Body: Council Type: Minutes Meeting: Regular Date: February 5, 2019 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Council February, 5, 2019 Time: 7:00 PM Location: Council Chambers
Meeting # 5 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Director of Public Services, Claire Dodds, Director of Development Services, Trudy Gravel, Planner, Angela Maddocks, Clerk. 1.
Call to Order
a)
Resolution Resolution No. 2019-05-01 Moved by Councillor Revill Seconded by Councillor Ruttan That the Council meeting of February 5, 2019 be called to order at 7:00 p.m. Carried
Approval of Agenda
a)
Resolution Resolution No. 2019-05-02 Moved by Councillor Ruttan Seconded by Councillor Revill That the agenda be adopted as presented. Carried
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Leonard declared a pecuniary interest with respect to Agenda Item 13 a), the Accounts Payable and Payroll Listing.
Scheduled Closed Session - n/a
Recess - n/a
Delegations
a)
Kimberley Allan & Adam Lake, re: Inverary Youth Activities - Noise By-law Exemption Kimberley Allan and Adam Lake reviewed their written request for a noise bylaw exemption in conjunction with a fundraising initiative for the Inverary Youth Activities group. There is a need for renovations to the washrooms and upgrades to the electrical. Ms. Allan explained the proposed scheduling for local bands that includes classic country music on Saturday and regular country music and classic rock on Sunday. There were no significant concerns from Council and they were supportive of approving the request. Ms. Allan and
Minutes of Council February, 5, 2019 Mr. Lake were commended for their efforts in this fundraising event. 7.
Public Meeting
a)
Resolution Resolution No. 2019-05-03 Moved by Councillor Revill Seconded by Councillor Ruttan That a public meeting be held to discuss planning matters related to: • Rezoning of Concession 8, Part Lot 15, Storrington District - 4065 Hiawatha Lane • Rezoning of Concession 3, Part Lot 20, Bedford District - 114 Northwood Lane Carried
b)
Z-19/01 - Rezoning of Concession 8 , Part Lot 15, Storrington - 4065 Hiawatha Lane Claire Dodds, reviewed the report noting that the subject property has received provisional consent approval for application S-63-18-S for the creation for one new waterfront lot consisting of 76 metres of frontage on Hiawatha Lane and 305 metres of waterfront along Dog Lake consisting of 2.5 acres in area. The subject property is currently developed with a seasonal residential dwelling. An existing cottage and accessory building are located to the north of the dwelling which are required to be removed in order to meet Condition 8 of consent application S-63-18-S. The majority of the property is naturally vegetated. Hideaway Lane is located to the east of the subject lot. The retained lands consist of approximately 50 acres in area with approximately 900 feet of frontage along Dog Lake and over 1 km of private roads dissecting the property. No further development is proposed for the retained lands at this time. This rezoning is consistent and conforms to the South Frontenac Official Plan, County Official Plan and the Provincial Policy Statement. There were no comments from the public or Council.
c)
Z-19/02 - Rezoning of Concession 3, Part Lot 20, Bedford - 114 Northwood Lane Claire Dodds explained that the subject property has received provisional consent for the conveyance of a lot addition from an existing rural property located at Part Lot 20, Concession 3 in Bedford District from 88 Northwood Lane to the abutting property municipally known as 114 Northwood lane. The subject property has frontage on Northwood Lane with water frontage on Bob’s Lake and is developed with an existing residential dwelling. The parcel will increase in size from 0.9 acres to just under 2.0 acres which will bring the lot closer to compliance with the current provisions for waterfront residential lots.The increase in lot size will provide the owner with the ability to construct a garage on the property. There were no formal comments received from the public. This rezoning is consistent and conforms to the South Frontenac Official Plan, County Official Plan and the Provincial Policy Statement. Wayne Orr requested clarification on the ownership of the narrow strip alongside 114 Northwood Lane. Mr. Pritchard clarified that this strip belongs to his property and is clearly shown on his survey. This will be adjusted in the map attached to the by-law. There were no comments from Council or the public. Resolution No. 2019-05-04
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Minutes of Council February, 5, 2019 Moved by Councillor Ruttan Seconded by Councillor Revill That an opportunity having been provided, the public meeting be closed. Carried 8.
Approval of Minutes
a)
January 22, 2019 Council meeting Resolution No. 2019-05-05 Moved by Councillor Barr Seconded by Councillor Sutherland That the minutes of the January 22, 2019 Council meeting be approved as amended. Carried
b)
January 26, 2019 Committee of the Whole meeting Resolution No. 2019-05-06 Moved by Councillor Sutherland Seconded by Councillor Barr That the minutes of the January 26, 2019 Special Committee of the Whole meeting be approved. Carried
Business Arising from the Minutes
a)
Notice of Motion - Support for City of Hamilton’s Resolution on maintaining the Voters’ List Resolution No. 2019-05-07 Moved by Councillor Sutherland Seconded by Councillor Barr That the Council of the Township of South Frontenac support the resolution passed by the City of Hamilton regarding the maintenance of the Voters’ List specifically items (a), (b),(d) and (e) and advise other municipalities, AMO and the Ombudsman of Ontario of our concerns. Carried
b)
Notice of Motion - Closed Meeting Investigation Report Resolution No. 2019-05-08 Moved by Councillor Sutherland Seconded by Councillor Barr That Council direct staff to prepare a report to Council, in line with the recommendation in the Closed Meeting Investigators report on why Council was a party to litigation on the water plant and the pertinent facts underlying the legal claims that can be made public; And, further be it resolved that staff report back to Council on the status of the legal case.
Resolution No. 2019-05-09 Moved by Deputy Mayor Sleeth Seconded by Councillor Roberts AMENDMENT That Council direct staff, in consultation with the Township Solicitor, to prepare a report in line with the recommendation in the closed Meeting Investigators report on why Council was a party to litigation on the water plan and the pertinent facts underlying the legal claims that can be made public;
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Minutes of Council February, 5, 2019 And further be it resolved that staff report back to Council on the status of the legal case: And that once the staff report is tabled and accepted that this matter receive no further action by Council. Carried (as amended) c)
Notice of Motion - Community Engagement Plan Resolution No. 2019-05-10 Moved by Councillor Sutherland Seconded by Councillor Barr That Council direct the Public Services Committee to develop a community engagement plan as part of its focus on the Sydenham Water System, And further be it resolved that the engagement plan, including an initial public information/consultation meeting with citizens of the Sydenham community, be presented to Council before any new initiatives on the Sydenham water system are undertaken. Carried
d)
Notice of Motion - Ad Bag Delivery of Local Newspapers The practice of throwing/delivering newspapers with advertising flyers alongside the road is not acceptable to Council and they directed staff to advise the distributors of newspapers to stop this practice. This is a clear violation of the “no littering” provision in the waste management by-law. It was noted that cancellation does not work as the delivery people continue to leave the newspaper.
e)
Citizen Appointee to Police Services Board See By-law 2019-08
Reports Requiring Action
a)
Road Assumption for Road Widenings See By-law 2019-07
b)
Long Bay Camp, Bob’s Lake - Request to Create Right-of-Way Resolution No. 2019-05-11 Moved by Councillor Leonard Seconded by Councillor Roberts That Council authorize the Clerk and the Mayor to sign the acknowledgements and direction to facilitate the transfer and creation of a right-of-way over Part 7, RP 13R18972 in favour of the owners of Long Bay Camp, Bobs Lake. Carried
c)
Inverary Youth Activities - Request for Noise By-law Exemption Resolution No. 2019-05-12 Moved by Councillor Roberts Seconded by Councillor Leonard That Council grant an exemption to the Noise By-law on June 1, 2019 from 11:00 am to 10:00 pm and June 2, 2019 from 11:00 am to 6:00 pm for a multi-event fundraiser at Ken Garrett Memorial Park to assist the Inverary Youth Group with park renovations. Carried
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Minutes of Council February, 5, 2019 d)
Code of Conduct and Staff Council Relationship Policy Council directed staff to bring forward a by-law at the February 19 Council meeting reflecting the changes that include the amount of $100 for section 7(2).
Committee Meeting Minutes - n/a
By-laws
a)
By-law 2019-07 - Assume Road Widenings Resolution No. 2019-05-13 Moved by Councillor Leonard Seconded by Councillor Roberts That the following by-laws be given first and second reading: • By-law 2019-07 • By-law 2019-08 Carried Resolution No. 2019-05-14 Moved by Councillor Roberts Seconded by Councillor Leonard That By-law 2019-07, being a by-law to assume as common and public highway certain lands in the Township of South Frontenac, be given third reading, signed and sealed. Carried
b)
By-law 2019-08 - Citizen Appointee to Police Services Board Resolution No. 2019-05-15 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-08, being a by-law to amend Schedule A of By-law 2019-05 and appoint a member to the Police Services Board, be given third reading, signed and sealed. Carried
Reports for Information
a)
Accounts Payable and Payroll Listing
b)
Frontenac Community Arena - Ice Resurfacer Replacement (as per Budget Discussion)
c)
Development Charges Study and By-law RFP Awarded
Information Items
a)
Frontenac Arch Biosphere Network - 2017 Annual Report
Notice of Motions
a)
Councillor Ruttan served a notice of motion that the process for strategic planning be initiated for this term of Council.
Announcements/Statements by Councillors
a)
Mayor Vandewal reminded Council of the retirement celebration for former Deputy Chief Bill Babcock on February 9 at the Golden Links Hall in
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Minutes of Council February, 5, 2019 Harrowsmith. b)
Mayor Vandewal reminded Council of the earlier start time for the February 12, 2019 Committee of the Whole meeting. Council will be meeting with Southern Frontenac Community Services Corporation at 4:30 pm in the Council Chambers.
Question of Clarity (from the public on outcome of agenda items)
Closed Session (if requested)
Confirmatory By-law
a)
By-law 2019-09 Resolution No. 2019-05-16 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-09, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac be given first and second reading this 5 day of February 2019. Carried Resolution No. 2019-05-17 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That By-law 2019-09, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 5 day of February 2019. Carried
Adjournment
a)
Resolution Resolution No. 2019-05-18 Moved by Deputy Mayor Sleeth Seconded by Councillor Morey That the Council meeting of February 5, 2019 be adjourned at 7:52 p.m. Carried
Ron Vandewal, Mayor
Angela Maddocks, Clerk
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