Body: Council Type: Minutes Meeting: Regular Date: December 5, 2023 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council December, 5, 2023
Township of South Frontenac Council Meeting Minutes
Meeting #34 Time: 7:00 p.m. Location: Council Chambers / virtual via Zoom Present: Charlene Godfrey, Ray Leonard, Doug Morey, Steve Pegrum, Norm Roberts, Randy Ruttan, Ron Sleeth, Scott Trueman, Mayor Ron Vandewal Staff: Louise Fragnito - Chief Administrative Officer, James Thompson - Clerk, Michelle Hannah - Deputy Clerk, Brad Wright - Director of Development Services, Kyle Bolton Director of Public Services, Troy Dunlop, Manager of Engineering & Capital Projects, Christine Woods - Senior Planner (virtual), Jan Minaker - Manager of Human Resources
1
Call to Order
a)
Resolution Resolution No. 2023:34:01 Moved by Councillor Pegrum Seconded by Councillor Ruttan That the Council meeting of December 5, 2023 be called to order at 7:00 p.m. Carried
2
Declaration of pecuniary interest and the general nature thereof
a)
There were none.
3
Approval of Agenda
a)
Resolution Resolution No. 2023:34:02 Moved by Councillor Leonard Seconded by Councillor Trueman That the agenda be approved, as presented. Carried
4 a)
5 a)
6 a)
7
Scheduled Closed Session There was none. Recess There was none. Public Meeting There was none. Delegations
Minutes of Council December, 5, 2023 a)
Patricia Dawson and Hellen Hill were present to speak to Council regarding the proposed Alectra Energy Solutions, South Frontenac and Harrowsmith Energy Storage Projects.
8
Briefings
a)
Julie Gonyou and Chris Loreto from Strategic Corp spoke to Council regarding the proposed 2023-2026 Corporate Strategic Plan.
9
Approval of Minutes
a)
Resolution Resolution No. 2023:34:03 Moved by Councillor Trueman Seconded by Councillor Leonard That the minutes of the November 21, 2023 Council meeting be approved. Carried
10
Reports Requiring Action
a)
Strategic Plan Resolution No. 2023:34:04 Moved by Councillor Godfrey Seconded by Councillor Roberts That Council approve the 2023-2026 Corporate Strategic Plan document, attached as Schedule A to this report; and That Council direct staff to bring forward an implementation plan for the Strategic Plan in the first quarter of 2024. Carried
b)
Request for Lane Name Change – Neill Lane to James Thomas Lane Resolution No. 2023:34:05 Moved by Deputy Mayor Sleeth Seconded by Councillor Ruttan That Council direct staff to proceed with the advertising and notice requirements to rename Neill Lane. Carried
c)
2024 Meeting Schedule Resolution No. 2023:34:06 Moved by Councillor Pegrum Seconded by Councillor Trueman That notwithstanding By-law 2017-76, As Amended and By-law 2023-04, the following Council, Lake Ecosystem Advisory Committee and Recreation & Leisure Services Advisory Committee meeting dates be rescheduled as follows: • February 22, Recreation & Leisure Services Advisory Committee meeting rescheduled to February 29; • March 28, Lake Ecosystem Advisory Committee meeting rescheduled to March 21; and • July 9, Council meeting rescheduled to July 16; • December 26, Lake Ecosystem Advisory Committee meeting rescheduled to December 5; and That the 2024 Council, advisory committees and legislated committees meeting schedule, attached as Exhibit A to the Report, be approved. Carried
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Minutes of Council December, 5, 2023 d)
Support for Enabling Accessibility Fund – Mid Sized Projects Application for the Centennial Park Accessibility Upgrades Project Resolution No. 2023:34:07 Moved by Councillor Godfrey Seconded by Councillor Leonard That Council support a grant application to the Employment and Social Development Canada Enabling Accessibility Fund – Mid Sized Projects for the Centennial Park Accessibility Upgrades Project; and That authorization be given to the Mayor and the Clerk to sign a transfer payment agreement with Employment and Social Development Canada for the funding if the grant application is successful. Carried
e)
IESO Municipal Support Resolution for Battery Energy Storage Systems Resolution No. 2023:34:08 Moved by Councillor Pegrum Seconded by Councillor Trueman That Council receive for information the Harrowsmith and South Frontenac Battery Energy Storage Phase II Project Request for Municipal Support Resolution report; And further that, in principle, the Council of the Township of South Frontenac grant a Municipal Council Support Resolution for the proposed battery energy storage system bids located at 3891 Alton Road West, Harrowsmith and 3562 Trousdale Road, Hartington. And further, that Council support for the proposals be contingent on further negotiations taking place between the Township and Alectra Convergent JV to provide final approval should their bid to the IESO be successful. These negotiations would include, but not limited to: A review of all applicable Municipal and Provincial by-laws and Standards as determined by the Municipality including site plan control by-law. Further public consultation to review community concerns. Impact of all stages of the project on Township infrastructure and resources. Defeated - See Recorded Vote
f)
(Recorded Vote - 2023:34:08) Yeas: Councillor Godfrey, Councillor Pegrum, Councillor Sleeth, Councillor Trueman (4) Nays: Councillor Leonard, Councillor Morey, Councillor Roberts, Councillor Ruttan, Mayor Vandewal (5) Absent: (0) Resolution No. 2023:34:09 Moved by Councillor Ruttan Seconded by Deputy Mayor Sleeth That the Council of the Township of South Frontenac does not grant a Municipal Council Support Resolution for the battery energy storage system bids proposed at 3891 Alton Road West, Harrowsmith and 3562 Trousdale Road, Hartington. Carried - See Recorded Vote
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Minutes of Council December, 5, 2023 g)
(Recorded Vote - 2023:34:09) Yays: Councillor Godfrey, Councillor Leonard, Councillor Morey, Councillor Roberts, Councillor Ruttan, Councillor Sleeth, Mayor Vandewal (7) Nays: Councillor Pegrum, Councillor Trueman (2) Absent: (0)
11 a)
Advisory Committee Reports or Minutes There were none.
12
Reports Requiring Approval of By-laws
a)
Zoning By-law Amendment Application - PL-ZBA-2023-0048, Bob’s Lake CoOperative (ZanderPlan), Bedford District Resolution No. 2023:34:10 Moved by Councillor Morey Seconded by Councillor Pegrum That By-law 2023-96 being a By-law to amend Zoning By-law 2003-75, as amended, to amend the Limited Service Residential – Waterfront – Special Provision (RLSW-3) zone on lands described as Part of Lot 32, Concession 6 and Part of Lots 33 and 34, Concession 7, District of Bedford, be given first and second reading. Carried Resolution No. 2023:34:11 Moved by Councillor Godfrey Seconded by Councillor Trueman That By-law 2023-96 be given third reading, signed and sealed. Carried
13
Reports for Information
a)
Joint Rural Transportation Study
b)
Fuel Management System
c)
Bellrock and Petworth Mill Projects
d)
Rural Economic Development Support
e)
Close Out Report – 2023 Private Lane Upgrade Assistance Program
14
Committee of the Whole
a)
There was none.
15
Information Items
a)
Correspondence received from Sydenham High School regarding the 150th reunion.
b)
Correspondence received from Boulton Septic regarding Utilities Kingston
Page 4 of 6
Minutes of Council December, 5, 2023 septage disposal rate increase. c)
Additional Correspondence received regarding BESS Proposal (Distributed, December 5, 2023)
d)
Correspondence received from Alectra Inc. regarding South Frontenac and Harrowsmith Energy Storage Projects. (Distributed December 5, 2023)
16
Notice of Motions
a)
There were none.
17
Rise and Report regarding County Council and External Boards
a)
County Council Councillor Leonard did not provide an update.
b)
Police Services Board Councillor Leonard did not provide an update.
c)
Cataraqui Conservation Deputy Mayor Sleeth advised that the Cataraqui Conservation Board continued the Strategic Plan discussions. He also noted that the General Manager, Katrina Furlanetto is leaving the organization. Mayor Vandewal inquired about the status of permits and noted that he has received phone calls from residents regarding the speed in which permits are processed.
d)
Frontenac Community Arena Board Councillor Roberts advised that the arena is running smoothly.
e)
Quinte Conservation Councillor Roberts advised that the next meeting is December 21st where the budget approval will be on the table.
f)
Rideau Valley Conservation Authority Councillor Godfrey advised that at their last meeting there were budget and BESS discussions. She noted that there will not be a meeting in December.
18 a)
Announcements/Statements by Councillors There were none.
19
Closed Session (if requested)
a)
Resolution Resolution No. 2023:34:12 Moved by Councillor Ruttan Seconded by Councillor Morey
Page 5 of 6
Minutes of Council December, 5, 2023 That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following items: a) Approval of the November 7, 2023 Committee of the Whole “Closed Meeting” minutes. b) A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. c)A proposed or pending acquisition or disposition of land by the municipality or local board - Sydenham Area. d) Personal matters about an identifiable individual, including municipal or local board employees. Carried b)
Resolution - That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Resolution No. 2023:34:13 Moved by Deputy Mayor Sleeth Seconded by Councillor Pegrum That Council rise from the Committee of the Whole “Closed Meeting” without reporting. Carried
20
Confirmatory By-law
a)
Resolution Resolution No. 2023:34:14 Moved by Councillor Roberts Seconded by Councillor Leonard That By-law 2023-97, being a by-law to confirm generally all actions and proceedings of the Council of the Township of South Frontenac, be given first and second reading. Carried Resolution No. 2023:34:15 Moved by Councillor Godfrey Seconded by Councillor Leonard That By-law 2023-97, be given third reading, signed and sealed. Carried
21
Adjournment
a)
Resolution Resolution No. 2023:34:16 Moved by Councillor Morey Seconded by Councillor Ruttan That the Council meeting of December 5, 2023 be adjourned at 9:06 p.m. Carried
Ron Vandewal, Mayor
James Thompson, Clerk
Page 6 of 6
