbers for Wayne and Judy Conway. Pending Business/Items arising from the last minutes: Flag Pole: We are still waiting for the new flagpole to arrive. Car Show: Linda Bates would like to be proactive on the Car Show and display a message on the VEB that the 2021 Car Show will be in 2022. Motion made to postpone the 25th Car Show from 2021 to 2022 due to Covid-19 situation. Moved by Laurie Meier and seconded by Don Coleman. To be posted on the VEB after our next meeting in Feb, 2021. New Business: VEB: Melissa Elliot requested someone to assist with the VEB. Rhonda Storring will assist as the VEB backup when Melissa Elliot is out of town. McMullen Manor Fire: Linda Bates has written out her timeline of her activities for the 24 plus hours following the fire at McMullen Manor .

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A letter from David Townsend was presented concerning the division of money and using the donations for gift cards instead of cash. Once the former tenants are settled in a permanent location gift cards will be purchased for stores that would be appropriate to their area. Any money received by Southern Frontenac will be given back to the VCA in one cheque to be distributed by the VCA. Southern Frontenac Community Services will supply replacement food for their cupboards as well donated household items and good quality furniture. Melissa Elliot is the contact for these items. The VCA will continue collecting donations to be discussed at the next meeting in Feb. VEB will display a list of donors once the list is compiled. Melissa Elliot relayed the congratulations from the Ontario Fire Marshall and how impressed they were with Linda Bates, the VCA and the village of Verona. Thanks also from all the directors to Linda Bates for her tireless work during the hours and days following the fire. . Tabled Items: McMullen Fire relief: The division of the funds for the residents. Missing VCA Tents: There has been no answer from the Lion’s concerning the missing VCA tents. Linda Bates will reach out to President Lion Bruno and report back at our Feb meeting. Township Rep: Doug Morey will no longer be our Township Representative. Portland District councilor Ray Leonard will be our South Frontenac Township Representative for upcoming meetings until the end of his term. We would like to thank Doug Morey for his input as our South Frontenac Township representative over the last two years. Meeting adjourned at 7:45. Next VCA Meeting: Wed Feb 10, 2021

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VCA Zoom Meeting Wed Feb 10 2021, 6:30 PM Directors: Chet Babcock, Linda Bates, Ron Bruyns, Don Coleman, Debbie

Lingen, Laurie Meier, Rhonda Storring Regrets: Melissa Elliot Township Rep: Ray Leonard Motion to accept the VCA Agenda for Feb 10, 2021 made by Ron Bryuns seconded by Laurie Meier. Minutes from the last meeting: (Rhonda Storring) Minutes accepted as presented. Financial Report: Don Coleman presented the Financial Report. Motion made by Don Coleman to adopt the Financial Report, seconded by Laurie Meier. Carried. Correspondence: Thank you email from Doug Morey and Angela Lecain Pending Business/Items arising from the last minutes: Division of Donations for McMullen Manor: • At this time the residents will receive $660.00 from the VCA. Linda Bates emailed a report of the donations to the Directors earlier this week. • Linda Bates will purchase gift cards. • Motion to purchase gift cards moved by Don Coleman and seconded by Laurie Meier. Motion carried. • VEB will display a list of donors once the list is compiled. Car Show: • VEB Car Show update will be displayed once a month from now through August and it will be in the Frontenac News column written by Debbie Lingen. Advertising Publications: Frontenac Visitor guide and Summer Fun Guide have been notified that there will not be any festivals or Car Show this year.

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Missing VCA Tents: Report from Melissa Elliot; we have 5 tents in the shed now. The others were old and damaged and were discarded. New Business: • Verona K & P Trail Access Working Group Meeting • Linda Bates attended the meeting via Zoom. • There were complaints concerning the speed of ATV and snow machines as well as the of lack of sharing the trail from all groups. • The merchants aren’t seeing any additional business • We will make a new addition on the board at the kiosk. It would fill up the blank spot on the board and advertise the businesses • Ron Bruyns is/was on the Trailhead committee and we need someone to head that group and to form a committee • Debbie Lingen could put something in her column in the Frontenac News that we are looking for committee members. • Ideally we should have a representative from the ATV group as well as walker/bike riders.. • They can contact us through the VCA email and the phone number. • The businesses need signs with arrows pointing toward their business. • Local Merchant info could be displayed at Trail head • Tabled for the March meeting • VCA General Meeting in March (Reports and elections) The Officers President, Vice President (currently vacant), Secretary and Treasurer must be confirmed annually according to the VCA Constitution. Directors up for re/election in 2021 are Debbie Lingen, Laurie Meier and Melissa Elliot. Christmas for Kids Report AGM should be posted on the VEB • • Poop and Scoop: Linda Bates has had several calls about dog poop on the trails. There were questions about whether or not there is a township bylaw concerning poop and scoop for dog owners. • This may work better if displayed on the VEB and in the paper.

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In person meeting: Ron Bruyns would like us to have our next meeting at the Free Methodist Church Hall instead of a Zoom meeting. The hall is big enough to accommodate us according to the COVID 19 restrictions. . The cleaner will disinfect the tables before and after our meeting. • Motion made by Ron Bruyns to have our first in person meeting at the Verona Free Methodist Church on March 10. The Directors agreed. Township Rep: (Ray Leonard) Welcoming remarks. . Meeting adjourned at 7:45. Next AGM & VCA Meeting: Wed 10 Mar, 2021

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VCA Meeting March 10 2021

Directors Present: Chet Babcock, Linda Bates, Ron Bruyns, Don Coleman, Debbie Lingen, Laurie Meier, Rhonda Storring Township Rep: (Regrets) Ray Leonard

Minutes: Feb Minutes accepted as presented. Financial Report: The report presented by Don Coleman. Don Coleman moved for the adoption of the Financial Report, seconded by Debbie Lingen. Motion moved by Ron Bryuns and seconded by Don Coleman to move $10,000.00 from the Trail Head Reserve Fund to the VCA Account. The rest of the fund will remain in the Trail Head account. The Christmas for Kids Committee included a request in their annual report that they would like the VCA to transfer funds to their account in Oct. Due to the restrictions on gatherings and festivals during the past year the VCA isn’t as financially well off as we were in the past and we are hesitant about transferring money over to the Christmas for Kids. The Christmas for Kids Committee hasn’t offered a report of how

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their money was spent and if there is money/gift cards left over. We would like to see better transparency on how they disperse the funds while still keeping the names of the recipients confidential. The VCA President can be called upon by the Township of South Frontenac for an exact accounting of how much was spent and right now their figures don’t add up and if there were leftover gift cards. The VCA would like them to work with Don Coleman and present a proper budget.

McMullen Manor fire relief: The displaced residents will receive approximately $50.00 with an Easter Basket due to extra money received from more donations. New Business: Linda Bates would like to have a weekend of entertainment for people in cars on our Sunday Car Show weekend. Admission would be on a donation basis. Aug 8, noon to 4 PM. Ron Snider could do sound…we could do a Christian along with some other music. We are waiting for a reply on food availability. There will be a Show and Shine in Harrowsmith some time this summer. Salt Committee Meetings: Linda Bates was a member of SALT representing the VCA and the Women’s Institute but stepped down last year. Chet Babcock and Don Coleman are still there as members at large perhaps they would sit as a VCA representative. It has been brought forward and they can decide if they would like to be involved at that level. Meeting adjourned. Moved by Don Coleman, seconded by Chet Babcock.

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VCA Meeting Wed Apr 14 2021 Zoom 6:30 PM

Directors Present: Chet Babcock, Linda Bates, Ron Bruyns, Don Coleman, Debbie Lingen, Laurie Meier, Rhonda Storring Township Rep: Ray Leonard Agenda accepted as presented. Minutes from March meeting: (Rhonda Storring): The minutes from March were accepted as presented. Financial Report: (Don Coleman): Don Coleman moved for the approval of the Financial Report. Budget for 2021: The Directors reviewed the proposed budget and Don Coleman moved the 2021 budget for approval. Seconded by Laurie Meier. Motion approved. This coming Christmas we will bake treats for the Township of South Frontenac Recognition. Those directors who are able will bake treats so we can remove the $200.00 from the budget. Other amounts were adjusted to reflect the need to lower our expenses. Perhaps ask local businesses and churches for donations toward the supporting the cost of the electronic sign. Correspondence: Letter from Angela Lecain: Linda Bates received correspondence from Angela Lecain from McMullen Manor thanking the VCA for their involvement following the fire. Several residents are looking forward to returning to the village and hope to help with VCA events. Pending Business/Items arising form the last minutes: The idea of holding a music event this summer will not work due to the restrictions on the number of volunteers needed to run the event and restricting the number of participants on the grounds.. McMullen Manor: Updates All of the Easter Baskets have been delivered or picked up by the former residents of McMullen Manor with the exception of one basket whose recipient who didn’t make an effort to be home when the basket was scheduled to be delivered. K & P Trail Committee: NTR Committee Reports: Flower Barrels: A new season is upon us and the letters will be sent out to the participants about their barrels.

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New Business: Linda Bates received a letter requesting the VCA to organize a “Go Fund Me” page for the family of Jude Layton. The family had not requested any help and Linda Bates answered that the VCA does not undertake fundraising for individuals. Free Methodist Church (Linda Bates): The Free Methodist Church will use the projector that was donated to them by the VCA to show movies this summer. Shuffle Board Courts: There is a shuffleboard court beside the tennis court and Linda Bates asked the township if they could do some basic maintenance so it could be used again. Township Rep remarks: Ray Leonard has been walking the K & P Trail to become more familiar with the area. Next VCA Meeting: Wed Sep 8, 2021

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VCA Meeting 12 May 2021

Directors Present: Chet Babcock, Linda Bates, Ron Bryuns, Don Coleman, Debbie Lingen, Laurie Meier, Rhonda Storring Township Rep: Ray Leonard Additions to the agenda Agenda accepted as presented Minutes: The minutes from April were approved as presented. Financial Report: Don Coleman reviewed the financial report and moved the Financial Statement be approved as presented. Motion moved by Rhonda Storring that the request for $9000.00 letter from Christmas for Kids be sent to the Township, seconded by Chet Babcock, vote taken, motion carried. Grass Cutting: Discussion about contacting Fred Stanley concerning mowing around the signs at either end of the village. Chet Babcock will take over mowing the grass for the first cut, then Linda Bates will contact Kaden (a young fellow is mowing lawns locally) and hire him to do it for the summer. Trailhead: Doug Casement would like to put a cover over the bench at the parking lot and submitted a drawing of a cover he would like to install. Due to the expense of building materials this year the cover will not be built for this summer. Ray Leonard will contact Jaimie Brash about emptying garbage bins at the Trailhead. Also installing the bench and garbage container that were purchased a year ago. The Trailhead parking lot needs several loads of gravel to level the grade and the trail itself needs some additional gravel on the corners around the school. Ray Leonard said the maintenance crew has been over the trail today and he will inspect it tomorrow. Thanks to Chet Babcock for raising and lowering the flag during the passing of Prince Phillip. Flower Barrels: Letters are sent out and waiting for a response if anyone wants they removed.

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Winners have been changed from 5 down to 4 prizewinners. Shuffle board/Pickle Ball Site: There isn’t any equipment available and the township will not be purchasing any equipment this year due to the extreme prices quoted by the Tenders. We will wait and see what decision the council takes concerning whether the money stays in the budget and is rolled over to next year. The court can still be used as it is for this year. Linda Bates suggested using the building at the McMullin beach for storage of the equipment rather than building another shed. Township Rep Ray Leonard: Ray shared his comments throughout the meeting and there was a discussion of maintenance of access lanes throughout South Frontenac. Summer BBQ: There will not be a summer BBQ this year due to the ongoing Covid19 situation. We will meet if there is a requirement for an emergency meeting. The next meeting in September unless and emergency situation occurs. Meeting adjourned.

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VCA Emergency Meeting Verona Free Methodist Church 28 Jun 2021

Response to the Car Show Request Chet Babcock, Linda Bates, Ron Bryuns, Don Coleman, Debbie Lingen (via cell phone), Laurie Meier, Rhonda Storring Township Rep: Ray Leonard The Verona Lions and John Nizman want to have a car show this year. The Lions are an older group as we are and they would like us to come on board and share the profits from the show Linda Bates has talked with Ray Leonard and Neil Carbonne over her concern about staying within the limits for Covid at that time. KFL&A Public Health will have to review the rules and make their recommendations at that time as there are too many variables this far ahead. . Linda Bates measured the spaces they could get in the 110 cars if proper distancing rules are applied. Sponsors from our previous shows have been contacted and they will not give money this year. The show will not be covered under the township insurance unless the VCA is running it. Linda Bates asked the VCA directors for their opinion on whether or not we should participate and then took a vote. All the directors agreed that we would not support the car show this year but we will consider it next year for 2022. New Business: Ron Bryuns announced that he will be moving out of the area and will be stepping down from his director position with the VCA. We all send our best wishes and gratitude for his work with us over the past few years. Meeting adjourned.

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VCA Emergency Zoom Meeting 11 Aug 2021

Directors Present: Linda Bates, Don Coleman , Chet Babcock, Deb Lingen, Laurie Meier, Rhonda Storring South Frontenac Township Rep: Reg Leonard New Business: Linda Bates was asked if we were a part of the Verona Car Show as John Nizman is proceeding with his plans to continue with the show this year. We are still trying to confirm if it is a Verona Lions event or if it’s the John Nizman show. We do know that we aren’t a sponsor for the show this year and will ask that all references to the Verona Community Association be removed from the Car Show website. In the past our participation brought certain bonuses from the Township such as garbage pickup, insurance and tax receipts but if we aren’t involved those privileges will not carry over to this car show. Each committee member stated their position and Debbie Lingen elaborated that it is time to get the Township involved and seek their advice as to what they can do legally. We haven’t had any acknowledgement from John Nizman or the Lions in response to our emails. They intend to use the Verona Express, the Mini-putt, the tents and other shared equipment. We pay $100.00 to rent a small shed but the Lion’s have access to it and are storing some of their equipment there as well as using our signs and other stored material. Linda Bates would like to move our signs and equipment to the Township barn location where we should have more control over who uses it. Motion made by Don Coleman to remove all VCA equipment/material from the shed on the Lion’s property and store it at the Township barns. Permission must be granted by the VCA. Vote taken and 5 directors voted to support this decision. Seconded by: Laurie Meier. Passed: Unanimously Electronic sign: The Verona Lions can advertise the car show on the sign since they are from our community and sponsoring an non-profit event as long as all references to the VCA are removed from the website. Meeting adjourned.

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VCA Zoom Meeting Oct 18, 2021

Directors present: Chet Babcock, Linda Bates, Don Coleman, Debbie Lingen, Meier, Rhonda Storring, Township Rep: Ray Leonard Guest: Matt Walton Items to add to the Agenda: Linda Bates added Winter Breakfasts Agenda accepted as presented, moved by Don Coleman, seconded by Debbie Lingen Minutes from May, July and Aug meetings were presented by Rhonda Storring. Laurie Meier moved for the acceptance of the minutes as presented, seconded by Chet Babcock. Financial Report: Don Coleman moved for the adoption of the report, seconded by Laurie Meier. Motion carried. Car Show: The Verona Lions removed equipment owned by the VCA from the Township storage location without our permission. We would prefer that they ask our permission before removing things from storage. T he stage was removed and used for the Car Show without the required maintenance for safety. We discussed our relationship with the Lions and how best to approach them on this subject. We don’t want to o continue with a strained relationship and would like to be able to coexist comfortably as we did in the past. K & P Committee: At this point there isn’t a committee since Ron Bryuns moved out of the area.

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Remembrance Day: At this point we will follow the same Covid-19 protocols that were in place last year. Linda Bates will let us know if anything changes. Flower Barrel: Rhonda presented the winners for 2021. Asselstine Hardware, 1st place Rona Hardware 2nd place Service Ontario and Davey Well Drilling were 3rd and 4th VEB Report : Rhonda Storring reported on the updates on the laptop but is unable to connect with the VEB unless it is done right at the VEB location. We will leave it turned off at this point. Matt Walton volunteered to have a look at the inner workings and see if we can get it up and running. Free Skate PA Day: The PA Day has been moved November 1. We would normally hold the skate on Nov 28. Linda Bates suggested the possibility of holding one during the Christmas Break. She will look into the availability of the arena and report back at the Nov meeting. Winter Breakfast: It probably won’t happen this year because there are no indoor meals. Round table: Matt Walton would like to attend a few more meetings. We will check to see if Andrew Asselstine or Bruno Albano would be available to do a Zoom meeting with us on Nov 10. Rhonda Storring will send a message to Bruno and Andrew and invite them to the Nov 10 meeting. Meeting adjourned at 7:47 Next meetings 10 Nov and Dec 08

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VCA Zoom Meeting Wednesday Nov 10 2021

Directors present: Chet Babcock, Linda Bates, Don Coleman, Debbie Lingen, Rhonda Storring Township Rep: Ray Leonard Guests: Bruno Albano President and Dale Morey Vice President from Verona Lions. Minutes from Oct meeting: (Rhonda Storring) Motion to accept the minutes as presented moved by Don Coleman, seconded by Debbie Lingen. Financial Report: (Don Coleman) Don Coleman moved for the adoption of the Financial Report, seconded by Rhonda Storring Correspondence: Letter from Tim Laprade, Recreation Supervisor of Frontenac Community Arena concerning the shared stage. The arena board will divest itself of it’s share of the stage. Pending Business/Items arising form the last minutes: Verona Lions A discussion among the VCA directors concluded that we will sell our share for $500.00. The Lions are interested in buying the stage and will bring it back to the Lions property in the spring along with the tarp and battery. We accept the proposal of the Verona Lions. Motion made by Don Coleman that the VCA pass the ownership of the stage to the Lions. The Lions hope that we will continue to support them as we have in the past. When asked about a Lion to be a liaison between the two groups…they will bring it up at the next meeting

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VEB: Rhonda Storring will approach the Internet provider about the proxy settings. Free Skate: Revell Ford will cover the expenses for 2 Free Skate Date: Dec 22 1-3 open to community Also on Wed of March Break K & P Trail: There will be some work done on the parking lot from mid Nov to early Dec. Committee Reports: Flower Barrels: The flower barrels throughout the village are in bad shape and new barrels will need to be purchased if we wish to continue the competition. Remembrance Day Plans: Linda Bates Wreaths must be pre-placed and only 8 may be laid during the service. Other directors will run sound bring a podium and taking names for contact tracing as well as laying the wreaths. Linda Bates and her assistant have prepared the wreaths in preparation to the ceremony. Christmas Day Dinner: The Lions will hold the dinner in the hall without music. The Lions may do breakfasts in Feb. Township Rep: Ray Leonard is happy to see the Lions and VCA communicating again. Meeting adjourned at 7:22 PM.

Page 193 of 265 Minutes of Recreation Committee Meeting August, 23, 2021 Time: 7:00 PM Location: Council Chambers & Electronic Participation Joint Recreation Committee

Present: Staff: Tim Laprade - Manager of Recreation & Arena, Jamie Brash - Manager of Facilities and Solid Waste, Amanda Pantrey - Program, Events & Education Coordinator Committee Members Present in Person - Councillor Pat Barr, Councillor Ross Sutherland, Councillor Norm Roberts, John Kot, Roberta Smith, Heidi Traulsen Committee Members Present via Zoom: Donna Garland, Megan Sedore, Mark Schjerning, Roger Romero, Shary Denes, Linda Bates, Karl Hammer, JoAnne Timmins, Tracy Holland Regrets: Toni Angus, Ted Howard, Paul Wash, Annie Campbell, Roger Romero, John Zuber, Melissa Elliott 1.

Call to Order

The meeting was called to order at 7:02 pm

Declaration of pecuniary interest and the general nature thereof

None.

Approval of Minutes

May 31st, 2021 Resolution No. 01-JRC-08/23-2021 Moved by Councillor Roberts Seconded by Mark Schjerning THAT the minutes from May 31st, 2021 Joint Recreation Committee Meeting be approved as presented Carried

Business Arising from the Minutes

Recreation, Parks & Leisure Master Plan - Community Consultation Report Review The committee reviewed the draft Community Consultation Report, provided by thinc design. Staff informed the Recreation Committee members that the findings in this report will be used to help shape and inform the final Recreation, Parks & Leisure Master Plan. Councillor Sutherland inquired if the consultants had received the Cycling Report for review. Amanda Pantrey will confirm. No other actionable comments about this report were received. The draft Recreation, Parks & Leisure Master Plan is expected to come to this committee later in 2021/ early 2022.

Park Days Family Program Report Amanda Pantrey informed the committee that the summer program was a success and welcomed 74 families throughout the summer. Some families returned multiple times which resulted in over 95 total registrations.

Page 194 of 265 Minutes of Recreation Committee Meeting August, 23, 2021 Recommendations for next year include more marketing and shifting locations to host the programs at Gilmour’s Point, The Point Memorial Park, and Centennial Park. c)

McMullen Court Project Update Tim Laprade informed the committee that this project has been deferred until 2022. The project tender resulted in a reply from just two firms, one of which was from a paving company. Both quotes provided for the project came in at approximately 50% more than what was budgeted for in the 2021 capital budget package.

COVID-19 - Re-Opening South Frontenac Facilities Tim Laprade informed the committee that the township will be taking a cautious approach to re-opening the indoor recreation facilities. All provincial and local health measures will be in place including screening, masking and capacity limits. Updates to the public will be communicated on South Frontenac’s website and directly to the renters.

Capital Project Updates • • •

Storrington Centre - Jamie Brash informed this committee that the architects have not returned the drawings for the addition on the centre yet. Multi-Use Facility - Jamie Brash informed this committee that the pad is now complete and ready for use. A roof to cover the new pad will be included in the 2022 capital budget request. Frontenac Community Arena - Tim Laprade informed this committee that the renovations are on schedule and wrapping up. The re-opening of the arena is expected to be on schedule this fall.

Event Updates •

•

Rockin’ the Stocks - Amanda Pantrey informed this committee that the event was a success despite the heat. This event was the first in-person event hosted by the municipality since the start of the pandemic. Amanda Pantrey thanked all the volunteers and the South Frontenac Stocksport Team for a great event. Open Farms - Amanda Pantrey updated this committee on the planning progress for Open Farms. The Community Hub portion will take place on September 11th and 12th at Centennial Park and will feature kids activities, live music, food vendors and the Frontenac Farmers Market. Volunteers are needed - Anyone that is interested is encouraged to reach out to Amanda Pantrey. Battersea Pumpkin Festival - Amanda Pantrey updated this committee on the current plans for the Pumpkin Festival. The event is planned to be a hybrid in-person and virtual event, volunteers are needed for this event as well. Anyone that is interested is encouraged to reach out to Amanda Pantrey.

New Business

2020 Volunteer Recognition The 2020 Volunteer Recognition Program will be hosted at the Verona Lions Hall on November 13th from 12:00 pm - 2:00 pm. The event is free to attend, but registration is required. Members of this committee are encouraged to reserve their tickets and enjoy lunch and live music with Council. Volunteers are wanted to help with the lunch, anyone that is interested in helping out is encouraged to reach out to Amanda Pantrey.

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Page 195 of 265 Minutes of Recreation Committee Meeting August, 23, 2021 b)

Beach Volley Ball at Gerald Ball Tim Laprade informed this committee that a member of the community approached Council and staff to advocate for a new beach volley ball court at Gerald Ball Memorial Park. They were directed by Council to prove public interest in the project with a signature campaign and present those signatures during delegations for the 2022 budget. Staff will seek advice on inclusion into the 2022 capital budget request with the consultants for the draft Recreation, Parks & Leisure Master Plan.

2022 Capital Budget The 2022 Capital Budget process has begun. Staff have requested a list of recommendations for immediate implementation from the consultants for the Recreation, Parks & Leisure Master Plan to consider for the 2022 Capital Budget submission as the plan will not be adopted by Council in time for this budget cycle. The project list will be reviewed with the Recreation & Leisure Facilities Committee when it is complete.

Next Meeting:

At the call of the Chair.

Adjournment:

Motion Resolution No. 02-JRC-08/23-2021 Moved by Councillor Roberts Seconded by Linda Bates THAT the meeting be adjourned at 8:16 pm Carried

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Page 196 of 265 Minutes of Police Services Board November, 25, 2021 Time: 7:00 PM Location: Council Chambers

Present: Councillor Ron Sleeth, Ken Gilpin, Mike Nolan. Frontenac OPP Staff: Marty McConnell, Staff Sergeant Staff: Neil Carbone, Chief Administrative Officer, Emily Caird, Executive Assistant & Communications Officer

Call to Order

Welcome from Chairman Ron Sleeth

The meeting was called to order at 7:00 pm. The Chair welcomed everyone to the 2021 Annual General meeting for the South Frontenac Police Services Board, including members of the public and the new Detachment Commander, Staff Sgt. Marty McConnell. 2.

Attendance

Introduction of Committee Members and attendance: • Committee Chair - Councillor Ron Sleeth, • Mike Nolan, • Ken Gilpin, • Staff Sgt. Marty McConnell • Neil Carbone, CAO, • Emily Caird, Executive Assistant/Communications Officer

Declaration of pecuniary interest and the general nature thereof

There were no declarations of pecuniary interest

Approval of Agenda

a) The agenda was adopted as presented. Resolution No. 2021-PSB-25/11-01 Moved by Mike Nolan Seconded by Ken Gilpin THAT the November 25, 2021 Police Services Board Meeting Agenda be adopted as presented. Carried 5.

Presentations/Delegations - n/a

Correspondence

Page 197 of 265 Minutes of Police Services Board November, 25, 2021 a)

OAPSB Zone 2 November 26, 2021 Meeting Agenda and Email Update

Approval of Minutes

September 23, 2021 meeting minutes. The September 23, 2021, Police Services Board meeting minutes were adopted as presented. Resolution No. 2021-PSB-25/11-02 Moved by Mike Nolan Seconded by Ken Gilpin THAT the September 23, 2021, Police Services Board meeting minutes be adopted as presented. Carried

Financial - n/a

Detachment Commanders Report

Police Services Board Quarterly Reports - July - September 2021. Staff Sgt. McConnell addressed the Committee for the first time as the new Detachment Commander for the Frontenac Detachment catchment. He explained that his typical process for meetings of this nature include reviewing the quarterly statistics in advance and then addressing trends, decreasing statistics, and any questions with the Board. Records Management System Report Staff Sgt. McConnell noted a reduction under both sexual assaults and victim crimes compared to 2020 data. He explained that his previous community had a lot of break and enters so he likes to review Break and Enter statistics, especially in rural communities and areas with a lot of seasonal properties, so that any issues or increased frequency can be addressed promptly Calls for Service - Billing Summary Upon reviewing this section, Stag Sgt. McConnell reviewed the four (4) Sexual assaults that were recorded in this quarter. Of those four, two were historic in nature and very dated. The other two were known in the sense that the accused was a known person to the victim, so there was minimal concern to public safety. In situations where the offender is categorized as ‘unknown’ to the victim, then there may be a greater concern for public safety. Staff Sgt. McConnell also spoke in regards to fraud. He noted that when fraud is occurring locally, it is his practice to issue a media release and coordinate with other media outlets to provide residents with educational information about the fraud scheme and how to protect yourself. For the most part, frauds overall are trending down. Property crime violations have also reduced from 2020 to 2021 in this quarter. Staff Sgt. McConnell explained that he has started to meet with the Frontenac News on a biweekly basis in an attempt to strengthen communications and keep the public informed on issues happening in the area, whether that be fraud or break and enters. Additionally, Staff Sgt. McConnell note that he likes to review mental health calls. Since the start of the pandemic, the local detachment has seen an increase in calls for service.

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Page 198 of 265 Minutes of Police Services Board November, 25, 2021 Ken Gilpin inquired about the “Animal Cruelty” section of the billing summary and asked if there is still a provincial employee from the Ontario SPCA (Society of Prevention for Cruelty to Animals). Staff Sgt. McConnell explained that they removed the enforcement piece and focus more on educational elements. Now the investigative piece would fall to the OPP or in some cases, bylaw enforcement. We do still work in partnership with them, to gain their expertise. The Committee inquired about the low drug related statistics, including possession. Staff Sgt. McConnell explained that since the change in legislation in 2018, limits were changed when it comes to criminal charges. Overdoses are still something we hear about as well as drug issues in our community - It is something we need to continue to educate the public about. All front line officers are equipped with naloxone when they go out. He also explained that he can reach out to the detachment’s local community street enforcement officer. He noted that she recently put out some messaging about concerns in the Sydenham community. Staff Sgt. McConnell is looking into those concerns and will then try to put some targeted enforcement to address the issue, as well as track any ongoing activity. Mike Nolan inquired about who the responding party is when an overdose occurs. Staff Sgt. McConnell explained that it is typically a tiered response where the ambulance would be dispatched and then the OPP would also be dispatched. In some cases, Fire Services could also be dispatched at the same time as paramedics. When paramedics are dispatched first, there is sometimes an opportunity to collect information about the occurrence, allowing for a more strategic response. Paramedics or Fire will take the medical lead. In regards to the low drug possession rates, Staff Sgt. McConnell explained that he hasn’t had a chance to sit down with the Community Street Crime officer yet. He noted that based on the numbers, the issue is very low statistically, but it would be naive to think there is no other drug trafficking going on. After an issue has been identified OPP will take a combined approach, using enforcement and education. The CAO explained that the Township will be looking into Short Term Rental bylaws (STR) in the new year and noted that in previous municipalities he consulted with law enforcement on any trends or issues they have experience with STRs to get a better understanding of issues the municipality may be able to address. While this isn’t an immediate requirement, it will be something that the Township will look to coordinate with the OPP on in the next few years. Mayor Ron Vandewal inquired if the OPP has seen an increase in speeding complaints or charges, as he has noted a lull in speeding complaints over the last 6-8 months. The Committee as a whole noted that they have seen more OPP speeding presence, and that is appreciated by the residents of South Frontenac. Mike Nolan inquired about the increase in noise complaints and how they are addressed. Staff Sgt. McConnell explained it could be loud vehicles, a house party, hearing gun shots or fire works. More often then not, people are compliant when the OPP arrive- at this point, officers will patrol the area and then monitor the situation. The Chair noted that for the first time in his career as a Councillor, he has received a lot of complaints about fire works going off in the middle of the night not near a holiday - seemed to be an influx in this type of call this year. The CAO noted that a lot of the vacationers and new owners are coming to South Frontenac from urban areas where they are not used the gun shots. And during the pandemic we are seeing a lot more tourism, which has accelerated our interest into an STR. Increased activity is causing a lot of these noise complaints and aggravations with Staffing Updates

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Page 199 of 265 Minutes of Police Services Board November, 25, 2021 Staff Sgt. McConnell noted that the detachment has two recruits at the Provincial Police College right now, with their graduation scheduled for February 2022. One will join the Hartington detachment and one will join the Sharbot Lake detachment. He noted that he hopes to bring them to a meeting and introduce them to the board. Staff Sgt. McConnell explained that he plans to put out a media release as well. Their diverse backgrounds and experience will be an asset to this detachment. Staff Sgt. McConnell announced that the OPP Festive Ride season started on November 18, 2021, and will continue until January. He explained that the detachment puts a lot of emphasis on this program. He also noted that South Frontenac receives some provincial funding for ride programs. Staff Sgt. McConnell also noted that November 7-13 was Crime Prevention week. The Frontenac detachment did get out and do some “Lock it or Lose It” campaigning and will continue to do some educational programming. 10.

Committee Reports - n/a

Other Business - n/a

Public Comments and/or Discussion

Ken Gilpin inquired about the external resources that were called in to assist Kingston Police with Queen’s homecoming and the public crowds, and asked if Frontenac detachment officers were there, and if so, where do those wages come from. Staff Sgt. McConnell explained that no resources were pulled from the Frontenac compliment. He noted that if any officers attended it would have been individuals that were not scheduled to work in South Frontenac. He noted that officers in attendance would have been paid by the Ministry, with those funds being received directly from the organization requesting the ‘paid duty services.’

Date & Time of Next Meeting:

January 2022 - Date to be determined.

In Camera (if requested) - n/a

Adjournment

a) The meeting was adjourned at 7:48 pm.

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Page 200 of 265 Minutes of Heritage Committee January, 27, 2022 Time: 3:00 PM Location: Virtual Meeting Heritage Committee

Present: Wilma Kenny, Brad Barbeau, Michael Gemmell, Travis Rivard, Councillor John McDougall. Absent: Stephanie Soto Gordon, Mark Millar. Staff: Anna Geladi, Planner. 1.

Call to Order

The meeting was called to order at 3:00 pm.

Declaration of pecuniary interest and the general nature thereof

There were no formal declarations of pecuniary interests.

Approval of Minutes

Draft Minutes from November 25, 2021 The minutes of November 25, 2021, meeting were adopted as presented. Resolution No. 2022-HERITAGE- 01/27-01 Moved by Councillor McDougall Seconded by Wilma Kenny THAT the minutes of the November 25, 2021, meeting be adopted as presented. Carried

Business Arising from the Minutes

Sub-Committee Meetings (Wilma, John, Michael) December 2nd and January 6th to discuss and formulate Drafts of: Letter of Introduction, Heritage Grant Guidelines, Grant Application The Committee reviewed the letter of introduction and draft grant program materials compiled by the subcommittee. It was decided that members should review the materials and come prepared to discuss and finalize these documents at the next meeting. Once finalized, all documents will go to the the Director of Development Services for review and final approval.

Heritage Award Presentation (Zoom) Chair Gemmell and Anna Geladi provided an update on the awards presentation that they attended in December to receive the Township Heritage Award on behalf of the Township. They noted that there were other interesting projects and that the meeting was held virtual via zoom.

Call for new members update Anna Geladi provided an update that one application was received and one new member will be appointed to the Committee soon. Chair Gemmell noted that it would be good to put together a welcome package.

Page 201 of 265 Minutes of Heritage Committee January, 27, 2022 d)

Budget Update Anna Geladi explained that the municipal budget is scheduled to go before Council for final approval in early February. Councillor McDougall noted that Council did not express any concerns in regards to the proposed Heritage Grant Program at their preliminary budget meeting.

New Business

Review Terms of Reference Committee Members debated about the purpose under the adopted Terms of Reference. In the end, it was decided that no changes were to be made at this time and would be considered again in 2023.

Selection of new Chair and Vice Chair Michael Gemmell turned the Chair over to Anna Geladi to call for Chair and Vice Chair nominations for 2022. Brad Barbeau nominated Michael Gemmell for the role of Committee Chair. Michael Gemmell accepted the nomination. Wilma Kenny nominated Brad Barbeau for the role of Vice Chair. Brad Barbeau accepted the nomination. Resolution No. 2022-HERITAGE- 01/27-02 Moved by Councillor McDougall Seconded by Travis Rivard That Michael Gemmell be elected to the role of Committee Chair, and That Brad Barbeau be elected to the role of Committee Vice Chair. Carried

Sub-Committee Report: see Attachments for Committee Review and Comment The Committee discussed this topic previously under Agenda item 4. a). The Chair reminded the Committee to review these documents and provide comments back should they have any questions or concerns.

Maps for Committee Members Councillor Mcdougall indicated that Bonnie from Public Services made Maps for Committee Members and that they were available for pick-up at his house. The Maps would be useful to keep track of where Heritage properties are located in the Township.

Next Meeting:

The next meeting was scheduled for March 17, 2022. It was also discussed that the Committee may need to meet in advance of the March 17 meeting to discuss and review their first Heritage Permit application that is anticipated to be received shortly from the owner.

Adjournment:

The meeting was adjourned at 4:23 pm.

Page 2 of 2

Page 202 of 265 Minutes of Lake Ecosystem Advisory Committee January, 28, 2022 Time: 1:00 PM Location: Virtual Participation Lake Ecosystem Advisory Committee

Present: Gerrit Buitenhuis, Gillian Lash, Janet Brown, John Sherbino, Michael Payne, Holly Evans, Councillor Randy Ruttan, Mayor Ron Vandewal. Regrets: Ellie Prepas, Jeff Peck, Kevin Strank, Councillor Alan Revill. Staff: Christine Woods, Senior Planner. 1.

Call to Order

The meeting was called to order at 1:00 pm.

Declaration of pecuniary interest and the general nature thereof

a) There were no declarations of pecuniary interest. 3.

Approval of Minutes

December 8, 2021, meeting minutes. The minutes of the December 8, 2021 meeting were adopted as presented. Resolution No. 2021-LEAC-12/08-01 Moved by John Sherbino Seconded by Janet Brown THAT the minutes of the December 8, 2021, meeting be adopted as presented. Carried

Business Arising from the Minutes

Lake Ecosystem Grant Subcommittee Report - Lake Ecosystem Grant Second Intake (15 mins) The Chair explained that it had recently come to the Committee’s attention that a submission from the second intake of the Lake Ecosystem Grant Program was missed during the review stage. She noted that since that discovery, the grant review subcommittee has reviewed the application and brought forward a summary and recommendation for the Committee to review and determine if it should be passed onto Council for approval. Janet Brown provided a summary of the project proposal from Queen’s University Biological Station regarding a method called environmental DNA (eDNA) metabarcoding. This project focuses on taking water samples and then analyzing it for DNA from a whole suite of species that live in the water (bacteria, algae, aquatic plants, invertebrates and vertebrates). The objective of their project is to test water samples from 20 lakes in South Frontenac and analyze them for all aquatic species present (including species at risk, invasive species and species of commercial interest). This will create a baseline inventory for future testing.

Page 203 of 265 Minutes of Lake Ecosystem Advisory Committee January, 28, 2022 While the requested amount of $10,473 is slightly over the $10,000 cap that the committee had put in place, the scope of the project is quite large and warrants the small overage. Janet Brown explained that the grant subcommittee recommends approval of this application. Resolution No. 2021-LEAC-12/08-02 Moved by Gerrit Buitenhuis Seconded by John Sherbino THAT Council receive and approve the Lake Ecosystem Grant request from Queen’s University Biological Station for $10,473 in funding for their project regarding environmental DNA (eDNA) metabarcoding. Carried 5.

New Business

Lake Ecosystem Public Forum Update Gerrit Buitenhuis provided an update to the Committee on the forum planning. He noted that Holly Evans from Cataraqui Conservation reached out to the subcommittee to discuss potential collaboration options with a workshop she is putting on later this year. Gerrit Buitenhuis explained that the subcommittee continues to brainstorm but should be able to provide an update at the next meeting.

Next Meeting:

February 16, 2022, at 7:00 pm.

Adjournment:

The meeting was adjourned at 1:25 pm. Resolution No. 2021-LEAC-12/08-03 Moved by Michael Payne Seconded by Gerrit Buitenhuis THAT the meeting be adjourned at 1:25 pm. Carried

Page 2 of 2

Page 204 of 265

MEETING BELLROCK HALL March 18 2022 Present: Debbie Twiddy, Carmel Orr, Celine Hayes ,Doug Morey Hall was re-opened March 12, 2022. Rentals: weekly rental Saturday afternoons at 4pm (Bruno) Not sure for how long this will go on. March 19 birthday party May 7, birthday party Garden use: waiting to hear from Karen about the NFU (Suni Puri) use of the garden. Seedy Saturday: Provide water and snacks but make it clear they are to be eaten outside. Water Testing: Need to shock the well, replace the filter, and get it tested. Treasurer: Balance of petty cash as of Oct 19/2021 $251.78 Expenses: water filter $24.83 Income: $50 rental $174 euchre After Nov 7 2021: Income: 160th anniversary party raffle, etc. $264 Expenses: Party supplies $84.36, printing $8.95, Cash deposited to South Front account from petty cash: $414 Balance of petty cash as of Dec 31, 2021: $300.95 Balance of S. Frontenac as of Dec 31 2021: $5802.75

Petty cash expenses and income in early 2022 to date of this meeting: Income: $100 rental Expenses: $93.81 (bottled water, batteries, stationery, snow removal, printer cartridge) Petty cash Balance as of March 18, 2022: $307.14 Upcoming events: Tim Lyon gardening local food talk Thurs April 21. Debbie will confirm with Karen the date for the talk. Herbal wildcraft walk with Tamara Monday May 23: It was decided we won’t officially host it but will post flyers for Tamara. If she wants to use the hall she will have to pay some sort of rent. Euchre is starting March 24, 2022. Possible Future events: Exercise class (Sjoukje/Kathryn)? Need to see if Karen can contact these women to get the class going. Wildcraft dinner hosted by/prepared by Chris Byrn : We need more information. Will ask Karen to get us more information about these ideas. Cupola: In late autumn a contractor named Phil Duckett came by to look over and give us an estimate on the state of the school bell tower. He said it was generally ok but the wood where it intersects the roof is rotting. Phil promised to send photos and also some sort of estimate. After several tries Debbie has not heard back from him. Will try again to contact him a few more times and then we will have to try somebody else. Next meeting: Wed April 20 at 6pm.

Page 205 of 265

To: Council Prepared by: Development Services Department Date of Meeting: April 5, 2022 Subject:

Site Plan Control Application SP-09-21-B, Kathleen Thomas, West Devil Lake Lane

Summary This report recommends that Council pass a by-law to approve a Site Plan Control agreement for a residential property on West Devil Lake Lane and with frontage on Devil Lake. By-law 2003-25 requires site plan control to ensure that the Township’s development and environmental standards will be met on properties with frontage on at-capacity lake trout lakes.

Recommendation THAT By-law 2022-26 to authorize the Mayor and Clerk to enter into a Site Plan Agreement with the Owner, Kathleen Thomas, for Part of Lot 9, Concession 10, District of Bedford, Township of South Frontenac (PIN 362490050) be passed.

Background The Committee of Adjustment approved minor variance application MV-42-21-B on October 8, 2021, to permit a reduced setback from the top of bank for a dwelling, a sewage system and a detached deck. A site plan agreement is now required for the subject property under Site Plan Control Bylaw 2003-25, and per a condition of minor variance approval.

Discussion/Analysis The 5,723 square metre (1.4 acres) property on Devil Lake is accessed by an existing driveway over a separately owned private property. The subject lands consist of an approximately 20 metre high, steep slope within 30 metres of the lake, then a more gentle slope inland to the eastern property line. From the eastern property line, the lands slope down toward the lane.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 206 of 265 Township of South Frontenac Staff Report - Site Plan Control Application SP-09-21-B, Kathleen Thomas, West Devil Lake Lane

The Director of Development Services granted provisional approval of consent application S-91-21-B for a right-of-way over the existing driveway subject to conditions on February 18, 2022. This right-of-way will ensure legal deeded access to the subject property. The proposed 286.5 square metre dwelling consists of multiple buildings connected by a series of decks and stairways. The dwelling would be setback a minimum of 34 metres from the highwater mark of Devil Lake, and a minimum of 6 metres from the top of bank. The sewage system would also be setback approximately 39 metres from the highwater mark, and a minimum of 6 metres from the top of bank. Four accessory structures are proposed: a shower, a 27.3 square metre sleeping cabin, a 5.8 square metre detached deck near the sleeping cabin and a 27.6 square metre detached deck near the dwelling. These accessory structures would meet all applicable zone provisions (e.g. setbacks, lot coverage), except the 27.6 square metre detached deck near the dwelling would be setback a minimum of 6 metres from the top of bank. This deck would be more than 30 metres from the highwater mark. The concept was reviewed and supported by Cataraqui Conservation and Building Services through the minor variance application process. Site plan control was a condition of the approval of minor variance application MV-42-21-B to ensure that the environmental policies of the Township are addressed. Site plan control is also applied to this property as Devil Lake is an at-capacity lake trout lake. The site plan drawing has been prepared consistent with the variances granted by the Committee of Adjustment on MV-42-21-B. The site plan agreements bind current and future owners of the subject property and will be registered on the title of the lands by the Owner’s solicitor. The Owner has reviewed the site plan agreement and indicated their concurrence by signing it. Original signed copies of the agreement will be provided to the Township prior to Council passing a by-law.

Financial Implications Not applicable.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 207 of 265 Township of South Frontenac Staff Report - Site Plan Control Application SP-09-21-B, Kathleen Thomas, West Devil Lake Lane

• •

Priority: Choose an item. Action Item (if applicable): N/A

Notice/Consultation The site plan drawing was reviewed by Planning Services staff with consideration for recommendations from Cataraqui Conservation on the minor variance application.

Attachments

Site Plan Drawing
Site Plan Agreement
Site Plan By-law 2022-26

Approvals Report Prepared By: Christine Woods, MCIP, RPP, Senior Planner Submitted By:

Claire Dodds, MCIP, RPP Director of Development Services Approved By:

Louise Fragnito Interim Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

BALCONY/CANTILIEVER

AREA (DECK PROJECTION)

42.13 ㎡

37.34 ㎡

79.46 ㎡

LIVING ROOM PAVILION

107.96 ㎡

96.66 ㎡

204.62 ㎡

296.96 ㎡

5.00%

15.26 ㎡

18.21 ㎡

SLEEPING CABIN

22.30 ㎡

ACCESSORY STORAGE

4.54 ㎡

4.54 ㎡ 29.90 ㎡

ACCESSORY DECK (SOUTH)

74.95 ㎡

1.26%

AR E R

29.90 ㎡

RD YA

WE ST

VIL

KE L

PROJECT:

DEVIL LAKE HOUSE WEST DEVIL LAKE LANE, SOUTH FRONTENAC, ON, CANADA

OWNER:

DE ED ED AC C

ES S

KATHLEEN THOMAS 133 WOOSTER ST, NEW YORK, NY 10012 USA KATHLEENYTHOMAS@HOTMAIL.COM

ARCHITECT:

NO ARCHITECTURE, PLLC ANDREW HEID, AIA 176 ELIZABETH STREET #2A NEW YORK NY 100012 USA TEL +1.646 662 9881 ANDREW@NOARCHITECTURE.COM

DE SI CK A OR B RI ET TE S IN ARD Y

c 2021 NOA

244.1937

STRUCTURAL ENGINEER PROPOSED DEEDED RIGHT-OF-WAY DRIVEWAY

S CK BA

RD YA R A RE RD YA R A RE

T SE

K AC B T SE

IVE

WA Y

SE TB AC PE K SE TB AC K

MATTHEW DERBYSHIRE, MBA, LL.B 1391 MIDLAND AVE, KINGSTON, ON, K7P-2W5 TEL 613.384.4497 EXT.201 MDERBYSHIRE@CLERMONTGROUP.COM

F-W

SL O

PE SL O

BOGDAN A PODGORNIAK, MASC, PENG, SE 311 - 2349 FAIRVIEW STREET, BURLINGTON, ON, L7R-2E3 TEL +1.905 681 2166 BAP@PODGORNIAK.COM

CLERMONT GROUP PROPOSED SEPTIC

-O RIG HT

ST EE P

PSE ENGINEERING SOLUTION INC.

GENERAL CONTRACTOR

ST EE P

STEEP SLOPE(30%) LINE

2.95 ㎡

K AC B T

ACCESSORY STRUCTURE

LOT COVERAGE

12.88 ㎡

OUTDOOR STAIRS EXTERIOR SHOWER ROOM

TOTAL AREA

15 M

PRINCIPLE STRUCTURE

ENCLOSED AREA MASTER BEDROOM PAVILION

NOTES PROPOSED ACCESSORY SHOWER

R TE

PROPOSED ACCESSORY STAIR

PROPOSED ACCESSORY STORAGE

SETBACK

G IN RK PA EA AR

ARK -WATER M 30M HIGH

DEV

PROPOSED ACCESSORY SLEEPING CABIN

G IN RK PA EA AR

IL LA

SI DE

ISSUE DATE

COMMENTS

YA R

SE T

BA C

NATURAL VEGETATED BUFFER TO BE MAINTAINED

TERRACE D

R ER

HANDRAIL

PROPOSED STAIR

PROPOSED DOCK

OPE EP SL

CK SETBA

6M ST PROPOSED STONE PATHWAY

ETBACK SLOPE S P E E T S 15M

TER RAC EB

PROPOSED DWELLING

PROPOSED ACCESSORY STAIR TERRACE A

PROPOSED ACCESSORY DECK

STEEP SLOPE(30%) LINE

EXISTING PEDESTRIAN PATH

IL LA

DEV DRAWING TITLE LEVEL 1 PLAN

PROJECT DEVIL LAKE HOUSE SCALE

1:256 3/64"=1’-0’

FORMAT

30x42

DATE

15 FEB 22

DRAWING NUMBER

Page 208 of 265

A1.01

Page 209 of 265 1

SITE PLAN CONTROL AGREEMENT

THIS AGREEMENT made in triplicate this _____ day of

, 2022.

BETWEEN: KATHLEEN THOMAS hereinafter referred to as the “OWNER” OF THE FIRST PART

and THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC hereinafter referred to as the “Municipality” OF THE SECOND PART WHEREAS the Owner is the registered owner in fee simple of certain lands located in the Township of South Frontenac (the “Lands”); AND WHEREAS it was a condition of minor variance MV-42-21-B that the Owner enter into this site plan agreement with the Municipality on the terms set out; AND WHEREAS the Municipality is authorized to enter into this agreement and register it against the title to the Lands pursuant to section 41 of the Planning Act; NOW THEREFORE WITNESSETH that in consideration of the mutual covenants and agreements contained herein, the parties agree each with the other as follows:

The Owner covenants that the Owner is the Owner in fee simple of the Owner’s Lands described in Schedule “A” attached hereto.

The Owner covenants and agrees with the Municipality as follows: 2.1

General 2.1.1

That development shall be in accordance with the Site Plan Drawing, attached hereto in Schedule “B”.

2.1.2

That the uses on the subject property are limited to a seasonal dwelling and accessory buildings and structures.

2.1.3

That the Owner shall comply with any reasonable amendments, additions or deletions to the Site Plan Drawing that the Municipality may reasonably require after the date of this Agreement in order to better ensure the proper

Page 210 of 265 2

and orderly development of the Owner’s Lands and the construction of the works and facilities required by this Agreement. The Director of Development Services shall confer with the Chief Administrative Officer, Senior Planner, Chief Building Official, and Conservation Authority before considering any minor amendment to the site plan drawings and/or terms of this agreement.

2.2

2.1.4

That the Owner agrees to take all reasonable precautions to reduce dust, noise and other nuisances and to ensure public safety during the development of the Owner’s Lands and construction of the works and facilities required by this Agreement.

2.1.5

That the Owner may be required to obtain a permit from Cataraqui Conservation for any development or site alteration proposed from the lake to within 15 metres of the top of bank, as per the Ontario Regulation 148/06 Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses.

2.1.6

That the dock location will be maintained in general conformity to the Site Plan Drawing. The dock may be modified or replaced subject to obtaining any applicable approval from all relevant agencies.

2.1.7

That in-water works, such as construction and maintenance of a dock, shall comply with the applicable Federal or Provincial in-water work timing restriction windows for fish spawning and turtle nesting.

Environmental Protection 2.2.1

That the land between the shoreline and the seasonal dwelling must be maintained as a natural buffer with no alteration of soil mantle or vegetation cover, except for the maximum 1.5 metre wide path shown on the Site Plan Drawing. There shall be no cutting of trees within the natural buffer area except for safety reasons or for the removal of dead trees.

2.2.2

That erosion control measures (e.g. silt fence, straw bales) will be used during any construction and will remain in place until any ground cover disturbed during construction has been re-established. Ground cover will be re-established as soon as possible upon completion of construction.

2.2.3

That during and after the construction period there shall be no filling or false grading of excavated materials within 34 metres of the highwater mark. The exception will be for allowance for landscaping materials for the final grade next to the dwelling.

2.2.4

That stormwater management best practices shall be employed in consultation with Township staff to reduce the energy of runoff from the slope in the area of the development, including roof runoff from the dwelling and any accessory buildings and structures.

2.2.5

That the Owner is responsible to comply with the provisions of the Endangered Species Act, 2007. Sections 9 and 10 of the Endangered Species Act provide protection for individual members of a species and their habitat if that species is listed on the Species at Risk in Ontario list as

Page 211 of 265 3

extirpated, endangered or threatened. If an activity may cause adverse impacts to a species at risk and/or their habitat, authorization under the ESA may be required prior to conducting the activity. 2.3

2.4

Limited Services 2.3.1

That the Municipality does not maintain or repair and will have no obligation to maintain or repair the private lane that provides access to the Lands or to perform or provide any other municipal services normally associated with public highways within the Municipality.

2.3.2

That the Municipality shall not be responsible for providing fire, ambulance and other emergency services to the Lands if the operator of the emergency vehicle, having made reasonable efforts in the circumstances, determines that the condition of the private lanes or driveways as constructed or maintained at the time, prevents the vehicle from being operated properly or safely in order to access or exit the Lands.

2.3.3

That the Owner hereby agrees to indemnify and save harmless the Municipality against all actions, causes of action, suits, claims, demands and costs whatsoever arising by reason of any matter under this Agreement, including without limitation any actions, causes of action, suits, claims, demands or costs directly or indirectly related to the construction, use, operation or maintenance of the private lane, including the inability to operate an emergency vehicle properly or safely in order to access or exit the Lands due in whole or in part to the condition of the private lanes or driveways at the time.

Human Remains and Archaeological Resources 2.4.1

That in the event that deeply buried archaeological remains are discovered during construction or site development of a lot, the Owner, shall immediately contact the Township of South Frontenac Development Services Department and the Ministry of Tourism, Culture and Sport, and

2.4.2

That in the event that human remains are discovered during construction or site development of a lot, all construction and soil disturbance must stop immediately to allow the authorities to investigate. The Owner shall contact the Ontario Provincial Police (OPP), the Township of South Frontenac Development Services Department, the Ministry of Tourism, Culture and Sport and the Registrar or Deputy Registrar of the Cemeteries Unit of the Ministry of Consumer Services.

2.4.3

That if during the process of development any archaeological resources or human remains of Aboriginal interest are encountered, the Owner shall immediately contact the Algonquins of Ontario Consultation Office at: Algonquins of Ontario Consultation Office 31 Riverside Drive, Suite 101 Pembroke, Ontario K8A 8R6 Telephone: (613) 735-3759 Fax: (613) 735-6307 email: algonquins@tanakiwin.com

Page 212 of 265 4

3.0

This agreement shall be registered against the title to the Lands by the Owner and the Municipality shall be entitled to enforce its provisions against the Owner and any or all subsequent owners of the Lands.

4.0

If the Owner fails or refuses for any reason to comply materially with any requirements of this agreement, the Owner shall be in default and the Municipality may, on fifteen (15) days’ notice, require the Owner to remedy the default, failing which the Municipality may, without further notice and without prejudice to any other rights and remedies available to it, do such things and perform such work as is necessary to rectify the default.

5.0

Any account rendered by the Municipality for work done shall be paid by the Owner within thirty (30) days of the day of billing, and, if the Owner fails to pay, interest shall be charged on the amount outstanding at the rate of one and one quarter (1.25%) per months (15% per annum) on the first day of each calendar month following the date the account was due. Any payments received on accounts rendered shall be applied first to any outstanding interest, which may have accrued, and the balance shall be applied to reduce the principal amount outstanding.

6.0

If the Municipality incurs any expense arising out of the terms of this Agreement, the Municipality may recover the amount in like manner as municipal taxes or by action, pursuant to Section 42.7 of the Municipal Act.

7.0

All costs necessary to fulfill any condition of this agreement, and all costs incurred by the Municipality in connection with the preparation, execution, registration or enforcement of this Agreement shall be paid by the Owners.

8.0

This Agreement shall enure to the benefit of and be binding upon the personal representatives, successors and assigns of the parties. IN WITNESS WHEREOF the parties hereto have by the hands and seals executed this agreement as of the first date set out above. SIGNED, SEALED AND DELIVERED: THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal - Mayor

Angela Maddocks - Clerk We have authority to bind the Corporation

Kathleen Thomas

Page 213 of 265 5

SCHEDULE “A” OWNER’S LANDS Legal Description: Part Lot 9, Concession 10, District of Bedford, Township of South Frontenac, County of Frontenac PIN: 362490050

Page 214 of 265 6

SCHEDULE “B” DRAWING AND REPORT LIST Site Plan Drawing

Drawing A1.01, Level 1 Plan, prepared by NO Architecture, PLLC, dated 15 FEB 22, scale 1:256

THE ORIGINAL OF ALL PLANS LISTED IN THIS SCHEDULE AND INCORPORATED BY REFERENCE INTO THIS AGREEMENT ARE ON FILE IN THE OFFICE OF THE SOUTH FRONTENAC DEVELOPMENT SERVICES DEPARTMENT AND SHALL GOVERN IN THE EVENT OF ANY DISPUTE.

Page 215 of 265

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-26 BEING A BY-LAW TO AUTHORIZE THE MAYOR AND THE CLERK TO EXECUTE A SITE PLAN AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC AND KATHLEEN THOMAS WHEREAS a Site Plan and Site Plan Agreement have been prepared to the satisfaction of the Township of South Frontenac; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

THAT the Mayor and the Clerk are hereby authorized to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and Kathleen Thomas, a copy of which is attached hereto forming part of this By-law.

THAT the Agreement shall be registered on title of the property described as Part of Lot 9, Concession 10, District of Bedford, Township of South Frontenac (PIN 362490050).

THIS By-law shall come into force and effect in accordance with Section 41 of the Planning Act 1990, either upon the date of passage or as otherwise provided by the said Section 41.

Dated at the Township of South Frontenac this 5th day of April, 2022. Read a first and second time this 5th day of April, 2022. Read a third time and finally passed this 5th day of April, 2022.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 216 of 265

To: Council Prepared by: Development Services Department Date of Meeting: April 5, 2022 Site Plan Control Application PL-2022-0001 Subject: Sean Allair and Lisa Taylor (applicant); ZanderPlan Inc. (agent) Unit 11, Johnston Point Plan of Condominium

Summary This report recommends that Council approve the individual site plan control application for Unit 11 in Johnston Point. This Unit is the first unit located on the east side of Hinterland Lane and is proposed to be developed with a single detached dwelling. The Johnston Point Condominium and Master Site Plan Agreements require individual Units within the condominium to obtain site plan control approval prior to the issuance of a building permit.

Recommendation THAT By-law 2022-27 to authorize the Mayor and Clerk to enter into a Site Plan Agreement with the Owner, Sean Allair and Lisa Taylor, for Unit 11, Vacant Land Condominium Plan No. 85, Johnston Point, District of Loughborough, Township of South Frontenac be passed.

Background South Frontenac Council entered into the Master Site Plan Control Agreement with Magenta Waterfront Development Corporation and the owners of Units within the Johnston Point Plan of Condominium on December 21, 2021. The Master Site Plan Agreement has been registered on the title of all the lands within the Johnston Point Plan of Condominium. The Master Site Plan establishes the requirements for individual site plan applications in Johnston Point. Individual unit site plans must be prepared by an Ontario Land Surveyor or be prepared by a professional consultant based on a plan prepared by an Ontario Land Surveyor and conform to the following:

Page 217 of 265 Township of South Frontenac Staff Report - Unit 11, Johnston Point Plan of Condominium Plan of Condominium

• • • • • • • • •

Environmental Benefit Permit (PT-C-001-16) issued October 28, 2018. All municipal conditions of the condominium agreement. Exterior lighting. Identified locations, dimensions and materials for driveway. The driveway shall be designed by a professional engineer to direct stormwater runoff and minimize erosion. Identification and maintenance of all vegetation in its natural state within 30m of the shoreline, save only for invasive species and the 1.5m pathway to the shoreline. Identified location, materials and width of the 1.5m pathway to the shoreline. Identification of the 40m tree protection setback from the shoreline where vegetation removal is limited to only those trees that require removal. Confirmation all structures meet zoning and setbacks from wetlands. Confirmation that the total area of disturbance for all structures, driveways and pathways conforms to the Environmental Benefit Permit & Master Site Plan.

Council will issue approval on each individual site plan agreement and enter into a further, more detailed, agreement with each Unit owner prior to the issuance of a building permit for construction on their Unit.

Discussion/Analysis The individual site plan was prepared by ZanderPlan Inc. and was based on a survey prepared by IBW Surveyors who are a formal member of the Association of Ontario Land Surveyors. •

The site plan shows the location of the dwelling, deck, driveway, well, primary and alternate sewage system. The property is proposed to be serviced with a Class IV – tertiary treatment sewage system. The agreement speaks to the requirements for maintenance and reporting requirements for the sewage system.

•

Exterior lighting is referenced through the agreement. Exterior lighting is required to follow best practices for Dark Sky compliance lighting. Based on language in the agreement - a review of exterior lighting will be done within 4 months of occupancy and prior to the issuance of a final inspection for the building permit.

•

The driveway location and design is shown on both the site plan and the lot grading and drainage plan. The driveway was designed by a professional engineer to direct stormwater runoff and has satisfied the requirements of the Township’s Manager of Technical Services and Infrastructure. The driveway is gravel and will be maintained in that condition. The driveway utilizes an existing www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader

Page 218 of 265 Township of South Frontenac Staff Report - Unit 11, Johnston Point Plan of Condominium Plan of Condominium

driveway that was placed on Unit 11 to access a test well that was established prior to the registration of the plan of condominium. Utilizing this driveway minimizes the area of disturbance required on Unit 11. •

The site plan identifies the 30m buffer of the shoreline and notes that all vegetation must remain in its natural state within 30m of the shoreline, save only for invasive species and the 1.5m pathway to the shoreline. The agreement includes clauses that state the same.

•

The site plan identifies the location of the 1.5m pathway to the shoreline in a location consistent with what was shown on the conceptual plan in the Master Site Plan. This pathway follows a natural route to the waters edge that minimizes the removal of trees in this area.

•

The site plan shows the 40m tree protection setback from the shoreline. This setback is also staked on the property. There is no vegetation proposed to be removed within the 40m setback other than the 1.5m wide pathway that leads to the water’s edge.

•

Trees have been removed from the building envelope, outside the 40m setback. A Species at Risk assessment was completed by a qualified professional in accordance with the Environmental Benefit Permit prior to vegetation clearing on the Unit.

•

The dock shown on the site plan for Unit 11 complies with the size restrictions (maximum size of 20m2) and placement required in the condominium agreement.

•

The Unit 11 site plan complies with the RLSW-108 zone provisions that apply to this property. The site plan includes a table that shows the requirements of the RLSW-108 zone versus the actual setbacks/lot coverage proposed for the development of Unit 11.

•

The site plan has been based off information prepared by an OLS that has confirmed that all structures and the driveway are outside of the 40m setback from the highwater mark.

•

The Master Site Plan allocated a maximum area of disturbance of 1,741 m2 for Unit 11. The maximum area of disturbance as shown on the site plan for Unit 11 is 1726.2 m2, which is less that what is permitted by the Master Site Plan for Johnston Point.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader

Page 219 of 265 Township of South Frontenac Staff Report - Unit 11, Johnston Point Plan of Condominium Plan of Condominium

Township staff are satisfied that the individual site plan for Unit 11 meets the relevant conditions of the Johnston Point Plan of Condominium and Master Site Plan Agreement. Staff are also satisfied that the site plan for Unit 11 meets the relevant conditions of the Environmental Benefit Permit (PT-C-001-16) issued October 28, 2018 for Johnston Point. Species at Risk Pre-Clearing Report The Individual Site Plan, Master Site Plan and the condominium agreement require the owners within Johnston Point to comply with the terms and conditions of the Environmental Benefit Permit with regards to Species at Risk. Township staff request Unit owners within the Johnston Point Condominium to provide a copy of the Species at Risk Pre-Clearing Report with the Individual Site Plan Control application for the purpose of demonstrating compliance with the Environmental Benefit Permit for any clearing of vegetation that has occurred on the Unit. The Species at Risk Pre-Clearing Report is not included as an attachment to this report because this report contains species specific information about Species at Risk within an identifiable location. Sharing this information has the potential to put threatened and endangers species at greater risk if this information is shared publicly. The owners of Unit 11 provided staff with a copy of the Species at Risk Pre-Clearing Report that was prepared by a qualified professional prior to the removal of vegetation within the building envelope identified on the site plan, thereby demonstrating they are in compliance with the vegetation removal condition of the Environmental Benefit Permit. While Planning Services staff request this information as a check on the owners’ compliance with the Environmental Benefit Permit at the Individual Site Plan application stage, the legal authority for enforcement of the Environmental Benefit Permit is through the Species at Risk branch of the Ministry of Environment, Conservation and Parks (MECP). Site Plan Agreement The individual site plan agreement (attached) carries forward several key requirements from the Condominium Agreement and Master Site Plan. The site plan also establishes conditions that address the enforcement of the agreement. The site plan agreement binds current and future owners of the subject property and will be registered on the title of the lands by the Township’s solicitor. The Owner has reviewed the site plan agreement and indicated their concurrence by signing it (attached). Original signed copies of the agreement have been provided to the Township. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader

Page 220 of 265 Township of South Frontenac Staff Report - Unit 11, Johnston Point Plan of Condominium Plan of Condominium

Financial Implications Not applicable.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

Notice/Consultation The site plan drawing was reviewed by Planning Services staff for conformity with the condominium agreement, Master Site Plan agreement and the Environmental Benefit Permit for Johnston Point. Building Services staff reviewed the application from a Part 8 – Sewage Review perspective and are satisfied that the location and area shown on the site plan application is sufficient for the sewage system. Further detailed review will occur through the issuance of the building permit for the sewage system and the dwelling. Public Services staff reviewed the lot grading and drainage plan and the design of the driveway. Public Services staff are satisfied with the site plan, the design of the driveway and lot grading and drainage plan for Unit 11. The site plan was circulated to Cataraqui Conservation for review. Cataraqui Conservation staff have no objection to the approval of application PL-2022-0001 based upon our consideration for natural hazards, natural heritage, and water quality protection policies. The applicants provided an e-mail confirmation from Cataraqui Conservation dated March 22, 2022 that the proposed location for the development is not within an area that is subject to their regulation and therefore a permit is not required.

Attachments

Individual Unit Site Plan – Unit 11, Johnston Point – March 23, 2022
By-law 2022-27 – A by-law to enter into a Site Plan Agreement
Individual Unit Site Plan Agreement – Unit 11, Johnston Point
Supporting information drawings and studies • Letters from IBW Surveyors, OLS • Lot Grading & Drainage Plan - Unit 11, Johnston Point – March 23, 2022 www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader

Page 221 of 265 Township of South Frontenac Staff Report - Unit 11, Johnston Point Plan of Condominium Plan of Condominium

Conceptual Site Plan – Unit 11 – March 9, 2022 - Master Site Plan Agreement
Cataraqui Conservation – Comments on PL-2022-0001

Approvals Report prepared by: Anna Geladi, Planner Submitted by:

Claire Dodds, MCIP, RPP Director of Development Services Approved By:

Louise Fragnito Interim Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader

Allair Site Plan Sketch Johnston Point Unit 11

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Part Lot 24, Concession 6 Geographic Township of Loughborough Township of South Frontenac COUNTY OF FRONTENAC

da r y ium Bou n

a dL

.1m

133

Alternate Septic Location (per Conceptual Unit Plan)

135

.6m

c Blo

a erl t in

Condom in

d re R

Sho

bl Peb

th Nor

Warning Signage

Emerald

Unit Location Plan

Unit 15

4 13

27.0m 22.2m

tb Se

Proposed

ck Deck - 84.6m2 ba

4 13 3 13

132 31 1

130

129

1.5

tba

.5m

Limit of Disturbed Area

.0m

ack

34.0m

37.6m

Unit Boundary

28.0m

Existing Dwelling

Dwelling Footprint 278.7m2

m 1.5

.6m

Legend

Prop. Well (Test Well)

.5m

Walkway and Dock 1 20m2 8m 1.5m

39.6m

134

it o

Lim

Uses Permi�ed Within 40m Number of Docks (max) Dock Area (max) Dock Length (max) Walkway Width (max)

Tan

be tur

Building – 40m Primary Sep�c – 60m Alternate Sep�c – 60m

rea dA

.3m m 44 40.5

Setback from High Water Mark or Flood Line (min)

c pti ld Fie

50.0m

59m2 5% 11m

.7m

Gross Floor Area (min) Lot Coverage (max) Height (max)

Unit 10

.9m

17.4m 11.1m

44.3m

Interior Side Yard (min)

.7m

10m

1101 Emerald Lane

135

Rear Yard (min)

Proposed 23,169m2 124.0m 298.9m 40.5m (Deck to Water) 63.2m (Dwelling) 56.7m (Sep�c) 27.0m (Dwelling) 22.2m (Deck) 11.1m (Sep�c) 294.2m2 1.77% 7.1m Building – 44.3m A�ached Deck – 40.5m Primary Sep�c – 60.0m Alternate Sep�c – 80.0m Walkway and Dock 1 20m2 8m 1.5m

21.3m

.2m136 63 3m 75.

Requirement 10,000m2 76m 91m 30m

.5m

Unit 11 Site Sta�s�cs – RLSW-108 Zone

Provision Lot Area (min) Lot Frontage (min) Water Frontage (min) Front Yard (min)

32.3

u Lo

ou or

133

L gh

Existing Well

128

Dwelling Footprint 127

Proposed Porches and Decks

126

Alternate Septic Location

Proposed Driveway

a hL

Disturbed Area

u oro

ug Lo

Pa th to Wa ter

Around Dwelling and Septic - 1,056.5m2 Area of Driveway - 281.0m2 Area of Path to Water - 388.7m2 TOTAL DISTURBED AREA - 1,726.2m2

Notes:

Version Date: March 23, 2022

137

2 13 1 13 30 1

12 12 9 12 8 12 7 6

Path t o Wat er

Proposed Dock - 20.0m2 (2.5m by 8.0m)

File No. 21-212

0 5 40 Sunset Boulevard, Perth, ON

127 128 0 13 3 1 3 134

133

126

135

The proposed dwelling has been situated slightly behind the 40m Tree Protection Area to ensure grading around the dwellings does not extend closer than 40 metres to the water.
The dwelling, deck and septic locations as shown on the sketch have been verified in the field by IBW Surveyors and staked with wooden stakes to identify the proposed locations. The surveyors have confirmed all buildings are in compliance with the RLSW-108 zoning.
Per the Overall Benefit Permit warning signage and speed signage have been shown within the travelled road to maintain 30km/h speeds and warn drivers of potential species within the roadway. The signs have been installed in the locations shown on this plan and on the Master Site Plan.
Lands within the 30 metre setback from the High Water Mark / Flood Line for the lot will comprise a shoreline protection area / no cut zone. All vegetation with the exception of invasive species shall be retained and maintained in a natural state.
Lands within the 40 metre setback from the High Water Mark / Flood Line of the lot will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained unless approved for removal. Vegetation clearing for development including driveways, building and septic fields shall not occur between April 1st and October 30th. Clearing may only occur during this period if a qualified professional is present on-site.
The proposed dock must only be a pole dock or floating dock. Removal of aquatic vegetation is not permitted.

613-264-9600

50 Metres

100

Page 223 of 265

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-27 BEING A BY-LAW TO AUTHORIZE THE MAYOR AND THE CLERK TO EXECUTE A SITE PLAN AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC AND SEAN ALLAIR AND LISA TAYLOR WHEREAS a Site Plan and Site Plan Agreement have been prepared to the satisfaction of the Township of South Frontenac; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

THAT the Mayor and the Clerk are hereby authorized to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and Sean Allair and Lisa Taylor, a copy of which is attached hereto forming part of this By-law.

THAT the Agreement shall be registered on title of the property described as Unit 11, Level 1, Frontenac Vacant Land Condominium Plan No. 85 (Johnston Point) and its Appurtenant Interest; subject to and together with Easements as set out in Schedule A as in FC331360; Township of South Frontenac.

THIS By-law shall come into force and effect in accordance with Section 41 of the Planning Act 1990, either upon the date of passage or as otherwise provided by the said Section 41.

Dated at the Township of South Frontenac this 5th day of April, 2022. Read a first and second time this 5th day of April, 2022. Read a third time and finally passed this 5th day of April, 2022. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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SITE PLAN CONTROL AGREEMENT THIS AGREEMENTmade in triplicatethis 2022.

day of '

BETWEEN: SEAN ALLAIR AND LISA TAYLOR

hereinafter called the “Owner” —and-

THE CORPORATIONOF THE TOWNSHIP OF

SOUTH FRONTENAC

hereinafter called the “Municipality”

WHEREAS the Owner is the registered owner in fee simpleof certain lands describedin Schedule “A”, attached hereto, located in the of South Township Frontenac (the “Owner’sLands”); AND WHEREAS the Municipality is authorizedto enter into this agreement and register it against the title to the Owner’sLands pursuant to section 41 of the PlanningAct and section 6.17 of the Townshipof South Frontenac Official Plan; AND WHEREAS the Municipalityhas passed by—law No. 2003-75 to designateall of the Townshipof South Frontenac as a “Site Plan Control Area”; AND WHEREASthe Owner acknowledges and agrees that the Owner’s Lands are governed by a Master Site Plan Agreement,which agreement requires the execution of this individualSite Plan Agreement for the Owner’sLands in order to permit development;

the other as follows:

The Owner covenants

that the Owner is the Owner in fee simpleof the Owner’s Lands describedin Schedule“A”, attached hereto.

maintain those facilitiesand works in accordance with the terms of this Agreement. The drawingslisted in Schedule “B” are herebyincorporatedby reference into this Agreement. The originals of the Schedulesare on ?le in the of?ces of the Municipality and shall govern in the event of any dispute.

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The followingschedules are attached to, and form part of this Agreement and no new building, structure or other facilityshall be erected, altered or placed on the said land except in accordance with the attached scheduleswhich consist of: a. Legal Description of Lands; b. Site Plan Drawings and Reports; and c. MunicipalConditions of Approval.
The Owner shall complywith any amendments, additions or deletions to the Site Plan Drawings that the Municipalitymay reasonably require after the date of this Agreement in order to better ensure the proper and orderly developmentof the Owner’s Lands and the construction of the works and facilitiesrequired by this Agreement.
Prior to the commencement of any construction, and subject to clause 8 the below, Owner agrees to obtain all other permits and approvals required by any other agency or authority having jurisdiction.
The Owner covenants and agrees to develop the Owner’s Lands in accordance with those municipalconditions set out in Schedule “C” to this Agreement. No developmentshall occur on the Owner’s Lands that is inconsistentwith this Agreement.
The Owner agrees that they shall not apply for any building permits for the developmentof the Owner’s Lands that is inconsistentwith the EnvironmentalBene?t Permit PT—C-001-16 issued on October 28, 2018 (“Environmental Benefit Permit”), and all work undertaken pursuant to this Site Plan Agreement shall be in conformity therewith. a. The Owner acknowledgesthat the Municipalityrecommends consulting a biologist in connection with the Site Plan and

developmentof the Owner’s Lands to ensure compliance with the requirements of the registered CondominiumAgreement, the Condominium Declaration and the Environmental Bene?t Permit. b. The Owner acknowledgesand agrees that the actual disturbed area calculation,which is limited by the terms of the Environmental Bene?t Permit, has -been calculated by the Owner and incorporatedinto this site plan approval and no developmentshall be undertaken that exceeds the calculation.

All site servicingis indicatedon the Site Plan Drawings and the Owner covenants and agrees to comply with all setbacks shown thereon. Without limiting the generality of the foregoing,the Owner agrees that any well shall be located outside of the 40m setback from the highwater mark. All well construction shall comply with the general restrictions on construction imposed by the EnvironmentalBene?t Permit.
Developmentof the Owner’s Lands shall be in accordance with the Condominium Agreement registered on title as Instrument Number FC329989 and the Master Site Plan for Johnston Point. In the event that there is any inconsistencybetween this Agreement, the EnvironmentalBene?t Permit or the requirements of the Condominium Agreement, the Environmental Bene?t Permit shall govern, followed in order of priority by this Site Plan Agreement, the Master Site Plan Agreement, and the CondominiumAgreement to the extent of any inconsistency.
The Owner acknowledgesthat the Municipalityshall not maintain or repair and will have no obligation to maintain or repair the private gravel lane (rightthat provides access to the Owner’s Lands or to perform or provide of—way) 00584944.DOCX:

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any other municipal services normally associated with public highwayswithin the Municipality. The Owner acknowledgesand agrees that the entire length of the private lane shall remain unpaved in perpetuity. 12. The Owner acknowledges and agrees that the Municipality shall not be

responsible for providing ?re, ambulance and other emergency services to the Owner’s Lands if the operator of the emergencyvehicle,having made reasonable efforts in the circumstances,determines that the condition of the roads or drivewaysas constructed or maintained at the time, prevents the vehicle from being operated properly or safelyin order to access or exit the Owner’s Lands. 13. The Owner acknowledgesand agrees that the Municipalityshall not provide curbside waste disposal services to the Owner’s Lands. Waste pickup will be available at the Township Road in a designated garbage and recycling

collection facilities.

In the event that the Owner fails to install or maintain the facilitiescovered by this Agreement, the Director of Development Services or designate shall provide seven days written notice by pre—paidregistered mail to the Owner to correct the de?ciencies. Where the Owner has not corrected the deficiencies or taken meaningful steps to remedy the de?ciencies within seven (7) days, the Municipality,through its employees, agents or contractors, may, without ?irther notice, enter upon the Owner’s Lands and proceed to supply all materials and to do all the necessary inspections and works in connection with the facilities,includingwithout limitation the replacement of vegetation or other materials which have been removed from buffer areas and to charge the cost thereof, together with the cost of engineeringand any other expenses incurred by the Municipality,against the Owner. Such entry and work shall not be deemed as an assumption by the Municipalityof any liability.It is expressly agreed that the Owner or any person in possession shall not question the cost incurred by the Municipalityfor labour, materials or any other costs incidental to do the said work and this provision shall be deemed to operate as an effective estoppel in judicial proceedings if such costs are challengedor placed in question. Provided the Municipalityis satis?ed that the Owner is making meaningful progress towards correcting the de?ciencies noted, the Municipalitymay extend any deadline for compliance.
The Owner hereby agrees to indemnifyand save harmless the Municipality against all actions, causes of action, suits,claims,demands and costs whatsoever arising by reason of any matter under this Agreement, including without limitation any actions, causes of action, suits, claims,demands or costs directlyor indirectlyrelated to the construction, use, operation or maintenance of the private road(s) serving the Owner’s Lands, including the inability to operate an emergency vehicle properly or safelyin order to access or exit any given unit due in whole or in part to the condition of the roads or drivewaysat the time.
Time shall be of the essence of this Agreement and of any extension of time that may be agreed upon by the parties.
The Municipalitywill make reasonable efforts with the number of personnel available to it to inspect the works and facilities to be constructed in accordance with the Site Plan Drawings and this Agreement, but the Owner shall indemnify and save harmless the Municipality,its servants, agents and contractors from any responsibility or liabilityarising directly or indirectly from any failure or delayin completingsuch inspections.
The Owner hereby grants to the Municipality,its servants and contractors, 005 84944.DOCX:

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licence to enter the Owner’s Lands during normal operating hours for the purpose of inspectingthe works and facilitiesand to perform any work arising from or the result of any default by the Owner under this Agreement. 19. It is the intent of this Agreement that the Municipalityshall not incur any expense for the development of the Owner’s Lands and every obligation of

the Owner under this Agreement shall be deemed to include the words “at the expense of the Owner”, unless specificallystated otherwise.

The Owner agrees to pay the legal, engineering,landscapearchitectural, planning and administrativecosts incurred by the Municipalityto process the Site Plan Drawings, includingbut not limited to, the preparation of this Agreement and all plans and specifications, and the supervision and inspection of the Works.
All invoices, costs and expenses received or incurred by the Municipalityand payable by the Owner shall be paid within thirty (30) days of the Municipality’s invoice or demand for payment to the Owner, failingwhich the Owner shall be in default under this agreement and shall continue in default until payment plus all accrued interest is made in full.
Interest shall be paid by the Owner on all overdue amounts at the same rate per annum and calculated in the same manner as the Municipalitycharges on overdue municipaltaxes and any payments received shall be applied first on account of accumulated interest and then on the outstanding amount.
The Owner consents to the registration by the Municipalityat the Owner’s expense of this Agreement against the title to the Owner’s Lands and, in accordance with s. 41 (10) of the PlanningAct, all of the terms and conditions of this Agreement may be enforced against the Owner and any and all subsequent owners of the Owner’s Lands.
The Owner shall ensure that the requirements of this Agreement and the Site Plan Drawings are brought to the attention of its contractors, employees and workers prior to the start of any construction.
All covenants in this Agreement shall be construed as being joint and several and that, when the context so requires or permits, the singular number shall be read as if the plural were expressed, and the masculine gender as if the feminine or neuter gender, as the case may be, were expressed.
The Owner covenants

and agrees that nothing in this Agreement releases the Owner from the obligation to comply with the provisions of all other by—laws of the Municipalitythat may now or in future be in effect.

Any dispute between the parties with respect to this Agreement shall,at the request of a party, be submitted to arbitration pursuant to the ArbitrationsAct and the decision of the arbitrator or, if more than one, the decision of a majority shall be ?nal and binding on the parties.
Each party shall pay its own costs of the arbitration and shall share equally the costs of the arbitrator(s).
The Owner agrees that if any section, clause or provision of this Agreement, is for any reason declared by a Court of competent jurisdiction to be invalid the same shall not affect the validityof the Agreement as a whole or any part thereof, other than the section, clause, or provision so declared to be invalid and it is hereby declared to be the intention that all the remaining sections, clauses or provisions of this Agreement shall remain in full force and effect, notwithstandingthat one or more provisions thereof shall be declared to be

invalid.

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This Agreement shall enure to and be bindingupon the parties hereto, and their respective successors and assigns.

IN WITNESS WHEREOF the parties hereto have by the hands and seals executed this agreement as of the first date set out above.

SIGNED, SEALED AND DELIVERED:

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal Mayor —

AngelaMaddocks Clerk —

We /Jaye aurbonyito lyind z‘/9e Cmpomziozz

LISA TAYLOR

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SCHEDULE “A” LEGAL DESCRIPTION OF LANDS Unit 11, Level 1, Frontenac Vacant Land Condominium Plan No. 85 and its Appurtenant Interest; subject to and together with Easements as set out in Schedule A as in FC331360; Townshipof South Frontenac

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SCHEDULE “B” SITE PLAN DRAWINGS THEORIGINALOF ALLPLANS AND REPORTSLISTEDIN THIS SCHEDULEAND INCORPORATED BY REFERENCE INTO THIS AGREEMENT ARE ON FILEIN THE OFFICE OF THE SOUTH FRONTENAC DEVELOPMENT SERVICES DEPARTMENT AND SHALLGOVERNIN THEEVENTOF ANYDISPUTE.

Unit 11, Johnston Point Dated: March 23, 2022

Individual Site Plan. Prepared by ZanderPlan Inc.

Lot Gradingand Drainage Plan. Prepared by AinleyGroup. Dated: March 23, 2022
Letter from Kerry Boehrne, O.L.S. re North Shore Road, South Frontenac. IBW Surveyors. Dated: December 7, 2021 and March 8, 2022
Speciesat Risk Pre—C1earing Inspection Report, Lot 11. EcologicalServices. Dated: August 21, 2022

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SCHEDULE “C” MUNICIPAL CONDITIONS The Owner further covenants and agrees to develop the Owner’s Lands in accordance with the followingMunicipalConditions: 1.

The Owner agrees to construct all works and facilities in a good and workmanlike manner and, where applicable,according to the Municipality’s normal standards and speci?cations. The Owner agrees to take all reasonable precautions to reduce dust, noise and other nuisances and to ensure public safety during the developmentof the Owner’s Lands and construction of the works and facilities required by this Agreement. The Owner shall be responsible for installingand maintaining all sediment and erosion controls in accordance with best management practices prior to and during construction activities. The Owner agrees to undertake site alteration consistent with the lot grading and drainageplan approved by the Municipality. The lot grading and drainage shall be maintained consistent with the plan. Any deviation from the approved lot grading and drainageplan must be reviewed by the Municipal Engineer or their designate prior to any work being started. Minor deviations may be approved by the MunicipalEngineer in consultation with the Director of Development Services. Should the deviation be considered major by the MunicipalEngineer and the Director of Development Services,an amendment to the site plan agreement will be required to be approved by Council. The driveway shall be located a minimum of 30 metres from any waterbody and shall be designedby a quali?ed Engineer to ensure mitigativemeasures are applied to direct stormwater runoff and reduce erosion. The driveway shall be constructed and maintained in accordance with the design approved by the Municipality.

The Owner acknowledgesthat consistent with the Environmental Bene?t Permit, drivewaysmust remain unpaved, however footprints for cars may be paved. The Owner agrees to obtain the approval of Hydro One Networks Inc prior to connecting to or relocatingexisting hydro services. The Owner shall ensure that all development conforms, at a minimum, to the following: a. The Environmental Bene?t Permit; b. All development on the Lands within 120 metres of the Provincially Signi?cant Wetlands and within 50 metres of the shoreline of Loughborough Lake is subject to the “Development,Interference with We?ands and Alteration to Shorelines and Watercourses Regulation” (Ontario Regulation 148 / 06). The Owner shall obtain written permission by obtaining a Permit from Cataraqui Conservation Authority prior to any development (eg. ?lling, lot grading, construction) takingplace within the regulated area, alteration to the shoreline and / or interference with a wetland. A copy of any Permit issued by Cataraqui Conservation for works occurring on the Owner’s Lands shall also be provided to the Municipality; c. All MunicipalConditions as set out in Schedule “E” of the Condominium Agreement; 005 84944.DOCX:

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d. Exterior lightingshall be installed and maintained consistent with the International Dark SkyAssociations’best practices which includes directingany light emitted downwardsand away from adjacent uses or the shoreline. An exterior lighting review will be completed by Township staff within 4 months of the occupancy certi?cate being issued for the dwelling; e. The location,materials and dimensions for docks and pathways shall conform to the Condominium Agreement and this Agreement and shall not be varied without further approval from the Municipality; f. Only one (1) dock shall be permitted to service Unit 1 ‘l, and all other existing docks shall be removed. The surface area of the dock located on Unit 11 may not exceed 20 m2 and its length shall not exceed 8 m; g. In-water works, such as construction and maintenance of a dock, shall comply with the applicable Federal or Provincial in—waterwork timing restriction windows for fish spawning and turtle nesting. Any required permits shall be obtained by the Owner; h. The location,dimensionsand materials for the drivewayshall conform to the Condominium Agreement and this Agreement and shall not be varied without further approval from the Municipality; i. The 30 metre shoreline vegetation protection area shall be maintained in a natural state and all vegetation shall be retained, save only for invasive species,and the 1.5m wide pathway to the shoreline; and j. The 40 metre tree protection setback from the shoreline shall be maintained in a natural state except for the removal of vegetation shown on the Site Plan Drawings listed in Schedule “B”. 9.

The Owner agrees that an Ontario Land Surveyor shall mark and stake the 40 metre setback from the highwater mark and shall stake the footprint of the buildingsand primary sewage system area within the boundary of the building envelope. These marks and staking shall remain in place during construction and until a final inspection is completed by the Chief BuildingOfficial or their designate. It is acknowledgedthat the Chief BuildingOfficial or their designatemay request other setbacks be confirmed by an Ontario Land Surveyor as required in order to confirm construction is consistent with the Site Plan drawingincluded in Schedule “B”.

The Owner acknowledgesthat the Site Plan identi?es a primary and alternative location for sewage systems. The Owner agrees that there shall be no construction of a well, dwelling,driveway, pool, garage or any other structure or site grading within the area reserved for the primary or alternate sewage system.

The dwellingon this Unit is serviced by a Level IV sewage treatment system (as de?ned by the Ontario BuildingCode). The Owner is required to obtain a sewagepermit from the authority responsible for Part 8 of the Ontario BuildingCode. The Level IV sewage treatment system shall be designed and installedby a professional who is qualified and certified under the Ontario BuildingCode Act. The sewage system is to be maintained in accordance with the Ontario BuildingCode Act and the manufacturer’s instructions.The Owner shall enter a maintenance contract with an authorized maintenance provider for the life of the system. A copy of the signed maintenance contract must be provided to the authority responsible for Part 8 of the Ontario BuildingCode prior to occupancy of the building being granted.

The Owner is expected to follow all instructions provided by the installer and maintenance provider. The Level IV sewage treatment system effluent is to 00584944.DOCX:

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be sampledin accordance with the requirementsof the Ontario BuildingCode Act. The Owner shall provide the Municipalityproof of maintenance occurring on an annual basis byJanuary 31 each year, includingthe results of the annual sampling results.

Any deviation from the location and dimensions of the sewage system on the approved site plan in Schedule “B” shall be reviewed by the Chief Building Of?cial or their designateprior to any work being started. Minor deviations may be approved by the Chief Building Official or their designate in consultation with the Director of Development Services. Should the deviation be considered major by the Chief BuildingOfficial and the Director of Development Services,an amendment to the site plan agreement will be required to be approved by Council. A major deviation to the location of the sewage disposal system shall be supported by a Professional Engineer with expertise in the field and approved by the Chief BuildingOfficial or their designate. Any deviation in the location and size of the sewage system must continue to meet the maximum disturbed area allocation for the Unit, consistent with the Master Site Plan agreement for Johnston Point. 12.

Human Remains and ArchaeologicalResources a. That in the event that deeply buried archaeologicalremains are discovered during construction or site development of a lot, the Owner shall immediatelycontact the Township of South Frontenac

Development Services Department and the Ministry of Tourism, Culture and Sport, and b. That in the event that human remains are discovered during construction or site development of a lot, Owner shall immediately contact the Township of South Frontenac Development Services Department, the Ontario Provincial Police (OPP), the Ministry of Tourism, Culture and Sport and the Registrar or Deputy Registrar of the Cemeteries Unit of the Ministry of Consumer Services. c. That if during the process of development any archaeological resources or human remains of Aboriginalinterest are encountered, the Owner shall immediatelycontact the Algonquins of Ontario Consultation Office at: Algonquinsof Ontario Consultation Office 31 Riverside Drive, Suite 101 Pembroke, Ontario K8A 8R6 Telephone: (613) 735-3759 Fax: (613) 735-6307 email: algonquins@tanakiwin.com

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Brandon Potter North Shore Road, South Frontenac

SURVEYORS

Kerry Boehme

/Q/%me

Sincerely,

septic beds. All were behind the 40m Setback as per the Site Plan provided.

On Wednesday December, 1st 2021 we attended North Shore Road, South Frontenac to lay out the house and

RE:

A1’l’N:

KOH2L0

North Shore Road South Frontenac, Ontario

PC Custom Construction

December 7”‘,2021

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March 8th, 2022 PC Custom Construc on North Shore Road South Frontenac, Ontario K0H 2L0

ATTN: RE:

Brandon Po er North Shore Road, South Frontenac

This will confirm that we attended at North Shore Rd, South Frontenac on Dec 1, 2021 for the purpose of laying out a dwelling and septic bed according to a Site Plan prepared by Zanderplan (file 21-212). The work was carried out on that day. We did not return to do an as-built so cannot confirm the actual position of the works constructed.

Sincerely,

Kerry Boehme

5503 Highway 62 South, Belleville, K8N 4Z7 p: 613.966.9898 | f: 613.392.1741 belleville@ibwsurveyors.com

NOTES:

THE SEWAGE DISPOSAL SYSTEM SHALL BE IN COMPLIANCE WITH THE MINIMUM CLEARANCES LISTED IN OBC 8.2.1.4.

ING 1.5m WIDE PATHWAY TO BE COMPOSED OF 100mm GRANULAR ‘A’ (OR EQUIVALENT)

TB AC K

(30 31.4 m 9 MI N.)

PR 50 IMA 0m RY ² SE

(BU

ILD

ING

DRAPE BASED TOPOGRAPHIC CONTOURS PROVIDED BY WESA

(5m5.00 MI N.)

)

AR EA

) ING D L I (BU

.0 4 3

SILT FENCE TO BE INSTALLED OUTSIDE 40m SETBACK

00 . 34

10.0%

1101 EMERALD

0 9.0 IN.) M (3m

1.50

K AC TB E S 40m

38 20.

00 0

REFER TO ARCHITECTURAL DRAWINGS FOR UNDERSIDE OF FOOTING (USF) ELEVATION. INSULATION SHALL BE REQUIRED WHERE THE FINISHED GRADE ELEVATION (FG) IS LESS THAN 1.37m ABOVE THE USF.

4.0%

SE TB AC K

BEDROCK ASSUMED AT ELEV. 133.800 (OBTAINED FROM ONTARIO WELL RECORD FOR 1101 EMERALD WELL).
REFER TO SITE PLAN FOR REQUIRED TREE CLEARING

13 2. 48

EX IST

AC K( SE PT

IC)

40 m

AL AR TER EA NA 50 TE 0m SE PT ²

SE TB

8.0%

WA Y IVE

0 0 0 3.

40.1

60 m

EXISTING AND PROPOSED DRIVEWAYS SHALL BE EXTENDED WITH 100mm GRANULAR ‘A’ GRAVEL ONLY AND MUST BE MAINTAINED IN A GRAVEL CONDITION.

00 0

1 10

.7 3 3

A PERMIT FROM KFL&A PUBLIC HEALTH SHALL BE OBTAINED FOR CONSTRUCTION OF THE ON SITE SEWAGE DISPOSAL SYATEM.

EXISTING 450mm CULVERT UNDER DRIVEWAY

10 m

0 0 0

GRADE 3:1 MAX TO EXISTING

Not Valid Unless Signed And Dated

LEGEND: WELL LOCATION

PROPOSED DRIVEWAY

LIGHT DUTY SILT FENCE OPSD 219.110

EXISTING SWALE ESTIMATED LOCATION OF EXISTING DRIVEWAY

135

1m CONTOURS

8 61

13 4.

13 2.0%

0 .7 3 13 5 0 55

1:500 1:200

DESIGN: SO 3

ISSUED FOR SITE PLAN APPROVAL

3/23/2022

ISSUED FOR SITE PLAN APPROVAL

3/8/2022

ISSUED FOR SITE PLAN APPROVAL

12/17/2021

JOHNSTON POINT CONDOMINIUM

CONSULTING ENGINEERS PLANNERS

CHECKED: ND

REV.#

REVISIONS

DATE

INITIAL

LOT 11 GRADING AND DRAINAGE PLAN DATE:

2022-03-23

CONTRACT No. 21603-1

DWG 1

Page 236 of 265

OVERLAND FLOW

8 4

24 SCALE:

DRAWN:

BOTTTOM OF 2.0% SLOPE

13 5. 56

40m SETBACK (BUILDING)

1:500

HOUSE FOUNDATION

13 5.

13 60 0

35 m

0 10

0 40 5. 13 5

0 5 4 5.

0 0 .3 5 13

SANITARY HOUSE CONNECTION (REFER TO BUILDING PLUMBING DESIGN)

EXISTING DOCK

70 0

50 5. 7 13 FFE: 136.390 TFW: 136.030

4.0%

2.0%

13 13 5. 5. 83 80 0 0

0 80 5.

13 40 0 5. 13

2.0%

3.0%

K:\Projects\21603 - Lot 11 Johnston Point\21603-1 Project\Drawings\layouts\x21603-1 Grading & Drainage.dwg 2022-03-23 4:31 PM Steven E. Oliver

0 5 6 5.

ECOFLO ST-650 (REFER TO SEPTIC DESIGN) WASTEWATER INLET INV. @ 135.360 ~15m 125mmØ SAN @ 1.0%

LOUGHBOROUGH LAKE

SEPTIC TANK WASTEWATER OUTLET INV. @ 135.510 20 7 . 5 13

4.5%

MIN. 2.0% SLOPE 4.5m FROM HOUSE FOUNDATION (TYP.)

2.0%

5.0%

2.0%

SE TB AC K

5.0%

30 m

5 3 1

35 5

38 3

1:200

Johnston Point Conceptual Site Plan - Unit 11

Page 237 of 265

Part Lot 24, Concession 6 Geographic Township of Loughborough Township of South Frontenac COUNTY OF FRONTENAC

135

tic ep 2 S ary 500m m i Pr ea Ar m 5.2

135 136

41.8m

Unit 11 Site Sta�s�cs – RLSW-108 Zone

Unit 10

4.0

m 4

1101 Emerald Lane 8.3m

Existing Dwelling

134

30.5m

2 5m ction 9 5 ru t a ns Co Are

Proposed Well (Test Well Location)

19.2m

Construction Areas (595sq.m)

5 13

a etb m

Provincially Significant Wetlands

.0m

Unit Boundary

a etb

.0m 60

a etb m

Legend

21.3m

Existing Well

c pti Se 2 ate 0m ern 50 Alt rea A

32.3m

ou or

Requirement Proposed 10,000m2 23,169m2 76m 124.0m 91m 298.9m 30m 40.0m 10m 62.7m 3m 19.2m 59m2 TBD 5% TBD 11m < 11m Building – 40m Building – 40m Setback from High Water Primary Sep�c – 60m Primary Sep�c – 60.0m Mark or Flood Line (min)* Alternate Sep�c – 60m Alternate Sep�c – 80.0m Uses Permi�ed Within 40m Walkway and Dock Walkway and Dock Number of Docks (max) 1 1 Dock Area (max) 20m2 20m2 Dock Length (max) 8m 8m Walkway Width (max) 1.5m 1.5m

- Yard Setbacks Measured to 595m2 Construc�on Area on Plan

da r y

.6m 23

133

Provision Lot Area (min) Lot Frontage (min) Water Frontage (min) Front Yard (min)* Rear Yard (min)* Interior Side Yard (min)* Gross Floor Area (min) Lot Coverage (max) Height (max)

Condom in

133

a erl t in

.1m 25

c Blo

ug Lo

a dL

L gh

ium Bou n

Sho

d re R

bl Peb

th Nor

Warning Signage

Emerald

Unit Location Plan

Unit 15

4 13 3 13

a etb

132 31 1

130

129

128

Primary Septic Location

127

Alternate Septic Location

126

Proposed Driveway

30m High Water Mark / Flood Line Setback

40m High Water Mark / Flood Line Setback 60m High Water Mark / Flood Line Setback

u oro

ug Lo

Pa th to Wa ter

50m High Water Mark / Flood Line Setback

a hL

Notes:

Version Date: November 9, 2021

40 Sunset Boulevard, Perth, ON

File No. 19-005

613-264-9600

127 128 0 13 3 1 3 134

137

133

126

135

137

2 13 1 13 30 1

Unit specific plans included with the Master Site Plan are for conceptual purposes only and have not been tested or verified by consultants as will be required in the case of individual site plan applications. ZanderPlan assumes no responsibility for the accuracy or viability of the conceptual unit site plans that are subject to all municipal requirements, engineering studies, the requirements of the benefit permit, the requirements of the condominium agreement, and requirements of the declaration. The co-ordinates used for the preparation of the Master Plan are reproduced from the draft plan of condominium and accuracy of that plan is verified by an Ontario Land Surveyor.

12 12 9 12 8 12 7 6

Final dwelling size & location, septic size & location, dock location, and the pathway to the water will be determined through a future site plan control application for the unit. All site improvements shown in the conceptual master plans, including but not limited to driveway locations, have been placed without regard to topography or feasibility of design or construction of such features in locations shown and may change or be relocated subject to all restrictions in the zoning, condominium agreement, declaration and master site plan agreement.
Per the Overall Benefit Permit warning signage and speed signage have been shown within the travelled road to maintain 30km/h speeds and warn drivers of potential species within the roadway. The signs have been installed in the locations shown on this plan and on the Master Site Plan.
Lands within the 30 metre setback from the High Water Mark / Flood Line for the lot will comprise a shoreline protection area / no cut zone. All vegetation with the exception of invasive species shall be retained and maintained in a natural state.
Lands within the 40 metre setback from the High Water Mark / Flood Line of the lot will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained unless approved for removal. Vegetation clearing for development including driveways, building and septic fields shall not occur between April 1st and October 30th. Clearing may only occur during this period if a qualified professional is present on-site.
The proposed dock must only be a pole dock or floating dock. Removal of aquatic vegetation is not permitted.

Path t o Wat er

Proposed Dock - 20.0m2 (2.5m by 8.0m)

0 5

50 Metres

100

Page 238 of 265

February 17, 2022

File: SPC/FRS/34/2022

Sent by E-mail Claire Dodds, Director of Development Services Township of South Frontenac P.O. Box 100 Sydenham, ON K0H 2T0 Dear Ms. Dodds: Re:

Application for Site Plan Control PL-2022-0001 (Allair / Taylor) Part Lot 24, Concession 6; Unit 11 Johnston Point Condominium Township of South Frontenac (Loughborough District) Waterbody: Loughborough Lake / Provincially Significant Wetland

Cataraqui Conservation staff have reviewed the technical circulation for the abovenoted application, including the following: • • • • • •

Application for Site Plan Approval (Sean Allair & Lisa Taylor, Dec. 14, 2021) Site Plan Sketch for Unit 11 – (Zanderplan, Dec. 17, 2021) Unit 11 Lot Grading & Drainage Plan (Ainley, Dec. 17, 2021) Elevation Plans (unnamed & undated) House Plans (unnamed and undated) Letter from IBW Surveyors (Dec. 7, 2021)

Summary of Proposal / Site Description The proposal involves construction, filling and site alteration / lot grading for a 2.3 hectare parcel of land described as Unit 11, Johnston Point Condominium. The subject property is located along the north shore of the east basin of Loughborough Lake, east of Perth Road and south of North Shore Road in South Frontenac Township. The property is currently vacant. The property is located at the eastern end of the Johnston Point plan of condominium development. A portion of the Loughborough Lake provincially significant wetland (PSW) is located to the west of the subject property. The topography of the property can be characterized as rising steadily from the shoreline toward the interior of the lot where development is proposed. Cataraqui Conservation 1641 Perth Road, PO Box 160, Glenburnie ON, K0H 1S0 • info@crca.ca • 613-546-4228 • CataraquiConservation.ca

Page 239 of 265 Page 2 of 3

Discussion The main interests of Cataraqui Conservation in this proposal are the avoidance of natural hazards (e.g. flooding and erosion) associated with the shoreline of Loughborough Lake, the protection of natural heritage features (e.g. woodlands and wetlands) and water quality. Staff provide the following comments for the Township’s consideration and action/response by the applicant. Natural Hazards

The setbacks for development proposed in the original Environmental Impact Assessment (EIA) (Ecological Services, June 12, 2014) and the addendums to the EIA (Ecological Services, March 30, 2016 and November 2, 2020) place all development outside of any area that may be subject to risk due to flooding and erosion associated with the shoreline of Loughborough Lake. Staff have no concerns from a natural hazard perspective. Natural Heritage / Water Quality
The EIA recommended a 30 metre “no cut” zone so that a proper buffer is maintained along the shoreline. This area has been appropriately identified in a note (#3) on the site plan drawing as a “no cut zone.”
The EIA recommended a 40 metre “Tree Protection Area” setback to protect trees greater than four inches in diameter. This is noted in a note (#4) on the site plan drawing.
Staff note that all development is proposed to be outside of the required 40 metre setback from the highwater mark of Loughborough Lake. Staff have no concerns from a natural heritage and water quality perspective. Recommendation Staff have no objection to the approval of application PL-2022-0001 based upon our consideration for natural hazards, natural heritage, and water quality protection policies Please inform this office in writing of any decisions made by South Frontenac Township regarding this application.

Cataraqui Conservation 1641 Perth Road, PO Box 160, Glenburnie ON, K0H 1S0 • info@crca.ca • 613-546-4228 • CataraquiConservation.ca

Page 240 of 265 Page 3 of 3

Ontario Regulation 148/06 Please note that a portion of the property is subject to Ontario Regulation 148/06: Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses, which is administered by Cataraqui Conservation. The purpose of the regulation is to ensure that proposed changes (e.g. development and site alteration) to a property are not affected by natural hazards, such as flooding and erosion, and that the Loughborough Lake wetland complex is protected. The applicant or future owner(s) of the lands will be required to contact the undersigned at the building permit stage for more information regarding permitting requirements under Ontario Regulation 148/06. If you have any questions, please contact the undersigned at (613)546-4228 extension 244, or by e-mail to aschmidt@crca.ca.

Yours truly,

Andrew Schmidt Andrew Schmidt Supervisor, Development Review /as c.c.

Michelle Hannah, Planning Assistant, South Frontenac Township (via e-mail)

Cataraqui Conservation 1641 Perth Road, PO Box 160, Glenburnie ON, K0H 1S0 • info@crca.ca • 613-546-4228 • CataraquiConservation.ca

Page 241 of 265

To: Council Prepared by: Public Services Deparment Date of Meeting: April 5, 2022 Subject: Tender # PS-2022-10 – Bellrock Road Reconstruction Summary This report provides background on the budget and award of contract for the Bellrock Road Reconstruction (Project # 22-23) from Road #38 to 1.4 km west.

Recommendation This report is for information only.

Background In February of 2022, Council approved its 2022 Budget which included the reconstruction of a 1.4km section of Bellrock Road an arterial roadway within the Township. This includes inplace full depth processing of the existing road surface, granular ‘A’ placement, rock removal to limit roadside hazards, Superpave hot mix paving of 3.5m driving lanes with a 1.5m paved shoulder (10m road platform) and culvert removal and installations. The Bellrock Road Reconstruction is a Schedule “A” project under the Municipal Class Environmental Assessment process and is otherwise considered pre-approved under the provisions of the Ontario Environmental Assessment Act. The design for this project was finalized in 2022 and involves some unique construction challenges that include: limited staging areas, proximity to significant wetlands, environmental protection, and traffic control (AADT of 2148 - 2019). Terms of the contract require that all work be completed on or before September 30th, 2022. On February 17th, 2022, the Township released a tender for the project on Biddingo and advertised on the Township’s website. On March 9th, 2022, the tender closed with a total of six (6) tender submissions received.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 242 of 265 Township of South Frontenac Staff Report - Tender # PS-2022-10 – Bellrock Road Reconstruction

The final results of the tender bids were as follows:

Supplier Crains Construction Limited

Total (Inc. Non-Refundable HST) $825,960.07

G. Williams Paving

$853,439.58

Len Corcoran Excavating Ltd. O. Bettschen Construction Ltd. R. W. Tomlinson Ltd. Coco Paving Inc.

$851,795.82 $695,686.82 $810,890.13 $800,851.20

All of the tenders were subsequently found to be complete and in compliance with the requirements of the procurement bylaw. One (1) of the bids had mathematical errors that were subsequently identified and corrected. Discussion/Analysis Staff completed a detailed review of O. Bettschen Construction Ltd. bid submission and found their tender bid to be balanced. O. Bettschen Construction Ltd. has worked on contracts locally and most recently completed the High Falls culvert replacement for the Township in 2020. A review of references provided for the project were also found to be in order. This project is within the prescribed budget and has therefore been awarded to O. Bettschen Construction Ltd. under Delegated Authority of the procurement bylaw. Financial Implications The 2022 Budget allowance for the overall project is $970,000 based on the original scope (see attached capital detail sheet) and is fully funded by the Ontario Community Infrastructure Fund.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 243 of 265 Township of South Frontenac Staff Report - Tender # PS-2022-10 – Bellrock Road Reconstruction

A detailed breakdown of the revised project budget is provided below:

ACTIVITY

COST ($)

a) Engineering/Tender Preparations/Permits b) O Bettschen Construction Ltd. (low bid Net HST) c) Inspection / Contract Administration / Quality Assurance Testing / As-built Drawings d) Allowance – Asphalt Cement Index Adjustment

$7,000.00 $695,686.82 $49,000.00 $20,000.00

Subtotal

$771,686.82

Contingency Allowance - 10% of the items b) and c) only

$74,468.68

Revised Project Budget (Inc. Non-Refundable HST)

$846,155.50

Approved Budget (2021/2022)

$970,000.00

Estimated Surplus

$123,844.50

Note all costs include Non Recoverable HST

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

Notice/Consultation •

Director of Corporate Services & Treasurer

Attachments

Bellrock Road Reconstruction 2022 Capital Detail Sheet

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 244 of 265 Township of South Frontenac Staff Report - Tender # PS-2022-10 – Bellrock Road Reconstruction

Approvals

Submitted By:

Reviewed By:

Ronnie Joslin, RCJI Construction and Technical Services Technologist

W. Troy Dunlop, C.E.T. Manager of Technical Services and Infrastructure

Approved By:

Louise Fragnito Interim Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Capital Project Detail Sheet

Project Information Project Name: Bellrock Road Reconstruction

Type of Project: Arterial Roadway Basis for Activity: Asset Renewal

Project Number: 22-25 Department: 3300 - Hardtop

Relationship to Strategic Plan: N/A

Description: Reconstruction of Bellrock Road (0.6km east of Cross Rd to Road 38) 1.4km long x 10m width. Two lifts of asphalt on pulverized road base with additional granular A – finished with 50mm base lift and 40mm top lift hot mix asphalts.

Rationale: Roadway was last rebuilt in 1983 and is among highest priorities for Arterial reconstruction in Asset Management Plan. OCI rating of 21.9/100 (2019)

Staff Contact: Troy Dunlop (tdunlop)

Project Finances

Actuals Expensed to Current Year

Description 55290 - Contracted Services Expenses / Expenditure Total 41500 - Grnts-Prov Total

Budget

Revenues / Funding Source

Total Project

Prior Approved

2022

2023

2024

2025

2026

970,000

Page 245 of 265

Page 246 of 265

To: Council Prepared by: Fire & Emergency Services Department Date of Meeting: April 5, 2022 Subject: SFFR Tender – 3 ½ Ton Pickup Trucks

Summary The report provides information on the Tender award for SFFR of three (3) ½ ton Pickup Trucks.

Recommendation This report is for Information only

Background In accordance with the Township’s Fire Department fleet asset management plan, a leaner fleet plan has been established to increase operational efficiency, reduce maintenance costs, and reduce fuel consumption and greenhouse gas emissions. The 2022 South Frontenac Fire and Rescue Capital Budget included the purchase of three (3) ½ ton heavy duty / off road pickup trucks to be used as Rapid Response Units assisting with medical responses, wildland fire responses, and overall access to many private lanes otherwise inaccessible by fire department large fleet apparatus. On February 17, 2022, SFFR staff released a tender request for three (3) ½ ton pickup trucks to act as Rapid Response Units for Stations 4 (Hartington), Station 6 (Perth Road) and 7 (Latimer Road). This tender was posted on the Township website, local newspaper, and Biddingo website. A budget of $225,000.00 for the three (3) units was approved by Council in February of 2022.

Discussion/Analysis The following submissions were received on March 23, 2022 in response to the tender:

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 247 of 265 Township of South Frontenac Staff Report - SFFR Tender – 3 ½ Ton Pickup Trucks

Bidder

Price

Revell Ford

$184,065.00 + HST

James Braden Ford

$188,529.00 + HST

Staff has reviewed and evaluated the Tender submissions and confirm that the 1/2 ton pickup units from Revell Ford, meet and/or exceed the requirements in the specification document. The anticipated delivery dates of August 2022. Council should note that the budgeted amount of $225,000 includes the additional cost of outfitting these units with logo/stripping, emergency lights and sirens, and installation of mobile radios. The approximate cost to complete this additional installation is $12,000 per unit. The total cost with all components is anticipated to be within the approved budget of $225,000. As per the Township procurement policy, the tender has been awarded to Revell Ford under delegated authority.

Financial Implications The cost of the three 1/2 Ton Pickup Truck Rapid Response Units was approved in the 2022 capital budget and will be funded from the SFFR Fleet Capital Reserve.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •

Priority: 3. Ensure the organizational capacity to deliver cost-effective services in a changing world.

Notice/Consultation List internal and external stakeholders consulted in developing the report, for example:

Public Services Staff Treasury Staff

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 248 of 265 Township of South Frontenac Staff Report - SFFR Tender – 3 ½ Ton Pickup Trucks

Attachments 2022 Budget Capital Project Detailed Sheet

Approvals Submitted By:

Darcy W. Knott Director of Fire and Emergency Services Fire Chief/CEMC Approved By:

Louise Fragnito Interim Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Capital Project Detail Sheet

Project Information Project Name: Rapid Response Unit x 5 -2021(2) & 2022(3)

Type of Project: Equipment

Project Number: 21-03

Basis for Activity: Growth Related

Department: 2100 - Fire

Relationship to Strategic Plan: Priority #2 - Promote and support growth that meets the community’s needs

Description: 2022 Budget includes 3 Pickup Trucks - Rapid Response Units

Rationale: Part of changes made to the FD Fleet and Asset Management Plan in 2021. Two units were included in 2021 Budget with remaining 3 units will complete the change in the use of Rapid Response Units.

Staff Contact: Darcy Knott (dknott)

Project Finances

Actuals Expensed to Current Year

Description 80105 - Fleet

Expenses / Expenditure

Total 49650 - Reserve Total

Budget

Revenues / Funding Source

Total Project

Prior Approved

2022

2023

2024

2025

2026

1,714

375,000

150,000

225,000

1,714

375,000

150,000

225,000

375,000

150,000

225,000

375,000

150,000

225,000

Page 249 of 265

Page 250 of 265

To: Council Prepared by: Office of the Clerk Date of Meeting: April 5, 2022 Subject: Municipal Election 2022 Summary This report provides information with respect to deadlines, processes, and related information for both candidates and voters in South Frontenac.

Recommendation This report is for information only. Background Municipal Elections occur every four years. The current term of Council ends on November 14, 2022 as per changes made to the Municipal Elections Act in 2018. Discussion/Analysis Nominations: Nominations open on May 2, 2022 at 8:00 am. Candidates interested in running for office will be able to visit the Elections page on the Township’s website. Nomination Day, which is the deadline to file a nomination as a candidate, change an office being run for, or to withdraw a nomination, is Friday, August 19, 2022 between 9:00 am and 2:00 pm. The withdrawal of a nomination must be in writing and filed with the Clerk’s office before 2:00 pm. on nomination day. The prescribed form to file a nomination will be posted on the township’s website. A link will be available on the Elections page. The form must meet the following requirements: The nomination shall, (a) be in the prescribed form. (a.1) in the case of a nomination for an office on a council that must be endorsed by at least 25 persons, be endorsed in accordance with subsection (1.1) and be accompanied by a prescribed declaration by each of the persons endorsing the nomination. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 251 of 265 Township of South Frontenac Staff Report - Municipal Election 2022

(b) be accompanied by a declaration of qualification in the prescribed form, signed by the person being nominated; and (c) be accompanied by the prescribed nomination filing fee. 1996, c. 32, Sched., s. 33 (2); 2002, c. 17, Sched. D, s. 11; 2016, c. 15, s. 23 (2); 2017, c. 10, Sched. 4, s. 8 (6). While the Act allows for electronic filing of the nomination papers and the 25-person endorsement, the Clerk of South Frontenac will only be accepting nominations in person and not electronically. The fee for filing nomination papers for Mayor is $200.00, with Council and School Board nomination fee being $100.00. When nomination papers are filed, the candidate will receive a candidates’ guide, the preliminary maximum campaign expense limit, and the receipt for the filing fee. The candidate must have regard for Section 88.8 of the Municipal Elections Act about campaign contributions. No contribution should be made or accepted unless a person is a candidate. Voters List MPAC’s Voter Look-Up tool will be available through a link on the township’s website. Voter Look-Up allows eligible voters to check if they are on the Voters’ List, to remove their name, add their name or amend their information. This process helps to ensure accuracy and provides eligible voters the opportunity to update the Voters’ List in advance of the election. Joint advertising with the other Frontenac’s will direct eligible voters to the Voter Look-Up. Beginning in early September 2022, a person may apply to have their name added, removed, or amended to the Voters’ List. Election staff will be available at the Township office located at 4432 George Street, Sydenham to assist with this process. Eligible Voters A person is entitled to be an elector at an election held in a local municipality if, on voting day, he, or she (a) (b) (c) (d)

Reside in the local municipality or is the owner or tenant of land there, or the spouse of such owner or tenant Is a Canadian citizen Is at least 18 years old; and Is not prohibited from voting under subsection (3) by law.

The following are prohibited from voting: 1.

A person who is serving a sentence of imprisonment in a penal or correctional institution.

A corporation. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 252 of 265 Township of South Frontenac Staff Report - Municipal Election 2022

A person acting as executor or trustee or in any other representative capacity, except as a voting proxy in accordance with section 44.

A person who was convicted of the corrupt practice described in subsection 90 (3) if voting day in the current election is less than five years after voting day in the election in respect of which he or she was convicted.

Voting In South Frontenac, telephone and internet voting has been utilized since the 2006 Municipal Election. This platform allows for seasonal property owners to vote without travelling to participate in” in-person” voting and addresses accessibility considerations that are legislated. Eligible voters will receive by mail their voting credentials directly from the Township and will be able to vote from 8:00 am on Monday, October 17, 2022 to 8:00 pm on Monday, October 24, 2022 when the voting period ends. With telephone and internet voting, there is no need for the traditional polling stations and election staff such as returning officers and poll clerks. The municipality will be utilizing the Council Chambers as a Voter Help Centre during the voting period; however, this is only to provide assistance to individual who request it, do not have good internet or phone service at home, or need to be added to the Voters List and decide to vote at the help centre once they’ve been added to the Voters’ List through the enumeration process. Election Results Plans are in place to provide election results as soon as possible after the 8:00 pm closing of the polls on October 24, 2022. Like the 2018 Municipal election, we will be expecting candidates to assemble in the community room of the Sydenham Library. Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable):

Notice/Consultation

Other Frontenac Municipalities -AMCTO Municipal Property Assessment Corporation – Enumeration Team

Attachments None www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 253 of 265 Township of South Frontenac Staff Report - Municipal Election 2022

Approvals Submitted By:

Angela Maddocks Clerk Approved By:

Louise Fragnito Interim Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 254 of 265

To: Council Prepared by: Office of the Clerk Date of Meeting: April 5, 2022 Subject: Use of Corporate Resources for Elections Purposes Summary This report is for information only and is intended to be a reminder to Council members and potential candidates of the regulations under the Municipal Elections Act.

Recommendation This report is for information only. Background The Municipal Elections Act, 1996, establishes the election campaign finance rules for Candidates running in a municipal election. Public funds are not to be used for any election related purposes, including the promotion of, or opposition to, the candidacy of a person for elected office. The Municipal Elections Act, more specifically section 88.8 (4) relating to campaign contribution rules, prohibits the municipality, the Corporation of the Township of South Frontenac, from making contributions in any form, which includes its assets, resources, and employees. Throughout the Campaign Period the following restrictions will be applied to all Candidates, including acclaimed Candidates, effective Nomination Day (August 19, 2022): Technology Restrictions Candidates, and members of Council shall not use Corporate Resources, for any electionrelated purposes, including computers, cell phones, tablets, printers, scanners, or other services such as a Township issued email. Township of South Frontenac websites, including www.southfrontenac.net, and engagefrontenac.ca shall not include any electionrelated campaign material or links to sites that feature election-related campaign material. Effective Nomination Day, no form of Township controlled social media shall be used for campaign purposes.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 255 of 265 Township of South Frontenac Staff Report - Use of Corporate Resources for Elections Purposes

Communications Restrictions Members of Council are responsible for ensuring that the content of any communication material, printed, hosted, or distributed by the Township of South Frontenac, is not election campaign related. Candidates shall not print or distribute any election campaign related material using municipal funds and the Township of South Frontenac will not distribute material, through electronic or non-electronic means, which it determines is election campaign related. The Township’s logos and branding material shall not be printed or distributed on any election materials or included on any election campaign related website. Photographs produced for and owned by the Township of South Frontenac shall not be used by Candidates for any election purposes. No advertising paid for by the Township of South Frontenac shall contain the name of a Councillor or the Mayor unless consistent with their duties as an elected official. Council Expense Allowance Restrictions Councillor’s expense allowance shall not be used for any election-related purposes including sponsoring any advertisements, flyers, newsletters or householders, mileage, or meals from the day after Nomination Day up to and including Election Day (October 22). Employee Engagement Councillors shall not use employee resources to assist them for election purposes; however, staff continue to be available to all members of Council to assist them in their roles as Township Councillors. Employees engaged in political activities must take care to separate those personal activities from their official positions. Employees may participate in political activity at the federal, provincial, and municipal levels providing that such activity does not take place during work hours or use corporate assets or resources, or property. These restrictions do not preclude a member of Council from performing their duties as a Councillor, nor inhibit them from representing the interests of their constituents. Financial Implications none Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable):

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 256 of 265 Township of South Frontenac Staff Report - Use of Corporate Resources for Elections Purposes

Notice/Consultation None Attachments None Approvals Submitted By:

Angela Maddocks Clerk Approved By:

Louise Fragnito Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Again, our sincere thanks for all that you have done for us. Hoping to see you on April 23"".

Our future ideas are to put in new LED lighting for the baseball diamonds, a walking pathway around the perimeter and throughout our park and hopefully some more park benches as well. Once a plan for development is in place, we also hope to benefit from a government program to plant trees throughout our 32 acres. At present we have anew steel roof waiting to be installed on the canteen and we are anxious to try out our “new” fryer which was donated just as the pandemic shut us down.

We have a beautiful building ready for this season! We are very optimistic that 2022 will be a year for a full season of baseball! Events in the park begin on April 30"‘with a huge Vendors Market taking place from 9 to 4. The next two weekends we are booked with tournaments. Teams are presently forming and signing up for the regular weekly games. We expect to have regular ball games four nights a week.

The past two and a half years have been extremely trying for all residents and businesses under your charge and for you yourselves personally. I am sure many difficult decisions were made. Thank you for the effort you made for all in the community and we thank you for the help you have given us.

South Frontenac Township Council has been very supportive of lnverary Youth Activities Inc. and our goals at Ken Garrett Memorial Park and we sincerely thank you.

I cannot believe we have ?nally reached our goal and can now celebrate with the Grand Opening of our new accessible washroom building! All will take place at Ken Garrett Memorial Park in Inverary on April 23, 2022 at ll:00 a.n1.

To all Members of Council,

Council Members South Frontenac Township 4432 George Street PO. Box 100 Sydenham, ON KOH 2T0

March 22, 2022

P.O. Box 86 4010 Perth Road Inverary, Ontario KOH1X0

since 1975

INVERARY YOUTH ACTIVITIES INC.

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Page 258 of 265

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March 10, 2022 Municipalities of Ontario Re: Setbacks for industrial-scale wind turbines Wind Concerns Ontario has released its recommendations for setbacks between industrial-scale or gridscale wind turbines and homes, and other buildings such as schools, long-term-care facilities, worker housing, etc. The recommendations were developed after a review of current municipal bylaws and Official Plans, a review of setbacks employed in other countries around the world, and information on complaints of noise and adverse health effects collected in Ontario. The setback recommended is 2 km between turbines and property lines. We believe this is a “reasonable compromise” and is more likely to be protective of health and safety than the current Ontario government setback of 550 metres, which is unchanged from 2009. Please see the accompanying recommendation document. Wind Concerns Ontario is a coalition of community groups, families and individuals concerned about the negative impacts of industrial-scale wind turbines on the economy, the environment, and people’s health.

Jane Wilson RN, B.A. President WIND CONCERNS ONTARIO president@windconcernsontario.ca

WIND CONCERNS ONTARIO 91047-RPO SIGNATURE CTR KANATA ON K2T 0A3

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Community group coalition recommends 2-kilometer setback for Ontario wind turbines to protect health, safety March 8, 2022 OTTAWA— Wind turbines built in Ontario to generate electricity from wind energy should have a setback of a minimum of two kilometers says Wind Concerns Ontario. Ontario’s present regulations for siting of wind turbines cite a minimum of 550 metres; that is not adequate to protect health or safety, Wind Concerns Ontario says. The Ontario government currently has almost 7,000 formal Incident Reports documenting environmental noise pollution, dating from 2006 to the end of 2018, many of which also contain citizen complaints of adverse health effects.1 “Since wind turbines first started operating in Ontario, people have been complaining about the noise,” says Jane Wilson, RN, Wind Concerns Ontario president. “The comments made to Provincial Environmental Officers are just heartbreaking—people cannot sleep for days on end. They often leave their homes to get rest. Some of them leave, and never go back.” Environmental noise pollution is a known factor in adverse health effects including sleep disturbance, which over the long term, can lead to other health effects such as high blood pressure and other cardiac problems. The Ontario government pledged to monitor research around the world and revise regulations as required, but this has not occurred, Wind Concerns Ontario says. The Ontario government returned siting powers to municipalities when it amended the Planning Act in 2019, but it did not provide any guidance as to what new zoning by-laws could be. At present, many jurisdictions—particularly those with a long history of using wind turbines—are adopting greater setbacks for health and safety. In Bavaria, Germany, for example, setbacks from residences are 10 times the height of the turbine which is equivalent to more than 2,000 metres or 2 kilometres. In Spain, Sweden, Scotland and Poland, setbacks are between 1 and 2 kilometres. In its new zoning bylaw, the Ontario municipality of Dutton-Dunwich implemented a setback of 2,000 metres.

Wind Concerns Ontario. 2021. Response to Wind Turbine Noise Complaints by Ontario’s Environment Ministry 2018.

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Wind turbine noise is uniquely intrusive on the environment. U.S. acoustics professional Robert Rand says, “Unlike other power plant technologies which have numerous noise control options, the only reliable noise control for wind turbines is distance.”2 Other jurisdictions may have greater setbacks, and some have shorter, says Wilson. “We believe 2 kilometres is a reasonable compromise to protect health. Given the evidence, wind power operators should be supportive of every effort to be good acoustic neighbours.” Wind turbine setbacks need to apply to all types of receptors including residential locations, both participant and non-participant, work locations, including farm locations, other employment locations, care facilities and schools. A recent review of turbine equipment failures conducted by a group of Ontario municipalities also highlighted the inadequacy of the current setback of blade length plus 50 metres from property lines. The failure incidents profiled show that a minimum setback from the property line of tower height plus blade length (at least 200 metres for equipment used currently) is needed to protect against complete tower collapse. Additional distances are needed to protect against ice throw and the scattering of debris that can extend as far as twice the height of a wind turbine tower. New setbacks also need to be applied to any repowering of existing turbines. The current practice of “grandfathering” existing wind turbines is not appropriate in light of evidence. Wind Concerns Ontario is a coalition of community groups and individuals concerned about the negative impacts of industrial-scale or grid scale wind turbines (IWTs) on the environment, human health and the economy. contact@windconcernsontario.ca Jane Wilson www.windconcernsontario.ca

Rand, Robert. 2019. Health Impacts of Industrial Wind Turbines. Presentation at Erie County Community College, September 10, 2019.

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APPENDIX 1: CURRENT SETBACKS IN VARIOUS JURISDICTIONS EXAMPLES OF U.S. SETBACKS State

County

Setback (m)

Comment

Indiana

Miami

600

Property lines

Kansas

Pratt

628

Kentucky

Mason

1,600

Property Lines

Maine

Caratunk

2,414

Property Lines

Clifton

1,219

Residences

Nebraska

Lancaster

1,600

Residences

N. Carolina

Newport

1,524

Property Lines

Oregon

Umatilla

3,219

Residences

Wyoming

All Counties

1,100

5.5 X Height to Property Lines

*Note the setbacks to property lines, not the centre of houses as in Ontario

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EXAMPLES OF EUROPEAN SETBACK DISTANCES Country

Set-back

Austria

800 to 1,200 m

Denmark

4 X total height – 829 m

Estonia

1,000 to 2,000 m

Bavaria, Germany

10 x total height – 2,073 m

Baden, Germany

700 m

Brandenburg, Germany

1000 m

Sachsen, Germany

10 X hub height – 1,380 m

Hungary

1,000 to 2,000 m

Poland

10 x total height – 2,073

England

Local – 700 m to 10 x height

N Ireland

10 x rotor diameter – 1,386 m

Scotland

Local up to 2,000 m

Source: European Commission. 2018. Wind potentials for EU and neighbouring countries, p.52.

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-28 BEING A BY-LAW TO APPOINT A CHIEF ADMINISTRATIVE OFFICER/DEPUTY CLERK WHEREAS section 228 of the Municipal Act, S.O. 2001 c.25 provides that Council shall establish such policies and procedures it determines necessary to carry out the programs of the Municipality; and WHEREAS Section 229 of the Municipal Act, S.O. 2001 c.25 and amendments thereto, provides that Council may appoint a Chief Administrative Officer. NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

That,__________________ be, and is hereby appointed as Chief Administrative Officer and Deputy Clerk for the Township of South Frontenac effective __________, 2022.

That, _____________________, be and is hereby instructed to carry out the statutory duties of Chief Administrative Officer and Deputy Clerk as set out in the Municipal Act and all other relevant provincial legislation.

That, in addition to the statutory duties outlined in paragraph 2 above, the Chief Administrative Officer – Deputy Clerk shall perform the duties outlined in the Role Description attached hereto, and such other duties as may be prescribed by Council from time to time.

That, ____________________, shall hold office at the pleasure of the Council of the Township of South Frontenac and shall be paid the amount set out in his/her letter of employment/letter of acceptance dated ____________, 2022 following which she shall be paid in the manner set out by Council having regard for the Salary Schedule adopted by Council from time to time for Management positions.

That all other by-laws, resolutions, or actions of Council that are not consistent with or which are contractor to the provisions of this by-law are hereby repealed.

That this By-law shall come into force and effect on _________________

Dated at the Township of South Frontenac this 5th day of April 2022. Read a first and second time this 5th day of April 2022. Read a third time and finally passed this 5th day of April 2022.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-29 A BY-LAW TO CONFIRM GENERALLY ALL ACTIONS AND PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC ON APRIL 5, 2022 Whereas Section 8 of the Municipal Act, S.O. 2001 c. 25 and amendments thereto provides that a municipality has the capacity, rights powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act of any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act S.O. 2001, c. 25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of the jurisdiction described in the Table to Subsection 2, subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O 2001 c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise, and Whereas the Council of the Township of South Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, HEREBY ENACTS AS FOLLOWS: 1.

The all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on April 5, 2022 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.

That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac held April 5, 2022 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.

That all actions and proceedings of the Council of the Corporation of the Township of South Frontenac taken at its regular meeting held on April 5, 2022 except those taken by by-law and those required by bylaw to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Read a first and second time this 5 day of April, 2022. Read a third time and finally passed this 5 day of April, 2022. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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