Published February 5, 2019

Word Count 33348 words

Reading Time 157 min read

Body: Council Type: Agenda Meeting: Regular Date: February 5, 2019 Collection: Council Agendas Municipality: South Frontenac

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Document Text

Page 1 of 121

TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA TIME: DATE: PLACE:

7:00 PM, Tuesday, February 5, 2019 Council Chambers.

Call to Order

Resolution

Approval of Agenda

Resolution

Declaration of pecuniary interest and the general nature thereof

Scheduled Closed Session - n/a

Recess - n/a

Delegations

Kimberley Allan & Adam Lake, re: Inverary Youth Activities - Noise By-law Exemption (See Agenda Item 10 a)

Public Meeting

Resolution

Z-19/01 - Rezoning of Concession 8 , Part Lot 15, Storrington - 4065 Hiawatha Lane

4-7

Z-19/02 - Rezoning of Concession 3, Part Lot 20, Bedford - 114 Northwood Lane

8 - 12

Approval of Minutes

January 22, 2019 Council meeting

13 - 20

January 26, 2019 Committee of the Whole meeting

21 - 23

Business Arising from the Minutes

Notice of Motion - Support for City of Hamilton’s Resolution on maintaining the Voters’ List

Notice of Motion - Closed Meeting Investigation Report

Notice of Motion - Community Engagement Plan

24 - 28

Page 2 of 121

Notice of Motion - Ad Bag Delivery of Local Newspapers

31 - 32

Citizen Appointee to Police Services Board - See By-law 2019-08

Reports Requiring Action

Road Assumption for Road Widenings - See By-law 2019-07

34 - 43

Long Bay Camp, Bob’s Lake - Request to Create Right-of-Way

44 - 47

Inverary Youth Activities - Request for Noise By-law Exemption

48 - 50

Code of Conduct and Staff Council Relationship Policy

51 - 80

Committee Meeting Minutes - n/a

By-laws

By-law 2019-07 - Assume Road Widenings

81 - 82

By-law 2019-08 - Citizen Appointee to Police Services Board

83 - 84

Reports for Information

Accounts Payable and Payroll Listing

Frontenac Community Arena - Ice Resurfacer Replacement (as per Budget Discussion)

96 102

Development Charges Study and By-law RFP Awarded

103 104

Information Items

Frontenac Arch Biosphere Network - 2017 Annual Report

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Confirmatory By-law

By-law 2019-09

Adjournment

85 - 95

105 120

121

Page 3 of 121 515 Days Road Kingston, Ontario K7M 3R6 613-766-1608

January 19, 2019 Wayne Orr, CAO: My name is Kimberley Allan. I am a resident of South Frontenac Township and owner of commercial property in the Inverary area. I am an entrepreneur and own the Little Texas Roadhouse Bar and Grill in Kingston. Myself and the Inverary Youth Group (President Shawn Pearce) are seeking approval for an exemption to the noise by‐law for the dates of Saturday June 1, 2019 and Sunday June 2, 2019. I have been informed that the request for approval should be addressed to you. On those dates we will be hosting a two‐day Spring Fling Music Festival Fundraiser at the Ken Garrett Memorial Park located at 4010 Moreland Dixon Road in Inverary. This will be a multi‐event fundraiser to assist the Inverary Youth Group to complete required renovations at the park. It is anticipated that this event will run from 8:00 am to 10:00 pm on Saturday and from 8:00 am to 6:00 pm on Sunday. It is also anticipated that the live music will begin on Saturday at 11:00 am and end by 10:00 pm. On Sunday it is anticipated that musical performances will take place from 11:00 am to 5:00 pm. Please feel free to contact me if you require any additional information or if you have any questions. Thank you,

Kimberley Allan South Frontenac Resident Owner, Little Texas Roadhouse Bar and Grill 343‐402‐8126 (cellular) 613‐766‐1608 (business) 613‐376‐9877 (home) Kimberleyallan13@outlook.com

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Report to Council Development Services - Planning Public Meeting Report – Zoning Bylaw Amendment Report Date:

January 30, 2019

Application No:

Z-19/01

Owner:

548883 Ontario Limited (Briscoe)

Location of Property:

Concession 8, Part Lot 15, Part 1, Reference Plan 13R21788, District of Storrington, Township of South Frontenac, municipally known as 4065 Hiawatha Lane Purpose of Application: Rezone from from Resort Recreational Commercial Exception 4 (RRC-4) to Limited Service Residential – Waterfront (RLSW) as a condition of a consent application S-63-18-S Date of Public Meeting: February 5, 2019

Recommendation It is recommended that South Frontenac Council receive comments from the public and pending comments received to direct staff to prepare a bylaw to rezone the subject lands from Resort Recreational Commercial Exception 4 (RRC-4) to Limited Service Residential – Waterfront (RLSW) to rezone the one new lot created by consent application S-63-18-S.

Proposal An application has been submitted to amend the Township of South Frontenac Comprehensive Zoning Bylaw 2003-75 to rezone the subject property owned by 548883 Ontario Limited (Briscoe) from Resort Recreational Commercial Exception 4 (RRC-4) to Limited Service Residential – Waterfront (RLSW) in order to fulfill condition 8 of consent application S-63-18-S for the creation of one new waterfront lot that was processed by the Township in September 2018. Under the Planning Act, a public meeting is required to be held to receive comments from citizens on the proposed rezoning. With the information presented, planning staff are recommending that Council receive comments but defer passing a bylaw until a later Council meeting to allow staff to incorporate comments received.

Background The subject property has received provisional consent approval for application S-63-18-S for the creation for one new waterfront lot consisting of 76 metres of frontage on Hiawatha Lane and 305 metres of waterfront along Dog Lake consisting of 2.5 acres in area. The subject property is currently developed with a seasonal residential dwelling. An existing cottage and accessory building are located to the north of the dwelling which are required to be removed in order to meet Condition 8 of consent application S-63-18-S. The majority of the property is naturally vegetated. Hideaway Lane is located to the east of the subject lot. The retained lands consist of approximately 50 acres in area with approximately 900 feet of frontage along Dog Lake and over 1 km of private roads dissecting the property. No further development is proposed for the retained lands at this time. The retained lands owned by 548883 Ontario Ltd. (Briscoe) will continue to be zoned Resort Recreational Commercial Exception 4 (RRC-4). Provincial Policy Statement, 2014 The 2014 Provincial Policy Statement (PPS) provides direction on matters of Provincial interest related to land use planning and development. The PPS promotes efficient land use and development patterns that support strong, liveable and healthy communities, protect the environment and public health and safety, and facilitate economic growth. Section 2: Wise Use and Management of Resources of the PPS contains policies that encourage the protection of natural heritage, water, 1

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Report to Council Development Services - Planning agricultural, mineral and cultural heritage and archaeological resources for their economic, environmental and social benefits. The proposed rezoning will restrict the permitted uses on the lands to be added and the new lot being created to those that are compatible with a waterfront lot that is accessible by a private road. Frontenac County Official Plan, 2016 The subject property is designated as Rural in the Frontenac County Official Plan. Policies of the Rural designation speak to the lands utilized as an alternative location for those persons preferring a rural residential lifestyle. Low density residential development is desirable provided it is appropriately located. As the property contains an existing seasonal dwelling, the property complies with the Rural policies set out in the County Official Plan. Township of South Frontenac Official Plan, 2003 The subject property is designated as Rural in the Township of South Frontenac Official Plan. Policies of the Rural designation speak to permitting development that is consistent with maintaining the Township’s rural, natural heritage, and cultural landscape. The new waterfront lot received provisional consent on September 13, 2018 as the application conforms with the Official Plan. Township of South Frontenac Comprehensive Zoning Bylaw, 2003 The property is zoned Resort Recreational Commercial Exception 4 (RRC-4) in the Township of South Frontenac Comprehensive Zoning Bylaw. The intent of the RRC-4 zone is to permit uses that are compatible with a resort commercial use. As a condition of provisional consent, the severed lands are proposed to be rezoned to Limited Service Residential – Waterfront (RLSW) as the severed land is proposed to be used as a residential use with an existing cottage. The retained lands owned by 548883 Ontario Limited (Briscoe) continue to meet the provisions of the Resort Recreational Commercial Exception 4 (RRC-4). The Limited Service Residential – Waterfront (RLSW) zone is the most appropriate zoning for the lots that are accessed by a private lane and have water frontage.

Agency Analysis and Comments Comments were not required from KFL&A Public Health nor Cataraqui Region Conservation Authority as no new development was proposed for the creation of the new lot. Both agencies had no objections to the severance at the time of provisional consent.

Public Comments At the time of writing, no formal comments have been received from the public. The intent of the public meeting is to receive comments from the public. Submitted by: Trudy Gravel, CPT, AMCT, Planner, Township of South Frontenac Approved by: Claire Dodds, MCIP, RPP, Director of Development Services, Township of South Frontenac Date of Site Visit: January 16, 2019 Attachments:

Draft Zoning By-law & Mapping

Page 6 of 121

Township of South Frontenac By-Law Number 2019-XX Being a by-law to amend By-Law Number 2003-75, as amended, to rezone land from Resort Recreational Commercial Exception 4 (RRC-4) to Limited Services Residential (RLSW), Concession 8, Part Lot 15, Part 1, RP 13R21788, District of Storrington, Township of South Frontenac: 548883 Ontario Limited (Briscoe). WHEREAS pursuant to the provisions of the Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; AND WHEREAS By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; AND WHEREAS the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; NOW THEREFORE, the Council of the Corporation of the Township of South Frontenac by its Council, hereby enacts as follows:

This by-law shall apply to the severed parcel being a new waterfront lot created through consent application S-63-18-S. The lands are located in Concession 8, Part Lot 15, Part 1, RP 13R21788, District of Storrington, Township of South Frontenac.

THAT Schedule “C”, to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Resort Recreational Commercial Exception 4 (RRC-4) to Limited Services Residential (RLSW) for those lands shown on the attached map designated as Schedule “1”.

THIS BY-LAW shall come into force in accordance with Section 34 of the Planning Act, 1990, as amended, either upon the date of passage or as otherwise provided by said section 34. Dated at the Township of South Frontenac this day of , 2019. Read a first and second time this th day of , 2019. Read a third time and finally passed this th day of , 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 7 of 121 Schedule 1

This is Schedule “1” to By-law No. 2019-XX Passed this th day of

, 2019

MAYOR________________________________________________ CLERK____________________________________________ ____

Page 8 of 121

Report to Council Development Services - Planning Public Meeting Report – Zoning Bylaw Amendment Report Date:

January 30, 2019

Application No:

Z-19/02

Owner:

Doornekamp (Agent: Pritchard)

Location of Property:

Concession 3, Part Lot 20, District of Bedford, Township of South Frontenac, municipally known as 114 Northwood Lane

Purpose of Application: Rezone from from Rural (RU) to Residential Limited Service Waterfront (RWLS) as a condition of a consent application S-96-18-B Date of Public Meeting: February 5, 2019

Recommendation It is recommended that South Frontenac Council receive comments from the public and pending comments received to direct staff to prepare a bylaw to change the zoning on the subject lands from Rural (RU) to Residential Limited Service Waterfront (RWLS) to rezone the lands severed from 88 Northwood Lane to enlarge an abutting property addressed as 114 Northwood Lane by consent application S-96-18-B.

Proposal An application has been submitted to amend the Township of South Frontenac Comprehensive Zoning Bylaw 2003-75 to rezone the subject property owned by Rene Doornekamp from Rural (RU) to Residential Limited Service Waterfront (RWLS) in order to fulfill condition 8 of consent application S-96-18-B to have the severed lands be rezoned to create a consistent zone with the benefitting lands. Under the Planning Act, a public meeting is required to be held to receive comments from citizens on the proposed rezoning. With the information presented, planning staff are recommending that Council receive comments but defer passing a bylaw until a later Council meeting to allow staff to incorporate comments received.

Background The subject property has received provisional consent approval for application S-96-18-B for the conveyance of a lot addition from an existing rural property located at Part Lot 20, Concession 3, District of Bedford, municipally known as 88 Northwood Lane, to an abutting property municipally known as 114 Northwood Lane. The subject property has frontage on Northwood Lane with water frontage on Bobs Lakes and is developed with an existing residential dwelling. The parcel will increase in size from 0.9 acres to just under 2.0 acres which will bring the lot closer to compliance with the current provisions for waterfront residential lots. The increase in lot size will provide the owner with the ability to construct a garage on the property. The retained lands consist of approximately 53 acres in area with approximately 500 metres of frontage along Green Bay Road and Northwood Lane. No further development is proposed for the retained lands at this time, though sufficient area exists for future development. The retained lands will continue to be zoned Rural (RU). Provincial Policy Statement, 2014 The 2014 Provincial Policy Statement (PPS) provides direction on matters of Provincial interest related to land use planning and development. The PPS promotes efficient land use and development patterns that support strong, liveable and healthy communities, protect the environment and public health and safety, and facilitate economic growth. When assessing consent applications on rural 1

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Report to Council Development Services - Planning lands, planning authorities must comply with Section 1.1.5.1 of the PPS; this section requires application of relevant policy of Section 1: Building Healthy Communities, Section 2: Wise Use and Management of Recourses, and Section 3: Protecting Public Health and Safety by the approval authority. Section 1: Section 1.1.5.2 of the PPS permits limited residential development on rural lands including resource-based recreational uses and Section 1.1.5.4 promotes development that is compatible with the rural landscape and can be sustained by rural service levels. The proposed lot addition will increase the benefitting lands to create a lot that brings the lot closer into compliance the Limited Service Waterfront Residential zone provisions in the Township’s Zoning Bylaw. Section 2: Wise Use and Management of Resources of the PPS contains policies that encourage the protection of natural heritage, water, agricultural, mineral and cultural heritage and archaeological resources for their economic, environmental and social benefits. Rideau Valley Conservation Authority reviewed the proposal within the context of Section 2 of the PPS. RVCA have no objection to the lot addition. Section 3: Protecting Public Health and Safety directs development away from areas of natural or human-made hazards where there is an unacceptable risk to public health or safety or of property damage. The application was circulated to the Rideau Valley Conservation Authority for review of natural hazards under the PPS. RVCA did not note any natural hazards on the subject property. County of Frontenac Official Plan, 2016 The County of Frontenac Official Plan is a framework for guiding development in the County through the management and protection of the natural environment and by providing direction and influence on growth patterns. It is focused on the six themes of economic sustainability, growth management, community building, housing and social services, heritage and culture, and environmental sustainability. Section 3.3 Rural Lands provides policies for all lands outside of the settlement areas. The Plan recognizes that rural lands are used as an alternative location for those preferring a rural lifestyle. The proposed consent application will increase the size of the befitting lands to bring the lands closer into compliance with the Township’s Official Plan. Township of South Frontenac Official Plan, 2003 The subject property and benefitting lands are designated as Rural in the Township of South Frontenac Official Plan. Policies of the Rural designation speak to permitting development that is consistent with maintaining the Township’s rural, natural heritage, and cultural landscape. Section 5.7.4 Rural Residential Policies permit limited non-agricultural development within the Rural area. As a rule, the minimum lot sizes are to be 2 acres (0.8 hectares) with 76 metres (250 feet) of frontage along a public road; the retained lands will exceed these requirements. The proposal will bring the benefitting waterfront residential lands closer into conformity with the policies for lot sizes for waterfront residential lots. Township of South Frontenac Zoning Bylaw The subject property is zoned Rural (RU) in the Township Zoning Bylaw. The intent of the Rural zoning is to permit a variety of uses including agricultural and residential. The benefitting lands are zoned Limited Services Residential – Waterfront (RLSW) in the Township Zoning Bylaw. The consent application will increase the size of the benefitting lands to come closer to being in compliance with the zoning provisions. Planning staff are of the opinion that the most appropriate zone for the severed parcel is RLSW to recognize that the lot is accessible by private lane and has frontage along Bobs Lake and to be consistent with the benefitting lot.

Agency Analysis and Comments Comments were not required from KFL&A Public Health nor Rideau Valley Conservation Authority. Both agencies had no objections to the severance at the time of provisional consent. 2

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Report to Council Development Services - Planning

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Township of South Frontenac By-Law Number 2019-XX Being a by-law to amend By-Law Number 2003-75, as amended, to rezone land from Rural (RU) to Residential Limited Service Waterfront (RWLS) Concession 3, Part Lot 20, District of Bedford, Township of South Frontenac: Doornekamp (Pritchard). WHEREAS pursuant to the provisions of the Section 34 of the Planning Act, RSO 1990 as amended, the Council of a Municipality may enact by-laws regulating the use of land and the erection, location and use of buildings and structures thereon; AND WHEREAS By-law 2003-75 being the Zoning By-law regulates the use of land and the erection, location and use of buildings and structures within the Township of South Frontenac; AND WHEREAS the Council of the Corporation of the Township of South Frontenac considered all written and oral submissions received on this application, the effect of which helped Council make an informed decision; NOW THEREFORE, the Council of the Corporation of the Township of South Frontenac by its Council, hereby enacts as follows:

This by-law shall apply to the severed lands which will be merged with the lands addressed as 114 Northwood Lane conveyed through consent application S-96-18-B. The lands are located in Concession 3, Part Lot 20, District of Bedford, Township of South Frontenac.

THAT Schedule “D”, to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from rezone land from Rural (RU) to Residential Limited Service Waterfront (RWLS) or those lands shown on the attached map designated as Schedule “1”.

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 12 of 121 Schedule 1

This is Schedule “1” to By-law No. 2019-XX Passed this th day of

, 2019

MAYOR____________________________________________________ CLERK_____________________________________________________

Page 13 of 121 Minutes of Council January, 22, 2019 Time: 7:00 PM Location: Council Chambers

Meeting # 3 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Director of Public Services, Louise Fragnito, Director of Corporate Services and Treasurer, Angela Maddocks, Clerk. 1.

Call to Order

Resolution Resolution No. 2019-03-01 Moved by Councillor Revill Seconded by Councillor Ruttan THAT the Council meeting of January 22, 2019 be called to order at 7:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof

Councillor Leonard declared a potential pecuniary interest with respect to agenda item 13(a), the Accounts Payable and Payroll Listing.

Approval of Agenda

Resolution Resolution No. 2019-03-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the agenda be adopted as presented. Carried

Scheduled Closed Session - n/a

Recess - n/a

Delegations and/or Submissions for 2019 Budget

Karin Steiner-Bell, Director and Christine Bell, re: New Leaf Link - 2019 Budget Karin Steiner-Bell provided an overview of the role of New Leaf Link. Currently they are offering a two day per week program which is already funded however they would like to expand their program to three days per week and are asking Council to consider funding the extra day within the 2019 budget. As Council will be conducting their 2019 budget review on January 26, the group committed to provided financial information and the dollar amount they are looking for to the Chief Administrative Officer as soon as possible.

Will Waddell and Kari Cunningham on behalf of Bluewater Cottagers Association, re; Massassauga Road - 2019 Budget

Page 14 of 121 Minutes of Council January, 22, 2019 Will Waddell circulated to Council members and staff photos of the road condition of Massassauga Road. He noted there is a constant stream of mud and drivers have to go very slowly. He felt that the use of salt and sand has added to the deterioration of the road. In estimating the revenue through taxation for property owners in the area he felt there should be something done for the road as there has not been anything done in years other than grading. Kari Cunningham, on behalf of the Blue Water Park Association asked for Council’s consideration into fixing the road. Councillor Revill suggested that Council request an update from the Director of Public Services on the surface material. He noted that he is aware of times when the road was “tricky” to drive on and felt this warrants review. Councillor Ruttan noted that Massassauga Road is not unlike other roads in South Frontenac and supported Councillor Revill’s suggestion for a report as he felt this is a consistent problem with this road. c)

Andy Adamson, Director and President, Portland District and Area Heritage Society, re: 2019 Budget Mr. Adamson spoke to the plans for new presentations in 2019 with a focus on the World War 1 era with regular revolving displays which will broaden the museums appeal and be more valuable to all South Frontenac residents. They are appreciative of the storage for artifacts that have been made available at Glendower Hall. To accomplish these goals a funding request of $3000 in the 2019 budget would be used towards the process of developing a strategic plan. Deputy Mayor Sleeth inquired about their process to present a “South Frontenac Museum” campaign. Mr. Adamson indicated that the goal is to have their signage changed to take to local festivals and events for promotion before the annual general meeting.

John Fuller, Stair Step Lane, Battersea, re: 2019 Budget and Tax Increase Mr. Fuller voiced his concerns about the change in budget that involves the transition from a flat rate for waste management of $120.00 to being rolled into the tax levy. This resulted in a 6.3% increase in his taxes and he felt this was unfair to those with higher assessments. Mr. Fuller felt this should have been better communicated to the taxpayer as the flat rate had been a standard practice for 20 years.

Written submission from E.K. Rollins re: 2019 Budget - Sumac and Brush growth along Burnt Hills Road

Written submission from Mark and Jennifer Collier, re: 2019 Budget Canoe/Kayak Ramp at Gilmour Point and Clean Up Week

Written submission from John McDougall, re: 2019 Budget - Seniors Housing A report will be coming to Committee of the Whole on February 12, 2019.

Written submissions from Inverary Youth Activities, re: Financial Support in 2019 Budget

Written submission from Land o’Lakes Traditional Music Hall of Fame, re: 2019 Budget

Written submission from Perth Road Crafters, re: 2019 Budget - request for repairs and maintenance on Harris Park Hall

Page 2 of 8

Page 15 of 121 Minutes of Council January, 22, 2019 k)

Requests pending the joint meeting with Southern Frontenac Community Services

Requests pending discussion with Frontenac Arch Biosphere

Public Meeting - n/a

Approval of Minutes

January 8, 2019 Council Meeting Resolution No. 2019-03-03 Moved by Councillor Revill Seconded by Councillor Ruttan That the minutes of the January 8, 2019 Council meeting be approved. Carried

January 15, 2019 Committee of the Whole Meeting Resolution No. 2019-03-04 Moved by Councillor Ruttan Seconded by Councillor Revill That Council approves the minutes of the January 15, 2019 Committee of the Whole meeting. Carried

Business Arising from the Minutes

Authorization to issue Tenders prior to Budget approval Resolution No. 2019-03-05 Moved by Councillor Revill Seconded by Councillor Ruttan That Council authorize staff to issue the following tenders prior to the approval of the 2019 Budget: • Tandem Dump Truck replacement • 2019 Surface Treatment Program • 2019 Microsurfacing Program • 2019 Street Sweeping and Catch Basin Cleaning • 2019 Crack Sealing Program • 2019 Pavement Marking Program (combined-county wide) • 2019 Grass Cutting Tender Carried

CAO Recruitment Process and Mandate Councillor Morey felt that another Council member should be named to make the composition of the CAO Recruitment Committee four members. Resolution No. 2019-03-06 Moved by Councillor Morey Seconded by Councillor Leonard That the motion be amended to include another member of Council. Carried Resolution No. 2019-03-07 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey

Page 3 of 8

Page 16 of 121 Minutes of Council January, 22, 2019 That Council appoint Mayor Vandewal, Deputy Mayor Sleeth, Councillor Revill and Councillor Ruttan as the CAO Recruitment Committee, to be supported by the current CAO and Executive Assistant; That the Committee be directed to utilize outsourced services to conduct a full and open recruitment, with the objective to have a new CAO on board by midJuly, 2019; That all of Council be engaged in the final interviews; That an allocation of up to: $15,000 for outsourced consulting services, if selected and $5,000 for advertising and recruitment expenses be funded from the Working Funds Reserve; And that, the Committee shall receive input and report back to Council in Closed Session on the progress of the recruitment process. Carried (as amended) c)

Committee of Adjustment - Terms of Reference Resolution No. 2019-03-08 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That Council adopt the Terms of Reference for the South Frontenac Committee Adjustment dated January 22, 2019. Carried

Reports Requiring Action

Financial Software Update Councillor Sutherland felt it was an inappropriate process to pre-approve so many tenders and request prior to the budget being finalized. Resolution No. 2019-03-09 Moved by Councillor Sutherland Seconded by Councillor Roberts That the motion be amended to remove “advance budget”.

Resolution No. 2019-03-10 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That Council provide advance budget approval to proceed with the update of our current financial software at a cost of $12,000. Carried b)

Mississippi-Rideau Source Protection Committee Resolution No. 2019-03-11 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That the Council of the Township of South Frontenac endorse the nomination of the candidate who receives a majority of support within the No System Group of the Mississippi-Rideau Source Protection Program Carried

Noise Exemption request from Desert Lake Resort

Page 4 of 8

Page 17 of 121 Minutes of Council January, 22, 2019 The Clerk noted a request from the resort owners for a date change from June 29 to June 30 as a friendly amendment to the motion. Resolution No. 2019-03-12 Moved by Councillor Revill Seconded by Councillor Sutherland That the hours be amended to 7:30 pm to 10:30 pm. Carried Resolution No. 2019-03-13 Moved by Councillor Leonard Seconded by Councillor Roberts THAT Council grant an exemption to the Noise Bylaw to the Desert Lake Resort for tentative dates of June 30, July 13, August 3 and August 17, 2019 between the hours of 7:30 pm and 10:30 pm, for the purpose of amplified musical events subject to the dates being confirmed with the Township 3 weeks in advance, as amended. Carried d)

Council Appointments to Committee of Adjustment See By-law 2019-04

Committee Appointments - Members of the Public (By-law 2019-05) Nominations were received for the Committee of Adjustment positions in Bedford, Loughborough and Storrington. Mike Nolan, Mike Howe and Ken Gee will be added as the members of the public to Committee of Adjustment with Tom Bruce being the appointee for Portland District. Council supported the appointment of Edward Puszkar to the South Frontenac Police Services Board.

Committee Meeting Minutes

Bellrock Hall Committee meeting held October 9, 2018

Bellrock Hall Committee meeting held November 21, 2018

Public Services Committee meeting held October 11, 2018 Councillor Sutherland inquired about the Adopt A Road program. The Director of Public Services agreed to provide more details on this program in a report to Council. Resolution No. 2019-03-14 Moved by Councillor Roberts Seconded by Councillor Leonard That Council receives for information the minutes of the following committee meetings: • Bellrock Hall Committee meeting held October 9, 2018 • Bellrock Hall Committee meeting held November 21, 2018 • Public Services Committee meeting held October 11, 2018 Carried

By-laws

By-law 2019-03 - Interim Tax Rate By-law

Page 5 of 8

Page 18 of 121 Minutes of Council January, 22, 2019 Resolution No. 2019-03-15 Moved by Councillor Leonard Seconded by Councillor Roberts THAT the following by-laws be given first and second reading: • By-law 2019-03 • By-law 2019-04 • By-law 2019-05 Carried Resolution No. 2019-03-16 Moved by Councillor Roberts Seconded by Councillor Leonard That By-law 2019-03, being a by-law to provide for an Interim Tax Levy; payment of taxes and to provide for penalty and interest of 1.25% on tax arrears per month, be given third reading, signed and sealed. Carried b)

By-law 2019-04 - Council Appointments to Committee of Adjustment Resolution No. 2019-03-17 Moved by Councillor Sutherland Seconded by Councillor Barr That By-law 2019-04, being a by-law to appoint Council members to the Committee of Adjustment, be given third reading, signed and sealed. Carried

By-law 2019-05 - Public Appointments to Various Committees Resolution No. 2019-03-18 Moved by Councillor Barr Seconded by Councillor Sutherland That By-law 2019-05, being a by-law to appoint persons to various boards, committees and roles for the term 2018 to 2022 be given third reading, signed and sealed. Carried

Reports for Information

Accounts Payable and Payroll Listing

Closed Meeting Investigation

MPAC 2018 Year End Assessment Report and Summary of Assessment Changes

Robert Charest, Trailer Committee Report - 4th Quarter Report - 2018

Information Items

AMO Policy Update on Province’s Regional Review

Stephanie Paparella, Legislative Coordinator, City of Hamilton, re: Maintaining the Voters’ List for Municipal Elections

Wayne Myles, re: Council motion on the development review process

Karin Steiner, re: Council motion on the development review process

Evonne Potts, President, Battersea Loughborough Lake Association, re:

Page 6 of 8

Page 19 of 121 Minutes of Council January, 22, 2019 Councillor Ruttan’s comments on Johnston Point monitoring Councillor Sleeth asked for an update on the status of the Johnston Point development. The CAO indicated that the developer has not yet signed the agreement but will follow up with the Director of Development Services for updates. f)

Evonne Potts, President, Battersea Loughborough Lake Association, re: Development Review motion referred to Development Services Committee

Peter Hodson, re: Development Review process in Ontario

Notice of Motions

Councillor Sutherland served a notice of motion to support the letter from the City of Hamilton regarding the maintenance of the Voters List for municipal elections.

Councillor Sutherland served a notice of motion for staff to provide a report on what pertinent facts can be shared with the public with respect to the litigation noted in the closed meeting investigation.

Councillor Sutherland served a notice of motion with respect to a community engagement plan to allow for public input prior to any new initiatives being considered with respect to the Sydenham water system.

Announcements/Statements by Councillors

Mayor Vandewal reminded Council of the Saturday, January 26, 2019 budget session beginning at 9:00 am.

Question of Clarity (from the public on outcome of agenda items) - n/a

Closed Session - n/a

Confirmatory By-law

By-law 2019-06 Resolution No. 2019-03-19 Moved by Councillor Sutherland Seconded by Councillor Barr That By-law 2019-06, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 22 day of January 2019. Carried Resolution No. 2019-03-20 Moved by Councillor Barr Seconded by Councillor Sutherland That By-law 2019-06, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 22 day of January 2019. Carried

Adjournment

Resolution Resolution No. 2019-03-21

Page 7 of 8

Page 20 of 121 Minutes of Council January, 22, 2019 Moved by Councillor Sutherland Seconded by Councillor Barr That the Council meeting of January 22, 2019 be adjourned at 8:30 p.m. Carried

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 8 of 8

Page 21 of 121

Minutes of Committee of the Whole January 26, 2019

Time: 9:00 am Location: Council Chambers Meeting # 4 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Louise Fragnito, Director of Corporate Services and Treasurer 1.

Call to Order

Mayor Vandewal called the meeting to order at 9:00 a.m.

Declaration of pecuniary interest and the general nature thereof

There were no declarations.

Approval of Agenda

The agenda was approved as presented.

Reports Requiring Direction

2019 Draft Budget Staff reviewed the taxation primer and budget document and addressed questions. Council provided the following direction and or comment: • Staff were asked to bring forward a report on the Massassauga Rd, addressing the condition, cause and what has been done to date. • Canoe/Kayak ramp was DEFERRED pending discussion and prioritization by SFRC. A Local entrepreneur on Buck Lake has invented a relatively inexpensive solution. Councillor Sutherland to forward contact information. • The Public Services Committee is asked to investigate and consider a large item pick up program. • Council was supportive of New Leaf Link and directed staff to provide a $2000 Community Grant and a subsequent Council Grant of $2000 this year and commit a $4000 Council grant in 2020. Staff were directed to inquire if CF or NF provide any funding given that they have residents participating in the program. • Staff were directed to include the museum grant of $3000 • Council was supportive of increasing community grants by $20,000 and directed the Corporate Services Committee to revisit the scope and terms of the grant program to include supporting festivals and events . • Staff were directed to add a further $20,000 of contracted brushing to the 2019 budget. Staff were asked to confirm the dollar value of brushing budgeted to be done by staff. • Staff were asked to look at alternatives for funding these two initiatives. • Staff, members of Council and Inverary Youth to sit down and discuss a long term viable solution and to bring back recommendations • Council was supportive of the Mechanic, however the priority needs to be on addressing the PW fleet and only if there is excess capacity or an emergency should the mechanics deal with the Fire Fleet. • Staff confirmed to Council that trees will be addressed as they are

Page 22 of 121 Committee of the Whole January 26, 2019 identified in the various cemeteries. This may force the budget line over budget, but that this would likely be balanced out over the entire budget. • Staff confirmed that there is no new staff to support a night shift included within the budget • The Lake Study grant program was the subject of debate, however no funds were directed to this. Page 16: • Line 32 There was no support for creating a commuter parking lot. The funding will be HELD in the budget for staff to report back on what it would take to provide a turnaround for Township trucks • Line 33 Guide rails: the Public Services Committee was asked to explore with staff alternatives to the type of guiderail we install and if there are alternatives for different situations • Line 35 and 36 Storrington and Hartington Fuel Systems both put on HOLD, pending a report detailing the need, the frequency of use, the alternatives and what cost savings would be generated • Line 56 Keeley renovations, Council not opposed to the need, however project placed on HOLD until the plans are brought forward to Council and the basis for the cost estimate is clarified • Line 58 relocation of communication tower is not supported if the only benefit is improved convenience for grass cutting. Staff to report back if there is improved reception anticipated or if there is a need for the space occupied by the current tower. • Line 59 Council expressed concern about the life span of the building covers. Staff explained that while there is warranty value still left, when the labour cost with this builder is factored in it is more affordable to go with an alternate. The roof is currently patched and needs to be ultimately replaced. • Line 67 OPP generator to be placed on HOLD, further discussion on the requirements raised by the OPP need to take place Page 17 • Line 88 Dog park – on HOLD pending a breakdown of costs; Council supportive of walkway, but the community should be funding all other amenities • Line 89 Gilmour Point – HOLD pending the plans and cost estimate being brought forward to Council for adoption • Line 90 – outdoor movie screen to be removed • Line 91 – staff were questioned why the Storrington expansion was not considered as part of the original scope of work. Page 18 • Council questioned how they could better support Pubic Services in being more fiscally responsible and accountable for costs. Is there a better way to determine the costing estimates. Do we have the staff expertise and time in house to formalize these calculations. Is there a better alternative to loose estimates. Are there cost estimates prepared that Council is unaware of? Is the contract language reviewed externally and does it protect our interests well enough? Do staff have the skills and time to provide oversight and review of design, prior to approval and construction? A report from the Public Services Director is required on this matter. • Staff were asked when Council approved the new street vane signage used in Harrowsmith. Concern on its visibility was raised. Page 8 • Staff were asked the cost of an additional police officer for speed enforcement. It was pointed out that even if council funded another officer, s/he would still be called to priority calls and not be exclusively focused on speed. Page 11 • Staff were asked for the amount of money spent on maintenance of public works half ton vehicles, so that a comparison to electric vehicles could be calculated • Staff will need to provide a clear rationale, address questions and explore options before Council will endorse a night shift

Page 2 of 3

Page 23 of 121 Committee of the Whole January 26, 2019 Page 13 • Line 38 staff to consider similarities in issue between supporting Verona Lions Ball diamond for $3000 and Ken Garrett park Page 14 • Line 67 staff to circulate the report from Arena Manager to the Board on the replacement Zamboni • Compensation for Committee of Adjustment members is referred back to the COA to make a recommendation to Council

Information Items

John McDougall, re: Portland District and Area Heritage Society & South Frontenac Museum

Question of Clarity (from the public on outcome of agenda items) - n/a

Adjournment

The meeting was adjourned at 1:00 p.m.

Page 3 of 3

Page 24 of 121

REPORT TO COUNCIL CLERK’S DEPARTMENT

AGENDA DATE:

February 5, 2019

SUBJECT:

Notice of Motion – Support for the City of Hamilton Resolution on maintaining the Voters’ List

RECOMMENDATION: That the Council of the Township of South Frontenac support the resolution passed by the City of Hamilton regarding the maintenance of the Voters’ List specifically items (a), (b), (d) and (e) and advise other municipalities and AMO and the Ombudsman of Ontario of our concerns. BACKGROUND: Council’s Procedural By-law 2017-76 establishes the process for Notice of Motion. At the Council Meeting of January 22, 2019, Councillor Sutherland served a notice of motion to support the City of Hamilton’s resolution passed on December 19, 2018 regarding the maintenance of the Voters’ List for Municipal Elections, specifically sections (a), (b), (d) and (e). A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and voted on. FINANCIAL/STAFFING IMPLICATIONS: Not at this time. ATTACHMENTS: Correspondence from City of Hamilton

Submitted/approved by: Angela Maddocks, Clerk

Our strength is our community.

Page 25 of 121 Stephanie Paparella

City of Hamilton Hamilton City Hall

Legislative Coordinator

71 Main Street West, 1st Floor Hamilton, Ontario

Hamilton

Office of the City Clerk Phone (905) 546-2424 Ext. 3993 Fax # (905) 546-2095

Canada L8P 4Y5 www.hamilton.ca

Stephanie.paparella@hamilton.ca

January 3, 2019 Doug Brewer Director of Policy

Ministry of Municipal Affairs 777 Bay Street, 17th Floor

Minister s Chief of Staff Ministry of Finance Frost Building South, 7th Floor

Toronto, ON

7 Queen’s Park Crescent Toronto, ON

M5G 2E5

M7A 1Y7

Carla Y. Nell Vice President, Municipal and Stakeholder Relations Municipal Property Assessment Corporation

Angela Morgan, CMO, AOMC President

AM CTO

1340 Pickering Parkway, Suite 101

2680 Skymark Avenue Mississauga, ON

Pickering, ON

L4W 5L6

L1V0C4 Stephane Perrault Chief Electoral Officer of Canada Elections Canada

Greg Essensa

Chief Electoral Office of Ontario Elections Ontario

30 Victoria Street

51 Rolark Drive

Gatineau, Quebec

Toronto ON

K1A0M6

M1R3B1

Please be advised that Hamilton City Council at its meeting of December 19, 2018, approved Item 7.3, which reads as follows: 7.3 Maintaining the Voters" List for Municipal Elections WHEREAS, concerns over the quality of the Municipal Voters List is not a new phenomenon;

WHEREAS, in 2012, the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) published a Voters List Position Paper and since that time has been advocating for transformational changes to the way that Ontario creates and maintains the Voters’ List for municipal elections; WHEREAS, the Preliminary List of Electors, which forms the Voters’ List in Ontario, is supplied by data from the Municipal Property Assessment Corporation

(MPAC); WHEREAS, despite the incremental changes made by MPAC, MPAC has a limited ability to fix the currency and accuracy issues that impairs the current

Page 26 of 121 Maintaining the Voters’ List for Municipal Elections

Page 2 of 4 process and the Voters List continues to be flawed with data inaccuracies and outdated information; and, WHEREAS, a transformational solution to the way that the Voters’ List is created and managed is required;

THEREFORE, BE IT RESOLVED: (a) That the Council of the City of Hamilton supports the re-establishment of the multi-stakeholder working group between the Ministry of Municipal Affairs, Ministry of Finance, AMCTO, MPAC, Elections Canada and Elections Ontario in exploring and identifying ways to create and maintain the Voters List for Municipal Elections; (b) That Council requests an update be provided from this Voters’ List Working Group on the transformational solutions being discussed; (c) That representatives from MPAC be invited to a future General Issues Committee meeting to hear the City of Hamilton’s concerns (attached

hereto) and advise the City on what steps MPAC will be taking in the future; (d) That a letter of concerns respecting the Voter’s List for Municipal Elections and a request for investigation be forwarded to the Ombudsman’s Office; and,

(e) That a copy of this motion, respecting the Voter’s List for Municipal Elections be circulated to all municipalities and the Association of

Municipalities of Ontario (AMO).

On behalf of Hamilton City Council, we thank you for your consideration respecting this very important matter and look forward to your response. Sincerely,

Stephanie Paparella Legislative Coordinator

Office of the City Clerk Copied: Paul Dube, Ombudsman of Ontario Jamie McGarvey, President, Association of Municipalities of Ontario

All Ontario Municipalities

Page 27 of 121 Maintaining the Voters’ List for unicipal Elections

Page 3 of 4 The City of Hamilton is looking to the Working Group to find resolutions that would include, but not be limited to, the following matters that were encountered during the 2018 municipal election process:

(a) Neighbours on the same Voter Notification Cards (VNC); (b) Polling locations not matching the address; (c) Incorrect mailing addresses; (d) Electors showing up at an address who had never lived there;

(e) Addresses outside of the polling subdivision; (f) Incorrect names on the VNCs;

(g) Entire buildings missed; (h) Completed the EL15 last Election and still not on the Voters List; (i) No units listed in buildings; and, (j) Electors who had lived at their residence for many years not receiving a VNC.

The responsibility of adding the Applications to Amend, Correct and Delete forms has now been downloaded from MPAC to the municipalities. In the case of the City of Hamilton, it required the inputting of over 27,000 applications into the Datafix program;

with the legislated deadline for inputting these applications being 30 days from Election Day, which became a very labour intensive and time-consuming task. Forms that could not be inserted into the Datafix program within the 30-day deadline, were not accepted by MPAC; leaving some of the elector submitted corrections undone and to remain incorrect for the next election. MPAC has agreed to keep the Voter Look Up program available all year round rather than just in an election year; leaving the obligation of improving the Voters List with the elector and the municipalities. It was suggested that a campaign be commenced by preparing a drop off card for every household in the city (each municipality would manage their own). This card could include all aspects of adding, correcting and deleting information from the Voters’ List. It should also include how to deal with situational voters such as borders, tenants, family members and students.

After the drop off program has concluded, and in conjunction with the appropriate communications strategy, municipalities should continue, on a quarterly basis, to remind electors to check the Voter Look Up program on their respective municipalities website to ensure their information is correct. In an election year, this program could be expanded to a monthly basis and include radio and print advertisements to reinforce to the elector that the responsibility of ensuring they are correctly included on the voters list on Election Day is their own.

Page 28 of 121 Maintaining the Voters’ List for Municipal Elections

Page 4 of 4 Municipalities continue to pay for and use an inaccurate, outdated product (voters list). Unless there is a proactive strategy in place for the preparation of a much more accurate voters list for all municipalities, the same issues will most likely occur in 2022.

Page 29 of 121

REPORT TO COUNCIL CLERK’S DEPARTMENT

AGENDA DATE:

February 5, 2019

SUBJECT:

Notice of Motion – Closed Meeting Investigation Report

RECOMMENDATION: That Council direct staff to prepare a report to Council, in line with the recommendation in the Closed Meeting Investigators report on why Council was a party to litigation on the water plant and the pertinent facts underlying the legal claims that can be made public; And, further be it resolved that staff report back to Council on the status of the legal case. BACKGROUND: Council’s Procedural By-law 2017-76 establishes the process for Notice of Motion. At the Council Meeting of January 22, 2019, Councillor Sutherland served a notice of motion that staff report back to Council in line with the recommendation in the Closed Meeting Investigators Report on what facts can be made public regarding the litigation on the water treatment plant and provides the status on the legal case. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and voted on. FINANCIAL/STAFFING IMPLICATIONS: Not at this time. ATTACHMENTS: n/a

Submitted/approved by: Angela Maddocks, Clerk

Our strength is our community.

Page 30 of 121

REPORT TO COUNCIL CLERK’S DEPARTMENT

AGENDA DATE:

February 5, 2019

SUBJECT:

Notice of Motion – Community Engagement Plan

RECOMMENDATION: That Council direct the Public Services Committee to develop a community engagement plan as part of its focus on the Sydenham Water System, And further be it resolved that the engagement plan, including an initial public information/consultation meeting with citizens of the Sydenham community, be presented to Council before any new initiatives on the Sydenham water system are undertaken. BACKGROUND: Council’s Procedural By-law 2017-76 establishes the process for Notice of Motion. At the Council Meeting of January 22, 2019, Councillor Sutherland served a notice of motion that Council direct the Public Services Committee to develop a community engagement plan as part of its focus the Sydenham Water System and that no new initiatives be undertaken until an initial public information/consulting meeting is held. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and voted on. FINANCIAL/STAFFING IMPLICATIONS: Not at this time. ATTACHMENTS: n/a

Submitted/approved by: Angela Maddocks, Clerk

Our strength is our community.

Page 31 of 121

REPORT TO COUNCIL CLERK’S DEPARTMENT

AGENDA DATE:

February 5, 2019

SUBJECT:

Ad Bag Delivery/Local Newspapers

RECOMMENDATION: Open BACKGROUND: At the inaugural meeting of Council on December 4, 2018 Mayor Vandewal served a notice of motion that ad bags no longer be thrown alongside the road by local newspapers distributors. At the December 18, 2018 Council meeting Council directed staff to review the regulations with regard to ad bag delivery and to review the options for restricting the practice of them being thrown alongside roads in South Frontenac. The Waste Management By-law 2005-98, Part VII, Clause 40 states that “No person shall throw, place or deposit waste, refuse, debris or garbage on private property or Municipal property, on any roadway within the boundaries of the Municipality or any property owned or operated by any such local board thereof within the authority of the owner or occupant of such property”. If a littering problem exists which requires enforcement, this would be the basis to address the issue. A report came before Council on April 25, 2017 from Forbes Symon, Manager of Development Services. At that time there were two local newspapers being delivered door to door throughout the township. The Regional Director for Distribution of Metroland (Frontenac Gazette at that time but no longer operational) indicated they had an established proactive code of conduct designed to minimize associated littering concerns and had a cottage reduction program whereby the number of papers placed in newspaper boxes on “cottage” routes were reduced in the fall and increased again in the spring. The Frontenac News continues to use Canada Post to deliver their product as mail to individual mail boxes and community mail boxes. Staff reached out to Rob McLellan, the Distribution Supervisor for Eastern Ontario Communities for Post Media about this concern. The “Frontenac This Week” is produced and printed by “Kingston This Week” a local newspaper with distribution in the city and includes portions of South Frontenac for their “Frontenac This Week” distribution. Mr. McLellan was very receptive to assisting with this concern and indicated that residents who do not wish to receive the newspaper can contact the distribution office by calling Mr. McLellan at 544-5000 Ext 547147 and providing their civic number and street address to have it cancelled, or the service suspended. In order to address the issue of having newspapers left alongside township roads, staff recommends that we initiate an awareness campaign of the problem and provide residents with the alternative of having newspaper deliveries cancelled. The newspapers that are discovered after the snow is gone that were delivered throughout the winter could also be included as part of the focus for Pitch-In Week in April, weekly advertising and social media. Another alternative would be to provide a box at the township office whereby interested residents could pick up copies of local newspapers instead of having them delivered.

Our strength is our community.

Page 32 of 121

REPORT TO COUNCIL CLERK’S DEPARTMENT

FINANCIAL/STAFFING IMPLICATIONS: No significant costs are anticipated. ATTACHMENTS: Submitted/approved by: Angela Maddocks, Clerk

Our strength is our community.

Page 33 of 121

REPORT TO COUNCIL CLERK’S DEPARTMENT

AGENDA DATE:

February 5, 2019

SUBJECT:

Citizen Appointee to Police Services Board

RECOMMENDATION: That By-law 2019-08, being a by-law to amend By-law 2019-05, to appoint a citizen to the Police Services Board be approved. BACKGROUND: Council will recall that at the January 22, 2019 Council meeting, appointments were made to various committees for the Council term 2018 to 2022. Two citizens submitted their names for consideration to the South Frontenac Police Services Board – Edward Puszkar and Mike Nolan. Council appointed Edward Puszkar, however Mr. Puszkar has since indicated that he would like his name removed for consideration. Staff recommends the appointment of Mr. Nolan to the Board as he initially indicated his interest in this position. A by-law has been prepared and presented for Council’s consideration. FINANCIAL/STAFFING IMPLICATIONS: none ATTACHMENTS: See By-law 2019-08 Submitted/approved by: Angela Maddocks, Clerk

Our strength is our community.

Page 34 of 121

REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT AGENDA DATE:

February 5, 2019

REPORT DATE:

January 31, 2019

SUBJECT:

Assumption of Road Widenings

RECOMMENDATION: The recommendation is that Council pass By-law # 2019-07 to assume road widenings as part of common highways. BACKGROUND: As consent applications are approved to create new lots in the Township, owners are sometimes required to dedicate land for road widening purposes where the subject land abuts a public road. The Planning Department needs to be shown that the road widening has been registered and transferred to the municipality before final approval of a consent is given. Attachment #1 hereto indicates where certain lands have been dedicated to the Township as a condition of consent approval - now to be assumed. The ownership of the road widenings shown on the attachment have already been transferred to the Township, but they still need to be assumed as part of the system of public highways. By-law #2019-07 would so assume these road widenings. By-law #2019-07 includes road widenings that have been deeded to the Township since mid-2017 (the last time a road widening assumption by-law was passed). It also includes a number of road widenings that have been requested to be assumed by lawyers representing purchasers, where through real estate transactions it became apparent that a previous road widening had not been assumed by the Township. FINANCIAL/STAFFING IMPLICATIONS: N/A ATTACHMENTS: Attachment 1:

Location maps showing road widenings to be assumed through By-law 2019-07. Maps are ordered to correlate with the numbered list of road widenings in the by-law. For example: Attachment #1 – see #1, By-law 2019-07 shows the location of the first road widening listed in By-law 2019-07.

Attachment 2:

By-law 2019-07_Assumption of Road Widenings as Public Highway

Prepared by: Michelle Hannah, Planning Assistant Submitted/approved by: Claire Dodds, Director of Development Services

Our strength is our community.

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REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT AGENDA DATE:

February 5, 2019

REPORT DATE:

January 30, 2019

SUBJECT:

Long Bay Camp, Bobs Lake Request to Create Right-of-Way

RECOMMENDATION: THAT Council authorize the Clerk and the Mayor to sign the acknowledgements and direction to facilitate the transfer and creation of a right-of-way over Part 7, RP 13R18972 in favour of the owners of Long Bay Camp, Bobs Lake BACKGROUND: Planning staff were recently approached by Mr. Dave Heeley of Barker Wilson LLP. Mr. Heeley is acting on behalf of the current owner of the Long Bay Camp on Bobs Lake, Burridge Road. There is currently a purchase and sale agreement to sell the Camp. Through the due diligence of the purchaser’s lawyer, it has come to the attention of the parties that there was never a right of way registered over Part 7 of RP 13R18972 in favour of the Camp. In 2008, the Township worked with the owners of the Camp to facilitate the severance of a house along Burridge Road that was surplus to their requirements. In order to facilitate the severance, a portion of an unopened road allowance (Parts 2 & 7) was stopped up, closed and sold to the Camp. The Camp provided Part 6 of RP 13R-18972 to the Township in exchange for the closing of Parts 2 & 7. Shortly after the transfer, the Camp owners applied to South Frontenac Committee of Adjustment to create a new lot that included the surplus house and the closed road allowance (Parts 1, 2, 3, 4, 5, 7, and 8). This lot is addressed as 1659 Burridge Road. When the deed was created for 1659 Burridge Road, a right-of-way for access in favour of Long Bay Camp was registered on Parts 4 and 11 (Campground Lane). Parts 1, 2, 3, 4, 5, 7 and 8 were transferred to the owner of 1659 Burridge Road without reserving a right-of-way over Part 7. At the same time that the lot was created (1659 Burridge Road) the Township was deeded a road widening (Parts 10, 11 & 12). A by-law was never passed assuming these Parts as part of the common highway. Mr. Heeley has requested the Township pass an assumption by-law to make Parts 10, 11 and 12 part of the common and public road. Planning staff are supportive of passing an assumption by-law for these Parts and have prepared a separate report and assumption by-law that includes assuming Parts 10, 11 & 12, RP 13R18972, along with several other road widenings. This report will also be presented at the February 5th Council meeting. The lawyers involved in the current sale of the Camp are working to establish a rightof-way in favour of the Camp over Part 7 which is part of the 1659 Burridge Road property. Based on the review of property file information and documentation relating to the severance application, it would appear that not reserving a right-of-way over Part 7 was an omission at the time the deed was registered for 1659 Burridge Road. Our strength is our community.

Page 45 of 121

REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT

Mr. Heeley is requesting the Township be willing to receive the transfer of Part 7 from the owner of 1659 Burridge Road and hold title to this parcel of land for approximately 10 minutes. Long enough for Mr. Heeley to register a right of way over Part 7, using the Townships authority to do so. Once the right-of-way is registered, Part 7 will be transferred to the owner of 1659 Burridge Road, with the benefit of a right-of-way over Part 7. The other option for Mr. Heeley is to go through the regular consent process to apply to the Committee of Adjustment to create a right-of-way over Part 7. This process could take as much as 6 months and would impact the sale of the Camp. Planning staff and the CAO have reviewed the proposal by Mr. Heeley and have no concerns about to entering into the acknowledgement and direction to facilitate the creation of the right-of-way over Part 7 in favour of Long Bay Camp. This will resolve a long standing legal access issue. Council authorization is required for the Clerk and the Mayor to enter into the acknowledgement and direction to facilitate the transfer and creation of the right-ofway over Part 7. FINANCIAL/STAFFING IMPLICATIONS: None – all legal expenses will be covered by the current owner of Long Bay Camp. ATTACHMENTS: Attachment 1: Location Map – Long Bay Camp & 1659 Burridge Road Attachment 2: Reference Plan 13R18972 showing Part 7

Submitted/approved by: Wayne Orr, CAO & Deputy-Clerk Prepared by: Claire Dodds, Director of Development Services

Our strength is our community.

Long Bay Camp, Bobs Lake, Burrdige Road

Legend Road Highway Major Road Secondary Road Ferry Route

Assessment Parcels Citations

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This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION

Notes

Page 46 of 121

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Page 48 of 121

REPORT TO COUNCIL CLERK’S DEPARTMENT

AGENDA DATE: SUBJECT:

February 5, 2019

Inverary Youth Activities – Request for Noise By-law Exemption

RECOMMENDATION: That Council grant an exemption to the Noise By-law on June 1, 2019 from 8:00 am to 10:00 pm and June 2, 2019 from 8:00 am to 6:00 pm for a multi-event fundraiser at Ken Garrett Memorial Park to assist the Inverary Youth Group with park renovations. BACKGROUND: A request has been received from Kimberley Allan, owner of Little Texas Roadhouse Bar and Grill and Shawn Pearce, president of Inverary Youth Group for approval for an exemption to the noise by-law on Saturday, June 1, 2019 from 8:00 am to 10:00 pm and Sunday, June 2, 2019 from 8:00 am to 6:00 pm at the Ken Garrett Memorial Park. This is a multi-event fundraiser to assist the Inverary Youth Group to complete required renovations at the park. The CAO provided a list of potential questions or concerns that Council may have with regard to this request. The questions and corresponding answers are attached. FINANCIAL/STAFFING IMPLICATIONS: none ATTACHMENTS: Letter from Little Texas Raodhouse Bar and Grill Questions and Answers as a follow up to the request.

Submitted/approved by: Angela Maddocks, Clerk

Our strength is our community.

Page 49 of 121 515 Days Road Kingston, Ontario K7M 3R6 613-766-1608

Kimberley Allan South Frontenac Resident Owner, Little Texas Roadhouse Bar and Grill 343‐402‐8126 (cellular) 613‐766‐1608 (business) 613‐376‐9877 (home) Kimberleyallan13@outlook.com

Page 50 of 121

Subject: Noise By-Law Exemption Request for June Hello Wayne, Myself and Adam Lake would like to be present for the Tuesday February 5 council meeting. In response to the questions that you have asked: Will this be a family event or an adult only function? Yes this will be a family event with an area that will contain children specific activities. Will there be alcohol sold at the event? Yes there will be alcohol sold at the event. A designated, fenced in area will be identified and will be under the Little Texas Roadhouse Bar and Grill liquor license. Volunteers with the appropriate SmartServe certification and volunteers with Security licenses will be assigned to the area. No alcohol will be permitted outside of the designated area. Will there be food sold at the event? Yes, it is anticipated that there will be four food trucks on site for this event. Have permits been obtained from the LCBO and Public Health? Not at this time – my original contact with the Township said to hold off until a noise by-law exemption was approved for the event. Representatives have been contacted, but nothing formal has been initiated. Will there be marque style tents, or staging erected? Yes there will be a stage as well as tents at the event. Has a building permit been obtained from the Township? Not at this time – as noted above, I was advised to hold off until a noise by-law exemption was approved for the event. Is appropriate insurance in place that indemnifies the Township? We will need a copy Yes – Little Texas Roadhouse Bar and Grill’s insurance will be in place for the event. Have the OPP been engaged in the event planning discussions? Will they be present at the event? The OPP will be contacted (upon receiving a noise by-law exemption) and it is anticipated that they will be present at the event. Thank you, Kimberley Allan

Page 51 of 121

REPORT TO COUNCIL OFFICE OF C.A.O.

AGENDA DATE:

February 5, 2019

SUBJECT:Code of Conduct, Complaint Protocol and Council Staff Relationship Policy RECOMMENDATION: That a Bylaw to be developed subject to final feedback from Counicl BACKGROUND: Changes to the Municipal Act require Council to adopt a Code of Conduct including a complaint protocol and a Council Staff Relations Policy by March 1, 2019. Jointly the Frontenac’s have engaged an Integrity Commissioner to interpret, apply and enforce the Code and Policy. The attached policies have been before Council twice now and are brought forward for a final time to prior to scheduled adoption on February 19. Councillor Sutherland has raised specific questions about the Code and these have been forwarded to the Integrity Commissioner for comment (see indented questions and responses quoted below). I have questions on three clauses:

Section 2.2 point six says “….to maintain and promote trust in the Township.” There is an ambiguity in this statement that could cause unreasonable conflict. Part of a Councillors job is to question activities of the Township that they think are not in the public interest. Some would argue that this questioning could undermine public trust in the Township. For instance, public trust in built by the Township making sound financial decisions and proper oversight of finances. If a Councillor suspected that there was poor oversight, it would be reasonable, if not expected, that they would raise this concern for discussion. This questioning should not be restricted by a possible complaint under the Code of Conduct that questioning the Township’s practices is undermining trust in the Township. My suggestion is that that last clause be left out. RESPONSE: Section 2.2 comprised the key principles that underlie the Code and aid in its interpretation and application. Section 2.2 and its articulates of the principles do not comprises operational standards that may be enforced. I think a council member raises questions about matters promotes the public trust as opposed to undermining it. None of my municipalities have questioned or objected to the inclusion of this particular wording or clause.
Section 4.1 (g), I am not sure what the internet is of the clause “respect council’s Decisions making Process.” For instance, would this preclude a Councillor from supporting an LPAT challenge to a decision of Council? Or preclude a Councillor from advocating to overturn a decision of Council. Barring any further clarity on the meaning the words, the clause “and respect Council’s decision-making process,” should be removed leaving the sentence to read “accurately communicate the decisions of Council even if they disagree with Council’s ultimate determinations and rulings.” RESPONSE: I do not have a problem with the council member’s suggested wording. In fact, I am taking note of it as the language and the intent of the modification is very good.
Section 7 (2) is too permissive. For instance, point (c) allows a Councillor to receive services that are voluntarily provided. This seems to allow a contractor to Our strength is our community.

Page 52 of 121

REPORT TO COUNCIL OFFICE OF C.A.O.

voluntarily fix your deck or a caterer to supply your party for free when that contractor or caterer could be bidding for Township contracts. Similarly (g) the figure of $300 is too high for gifts from parties engaged in business with the Township. Even though these gifts would have to be disclosed, that is not sufficient: they should be excluded if there is the appearance of improper influence. RESPONSE: The dollar amount in Section 7.2(g) is really a policy decision for Council to make. I have seen dollar figures as low as (I think) $50 and as high as $500. Section 7.2(c) could certainly be scoped and clarified. Based on this feedback, changes have been proposed and are highlighted in yellow in the attached document (grey highlighting is the original language) Furthermore in the Council Staff policy, Council asked that the language be adapted to reflect the less formal communication between members and staff. These changes have also been highlighted in yellow with the original language shaded in grey. With Council’s concurrence, a bylaw will be drafted to adopt the Code including the delegation of enforcement to the Integrity Commissioner, the complaints protocol and the Council Staff relationship Policy FINANCIAL/STAFFING IMPLICATIONS: ATTACHMENTS:   

Code of Conduct Complaint Protocol Council Staff Relationship Policy

Submitted/approved by:

Prepared by:

Wayne Orr, CAO

Our strength is our community.

Page 53 of 121

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC CODE OF CONDUCT FOR MEMBERS OF COUNCIL AND LOCAL BOARDS 1.0

Application & Purpose

1.1

This Code of Conduct applies to a l l M embers of t h e Council of the Township of South Frontenac, including the Mayor and, unless specifically provided, with necessary modifications to all Township committees, agencies, boards and commissions, which are defined as local boards in subsection 1(1) and section 223.1 of the Municipal Act, 2001.

1.2

The purpose of this Code of Conduct is to establish a general standard to ensure that all Members share a common basis for acceptable conduct, and to which all Members are expected to adhere to and comply with. This Code of Conduct augments other laws which Members are governed by and which requires Members to follow the Procedural By-law and other sources of applicable law, including but not limited to: 

Municipal Act, 2001



Municipal Conflict of Interest Act



Municipal Elections Act, 1996



Municipal Freedom of Information and Protection of Privacy Act



Human Rights Code



Occupational Health and Safety Act



Provincial Offences Act



Criminal Code

2.0

Statement of Principles

2.1

This Code of Conduct is intended to set a high standard of conduct for Members in order to provide good governance and a high level of public confidence in the administration of the Township by its Members as duly elected public representatives to ensure that they each operate from a foundation of integrity, transparency, justice, truth, honesty and courtesy.

Page 54 of 121

2.2

The following key statements of principle are intended to guide Members and assist with the interpretation of the Code of Conduct: 

Members shall serve and be seen to serve the public in a conscientious and diligent manner;



Members shall observe and act with the highest standard of ethical conduct and integrity;



Members shall avoid the improper use of the influence of their office and act without self-interest;



Members shall act and are expected to perform their functions with honesty, integrity, accountability and transparency;



Members shall perform their duties and arrange their private affairs in a manner that promotes public confidence and that will bear close public scrutiny;



Members shall be cognizant that they are at all times representatives of the Township and of Council, recognize the importance of their duties and responsibilities, take into account the public character of their function, and maintain and promote the public trust in the Township; and



Members shall uphold the spirit and the letter of the laws of Canada, Ontario and the laws and policies adopted by Council.

The above statements are key principles that are intended to facilitate an understanding, application and interpretation of the Code of Conduct – the principles are not operative provisions of the Code of Conduct and are not intended to be enforced independently as such. 3.0

Definitions

3.1

The following terms shall have the following meanings in this Code of Conduct: (a)

“CAO” means the Chief Administrative Officer of the Township;

(b)

“child” means a child born within or outside marriage and includes an adopted child and a person whom a parent has demonstrated a settled intention to treat as a child of his or her family;

(c)

“confidential information” means information or records that are in the possession, in the custody or under the control of the Township that the Township is either precluded from disclosing under the Municipal Act, 2001 or other applicable legislation, its Procedural By-law or any of its other by-laws, policies, rules or procedures, or that it is required to refuse

Page 55 of 121

to disclose under the Municipal Freedom of Information and Protection of Privacy Act or other legislation; (d)

“conflict of interest” means a situation in which a Member has competing interests or loyalties between the Member’s personal or private interests and his or her public interests as an elected representative such that it might influence his or her decision in a particular matter;

(e)

“Council” means the council for the Township and includes, as the context may require and with all necessary modifications, any Township committee, agency, board or commission, which are defined as local boards in the Municipal Act, 2001;

(f)

“fiduciary” means the obligation of a person in a position of authority to act on behalf of another, assuming a duty to act in good faith and with care, candour and loyalty in fulfilling this obligation;

(g)

“frivolous” means of little or no weight, worth, importance or any need of serious notice;

(h)

“Mayor” means the head of council for the Township.

(i)

“meeting” means a regular, special or other meeting of Council or a committee of Council where: (i)

a quorum of Members is present, and

(ii)

Members discuss or otherwise deal with any matter in a way that materially advances the business or decision-making of Council;

(j)

“Member” means a Member of the Council for the Township;

(k)

“non-pecuniary interest” means a private or personal interest that a Member may have that is non-financial in nature and that would be considered by a reasonable person, apprised of all the circumstances, as being likely to influence the Member’s decision in any matter in which the non-pecuniary interest arises, and may include, but is not limited to, an interest that arises from a relationship with a person or entity;

(l)

“parent” means a person who has demonstrated a settled intention to treat a child as a member of his or her family whether or not that person is the natural parent of the child;

(m)

“spouse” means a person to whom the person is married or with whom the person is living in a conjugal relationship outside marriage;

(n)

“staff” means the CAO and all officers, directors, managers, supervisors and all non-union and union staff, whether full-time, part-time, contract,

Page 56 of 121

seasonal or volunteer, as well as agents and consultants acting in furtherance of the Township’s business and interest; (o)

“Township” means The Corporation of the Township of South Frontenac; and

(p)

“vexatious” means troublesome or annoying in the case of being instituted without sufficient grounds and serving only to cause irritation and aggravation to the person being complained of.

4.0

General Obligations

4.1

In all respects, a Member shall:

5.0

(a)

make every effort to act with good faith and care;

(b)

conduct themself with integrity, courtesy and respectability at all meetings of the Council or any committee and in accordance with the Township’s Procedural By-law or other applicable procedural rules and policies;

(c)

seek to advance the public interest with honesty;

(d)

seek to serve their constituents in a conscientious and diligent manner;

(e)

respect the individual rights, values, beliefs and personality traits of any other person, recognizing that all persons are entitled to be treated equally with dignity and respect for their personal status regarding gender, sexual orientation, race, creed, religion, ability and spirituality;

(f)

refrain from making statements known to be false or with the intent to mislead Council or the public;

(g)

recognize that they are representatives of the Township and that they owe a duty of loyalty to the residents of the Township at all times;

(h)

accurately communicate the decisions of Council and respect Council’s decision-making process even if they disagree with Council’s ultimate determinations and rulings; and

(h)

accurately communicate the decisions of Council even if they disagree with Council’s ultimate determinations and rulings; and

(i)

refrain from making disparaging comments about another Member or unfounded accusations about the motives of another Member.

The Role of Staff

Page 57 of 121

5.1

Council as a whole approves the budget, policies and governance of the Township through its by-laws and resolutions. An individual Member does not direct nor oversee the functions of the staff of the Township.

5.2

The Township’s staff serve Council and work f or t he Township as a body corporate under the direction of the CAO. Inquiries of staff from Members should be directed to the CAO or to the appropriate senior staff as directed by the CAO.

5.3

A Member shall comply with the Township’s Council and Staff Relationship Policy.

5.4

A Member shall not publicly criticize staff. Should a Member have any issue with respect to any staff member, such issue shall be referred to the CAO who will direct the matter to the particular staff member’s appropriate superior.

5.5

A Member shall respect the role of staff in the administration of the business and governmental affairs of the Township, and acknowledge and appreciate that staff: (a)

provide advice and make policy recommendations in accordance with their professional ethics, expertise and obligations and that a Member must not falsely or maliciously injure the reputation of staff members whether professional or ethical or otherwise;

(b)

work within the administration of justice and that a Member must not make requests, statements or take actions which may be construed as an attempt to influence the independent administration of justice and, therefore, a Member shall not attempt to intimidate, threaten, or influence any staff member from carrying out that person’s duties, including any duty to disclose improper activity; and

(c)

carry out their duties based on political neutrality and without undue influence from any individual Member and, therefore, a Member must not invite or pressure any member of staff to engage in partisan political activities or be subjected to discrimination or reprisal for refusing to engage in such activities.

6.0

Township Property

6.1

Council is the custodian of the assets of the Township. The community places its trust in Council and those it appoints to make decisions for the public good in relation to these assets.

6.2

By virtue of their office or appointment, a Member must not use or permit the use of the Township’s land, facilities, equipment, supplies, services, staff or other resources for activities other than the business of the Township. No Member shall seek financial gain for themselves, family or friends from the use or sale of Township-owned intellectual property, computer programs,

Page 58 of 121

technological innovations, or other patent, trademarks or copyright held by the Township. 7.0

Gifts and Benefits

7.1

Any gift to a Member risks the appearance of improper influence. Gifts may improperly induce influence or create an incentive for a Member to make decisions on the basis of relationships rather than in the best interests of the Township. A Member shall not accept a fee, advance, gift, gift certificate, cash, hospitality or any form of personal benefit connected directly or indirectly with the performance of his or her duties except as provided in Section 7.2. A gift, benefit or hospitality provided with the Member’s knowledge to a Member’s spouse, child, or parent, or to a Member’s staff that is connected directly or indirectly to the performance of the Member’s duties is deemed to be a gift to that Member. Any doubt concerning the propriety of the gift should be resolved by the Member not accepting or keeping it.

7.2

For greater clarity, despite Section 7.1, a Member is entitled to accept any compensation, remuneration or benefits authorized by law but shall not accept any gift or benefit other than in the following circumstances: (a)

such gifts or benefits that normally accompany the responsibilities of office and are received as an incident of protocol or social obligation;

(b)

a political contribution otherwise reported by law, in the case of a Member running for office;

(c)

services provided without compensation by persons volunteering their time;

(c)

services provided without compensation by persons volunteering their time, as it relates to an election campaign or charitable event;

(d)

nominal tokens, mementos or souvenirs received as an incident of protocol or social obligation that normally accompanies the responsibilities of elected office or at a function honouring the Member;

(e)

food, lodging, transportation and entertainment provided by provincial, regional and local governments or any agencies or subdivisions of them or by the federal government or by a foreign government within a foreign country, or by a conference, seminar or event organizer where the Member is either speaking or attending in an official capacity as a representative of the Township;

(f)

entrance fees or food and beverages consumed at banquets, receptions or similar events, if: (i)

attendance serves a legitimate municipal business purpose related to the normal business of the Township,

Page 59 of 121

(ii)

the person extending the invitation or a representative of the organization is in attendance, and

(iii) the value is reasonable and the invitations are infrequent; (g)

gifts not having a value greater than $300;

(g)

gifts not having a value greater than $XXX

(h)

benefits received as a door prize, raffle or similar draw at an event, conference or seminar attended by the Member; and

(i)

any gift or benefit, if the Integrity Commissioner is of the opinion, before the gift or personal benefit has been accepted, that it is unlikely that receipt of the gift or benefit gives rise to a reasonable presumption that the gift or benefit was given in order to influence the Member in the performance of his or her duties.

7.3

A Member who has received and accepted a gift or benefit pursuant to Section 7.2 shall file a disclosure of the gift or benefit indicating the person, body or entity from which it was received together with the estimated value of the gift or benefit in accordance with the Disclosure Statement set out in Appendix “A”. The list shall be provided to the Clerk on an annual basis commencing on March 31 of every year and shall be a matter of public record.

7.4

A Member shall not seek or obtain by reason of his or her office any personal privilege or advantage with respect to municipal services not otherwise available to the general public and not connected directly or indirectly to the performance of the Member’s duties.

8.0

Confidential Information

8.1

Members receive confidential information from a number of sources as part of their work as elected officials. This includes information received in confidence by the Township that falls under the privacy provisions of the Municipal Freedom of Information and Protection of Privacy Act and other applicable privacy laws and information received during closed meetings of Council. Examples of types of information that a Member must keep confidential, unless expressly authorized by Council or as required by law, include, but are not limited to: (a)

matters related to ongoing litigation or negotiation, or that is the subject of solicitor-client privilege;

(b)

information provided in confidence, for example the identity of a complainant where a complaint is made in confidence;

Page 60 of 121

(c)

price schedules in contract tender or Request for Proposal submissions if so specified;

(d)

personnel matters about an identifiable individual;

(e)

“personal information” as defined in the Municipal Freedom of Information and Protection of Privacy Act; and

(f)

any census or assessment data that is deemed confidential.

8.2

A Member shall not disclose the content of any confidential information, or the substance of deliberations, of a closed meeting. A Member has a duty to hold any information received at closed meetings in strict confidence for as long and as broadly as the confidence applies. All confidential documents received at a closed meeting are to be turned into the Clerk at the end of the closed meeting. A Member shall not, either directly or indirectly, release, make public or in any way divulge any such information or any confidential aspect of the closed deliberations to anyone, unless authorized by Council or as required by law.

8.3

A Member shall not disclose, use or release confidential information in contravention of applicable privacy laws. Members are only entitled to information in the possession of the Township that is relevant to matters before the Council, or a committee. Otherwise, Members enjoy the same access rights to information as any other member of the community or r esident of t h e Township and must follow the same processes as any private citizen to obtain such information.

8.4

A Member shall not misuse confidential information in any way or manner such that it may cause detriment to the Township, Council or any other person, or for financial or other gain for themselves or others.

8.5

A Member shall respect the right to confidentiality and privacy of all clients, volunteers and staff, and should be aware of their responsibilities under applicable legislation, Township policies, procedures and rules, ethical standards and, where appropriate, professional standards.

8.6

A Member shall not disclose any confidential information received by virtue of his or her office, even if the Member ceases to be a Member.

9.0

Discrimination and Harassment

9.1

A Member shall treat all members of the public, one another and staff with respect and without abuse, bullying or intimidation and ensure that their work environment is free from discrimination and harassment.

9.2

A Member shall not use indecent, abusive or insulting words, phrases or expressions toward any member of the public, another Member or staff. A

Page 61 of 121

Member shall not make comments or conduct themselves in any manner that is discriminatory to any individual based on the individual’s race, colour, ancestry, citizenship, ethnic origin, place of origin, creed or religion, gender, sexual orientation, marital status, family status, disability, age or record of offences for which a pardon has not been granted. 9.3

A Member shall comply with the Township’s workplace harassment and violence policy.

10.0

Improper Use of Influence

10.1

A Member shall not use the influence of their office or appointment for any purpose other than the exercise of his or her official duties in the public interest.

10.2

A Member shall not use the status of their position to influence the decision of another person to the private advantage or non-pecuniary interest of themselves, their parents, children or grandchildren, spouse, or friends or associates, or for the purpose of creating a disadvantage to another person or for providing an advantage to themselves.

11.0

Conflicts of Interest

11.1

A Member shall seek to avoid conflicts of interest, both pecuniary and nonpecuniary. A Member shall comply with the requirements of the Municipal Conflict of Interest Act with respect to obligations relating to pecuniary interests. A Member shall take proactive steps to mitigate any non-pecuniary conflicts of interest in order to maintain public confidence in the Township and its elected officials.

11.2

Members are encouraged to seek guidance from the Integrity Commissioner when they become aware that they may have a conflict between their responsibilities to the public as a Member and any other interest, pecuniary or non-pecuniary.

12.0

Council Policies and Procedures

12.1

A Member shall observe and adhere to the policies, procedures and rules established from time to time by Council.

13.0

Election Activity

13.1

A Member is required to conduct themselves in accordance with the Municipal Elections Act, 1996 and any Township policies pertaining to elections. The use of the Township’s resources, both property and staff time, for any election-related activity is strictly prohibited. Election-related activity applies to the Member’s

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campaign and any other election campaigns for municipal, provincial or federal office. 14.0

Respect for the Code of Conduct

14.1

A Member shall respect the process for complaints made under the Code of Conduct or through any process for complaints adopted by the Township. A Member shall not act in reprisal or threaten reprisal against a person who makes a complaint or provides information to the Integrity Commissioner during an investigation. A Member shall interact courteously and respectfully with the Integrity Commissioner and with any person acting under the direction of the Integrity Commissioner.

14.2

A Member shall cooperate with requests for information during any investigations or inquiries under the Code of Conduct. A Member shall not destroy or damage documents or erase electronic communications or refuse to respond to the Integrity Commissioner where a complaint has been filed under the Code of Conduct or any process for complaints adopted by the Township.

15.0

Penalties for Non-Compliance with the Code of Conduct

15.1

Where the Integrity Commissioner reports that there has been a violation of the Code of Conduct by a Member, Council delegates the authority to the Integrity Commissioner to impose the following penalties on the Member: (a)

a reprimand; or

(b)

a suspension of the remuneration paid to the Member in respect of his or her services as a Member for a period up to ninety (90) days.

15.2 The Integrity Commissioner may also require that the Member take any or all of the following corrective or remedial actions:

16.0

(a)

provide a written or verbal apology;

(b)

return property or make reimbursement of its value or of money spent;

(c)

be removed from or not be appointed to the membership on a committee of Council;

(d)

be removed from or not be appointed as chair of a committee of Council; and

(e)

comply with any other remedial or corrective action or measure deemed appropriate by the Integrity Commissioner.

Legal Fees

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16.1

A Member of Council is responsible for his or her own legal costs if he or she retains a lawyer or paralegal to provide counsel, advice or representation on any matter related to the Code of Conduct, including, but not limited to, an investigation and the imposition of penalties or remedial or corrective measures or actions by the Integrity Commissioner.

17.0

Complaint Protocol

17.1

The Complaint Protocol – Code of Conduct is Appendix “B” to the Code of Conduct.

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APPENDIX “A” DISCLOSURE STATEMENT FOR GIFTS OR BENEFITS

Member’s Name:_______________________________________________________ Gift Received or Nature of Benefit:_______________________________________

Received From:_________________________________________________________ Date of Receipt:____________________ Value or Estimate of Gift:________________ Please describe the circumstances under which the Gift or Benefit was received:

Please describe your intentions with respect to the Gift or Benefit:

Do you anticipate transferring the Gift or Benefit described above to the municipality? Yes, immediately_____________ Yes, eventually _____________ No _____________

Member’s Signature 34470270.1

Date

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APPENDIX “B” COMPLAINT PROTOCOL PART A - INFORMAL COMPLAINT PROCEDURE 1.

Any individual who identifies or witnesses behaviour or activity by a Member that they believe contravenes the Code of Conduct may seek to address the prohibited behaviour or activity themselves in the following manner by following the Informal Complaint Procedure: (a)

document the incident(s) where the Member may have contravened the Code of Conduct including dates, times, locations, other persons present, and any other relevant information;

(b)

advise a third party about the concerns regarding the Member’s actions;

(c)

advise the Member that the behaviour or activity appears to contravene the Code of Conduct;

(d)

identify to the Member the specific provision(s) of the Code of Conduct that may have been contravened;

(e)

encourage the Member to acknowledge and agree to stop the prohibited behaviour or activity and to undertake to refrain from future occurrences of the prohibited behaviour or activity;

(f)

request the Integrity Commissioner to assist in informal discussion of the alleged complaint with the Member in an attempt to settle or resolve the issue;

(g)

if applicable:

(h)

(i)

confirm to the Member that his or her response is satisfactory, or

(ii)

advise the Member that his or her response is unsatisfactory;

consider the need to pursue the matter in accordance with the Formal Complaint Procedure set out in Part B, or in accordance with any other applicable judicial or quasi-judicial process or complaint procedure.

Individuals are strongly encouraged to pursue the Informal Complaint Procedure as the first means of remedying behaviour or activity of a Member that they believe violates the Code of Conduct.

With the consent of both the complaining individual and the Member, the Integrity Commissioner may participate in any informal process. The parties involved are encouraged to take advantage of the Integrity Commissioner’s potential role as a mediator/conciliator of issues relating to a complaint.

The Informal Complaint Procedure is not a precondition or a prerequisite to pursuing the Formal Complaint Procedure set out in Part B.

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PART B - FORMAL COMPLAINT PROCEDURE Formal Complaints 1.(1)

(2)

Any individual who identifies or witnesses behaviour or activity by a Member that they reasonably believe contravenes the Code of Conduct may file a formal complaint to request an inquiry by the Integrity Commissioner as to whether a Member has contravened the Code of Conduct in accordance with the following requirements: (a)

all complaints shall be in writing on the prescribed form (Formal Complaint Form

1) and shall be dated and signed by an identifiable individual;

(b)

the complaint must set out reasonable and probable grounds for the allegation that the Member has contravened the Code of Conduct or the Municipal Conflict of Interest Act must be accompanied by a supporting sworn affidavit setting out the evidence in full in support of the allegation; and

(c)

Council may also file a complaint against any of its Members of an alleged contravention of the Code of Conduct by passing a resolution requesting the Integrity Commissioner to undertake an inquiry.

An elector, as defined in section 1 of the Municipal Conflict of Interest Act, or a person demonstrably acting in the public interest may file a formal complaint to request the Integrity Commissioner concerning an alleged contravention of section 5, 5.1 or 5.2 of that Act by a Member in accordance with the following requirements: (a)

all complaints shall be in writing on the prescribed form (Formal Complaint Form

2) dated and signed by an identifiable individual;

(b)

the complaint shall include a statutory declaration attesting to the fact that:

(c)

(3)

(i)

the complainant became aware of the contravention not more than six (6) weeks before the date of the complaint, or

(ii)

in the case where the complainant became aware of the alleged contravention during the period of time described in paragraph 1 of subsection 223.4.1(5) of the Municipal Act, 2001, that the complainant became aware of the alleged contravention during that period of time;

Council may also file a complaint against any of its Members respecting an alleged contravention of sections 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act by passing a resolution requesting the Integrity Commissioner to undertake an inquiry and providing a statutory declaration as required by Section 1(2).

Individuals, electors or persons demonstrably acting in the public interest who file a formal complaint under Sections 1(1) or 1(2) must provide a full and complete record of evidence to the Integrity Commissioner who is under no obligation whatsoever to, but may seek additional information to supplement or complete the evidentiary record to substantiate or support the allegation set out in the complaint.

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Filing of Complaint and Classification by Integrity Commissioner 2.(1)

The complaint may be filed with the Clerk by hard copy or directly with Integrity Commissioner by a sealed hard copy or by e-mail to the email address(es) set out on the Township’s website.

(2)

The Integrity Commissioner shall initially classify the complaint to determine if the matter is, on its face, a complaint with respect to non-compliance with the Code of Conduct and not covered by other legislation or other Council procedures, policies or rules as set out in Section 3 or whether it is a complaint under sections 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act.

Complaints Outside Integrity Commissioner’s Jurisdiction 3.

If the complaint, including the supporting affidavit, is not, on its face, a complaint with respect to non-compliance with the Code of Conduct or the complaint relates to matters addressed by other legislation or complaint procedure under another Township procedure, policy or rule or sections 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act, the Integrity Commissioner shall advise the complainant in writing as follows: Criminal Matter (a)

if the complaint is, on its face, an allegation of a criminal nature consistent with the Criminal Code, the complainant shall be advised that: (i)

the Integrity Commissioner will refer it to the appropriate police service, or

(ii)

the complainant may pursue it with the appropriate police service if the complainant wishes to pursue any such allegation;

Municipal Freedom of Information and Protection of Privacy Act (b)

if the complaint is more appropriately addressed under the Municipal Freedom of Information and Protection of Privacy Act, the complainant shall be advised that the matter must be referred to the Clerk to deal with under its access and privacy policies under that statute;

Other Procedure, Policy or Rule Applies (c)

if the complaint appears to fall within the scope of another procedure, policy or rule of the Township, the complainant shall be advised to pursue the matter under such procedure, policy or rule with the appropriate Township official or staff member;

Lack of Jurisdiction (d)

if the complaint is, for any other reason not within the jurisdiction of the Integrity Commissioner (for example, it relates to a decision of Council or a local board as a whole and not one or more individual Members), the complainant shall be so advised and provided with any additional reasons and referrals as the Integrity Commissioner considers appropriate;

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Matter Already Pending (e)

if the complaint is in relation to a matter which is subject to an outstanding complaint under another process such as a court proceeding, a human rights or workplace harassment complaint or similar process, or to a civil matter that is pending before the courts, the Integrity Commissioner may, in his/her sole discretion, suspend any investigation, in whole or in part, pending the result of the other process;

Similar Matter Already Pending (f)

if the complaint is in relation to a similar matter which is subject to an outstanding complaint before the Integrity Commissioner, the Integrity Commissioner may, in his/her sole discretion, consider the matter in conjunction with the similar matter or deal with it separately, including not undertaking an inquiry if the matter can be adequately addressed in any report and/or recommendations made with respect to the complaint in the similar matter; and

Other Ethical Code or Policy Applies (g)

if the complaint is in relation to a matter which is governed by a code of conduct, ethical code or similar procedure or policy of another body or entity which also governs the Members (for example, another board, body or committee to which the Member has been appointed), the Integrity Commissioner shall consider the most appropriate forum for the complaint and may, in his/her sole discretion, defer consideration of the matter pending any determination made by the other body or entity and shall so advise the complainant and, if necessary, the Member.

Limitation Period 4.(1)

The Integrity Commissioner shall not accept a complaint under the Code of Conduct for which the event giving rise to the complaint occurred or came to the attention of the complainant more than six (6) months prior to the date of the filing of the complaint. The complainant must establish that the event giving rise to the complaint occurred and/or came to the complainant’s attention within six (6) months of the complaint being filed in accordance with Section 2.

(2)

The Integrity Commissioner shall not accept a complaint relating to sections 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act except in accordance with the requirements of subsections 8(2)-(6) of that statute and section 223.4.1 of the Municipal Act, 2001.

Refusal to Conduct Investigation 5.

The Integrity Commissioner has a discretion as to whether to carry out an investigation. If the Integrity Commissioner is satisfied, after considering the information contained in the complaint, that a complaint: (a)

is frivolous or vexatious,

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(b)

is not made in good faith,

(c)

constitutes an abuse of process,

(d)

discloses no grounds or insufficient grounds for an investigation, or

(e)

does not warrant a full investigation,

the Integrity Commissioner shall not be required to conduct an investigation and may summarily dismiss the complaint, and, where this becomes apparent during the course of an investigation, the Integrity Commissioner shall terminate the inquiry and provide notice to the complainant and, if necessary, to the Member. Opportunities for Resolution 6.

Following receipt and review of a formal complaint or at any time during the investigation where the Integrity Commissioner, in his or her discretion, believes that an opportunity to resolve the matter may be successfully pursued without a formal investigation, and both the complainant and the Member agree, efforts may be pursued to achieve an informal resolution.

Investigation 7. (1) The Integrity Commissioner may proceed as follows, except where the Integrity Commissioner has a full factual record and believes, in his or her sole discretion, that no additional information is required, or where otherwise required by the Public Inquiries Act, 2009, or where the Integrity Commissioner has not otherwise terminated the inquiry: (a)

provide the Member with an outline of the complaint with sufficient particularity to allow the Member to understand the complaint against him or her but the Integrity Commissioner shall not have any obligation to disclose: (i)

the identity of the complainant, or

(ii)

the identity of any witnesses set out in the complaint or persons that are questioned/interviewed by the Integrity Commissioner,

unless it is essential for the Member to adequately respond to the complaint, which determination shall be made in the Integrity Commissioner’s sole and absolute discretion; (b)

request that the Member provide a written response to the allegations in the complaint to the Integrity Commissioner within ten (10) business days;

(c)

provide a copy of the Member’s response to the complainant with a request that any written reply be provided by the complainant to the Integrity Commissioner within ten (10) business days; and

(d)

extend the timelines set out above if the Integrity Commissioner deems it necessary to do so in his or her sole and absolute discretion.

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(2)

If necessary, after reviewing the submitted materials, the Integrity Commissioner may contact and speak to or correspond with any other persons, access and examine any other documents or electronic materials, including any materials on the Township’s computers and servers, and may enter any Township work location relevant to the complaint for the purpose of investigation and potential resolution.

(3)

The Integrity Commissioner may, but is under no obligation, to provide the Member with a draft of the proposed draft report on the complaint.

(4)

The Integrity Commissioner shall not issue a report finding a violation of the Code of Conduct on the part of any Member unless the Member has had an opportunity either in person or in writing to comment to the Integrity Commissioner on any preliminary or proposed finding(s).

(5)

The Integrity Commissioner may, but is under no obligation, to advise either the Member or the complainant of any proposed sanction or recommendation the Integrity Commissioner may include in the report to Council.

(6)

The Integrity Commissioner may make interim reports to Council where necessary and as required to address any instances of interference, obstruction, intimidation, delay, reprisal or retaliation by the Member or by any other person encountered during the formal complaint investigation.

(7)

The Integrity Commissioner is entitled to make such additional inquiries and provide such additional reports to Council where necessary and as required to address any instances of non-compliance with any decision of Council including the failure to comply with any penalties or corrective measure or actions imposed by the Integrity Commissioner.

(8)

The Integrity Commissioner shall retain all records related to the complaint and investigation but may provide copies of certain records, in confidence, to Township administrative staff who are required to ensure that any such records are securely and confidentially retained.

No Complaint Prior to Municipal Election 8. (1) Notwithstanding any other provision of this Complaint Protocol, no complaint may be filed with the Integrity Commissioner, no report shall be made by the Integrity Commissioner to Council during the period of time starting on nomination day for a regular municipal election year, as set out in section 31 of the Municipal Elections Act, 1996 and ending on the voting day in a regular election as set out in section 5 of the Municipal Elections Act, 1996. (2)

If the Integrity Commissioner has received a complaint and has commenced an inquiry but has not completed the inquiry before nomination day in a regular municipal election year, the Integrity Commissioner shall terminate the inquiry on nomination day but may commence an inquiry in respect of the same complaint if within six (6) weeks after the voting day in a regular municipal election the individual who made the request makes a written request to the Integrity Commissioner in accordance with subsection 223.4(8) of the Municipal Act, 2001.

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Advice Provided to Member by Integrity Commissioner 9. (1) Subject to Section 9(2), a Member is entitled to rely upon any written advice given by the Integrity Commissioner to the Member respecting the Code of Conduct in any subsequent consideration of the conduct of the Member in the same matter provided that the Member fully disclosed in writing all relevant facts known to him or her to the Integrity Commissioner and acted in accordance with the written advice provided by the Integrity Commissioner. (2)

If the Integrity Commissioner applies to a judge under section 8 of the Municipal Conflict of Interest Act for a determination as to whether the Member contravened section 5, 5.1 or 5.2 of the Municipal Conflict of Interest Act, the Member is entitled to advise the judge of any written advice given by the Integrity Commissioner provided that the Member fully disclosed in writing all relevant facts known to him or her to the Integrity Commissioner and acted in accordance with the written advice provided by the Integrity Commissioner.

(3)

A Member under investigation by the Integrity Commissioner shall not request advice from the Integrity Commissioner as to the Member’s rights under the Code of Conduct, the Municipal Conflict of Interest Act or generally at law with respect to any matter that the Integrity Commissioner is investigating or reviewing with respect to the Member, nor is the Member entitled to rely upon any statement(s) made by the Integrity Commissioner during the course of any investigation or review that may impact the Member’s rights under the Code of Conduct, the Municipal Conflict of Interest Act or at generally law.

Authority to Abridge or Extend 10. (1) Notwithstanding any requirement, obligation or timeline, set out in the Code of Conduct or this Complaint Protocol, the Integrity Commissioner shall retain the right to abridge or extend any provision therein in the public interest. Investigation Report 11. (1) The Integrity Commissioner shall report to the complainant and the Member no later than ninety (90) days after the official receipt of any complaint under the Code of Conduct. If the investigation process is anticipated to or takes more than ninety (90) days, the Integrity Commissioner shall provide an interim report to Council and must advise the parties of the approximate date the report will be available. The Integrity Commissioner may also, at his or her discretion, advise any witnesses or other persons of the approximate date the report will be available. (2)

Where the complaint is sustained in whole or in part, the Integrity Commissioner shall report to Council outlining the findings, the terms of any settlement and/or any recommended remedial or corrective measure or action.

(3)

The Integrity Commissioner may provide a copy of the report to the complainant and the Member whose conduct has been investigated in advance of the public release of the

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report, in strict confidence until the report is publicly released. The Member shall have the right to address the report if it considered by Council. (4)

Where the complaint is not sustained, the Integrity Commissioner is not obligated to report to Council on the result of the investigation or any findings but may do so at his/her discretion and may also include such information as he/she deems necessary in a report or as part of an annual or other periodic report by the Integrity Commissioner.

(5)

The Integrity Commissioner shall complete the investigation under the Municipal Conflict of Interest Act no later than one hundred eighty (180) days after the official receipt of any complaint validly made under Section 1(2) of this Part.

Findings 12.(1) If the Integrity Commissioner determines that: (a)

there has been no contravention of the Code of Conduct or section 5, 5.1 or 5.3 of the Municipal Conflict of Interest Act, or

(b)

a contravention occurred but: (i)

the Member took all reasonable measures to prevent it, including having sought and followed the advice of the Integrity Commissioner;

(ii)

it was trivial,

(iii)

it was committed through inadvertence, or

(iv)

it resulted from an error in judgment made in good faith,

the Integrity Commissioner may so state in the report and may take appropriate actions. (2)

If the Integrity Commissioner considers it appropriate, once he or she has concluded the investigation under Section 1(2) of this Part, he or she may apply to a judge under section 8 of the Municipal Conflict of Interest Act for a determination as to whether the Member has contravened section 5, 5.1 or 5.2 of that statute. If the Integrity Commissioner does not proceed with an application to the judge, he or she shall so advise the complainant.

Report to Council 13.

Upon receipt of a report from the Integrity Commissioner with respect to the Code of Conduct, the Clerk shall place the report on the next regular agenda of Council for consideration by Council. A report from the Integrity Commissioner may also be considered by Council in advance of its next regular meeting should Council agree to hold a special or other meeting before its next regular meeting to consider the report.

Public Disclosure 14. (1) The Integrity Commissioner and every person acting under his or her jurisdiction shall preserve confidentiality where appropriate and where it does not interfere with the

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course of any investigation, except as required by law and as required by this Complaint Protocol. (2)

The Integrity Commissioner shall retain all records related to the complaint and investigation although copies may be provided to the Township’s administrative staff, subject to the duty of confidentiality under subsection 223.5 of the Municipal Act, 2001.

(3)

The identity of the Member who is the subject of the complaint shall not be treated as confidential information in the Integrity Commissioner’s report to Council. The identity of the complainant and of any other person, including witnesses, may be disclosed if deemed appropriate and necessary by the Integrity Commissioner or if consented to by the complainant.

(4)

All reports from the Integrity Commissioner to Council shall be made available to the public by the Clerk.

Delegation by Integrity Commissioner 17.

The Integrity Commissioner may delegate in writing to any person, other than a Member of Council, any of the Integrity Commissioner’s powers and duties under Part V.1 of the Municipal Act, 2001.

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Code of Conduct — Formal Complaint Form # 1 AFFIDAVIT I, ___________________________________________________ (first and last name), of the Township of ______________________________________ in the Province of Ontario. MAKE OATH AND SAY (or AFFIRM): 1.

I have reasonable and probable grounds to believe that:

Member),

(specify

name

a member of the Council of The Corporation of the Township of South Frontenac, has contravened section(s) _________________________________________________________ of the Code of Conduct of the Township of South Frontenac. The particulars of which are are attached hereto. 2.

Facts constituting the alleged contravention (use separate page if required)

This affidavit is made for the purpose of requesting that this matter be reviewed and/or investigated by the Township of South Frontenac’s Integrity Commissioner and for no other improper purpose. SWORN (or AFFIRMED) before me at the ) the ___________ of ______________ on ) __________________________ (date) ) )

(Signature)

A Commissioner for taking affidavits etc. Please note that signing a false affidavit may expose you to prosecution under ss. 131 and 132 or 134 of the Criminal Code, R.S.C. 1985, c. C-46 and also to civil liability for defamation.

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Municipal Conflict of Interest Act— Formal Complaint Form # 2 STATUTORY DECLARATION I, ___________________________________________________ (first and last name), of the Township of ______________________________________ in the Province of Ontario. I SOLEMNLY DECLARE THAT: 1.

I have reasonable and probable grounds to believe that:

(specify name of Member), a member of the Council of The Corporation of the Township of South Frontenac, has contravened section(s) ______________ of the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. The particulars of which are are attached hereto. 2. I became aware of the facts constituting the alleged contravention not more than six (6) weeks ago and they comprise the following: (use separate page if required)

This declaration is made for the purpose of requesting that this matter be investigated by the Township of South Frontenac’s Integrity Commissioner and for no other improper purpose. DECLARED before me at the the ___________ of ______________ on __________________________ (date)

) ) ) )

(Signature)

34472211.1

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THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC COUNCIL AND STAFF RELATIONSHIP POLICY 1.0

Application & Purpose

1.1

This Council and Staff Relationship Policy applies to all Members of the Council of the Township of South Frontenac, including the Mayor, and all members of Staff of the Township of South Frontenac, including the CAO.

1.2

The purpose of this Policy is set out a general standard to ensure that Council and Staff share a common understanding of their respective roles and responsibilities as well as a common basis of their relationship, and to set out acceptable standards to govern their relationship and to which all Members and Staff are expected to adhere to and comply with.

1.3

The purpose of this Policy is to establish a policy to govern the relationship between Members of Council and Staff of the Township in accordance with paragraph 2.1 of subsection 270(1) of the Municipal Act, 2001.

2.0

Statement of Principles

2.1

This Policy is intended to set a high standard for relations between Council and Staff in order to provide good governance and instill a high level of public confidence in the administration of the Township by its Members as duly elected public representatives and its Staff as public administrators.

2.2

The following key statements of principle are intended to guide Council and Staff and to assist with the interpretation of the Policy: 

Council and Staff shall recognize that positive internal relations are central to the collective ability of Members and Staff to provide good governance and instill a high level of public confidence in the administration of the Township;



Members and Staff shall relate to one another in a respectful, professional and courteous manner;



Members and Staff shall understand and respect each other’s respective roles and responsibilities; and



Members and Staff shall work together in furtherance of the common goal of serving the public good.

The above statements are key principles that are intended to facilitate an understanding, application and interpretation of the Policy – these principles are not operative provisions of the Policy.

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3.0

Definitions

3.1

The following terms shall have the following meanings in this Policy: (a)

“CAO” means the Chief Administrative Officer of the Township;

(b)

“Clerk” means the Clerk of the Township;

(c)

“Council” means the council for the Township;

(d)

“Mayor” means the head of Council;

(e)

“Member” means a Member of Council;

(f)

“Policy” means this Council and Staff Relationship Policy;

(g)

“Staff” means the CAO and all officers, directors, managers, supervisors and all non-union and union employees, whether full-time, part-time, contract, seasonal or volunteer employees, as well as agents and consultants acting in furtherance of the Township’s business and interests; and

(h)

“Township” means The Corporation of the Township of South Frontenac.

4.0

General Obligations

4.1

In all respects, Members and Staff shall: (a)

relate to one another in a courteous, respectful and professional manner;

(b)

maintain formal working relationships in order to promote equality and discourage favouritism, which includes but is not limited to using proper titles and avoiding first names during public meetings or formal business dealings;

(c)

understand their respective roles and responsibilities, and appreciate and respect the roles and responsibilities of the other;

(d)

work together to produce the best results and outcomes for the Township and always for the collective public interest of the Township; and

(e)

act in a manner that enhances public confidence in local government.

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5.0

Roles and Responsibilities of Members

5.1

Members acknowledge and agree that: (a)

Council as a whole is the governing body of the Township and that it comprises a collective decision-making body;

(b)

they are representatives of the entire Township;

(c)

Staff serve the whole of Council rather than any individual Member;

(d)

they govern, provide political direction and make decisions as Council;

(e)

they will respect the administrative and managerial chain of command by: (i)

directing any questions or concerns in relation to the administration or management of the Township to the Mayor or the CAO for their consideration; directing any questions or concerns in relation to the administration or management of the Township to the Mayor, the CAO or his/her delegate for their consideration;

(ii)

giving direction to Staff only as Council and through the CAO; and

(iii)

refraining from becoming involved in the management of Staff.

(f)

they shall use Staff time effectively, which includes but is not limited to only referring essential matters to Staff for reports;

(g)

they ensure any requests for information to Staff that were not received at a meeting of Council are made in writing and circulated in writing to all Members; they ensure any requests for information to Staff of a major nature are raised at a meeting of Council for Council’s consideration and direction;

(h)

they understand that Staff will undertake significant projects only if they have been directed to do so by Council through the CAO;

(i)

whenever possible, they shall notify Staff if an action or position of Staff is to be questioned or criticized at a public meeting to ensure Staff has sufficient time to formulate an intelligent, informed and helpful response for the consideration of Council and that any such questioning or criticism shall be undertaken with courtesy, respect and professionalism, and in no event shall there be any attempt to humiliate, berate, disparage or denigrate Staff and that they shall refrain from publicly criticizing members of Staff in relation to their intelligence, integrity, competence or otherwise;

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(j)

they shall request advice from the Clerk about the appropriate wording of motions, amendments, and formal directions of Staff;

(k)

they shall request information regarding meeting agendas or minutes from the CAO or Clerk;

(l)

as individual Members, they have no greater access to records or information held by the Township than any member of the public and that they cannot access records or information otherwise protected from disclosure by the Municipal Freedom of Information and Protection of Privacy Act or in accordance with the process set out in that statute;

(m)

they shall recognize Staff are not expected to provide information or take action in outside of regular administrative business hours, except in extenuating circumstances;

(n)

certain members of Staff are statutory officers and have specific statutory authorities, duties, powers and responsibilities that cannot be interfered with or derogated from;

(o)

they shall at all times comply with the Township’s Code of Conduct for Members of Council; and

(p)

they shall at all times comply with any policies relating to Council that the Council may implement from time to time.

6.0

Roles and Responsibilities of Staff

6.1

Staff acknowledge and agree that: (a)

Council is the collective decision-making and governing body of the Township and is ultimately responsible to the electorate for the good governance of the Township;

(b)

they shall implement Council’s decisions and establish administrative practices and procedures to carry out Council’s decisions and any duties specifically assigned to them by Council;

(c)

they shall assist Council in their decision-making process with respect to its decision, policies and programs by providing Council with information based on professional expertise, research and good judgment in a professional and timely manner;

(d)

they shall serve the whole of Council rather than any individual Member;

(e)

all Members are equal and shall be treated as such and always with courtesy, respect and professionalism;

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(f)

they shall respond to inquiries from Council and provide appropriate and timely follow-up to such inquiries as necessary;

(g)

they shall ensure any responses to requests for information by a Member that were not received at a meeting of Council are circulated to all Members; they shall ensure any responses to major requests for information by a Member are shared with all of Council and are circulated as part of the agenda package;

(h)

they shall refrain from becoming involved in the policy and decisionmaking process of Council, outside of ensuring that Council is provided with the information necessary in order to make their decisions and that Council is aware of any issues that may impact such decisions;

(i)

they shall diligently and impartially implement Council’s decisions;

(j)

they shall notify management or the CAO, as appropriate, of any issues that may impact the Township and of ongoing activities in each department;

(k)

they shall not speak publicly on any matter respecting any Council decisions or policies without authorization to do so, and without limiting the generality of the foregoing, shall not publicly criticize any decision or policy of Council;

(l)

they shall refrain from publicly criticizing decisions of Council or Members in relation to their intelligence, integrity, competence or otherwise; and

(m)

they shall at all times comply with any policies relating to Staff that the Council may implement from time to time.

34473412.1

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-07 BEING A BY-LAW TO ASSUME AS COMMON AND PUBLIC HIGHWAY CERTAIN LANDS IN THE TOWNSHIP OF SOUTH FRONTENAC, PURSUANT TO SECTION 31(6) OF THE MUNICIPAL ACT, 2001. WHEREAS certain lands in the Township of South Frontenac were deeded to the Township of South Frontenac as a condition of consent, for the purpose of dedicating them to public use as common and public highways; AND WHEREAS Council wishes to enact a by-law for the purpose of assuming the lands as part of the public highways to be maintained by the municipality; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: Those lands herein described are assumed as common and public highways. 1.

PT LT 21 CON 2 STORRINGTON/LOUGHBOROUGH BEING PART 6 ON PLAN 13R-21735 SOUTH FRONTENAC, municipally known as Round Lake Road.

PT LT 3-5, CON 14 PORTLAND BEING PART 3 ON PLAN 13R-21737, municipally known as Hinchinbrooke Road North.

PT LT 24, CON 4 STORRINGTON/LOUGHBOROUGH BEING PART 4 ON PLAN 13R-21844, municipally known as Round Lake Road.

PT LT 23 CON 11 BEDFORD BEING PT 1 & 10 ON PLAN 13R-21761, municipally known as Hanna Road.

PT LT 19 CON 1 STORRINGTON/LOUGHBOROUGH BEING PT 3 ON PLAN 13R21582, municipally known as Holmes Road.

PT LT 8 CON 8, STORRINGTON, BEING PT 1 ON PLAN 13R15997, municipally known as Milburn Road.

PT LT 22 CON 2, STORRINGTON/LOUGHBOROUGH BEING PTS 2, 3, 4 AND 5 ON PL 13R20416, municipally known as Moreland-Dixon Road.

PT LT 31, CON 10 BEDFORD, BEING PTS 10, 11 & 12 ON PL 13R18972, municipally known as Burridge Road.

PT LT 11 CON 8 LOUGHBOROUGH, BEING PT 1 ON PL 13R21419, municipally known as Little Long Lake Road.

This by-law shall come into force and take effect on the date of registration of this by-law. Dated at the Township of South Frontenac this 5th day of February, 2019 Read a first and second time this 5th day of February, 2019. Read a third time and finally passed this 5th day of February, 2019.

Page 82 of 121

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 83 of 121

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-08 A BY-LAW TO AMEND BY-LAW 2019-05, TO APPOINT A MEMBER TO THE SOUTH FRONTENAC POLICE SERVICES BOARDS. WHEREAS the Council of the Township of South Frontenac appoints a number of individuals to carry out various duties in the Municipality and constitute different boards and committees; and, WHEREAS it is expedient to consolidate these appointments in order to provide a consistent list of these appointees, AND WHEREAS the individual previously appointed by By-law 2019-05 to the Police Services Board is unable to fulfill this appointment, NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: THAT: 1)

The person, as set out on Schedule “A” attached hereto, is hereby appointed to carry out various duties in the municipality and serve on the South Frontenac Police Services and Boards for the term as set out opposite their names on Schedule “A”.

Schedule “A” of this by-law may be amended by resolution of Council.

This by-law shall come into force and take effect on the date of its final passing.

Dated at The Township of South Frontenac this 5 day of February 2019. Read a first and second time this 5 day of February 2019. Read a third time and finally passed this 5 day of February 2019. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

Page 84 of 121

TOWNSHIP OF SOUTH FRONTENAC SCHEDULE “A” TO BY-LAW NO. 2019-08 NAME

TERM EXPIRES

Police Services Board Mike Nolan

December 31, 2022

Page 85 of 121

Payment Listing For the period of January 23, 2019 to February 5, 2019

Accounts Payable Payment Listing:

595,540.58 For the period of January 23, 2019 to February 5, 2019

Payroll Payment Listing: Pay Period #19-03

Pay date January 30, 2019

87,908.45

For the period of January 13, 2019 to January 26 , 2019 Council Honorarium:

Pay date January 31, 2019

15,132.91

For the period of January 1, 2019 to January 31, 2019

Total Payments

RECOMMENDATION:

It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending February 5, 2019 in the amount of

698,581.94

Submitted by: Mark Foster - Accounting Clerk Approved by: Stephanie Kuca - Deputy-Treasurer

698,581.94

System:

2019-01-31

User ID:

mfoster

Ranges: Cheque Date:

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

10:13:16 AM

From: 2019-01-23

To: 2019-02-05

Page:

Page 86 of 121

Distribution Types Included: PURCH, MISC

10 GG 0000 Gen Cheque EFT000000010720

Date

Inv #

2019-02-05 68848

Vendor

Description

THE FRONTENAC NEWS Ad-18/12/20

Total EFT000000010720

Total Gen

Amount $661.44 $661.44

$661.44

1000 Cheque 070039 Total 070039 EFT000000010700

Date

Inv #

2019-02-05

Vendor

Description

189158

ATKINSON HOME BUILDING CENTRE Salt Softener

5948

ASSELSTINE HARDWARE Ice Melter

2019-02-05

Total EFT000000010700 EFT000000010709 2019-02-05

Amount $25.92 $25.92 $35.59 $35.59

CULLIGAN 48525TI

Total EFT000000010709 EFT000000010712 2019-02-05

Water

8889

D.MARTIN WELDING & FABRICATING Fabricate Drain Cover

WO20473

HARTINGTON EQUIPMENT LIMITED Trailer Light Harness

Total EFT000000010712 EFT000000010725 2019-02-05 Total EFT000000010725 EFT000000010732 2019-02-05

$65.06 $65.06 $253.69 $253.69 $415.49 $415.49

LEONARD FUELS 0279-888975 6355-967446

Total EFT000000010732 EFT000000010739 2019-02-05

218.4L @1.090 49.9L @.930

117525

NETWORK SECURITY SYSTEMS Critical Event Monitoring

5425 5420 5410 5435 5424 5411 5038 5417

SIMMONS PLUMBING & PUMP SERV. Clean Sleeve+Sensor Replace Taps in Men’s Washroom Repipe UV Light Replace UV Bulb+Sleeve+Filter 2X UV Bulbs+Alarm Sounding Temp Repair-sewer gas smell UV Light System Repairs Repairs to Well

23196547

SUPERIOR PROPANE INC. 2475.8L @.51

89161 89347

TROUSDALE’S HOME HARDWARE Lightbulbs Tape+ Screws

Total EFT000000010739 EFT000000010751 2019-02-05

Total EFT000000010751 EFT000000010753 2019-02-05 Total EFT000000010753 EFT000000010761 2019-02-05

Total EFT000000010761

Total

$242.26 $47.23 $289.49 $244.22 $244.22 $76.32 $211.15 $854.27 $378.04 $703.16 $187.75 $1,753.83 $2,430.54 $6,595.06 $1,284.89 $1,284.89 $10.67 $13.96 $24.63

$9,234.04

1100 Counc Cheque 070040 Total 070040 070053 Total 070053 EFT000000010760

Date

Inv #

2019-02-05

Vendor

Description

56150

AVANTISPORTS GROUP INC Tennis Screen

19/01/15

THE ROYAL CANADIAN LEGION Ad- Mil. Serv. Recog. Book

2389

TROUSDALE’S FOODLAND Budget Meeting Food

2019-02-05

Total EFT000000010760

Total Counc

Amount $3,743.72 $3,743.72 $306.18 $306.18 $26.51 $26.51

$4,076.41

1250 Clk Cheque EFT000000010760

Date

Inv #

2019-02-05 2329 3949. 675

Vendor

Description

TROUSDALE’S FOODLAND Cream Budget Meeting Food Coffee+Cream

Total EFT000000010760

Total Clk

Amount $5.98 $35.61 $27.66 $69.25

$69.25

1275 Fin Cheque EFT000000010721

Date

Inv #

2019-02-05 AG5418

Total EFT000000010721

Vendor

Description

G-FORCE MARKETING 2X Roll Binders

Amount $305.46 $305.46

System:

2019-01-31

User ID:

mfoster

EFT000000010767

10:13:16 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2019-02-05 45405

Page:

Page 87 of 121

VERSUS BUSINESS FORMS & LABELS 15000X Interim Tax Bills

Total EFT000000010767

Total Fin

$741.83 $741.83

$1,047.29

1300 Elec Cheque 070056

Date 2019-02-05

Inv #

Vendor

Description

RUTTAN, SUZANNE 2018 REFUND OF NOM 2018 Refund of Nom

Amount

Total 070056

$100.00 $100.00

Total Elec

$100.00

Total GG

$15,188.43

20 PP&P 2100 Fire Cheque 070044 Total 070044 070045 Total 070045 070046 Total 070046 070049 Total 070049 070051 Total 070051 EFT000000010698

Date

Inv #

2019-02-05

Description

2019 DUES

FRONTENAC, LENNOX & ADDINGTON MUTUAL AID ASSOCIATION 2019 Dues

2019 DUES

KFL&A CHIEF’S ASSOCIATION 2019 Dues

4290

KINGSTON FIRE AND RESCUE NFPA 1021 Training S.Y.

2019-02-05

Vendor

MINISTER OF FINANCE 111801191309159 6X Ontario Fire College

2019-02-05 10145

NORTH COUNTRY MARINE Winterize+ Oil Change

A1490043 A1450520

ABELL PEST CONTROL INC. 19/01 Pest Control 18/12 Pest Control

8881

D.MARTIN WELDING & FABRICATING Weld Couplings+Supply Hose

439981

FIRE SERVICE MANAGEMENT Wash+Repair

131521

FRASSO AUTOMOTIVE SERVICE Oil Change

KS24363 KS24370

KENWORTH ONTARIO - KINGSTON Safety+Service Safety+Service+Exhaust Clamps

2019-02-05

Total EFT000000010698 EFT000000010712 2019-02-05 Total EFT000000010712 EFT000000010716 2019-02-05 Total EFT000000010716 EFT000000010718 2019-02-05 Total EFT000000010718 EFT000000010730 2019-02-05

Total EFT000000010730 EFT000000010732 2019-02-05

Amount $850.00 $850.00 $100.00 $100.00 $279.84 $279.84 $390.00 $390.00 $222.84 $222.84 $48.61 $46.45 $95.06 $408.46 $408.46 $126.73 $126.73 $111.31 $111.31 $635.15 $485.06 $1,120.21

LEONARD FUELS 0647-891669 0647-970043 0647-961885 1057-964273 1057-966480 1057-954361 1057-961882 1057-969412 1057-969872 1057-970959 1057-974077 1057-974525 1057-965992 1057-970794 1057-973831 1057-968741 2706-955311 2706-968731 2706-963869 4896-956093 4896-965171 3935-966588 3935-974769

Total EFT000000010732 EFT000000010733 2019-02-05

1345.4L @.993 791.5l @.845 1001.4L @.929 77.56L @1.1142 83.40L @1.1142 795.3L @.993 662.3L @.922 118.13L @1.0788 82.32L @.9460 60.80L @.9460 76.37L @.9195 67.27L @1.0788 534.9L @.974 527.0L @.865 479.8L @.829 502.3L @.879 428.7L @1.090 495.9L @.873 639.6L @.863 615.9L @.932 904.8L @.873 476.8L @.845 232.57L@.830

19/01/16-28

LEONARD, ELIZABETH Cleaning

4798198-00

LEVITT-SAFETY LIMITED First Aid Supplies

K85323

MAGNACHARGE BATTERY CORP 4X 6V Batteries

18/12-PRFH

R&D NELSON GENERAL MAINTENANCE 18/11+18/12 General Maint.

5423

SIMMONS PLUMBING & PUMP SERV. Remove+Replace Upstairs Toilet

Total EFT000000010733 EFT000000010734 2019-02-05 Total EFT000000010734 EFT000000010737 2019-02-05 Total EFT000000010737 EFT000000010746 2019-02-05 Total EFT000000010746 EFT000000010751 2019-02-05

$1,359.49 $680.59 $946.67 $86.36 $92.87 $803.62 $621.39 $127.28 $77.56 $57.29 $69.90 $72.47 $530.16 $463.88 $404.75 $449.29 $475.51 $440.54 $561.68 $584.12 $803.80 $409.99 $236.65 $10,355.86 $60.00 $60.00 $1,285.28 $1,285.28 $31.77 $31.77 $304.48 $304.48 $996.23

System:

2019-01-31

User ID:

mfoster

10:13:16 AM

Total EFT000000010751 EFT000000010752 2019-02-05

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 88 of 121 $996.23

SNIDER, LISA 18/12- CLEANING

Total EFT000000010752 EFT000000010753 2019-02-05

18/10-18/12 Cleaning

23220987 23083611

SUPERIOR PROPANE INC. 1407.7L @.51 1600.5L @.51

K604399

SWISH MAINTENANCE LIMITED Cleaning Supplies

44631

TRIM-LINE OF SOUTH EAST 5X Helmet Numbers

2309 3808

TROUSDALE’S FOODLAND Water Water

89441

TROUSDALE’S HOME HARDWARE Screws for Doors

Total EFT000000010753 EFT000000010755 2019-02-05 Total EFT000000010755 EFT000000010759 2019-02-05 Total EFT000000010759 EFT000000010760 2019-02-05

Total EFT000000010760 EFT000000010761 2019-02-05 Total EFT000000010761 EFT000000010762 2019-02-05

$210.00 $210.00 $730.56 $850.76 $1,581.32 $151.59 $151.59 $25.44 $25.44 $59.80 $31.92 $91.72 $14.74 $14.74

TW PATCHING 991602

Snow Plowing

315212

WESTPORT HOME HARDWARE Engine Cleaner+ Gas Treatment

Total EFT000000010762 EFT000000010769 2019-02-05 Total EFT000000010769

Total Fire

$3,022.27 $3,022.27 $40.87 $40.87

$21,876.02

2605 Build Cheque EFT000000010757

Date

Inv #

2019-02-05 6083-525342 6083-525342

Vendor

Description

TOWN AND COUNTRY AUTO SUPPLY Oil Filter

Total EFT000000010757

Total Build

Amount $38.72 $7.30 $46.02

$46.02

2620 Anml Ctl Cheque EFT000000010719

Date 2019-02-05

Inv #

Vendor

Description

FRONTENAC MUNICIPAL LAW SF-AC-2019-JANUARY ANIMAL CONTROL 19/01

Total EFT000000010719

Total Anml Ctl

Amount $3,256.19 $3,256.19

$3,256.19

2640 Bylaw enf Cheque EFT000000010719

Date 2019-02-05

Inv #

Vendor

Description

FRONTENAC MUNICIPAL LAW SF-P-2019-JANUARY PARKING BYLAW 19/01 SF-P-2019-JANUARY PARKING BYLAW 19/01

Total EFT000000010719

Amount $457.92 $634.98 $1,092.90

Total Bylaw enf

$1,092.90

Total PP&P

$26,271.13

30 Trans 3005 RdAdmOH Cheque 070047

Date

Inv #

2019-02-05 1151

Vendor

Description

LINK LINE FENCE LTD Paige Wire Fence

Total 070047

Total RdAdmOH

Amount $2,035.20 $2,035.20

$2,035.20

3010 Cheque 070039 Total 070039 070041 Total 070041 070042 Total 070042 070043 Total 070043 070048 Total 070048 070050 Total 070050 070052

Date

Inv #

2019-02-05

Description

187935

ATKINSON HOME BUILDING CENTRE 4X Pine Casing

79157C

BOB MARK NEW HOLLAND SALES LTD Filters

79906

BOYD ELECTRIC COMPANY LTD Service Mitre Saw

978796

HEAT DESIGN EQUIPMENT Service Heater

26490

MCCULLOUGH METALS LTD. Truck Box Sides

8529773

MISTER TRANSMISSION Install/Rebuild Transmission

2019-02-05

Vendor

PRO FLEET CARE

Amount $66.31 $66.31 $337.66 $337.66 $25.44 $25.44 $2,262.63 $2,262.63 $425.36 $425.36 $3,547.86 $3,547.86

System:

2019-01-31

User ID:

mfoster

10:13:16 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 2892

Total 070052 EFT000000010692

2019-01-24

PRO FLEET CARE

13582

BARRETT’S FARM & FAMILY CENTRE Building Cover Repair

A1484857

ABELL PEST CONTROL INC. 19/01 Pest Control

69372285

AIR LIQUIDE CANADA INC. Oxygen

24224728

BATTLEFIELD EQUIPMENT RENTALS Solar Regulator+Power Harness

29593 29562 29346 29854 29743

BLACK DOG TIRE & LUBRICANTS Flat Repair Flat Repair Tire Change Tire Change+ 2X Hub Flat Repair

Total EFT000000010692 EFT000000010698 2019-02-05 Total EFT000000010698 EFT000000010699 2019-02-05 Total EFT000000010699 EFT000000010701 2019-02-05 Total EFT000000010701 EFT000000010702 2019-02-05

Total EFT000000010702 EFT000000010705 2019-02-05

Page:

Page 89 of 121 $172.99 $172.99 $3,742.73 $3,742.73 $69.72 $69.72 $35.32 $35.32 $632.63 $632.63 $88.47 $79.37 $112.95 $746.71 $48.78 $1,076.28

CINTAS 884221211 884221211 884221212 884221212 884223163 884223163 884223164 884223164 884225155 884225155 884225156 884225156

Total EFT000000010705 EFT000000010706 2019-02-05

Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies

165147

COCO PAVING INC 18-R09 Progress Invoice #4

W 936

CROSSIRON TRUCK & EQUIPMENT Diagnose-Amber Engine Light On

8748 8849 8843

D.MARTIN WELDING & FABRICATING Plow Repairs Fabricate Trailer Hitch Repair Shaft for Sander

13588

D.M. WILLS ASSOCIATES LIMITED Consulting Work

847 1056 1051

DPH SERVICE STATION MAINTENANCE Hoist Inspection+Filter+Hose Supply+Install Nozzle Supply+Install Nozzle+Belt

Total EFT000000010706 EFT000000010708 2019-02-05 Total EFT000000010708 EFT000000010712 2019-02-05

Total EFT000000010712 EFT000000010713 2019-02-05 Total EFT000000010713 EFT000000010714 2019-02-05

Total EFT000000010714 EFT000000010715 2019-02-05

$13.77 $176.75 $7.98 $31.85 $13.77 $204.55 $7.98 $45.81 $13.77 $111.59 $7.98 $33.24 $669.04 $773.79 $773.79 $119.36 $119.36 $652.76 $564.59 $76.32 $1,293.67 $1,795.05 $1,795.05 $276.28 $310.37 $335.81 $922.46

DRAPER DOORS Sevice-Cables off at Dome

$637.02 $637.02

5993

Cleaning

$320.00 $320.00

52309 52521 52450 52333

GIN-COR INDUSTRIES INC Speed Sensor 4X Nuts+ 4X Bolts 2X Hyd Disconnect+ 2X Pins Hyd Cylinder+Valve Air Shifter

N304750

GRAND & TOY LIMITED Office Supplies

IV55670

HARTINGTON EQUIPMENT LIMITED Farm Fleet Part

INV108362899 INV108362899

HD SUPPLY CANADA, INC Nuts Socket Adapters

19013

IMPACT PROPERTY SOLUTIONS ESA Permit

9306370069 9306402704 9306410821

KENT AUTOMOTIVE 43 Series Fittings Plow Bolts Assorted Parts

146-161546

KROWN RUST CONTROL 3X Cans- The Solution

13651 Total EFT000000010715 EFT000000010717 2019-02-05

FISH, DOROTHY

Total EFT000000010717 EFT000000010723 2019-02-05

Total EFT000000010723 EFT000000010724 2019-02-05 Total EFT000000010724 EFT000000010725 2019-02-05 Total EFT000000010725 EFT000000010726 2019-02-05

Total EFT000000010726 EFT000000010727 2019-02-05 Total EFT000000010727 EFT000000010729 2019-02-05

Total EFT000000010729 EFT000000010731 2019-02-05 Total EFT000000010731 EFT000000010732 2019-02-05

$179.80 $278.94 $204.31 $1,059.82 $1,722.87 $107.27 $107.27 $4.27 $4.27 $53.98 $13.76 $67.74 $91.33 $91.33 $1,185.70 $157.02 $622.59 $1,965.31 $22.59 $22.59

LEONARD FUELS 0646-888938 4185-888939

48.7L @.993 630.0L @.990

$49.21 $634.68

System:

2019-01-31

User ID:

mfoster

10:13:16 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 4185-963131 3160-960432 3160-895669 3160-974768 3160-966589 0646-961884 0646-970042

Total EFT000000010732 EFT000000010733 2019-02-05

729.4L @.821 302.1L @.888 91.6L @.964 185.8L @.83 266.0L @.845 421.8L @.929 404.2L @.845

19/01/26-29

LEONARD, ELIZABETH Cleaning

DAR21093563

LIEBHERR CANADA LTD Magnet Coil+ Radio

2100206239

LINDE CANADA LIMITED 15687 Gases

K84966

MAGNACHARGE BATTERY CORP 2X 12V Marine

DA0006937774 DA0006918099 DA0006975390

MICHELIN NORTH AMERICA CANADA INC Tire 2X Tires 4X Tires

141220

PAT’S RADIATOR SERVICE LTD. Oil

Total EFT000000010733 EFT000000010735 2019-02-05 Total EFT000000010735 EFT000000010736 2019-02-05 Total EFT000000010736 EFT000000010737 2019-02-05 Total EFT000000010737 EFT000000010738 2019-02-05

Total EFT000000010738 EFT000000010740 2019-02-05 Total EFT000000010740 EFT000000010742 2019-02-05

Page 90 of 121 $609.38 $272.98 $89.85 $156.92 $228.73 $398.75 $347.56 $2,788.06 $300.00 $300.00 $449.19 $449.19 $266.27 $266.27 $251.37 $251.37 $901.73 $1,902.84 $2,520.47 $5,325.04 $54.54 $54.54

PETRIE FORD 265062 265062 265038 265096 265096 264718 264656 264656 265255 265255 265257 265375 265305 265683

Total EFT000000010742 EFT000000010743 2019-02-05 86412998 864129327 864129404 Total EFT000000010743 EFT000000010744 2019-02-05

Mirror Seal Beam Turbo Pipe+ Clamp Coolant Coolant Blue Lite Oil Oil Bulb Tail Lite Relay- Direction In Tube Asy+ Latch Tube Asy Coolant PREMIER TRUCK GROUP Left rear wheel speed sensor Shield+ Switch+Pipe Air Cooler

$63.60 $12.00 $354.32 $58.21 $116.41 $134.19 $33.53 $41.93 $15.02 $37.26 $316.27 $156.55 $84.18 $87.31 $1,510.78 $647.55 $595.34 $1,575.22 $2,818.11

PRINCESS AUTO 1019971 1029822 1036002 1030825 1034551

Total EFT000000010744 EFT000000010750 2019-02-05

Extension Cord Hose+ Welding Helmet Rubber Mat + 10X Air Freshners A/C Fuel Line Disconnect Tool Hydraulic Oil

78574250

SAFETY-KLEEN CANADA, INC. Parts Washer

5421 5398 5428 5426 5491

SIMMONS PLUMBING & PUMP SERV. Plugged Urinral Extend Well Replace M+W Toilets New line for Pressure Washer Service Boiler

174402KP 174764KP

SURGENOR TRUCK CENTRE Steering Stabilizer Shock 4X Wiper Blades

KN275767 KN275767-2 348552K1 348445KI 348256KI 348540KI 348552KI 348582KI

TALLMAN TRUCK CENTRE LIMITED 2019 International HV613 18-13 Interest on Truck Filter Filters 18-13 Licensing Fee Filter Filter Coolant Tube

6083-528763 6083-527546 6083-527514 6083-527514 6083-526791 6083-526791 6083-526791 6083-527596 6083-527596 6083-525343

TOWN AND COUNTRY AUTO SUPPLY Battery 2X Fuel Line Clip Oil Clips Filter Oil+ Filters Oil Filter Filters Pad+ 2X Rotor

Total EFT000000010750 EFT000000010751 2019-02-05

Total EFT000000010751 EFT000000010754 2019-02-05

Total EFT000000010754 EFT000000010756 2019-02-05

Total EFT000000010756 EFT000000010757 2019-02-05

Total EFT000000010757

Page:

$71.22 $137.36 $424.44 $17.29 $63.89 $714.20 $455.79 $455.79 $283.91 $860.89 $1,011.49 $312.40 $641.09 $3,109.78 $74.47 $47.34 $121.81 $238,428.33 $1,689.18 $77.47 $105.36 $2,127.50 $63.57 $77.47 $148.56 $242,717.44 $169.45 $11.78 $34.37 $1.36 $5.94 $52.20 $34.37 $5.94 $17.83 $142.55 $475.79

System:

2019-01-31

User ID:

mfoster

EFT000000010760

10:13:16 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

2019-02-05 87044 3284 3038 3688 3210

TROUSDALE’S FOODLAND Car freshner+ Batteries Coffee+Water+Sugar+Coffee Mate Water Water Cream

89486 89404 89035

TROUSDALE’S HOME HARDWARE 2X Clevis Ice Melt Parts for Urinal

173-219767 173-219081 173-219081 173-219113 173-219113 173-218737 896-912022 173-220034 173-220031 173-217213 173-217213 173-217213 173-217731 173-217731 173-218132 173-218257 173-218333 896-911504

UNIVERSAL SUPPLY GROUP Convex Mirror LED Flood Light 3X LED Flood Light Worklight Hydraulic Hoses Def+ Diesel Conditioner Fuel Line Hose LED Spot LED Oval+ 2X Pigtail Exhaust parts Exhaust parts Exhaust parts Dust Shield 3X Dust Shields 4X M-C Lamps+4X Markers 4X Mounting Brackets 4X Base Mount Paint

810446 806521

UCF/MCKEOWN & WOOD FUELS 3015.9L @.8770 2437.20L @.8570

101017277

VERONA HARDWARE LIMITED 2X Battery for Shed Opener

23363999

WURTH CANADA LIMITED Grease

Total EFT000000010760 EFT000000010761 2019-02-05

Total EFT000000010761 EFT000000010764 2019-02-05

Total EFT000000010764 EFT000000010765 2019-02-05

Total EFT000000010765 EFT000000010766 2019-02-05 Total EFT000000010766 EFT000000010771 2019-02-05 Total EFT000000010771

Total

Page:

Page 91 of 121 $23.17 $70.89 $29.94 $335.16 $5.98 $465.14 $14.84 $8.64 $9.14 $32.62 $59.00 $36.62 $109.86 $20.34 $73.25 $255.29 $101.51 $36.62 $36.47 $83.26 $98.81 $46.79 $54.53 $163.62 $16.58 $7.82 $11.07 $190.34 $1,401.78 $2,691.48 $2,125.45 $4,816.93 $10.97 $10.97 $72.70 $72.70

$291,065.01

3235 Sidewalks Cheque EFT000000010722

Date

Inv #

2019-02-05 700

Vendor

Description

GILBERT & SON CONSTRUCTION INC. Hoe Ram

Total EFT000000010722

Total Sidewalks

Amount $936.19 $936.19

$936.19

3505 Snw Plwng Cheque 070054

Date

Inv #

2019-02-05

Vendor

Description

Amount

SNIDER, PERCY 19/01/09-48 19/01/08-04 19/01/10-49 19/01/11-50 19/01/08-47 19/01/07-03 19/01/09-05 19/01/06-06 19/01/11-07 19/01/10-01 19/01/08-02 19/01/08-08 19/01/08-09 19/01/08-10 19/01/11-17 19/01/11-18 19/01/11-19 19/01/14-10 19/01/10-15-2 19/01/10-16 19/01/09-11 19/01/09-12 19/01/09-13 19/01/18-37 19/01/16-27-2 19/01/18-31 19/01/21-40 19/01/20-37 19/01/18-23 19/01/16-22 19/01/21-39 19/01/20-36 19/01/18-30 19/01/16-26 19/01/16-29 19/01/18-32

Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing

$905.66 $184.19 $905.66 $905.66 $905.66 $184.19 $368.37 $184.19 $184.19 $162.82 $81.41 $637.02 $293.07 $390.76 $318.51 $146.53 $195.38 $318.51 $146.53 $195.38 $318.51 $146.53 $195.38 $93.62 $146.53 $293.07 $146.53 $293.07 $368.37 $184.19 $318.51 $637.02 $637.02 $318.51 $195.38 $390.76

System:

2019-01-31

User ID:

mfoster

10:13:16 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 19/01/21-41 19/01/20-38 19/01/16-24 19/01/18-33 19/01/20-34-2

Total 070054 EFT000000010697

2019-02-05

Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing

29023

BOULTON SEPTIC/LARMON’S Snow Plowing

128211 128211

WHITE’S WEARPARTS LTD 6X Wing blades+3X Carbide 6X Wing blades+3X Carbide

Total EFT000000010697 EFT000000010770 2019-02-05

Total EFT000000010770

Total Snw Plwng

Page:

Page 92 of 121 $195.38 $390.76 $905.66 $905.66 $905.66 $15,599.81 $2,136.96 $2,136.96 $1,314.23 $543.40 $1,857.63

$19,594.40

3506 Snow Clearing Sidewalks Cheque 070054

Date

Inv #

2019-02-05

Vendor

Description

Amount

SNIDER, PERCY 19/01/10-15 19/01/10-18 19/01/10-18 19/01/10-17 19/01/10-17 19/01/08-19 19/01/08-21 19/01/08-2 19/01/08-20 19/01/08-20 19/01/08-48 19/01/08-48 19/01/08-47-2 19/01/08-47-2 19/01/09-49 19/01/09-49 19/01/09-50 19/01/09-50 19/01/09-14 19/01/09-14 19/01/18-38 19/01/18-38 19/01/18-37 19/01/16-25 19/01/16-25 19/01/20-32 19/01/20-32 19/01/20-34 19/01/20-34 19/01/21-28 19/01/21-28 19/01/18-40 19/01/18-40 19/01/18-36 19/01/20-31 19/01/20-31 19/01/16-27 19/01/16-27 19/01/21-30 19/01/21-30 19/01/16-26-2 19/01/16-26-2 19/01/18-39 19/01/18-39 19/01/20-33 19/01/20-33 19/01/20-35 19/01/21-29 19/01/21-29

Sidewalk Sanding Sidewalk Sanding Sidewalk Sanding Sidewalk Sanding Sidewalk Sanding Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing Snow Plowing

Total 070054

Total Snow Clearing Sidewalks

$437.57 $142.46 $134.32 $305.28 $130.25 $193.34 $101.76 $203.52 $203.52 $154.67 $305.28 $130.25 $335.81 $203.52 $101.76 $93.62 $203.52 $69.20 $193.34 $101.76 $101.76 $93.62 $101.76 $183.17 $175.03 $101.76 $93.62 $93.62 $101.76 $93.62 $101.76 $193.34 $101.76 $193.34 $193.34 $101.76 $437.57 $183.17 $193.34 $101.76 $366.34 $69.20 $203.52 $69.20 $203.52 $69.20 $203.52 $203.52 $69.20 $8,142.83

$8,142.83

3515 Stock Snd&Slt Cheque EFT000000010725

Date

Inv #

2019-02-05

Vendor

Description

INV-597

HARTINGTON EQUIPMENT LIMITED Loader 18/12-19/01

5300413717 5300418639 5300418781 5300417380 5300418555 5300417594

K+S WINDSOR SALT LTD Winter Salt Winter Salt Winter Salt Winter Salt Winter Salt Winter Salt

Total EFT000000010725 EFT000000010728 2019-02-05

Amount $4,477.44 $4,477.44

Total EFT000000010728

$3,416.30 $3,805.87 $3,399.04 $3,316.42 $3,302.79 $7,082.31 $24,322.73

Total Stock Snd&Slt

$28,800.17

3601 Barricds & Sfty Matls Cheque EFT000000010757

Date

Inv #

2019-02-05 6083-526400

Vendor

Description

TOWN AND COUNTRY AUTO SUPPLY Battery+Barrel Lug+ Tubes

Amount $170.31

System:

2019-01-31

User ID:

mfoster

10:13:16 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total EFT000000010757 EFT000000010761 2019-02-05

Page:

Page 93 of 121 $170.31

89212

TROUSDALE’S HOME HARDWARE Lumber+Plywood

Total EFT000000010761

Total Barricds & Sfty Matls

$570.31 $570.31

$740.62

3605 Pvmt Mrkng Cheque EFT000000010758

Date

Inv #

2019-02-05

Vendor

Description

TRILLIUM PAVEMENT MARKING Pavement Marking

Amount

Total EFT000000010758

$22,797.39 $22,797.39

Total Pvmt Mrkng

$22,797.39

3895911

3610 Trfc Sg mnt Cheque EFT000000010749

Date

Inv #

2019-02-05

Vendor

Description

Amount

R.W. ELECTRIC

Total EFT000000010749

$2,411.71 $2,411.71

Total Trfc Sg mnt

$2,411.71

35883

Relocate Flasher+Relocate SL

3615 Street signs Cheque EFT000000010703

Date

Inv #

2019-02-05

Vendor

Description

BMR MANUFACTURING INC. Sign- Ida Hill Rd

Amount

Total EFT000000010703

$150.44 $150.44

Total Street signs

$150.44

360407

3630 Gd ps/rl mnt Cheque EFT000000010741

Date

Inv #

2019-02-05

Vendor

Description

PENINSULA CONSTRUCTION INC. Accident Repairs

Amount

Total EFT000000010741

$15,416.64 $15,416.64

Total Gd ps/rl mnt

$15,416.64

J029014

3650 Street Lights Cheque EFT000000010749

Date

Inv #

2019-02-05

Vendor

Description

Amount

R.W. ELECTRIC

Total EFT000000010749

$3,042.62 $3,042.62

Total Street Lights

$3,042.62

35883

Relocate Street Light

Total Trans

$395,133.22

40 Env 5005 SW & Fac OH Cheque EFT000000010761

Date

Inv #

2019-02-05

Vendor

Description

TROUSDALE’S HOME HARDWARE Flashlight

Amount

Total EFT000000010761

$12.20 $12.20

Total SW & Fac OH

$12.20

89441

5105 Garb coll Cheque 070038

Total 070038 070054

Date 2019-01-30

Inv #

Vendor

SNIDER, PERCY 19/01 DISPOSAL 19/01 DISPOSAL 19/01 DISPOSAL -FUEL 19/01 DISPOSAL -FUEL

2019-02-05

2019-01-30

Amount

19/01 DISPOSAL 19/01 DISPOSAL 19/01 DISPOSAL Fuel Adj 19/01 DISPOSAL Fuel Adj

$11,940.74 $9,856.55 $42.33 $34.93 $21,874.55

Garbage Truck Rental Garbage Truck Rental

$2,709.36 $2,327.76 $5,037.12

SNIDER, PERCY 19/01/10-46 19/01/17-25

Total 070054 EFT000000010696

Description

BOULTON SEPTIC/LARMON’S COLLECTION 19/01 COLLECTION 19/01 COLLECTION19/01-FUEL COLLECTION 19/01- Fuel Adj.

Total EFT000000010696

Total Garb coll

$12,197.80 $43.24 $12,241.04

$39,152.71

5110 Gab disp Cheque 070054

Date

Inv #

2019-02-05

2019-01-30

Description

Amount

SNIDER, PERCY 19/01/10-28 19/01/17-21

Total 070054 EFT000000010694

Vendor

Portland Dump/Waste Garbage Truck Rental

WHALEY, GEORGE 19/01 DISPOSAL 19/01 DISPOSAL

Total EFT000000010694 EFT000000010698 2019-02-05 12057121

ABELL PEST CONTROL INC. Pest Control

$178.08 $534.24 $712.32 $1,935.80 $1,935.80 $58.81

System:

2019-01-31

User ID:

mfoster

10:13:16 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 12057121 12057121

Total EFT000000010698 EFT000000010727 2019-02-05 19013

IMPACT PROPERTY SOLUTIONS Generator cord

89035

TROUSDALE’S HOME HARDWARE Heater for Trailer

Total EFT000000010727 EFT000000010761 2019-02-05 Total EFT000000010761 EFT000000010768 2019-02-05

Pest Control Pest Control

WASTE CONNECTIONS OF CANADA 647-0000024992 15.21 MT ICI Waste 647-0000024960 71.10 MT ICI Waste

Total EFT000000010768

Total Gab disp

Page:

Page 94 of 121 $58.81 $58.81 $176.43 $417.66 $417.66 $25.92 $25.92 $1,392.37 $6,996.84 $8,389.21

$11,657.34

5205 Recyc Coll Cheque 070038

Total 070038 EFT000000010696

Date 2019-01-30

2019-01-30

Inv #

Vendor

SNIDER, PERCY 19/01 DISPOSAL 19/01 DISPOSAL 19/01 DISPOSAL 19/01 DISPOSAL -FUEL 19/01 DISPOSAL -FUEL 19/01 DISPOSAL -FUEL

Description 19/01 DISPOSAL 19/01 DISPOSAL 19/01 DISPOSAL 19/01 DISPOSAL Fuel Adj 19/01 DISPOSAL Fuel Adj 19/01 DISPOSAL Fuel Adj

BOULTON SEPTIC/LARMON’S COLLECTION 19/01 COLLECTION 19/01 COLLECTION19/01-FUEL COLLECTION 19/01- Fuel Adj.

Total EFT000000010696

Total Recyc Coll

Amount $12,881.10 $11,232.19 $11,989.49 $45.66 $39.82 $42.50 $36,230.76 $10,492.73 $37.19 $10,529.92

$46,760.68

5305 HHW Cheque EFT000000010704

Date

Inv #

2019-02-05 20180333

Vendor

Description

BRENDAR ENVIRONMENTAL INC. 18/12 HHW Services

Total EFT000000010704

Amount $1,054.61 $1,054.61

Total HHW

$1,054.61

Total Env

$98,637.54

70 Cem 7000 Health Cheque EFT000000010695

Date 2019-01-30

Inv #

Vendor

Description

D G YOUNGE CONCRETE BURIAL VAULTS SERVICES 19/01 SERVICES 19/01

Total EFT000000010695 EFT000000010711 2019-02-05 2222 2222

D G YOUNGE CONCRETE BURIAL VAULTS 18/12 Cemetary Services 18/12 Cemetary Services

Total EFT000000010711

Amount $875.14 $875.14 $529.15 $900.58 $1,429.73

Total Health

$2,304.87

Total Cem

$2,304.87

80 Rec 8000 Rec Cheque 070040 Total 070040 070047 Total 070047 EFT000000010693

Date

Inv #

2019-02-05

Description

56150

AVANTISPORTS GROUP INC Tennis Net+Posts

1148

LINK LINE FENCE LTD 2 Gates+ 300’ of Fence

2019-02-05

2019-01-30

Vendor

LEONARD, ELIZABETH 19/01 MAINTENANCE 19/01 MAINTENANCE

Total EFT000000010693 EFT000000010712 2019-02-05 8877 8877 8877 Total EFT000000010712 EFT000000010732 2019-02-05

D.MARTIN WELDING & FABRICATING Fabricate 2 Gates Fabricate Gate Fabricate Gate

Amount $1,032.89 $1,032.89 $12,007.68 $12,007.68 $142.50 $142.50 $986.75 $1,455.21 $1,455.20 $3,897.16

LEONARD FUELS 0838-946583 0838-961883 1361-891643 0838-965993 0838-970795 1361-961872

Total EFT000000010732 EFT000000010747 2019-02-05

499.6L @.993 310.2L @.922 187.5L @.993 425.5L @.879 185.7L @.873 526.0L @.879

2497216

RIGNEY BUILDING SUPPLIES 2X Tactile Access Tile

5431 5434

SIMMONS PLUMBING & PUMP SERV. Winterize Service UV Light

Total EFT000000010747 EFT000000010751 2019-02-05

$504.83 $291.03 $189.47 $380.59 $164.97 $470.49 $2,001.38 $193.34 $193.34 $138.39 $152.64

System:

2019-01-31

User ID:

mfoster

10:13:16 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 5430 5429 5427 5422 5419 5413 5401 5400 5389 5399 5416 5418 5432 5493 5492

Total EFT000000010751 EFT000000010761 2019-02-05

Winterize Repair Urinal+UV Light+Toilet Replace UV Bulb+Sleeve Winterize+ Remove Fountain 2X Sinks+Hot Water Tank Winterize Winterize Winterize Replace UV Bulb Winterize Clean UV Sleeve+Sensor Start up water for Summer Winterize UV Light- Clean Sleeve+ Sensor Solenoid Valve+Descaling Ports

89404 220293

TROUSDALE’S HOME HARDWARE 2X Ice Melt Screws

948

VERONA HARDWARE LIMITED Water

Total EFT000000010761 EFT000000010766 2019-02-05 Total EFT000000010766

Total Rec

Page:

Page 95 of 121 $211.15 $368.88 $247.28 $387.71 $1,244.02 $196.91 $131.27 $131.27 $356.16 $131.27 $228.96 $926.02 $224.89 $114.48 $1,026.25 $6,217.55 $17.28 $7.10 $24.38 $51.75 $51.75

$25,568.63

8405 Ver&Dis Hist Cheque 070058

Date

Inv #

2019-02-05

Vendor

Description

Amount

TURNER, CARL 503984

Repair Shelving Unit

Total 070058

Total Ver&Dis Hist

$151.53 $151.53

$151.53

Total Rec

$25,720.16

90 Plan 9000 Plan Cheque EFT000000010707

Date

Inv #

2019-02-05

Vendor

Description

54930 54931 54929 54928

COUNTY OF FRONTENAC 18/11 Planning Services 18/12 Planning Services 18/10 Planning Services 18/09 Planning Services

107891

PRINTFUSION INC. Business Cards- T. G.

Total EFT000000010707 EFT000000010745 2019-02-05 Total EFT000000010745

Amount $2,352.24 $2,412.18 $3,683.32 $3,379.63 $11,827.37 $46.81 $46.81

Total Plan

$11,874.18

Total Plan

$11,874.18

99 9999 Cheque 070057 Total 070057 EFT000000010748

Date

Inv #

2019-02-05

Description

REFUND

TARNOWECKY LAW PROFESSIONAL CORPORATION Tax Refund

629806 629807 629805 629811 629812 629844 629808 629809 630112 630141 630142 630288 630287 630331

ROSEN ENERGY GROUP F 552.6L @.9580 F 225.9L MKD@.8250 F 1903.9L GAS @.8150 B 563.0L CLR@.9580 B 234.1L MKD@ .8250 SUN 1651.0L CLR@.9580 P 1279.0L CLR@.9580 P 136.8L MKD@.8250 F 5224.4L CLR @.9500 F 2208.8L GAS @.8118 F 324.8L MKD @.8200 P 3231.8L @.9500 B 1158.8L CLR @.9500 SUN 2388.6L CLR @.9590

2019-02-05

Total EFT000000010748

Vendor

Amount $664.60 $664.60 $538.71 $189.65 $1,579.00 $548.84 $196.53 $1,609.51 $1,246.85 $114.85 $5,050.53 $1,825.49 $271.02 $3,124.25 $1,120.23 $2,330.99 $19,746.45

Total

$20,411.05

Total

$20,411.05

Total

$595,540.58

Page 96 of 121 Frontenac Community Arena Report to Arena Board

AGENDA DATE: Wednesday January 16, 2019 SUBJECT: Ice Resurfacer Replacement The following report was prepared to provide information and a recommendation on the replacement of the Arenas Ice Resurfacer. RECOMMENDATION THAT The Arena Manager recommends that the Arena Board approve the purchase a new electric ice resurfacer funded by a combination of Capital Reserve, grants and donations. AND THAT, the Arena Manager recommends purchasing the Engo Red Wolf over the Olympia Millennium Electric. BACKGROUND The Frontenac Community Arena currently has a 2000 model year Olympia Millennium Propane ice resurfacer purchased used in 2002. Typically Ice resurfacers have a 15-18 year life cycle depending on usage and conditions. Our current Olympia continues to have maintenance issues and we are starting to experience more frequent service disruptions as a result. As part of the 2019 Budget process the Arena Manager is recommending the replacement of the current Ice Resurfacer with a new unit. In order to get a better sense of costs, the Arena Manager undertook a Tender process using Biddingo. Through the Tender Process we requested information on both Propane and Electric options and received a response from two Companies. These being ResurfIce Corp (Olympia) and Joe Johnson Equipment (Engo Red Wolf) with three machines being considered. The recommendation supporting an electric ice resurfacer over a propane unit, is based on the life cycle cost analysis along with the greatest value, being the environmental and health benefits offered by a zero emission ice resurfacer. The life cycle cost analysis attached demonstrates lower operating costs along with the following the environmental and health benefits:

Environmental Benefits:

The Frontenac Community Arena continues to take strides to reduce our energy consumption from both a cost savings factor and reduced environmental impact. Over the past few years, the arena has selected replacement equipment that meets this goal. An electric ice resurfacer will emit Zero emissions compared to emissions from a 4.3 L V6 propane powered unit. Therefore no carbon monoxide (CO) and nitrogen dioxide (NO2) will enter the atmosphere.

Public Benefits: Significance Factor

The Frontenac Community Arena continues to focus on providing a healthy and positive space for the Public. This includes giving consideration to the replacement of equipment that directly impacts on the health and safety of the staff and public. The purchase of a new ice resurfacer will increase the quality of ice produced, thus decrease the potential risk to users. The Frontenac Arena is also obligated to monitor the indoor air quality and limit the carbon monoxide and nitrogen dioxide as set out by the guidelines of several agencies. (Province of Ontario Public Services Health & Safety Association, Ontario Recreation Facility Association, Ministry of Labour) An electric ice resurfacer will improve the indoor air quality by eliminating the (CO) and (NO2) emission that collects near the surface of the ice resulting in players inhaling potential dangerous exhaust gases. An electric ice resurfacer will also eliminate the risks posed from leaking propane tanks. The noise level output of the propane powered resurfacers combustion engine ranges between 70-85 DBA with the Electric engine producing less than 5 DBA.

Page 97 of 121

Staff Benefits: Significance Factor •

Increased Safety for operators o Operators will no longer be exposed to CO and NO2 fumes o No risks due to leaking propane tanks  We have had several incidents of propane leaking inside building when connected to machine or leaking outside in storage cage. There have been 8 incidents in past 3 years  Outside leaking enters building through the fresh air feed  Inside leaking presents a great risk to operators and potential for fire hazard o Reduced noise levels o Eliminate physical strain with handling propane tanks (30lbs empty to 60lbs full)  Two tanks are carried/connected to machine each morning and removed end of day.

Building Envelope and Ice Making Benefit

The overhead exhaust fans must be turned on to vent the arena of dangerous emissions when a gas powered ice resurfacer is in use. This results in the dry air being pulled out of the arena and thus working against the dehumidification system resulting in increasing the load on the dehumidification and refrigeration system. Exhaust fans are operating 120 mins/weekday and 270 mins weekend days.

Unit Comparisons

The recommendation to purchase the Engo Red Wolf over the Olympia Millennium Electric is based on the life cycle costs, delivery date restrictions, unit specifications, information gathered from references, product demonstration, service support and the increased safety provided by the Engo quick blade change system. The Engo is also one of the only Electric Ice Resurfacers that was designed and built electric ground up as opposed to the Olympia Electric that is based on a gas model. The ‘life cycle cost analysis’ and ‘unit specification differences’ attached demonstrates lower costs and additional benefits between the two electric units being considered.

BUDGET IMPLICATIONS Unit Price: $165,000 Grants and Donations: $5,813 Hydro: $2813 (confirmed) Donations: $3000 Note: Our Minor Hockey organization and a few of our Leagues are willing to contribute an estimated $3,000 with the condition that we purchase an electric ice resurfacer.

Total to be funded from Capital Reserves: $159,187.00 Potential Additional Funding: The Arena Manager has submitted a grant application to Trillium to cover up to 75% of the Capital costs. Successful recipients will be notified by the end of January.

Other Considerations:

Does the Arena Board want to divest of the current Ice Resurfacer or keep it to support potential outdoor rink surface, loaner unit or other rationale? The approximate value if sold would be: $8-18K

ATTACHEMENTS • • •

Unit Lifecycle Cost Comparisons Unit Specification Differences References and Research

Submitted/Prepared by: Tim Laprade, Arena Manager

Unit Lifecycle Cost Comparisons

The following chart provides a lifecycle cost comparison between the three machines that we received tender responses on. Data acquired from reviewing current ice resurfacer costs, manufactures specifications and resource/reference review. Current Machine

2000 Olympia M Based on 16 years (Propane)

2018 Olympia M (Propane)

2019 Olympia E (Electric)

2019 Engo Wolf (Electric)

Note

Purchase Price (without hst)

$65,000

$98,790

$155,300

$165,000

Fuel/Electricity costs

$25,000

$38,000

$6,000

Manufacturer and references indicate the fuel cost for electric is on tenth the cost of propane.

Maintenance on Drive System (oil changes, belts, transmission, hydraulics, radiator, spark plugs etc.)

$29,000

$38,000

$18,000

reduced maintenance costs on Electric System

$2,500

Require 6 more for Olympia at a cost of $2340 Engo purchase price includes 10 blades

Up front Blade Purchase Blade Sharpening

$10,618

$15,000

$3,800

Engo Blades are longer lasting Hardened steel and require less sharpening (400 sharpening’s vs. 100)

Blade Replacement

$3,332

$6,000

$2,500

Based on 12 additional blades used for life cycle. Engo Blades are longer lasting

Blade Change cost Tires Ice Making System Maintenance/Parts Towing Fees for servicing

$8,640 $1,350 $3,539 $2,715

$12,500 $1,500 $4,500 $3,000

Battery replacement

Impact of overhead Exhaust fan Grant for Save on energy

$23,000

$1,500 $4,500 $3,000 $12,500

$4,500

($2,813)

($3,000)

$224,290

$241,487

$210,987

$153,694

One Replacement battery during life if not covered under warranty Do not require exhaust fan for Electric Ice Resurfacer. Based on 700 hours of run time a season Estimated increase load on refrigeration and dehumidification system Grant being given for reduction in energy consumption of not needing to run exhaust fans Our Minor Hockey organization and a few of our Leagues are willing to contribute an estimated $3000 on the condition that we purchase an electric ice resurfacer.

Page 98 of 121

$4,500

Additional Donation ESTIMATED LIFE CYCLE COST

Staff time at 30hrs/season 480hr/life cycle. Engo has quick blade technology that can be done in 5mins.

Unit Specification Differences

The following table highlights any differences that stood out from the Tender Specifications between the two Electric Options. All other specs were equivalent. Differences between Olympia M Electric and Engo Red Wolf Electric

Item Delivery Date Width at widest Point Height at highest Point Turning Radius Electric Battery Details Hours Per Charge Charge Time

Charging unit details Blade depth adjustment Cutting Blades

2019 Olympia M (Electric)

12 months form date of order (February 2020) 88” 84” or 92” with laser level rod mechanism 15’ 80v Lead Acid 770 amp hours 6 hours run time 6.5hrs for 100% charge. All battery chargers supplied are set up for opportunity charging. It is possible to partially charge the batteries any time as long as they are on the charger for a minimum of 45 minutes. High Frequency Opportunity Lazer Level *see note 4 blades inc *see note

2019 Engo Red Wolf (Electric)

6 months from date of order (August 2019) 83” 84" is the maximum height to the top of the spring loaded seat. Seat will be lower based on weight of operator. 13’ High Power Lead Acid 700 amp hour 5 hours run time

Notes Concerns with running current machine after end of this season We have 94” width of clearance for doorway We have 85” height clearance to exit doorway and operator currently has to duck to avoid hitting head. Turning radius impacts pattern and the need to go back down ice to pick up on missed spots. Battery life is 10+ years

5hrs for 100% charge. Quick charge system allows you to continually charge throughout the day without effecting the life cycle of the batteries.

Fast Charge system supplied by Enersys-includes Set up Digital Blade depth adjustment. Rides over low areas as the conditioner is not pushed down on springs. 10 blades inc High temper Hardened

Standard bolt and hanger *see note

2 minute Hydraulic Rapid Blade Change system **see note

Extra Squeegee

No spare inc

1 spare inc

Page 99 of 121

Blade Changing System

*Only challenges is that the vertical extendable mechanism does not retract far enough to exit room We require a total of 10 blades to meet sharpening schedule and they are $390 for each additional blade. *Staff currently spend 70 mins a week changing the blades. It is a difficult task with risks due to weight of blades, positioning of body and risk of injury from cutting edges. ** This system would eliminate the risk to the operator and the staff time to do so. $60 per

Conditioner material Vertical Auger

Stainless steel 8” diameter

Snow Bin Capacity Flood Water Tank Capacity Flood Water Tank material Wash Water Tank Capacity Wash Water Tank material Warranty

103 cu ft. 957Lt Stainless Steel 204 lt Stainless Steel Chassis: 2 years Batteries: 5 years Power Train: 2 years Resurfice Corp in Elmira Ont If the machine needs to be returned to the factory for repairs a loaner will be provided free of charge. The loaner may not be battery powered, depending on availability. Factory training for both operators and technicians, 8 – 16 hrs. is available.

Service Support

Operator Training Provided

Hot dipped galvanized with rust proofing 10” diameter High pressure auger with Auger boost system 106 cu ft. 908Lt Hot dipped galvanized with rust proofing 250 lt Hot dipped galvanized with rust proofing Chassis: 2 years Batteries: 5 years Power Train: 2 years Our closest branch to you would be in Ottawa. As well as our Roadside Service department to come to you

We will do an off ice training session to begin. This is where we go over the entire machine including the maintenance. Next we drive out to the ice surface with the conditioner raised and have the Ice Crew get used the steering, spray system for ice building/maintenance and the feeling of the tight 13ft turning radius. The next training step, we have everyone operate the machine with the conditioner down using the machine to scrap and flood the ice. I also share with the crew my over thirty years’ experience in the industry and ice making tips that should help them with the operation of all the ice making equipment. That being said, I usually stay onsite for at 2 to 3 days to make sure everyone is trained and comfortable with the equipment.

Smaller diameter increase risk of freezing/blockage Our current Bin is 103 cu ft. Our current tank is 930L

Warranty is the same for both During our last service disruption we experience with our Olympia. Resurfice Corp was not able to provide a loaner

This will be a crucial opportunity for staff to lean a new system.

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References and Research

The following table provides references and research from speaking to other Arenas that operate electric machines and from website/report review. Note: Olympia did not provide any references as specified in the Tender.

Source

Comments

Red Deer College (Operations Director) Engo Red Wolf

• • • •

Kenora Arena (Fleet Manager) Engo Red Wolf

•

Etobicoke Arena (Operations Manager) Engo Red Wolf

Wilmot Arena (Recreation Manager) Engo Red Wolf

CanLan Sports is contracted to operate several Arenas in the Toronto area. They currently run several Engo Red Wolf Electrics and have just signed a purchase order for 6 more.

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• • • • • • • • • • • • • • • • • • • • • •

Purchased the Engo Red Wolf in 2017 Very pleased with the unit. Produces exceptional ice Outstanding Customer Service from Joe Johnson Equipment They will be hosting the 2019 Canada Winter Games and the Engo Red Wolf worked flawlessly during the test events. No issues with battery system Replaced one of their Propane Zamboni with and Engo Red Wolf and will replace their other Zamboni with a red Wolf when it comes time Low maintenance costs No battery capacity issues Superior ice making when compared to Zamboni Excellent customer service Biggest challenge will be the learning curve as it is a different system Replaced Zamboni with the Engo Red Wolf Exceptional flooding system when compared with the Zamboni Operator training is the biggest challenge Impressed on battery capacity. No issues with flooding schedule Excellent customer service Players notice the improvement in air quality 4 years using the Engo red Wolf and would purchase another when we replace Battery cells were replaced under warranty Performance and ice making quality is unreal 6am-midnight on one charge Best things is no emissions and no running exhaust fan impacting dehumidification system Increase safety of spectators Quick Blade change system is amazing Uses ‘One’ blade in 4-weeks running it on twin pads compared to using ‘two’ blades a week. Blade sharpening costs reduced by 400% No concerns with battery with outside snow dump Great tires

Notes

City of Chestemere (web article) Olympic Electric 2010 Vancouver Olympics (web article) Olympic Electric

Halton Hills (web article) Olympic Electric North Cowichan Arena (web article) Zamboni Electric Petoskey Ice Arena (web article) Zamboni Electric City of Nanaimo (web article) Zamboni Electric City of Ottawa (web article)

Chestemere replaced their Olympia propane powered ice resurfacer with an Olympia Electric model. They were also considering the Zamboni Electric and the Engo Red Wolf. Although the Red Wolf was less expensive than the Olympia Electric, Staff were concerned that the Engo would need to be sent off site for repairs and maintenance whereas the Olympia could be serviced on site. During the 2010 Vancouver Winter Olympics in the Electric Olympia had multiple mechanical failures. It is unclear if the specifics failures are attributed to the Electric drive system or the ice making components. The article does provide some details that lead me to believe that it wasn’t a failure of the Electric drives system. ‘On Sunday, the first machine belched hot water and waste ice shavings onto the racing surface, delaying the women’s 3,000-metre event. Then on Monday, the backup unit also malfunctioned, gouging grooves in the ice that took more than an hour to fix.’ Halton Hills had a bad experience with their early market Electric Olympia ice resurfacer purchased in 2010 and opted to go back to propane powered. The report cited that the technology wasn’t there yet and they had some issues that took it out of service. Battery not able to keep up with a twin pad arena and the Electric Olympia was too large for the leisure ice. Switched from Propane to Electric Zamboni citing life cycle savings, reduced environmental impact and improved air quality inside arena.

In speaking to Joe Johnson Equipment (Engo supplier). If service can’t be done on site, they will send the Engo to repair location in Ottawa and provide us with a loaner unit. I have contacted Olympia myself, referencing the Vancouver Olympics experience to find out if the new Olympia M electric technology has been improved over the early market model. Olympia will not provide comment on this issue.

We are only operating a single pad arena. I have contacted Olympia myself, referencing the Halton Hills report to find out if the new Olympia M electric technology has been improved over the early market model. Olympia will not provide comment on this issue.

Switched from Propane to Electric Zamboni citing impact and improved air quality inside arena and not having to run exhaust system. “I don’t have to turn the fans on and don’t have to replace 100 percent of the air,” VanAntwerp said. Switched from Propane to Electric Zamboni turn reduced energy consumption and have a cleaner operation. Ottawa has 4 electric units and were planning to purchase 8 more due to the environmental benefit This was a controversial decision amongst staff and Councilors. and long term cost savings. They however opted not due to the initial costs of purchasing 8 electric units at one time.

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REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT AGENDA DATE:

February 5, 2019

REPORT DATE:

January 31, 2019

SUBJECT:

Development Charges Study & By-law RFP Awarded

RECOMMENDATION: This report is for information. BACKGROUND: The current South Frontenac Development Charges By-law is set to expire on September 2nd, 2019. The current Development Charges By-law 2014-54 was passed on September 2, 2014. The Development Charges Act only permits by-laws to be in place for a maximum of 5 years before being updated. The Township released a request for proposals on January 2, 2019 looking for a qualified consultant to undertake a Development Charges Study that includes: • • •

Preparing an updated Development Charge Background Study to meet the requirements set out in the Development Charges Act, 1997, Chapter Calculating an updated Development Charge Rate Schedule based on the information contained in the Development Charges Background Study Preparing a revised Development Charge By-Law and associated Rate Schedule

Two proposals were received in response to the RFP issued by the Township. • •

Clark Consulting Services Watson & Associates

The two proposals were evaluated based on a scoring system. Both proposals were under the $40,000 budget allocated by Council for this project. Staff have awarded the RFP to Watson and Associates based on their extensive experience preparing and defending Development Charge Background Studies and By-laws across Ontario. Watson & Associates has prepared 50% of the Development Charges By-laws in effect across Ontario. Their company has extensive regional experience including preparing population projections for Frontenac County, and are currently working with the City of Kingston on a Growth Management study. Work will begin on this project in February 2019, with a target to have a new Development Charges By-law in place prior to the September 2, 2019 expiry date of the current By-law 2014-54. FINANCIAL/STAFFING IMPLICATIONS: A budget of $40,000 had been approved by South Frontenac Council in 2018 and has been carried over into the 2019 budget. The proposal from Watson and Associates came in at $29,800, under budget by 34%. The Development Charges Study will include the involvement of all Township Departments, with the project being led by the Director of Development Services and the Director of Corporate Services. Our strength is our community.

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REPORT TO COUNCIL DEVELOPMENT SERVICES DEPARTMENT The Development Charges Study will primarily be completed by Watson and Associates. Directors will work closely to provide Watson and Associates information inputs into the background study and review draft documents prior to their release to Council and the Public. Watson and Associates will conduct an open house and public meeting in order to obtain stakeholder input and feedback on the update to the Development Charges By-law, prior to its adoption by Council. Submitted/approved by: Wayne Orr, CAO & Deputy-Clerk Prepared by: Claire Dodds, Director of Development Services

Our strength is our community.

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Frontenac Arch Biosphere Network:b 2017 Annual Reportb 23.05.2018b

Frontenac Arch Biosphere Networkbb 19 Reynolds Roadb Lansdowne, ONb b b b b

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FABN 2017 Annual Report 2b

Overviewb Frontenac Arch Biosphere Network (FABN) has experienced many forces inciting change in 2017. The Periodic Review was administered by International Coordinating Council (ICC) for the Man in the Biosphere (MAB) program. Recommendations were made by Canadian Commission for UNESCO (CCUNESCO) to address the findings of the Periodic Review. A new Strategic Plan was formed for the coming year; and a goal of strengthening our partnerships was set as a priority. This report is organized into activities from 2017, that FABN has been a participant or has completed. It is organized into the three functions of biosphere reserves, in order that we can look to where our efforts have been, and where we can increase our efforts in the future.

Visionb The Frontenac Arch Biosphere Network has contributed to strengthening sustainable community development, celebrating the interconnectedness of nature, livelihood, wellbeing and culture, for this and future generations.

Missionb To implement the UNESCO Man and the Biosphere programme to improve the relationships between people and their environments.

Highlightsb Ontario Trillium Fundbb During 2017, an Ontario Trillium Fund grant was obtained by former Executive Director, Ellie Bennett, in order to extend the Landon Bay Nature Camp. The grant was for the sum of $323,000, over a period of three years. This grant will enable the FABN to administer and expand the Landon Bay Nature Camp, which has seen tremendous success and support from the community.

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FABN 2017 Annual Report 3b

BIOSPHERE RESERVE FUNCTION OF CONSERVATION: protecting cultural diversity and biodiversity, including genetic variation, species, ecosystems and landscapes and securing services provided by such diversity

Indigenous Engagementb 2017 was a year of reconnecting with our Indigenous partners. Frontenac Arch Biosphere Reserve (FABR) is located within the ancestral Haudenosaunee territory and the unceded Algonquin ancestral territory.

During the first part of the year, we participated in a national biosphere event Co-Building Sustainability and Reconciliation, held in the Manicouagan Biosphere Reserve and the ancestral territory of the Innu of Pessamit. The sessions, workshops, and exchanges, were meant to create a space where biosphere reserves could embrace reconciliation and foster meaningful relations with Indigenous partners, that can guide Canadian biosphere reserves from intention to action, as expressed in the Lima Action Plan. This past summer was the last walk of Josephine Mandamin, an Anishinaabe Nokomis, who partook in the 5,500+ km walk from Duluth, Minnesota to Matane, Quebec, to be the voice of the water, to emphasize our need to understand that it is alive and precious. FABN was honoured to provide local recommendations and a picnic supper to the Water Walkers as they passed through the biosphere in July.

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FABN 2017 Annual Report 4b

By the end of the year, FABN participated in the Eastern Ontario Model Forest Annual Christmas Forest Seminar, where the theme was the Importance of Indigenous Engagement in Forestry. Though the seminar was forestry based, many of the concepts were not specific and could be used laterally within the biosphere model. The seminar was invaluable as it expressed the importance of involving Indigenous communities pointedly at the beginning of a project. Determining how Indigenous communities/people will use data, will foster involvement through that knowledge. Another important point, involvement of Indigenous people is specifically noted in Canadian legislation and the Constitution Act, and, as pertaining to biosphere reserves, in the United Nations Declaration on the Rights of Indigenous Peoples referring to “free, prior and informed consent”.

Partner Workshops: UNESCO Week for Peace and Sustainable Development, “Achieving Education for Sustainable Development by Enhancing Partnerships between Indigenous Peoples and UNESCO Biosphere Reserves”

Shoreline Round Tableb In 2017, a Shorelines Round Table was created to address local development issues. The round table saw many organizations connect around the issues pertaining to shoreline conservation and restoration. Representatives from FABN, Cataraqui Region Conservation Authority (CRCA), Township Leeds and the Thousand Islands (TLTI), Charleston Lake Association (CLA), Thousand Island Watershed Land Trust (TIWLT), Algonquin to Adirondack Collaborative (A2A), Thousand Islands National Park (TINP), Leeds-Grenville Stewardship Council (LGSC), United Counties of Leeds and Grenville (UCLG), Watersheds Canada, Nature Conservancy of Canada (NCC), and Thousand Islands Area Residents Association (TIARA) were present. The group can provide science-based information, best practices, and review to inform decision-making and planning around shorelines. Currently, there are 11 sub-watersheds in the CRCA made up of lakes, streams, wetlands and coastal areas. A valuable result would be to have the information, knowledge, resources etc. assembled into one source document, and distributed to all the partners of this collaboration. The group plans to meet in 2018 to further create an amalgamation of the ideas and information garnered from the meeting.

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FABN 2017 Annual Report 5b

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FABN 2017 Annual Report 6b

BIOSPHERE RESERVE FUNCTION OF DEVELOPMENT: fostering economic and human development that is environmentally and socially sustainable and culturally appropriate.

All Trails Lead to Destinationsb This region is extremely well positioned to become one of the most significant trails destinations in Canada. Through a collaboration among the partner groups, a landscape level connection of trails is created. Trails are an important and key feature that highlights the unique region of the FABR. It is imperative that they are coordinated, well developed and a properly maintained system. The trails strategy allows the communities within the biosphere to be fully engaged with their surrounding trail system. The Biosphere Trails Council is this region’s Regional Member of the Ontario Trails Council. In collaboration with 40 regional trails owners, government ministries and agencies, trails interest groups and various stakeholders, the Biosphere Trails Council has completed a broad trails strategy. The strategy aims to address concerns, needs and issues that would help propel this region to become that trails destination.

Partner Workshops:b A2A Conservation Action Plan (CAP). Environmental Forum: Confronting Changes in Aquatic Ecosystems of Eastern Ontario.

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FABN 2017 Annual Report 7b

BIOSPHERE RESERVE FUNCTION OF LOGISTICS SUPPORT: facilitating demonstration projects, environmental education and sustainable development education and training, research, and monitoring. While education, research, monitoring and capacity enhancement are seen as components of the logistic or knowledge-generation function of biosphere reserves, they are also integral to the conservation and development functions.

Queen’s Universityb Every year since 2009, Queen’s University School of Environmental Studies has partnered with FABN, to produce research and analysis in support of ongoing activities within the biosphere. These reports encompass themes of: biodiversity, species at risk, climate change, carbon accounting, trails, food, governance, community health and more. The reports are generated by students enrolled in ENSC 430 (Honours Projects in Sustainability), which was held during two semesters this past year (2017-18). The course is a capstone course, applying and integrating learned material in the fourth year. It is described as the “Interdisciplinary study of the scientific, socio-political, and economic aspects of selected local, national, or global issues related to environmental sustainability.”, and is administered by Dr. Ryan Danby and Dr. Graham Whitelaw. http://www.queensu.ca/ensc/ensc-430 As a partner, FABN provides a presentation on the biosphere to new students (September 2017). Following this, a short list of topics the biosphere views as a priority for the coming year, is provided to the students, and a field trip through the Frontenac Arch Biosphere Reserve is organized. In 2017, topics of interest to FABN were shortlisted to the following: Climate Change Trend Data (LAP B7, SDG 13), Ecosystem Services (LAPB7, SDG 15), Education Strategy 8-80 (LAP B7, SDG 4), Shoreline Development (LAP B7, SDG 12), Trails Manual (LAP B7, SDG 12). All of the topics have been parallelled to the Lima Action Plan (LAP) and the UN Sustainable Development Goals (SDG), as outlined in our mandate. Students presented the following research initiatives in March 2018: Ecosystem Services in the FAB, Education Strategy for the FAB, Climate Change Trends in the FAB, Waterfront Stewardship in the FAB and Haliburton, Trail Unification in the FAB, and Comparative Analysis of Shoreline Development in the FAB. The reports can be used to direct future project development and initiatives for FABN, as well as, to aid in policy decisions by local governments.

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FABN 2017 Annual Report 8b

Amazing Placesb The Amazing Places (AP) project completed it’s Ontario Trillium Foundation funding in April. The accomplishments of Amazing Places in 2017 include expansion of AP’s to 20 sites within the biosphere, development and placement of supporting signage (Brockville Train Tunnel), development and delivery of communication products (resources include branded permanent signage, movable signage, rack cards and a staff training program called “Ask Me About Amazing Places”). Throughout the spring, summer and fall, the Rideau Trails Association organized a series of hikes to designated Amazing Places trails and historic sites. We integrated the program with the Biosphere Network’s regional trails initiative by highlighting Amazing Places that can be reached by hiking, biking or paddling. In the fall, funding continued with a provincial Tourism Development Grant as the project entered the marketing phase. We worked with tourism consultant Trish Manning of Manning Consulting Llc. to design a workshop to present in early 2018 to give local business training on how to market and package Amazing Places experiences.

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FABN 2017 Annual Report 9b

http://visitamazingplaces.ca/amazing/listing-category/frontenac-arch/

“Leeds-Grenville is blessed with an abundance of beautiful natural areas to explore and FABN’s Amazing Places program is a great way to showcase them,” said Leeds-Grenville MPP Steve Clark. “I’m so pleased this funding through the Ontario Tourism Development Fund will allow the Biosphere to expand the program and encourage even more people to visit our region.”

Partner Workshops: TLTI Tourism Summit. FABN participated on a panel discussion and talked about Amazing Places and integrating it into tourism marketing. Ellie Bennett and Liz Harder hosted a booth with information on AP and FABN.

FAB Experiencesb The FAB Experiences (FAB Exp) was a guide and website used to connect visitors and locals to authentic experiences in this region. By partnering with municipalities, conservation groups, artists, food producers, parks, and historical sites, all located within a five hour drive from three major cities, FAB Exp supported other tourism marketing efforts. It consisted of several parts; an annual Guide with maps, a website, social media, weekly email broadcasts, events connections, and news articles. The purpose of the guide was to bring connectivity of experiences by any means of travel road, cycling, hiking, paddling, and/or snowshoeing - connecting users with local businesses, accommodations, heritage, natural landscapes, as well as, stories, events, resources and services. For the past two years, FABN has printed and distributed 30,000 copies with great success.

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FABN 2017 Annual Report 10b

“With so many things to see and places to visit, it’s always good to know where to turn when you are planning out your trip or need a little help while you are on your way. FAB Experiences Guide Community Services is a great place to start.”

Fulford Academy Field Tripb On 12th October 2017, FABN organized a field trip pilot project with Fulford Academy to deliver high-quality educational programming to educate children about the Biosphere region and issues related to the Man and the Biosphere program. The aim is to build partnerships with schools in the Frontenac Arch Biosphere region and to build equipment and resources for use by multiple schools. Feedback from the Grade 9 field trip: “The Frontenac Arch Biosphere team was very helpful in planning our day and meeting our expectations.” “I enjoyed having the handouts and knowing what I had to explain to the students before we went there.” “Our goals for this trip included exposing our students to different types of rocks and layers. We also wanted our students to observe evidence of glaciation, as well as to investigate the

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FABN 2017 Annual Report 11b relationships between biotic and abiotic factors in different ecosystems. All of our expectations were met!” “I thought the whole experience was well organized and very engaging for our students. I would be interested to do this same trip again, perhaps earlier in the school year so that abiotic comparisons between the forest ecosystems may be more revealing.” “The entire day was a fantastic experience for both the students and the staff. The activities were cleverly spaced out to maximize student engagement and there were ample opportunities for both scientific exploration and for observation of the geology of the area.”

Thousand Islands Community Bioblitzb The Canada 150 Thousand Islands Community Bioblitz was held at the Landon Bay Centre, Thousands Islands National Park, on June 16/17, 2017. The event was organized as a partnership between the FABN, the Frontenac Arch Biosphere Foundation (FABF), the

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FABN 2017 Annual Report 12b Kingston Field Naturalists (KFN), Parks Canada (PC), and the Canadian Wildlife Federation (CWF). The Kingston Field Naturalists run an annual Bioblitz event, which usually attracts around 60 people. This year, the Bioblitz became a part of the Bioblitz Canada 150 program, and the Frontenac Arch Biosphere Network received funding through the Canadian Wildlife Federation to facilitate the event. The event this year ran for 24 hours and attracted 107 participants, connecting people in the region with nature and taxa experts. The total number of species inventoried on iNaturalist was 810. The list of inventoried species documented during the Bioblitz is available in iNaturalist here: https://www.inaturalist.org/projects/thousand-islands-bioblitz-bioblitz-des-mille-iles, project ID: 12743. Bird sightings were also recorded in eBird.

Testimonials: “I liked the bird walk, especially the big (peregrine) falcons. The caterpillars were good, too." Kiki Olivier Tailfeathers, Age 6, Gananoque, ON “The Bio blitz was a very educational and eventful event. I learned a lot about insects, birds and how to catch bugs. Also I loved that their was so much selection of activities to do. It was a fabulous event and I can’t wait for more of them to come.” William Kizell, Age 13, Brockville, ON “The Bio blitz was very fun when we caught dragon flys and fish, it was so much fun! I also thought it was a very fun when we learned about birds (I loved that part). I am very happy I went!” Kathryn Kizell, Age 11, Brockville, ON

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FABN 2017 Annual Report 13b

b Workshopsb In conjunction with Nature Canada (www.naturecanada.ca), FABN hosted a “Swallow and Bat Stewardship Workshop”. The workshop provided participants with information about what species of insectivorous birds and bats (such as Little Brown Myotis and the Barn Swallow) might be using their properties what we can do to help them. FABN was able to help to recruit workshop participants, post to social media and newsletter, assisted in finding a venue, and in securing local bat expert, Matt Saunders.

Earth Day presentation to 280 students and teachers at St. Joseph’s Secondary School about how the 1000 Islands were formed with hands on activity looking at erosion of granite vs. limestone. Aquatarium Presentation on the biosphere reserve.

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FABN 2017 Annual Report 14b

Other Noteworthy Eventsb Communications with Canadian Governmentbb

In 2017, the FABN was honoured to meet with Dr. Dianne Saxe, the Environmental Commissioner of Ontario. Dr. Saxe is described as “a tough but fair watchdog over Ontario’s environmental, energy and climate performance, and guardian of the Environmental Bill of Rights, 1993 (EBR).” https://eco.on.ca/staff/dr-dianne-saxe/. Dr. Saxe relayed that Ontario needs more success stories and would like FABN to be able to contribute in this regard. As a result of this meeting, Steve Clark, our MPP, wrote a letter of support to the Ministries of Tourism, Culture and Sport, and Transportation to provide signage for the FABR.

Of note in 2017, was the first Canadian Biosphere Reserves Association (CBRA) “Day on the Hill”. The non-partisan event was to raise awareness of the impact that Canada’s 18 biosphere reserves have on the landscape. CBRA Executives met with Minister McKenna to discuss how CBRA can help Canada meet its 2020 Biodiversity Goals and Targets.

Tourism Officeb Two summer students were hired to run the information office and worked on projects related to events coordination, Bioblitz, trails project, and a presentation at Charleston Lake Association camp. The office was open from May 24 to August 25, 2017 from 9am-5pm. The total number of visitors was 2,323, with July being the busiest month and Saturdays being the busiest day. b

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FABN 2017 Annual Report 15b

Looking Forwardb ●

Continue to develop and strengthen existing partnerships, and to develop new partnerships.

●

Of the three Biosphere Reserve functions, our role in facilitating logistic support has been strong in 2017. We would like to strengthen our role in Conservation and Development.

● ●

Participate in Day on the Hill and other CBRA organized events. Contribute a success story to the Environmental Commissioner of Ontario.

●

In the coming year, the Amazing Places project will increase signage leading to sites, post a large informational sign at a key entry point of the region (1000 Islands Tower), engage local business to become “Amazing Places Ambassadors” to increase the public outreach of the project, and continue regional marketing and strategic planning development to determine the best approach to increase marketing of the program.

●

Discontinuation of the FAB Experiences Guide: 2017 marked the 5th year for the FAB Experiences guide. The financial sustainability of the guide was assessed for 2018 and deemed not viable for the near future.

●

Continue the Educational programs, such as the one offered to Fulford Academy, into 2018.

●

Continue to support the Shoreline Round Table.

●

In 2017, funding was acquired by Project Manager Liz Harder to launch Lessons in a Backpack, with five backpack kits distributed to six schools. The goal of this project is to create opportunities for local teachers and students to explore the “biosphere in their backyard” and engage in environmental education activities to enhance ecological literacy.

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FABN 2017 Annual Report 16b

Board of Directorsb James Lolley - Chair Don Ross - Vice Chair Bill Ewing - Treasurer Ann Marie Newsom - Education Helen Anne Hudson - Conservation Steve McGovern - Indigenous Relationships Julie Servant - Indigenous Perspectives Gary Clarke - CBRA Representative John McLeod Joy Sterritt

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2019-09 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of February 5, 2019 be confirmed.

Execution by the Mayor and the Clerk of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this 5 day of February, 2019. Read a first and second time this 5 day of February, 2019. Read a third time and finally passed this 5 day of February, 2019.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Angela Maddocks, Clerk

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