Published June 5, 2018

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Body: Council Type: Agenda Meeting: Regular Date: June 5, 2018 Collection: Council Agendas Municipality: South Frontenac

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Page 1 of 275

TOWNSHIP OF SOUTH FRONTENAC COUNCIL MEETING AGENDA TIME: 6:00 PM, DATE: Tuesday, June 5, 2018 PLACE: Council Chambers. 1.

Call to Order

Resolution

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

Declaration of Office for Deputy Mayor

Alan Revill to be sworn in as the next Deputy Mayor

Scheduled Closed Session

Litigation, Property Acquisition and approval of previous closed session minutes

Previous Closed Session Minutes - February 20, 2018

Litigation - Verbal Report from Solicitor re: Johnston Point

Property Acquisition

Move out of Closed Session

***Recess - reconvene at 7:00 p.m. for Open Session

Delegations

Howard Allan & Associates - Auditors

5 - 46

Staff Sergeant Sharron Brown

47 - 57

Terry Sauve, re: Bell Rock Community Hall request to become a Committee of Council

Public Meeting

Motion to Open Public Meeting

Special Zoning for Existing Lot, Concession VII, Part of Lot 33, Bedford District: Cooper

59 - 67

Zoning Amendment for Proposed Commercial Development, Concession V, Part of Lot 6, Portland: Kerr

68 - 73

Zoning Amendment for Single Detached Dwelling, Concession XI, Part of Lot 19, Portland: McPherson

74 - 82

Page 2 of 275

Zoning Amendment for Expanded Commercial Development, Concession III, Part of Lot 20, Storrington: Fillion/Gibson

83 - 88

Zoning Amendment for Expanded Residential Lots, Concession VIII, Part of Lot 15, Storrington: Briscoe

89 - 95

Motion to Close Public Meeting

Approval of Minutes

Minutes of May 15, 2018 Council Meeting

Business Arising from the Minutes

Johnston Point - Plan of Condominium Agreement - See By-law 2018-34

101 102

Notice of Motion - Keys for Cleaners of Township Halls

103

Reports Requiring Action

Vehicle Replacement for Fire Chief

104 105

Temporary Speed Hump Criteria

106

Updated Financials on Storrington Centre Renovations & Glendower Accessible Entrance & Steps

107 108

Winter Control Plan

109 206

Interim Planning Services

207 208

Main Street Funding - See By-law 2018-35

209

Committee Meeting Minutes

Loughborough Canada Day Committee meeting held April 18, 2018

210 211

Loughborough Recreation Committee meeting held April 30, 2018

212 213

Heritage Committee meeting held March 26, 2018

214 215

By-laws

By-law 2018-34 - Johnston Point - Plan of Condominium Agreement

216 234

By-law 2018-35 - Main Street Funding Agreement

235 253

Reports for Information

Accounts Payable and Payroll Listing

96 100

254 -

Page 3 of 275

268 269

Annual Lake Association Meeting - August 23, 2018

Information Items

Comments from Meela Melnik-Proud, Evonne Potts, Matt Rennie and Sarah Harmer re: Draft Condominium Agreement for Johnston Point Development

270

Comments regarding Draft Condominium Agreement for Johnston Point Development from Helen Bartsch

271 272

New Leaf Link Open House & Fundraiser - June 7, 2018 at 11:00 am

273 274

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session (if requested)

Confirmatory By-law

By-law 2018-36

Adjournment

275

Page 4 of 275

DECLARATION OF OFFICE (Section 232 of the Municipal Act, 2001)

I, Alan Revill_ having been elected or appointed to the office (name of person)

of Deputy Mayor for the municipality of Township of South Frontenac (name of office)

(name of municipality)

do solemnly promise and declare that: I will truly, faithfully and impartially exercise this office to the best of my knowledge and ability. I have not received and will not receive any payment or reward, or promise thereof, for the exercise of this office in a biased, corrupt or in any other improper manner. I will disclose any pecuniary interest, direct or indirect, in accordance with the Municipal Conflict of Interest Act. I will be faithful and bear true allegiance to Her Majesty Queen Elizabeth the Second And I make this solemn promise and declaration conscientiously believing it to be true and knowing that it is of the same force and effect as made under oath. Declared before me ) at the Township of South Frontenac…) ……………………………………….) ……………………………………….) On …June 5th ……………..……….) 2018. )

Signature of Declarant

Commissioner for Taking Affidavits

Page 5 of 275

Township of South Frontenac Consolidated Statement of Operations For the year ended December 31

(Note 22) Budget

2017

2016

18,774,258 1,072,469 826,232 1,954,668 652,379 251,000 360,000 24,500 3,894

18,733,406 1,227,578 957,236 2,100,632 586,025 249,940 380,932 60,038 92,138

17,932,775 1,115,482 895,789 1,809,796 663,720 169,324 367,919 97,305 217,007

23,919,400

24,387,925

23,269,117

TOTAL REVENUES

EXPENDITURES

Property taxation User charges Licences, permits and rents Government grants Grants from other municipalities Investment income Penalties and interest on taxes Donations Other

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REVENUES

1,769,178 1,370,497 3,034,578 234,463 423,032 50 10,969,422 28,051 445,518 2,502,808 45,531 69,618 1,108,126 463,662

1,545,356 1,248,332 2,947,094 254,527 386,578 –10,775,689 52,323 417,312 2,295,133 19,186 70,671 1,093,687 290,710

23,354,825

22,464,534

21,396,598

564,575

1,923,391

1,872,519

1,415,824

925,899 –(9,765)

1,165,008 254,525 (14,800)

1,415,824

916,134

1,404,733

ANNUAL SURPLUS

1,980,399

2,839,525

3,277,252

MUNICIPAL EQUITY, BEGINNING OF YEAR

99,188,866

95,911,614

MUNICIPAL EQUITY, END OF YEAR

101,169,265

102,028,391

99,188,866

TOTAL EXPENDITURES

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1,972,017 1,402,805 3,022,718 220,392 614,540 1,951 11,723,394 83,333 422,043 2,425,451 –35,615 1,008,395 422,171

General government Fire Police Conservation authority Protective inspections and control Emergency measures Roadways and winter control Street lighting Waterworks Garbage collection and disposal Landfill closure and post-closure costs Cemeteries Parks, recreation and cultural services Planning and development

NET REVENUES FROM OPERATIONS OTHER

Grants and transfers related to capital Deferred revenues earned (note 9) Contributed assets Write down of tangible capital assets

The accompanying notes are an integral part of these consolidated financial statements.

Page 6 of 275

Township of South Frontenac Consolidated Statement of Changes in Net Assets

Amortization of tangible capital assets Acquisition of tangible capital assets Acquisition of tangible capital assets (Reduction) acquisition of prepaid expenses Acquisition of supplies inventories Change in accumulated remeasurement losses

2016

1,980,399

2,839,525

3,277,252

7,198,017 (10,156,034)

5,911,200 (5,423,609) 9,765 (15,454) 12,323 (8,096)

5,867,645 (6,269,155) 14,800 153,847 66,846

(2,958,037)

486,129

(166,017)

INCREASE (DECREASE) IN NET FINANCIAL ASSETS

2017

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ANNUAL SURPLUS

(Note 22) Budget

For the year ended December 31

3,325,654

3,111,235

11,312,925

8,201,690

10,335,287

14,638,579

11,312,925

NET FINANCIAL ASSETS, BEGINNING OF YEAR

(977,638)

NET FINANCIAL ASSETS, END OF YEAR

For the year ended December 31

2017

2016

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Consolidated Statement of Remeasurement Gains and Losses

(8,096)

Accumulated Remeasurement Losses Beginning of Year

Unrealized losses attributable to investments

Change in accumulated remeasurement losses

Accumulated Remeasurement Losses End of Year

Accumulated Remeasurement Losses Comprised of: Investments

The accompanying notes are an integral part of these consolidated financial statements.

Page 7 of 275

Township of South Frontenac Consolidated Statement of Financial Position 2017

2016

14,595,844 2,277,442 1,019,647 5,222,727 289,937 17,005

11,685,376 1,968,832 722,168 5,142,451 308,398 11,702

December 31

ASSETS Financial Assets

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Cash and short term deposits Taxes receivable (net of allowance $92,652) Accounts receivable Long term investments (note 6) Sydenham Water Works debenture receivable (note 19) Long term receivables (note 7)

19,838,927

23,422,602

LIABILITIES

2,803,547 196,647 143,600 3,912,255 289,937 1,438,037

2,785,893 215,172 127,400 3,696,634 308,397 1,392,506

8,784,023

8,526,002

14,638,579

11,312,925

87,132,903 169,220 79,593

87,630,259 181,543 64,139

87,381,716

87,875,941

102,020,295

99,188,866

102,028,391 (8,096)

99,188,866

102,020,295

99,188,866

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NET FINANCIAL ASSETS

Accounts payable and accrued liabilities Other current liabilities Employee future benefit obligations (note 10) Deferred revenues (note 9) Sydenham Water Works debenture payable (note 19) Accrued landfill closure and post closure (note 12)

Financial Liabilities

NON-FINANCIAL ASSETS

Tangible capital assets (note 20) Inventories Prepaid expenses

Contingent Liabilities (note 14)

MUNICIPAL EQUITY (note 13)

Municipal Equity Consists of: (note 13) Accumulated Surplus Accumulated Remeasurement Loss

The accompanying notes are an integral part of these consolidated financial statements.

Page 8 of 275

Township of South Frontenac Five Year Financial Review (not subject to audit) 2017

2016

2015

2014

2013

Population (Statistics Canada)

18,646

18,100

Number of Households (MPAC)

10,336

10,297

10,215

10,149

$ 3,141,748 31,182

$ 3,130,056 30,995

$ 2,959,495 30,369

$ 2,730,315 29,141

$ 2,560,405 27,814

3,172,930

3,161,051

2,989,864

2,759,456

2,588,219

0.98%

1.02%

1.06%

1.07%

Total

Commercial, industrial as % of assessment

Residential and farm Commercial and industrial

Taxable Assessment (000’s)

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December 31

Rates of Taxation

0.527039 0.170059 0.195000

0.522137 0.171918 0.203000

0.495363 0.178401 0.212000

0.951399

0.886405

0.892098

0.897055

0.885764

0.951399 2.162399 2.162399

0.886405 2.098405 2.198405

0.892098 2.127098 2.227098

0.897055 2.154055 2.254055

0.885764 2.163764 2.263764

7.55%

6.71%

6.58%

8.55%

10.84%

5,489 5,942

5,216 6,223

5,038 6,072

4,802 5,982

4,759 5,996

$ 18,733 2,687 1,228 1,740 916

$ 17,933 2,473 1,115 1,747 1,405

$ 16,944 2,726 1,078 1,511 2,293

$ 15,894 3,111 1,115 1,443 2,546

$ 14,461 3,272 951 1,432 (354)

25,304

24,673

24,552

24,109

19,762

22,465 5,911

21,397 5,868

21,564 5,572

21,331 6,009

19,573 6,082

60.02% 73.34%

48.62% 56.72%

36.85% 45.51%

44.59% 56.94%

40.66% 53.07%

Multi-Residential (total) Commercial (total) Industrial (total)

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Tax Arrears < percentage of current levy (‹10%)** < County < School Boards

0.531548 0.166857 0.188000

Total

Taxes Transferred (000’s)

0.597198 0.175201 0.179000

< for general municipal purposes < for county purposes < for school board purposes

Revenues (000’s)

< Property taxation < Government grants < User charges < Other < Revenues related to capital assets

Total

Expenditures (000’s) < Operations < Amortization

Net Financial Assets (Net Debt) < % of Operating Revenue (>(20%)) ** < % of Taxation and User Charges (>(50%)) **

** Represents the Provincial Low Risk Indicator. (Note: All dollar amounts are in thousands of dollars.)

Page 9 of 275

Township of South Frontenac Five Year Financial Review (not subject to audit) 2017

2016

2015

2014

2013

< Long term debt (000’s)

290

308

326

342

358

< Long term debt charges (000’s)

4,873

4,744

4,204

4,035

3,729

< Long term debt per household

< Debt charges (000’s) < user charges

December 31

< Total annual repayment limit (000’s)

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Long Term Debt

Municipal Equity (000’s)

12,000

9,117

10,630

9,084

86,706

87,189

86,794

82,294

81,062

< Asset consumption ratio

55.50%

54.00%

52.74%

52.66%

51.53%

74.11%

62.08%

47.92%

55.90%

54.80%

< Sustainability < financial assets to liabilities

2.67

2.33

1.82

2.37

1.95

< financial assets to liabilities excluding long term debt

2.76

2.41

1.88

2.49

2.03

< long term debt to tangible capital assets

0.33%

0.35%

0.37%

0.41%

0.44%

9.75%

9.35%

9.00%

8.98%

9.44%

< Flexibility < Debt charges to total operating revenue (<5%)**

0.14%

0.15%

0.16%

0.17%

0.18%

< Total operating revenue to taxable assessment

0.77%

0.74%

0.78%

< Working capital to operating expenses (>10%) **

66.45%

54.32%

39.54%

46.68%

41.79%

< Vulnerability < Operating government transfers < to operating revenue

8.61%

7.78%

8.91%

10.52%

11.56%

< Total government transfers < to total revenues

9.59%

7.99%

9.78%

13.98%

11.39%

< Invested in capital assets

15,314

< Surplus and Reserves

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Financial Indicators

< Reserves as % of operating expenses (> 20%) **

< capital reserves to accumulated amortization

Page 10 of 275

CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31, 2017

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CONTENTS

Five Year Financial Review.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 2

Management’s Responsibility for the Consolidated Financial Statements. . . . . . . . . . . . . . . . . . . . . . . . 3

Independent Auditor’s Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 - 5 Consolidated Statement of Financial Position. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Consolidated Statement of Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Consolidated Statement of Changes in Net Financial Assets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Consolidated Statement of Remeasurement Gains and Losses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Consolidated Statement of Cash Flows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Notes to the Consolidated Financial Statements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 - 27 Schedule 1 < Continuity of Reserves. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Schedule 2 < Tangible Capital Assets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 - 30

Independent Auditor’s Report < Trust Funds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 - 32 Trust Funds < Statement of Financial Position and Statement of Financial Activities. . . . . . . . . . . . . . . 33

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Trust Funds < Notes to the Financial Statements.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Township of South Frontenac Consolidated Financial Statements December 31, 2017

Page 11 of 275

Township of South Frontenac Five Year Financial Review (not subject to audit) 2017

2016

2015

2014

2013

Population (Statistics Canada)

18,646

18,100

Number of Households (MPAC)

10,336

10,297

10,215

10,149

$ 3,141,748 31,182

$ 3,130,056 30,995

$ 2,959,495 30,369

$ 2,730,315 29,141

$ 2,560,405 27,814

3,172,930

3,161,051

2,989,864

2,759,456

2,588,219

0.98%

1.02%

1.06%

1.07%

Total

Commercial, industrial as % of assessment

Residential and farm Commercial and industrial

Taxable Assessment (000’s)

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December 31

Rates of Taxation

0.527039 0.170059 0.195000

0.522137 0.171918 0.203000

0.495363 0.178401 0.212000

0.951399

0.886405

0.892098

0.897055

0.885764

0.951399 2.162399 2.162399

0.886405 2.098405 2.198405

0.892098 2.127098 2.227098

0.897055 2.154055 2.254055

0.885764 2.163764 2.263764

7.55%

6.71%

6.58%

8.55%

10.84%

5,489 5,942

5,216 6,223

5,038 6,072

4,802 5,982

4,759 5,996

$ 18,733 2,687 1,228 1,740 916

$ 17,933 2,473 1,115 1,747 1,405

$ 16,944 2,726 1,078 1,511 2,293

$ 15,894 3,111 1,115 1,443 2,546

$ 14,461 3,272 951 1,432 (354)

25,304

24,673

24,552

24,109

19,762

22,465 5,911

21,397 5,868

21,564 5,572

21,331 6,009

19,573 6,082

60.02% 73.34%

48.62% 56.72%

36.85% 45.51%

44.59% 56.94%

40.66% 53.07%

Multi-Residential (total) Commercial (total) Industrial (total)

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Tax Arrears < percentage of current levy (‹10%)** < County < School Boards

0.531548 0.166857 0.188000

Total

Taxes Transferred (000’s)

0.597198 0.175201 0.179000

< for general municipal purposes < for county purposes < for school board purposes

Revenues (000’s)

< Property taxation < Government grants < User charges < Other < Revenues related to capital assets

Total

Expenditures (000’s) < Operations < Amortization

Net Financial Assets (Net Debt) < % of Operating Revenue (>(20%)) ** < % of Taxation and User Charges (>(50%)) **

** Represents the Provincial Low Risk Indicator. (Note: All dollar amounts are in thousands of dollars.)

Page 12 of 275

Township of South Frontenac Five Year Financial Review (not subject to audit) 2017

2016

2015

2014

2013

< Long term debt (000’s)

290

308

326

342

358

< Long term debt charges (000’s)

4,873

4,744

4,204

4,035

3,729

< Long term debt per household

< Debt charges (000’s) < user charges

December 31

< Total annual repayment limit (000’s)

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Long Term Debt

Municipal Equity (000’s)

12,000

9,117

10,630

9,084

86,706

87,189

86,794

82,294

81,062

< Asset consumption ratio

55.50%

54.00%

52.74%

52.66%

51.53%

74.11%

62.08%

47.92%

55.90%

54.80%

< Sustainability < financial assets to liabilities

2.67

2.33

1.82

2.37

1.95

< financial assets to liabilities excluding long term debt

2.76

2.41

1.88

2.49

2.03

< long term debt to tangible capital assets

0.33%

0.35%

0.37%

0.41%

0.44%

9.75%

9.35%

9.00%

8.98%

9.44%

< Flexibility < Debt charges to total operating revenue (<5%)**

0.14%

0.15%

0.16%

0.17%

0.18%

< Total operating revenue to taxable assessment

0.77%

0.74%

0.78%

< Working capital to operating expenses (>10%) **

66.45%

54.32%

39.54%

46.68%

41.79%

< Vulnerability < Operating government transfers < to operating revenue

8.61%

7.78%

8.91%

10.52%

11.56%

< Total government transfers < to total revenues

9.59%

7.99%

9.78%

13.98%

11.39%

< Invested in capital assets

15,314

< Surplus and Reserves

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Financial Indicators

< Reserves as % of operating expenses (> 20%) **

< capital reserves to accumulated amortization

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Page 13 of 275

Management’s Responsibility for the Consolidated Financial Statements

The accompanying consolidated financial statements of the Corporation of the Township of South Frontenac are the responsibility of the Township’s management and have been prepared in compliance with legislation, and in accordance with Canadian Public Sector Accounting Standards. A summary of significant accounting policies are described in note 2 to the consolidated financial statements. The preparation of consolidated financial statements necessarily involves the use of estimates based on management’s judgement, particularly when transactions affecting the current accounting period cannot be finalized with certainty until future periods.

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The Township’s management maintains a system of internal controls designed to provide reasonable assurance that assets are safeguarded, transactions are properly authorized and recorded in compliance with legislative and regulatory requirements, and reliable financial information is available on a timely basis for preparation of consolidated financial statements. These systems are monitored and evaluated by management.

Management meets with the external auditors to review the consolidated financial statements and discuss any significant financial reporting or internal control matters prior to Council approval of the consolidated financial statements.

The consolidated financial statements have been audited by Allan and Partners LLP, independent external auditors appointed by the Township. The accompanying Auditor’s Report outlines their responsibilities, the scope of their examination and their opinion on the Township’s consolidated financial statements.

Wayne Orr Chief Administrative Officer

Louise Fragnito, CPA, CGA Treasurer

Page 14 of 275

To the Members of Council, Inhabitants and Ratepayers of the Corporation of the Township of South Frontenac:

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INDEPENDENT AUDITOR’S REPORT

We have audited the accompanying consolidated financial statements of the Corporation of the Township of South Frontenac which comprise the consolidated statement of financial position as at December 31, 2017 and the consolidated statement of operations, changes in net financial assets, remeasurement of gains and losses and its consolidated cash flows for the year then ended and a summary of significant accounting policies and other explanatory information.

Management’s Responsibility for the Consolidated Financial Statements

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The Corporation of the Township of South Frontenac’s management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian Public Sector Accounting Standards and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error.

Auditor’s Responsibility

Our responsibility is to express an opinion on the consolidated financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the consolidated financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the consolidated financial statements. The procedures selected depend on the auditor’s judgment, including assessment of the risks of material misstatement of the consolidated financial statements, whether due to fraud or error. In making those risk assessments, the auditors consider internal control relevant to the entity’s preparation and fair presentation of the consolidated financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements.

Page 15 of 275

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

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Opinion

In our opinion, these consolidated financial statements present fairly, in all material respects, the consolidated financial position of the Corporation of the Township of South Frontenac as at December 31, 2017 and its consolidated results of operations, changes in net financial assets, remeasurement of gains and losses and its consolidated cash flows for the year then ended in accordance with Canadian Public Sector Accounting Standards.

Allan and Partners LLP Chartered Professional Accountants Licensed Public Accountants

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Perth, Ontario, June 5, 2018.

Page 16 of 275

Township of South Frontenac Consolidated Statement of Financial Position 2017

2016

14,595,844 2,277,442 1,019,647 5,222,727 289,937 17,005

11,685,376 1,968,832 722,168 5,142,451 308,398 11,702

December 31

ASSETS Financial Assets

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19,838,927

23,422,602

LIABILITIES

2,803,547 196,647 143,600 3,912,255 289,937 1,438,037

2,785,893 215,172 127,400 3,696,634 308,397 1,392,506

8,784,023

8,526,002

14,638,579

11,312,925

87,132,903 169,220 79,593

87,630,259 181,543 64,139

87,381,716

87,875,941

102,020,295

99,188,866

102,028,391 (8,096)

99,188,866

102,020,295

99,188,866

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NET FINANCIAL ASSETS

Financial Liabilities

NON-FINANCIAL ASSETS

Tangible capital assets (note 20) Inventories Prepaid expenses

Contingent Liabilities (note 14)

MUNICIPAL EQUITY (note 13)

Municipal Equity Consists of: (note 13) Accumulated Surplus Accumulated Remeasurement Loss

The accompanying notes are an integral part of these consolidated financial statements.

Page 17 of 275

Township of South Frontenac Consolidated Statement of Operations For the year ended December 31

(Note 22) Budget

2017

2016

18,774,258 1,072,469 826,232 1,954,668 652,379 251,000 360,000 24,500 3,894

18,733,406 1,227,578 957,236 2,100,632 586,025 249,940 380,932 60,038 92,138

17,932,775 1,115,482 895,789 1,809,796 663,720 169,324 367,919 97,305 217,007

23,919,400

24,387,925

23,269,117

TOTAL REVENUES

EXPENDITURES

Property taxation User charges Licences, permits and rents Government grants Grants from other municipalities Investment income Penalties and interest on taxes Donations Other

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REVENUES

1,769,178 1,370,497 3,034,578 234,463 423,032 50 10,969,422 28,051 445,518 2,502,808 45,531 69,618 1,108,126 463,662

1,545,356 1,248,332 2,947,094 254,527 386,578 –10,775,689 52,323 417,312 2,295,133 19,186 70,671 1,093,687 290,710

23,354,825

22,464,534

21,396,598

564,575

1,923,391

1,872,519

1,415,824

925,899 –(9,765)

1,165,008 254,525 (14,800)

1,415,824

916,134

1,404,733

ANNUAL SURPLUS

1,980,399

2,839,525

3,277,252

MUNICIPAL EQUITY, BEGINNING OF YEAR

99,188,866

95,911,614

MUNICIPAL EQUITY, END OF YEAR

101,169,265

102,028,391

99,188,866

TOTAL EXPENDITURES

is c

1,972,017 1,402,805 3,022,718 220,392 614,540 1,951 11,723,394 83,333 422,043 2,425,451 –35,615 1,008,395 422,171

NET REVENUES FROM OPERATIONS OTHER

Grants and transfers related to capital Deferred revenues earned (note 9) Contributed assets Write down of tangible capital assets

The accompanying notes are an integral part of these consolidated financial statements.

Page 18 of 275

Township of South Frontenac Consolidated Statement of Changes in Net Assets

2016

1,980,399

2,839,525

3,277,252

7,198,017 (10,156,034)

5,911,200 (5,423,609) 9,765 (15,454) 12,323 (8,096)

5,867,645 (6,269,155) 14,800 153,847 66,846

(2,958,037)

486,129

(166,017)

INCREASE (DECREASE) IN NET FINANCIAL ASSETS

2017

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ANNUAL SURPLUS

(Note 22) Budget

For the year ended December 31

3,325,654

3,111,235

11,312,925

8,201,690

10,335,287

14,638,579

11,312,925

NET FINANCIAL ASSETS, BEGINNING OF YEAR

(977,638)

NET FINANCIAL ASSETS, END OF YEAR

For the year ended December 31

2017

2016

is c

Consolidated Statement of Remeasurement Gains and Losses

(8,096)

Accumulated Remeasurement Losses Beginning of Year

Unrealized losses attributable to investments

Change in accumulated remeasurement losses

Accumulated Remeasurement Losses End of Year

Accumulated Remeasurement Losses Comprised of: Investments

The accompanying notes are an integral part of these consolidated financial statements.

Page 19 of 275

Township of South Frontenac Consolidated Statement of Cash Flows 2017

2016

2,839,525 5,911,200 9,765 45,531 16,200

3,277,252 5,867,645 14,800 19,186 13,500

For the year ended December 31

OPERATING ACTIVITIES

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Annual surplus for the year Amortization Loss on sale of tangible capital assets Change in landfill liability Change in employee benefit obligations

8,822,221

Net Change in Non-Cash Working Capital Balances Taxes receivable Accounts receivable Accounts payable and accrued liabilities Other current liabilities Deferred revenues Prepaid expenses Inventory not for resale

(123,284) 943 (1,657,317) 8,455 126,404 153,847 66,846

(394,470)

(1,424,106)

8,427,751

7,768,277

(5,423,609)

(6,269,155)

(5,423,609)

(6,269,155)

(88,371) (5,303)

(4,604,235) 30,983

(93,674)

(4,573,252)

2,910,468

(3,074,130)

11,685,376

14,759,506

14,595,844

11,685,376

CAPITAL ACTIVITIES

Acquisition of tangible capital assets

(308,610) (297,479) 17,654 (18,525) 215,621 (15,454) 12,323

os rp Pu

Working Capital from Operations

Net investment in tangible capital assets

9,192,383

is c

INVESTING ACTIVITIES

Increase in long term investments (Increase) decrease in long term receivables

Net increase in cash from investing activities

NET INCREASE (DECREASE) IN CASH

CASH, BEGINNING OF YEAR

CASH, END OF YEAR

The accompanying notes are an integral part of these consolidated financial statements.

Page 20 of 275

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2017

Status of the Township of South Frontenac

Significant Accounting Policies

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The Township of South Frontenac (the ‘Township’) was incorporated January 1, 1998 (being an amalgamation of the former Township of Bedford, Loughborough, Portland and Storrington) and assumed its responsibilities under the authority of the Ministry of Municipal Affairs and the Municipal Act. The Township operates as a lower tier government in the County of Frontenac, in the Province of Ontario, Canada and provides municipal services such as police, fire, public works, planning, parks and recreation, library and other general government operations.

The consolidated financial statements of the Corporation of the Township of South Frontenac are the representations of management and have been prepared in all material respects in accordance with Canadian Public Sector Accounting Standards. Significant aspects of the accounting policies by the Township are as follows:

The consolidated financial statements reflect financial assets, liabilities, operating revenues and expenditures, reserves, reserve funds and changes in investment in tangible capital assets of the Township. The reporting entity is comprised of all organizations, committees and local boards accountable for the administration of their financial affairs and resources to the Township and which are owned or controlled by the Township. Interdepartmental and inter-organizational transactions and balances between these organizations are eliminated. These consolidated financial statements include:

(i)

Reporting Entity

is c

< Sydenham Cemetery < Sandhill Cemetery < Portland Cemetery < Frontenac Community Arena (proportionately consolidated)

Proportionate consolidation:

The Frontenac Community Arena is accounted for using the proportionate consolidation method of accounting and reporting, whereby the municipality’s pro-rata share of each of the assets, liabilities, revenues and expenses is combined on a line-by-line basis in the consolidated financial statements.

(ii)

The charges for long term liabilities assumed by consolidated entities or by individuals in the case of the drainage and shoreline property assistance loans are reflected in the consolidated financial statements.

(iii) The taxation, other revenues, expenditures, assets and liabilities with respect to the operations of the school boards and county are not reflected in the municipal fund balances of these consolidated financial statements.

Page 21 of 275

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2017

Significant Accounting Policies / continued Basis of Consolidation The consolidated financial statements are prepared using the accrual basis of accounting. The accrual basis of accounting records revenue as it is earned and measurable. Expenditures are recognized as they are incurred and measurable based on receipt of goods and services and/or the creation of a legal obligation to pay.

(ii)

Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year, and are not intended for sale in the ordinary course of operations. The change in non-financial assets during the year, together with the excess of revenues over expenses, provides the change in net financial assets for the year.

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(i)

(iii) Trust funds and their related operations administered by the Township are not included in these consolidated financial statements but are reported separately on the Trust Funds Statement of Financial Activities and Financial Position.

Taxation and Related Revenues

is c

Property tax billings are prepared by the Township based on assessment rolls issued by the Municipal Property Assessment Corporation (‘MPAC’). Tax rates are established by the Township Council, incorporating amounts to be raised for local services, amounts to be raised on behalf of County of Frontenac for regional services, and amounts the Township is required to collect on behalf of the Province of Ontario in respect of education taxes. Taxation revenues are recorded at the time tax billings are issued. Adjustments to taxation revenue can occur during the year related to the issuance of supplementary tax billings and/or assessment appeals. These adjustments are recorded when the amount of the adjustments can be quantified. The Township is entitled to collect interest and penalties on overdue taxes. These revenues are recorded in the period in which the interest and penalties are applied. Tangible Capital Assets

Tangible capital assets are recorded at cost, which include all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The cost, less residual value, of the tangible capital assets are amortized on a straight line basis over their estimated useful lives as follows:

Land Land Improvements Buildings and Building Improvements Vehicles, Machinery and Equipment Linear Assets Roads Bridges Sidewalks Water Infrastructure

15 - 20 years 20 - 50 years 3 - 25 years 7 - 50 years 7 - 50 years 20 years 50 - 70 years

Amortization is charged from the year of acquisition. Assets under construction are not amortized until the asset is available for productive use, at which time they are capitalized.

Page 22 of 275

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2017

Significant Accounting Policies / continued Tangible Capital Assets / continued

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The Township has a capitalization threshold of $5,000 for vehicles and equipment and $10,000 for buildings and $15,000 for linear assets so that individual capital assets of lesser value are expensed, unless they are pooled because, collectively, they have significant value, or for operations reasons.

Tangible capital assets received as contributions are recorded at their fair value at the date of receipt, and that fair value is also recorded as revenue. Similarly, transfers of assets to third parties are recorded as an expense equal to the net book value of other asset as of the date of transfer.

When tangible capital assets are disposed of, either by way of a sale, destruction or loss, or abandonment of the asset, the asset’s net book value, historical cost less accumulated amortization, is written off. Any resulting gain or loss, equal to the proceeds on disposal less the asset’s net book value, is reported on the consolidated statement of operations in the year of disposal. Transfers of assets to third parties are recorded as an expense equal to the net book value of the asset as of the date of transfer.

Natural Resources

(i)

When conditions indicate that a tangible capital asset no longer contributes to the Township’s ability to provide services or the value of the future economic benefits associated with the tangible capital asset are less than its net book value, and the decline is expected to be permanent, the cost and accumulated amortization of the asset are reduced to reflect the revised estimate of the value of the asset’s remaining service potential. The resulting net adjustment is reported as an expense on the consolidated statement of operations.

Works of Art and Cultural and Historic Assets

(ii)

is c

Natural resources that have not been purchased are not recognized as assets in the consolidated financial statements.

Leases

Works of art and cultural and historic assets are not recorded as assets in these consolidated financial statements.

Leases are classified as capital or operating leases. Leases which transfer substantially all of the benefits and risks incidental to ownership of property are accounted for as capital leases. All other leases are accounted for as operating leases and the related lease payments are charged to expenses as incurred. Inventories and Prepaid Expenses Inventories and prepaid expenses held for consumption are recorded at the lower of cost or replacement cost. Pension and Employee Benefits The Township accounts for its participation in the Ontario Municipal Employees Retirement System (‘OMERS’), a multi-employer public sector pension fund, as a defined benefit plan. The OMERS plan specifies the retirement benefits to be received by employees based on length of service and pay rates.

Page 23 of 275

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2017

Significant Accounting Policies / continued Pension and Employee Benefits / continued

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Employee benefits include vacation entitlement and sick leave benefits. Vacation entitlements are accrued as entitlements are earned. Sick leave benefits are accrued in accordance with the Township’s policy. Employee Future Benefit Obligations

The Township accrues its obligation for employee benefit plans. The cost of post-retirement benefits earned by employees is actuarially determined using the projected benefit method pro-rated on services and management’s best estimate of salary escalation, retirement ages of employees and expected health care costs.

Actual gains (losses) which can arise from changes in the actuarial assumptions used to determine the accrued benefit obligation will be amortized over the average remaining service period of active employees.

Cash and Cash Equivalents

The Township considers cash and cash equivalents to be highly liquid investments with original maturities of three months or less.

Government Transfers

is c

Government transfers are recognized in the consolidated financial statements as revenues in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be made.

Deferred Revenues < Obligatory Reserve Funds

The Township defers recognition of user charges and fees which have been collected but for which the related services have yet to be performed. Government transfers of gas taxes, development charges collected under the Development Charges Act, 1997, and recreational land collected under the Planning Act are reported as deferred revenues in the Consolidated Statement of Financial Position. These amounts will be recognized as revenues in the fiscal year the services are performed.

The Township receives restricted contributions under the authority of provincial legislation and Township bylaws. These funds by their nature are restricted in their use and until applied to applicable costs are recorded as deferred revenue. Amounts applied to qualifying expenses are recorded as revenue in the fiscal period they are expended. The Township receives restricted contributions under the authority of Federal and Provincial legislation and Township by-laws. These funds by their nature are restricted in their use and until applied to applicable costs are recorded as deferred revenue. Amounts applied to qualifying expenses are recorded as revenue in the fiscal period they are expended. Deferred revenue represents certain user charges and fees which have been collected but for which the related services have yet to be performed. Deferred revenue also represents contributions that the Township has received pursuant to legislation, regulation or agreement that may only be used for certain programs or in the completion of specific work. These amounts are recognized as revenue in the fiscal year the services are performed or related expenses incurred.

Page 24 of 275

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2017

Significant Accounting Policies / continued Investments Short-term and long-term investments are recorded at fair market value.

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Investment income consists of interest and realized gains or losses on sale of investments and is recognized as revenue in the period when it is earned. Unrealized gains and losses on investments are recognized in the accumulated remeasurement gains and losses until settlement. Once realized, these gains and losses are recognized as revenue or expenses in the consolidated statement of operations. Investment income earned on development charges and parkland obligatory reserve funds is added to the fund balance and forms part of the respective deferred revenue balances. Landfill Closure and Post-Closure Liabilities

The Township accrues landfill closure and post-closure care requirements that have been defined in accordance with industry standards and include final covering and landscaping of the landfill, pumping of ground water and leachates from the site, and ongoing environmental monitoring, site inspection and maintenance. The reported liability is based on estimates and assumptions with respect to events extending over a fifty year period using the best information available to management.

Liability for Contaminated Sites

Future events may result in significant changes to the estimated total expenditures, capacity used or total capacity and the estimated liability, and would be recognized prospectively, as a change in estimate, when applicable.

(d) (e)

an environmental standard exists; contamination exceeds the environmental standard; the Township: (i) is directly responsible; or (ii) accepts responsibility it is expected that future economic benefit will be given up; and a reasonable estimate of the amount can be made.

(a) (b) (c)

is c

Contaminated sites are a result of contamination being introduced into air, soil, water or sediment of a chemical, organic or radioactive material or live organism that exceeds an environmental standard. The liability is recorded net of any expected recoveries. A liability for remediation of contaminated sites is recognized when a site is not in productive use and all the following criteria are met:

The liability is recognized as management’s estimate of cost of pos-remediation including operation, maintenance and monitoring that are an integral part of the remediation strategy for a contaminated site. Financial Instruments All financial instruments are initially recognized at fair value on the consolidated statement of financial position. The Township has classified each financial instrument into one of the following categories: cash and cash equivalents, held-for-trading financial assets and liabilities, loans and receivables, heldto-maturity financial assets and other financial liabilities. Subsequent measurement of financial instruments is based on their classification.

Page 25 of 275

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2017

Significant Accounting Policies / continued Financial Instruments / continued Valuation of Financial Assets and Liabilities

Cash at fair value Portfolio investments as fair value Accounts receivable at amortized cost Accounts payable and accrued liabilities at amortized cost Debt at amortized cost.

(i) (ii) (iii) (iv) (v)

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The Township’s financial assets and liabilities are measured as follows:

Unrealized gains and losses from changes in the fair value of financial instruments are recognized in the consolidated statement of remeasurement gains and losses. When the restricted nature of a financial instrument and any related changes in fair value create a liability, unrealized gains and losses are recognized as deferred revenue.

All financial assets are tested annually for impairment. When financial assets are impaired, impairment losses are recorded in the consolidated statement of operations.

is c

For financial instruments measure using amortized cost, the effective interest rate method is used to determine interest revenue or expenses. Transaction costs are a component of cost for financial instruments measured using cost or amortized costs. Transaction costs are expensed for financial instruments measured at fair value. Investment management fees are expensed as incurred. The purchase and sale of cash equivalents and portfolio investments are accounted for using trade-date accounting. The Municipality does not use foreign currency contracts or any other type of derivative financial instruments of trading or speculative purposes.

Measurement Uncertainty

The preparation of consolidated financial statements requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the consolidated financial statements and the reported amounts of revenue and expenditures during the period. Actual results could differ from these estimates. These estimates are reviewed periodically and as adjustments become necessary, they are recorded in the consolidated financial statements in the period in which they become known.

Change in Accounting Policy At January 1, 2017 the Township adopted Public Sector Accounting Standard 3450 which records financial instruments at fair market value at year end. As this did not result in a material adjustment the amount has not been reflected retroactively and the prior year has not been restated.

Page 26 of 275

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2017

Operations of the School Boards and County of Frontenac During 2017, the Township collected and made property tax transfers including payments in lieu of property taxes, to the County of Frontenac and School Boards as follows: County $

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School Boards $ 5,941,500

5,488,922

Contributions to Consolidated Joint Board

Amounts requisitioned and paid

The following contributions were made by the Township to the Board:

Frontenac Community Arena

2017

2016

73,354

69,076

is c

The Township is contingently liable for its share, which is approximately 59% of any accumulated deficits as at the end of the year for this Board. The Township’s share of the accumulated surpluses (or deficits) of this joint board are as follows: 2016

648,944

652,226

Long Term Investments

Frontenac Community Arena

2017

One Investment Program

2016

2017 Cost

Market

Cost

(Note 3) Market

2,356,431

2,267,863

2,303,090

2,271,308

850,059 698,750

814,729 814,550

829,462 698,750

798,376 740,391

3,905,240

3,897,142

3,831,302

3,810,075

For Township Purposes < pooled bond portfolio < pooled universe corporate bond portfolio < equity portfolio

Page 27 of 275

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2017

Long Term Investments / continued 2016

One Investment Program

Market

Cost

Market

806,147

775,850

787,899

777,027

336,401 195,000

322,419 227,316

315,948 206,621

1,337,548

1,325,585

5,242,788

5,222,727

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Cost

2017

For Obligatory Reserve Funds

328,250 195,000

1,311,149

1,299,596

5,142,451

5,109,671

< pooled bond portfolio < pooled universe corporate bond portfolio < equity portfolio

Level 1 Level 2 -

Long Term Receivables

is c

(iii) Level 3 -

Fair value measurements are those derived from quoted prices (in active markets); Fair value measurements are those derived from inputs other than quoted prices included with Level 1 that are observable for the assets, either directly (ie: as prices) or indirectly (ie: derived from prices); Fair value measurements are those derived from valuation techniques that include inputs for the asset that are not based on obervable data (unobservable inputs).

(i) (ii)

All of the above investments are valued as Level 1 investments. The investments are valued based on the degree to which the fair value is observable, as follows:

Long term receivables are comprised of: 2016

17,005

11,702

Community Improvement Loans

2017

The Community Improvement loans are repayable over 5 years. Any unpaid loan payments are added to the taxpayer’s property taxes.

Trust Funds Trust funds administered by the Township amounting to $653,320 (2016 $640,069) are presented in a separate financial statement of trust fund balances and operations. As such balances are held in trust by the Township for the benefit of others, they are not presented as part of the Township’s financial position or financial activities.

Page 28 of 275

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2017

Deferred Revenues

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A requirement of the public sector accounting standards of the Chartered Professional Accountants of Canada is that obligatory reserve funds be reported as deferred revenue. This requirement is in place as provincial legislation restricts how these funds may be used and under certain circumstances these funds may possibly be refunded. The balances in the obligatory reserve funds of the Township are summarized below:

3,696,634 95,388 –43,759 234,791 (158,317)

3,570,230 489,905 187,161 44,822 (160,792) (434,692)

3,912,255

3,696,634

2017

2016

653,155 2,393,528 689,533 176,039

411,988 2,270,456 838,153 176,037

3,912,255

3,696,634

2016

Balance, Beginning of Year Development contributions Subdivider contributions Investment income Federal Gas Tax funding Other revenue utilized

Balance, End of Year

is c

Analyzed as follows: Federal Gas Tax funding Development charges Cash in lieu of parkland Subdivider contributions

2017

Employee Post Employment Benefit Liability

Employee non-pension retirement benefits (extended health care for early retirees):

Effective January 1, 2008, the Township began to provide extended health care to its employees. Extended health care continues to be available to early retirees up to the age of 65, with the retiree generally being responsible for paying 50% of the benefit premiums. An independent actuarial study of the employee non-pension retirement benefit has been undertaken. The most recent valuation of the employee future benefits was completed for 2016 and will be applied effective January 1, 2015. The accrued benefit obligation relating to the employee non-pension retirement benefits has been actuarially determined using the projected benefit method pro-rated on services. At December 31, 2017, based on an actuarial update, the accrued benefit obligation was $143,600 (2016 $127,400).

Page 29 of 275

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2017

Employee Post Employment Benefit Liability / continued The significant actuarial assumptions adopted in estimating the Township’s accrued benefit obligation are as follows: 2.80% per annum 7.20% per annum, scaling down over 15 years to 4.50% thereafter

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Discount Rate Health Benefits Escalation

Information with respect to the Township’s non-pension retirement obligations are as follows:

127,400 20,200 5,500 (9,500)

113,900 19,700 5,300 (11,500)

143,600

127,400

2016

Accrued benefit obligation at beginning of year Expense recognized for the year Interest cost Benefits paid for the year Accrued benefit obligation at end of year

2017

The accrued benefit liability at December 31, includes the following components: 2016

Accrued benefit obligation end of year Unamortized actuarial loss

198,300 (54,700)

188,400 (61,000)

Accrued benefit obligation end of year

143,600

127,400

Pension Contributions

is c

2017

The Township makes contributions to the Ontario Municipal Employees Retirement System (“OMERS”), which is a multi-employer plan, on behalf of all permanent members of its staff. The plan is a defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. Employers and employees contribute to the plan. Since any surpluses or deficits are a joint responsibility of all Ontario municipalities and their employees, the Village does not recognize any share of the OMERS pension surplus or deficit in these consolidated financial statements. The amount contributed to OMERS was $293,390 (2016 $279,141) for current services and is included as an expenditure on the Consolidated Statement of Operations classified under the appropriate functional expenditure. Contributions by employees were a similar amount.

Page 30 of 275

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2017

Landfill Closure and Post Closure Liability The Environmental Protection Act sets out the regulatory requirements to properly close and maintain all active and inactive landfill sites. Closure and post closure cost requirements are to be provided over the estimated remaining life of the landfill sites based on usage.

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Landfill closure and post-closure care requirements have been defined in accordance with industry standards and include final covering and landscaping of the landfill, pumping of ground water and leachates from the site, and ongoing environmental monitoring, site inspection and maintenance. The reported liabilities are based on estimates and assumptions with respect to events extending over a period of up to fifty years using the best information available to management. Future events may result in significant changes to the estimated total expenditures, capacity used or total capacity and the estimated liability, and would be recognized prospectively, as a change in estimate, when applicable.

The Township currently has five active and five inactive landfill sites. The estimated remaining capacity of the active landfill sites ranges from 16% to 46% of the total estimated capacity and the estimated remaining life of the active landfill sites ranges from nine years to twenty-seven years. The period for post-closure care for all sites is estimated to be fifteen years.

Municipal Equity

is c

Estimated total expenses represent the sum of the discounted future cash flows for closure and postclosure care activities using an estimated inflation rate of 2% and discounted at the Township’s average long term borrowing rate of 6% (2016 6%). The estimated total landfill closure and postclosure care expense are calculated at approximately $1,905,074 (2016 $1,884,410). For sites that are still active, the estimated liability for these expenses is recognized as the landfill site’s capacity is used. For sites that are inactive, the estimated liability for these expenses is recognized immediately. Included in liabilities at December 31, 2017 is an amount of $1,438,037 (2016 $1,392,506) with respect to landfill closure and post-closure liabilities recognized to date.

Municipal equity consists of:

2016

87,132,903 (426,833)

87,630,259 (441,634)

86,706,070

87,188,625

103,151

109,001

Landfill Closure and Post-Closure To Be Recovered

(1,438,037)

(1,392,506)

Reserves

16,649,111

13,283,746

Total Municipal Equity

102,020,295

99,188,866

2017

Invested in Tangible Capital Assets Tangible capital assets Unfinanced capital expense

Unrestricted Surplus Frontenac Community Arena

Page 31 of 275

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2017

Contingent Liabilities The nature of municipal activities is such that there may be litigation pending or in prospect at any time. With respect to claims as at December 31, 2017, management believes that the Township has valid defences and appropriate insurance coverages in place.

Contractual Obligations (a)

The Township has entered into an agreement with the Ontario Provincial Police for the provision of police services. The term of the agreement is five years, commencing December 2015 at an annual cost of approximately $2.9 million.

(b)

The Township entered into an Agreement with 1425445 Ontario Limited operating as Utilities Kingston for the operation and maintenance of the water system. The term of the Agreement expires December 31, 2021. The annual cost as at December 31, 2017 was $170,398 (2016 $118,798).

(c)

The Township has entered into road construction contracts with approximately $510,000 of work to be completed in 2018. The expenditure will be funded from reserves, grants and taxation.

Supplementary Information

is c

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In the event any claims are successful, management believes that such claims are not expected to have a material effect on the Township’s financial position. As a result, no provision has been made in these consolidated financial statements for any settlement which may arise as a result of these claims.

Expenses by Object Salaries, wages and employee benefits Materials, services, rents and financial expenses Transfers to others Amortization

2017

2016

4,872,533 11,262,534 443,117 5,886,350

4,636,172 10,511,571 381,210 5,867,645

22,464,539

21,396,598

Page 32 of 275

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2017

Risk Management In the normal course of operations, the Township is exposed to a variety of financial risks which are actively managed by the Township.

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The Township’s financial instruments consist of cash, investments, accounts receivable and accounts payable and accrued liabilities. The fair values of cash, accounts receivable, and accounts payable and accrued liabilities approximate their carrying values because of their expected short term maturity and treatment on normal trade terms.

The Township’s exposure to and management of risk has not changed materially from December 31, 2016.

Market Risk

Market risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in market prices. Market risk comprises three types of risk: currency risk, interest rate risk and other price risk. The Township is mainly exposed to interest and price risk.

Price Risk

is c

Price risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in market prices (other than those arising from interest rate risk or currency risk), whether those changes are caused by factors specific to individual financial instrument or its issuer, or factors affecting all similar financial instruments traded in the market. The Township is exposed to price risk through its investment in quoted One Fund investments. The following details the Township’s portfolio sensitivity to a 1.0% increase or decrease in the market prices. At December 31, 2017, if market prices had a 1.0% increase or decrease with all other variables remaining the same the increase or decrease in accumulated remeasurement gains and losses on the investments for the year would have totalled $52,428.

Credit Risk

Credit risk arises from the possibility that the entities to which the Township provides services to may experience difficulty and be unable to fulfill their obligations. The Township is exposed to financial risk that arises from the credit quality of the entities to which it provides services. The Township does not have a significant exposure to any individual customer or counter party. As a result, the requirement for credit risk related reserves for accounts receivable is minimal.

Interest Rate Risk Interest rate risk arises from the possibility that the value of, or cash flows related to, a financial instrument will fluctuate as a result of changes in market interest rates. The Township is exposed to financial risk that arises from the interest rate differentials between the market interest rate and the rates on its cash and cash equivalents and operating loan. Changes in variable interest rates could cause unanticipated fluctuations in the Township’s operating results. Liquidity Risk Liquidity risk is the risk that the Township will not be able to meet its obligations as they fall due. The Township requires working capital to meet day-to-day operating activities. Management expects that the Township’s cash flows from operating activities will be sufficient to meet these requirements.

Page 33 of 275

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2017

Fair Value of Financial Assets and Financial Liabilities The carrying value of taxes receivable, accounts receivable and accounts payable approximate their fair values due to the relatively short periods to maturity of these items or because they are receivable or payable on demand.

Sydenham Water Works Debenture Receivable and Payable

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The market value of long term investments is disclosed in note 6.

Tangible Capital Assets

The debenture was issued on December 1, 2008, bears annual interest at 5.75% and is repayable in forty equal bi-annual instalments of blended principal and interest at $17,966 commencing June 1, 2009. The responsibility of principal and interest for the loan has been assumed by individuals and therefore has been shown in the consolidated financial statements as both a loan receivable and payable.

2016

3,163,307 1,497,706 9,356,143 6,146,363

3,163,307 1,329,419 8,706,123 6,751,016

49,450,509 6,789,079 162,549 7,631,147 2,390,307 545,793

51,204,875 6,870,365 166,522 7,796,570 1,098,837 543,225

87,132,903

87,630,259

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Land Land improvements Buildings and building improvements Vehicles, machinery and equipment Linear Assets Roads Bridges Sidewalks Water infrastructure Construction in progress Frontenac Community Arena

2017

For additional information, see Schedule 2 < Tangible Capital Assets. Assets under construction having a value of $2,390,307 (2016 $1,098,837) have not been amortized. Amortization of these assets will commence when the asset is put into service.

Page 34 of 275

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2017

Segmented Information

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The Township is a diversified municipal government that provides a wide range of services to its citizens, including police, fire, transportation, recreational and environmental. For management reporting purposes the Township’s operations and activities are organized and reported by department. Funds were created for the purpose of recording specific activities to attain certain objectives in accordance with special regulations, restrictions or limitations.

Municipal services are provided by departments and their activities are reported in these funds. Certain departments that have been separately disclosed in the segmented information, along with the services they provide are as follows:

(a) Administration

Includes corporate services and governance of the Township. Administration as a segment includes human resource management, support to Council for policy development, by-law development in compliance with the Municipal Act, tax billing and collection responsibilities, financial management reporting, monitoring and overall budget status as well as frontline reception and customer service. (b) Protection Services

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Includes policing, fire protection, conservation authority, protective inspection and control and emergency measures. The mandate of the police services contract is to ensure the safety of the lives and property of citizens; preserve peace and good order; prevent crimes from occurring; detect offenders; and enforce the law. Fire protection includes inspection, extinguishing and suppression services; emergency medical first response; and prevention education and training programs. Inspection and control includes building inspection, by-law enforcement and dog control services. (c) Transportation Services

This department provides the winter and summer maintenance, the repair and the construction of the municipal roads system including bridges and culverts. (d) Environmental Services

Includes the management and maintenance of water treatment and distribution and solid waste management.

(e) Cemetery Boards Includes the management and maintenance of municipal cemeteries.

(f)

Parks, Recreation and Culture Provides services that contribute to neighbourhood development and sustainability through the provision of recreation and leisure programs and facilities including community halls, libraries, parks, recreation fields and the proportionate share of Frontenac Community Arena.

Page 35 of 275

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2017

Segmented Information / continued (g) Planning and Development

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Manages development for business interest, environmental concerns, heritage matters, local neighbourhoods and community development. It facilitates economic development by providing services for the approval of all land development plans, the application and enforcement of the zoning by-law and official plan, and the provision for geomatics services.

For each segment separately reported, the segment revenue and expense represent both amounts that are directly attributable to the segment and amounts that are allocated on a reasonable basis. Therefore, certain allocation methodologies are employed in the preparation of segmented financial information. These municipal services are funded primarily by property tax revenue. Taxation is apportioned to these services based on the funding requirement. Certain government transfers, transfer from other funds, and other revenue have been apportioned based on a percentage of budgeted expenses.

Protective Services

18,733,406 380,932

2017

Environmen -tal Services

Parks, Recreation & Culture

Planning & Development

Total

18,733,406 380,932

–22,397

–222,568 561,601

238,444

7,310 112,920 12,600

–14,093

1,728,654 371,978 586,025

536,421

61,915

2,400

138,351

957,236

105,637 429,001

35,715 315,452

785,121 48,656

59,742 16,008

71,992 310,869

145,739

1,227,578 1,310,154

1,093,456

1,197,251

1,074,621

75,750

654,042

159,832

25,295,963

1,014,257

747,151

2,023,637

603,718

621

253,928

229,221

4,872,533

–283,284 116,938

–559,073 3,219,719

–3,181,422 682,086

17,471 264,788 1,917,834

–5,805 63,191

–256,335 450,174

–34,524 199,918

17,471 4,585,231 6,649,860

9,972 205,037 139,689

–238,080 298,597

—-5,110,329

—-190,046

—-147,689

9,972 443,117 5,886,350

1,769,177

5,062,620

10,997,474

2,993,857

69,617

1,108,126

463,663

22,464,534

19,271,834

(3,969,164)

(9,800,223)

(1,919,236)

6,133

(454,084)

(303,831)

2,831,429

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218,149

23,632 190,168

21,041,011

1,482,900 –11,824

Health Services

Revenues Taxation Penalties & interest Government Grants < unconditional < conditional Other municipalities Licenses, permits & rents User fees & service charges Other

Transport -ation Services

Adminis -tration

The accounting policies used in these segments are consistent with those followed in the preparation of the consolidated financial statements as disclosed in note 2.

Expenses Salaries, wages & employee benefits Interest on long term debt Materials Contracted services Rents & financial expenses External transfers Amortization

Excess of Revenues Over Expenses

Page 36 of 275

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2017

Adminis -tration

Protective Services

Transport -ation Services

Environmen -tal Services

Health Services

16,647,293 367,919

1,285,482

1,481,300 2,875

–22,976

–109,279 663,215

161,481

219,812

479,421

64,213

2,400

30,542 192,996

81,265 46,011

35,071 1,034,780

736,791 43,499

18,942,737

629,673

1,906,558

2,229,653

910,591

697,374

2,187,098

Segmented Information / continued

–284,812 121,693

–294,871 3,273,001

–2,927,649 588,728

10,601 118,531 99,128

–262,679 308,606

—-5,124,538

1,545,356

4,836,531

Excess of Revenues Over Expenses

17,932,775 367,919

6,500 9,885 505

–15,500

1,649,281 160,515 663,720

129,943

895,789

44,938 3,319

57,190 567,647

129,685 117

1,115,482 1,888,369

48,257

771,670

145,302

24,673,850

177

229,821

171,958

4,636,172

18,489 281,500 1,802,442

–10,047 60,447

–256,778 483,616

117 33,125 85,510

18,606 4,088,782 6,415,437

—-190,047

—-123,471

10,601 381,210 5,845,790

10,828,013

2,731,631

70,671

1,093,686

290,710

21,396,598

(4,206,858)

(8,921,455)

(501,978)

(22,414)

(322,016)

(145,408)

3,277,252

439,153

17,397,381

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Expenses Salaries, wages & employee benefits Interest on long term debt Materials Contracted services Rents & financial expenses External transfers Amortization

Total

Revenues Taxation Penalties & interest Government Grants < unconditional < conditional Other municipalities Licenses, permits & rents User fees & service charges Other

Parks, Recreation & Culture

Planning & Development

2016

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Budget Figures

The 2017 budget amounts that were approved were not prepared on a basis consistent with that used to report actual results (Public Sector Accounting Board Standards). The budget included capital items such as infrastructure replacements and estimated costs for constructed assets, as program expenses, but the actual expenses have been removed in the Statement of Operations. The revenues attributable to these items continue to be included in the Statement of Operations, resulting in a significant variance.

Page 37 of 275

Township of South Frontenac Notes to the Consolidated Financial Statements December 31, 2017

Budget Figures The following analysis is provided to assist readers in their understanding of differences between the approved budget and the audited financial statements: Actual

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Budget

Total Revenues Total Expenditures

23,919,400 23,354,823

24,387,925 22,464,534

Net Revenues Amortization

564,577 7,198,017

1,923,391 5,911,200

7,762,594

7,834,591

1,415,824

916,134

9,178,418

8,750,725

(10,156,054)

(5,423,609) 9,765 45,531 (8,096)

(977,636)

3,374,316

(953,878) –(23,758)

3,365,365 14,801 (5,850)

(977,636)

3,374,316

Adjusted Net Revenues

Capital Revenues

Capital Expenditures Disposal of tangible capital assets Unfunded landfill liability Remeasurement gain (loss)

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(Decrease) Increase in Operating Surplus

Funds Available

Allocated as follows: Net transfers (to) from reserves Net decrease in unfinanced capital Change in Frontenac Community Arena

Page 38 of 275

(Note 22) Budget

2017

2016

3,070,860 (4,024,738)

5,457,337 (2,091,972)

4,329,158 (1,378,965)

Total Net Transfers

(953,878)

3,365,365

2,950,193

Reserves and Reserve Fund Balances, Change in Year

(953,878)

3,365,365

2,950,193

Reserves and Reserve Fund Balances, Beginning of Year

13,283,746

10,333,553

Reserves and Reserve Fund Balances, End of Year

Township of South Frontenac Schedule 1 < Continuity of Reserves and Reserve Funds

12,329,868

16,649,111

13,283,746

For the year ended December 31

13,283,746

Transfers from operations Transfers to capital acquisitions

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Net Transfers From / (To) Other Funds

Composition of Reserves and Reserve Funds

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For the year ended December 31

2017

2016

5,392,205 83,992 577,601

3,206,843 58,110 398,085

6,053,798

3,663,038

4,123,302 1,029,528 759,557 424,035 1,422,281 745,528 741,045 1,350,037

3,399,524 1,576,173 743,620 231,395 544,072 710,930 617,599 1,797,395

10,595,313

9,620,708

16,649,111

13,283,746

Reserves set aside for specific purposes by Council:

Fiscal < for working capital < for election < for building inspection

Equipment and Infrastructure < for global < for vertical < for roadways < for linear < for rolling stock < for future landfill closing < for water infrastructure < for stabilization

Total Reserves

The accompany notes are an integral part of these consolidated financial statements.

Page 39 of 275

Additions

(Disposals)

Cost 31/12/17

Land

3,163,307

Land Improvements

1,553,664

234,744

1,788,408

Buildings & Building Improvements

11,864,867

964,159

12,826,026

Vehicles, Machinery & Equipment

13,993,866

251,561

(116,587)

14,128,840

Linear Assets Roads Bridges Sidewalks Water infrastructure

136,531,487 11,969,182 248,500 9,256,784

2,556,635 97,622

139,088,122 12,066,804 248,500 9,256,784

Construction in Progress

1,098,837

1,291,470

825,460

27,418

190,505,954

5,423,609

3,163,307

66,457

290,702

1,497,706

314,139

3,472,883

9,356,143

7,242,850

846,449

(106,822)

7,982,477

6,146,363

85,326,612 5,098,817 81,978 1,460,214

4,311,001 178,908 3,973 165,423

89,637,613 5,277,725 85,951 1,625,637

49,450,509 6,789,079 162,549 7,631,147

2,390,307

282,235

24,850

307,085

545,793

102,875,695

5,911,200

(106,822)

108,680,073

87,132,903

3,158,744

Frontenac Community Arena

224,245

Construction in Progress

rp (Disposals)

Land Improvements

Linear Assets Roads Bridges Sidewalks Water infrastructure

195,812,976

Net Book Value 31/12/17

Vehicles, Machinery & Equipment

(116,587)

Amortization

852,878

Accumulated Amortization 31/12/17

Land

Buildings & Building Improvements

Asset Class

Accumulated Amortization 01/01/17

2,390,307

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Frontenac Community Arena

Asset Class

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Cost 01/01/17

Township of South Frontenac Schedule 2 < 2017 Tangible Capital Assets

The accompany notes are an integral part of these consolidated financial statements.

Page 40 of 275

Additions

(Disposals)

Cost 31/12/16

3,163,307

Land Improvements

838,375

715,289

1,553,664

Buildings & Building Improvements

11,669,431

230,911

(35,475)

11,864,867

Vehicles, Machinery & Equipment

13,570,154

761,124

(337,412)

13,993,866

Linear Assets Roads Bridges Sidewalks Water infrastructure

132,195,354 11,466,721 248,500 9,256,784

4,336,133 502,461

136,531,487 11,969,182 248,500 9,256,784

Construction in Progress

1,451,656

(352,819)

749,404

76,056

184,609,686

6,269,155

Amortization

3,163,307

90,699

224,245

1,329,419

298,781

(27,316)

3,158,744

8,706,123

6,753,390

820,231

(330,771)

7,242,850

6,751,016

81,031,458 4,927,966 77,327 1,294,791

4,295,154 170,851 4,651 165,423

85,326,612 5,098,817 81,978 1,460,214

51,204,875 6,870,365 166,522 7,796,570

1,098,837

260,380

21,855

282,235

543,225

97,366,137

5,867,645

(358,087)

102,875,695

87,630,259

2,887,279

Frontenac Community Arena

133,546

Construction in Progress

os (Disposals)

Land Improvements

Linear Assets Roads Bridges Sidewalks Water infrastructure

190,505,954

Net Book Value 31/12/16

Vehicles, Machinery & Equipment

825,460

Accumulated Amortization 31/12/16

Accumulated Amortization 01/01/16

Land

Buildings & Building Improvements

(372,887)

Asset Class

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Frontenac Community Arena

1,098,837

Land

Asset Class

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Cost 01/01/16

Township of South Frontenac Schedule 2 < 2016 Tangible Capital Assets

The accompany notes are an integral part of these consolidated financial statements.

Page 41 of 275

To the Members of Council, Inhabitants and Ratepayers of the Corporation of the Township of South Frontenac:

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INDEPENDENT AUDITOR’S REPORT

We have audited the accompanying statement of financial position of the trust funds of the Corporation of the Township of South Frontenac as at December 31, 2017 and the statement of financial activities of the trust funds for the year then ended and a summary of significant accounting policies and other explanatory information.

Management’s Responsibility for the Financial Statements

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The Corporation of the Township of South Frontenac’s management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian Public Sector Accounting Standards and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditor’s Responsibility

Our responsibility is to express an opinion on the financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

Page 42 of 275

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We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

Opinion

In our opinion, these financial statements present fairly, in all material respects, the financial position of the trust funds of the Corporation of the Township of South Frontenac as at December 31, 2017 and the financial activities for the year then ended in accordance with Canadian Public Sector Accounting Standards.

Allan and Partners LLP Chartered Professional Accountants Licensed Public Accountants

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Perth, Ontario, June 5, 2018.

Page 43 of 275

Township of South Frontenac Trust Funds Statement of Financial Position

December 31

Portland Histor -ical Society

OHRP

Grant Family Memorial Endowment

2017

2016

5,056 80,000

25,000

25,322

79,984 562,226

60,204 568,754

11,110

15,941

475,856

85,056

25,000

11,110

15,941

475,856

85,056

25,000

Fire

Cemetery Perpetual Care

Monument Perpetual Care

Muriel Burns

8,665 6,370

15,941

–475,856

15,035

11,110

25,322

653,320

640,068

25,322

653,320

640,068

Cash Investments Long term notes receivable

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ASSETS

11,110

Fund Balance

LIABILITIES

—-243

–1,179 183

12,500 –12,031

2,450 –1,966

—-322

14,950 1,179 14,745

12,150 300 9,189

1,362

24,531

4,416

322

30,874

21,639

fo ra

EXPENDITURES

2017

2016

243

Sales of Perpetual Care Donations Interest earned

OHRP

Monument Perpetual Care

Fire

REVENUES

Muriel Burns

Grant Family Memorial Endowment

Cemetery Perpetual Care

Portland Histor -ical Society

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For the year ended December 31

Statement of Financial Activities

16,007

1,615

17,622

9,111

NET REVENUES (EXPENDITURES) FOR THE YEAR

243

1,362

8,524

4,416

(1,293)

13,252

12,528

BALANCE AT THE BEGINNING OF THE YEAR

14,792

14,579

467,332

80,640

25,000

11,110

26,615

640,068

627,540

BALANCE AT THE END OF THE YEAR

15,035

15,941

475,856

85,056

25,000

11,110

25,322

653,320

640,068

Transfer to Operating Fund

The accompanying notes are an integral part of these financial statements.

Page 44 of 275

Township of South Frontenac Trust Funds Notes to the Financial Statements December 31, 2017 1.

Significant Accounting Policies The financial statements of the Corporation of the Township of South Frontenac Trust Funds are prepared by management in accordance with Canadian Public Sector Accounting Standards. Basis of Accounting

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These statements reflect the assets, liabilities, revenues and expenses of the Trusts.

Revenue Recognition

Revenues and expenses are recorded on an accrual basis. The accrual basis recognizes revenue as they become available and measurable; expenses are recognized as they are incurred and measurable as a result of the receipt of goods or services and the creation of a legal obligation to pay. Measurement Uncertainty

Ontario Home Renewal Program (O.H.R.P.)

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The preparation of financial statements in conformity with Canadian Public Sector Accounting Standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the period. Actual results could differ from those estimates. These estimates are reviewed periodically and as adjustments become necessary, they are recorded in the financial statements in the period in which they become known.

The Ontario Home Renewal Program was established by the Ontario Ministry of Housing in 1973 to provide grants for municipalities to make loans to assist owner occupants to repair, rehabilitate and improve their homes to local property standards. Individual loans are limited to $7,500 of which the maximum forgivable portion is $4,000.

Ontario Home Renewal Program loans receivable at December 31, 2017 are comprised of repayable loans of $11,110 (2016 $11,110) and forgiveable loans of $Nil (2016 $Nil). Loan forgiveness is earned and recorded at a rate of up to $600 per year of continued ownership and occupancy. In the event of the sale or lease of the home or in the event of the homeowner ceasing to occupy the home, the balances of the repayable loan and the unearned forgiveable loan immediately become due and payable by the homeowner. The OHRP program was discontinued by the Ontario Ministry of Housing in July 1993. At that time the Ministry requested the repayment of all trust funds held by the Township. The cash accumulated in the trust fund is being repaid to the Ministry on an annual basis.

Monument Perpetual Care Perpetual care receipts are reported on the cash basis of accounting and interest income is reported on the accrual basis of accounting. The capital balance of monument perpetual care includes the original capital contributions received as well as accumulated unspent income on the capital contributions received. The unspent income of $20,548 (2016 $18,582) is available for future expenses related to monument perpetual care.

Page 45 of 275

“
-», ~1 I,’”*),

!1 4AY 2 3 W?

22 Wilson Street West I Perth, Ontario I K7H2M9 Phone: 613-267-6580 I Fax; 613-267-7563

info@allanandpartners.com

TOWNSnip 01-

SOUTH FfiONT^NAC

www. allanandpartners. com

May24, 2018 Mr. Ron Vandewal, Mayor and Council Township of South Frontenac 4432 George Street

Sydenham. ON KOH2TO Dear Mr. Vandewal and Council:

We would like to thank Louise Fragnito and the employees of the accounting and administration

departments of the Townshipfor their assistanceduring the performance of the audit of the Township’s December 31st, 2017 year end consolidated financial statements.

Inplanningand performingourauditofthefinancialstatements, weobtainedan understandingof internal control over financial reporting relevant to the Township’s preparation and fair presentation ofthe financial statement in order to design audit procedures that are appropriate in the circumstances for the purpose of expressing an opinion on the financial statements, but not for the purpose of expressing an opinion on the internal controls over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Township’s internal controls over financial reporting. Our consideration of internal controls over financial reporting wasforthe limited purpose described above andwas not designed to identify all control deficiencies that might besignificant deficiencies andtherefore, there can be no assurance that all significant deficiencies and other control deficiencies have been identified. As a result, any matters reported below are limited to those deficiencies in internal controls that we identified during the audit.

Our awareness of control deficiencies varies with each audit and is influenced by the nature, timing and extent of audit procedures performed as well as other factors.

Page 46 of 275

Internal control maybebroadlydefined as processes whichhave been designedto ensure theorderly and efficientconduct of an entity’s business includingthe dischargeof statutory responsibilities, for example safeguarding of assets, prevention and detection of fraud and error, the reliability of accounting records and timely preparation of financial information.

Deficiencies in controls arise when the design of the control is not sufficient to prevent or detect misstatements on a timely basis.

Deficiencies in operations arise when the designed control does not operate as designed or when the person performing the control does not possess the necessary authority or competency to perform the control effectively.

Significant control deficiencies could be identified during the course of the audit engagement. If it is our professional judgement that significant deficiencies exist that merit the attention of those charged with governance, we would address this as part of our year end management letter.

During the course ofthe audit we did not observe any significant internal control deficiencies. It is our pleasure to be of service to the Township in connection with the 2017 audited consolidated financial statements. If you have any questions concerning the above, plsase do not hesitate to contact us.

Yours truly,

A^oward A. Allan FCPA, FCA

HAA/CF/dkp ccMBBBBB’. Louise Fragnito

^ Carols Fuller, CPA, CGA

Frontenac Detachment

Page 47 of 275

Highway Traffic Act of Ontario (HTA)

◦ Rules of the Road Every licensed driver must abide by the HTA Exceptions contained within HTA:

◦ Intersections controlled by traffic lights ◦ Lighting allowed on a vehicle Green lights for firefighters Red and red/blue lights for emergency vehicles

Page 48 of 275

Speeding

◦ Section 128 HTA Rates of speed School zones Construction zones By-laws

◦ Section 128 (13) HTA The speed limits prescribed under this section or any regulation or by-law passed under this section do not apply to: Page 49 of 275

Fire department vehicle while proceeding to a

fire or responding to but not returning from, a fire alarm or other emergency call A police department vehicle being used in the lawful performance of a police officer’s duties; or An ambulance while responding to an emergency call or being used to transport a patient or injured person in an emergency situation Page 50 of 275

Frontenac Detachment

Page 51 of 275

OPP Orders

◦ Operate OPP vehicle Legally Safely Appropriate driving practices to the general public.

Member is always accountable for driving behaviour

Page 52 of 275

Situational Awareness

◦ GPS Manage service delivery i.e. closest to the call Officer safety Incident Response

◦ Consistent messaging Get to the call safely Training

Page 53 of 275

OPP Police Orders

◦ Mandatory equipment in a front line vehicle: Spike belt Axe, shovel & crowbar Fire extinguisher Traffic cones First aid kit Rescue rope Crime scene tape Bio-hazard kit Page 54 of 275

What does the public see?

Where are they going? Why?

Page 55 of 275

Accountability

Page 56 of 275

QUESTIONS?

Page 57 of 275

Page 58 of 275

May 30, 2018 Hi Wayne, At the meeting last night it was voted to approve our applying to the Township to become a Committee of Council. Please add this to the agenda for the upcoming June 5, 2018 meeting. One of the committee members, Terry Sauve, will present a brief summary of the hall’s history and activities at the meeting as part of the request. Below is a list of some of our reasons for wanting to preserve the hall as a community resource: • • • • • • • •

Small community with limited opportunity to raise funds. Struggling to raise funds to cover daily costs. Managing finances in a transparent and orderly way would ease the burden on the treasurer Building has some historical significance. Seniors populations are growing. Donations would be more likely to happen if we can provide tax receipts Playground itself is an asset; a green space for the village which encourages activity for all ages (baseball, soccer, bocce, etc.) Social hub. Stage, working kitchen, handicap accessible, green space

Hoping to hear back from you with confirmation soon, Thanks, Debbie Twiddy, BellRock Community Hall Committee Secretary.

Page 59 of 275

REPORT TO COUNCIL PLANNING DEPARTMENT AGENDA DATE: June 5, 2018 REPORT DATE: May 24, 2018 SUBJECT: PUBLIC MEETING - Special Zoning for Existing Lot: Cooper

RECOMMENDATION: It is recommended that Council hear comments from the public on an application to rezone a parcel of land in Part of Lot 33, Concession VII, District of Bedford to allow a reduction in the required setbacks but that the application be denied.

BACKGROUND: An application has been submitted to amend the Township of South Frontenac Comprehensive Zoning By-law to rezone a small rural lot on Badour Road in northeast Bedford. The rezoning would permit a reduction in the normally required front yard and exterior side yard on this existing undersized lot to allow development of the parcel. Attachment #1 shows the location of the subject property and Attachment #2 illustrates the configuration of the lot and the proposed building envelope. It should be noted that this is a public meeting required under the Planning Act for zoning by-law amendment applications. The application had come to a public meeting on December 5, 2017 also but information from KFL&A Public Health and the Rideau Valley Conservation Authority was not conclusive at that time due to bad weather and partially frozen ground making assessment difficult. Council, thus, directed that a second public meeting be convened when this information is obtained in order to make a proper decision on the application. Specifically, the amendment would reduce the normally required front yard from 20 metres to 10 metres and the exterior side yard from 20 metres to 10 metres. as depicted on Attachment #2.

ANALYSIS:

The subject land is vacant. It is 2,478 metres2 (0.6 ac.) in size and has 61.9 metres (203 ft.) of frontage on Badour Road. Fairhaven Lane forms the northern boundary of the lot. The property does not have waterfrontage but a shallow extension of Bob’s Lake forming a wetland (or bog) exists across Badour Road approximately 15 metres (50 ft.) from the front property line. Attachment #3 is an air photo showing this. The land presents a challenge for development. The west half is comprised of a steep hill while the remaining low area near the road is wet. Planning originally visited the site with the representative from KFL&A Public Health where the extreme wetness of the low portion of land was observed. The owner had dug test holes for the inspector to view to determine the capacity of the soil to accommodate a septic system but the location of the holes was in the low wetland in an area unsuitable for any septic system. Attachment #2 indicates the septic system in this low wet area. The intent of the application is to reduce the setbacks to locate development further from the steep slope and more into the low area of the property (see the building envelope in relation to the contours of the hill on Attachment #2). However, this places the development mostly into the wetland. Planning visited the property again on April 30, 2018 with representatives from Health and the RVCA in order to view the site during spring weather conditions. All parties determined that there is no proper building envelope anywhere on the site due to its steepness and permanent wetness. By letter dated April 30, 2018

Page 60 of 275 Health states that they cannot support the application noting that the land is unsuitable for a class 4 septic system. An e-mail dated May 3, 2018 from RVCA notes the challenges on the land and recommends that a building envelope must be confirmed and, in particular, Health’s concerns must be addressed in regards to suitability of the site for servicing. Copies of the letters are attached as Attachment #4. The land is designated ‘Rural’ in the Official Plan where rural residential development is permitted. The Plan, however, advises against development on land that is subject to flooding and erosion or other physical hazards and where no building envelope can be identified. It further requires the advice of the appropriate authorities in this regard. Concerns from KFL&A Public Health are noted above. At time of preparation of this report no comments had been received from the public, however, during the first site visit a neighbor expressed his concern to Planning for development of the property considering the wet nature of most of this area. The Planning Act of Ontario requires that land should be appropriate for the proposed use. Considering the above noted policies of the Official Plan and the agency comments which state that there is no appropriate building and septic envelope, it is recommended that the application be denied.

FINANCIAL and STAFFING CONSIDERATIONS: N/A

ATTACHMENTS: Attachment #1 – shows the location of the subject land. Attachment #2 - is a depiction of the proposed building envelope. Attachment #3 - is an air photo showing proximity to Bob’s Lake. Attachment #4 - is copies of letters from Health and RVCA. Approved by: Lindsay Mills CooperZoningReport2

Prepared/Submitted by: Lindsay Mills

Page 61 of 275

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Page 62 of 275

ATTACHMENT #2

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Page 64 of 275 Environmental Health Department

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1130 Elizabeth Street

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Sharbot Lake, Ontario KOH 2P0 (613) 279-2151 1-800-267-7875

REQUESTS FOR COMMENTS

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Fax: (613) 279-3997 http://www.kflapublichealth,ca

Mr. Lindsay Mills Secretuy-Treasurer, Cormnittee of Adjustment Township of South Frontenac po too

4432 George Street Sydenham, ON 2TO

Application Number:

Type of Application or Proposal:

Applicant Name(s): Location:

Planning Department or Agency:

Comments:

Z-17-15

Zoning By-Iaw Amendment

Cooper, Paul & Heather Lot 23, Concession 7, Bedford Badour Road

Township of South Frontenac (Bedford)

KFL&A Public Health can not approve this Zoning By-law Amendment due to the size of the lot O.6 acres , the slope and wetland/stream/water. There is no suitable area for a Class 4 septic system.

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‘!‘o aa P u b I ic H ea alth Tfipecto r April 30, 2010

PLEASE FORWARD A COPY OF THE NOTICE OF DECISION TO KFL&A PUBLIC HEALTH. oersonal iriformation on this form is collected under the authority of the Building Code Act, and will be used for the administration of Public Health )rograms. Any quesrions about the collection of this information should be directed to the Manager of Environmental Health, KFL&A Public -lealth, 221 Portsmouth Avenue, Kingston, Ontario K7M 1V5, (613) 549-1232 ext. 1243 or 1-800=267-7875.

Page 65 of 275

Lindsay Mills From:

Martha Bradburn martha.bradburn@rvca.ca

Sent:

May-03-18 10:06 AM Lindsay Mills; McGurn, Joanne ’tracy@zanderplan.com’ RE: Cooper Rezoning SFR Cooper.pdf

To: Cc:

Subject: Attachments:

Hello Lindsay, Sorry for the delay.

Our comments further to our site visit with you and the District Health Unit (J McGurn): We agree that the site conditions are more restrictive than our mapping has indicated (see attached). The sketch provided by Zanderplan (dated Nov 1, 2017) does not indicate that the site is challenged with very poor drainage on the north portion of the lot. Collection of drainage from the north side or Fairhaven at the time of our visit

April 20fh is ponding in this area of the lot and vegetation over the low area is wetland species dominant. Although the area is not is not identified as wetland, it does appear that the placement of residential structures and services would be challenging as proposed, particularly the septic system as Iocated within the very low wet area which the Health Unit indicated on site is an issue for septic placement.

It appears that an entrance from either Badour or Fairhaven could also potentially interfere with the drainage and outlet to Bobs Lake through the culvert crossing Badour Road.

The remainder of the lot is challenged with steep slope/bedrock outcrop. As discussed with the Township on-site, there are also some questions as to the correct delineation of the lot. Lot Iines and configuration should be confirmed by provision of a legal survey. We also recommend that a development envelope be confirmed to show that there is suitable area to accommodate residence, access and services outside the low area and addressing the slope stability conditions if development is proposed to the south area of the lot on/adjacent to the rock outcrop. In particular, the District Health Unit’s concerns must be addressed as regards suitability of the site for servicing. In terms of the water setback, development may require a minor variance to address the 30 metre standard minimum

setback reduction relating to the wetland bay of Bob’s Lake . In this respect, Badour Road does act as a drainage/runoff barrier for the bay east of the municipal road, so the main concern still rests with the internal drainage on the lot. Drainage considerations should be addressed on-site and at the culvert (the low area/south portion of the lot) as part of any development proposal. Thank you for the opportunity to provide input. From: Lindsay Mills lmills@southfrontenac.net Sent: Wednesday, May 02, 2018 4:09 PM To: Martha Bradburn martha.bradburn@rvca.ca Subject: Cooper Rezoning

Page 66 of 275 Martha; FYI.

l will recommend denial of the Cooper application where we visited the other day with Joanne McGurn. Joanne has indicated to me that she will also not support it. Are you able to get me comments on it? Lindsay

Confidential: This email and any attachments transmitted with it are confidential and intended solely for the use of the individual or entity to which they are addressed. If you have received this email in error, please notify the sender by return email and delete the email immediately. If you are not the intended recipient, be aware that disclosing, copying, distributing or using the contents of this transmission is strictly prohibited.

Page 67 of 275

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REPORT TO COUNCIL PLANNING DEPARTMENT AGENDA DATE: June 5, 2018 REPORT DATE: May 28, 2018 SUBJECT: Public Meeting: Zoning Amendment for Proposed Commercial Development in Harrowsmith: Kerr

RECOMMENDATION: It is recommended that Council receive the Planning Report dated May 28, 2018 for information and hear comments from the public on a by-law to rezone two portions of land in Part of Lot 6, Concession V, District of Portland in the Village of Harrowsmith, to permit commercial uses. BACKGROUND: An application has been submitted to amend the Township of South Frontenac Comprehensive Zoning By-law to permit commercial uses to establish on a proposed new 4.0 hectare (10 ac.) parcel of land located in the Village of Harrowsmith. The rezoning is a condition of consent application S-35-18-P to create the lot which would have 62 metres (203 ft.) of frontage on Road #38 and 227 metres (745 ft.) of frontage on Alton Road West. The retained land would still be approximately 19 hectares (46 ac.) in size. The application also applies to a lot addition from the same parent parcel that would add 1.9 acres onto a previously approved 2 acre commercial lot fronting on Road #38. The prospective new owner of this expanded lot intends to relocate his existing meat shop here that is presently located in a commercial plaza approximately 200 metres to the south (Gilmour’s Meats). Attachment #1 shows the location of the proposed new lot and lot addition. ANALYSIS: Both portions of land are vacant and flat. They are without any significant tree growth except for a row of mature trees and hedges along its frontage on Alton Road West. Rural residential dwellings are located along the north side of this road across from the subject site and a new residence abuts the land to the east. Residential uses are present across Road #38 from the lot addition and other commercial uses exist to the south on Road #38. The Official Plan designates the entire subject land ‘Settlement Areas’ where it is Council’s intention that the majority of new growth in the municipality will be directed. The Plan further states that commercial and retail uses, professional offices, industrial, residential and community facility uses shall be permitted in Settlement Areas on a site specific basis by amendment to the zoning by-law. The Plan requires that these uses be located generally on major roads and on lots that are able to accommodate the use. The lot must be of sufficient size to contain private water supply and sanitary sewage disposal subject to approval of the appropriate authority. It is also required that there be sufficient parking, that the use will not create a traffic hazard and that its impact on the residential area will be minimal insofar as it relates to lighting, parking, drainage, noise and traffic movement. The Plan also specifies that such uses be zoned in a separate category in the implementing zoning by-law. Regarding the above-noted policies of the Official Plan, the proposed new lot would gain its access from Alton Road West with close access to Road #38 which is a major road providing access in accordance with the intent of the Plan. Also, the lot, at approximately ten acres, would be of sufficient size to accommodate the uses. Also, the expanded commercial lot (with lot addition) would have direct access to Road #38 at a point that would align directly across Road #38 from Centennial Park Road forming an intersection as per requirements from Public Works (see Attachment #1). The addition of

Page 69 of 275 approximately 2 acres to this commercial appropriateness for the uses proposed.

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In terms of compatibility, there would be some traffic generated from the proposed use of the new 10 acre lot. However, the land is of sufficient size to effectively mitigate any adverse effects on the neighbour’s privacy by locating the development away from the residence located to the east as may be required. Also, as noted, a row of mature trees and other vegetation already exists along Alton Road West to act as a buffer and screen to the properties to the north. This screening can be augmented as the development concept proceeds. No other potential incompatibility issues appear to be present. The Official Plan requires that Council be satisfied that the nature and scale of the new uses are appropriate. Although no specific plans for the uses of the new lot have been worked out, the owner agrees that the new zoning should include a range of uses. Accordingly, the applicant has discussed with the Planning Department the types of uses that are relatively non offensive to neighbours in the community in terms of generating noise, dust or odour as noted above. The following permitted uses were agreed to: i) • • • • • • • • • • • • •

•

Permitted Uses a bake shop; a meat shop; retail store; commercial retail store; a restaurant, take-out; a gift shop; a nursery school; a medical clinic; a post office; a bank and/or trust company; a business and/or professional office; a service shop including a personal service shop; one dwelling unit in the form of an apartment as an accessory use in buildings in which commercial uses are permitted, in accordance with the provisions of sections 5.19 and 5.20, accessory uses and buildings to the above uses;

The amending zoning by-law would, thus, be tailored to permit the above-listed commercial uses for both the 10 acre new lot and the 2 acre lot addition that appear to be compatible with the surrounding land uses. It should be noted that these are similar to the uses permitted in the nearby commercial plaza the south. A draft of the zoning by-law amendment is attached as Attachment #2. It should be noted that, prior to any construction, the owner would be required to enter into a site plan agreement to be registered on the title of the property that would show how the new establishment would function on the ground. Accordingly, the location of the new buildings, septic area, well location and all required parking and loading spaces, access aisles and buffer areas would be indicated showing how they would be accommodated on the lots. From a planning perspective, the proposal appears to meet the intent of the Official Plan in terms of the type of use and compatibility with surrounding uses. The amending zoning by-law would require a site plan agreement to be entered into and registered on the title of each of the properties specifying the locations of the uses to give adjacent land owners the further assurance that their privacy would not be adversely affected. It is important for Council to know that, when plans are prepared to proceed with construction on either of the properties, a by-law is required at that time authorizing the Mayor and Clerk to execute the site plan agreement, thus, Council will ultimately have the opportunity to review and comment on the site plan before it is finalized.

Page 70 of 275 All agencies commented favourably at the consent stage for creating the 10 acre lot. At the time of preparation of this report no comments had been received from the public in response to the notification of the public meeting. FINANCIAL/STAFFING IMPLICATIONS n/a ATTACHMENTS Attachment #1 – shows the location of the subject land. Attachment #2 - is a draft of the zoning by-law amendment. Approved by: Lindsay Mills Kerr10AcreRezoningReport

Prepared/Submitted by: Lindsay Mills

Page 71 of 275

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ATTACHMENT #2 TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2018-

BEING A BY-LAW TO AMEND BY-LAW NUMBER 2003-75, AS AMENDED, TO REZONE LANDS FROM RURAL ZONE (RU) TO SPECIAL URBAN

COMMERCIAL ZONE (UC-27); PART LOT 6, CONCESSION V, DISTRICT OF PORTLAND: KERR

WHEREAS, the Municipal Council of the Township of South Frontenac deems it expedient to amend By-law Number 2003-75 as amended, as it relates to a

pa’rcel of land located in Part of Lot 6, C<Hcession V, District of Portland, NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH

FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS:

THAT Schedule ‘E’ to Zoning By-Iaw Number 2003-75 as amended, is hereby further amended by changing the zoning from Rural (RU) Zone to Special Urban Commercial Zone (UC-27) for those lands shown on the attached map designated as Schedule “1 “.
THIS BY-LAW shall come into force in accordance with sections 34 and

41 of the Planning Act, 1990, either on the date of passage or as otherwise provided by sections 34 and 41 .

Dated at the Township of South Frontenac this nineteenth day of June, 2018.

Read a first and second time this nineteenth day of June, 2018.

Read a third time and finally passed this nineteenth day of June, 2018.

THE CORPORATION OF THE

TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Clerk-Administrator

Page 73 of 275

TOWNSHIP OF SOUTH FRONTENAC SCHEDULE ‘1’ BY-LAW No. 2018-

ffl AREA REZONED FROM ‘RU’ TO ‘UC-27’

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Page 74 of 275

REPORT TO COUNCIL PLANNING DEPARTMENT AGENDA DATE: June 5, 2018 REPORT DATE: May 25, 2018 SUBJECT: Public Meeting: Proposed Zoning Amendment for Single Detached Dwelling at Bellrock: McPherson

RECOMMENDATION: It is recommended that Council receive the Planning Report dated May 25, 2018 for information and hear comments from the public on a by-law to rezone lands in Part of Lot 19, Concession XI, District of Portland, to permit development of a dwelling at 23 metres from the highwater mark of Depot Creek. BACKGROUND: An application has been submitted to amend the Township of South Frontenac Comprehensive Zoning By-law to permit a single detached dwelling to be constructed closer to a waterbody than the normally required 30 metres. The subject land is located on First Lake Road just north of the boundary of the Hamlet of Bellrock. It has approximately 163 metres of waterfrontage on Depot Creek and is 3.6 hectares (8.87 ac.) in size. Attachment #1 shows the location of the subject lot. ANALYSIS: The land is vacant and its topography is relatively flat. It is forested except for a cleared area near the road. A ridge of bedrock is aligned along the shoreline of the creek and the land slopes steeply down towards the water from this ridge. A tributary of Depot Creek flows through the property along part of its eastern boundary. The property is vacant. Attachment #2 is an aerial photo showing the lay of the land and the approximate building location. The Land Use Schedule of the Official Plan designates the subject land ‘Rural’ where waterfront residential development is permitted. The property lies just beyond the northern boundary of the Bellrock ‘Settlement Areas’ designation and part of the property is also designated ‘Environmental Protection because of its proximity of the creek. The land is zoned Rural (RU) on Schedule “A” of the Comprehensive Zoning Bylaw. As noted above, the rezoning application is to permit development of a single detached dwelling at a distance of 23 metres from the creek instead of the present minimum requirement of 30 metres. The 30 metre setback is established in the Official Plan to apply to all development proposed near any waterbody. It is a measure intended to minimize environmental and visual lake impacts by reducing phosphorus inputs, preventing erosion and by maintaining a natural appearance at the shoreline. From a planning perspective, the proposed location of the dwelling at 23 metres from the creek meets the above-noted intent of the Plan. This is because the building would be located on the back slope of the ridge of bedrock that is located between the creek and the proposed building site. Attachment #3 is a cross-section illustration of this concept. Referring to the attachment, the back slope would direct any contaminants from the development (including phosphorus) away from the waterbody; it would also prevent erosion since nothing would flow over the slope; and, because the proposed one storey building would be mostly on the backside of the slope, the natural appearance from the creek would be maintained.

Page 75 of 275 The public meeting on the application was advertised to neighbours and comments were requested from the Quinte Conservation Authority. By letter dated May 16, 2018 (received on May 28, 2018) Quinte advised that they have no objection to the rezoning and they offer the following comments:

the application is consistent with section 3.1 of the Provincial Policy Statement as development would occur outside the flood hazard, the owner would need to apply to Quinte for a permit prior (construction / filling / excavation / site grading) within the 30 metre setback from Depot Creek the application is consistent with the Natural Heritage Policies of the Provincial Policy Statement re significant wetlands, woodlands and ANSI’s.

A copy of Quinte Conservation’s letter is attached as Attachment #4. At the time of preparation of this report no comments had been received from the public in response to the notification of the public meeting. Specifically, the zoning amendment would zone the land to Special Waterfront Residential Zone (RW-41) which would permit the residential use and would specify the 23 metre setback from the creek - meeting the intent of the Official Plan as described above. Attachment #5 is a draft of the amending by-law. It should be noted that the owner has also applied for consent to sever a two acre lot from the north portion of the subject property. Thus, the area of this rezoning would apply only to what will become the retained portion of land (approximately 6.87 acres). One of the conditions of consent will be a requirement for the owner to enter into a site plan agreement on this retained land dealing with the Township’s standard environmental policies. FINANCIAL/STAFFING IMPLICATIONS n/a ATTACHMENTS Attachment #1 – shows the location of the subject land. Attachment #2 - is an aerial photo of the subject land. Attachment #3 - is a drawing illustration the back slope concept. Attachment #4 - is a copy of a letter from Quinte Conservation Attachment #5 - is a draft zoning amending by-law. Approved by: Lindsay Mills McPhersonRezoningReport

Prepared/Submitted by: Lindsay Mills

Page 76 of 275

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Page 79 of 275 613-968-3434 Belleville

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Conservation Authorities have Provincially delegated responsibilities to represent

Provincial interests regarding natural hazards under section 3.1 of the Provincial Policy Statement (PPS) (2014). Natural hazards include areas subject to flooding, prone to erosion, dynamic beaches and unstable bedrock. Generally the policies of the PPS direct development to areas outside of hazards lands. Staff are satisfied that the a lication as resented is consistent with section 3.1 of the i , la i v }) +)aa….-.

PSS gs there is sufficient area for develo ment outside the flood hazard.

gntgrig Re ulation #319/09 Re ulation of Develo ment Interference with Wetlands and Alterations to Shorelines and Watercourses

The subject lands lie within the regulated area of Depot Creek (by virtue of Ontario Regulation #3 l 9/09 - Regulation of Development, Interference with Wetlands and Alterations to Shorelines and Watercourses). The subaect lands lie within the re lated area of De ot Creek. Please note that the owners willneedtga l totheConservationAuthorit fora errnit riortodevelo ment

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Page 80 of 275

Quinte Region Source Protection Plan

Quinte Conservation provides Risk Management services as prescribed by the Clean Water Act, 2006 on behalf of member municipalities. Part of this is reviewing building and planning applications to ensure no new significant drinking water threats as outlined in the Quinte Region Source Protection Plan are created. Policies for significant threats in the Quinte Region Source Protection Plan are not applicable as the subject property lies outside of an intake protection zone or wellhead protection area for a municipal drinking water system.

As such no Section 59 Clearance Notice is required.

Planning Act - Natural Heritage policies of the Provincial Policy Statement Section 2. l of the Natural Heritage policies of the Provincial Policy Statement Natural Heritage features such as; Provincially significant wetlands, significant woodlands and significant areas of natural and scientific interest. Staff are satisfied that the application as presented is consistent with the Natural Heritage policies of the Provincial Policy Statement. The proponent may wish to contact the Ministry of Natural Resources and Forestry for further information.

Final Comment :

Quinte Conservation has no objection to the application as presented.

(?’ -?l/ May 16, 2018 Christine Jennings

Planning and Regulations Technician And: Tim Trustham

Planner/Ecologist

Date

Page 81 of 275

ATTACHMENT #5 TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2018-

BEING A BY-LAW TO AMEND BY-LAW NUMBER 2003-75, AS AMENDED, TO REZONE LANDS FROM RURAL (RU) ZONE TO SPECIAL WATERFRONT RESIDENTIAL (RW-41) ZONE; PART LOT 19, CONCESSION Xl, DISTRICT OF PORTLAND: McPHERSON

WHEREAS, the Municipal Council of the Township of South Frontenac deems it expedient to amend By-law Number 2003-75 as amended, as it relates to a parcel of land located in Part of Lot 19, Concession Xl, District of Portland, NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH

FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS:

THAT Schedule ‘A’ to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Rural (RU) Zone to Special Waterfront Residential (RW-41) Zone for those lands shown on the attached map designated as Schedule “1 “.
THATanewsectionRW-41(PartLot19ConcessionXl,PortlandDistrictMcPherson) be added immediately following section RW-40 (Part Lot 33, Concession Vll, Storrington District- Corcoran), to read as follows: RW-41 (Part Lot 19, Concession Xl, Portland District - McPherson) Notwithstanding the provisions of section 8.3.1 or any other provision of this By-law to the contrary, on the Iands zoned Special Waterfront Residential (RW-41), the following special provision shall apply: ZONE REGULATIONS

Setback from highwater mark or floodline of a body of water (Minimum)…… …………… …………….23 metres (75 ft.)

All other provisions of this By-law shall apply.

THIS BY-LAW shall come into force in accordance with sections 34 and

41 of the Planning Act, 1990, either on the date of passage or as otherwise provided by sections 34 and 41 . Dated at the Township of South Frontenac this nineteenth day of June, 2018. Read a first and second time this nineteenth day of June, 2018. Read a third time and finally passed this nineteenth day of June, 2018.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Clerk-Administrator

Page 82 of 275

TOWNSHIP OF SOUTH FRONTENAC SCHEDULE ‘1’ BY-LAW No. 2018-

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Page 83 of 275

REPORT TO COUNCIL PLANNING DEPARTMENT AGENDA DATE: June 5, 2018 REPORT DATE: May 27, 2018 SUBJECT: Public Meeting: Proposed Zoning Amendment for Expanded Commercial Development in Inverary: Fillion/Gibson

RECOMMENDATION: It is recommended that the Council receive the Planning Report dated May 27, 2018 for information and hear comments from the public on a by-law to rezone lands in Part of Lot 20, Concession III, District of Storrington in the Village of Inverary, to permit commercial uses. BACKGROUND: An application has been submitted to amend the Township of South Frontenac Comprehensive Zoning By-law to permit a portion of land to be used for commercial purposes. The rezoning is a condition of consent application S-1118-S for a lot addition that would add approximately 2.5 acres onto an existing commercial property that is only one acre in size. Attachment #1 shows the location of the subject property in the Village of Inverary. ANALYSIS: The portion to be added is part of a large land holding of approximately 44 acres. It is vacant and flat and has been tilled for crops in the past. Residential dwellings abut the land on the south and on the west and nearby on the east. A drainage swale defines the proposed north lot line where the land would be divided from the large acreage. Mature trees and hedges along the south, west and east help to buffer the existing homes from the activities on the subject land. Attachment #2 is an aerial photo showing these features. The Official Plan designates the land ‘Settlement Areas’ where it is Council’s intention that the majority of new growth in the municipality will be directed. The Plan further states that commercial and retail uses, industrial, residential and community facility uses shall be permitted in Settlement Areas on a site specific basis by amendment to the zoning by-law. The Plan requires that these uses be located generally on major roads and on lots that are able to accommodate the use. The lot must be of sufficient size to contain private water supply and sanitary sewage disposal subject to approval of the appropriate authority. It is also required that there be sufficient parking, that the use will not create a traffic hazard and that its impact on the residential area will be minimal insofar as it relates to lighting, parking, drainage, noise and traffic movement. The Plan also specifies that such uses be zoned in a separate category in the implementing zoning by-law. Regarding the above policies, the existing commercial auto repair and sales operation fronts on Perth Road at the intersection with Latimer Road within the built-up area of Inverary. At only one acre in size, the lot constrains the use and the applicant has indicated that he would like to construct an additional building for storage and other auto repair related uses and accordingly, the lot addition application was made. The Official Plan emphasizes that Council should be satisfied that the nature and scale of the use is appropriate and it establishes two acres as a minimum size for the creation for any new urban commercial lot. Thus, the lot addition would effectively bring the lot into conformity with the minimum standards of the Plan. As well, although residential uses are nearby, the land would now be of sufficient size to effectively mitigate any adverse effects on the neighbour’s privacy by locating the development away from the residences as may be required. As

Page 84 of 275 noted, rows of mature trees and other vegetation already exist between the expanded area and the residences to act as a buffer and screen. This screening can be augmented as the development concept proceeds. However, no other potential incompatibility issues appear to be present. From a Planning perspective, the proposal meets the intent of the Official Plan in terms of the type of use and compatibility with surrounding uses. On an expanded lot as proposed, the nature and scale of the existing operation would be brought in line with the intent of the Plan and would help the business to remain viable. A draft of the zoning by-law amendment is attached as Attachment #3 that would change the zoning on the added portion from Urban Residential-First Density (UR-1) to Urban Commercial (UC) to match the zoning of the existing commercial lot. It should be emphasized that, as with any commercial development, a site plan agreement is required to be entered into prior to any construction. The agreement would be registered on the title of the property and would show how the operation could function on the ground including the location of the existing and new buildings, septic area, well location and all required parking and loading spaces, access aisles and buffer areas. This agreement would also give adjacent land owners the further assurance that their privacy would not be adversely affected. As Council is aware, when plans are prepared to proceed with construction on the property, a by-law is required at that time authorizing the Mayor and Clerk to execute the site plan agreement, thus, Council will ultimately have the opportunity to review and comment on the site plan before it is finalized. All agencies commented favourably at the consent application stage. At the time of preparation of this report no comments had been received from the public in response to the notification of the public meeting. FINANCIAL/STAFFING IMPLICATIONS n/a ATTACHMENTS Attachment #1 – shows the location of the subject land. Attachment #2 - is an aerial photo of the existing lot and addition. Attachment #3 - is a draft of the zoning by-law amendment. Approved by: Lindsay Mills FillionGibsonRezoningReport

Prepared/Submitted by: Lindsay Mills

Page 85 of 275

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ATTACHMENT #3 TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2018-

BEING A BY-LAW TO AMEND BY-LAW NUMBER 2003-75, AS AMENDED, TO REZONE LANDS FROM URBAN RESIDENTIAL-FIRST DENSITY ZONE (UR-

TO URBAN COMMERCIAL ZONE (UC); PART LOT 20, CONCESSION 111, DISTRICT OF STORRINGTON: FILLION/GIBSON

WHEREAS, the Municipal Council of the Township of South Frontenac deems it

expedient to amend By-law Number 2003-75 as amended, as it relates to a parcel of land located in Part of Lot 10, Concession 111, District of Storrington,

NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH

FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS:

THAT Schedule ‘G’ to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Urban ResidentialFirst Density Zone (UR-1 ) to Urban Commercial Zone (UC) for those lands shown on the attached map designated as Schedule “1 “.
THIS BY-LAW shall come into force in accordance with section 34 of the

Planning Act, 1990, either on the date of passage or as otherwise provided by section 34. Dated at the Township of South Frontenac this nineteenth day of June, 2018.

Read a first and second time this nineteenth day of June, 2018. Read a third time and finally passed this nineteenth day of June, 2018.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Clerk-Administrator

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Page 88 of 275

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REPORT TO COUNCIL PLANNING DEPARTMENT AGENDA DATE: June 5, 2018 REPORT DATE: May 29, 2018 SUBJECT: Public Meeting: Proposed Zoning Amendment for Expanded Residential Lots at Dog Lake: 548883 Ontario Ltd. (Briscoe)

RECOMMENDATION: It is recommended that the Council receive the Planning Report dated May 29, 2018 for information and hear comments from the public on a by-law to rezone three portions of land in Part of Lot 15, Concession VIII, District of Storrington resulting from lot addition applications. BACKGROUND: An application has been submitted to amend the Township of South Frontenac Comprehensive Zoning By-law to permit three portions of land that were the subject of lot additions to be used as part of the residential uses on the land they are being added to. The rezoning is a condition of consent applications S-14-18S, S-15-18-S, S-16-18-S and S-17-18-S for the lot additions and to create a new lot. Attachment #1 shows the location of the subject property at Dog Lake. Attachment #2 indicates where the lot additions are to occur. As seen on Attachment #2, the lot additions are labelled as Addition 1, Addition 2 and Addition 3. The additions have the effect of enlarging two undersized waterfront lots and creating a fully conforming new waterfront lot. Referring to Attachment #2

Addition 1 would add 0.4 acres and approximately 85 feet of waterfrontage onto an existing lot that is only 0.4 acre with 46 feet of waterfrontage - the result would be doubling its size to 0.8 acre with 131 feet of waterfrontage.

Addition 2 would add 1.6 acres and 200 feet of waterfrontage from an existing residential lot onto the large resort lot and this would then be severed off (application S-17-18-S) to create a new waterfront lot with 300 feet of waterfrontage 2.5 acres in size and with 250 feet of frontage on Hewett Lane.

Addition 3 would add 3.17 acres onto and existing waterfront lot that is 2.4 acres in size. Note that the waterfront lot only has 118 feet of waterfrontage. This will remain the same.

Additions 1 and 3 take land from the large parent parcel that is used as a resort. It is zoned Special Recreational Resort Commercial RRC-4 permitting three 2bedroom rental cottages and two 3-bedroom rental cottages. Addition 2 removes land from a large waterfront residential lot and the resort lot to make up a new residential parcel. Each lot addition is illustrated on Attachment #3. ANALYSIS: The Official Plan designates the land ‘Rural’ where waterfront residential lots are permitted with the intention that they conform to the Plan’s minimum standards of 2.5 acres in size, 300 feet of waterfrontage and 250 feet of frontage on a lane. In all cases, lots should be of an appropriate size for the use and to contain a

Page 90 of 275 dwelling, accessory buildings, parking, private water supply and sanitary sewage disposal. A new lot is to be created that meets these standards and the other two undersized parcels are to be improved in terms of their compliance and viability to function. Thus, the Planning Department supports these applications and the rezoning A draft of the zoning by-law amendment is attached as Attachment #4 that would change the zoning on the added portions from Special Recreational Resort Commercial (RRC-4) to Limited Service Residential-Waterfront (RLSW) so that the new lot and enlarged lots are in one zoning category. The retained land would remain zoned RRC-4. All agencies commented favourably at the consent application stage. At the time of preparation of this report no comments had been received from the public in response to the notification of the public meeting. FINANCIAL/STAFFING IMPLICATIONS n/a ATTACHMENTS Attachment #1 – is a map showing the location of the subject land. Attachment #2 - is a map showing where each lot addition would occur. Attachment #3 - shows each lot addition. Attachment #4 - is a draft of the zoning by-law amendment. Approved by: Lindsay Mills Briscoe3PortionsRezoningReport

Prepared/Submitted by: Lindsay Mills

Page 91 of 275

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ATTACHMENT #4 TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2018-

BEING A BY-LAW TO AMEND BY-LAW NUMBER 2003-75, AS AMENDED, TO REZONE LANDS FROM SPECIAL RECREATIONAL RESORT COMMERCIAL

ZONE (RRC-4) TO LIMITED SERVICE RESIDENTIAL-WATERFRONT ZONE (RLSW); PART LOT 15, CONCESSION Vlll, DISTRICT OF STORRINGTON: 548883 0NTARIO LTD. (BRISCOE) WHEREAS, the Municipal Council of the Township of South Frontenac deems it expedient to amend By-law Number 2003-75 as amended, as it relates to a

parcel of land located in Part of Lot 15, Concession Vlll, District of Storrington,

NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH

FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS:

THAT Schedule ‘C’ to Zoning By-law Number 2003-75 as amended, is hereby further amended by changing the zoning from Special Recreational Resort Commercial Zone (RRC-4) to Limited Service Residential-Waterfront Zone (RLSW) for those lands shown on the attached map designated as Schedule “1”.
THIS BY-LAW shall come into force in accordance with section 34 of the

Planning Act, 1990, either on the date of passage or as otherwise provided by section 34.

Dated at the Township of South Frontenac this nineteenth day of June, 2018.

Read a first and second time this nineteenth day of June, 2018. Read a third time and finally passed this nineteenth day of June, 2018.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Clerk-Administrator

Page 95 of 275

Page 96 of 275 Minutes of Council May, 15, 2018 Time: 7:00 PM Location: Council Chambers

Meeting # 13 Present: Mayor Ron Vandewal, Pat Barr, Brad Barbeau, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Angela Maddocks, Deputy Clerk. 1.

Call to Order

Resolution Resolution No. 2018-13-01 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT the Council meeting of May 15, 2018 be called to order at 7:00 p.m. Carried

Declaration of pecuniary interest and the general nature thereof

There were no declarations.

Approval of Agenda

Resolution Resolution No. 2018-13-02 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council approves the agenda and allow the addition of Agenda Item 10 (g) a verbal report from the Public Works Manager. Carried

Scheduled Closed Session - n/a

Recess - n/a

Public Meeting - n/a

Delegations

Tony Fleming, Cunningham Swan, re: Johnston Point Condominium: Registration Process Mr. Fleming reviewed the letter and summary chart relating to the registration process for the Johnston Point Condominium. His letter provided an outline of the process by which the conditions may be satisfied and the Township’s role in the approval process noting that generally the township is responsible for confirming that the developer has satisfied the conditions and then the township advises the County of compliance so that the County can issue final approval. He reviewed the Ontario Municipal Board order as it relates to the final approval of the plan of condominium. Council members expressed concerns about possible cutting of trees along the shoreline and the enforcement process to ensure this does not continue. Mr. Fleming explained that presently there is no agreement in place and without

Page 97 of 275 Minutes of Council May, 15, 2018 the benefit of a tree cutting by-law or site control by-law, there is nothing to stop this practice, however once the condominium agreement is executed, tree cutting as an example would become an enforceable issue and be dealt with through non-compliance. He also noted that it was his understanding that there is no evidence of healthy trees being cut, only old and dead trees have been cut and stacked on the site. He provided clarification of the environmental protection policy outlined in the draft plan conditions that will require that the area within 30 metres of the highwater mark of a waterbody or wetland shall be maintained in a natural state for soil and vegetation and a clause about only allowing a path to the water or removing invasive species, all living trees greater than 4 inches in diameter at breast height within 40 metres of any water body shall not be removed. Other concerns about the benefit permit process with the MNRF were discussed. Mr. Fleming confirmed that there is no relationship between the township and the Ministry of Natural Resources and Forestry, this is a regulatory process between the developer and the ministry. If there was work done contrary to the benefit permit, the ministry would deal with the violation in another manner in the development. b)

Christine Cannon, Director, Land Conservancy for KFLA, re: Access to property - Concession 9, Part Lots 7 & 8 Portland District Christine Cannon requested that Council consider granting a permanent rightof-way across a 66 foot by 66 foot section of the unopened road allowance in Concession 9, Part Lots 7 and 8 as the current owners are willing to donate the 13 acres to the Land Conservancy, however their existing deed only allows legal access to Hinchinbrooke Road via Moore Drive and Moore Farm Lane but the unopened road allowance between Concessions 9 and 10 blocks the legal access to the subject property. Council was supportive of granting a legal right of way and directed staff to move forward with the process.

Approval of Minutes

Minutes of the May 1, 2018 Council Meeting Resolution No. 2018-13-03 Moved by Councillor McDougall Seconded by Councillor Schjerning THAT Council approves the minutes of the May 1, 2018 Council meeting. Carried

Business Arising from the Minutes - n/a

Reports Requiring Action

Johnston Point - Draft Plan of Condominium Resolution No. 2018-13-04 Moved by Councillor Schjerning Seconded by Councillor McDougall THAT Council receive the Planning Report dated May 11, 2018 for information regarding a draft Condominium Agreement for the Johnston Point Plan of Condominium Development in Part of Lots 23 & 24, Concession VI, District of Loughborough and provide any direction or comment prior to staff bringing it forward for approval. Carried

Site Plan Agreement for Dwelling on Sydenham Lake - Concession V, Part of Lot 8

Page 2 of 5

Page 98 of 275 Minutes of Council May, 15, 2018 See By-law 2018-32 Council took a ten minute break at 8:15 pm. c)

Investment Services Resolution No. 2018-13-05 Moved by Deputy Mayor Barr Seconded by Councillor Roberts That Council support the recommendation of the Corporate Services Committee to award the Investment Services contract to Johnson, Johnston and McRae and; That the investment policy be reviewed with recommended changes being brought back to Corporate Services for discussion, Further, that Council support the staff recommendation to move all funds currently under Bond funds in the One Fund program to the High Interest Savings account until the recommendations from the consultants have been approved by Council. Carried

Reduction, Cancellation and Refund of Taxes Resolution No. 2018-13-06 Moved by Councillor Roberts Seconded by Deputy Mayor Barr THAT Council support the recommendation of the Corporate Services Committee to authorize the Treasurer to extend the current period under section 357/358 tax adjustment under the Municipal Act to a period of current year and up to five prior years in cases where the property owners did not contribute to the delays in the timing of the adjustment request. Carried

Tender No. PW-2018-07 - Pavement Rehabilitation Program for Harrowsmith/Rutledge & Arena Boundary Roads Resolution No. 2018-13-07 Moved by Deputy Mayor Barr Seconded by Councillor Roberts THAT Council approves the bid of Coco Group Inc. for Tender No. PW-2018-07, 2018 Pavement Rehabilitation Program, in the amount of $1,051,180.80, including the Non-Refundable HST. AND THAT an amount of $100,000.00 be reallocated from the Sydenham Dam Bridge to the Harrowsmith/Rutledge Rd Capital Budget. Carried

Fermoy Hall Resolution No. 2018-13-08 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council adopt the recommendation of the Heritage Committee that Fermoy Hall be considered for future listing as a place of cultural significance to the United Townships of Bedford and Palmerston dating back to 1866 and that any interior work be done in such a manner as to be sympathetic to the interior design and construction materials. AND THAT funds be allocated to have a restoration expert prepare a report for Council’s consideration . Carried

Bedford Road Project - Verbal Report from Public Works Manager

Page 3 of 5

Page 99 of 275 Minutes of Council May, 15, 2018 Mark Segsworth reported that while the road was built as designed, adjustments are required on the north side of George Street to widen the curb as the current design has created a very tight turn and makes it difficult for school buses and large trucks to turn. This modification will result in the project exceeding the budget. 11.

Committee Meeting Minutes

Corporate Services Committee meeting held April 10, 2018

Public Services Committee meeting held April 12, 2018 Resolution No. 2018-13-09 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT Council receives for information the minutes of the following Committee meetings: • Corporate Services Committee meeting held April 10, 2018 • Public Services Committee meeting held April 12, 2018 Carried

By-laws

By-law 2018-32 Resolution No. 2018-13-10 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-32 be given first and second reading. Carried Resolution No. 2018-13-11 Moved by Councillor Sleeth Seconded by Councillor Barbeau THAT By-law 2018-32, being a by-law to authorize the Mayor and the Clerk to execute a Site Plan Agreement between the Corporation of the Township of South Frontenac and Kendra Swain and Richard Bean, be given third reading, signed and sealed. Carried

Reports for Information

Accounts Payable and Payroll Listing

Information Items

Memo from Joe Gallivan, Director of Planning & Economic Development, County of Frontenac, re: Johnston Point - Possible violations of conditions

Meela Melnik-Proud, re: Follow up from delegation/ Possible Violations of Conditions - Johnston Point

Honourable Inidira Naidoo-Harris, Minister of Education, re: Update on Pupil Accommodation Review Guideline

Honourable Bob Chiarelli, Minister of Infrastructure, re: Ontario Regulation 588/17 Asset Management Planning for Municipal Infrastructure

Notice of Motions

Councillor Sutherland served a notice of motion to provide a key to those persons who undertake custodial work in South Frontenac facilities.

Page 4 of 5

Page 100 of 275 Minutes of Council May, 15, 2018 16.

Announcements/Statements by Councillors

Mayor Vandewal reminded Council of the burial of the Time Capsule, a Canada 150th Project to be held at 1:00 pm on May 18, 2018 in Centennial Park, Harrowsmith.

Mayor Vandewal noted that North Frontenac Township will be having an open house for their new administration building in Plevna on May 26, 2018 at 9:00 am.

Question of Clarity (from the public on outcome of agenda items)

Evonne Potts asked if Council understood the overall benefit permit process. She clarified that species can be affected at Johnston Point if there is somewhere else in Ontario where there is an opportunity or environmental benefit to species.

Closed Session - n/a

Confirmatory By-law

By-law 2018-33 Resolution No. 2018-13-12 Moved by Councillor Revill Seconded by Councillor Sutherland THAT By-law 2018-33 being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given first and second reading this 15 day of May, 2018. Carried Resolution No. 2018-13-13 Moved by Councillor Sutherland Seconded by Councillor Revill THAT By-law 2018-33, being a by-law to confirm generally previous actions of the Council of the Township of South Frontenac, be given third reading, signed and sealed this 15 day of May, 2018. Carried

Adjournment

Resolution Resolution No. 2018-13-14 Moved by Councillor Sutherland Seconded by Councillor Revill THAT the Council meeting of May 15, 2018 be adjourned at 9:07 p.m. Carried

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

Page 5 of 5

Page 101 of 275

REPORT TO COUNCIL PLANNING DEPARTMENT AGENDA DATE: June 5, 2018 REPORT DATE: May 31, 2018 SUBJECT: Condominium Agreement for Johnston Point Development

RECOMMENDATION: It is recommended that By-law # 2018-34, to authorize the Mayor and Clerk to enter into a Condominium Agreement with Magenta Waterfront Development Corporation and 1324789 Ontario Inc. to create 15 residential units on Johnston Point Plan in Part of Lots 23 & 24, Concessions VI & VII, District of Loughborough, be passed. BACKGROUND: On August 25, 2016 the Ontario Municipal Board approved a draft plan of condominium for the proposed Johnston Point residential development that would create 15 residential units, a common access road and a common waterfront passive recreational area. Attachment #1 is a map showing the proposed development layout on Johnston Point. In approving the draft plan of condominium, the Board imposed draft plan conditions for its final approval. One of these conditions is that the owner enter into a condominium agreement with the municipality. ANALYSIS: Accordingly, the Township’s solicitor has now prepared a final condominium agreement to address this condition. A draft of the agreement was brought before Council on May 15, 2018 and the Townships solicitor explained the agreement and addressed questions from Councillors. Council provided no direction or comment that would suggest changes to the draft agreement. The plan and agreement have been reviewed by the Planning, Public Works and Building Departments. The agreement is now in its final form and conforms to the Ontario Municipal Board’s approved draft plan of condominium

FINANCIAL/STAFFING IMPLICATIONS n/a ATTACHMENTS Attachment #1 – is a map illustration the condominium layout. Approved by: Lindsay Mills

Prepared/Submitted by: Lindsay Mills

JohnstonPointReportReCondominiumAgreement

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Page 102 of 275 f

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Page 103 of 275

REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: June 5, 2018 SUBJECT: Notice of Motion – Keys for Cleaners of Township Halls RECOMMENDATION Whereas, most Township Halls are maintained under contract to the Township and those cleaners have keys to those Halls, And whereas, some groups that use some Halls still have keys to access those halls, And whereas, the routine cleaning of Harris Hall is paid for by the Perth Road Crafters and their key to the Hall has been taken away, Therefore, be it resolved that the Perth Road Crafters be given a key to Harris Hall for their routine cleaning of the Hall until the Township has adopted a policy for the scheduling and maintenance of Township recreational facilities and it is applied Township wide.

BACKGROUND Council’s Procedural By-law 2017-76 establishes the process for Notice of Motion. At the Council Meeting of May 15, 2018, Councillor Sutherland served a notice of motion to direct staff to provide a key to the Perth Road Crafters for Harris Hall for the routine cleaning of the hall. A notice of motion requires a seconder at the next regular Council meeting. If seconded, the motion is debated and voted on.

ATTACHMENTS n/a

Submitted/approved by: Angela Maddocks Deputy Clerk

Our strength is our community.

Page 104 of 275

REPORT TO COUNCIL FIRE SERVICES

AGENDA DATE:

June 5, 2018

SUBJECT:

Fire Chief’s Vehicle

RECOMMENDATION: That Council approves the recommended changes to the type of vehicle required by the Fire Chief. BACKGROUND: The Township, provides a vehicle to the Fire Chief for the purpose of responding to emergencies, travel to various meetings, and to support the day-to-day operation of the department as well as travel back and forth from home with taxable benefits appropriately applied. The Fire Chief is recommending changing the current type of vehicle from a Full Sized pick-up truck to a Mid-Sized SUV. The reason for the change is based on the needs of the current Fire Chief. The role of Fire Chief has significantly shifted towards more of an administrative function to meet the expectations of the Township. The focus is now on the coordination, management, and strategic planning of the operations of the department. As a result the vehicle requirements of the Fire Chief are less focused on operational response, but rather travel to various meetings and stations to support and provide leadership to the many operational functions of the Fire Service. On occasion, the Fire Chief still must have the capability to respond to emergencies when required for major incidents. Currently, the Fire Chief’s vehicle is a 2014 F150 XLT XTR Crew Cab purchased in July 2014. It has a 5.0L V8 Engine and fuel efficiency averages at 16L/100km. The current mileage on the vehicle is 275,000 km. The vehicle is mechanically starting to breakdown due to the high number of kilometers and the resulting wear and tear. As part of the 25 year vehicle replacement program it is scheduled and approved for replacement with a budget of $45,000, in the 2018 Capital Budget. The current replacement cycle is every 4 years. The Fire Chief no longer requires a large pick up, rather a Mid-Sized SUV with 4x4 capability will meet the current and future needs. The vehicle must have an Off Road Package to mitigate some of the challenging laneways in the community, particularly during the winter months. Staff recommend the following specifications be incorporated into the tender for a new vehicle: • • • • • • •

Small – Mid-Sized SUV 4 Cylinder 2.0L Engine 4x4 Off Road Capability and Suspension Fuel Efficient – Approx. 9L/100km Highway, 13L/100km City Winter Package Colour - Red Priced within the current allocated capital funds allocated for the replacement

Our strength is our community.

Page 105 of 275

REPORT TO COUNCIL FIRE SERVICES The change in vehicle is multi purposed. The expectation is that a smaller vehicle will be more fuel efficient and last longer given the anticipated mileage for the new Fire Chief. Staff are confident that the expected 4 year replacement schedule for the vehicle can be extended to a 6 year replacement, therefore reducing costs in the long term. The 6 year replacement estimate would be evaluated annually and could potentially be extended based on condition of the vehicle. The new vehicle will be decaled and lettered to reflect the Township of South Frontenac and South Frontenac Fire and Rescue in a professional manner. It is expected and estimated that the change in vehicle type will both reduce the overall cost of the vehicle purchase price and its carbon footprint. The vehicle will go through the approved procurement process. FINANCIAL/STAFFING IMPLICATIONS: Funds exist within the approved 2018 capital budget. ATTACHMENTS: None

Submitted/approved by:

Prepared by:

Wayne Orr, CAO

Darcy Knott, Fire Chief

Our strength is our community.

Page 106 of 275

REPORT TO COUNCIL PUBLIC WORKS DEPARTMENT

AGENDA DATE:

June 5, 2018

SUBJECT: Temporary Speed Hump Criteria RECOMMENDATION: That Council approve the criteria listed in the Report dated June 5, 2018 for the installation of temporary speed humps. BACKGROUND: Staff have attempted to address residents concerns about the speeding traffic on their roads with the use of temporary speed humps in the non-winter months. This has been generally received positively. However, in some cases other residents find these speed humps an unnecessary inconvenience while those that want them believe that they should have them every year. As well, there are those who believe they are more justified in having a speed hump on their road as opposed to the road where we have placed them on. As a result, a more formal approach has been suggested as a way to address these issues. This issue was discussed at the Public Service Committee Meeting of May 10, 2018. As a result the following criteria are proposed for the installation of temporary speed humps: • • • • • •

no arterial roads no gravel roads no dead end roads 50% of vehicles exceed 10 km/hr over the posted speed limit minimum 200 m from intersection subject to availability and budget

FINANCIAL/CONSIDERATIONS: A Temporary Speed Hump Costs approximately $2,000.00 although we purchased ours on sale for $1,500.00 apiece. The Township currently has 3 temporary speed humps that could be deployed.

Submitted/approved by: Mark Segsworth, P. Eng. Public Works Manager

Our strength is our community.

Page 107 of 275

REPORT TO COUNCIL PUBLIC WORKS DEPARTMENT

AGENDA DATE:

June 5, 2018

SUBJECT: Updated Financials on Storrington Centre Renovations & Glendower Accessible Entrance and Steps RECOMMENDATION: That Council reallocate $25,000 from the Storrington Centre Renovations project budget to the Glendower Accessible Entrance budget, bringing the total budget for the Glendower project to $91,742. And That Council acknowledge the revised cost for the Storrington Center project at $266,547. BACKGROUND: The Renovation project at the Storrington Centre was awarded to the Anglin Group at a cost of $201,069.00 which was considerably less than the Council approved budget amount of $333,000.00. The Glendower Accessible Entrance and Steps project was awarded to Ubcon Construction Ltd. at a cost of $65,100.00. The original approved budget was $40,000.00. Shown below is the estimated Change Order Summaries to complete both projects. GLENDOWER HALL ASSESSIBLE ENTRANCE CHANGE ORDER SUMMARY Description

Amount

Tender Bid Price (excluding HST)

66,245.00

Additional Required Costs to complete Project Tactile Indicators on Ramp Landings

1,741.64

Additional Wall Forming & Enlarged Landings

2,210.20

Additional Pinning of Front Steps

750.00

Consultant Fees (est.)

5,000.00

Additional Ramp & Railing (required to preserve disabled parking space)

14,209.40

Total

23,911.24

Estimated Total Construction Budget (excluding HST)

90,156.24

Total including non-rebatable HST

91,742.99

Our strength is our community.

Page 108 of 275

REPORT TO COUNCIL PUBLIC WORKS DEPARTMENT

STORRINGTON CENTRE RENOVATIONS CHANGE ORDER SUMMARY Amount

Description Tender Bid Price (excluding HST)

201,069.00

Additional Required Costs to complete Project Larger Balancing Tank (Health Unit Req’d)

935.00

Increase Septic Bed Size (Health Unit Req’d)

5,362.00

Revised Septic Tank (Health Unit Req’d)

22,833.74

Add Two Door Panic Sets

1,430.00

Revised Toilets

308.00

Consultant Fees (est.)

24,000.00

Rock Removal to install Larger Septic Tanks (est.)

6,000.00

Total

60,868.74

Estimated Total Construction Budget (excluding HST)

261,937.74

Total including non-rebatable HST

266,547.84

FINANCIAL IMPLICATIONS: Council previously approved the initial shortfall for the Glendower Steps Tender of approximately $27,000.00 to be funded from the Parkland Reserve. An additional amount of approximately $25,000.00 is required to complete this project. As can been seen from the Summary above, there is approximately $66,000.00 available from the Storrington Renovations Capital Budget.

Submitted/approved by:

Prepared by:

Mark Segsworth, P. Eng. Public Works Manager

Jamie Brash, Supervisor Solid Waste/Facilities

Our strength is our community.

Page 109 of 275

REPORT TO COUNCIL PUBLIC WORKS DEPARTMENT

AGENDA DATE:

June 5, 2018

SUBJECT:

Winter Control Plan

RECOMMENDATION: That Council approve and endorse the attached Winter Control Plan dated May, 2018 as the basis for the Township of South Frontenac’s winter maintenance activities, And that this plan be recognized as a living document with an updated plan presented to Council every 4 years. BACKGROUND: The Public Works Department manages a winter maintenance program to ensure public safety on Township Roads during the winter months from approximately November 1 to April 30th. . The Winter Control Plan describes the Minimum Maintenance Standards and related legislation that govern winter control operations. Additionally, the guidelines and procedures for the winter maintenance of Township roads and sidewalks are described in this Plan. This Winter Control Plan includes maps and detailed information on the various types of winter maintenance activities and the equipment used of both in-house and Contractor services. The following table summarizes the plow routes involved in delivering this service: Snowplowing, Sanding & Salting

Total # of Routes

Routes In House

Routes by Contractor

Arterial

4 Day

2 Day 6 Night

Local Roads

Sidewalk Plowing

of Facilities

FINANCIAL/STAFFING IMPLICATIONS: The Winter Control budget is based on the average of the previous 5 winter control years. Winter Control operations will be conducted as conditions demand. The approved 2018 Operating Budget for Winter Control is $1,993,375. Note that weather is a significant factor in the expenditure level variations. ATTACHMENTS: 2018 Winter Control Plan Submitted/approved by:

Prepared by:

Mark Segsworth, P. Eng. Public Works Manager

Brian Kirk, CRS-I Operations Supervisor

Our strength is our community.

Page 110 of 275

1.0

WINTER CONTROL PLAN

The Corporation of the Township of South Frontenac

PUBLIC WORKS DEPARTMENT

Page 0 of 97

Page 111 of 275 Winter Maintenance Procedural Plan – May 2018

Contents 1.0

Overview …………………………………………………………………………………………………………………………. 2

2.0 Resources ………………………………………………………………………………………………………………………… 3 2.1 Facilities: …………………………………………………………………………………………………. 3 2.2 Fleet Inventory Listing: ………………………………………………………………………………. 4 2.3 Staffing: …………………………………………………………………………………………………… 5 2.4 Material Availability: ………………………………………………………………………………… 6 3.0 Operational Procedures………………………………………………………………………………………………… 7 3.1 Route Planning and Treatment Priorities: …………………………………………………….. 7 3.2 Weather Monitoring: ………………………………………………………………………………….. 8 3.3 Road Patrol: …………………………………………………………………………………………….. 9 3.4 Snow and Ice Clearing: ……………………………………………………………………………… 9 3.5 Snow and Ice Treatment Procedures: ………………………………………………………… 11 3.6 Contracted Routes: …………………………………………………………………………………. 13 3.7 Sidewalk Plowing and Sanding: ………………………………………………………………… 13 3.8 Village Snow Removal: ……………………………………………………………………………. 14 3.9 Record Keeping: …………………………………………………………………………………….. 15 3.10 Winter Maintenance Procedural Plan Distribution: ……………………………………….. 17 3.11 Hours of Service Documentation……………………………………………………………….. 17 4.0 Road Closures ………………………………………………………………………………………………………………. 21 4.1 Road Closures and Liaison with the OPP: ………………………………………………….. 21 4.2 Winter Parking Restrictions ………………………………………………………………………. 21 5.0 Conclusion ……………………………………………………………………………………………………………………. 22 5.1 Final Statement: ……………………………………………………………………………………… 22 6.0 Appendices …………………………………………………………………………………………………………………… 23 6.1 Appendix “A” ………………………………………………………………………………………….. 23 6.2 Appendix “B” ………………………………………………………………………………………….. 24 6.3 Appendix “C” ………………………………………………………………………………………….. 25 6.4 Appendix “D” ………………………………………………………………………………………….. 26 6.5 Appendix “E”………………………………………………….…………………….……27 6.6 Appendix “F”…………………………………………………………………………………………… 66 6.7 Appendix “G” ………………………………………………………………………………………….. 77 6.8 Appendix “H” ………………………………………………………………………………………….. 79 6.9 Appendix “I” ……………………………………………………………………………………………. 85 7.0 Appendix “J”……………………………………………………………………………..86 7.1 Appendix “K” ……………………………………………………………………………87

Page 1 of 97

Page 112 of 275 Winter Maintenance Procedural Plan – May 2018

1.0 Overview Winter operations are normally carried out within the Township of South Frontenac from approximately November 15th of the current year through April 15th of the following year. Winter events occurring before or after this time period will follow the procedures and guidelines outlined in this document.

Service Delivery Responsibilities The Public Works Department is responsible for providing and delivering winter maintenance service for the municipal road operations within the boundaries of the Township of South Frontenac and neighboring municipalities through cross boundary agreements. This involves: Design of the Winter Maintenance Plan Annual review, production and distribution of the Winter Maintenance Plan Establishing treatment priorities for roadways Establish application rates for the different routes Ensuring availability of equipment, staff, and materials Maintenance of operation equipment Ensuring availability of weather forecast service and condition monitoring systems Monitoring of roadway condition Day to day direction of operations Monitoring performance Providing accurate and timely information to relevant parties as required Maintaining comprehensive records for winter maintenance operations and activities Where necessary liaise with other Highway Authorities, Emergency Services and Police Implementing annual reviews of the service

To facilitate planning, winter operations activities encompass two categories: • Scheduled

• •

Event Response

•

Guided by the Winter Operations Plan and the Minimum Maintenance Standards Includes weather monitoring, winter road Patrol And winter preparation Guided by activation triggers defined in the Minimum Maintenance Standards or by practical considerations Includes snow plowing, de-icing and snow removal

Page 2 of 97

Page 113 of 275 Winter Maintenance Procedural Plan – May 2018

2.0 Resources Facilities: The Township of South Frontenac maintains 4 facilities to carry out winter operations during the winter control period. These facilities are as follows and house the following staff and contracted operators: Keeley Road Patrol Yard – 2490 Keeley Road, Sydenham Public Works Headquarters Employees include Public Works Manager, Operations Supervisor, Technical Supervisor, Facilities/Solid Waste Supervisor,1 Lead Hand, 1 Mechanic, 8 Driver Laborers, 6 Contracted Operators Hartington Patrol Yard – 5286 Hinchinbrooke Road, Hartington Employees include 1 Lead Hand, 4 Driver Laborers, 4 Contracted Operators, 1 Garbage/Light Equipment Operator Bedford Patrol Yard – 1389 Westport Road, Godfrey Employees include 1 Lead Hand, 3 Driver Laborers, 3 Contracted Operators Sunbury Patrol Yard – 3910 Battersea Road, Sunbury Employees include 1 Lead Hand, 2 Driver Laborers, 4 Contracted Operators

Page 3 of 97

Page 114 of 275 Winter Maintenance Procedural Plan – May 2018

Fleet Inventory Listing: The following vehicles are owned, operated and maintained by the Public Works Department which are typically harnessed, equipped and used in winter maintenance operations (does not include patrol vehicles). Equipment ID Description F-3 Chevrolet 2500 F-41 Chevrolet 2500 F-2 Chevrolet 2500 F-8 Ford 250 FT-14 Sterling LT9513 FT-16 Western Star FT-26 Sterling LT9513 FT-27 Sterling LT9513 FT-29 International 7600 FT-30 Sterling LT9513 FT-36 Sterling LT9513 FT-38 International 7600 FT-42 Ford F550 4X4 FT-43 Sterling LT9513 FT-44 Sterling LT9513 FT-45 Sterling LT9513 FT-46 International 7600 FT-47 International 7600 FT-53 International 7600 FT-57 International 7600 FT-60 Mack Gu7 Tri-Axle FT-69 International 7600 BT-90 John Deere 544K FT-94 Caterpillar 930G 14-24 Hyundai HL-740 9A Rented Loader 3yd Bucket In case of extreme winter events: FG-22 Champion 740 FG-23 John Deere 870G FG-24 John Deere 772 GP 14-25 Trackless 420 Caterpillar Backhoe 580 Case Backhoe

Class 4X4 Plow Truck 4X4 Plow Truck 4X4 Plow Truck 4X4 Plow Truck Tandem Plow Truck Tandem Plow Truck Tandem Plow Truck Tandem Plow Truck Tandem Plow Truck Tandem Plow Truck Tandem Plow Truck Tandem Plow Truck 1 ½ ton Plow Truck Tandem Plow Truck Tandem Plow Truck Tandem Plow Truck Tandem Plow Truck Tandem Plow Truck Tandem Plow Truck Tandem Plow Truck Tri-Axle Plow Truck Tandem Plow Truck Loader Loader Loader Loader

Year 2016 2016 2017 2013 2001 2017 2003 2002 2005 2004 2006 2007 2008 2008 2009 2009 2010 2010 2012 2014 2013 2016 2011 2006 2014 New

Location Sunbury Keeley Rd Westport Road Hartington Westport Road Keeley Road Keeley Road Hartington Keeley Road Hartington Hartington Westport Road Keeley Road Keeley Road Hartington Sunbury Keeley Road Westport Road Sunbury Hartington Keeley Road Keeley Road Westport Road Keeley Road Hartington Sunbury

Grader Grader Grader Blower/Blade/Sander Loader Loader

2000 2009 2012 2014 2015 2016

Westport Road Hartington Keeley Road TWP Wide Keeley Road Westport Road

Location of Vehicles and Other Equipment Page 4 of 97

Page 115 of 275 Winter Maintenance Procedural Plan – May 2018 Vehicles as listed in the table above are housed at their stated Patrol Yards. However, in the case of an emergency, these vehicles may be deployed to one of the other patrol sites but will be returned to their normal operational site once the emergency has ceased. Calibration Procedures Calibration of the sanding/salting equipment (Dickey-John, application rates for sanding and salting equipment) will be carried out annually before the start of the winter maintenance season and re-checked as deemed necessary. The calibration will normally be completed by a qualified technician or in house by a licensed mechanic.

Staffing: The Township of South Frontenac’s Public Works department uses the tiered organization structure shown in the following figure. Public Works Manager

Responsible for management of the department and ultimately, the results of all winter operations

Operations Supervisor

Operations and Staffing Responsible for front line management and directing winter operations and staff include Lead Hands

Lead Hands

Roads & Streets, Parking Lots, certain Fire Halls, Cemeteries and Sidewalks Responsible for directing winter operations and staff including both the contracted operators & driver laborers

Patrolman

Roads & Streets, Sidewalks, Night Shift Responsible for monitoring the day-to-day winter operations night and weekend shifts, including the contracted operators & driver laborers

Truck Drivers & Light Equipment Operators

Responsible for performing winter operations as directed by the Lead Hands and patrolmen.

List of Township Public Works Employees, Contract & Casual Contacts: The Township Public Works Department keeps a copy of all Township Public Works Employees, Full time and Part time driver’s license and performs, at its discretion, a license verification and license abstract on each employee operating a township vehicle.

Page 5 of 97

Page 116 of 275 Winter Maintenance Procedural Plan – May 2018 This list will be held by the Township Public Works Department’s administration for verification of employee name, location and signature. Training: The Township Public Works Department will endeavor to provide the following training to its staff: (a) Operators and staff will be trained in First Aid Training and CPR every Three (3) years (b) Operators and staff will be given WHMIS training Annually (c) Operators and staff will be provided with access and knowledge on Occupational Health and Safety, including the Township’s Health & Safety Policies and Procedures (d) Operators will attend a Snow Plow Driver Course Annually (e) Operators will be given training on Traffic Control Safety (Book 7) Every Two (2) Years (f) Hours of work

Material Availability: Salt is tendered as a part of the City of Kingston’s tender early in the year once the previous winter maintenance season has ended. The successful suppliers must supply the Township on an as needed basis over the course of the winter season (November thru April). Storage Facilities are located at each of the Patrol Facilities and filled prior to the winter period. Environmentally sound Storage Facilities are monitored closely and usage is documented so that the facilities may be refilled prior to depletion. List of Storage Facilities/ # Routes per Yard/ Capacity: Facility Pre-mixed Capacity Local Roads Arterial Roads

Sunbury 7,000 tonnes 5 Routes 1 Route (a)

Keeley Road 11,000 tonnes 10 Routes 3 Routes (b)

Hartington 6,000 tonnes 8 Routes 1 Route (a)

Westport 7,000 tonnes 6 Routes 1 Route (a)

South Frontenac applies three different material mixes on the road system. Road Type Local Roads (Former Township Roads)

Salt 5%

Sand 95%

MgCl 0%

Arterial Roads (Former County Rds. & Hwy 38) Arterial Roads (Former County Rds. & Hwy 38)

30% 15%

70% 70%

0% 15%

Number of Routes 17 In house routes & 12 Contracted Routes (a)3 of 6 Arterial Rds. (b)3 of 6 Arterial Rds.

***Note- When freezing rain events occur, all routes are “sweetened” to help the clearing process Fuel Stock and Locations: Each of the 4 Patrol Yards has re-fueling facilities for diesel fuel. Gasoline is only available at Keeley Rd and Westport Rd yards. Fuel usage is monitored electronically.

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3.0 Operational Procedures Activity List Key activities are needed to provide a full winter maintenance service. The following is a brief summary of these activities: 3.1

Route Planning and Treatment Priorities

3.2

Weather Monitoring

3.3

Road Patrol

3.4

Snow and Ice Clearing

3.5

Snow and Ice Treatment

3.6

Contracted Routes

3.7

Sidewalk Plowing and Sanding

3.8

Village Snow Removal

3.9

Record Keeping

3.10

Winter Maintenance Procedural Plan Distribution

3.11

Hours of Service Documentation

Route Planning and Treatment Priorities: General: Treatment priorities for the roadways within the Township of South Frontenac have been devised to ensure effective, efficient coverage within the timescales defined in the Minimum Maintenance Standards. This system of coverage is readily adaptable to prevailing conditions. For the purposes of this policy, the highways under the jurisdiction (for the purposes of winter maintenance) of the Township of South Frontenac are classified according to the Table in Section 1(2) of O. Reg. 239/02, as follows:

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Classification of Roadways Posted Speed Average Annual Daily Traffic (AADT) 15000 or more

100km

90km

80km

70km

60km

50km

40km

12000 – 14999

10000 – 11999

8000 – 9999

6000 – 7999

5000 – 5999

4000 – 4999

3000 – 3999

2000 – 2999

1000 – 1999

500 – 999

200 – 499

50 – 199

0 – 49

Please see Appendix “B” for Map of Road Classifications as Determined by Posted Speed and AADT (actual and/or estimated) (page 25). South Frontenac Township only has class 2 to 6 roads in their road system.

Weather Monitoring: The information used in decision making will be a combination of a road weather forecast and manual road condition checks (monitored 3 times per calendar day). Information Provided/Available 24 Hour Weather Forecast – Environment Canada- Electronically Documented Hourly Weather Network forecast Page 8 of 97

Page 119 of 275 Winter Maintenance Procedural Plan – May 2018 Weekend – Weather watch by Patrolmen Manual Road Check by Patrolman or designate using infra-red pavement temperature thermometers and visual inspection. The Operations Supervisor will discuss possible actions with the equipment operators and Lead Hands. Further discussions may ensue should the forecast suggest extreme weather conditions. The Operations Supervisor assesses the conditions on a continuing basis with the aid of the forecast and upon the completion of each route will consider the potential need for additional resources and deploy action accordingly.

Road Patrol: Routine Road Patrol shall be carried out by driving on and visually inspected for events by the patrolman or lead hand. Employees electronically monitor the road and air by a Road Watch System that is mounted in the trucks which gives accurate information to air and road temperature. Each lead hand patrols and monitors his own area during his hours of work. Night and weekend patrol, Patrol According to the patrol route map. Please see Appendix “C” for Winter Control Patrol Route Map (page 26) Night Patrol will commence approximately November 15th, and end on April 15th or as decided by the Operations Supervisor. Night patrol hours will be from 6 pm and 6 am, 7 days a week. The Night Patrol personnel will monitor the weather forecasts, current weather conditions, and make winter call outs to the respective contractors for arterial roads from approximately 5 pm to 5 am. Lead Hands will be called in early morning hours, by the night patrolman, for local roads in their respective area to alert them of a change in a winter weather pattern or event and then make call outs to day time operators as required. Call out timing is determined as per the Minimum Maintenance Standards. Road Patrol Schedule and Calendar see Appendix H.

Snow and Ice Clearing: Snow Clearing When the snow accumulation on a roadway is greater than the depth set out in Table 3, the Public Works Department will deploy winter maintenance forces to clear the snow as soon as practicable. Arterial roads are plowed by both contractors and in house operators to the severity of the event. Local roads are plowed once the drivers are called in by the patrolman or lead hand. Ideally, the plow routes would be completed prior to school bus traffic in the morning and later in the day to ease evening traffic.

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Page 120 of 275 Winter Maintenance Procedural Plan – May 2018 The municipality has adopted the minimum maintenance standards, http://www.ontariocanada.com/registry/view.do?postingId=4146 for snow and ice clearing practices. The municipality strives to maintain surface levels to a higher degree with dispatch often sooner than is called for in The Plan. After the snow has ended the Public Works Departments desire is to clear the snow until the depth is equal to or less than that set out in Table 1.

Table 1 Snow Clearing Response to Surface Condition Snow Accumulation Depth Time Lag time Desired Minimum Condition Condition 5 cm 6 hours 12 hours Bare Centre/Track Bare 8 cm 12 hours 18 hours Bare Centre/Track Bare 8 cm 16 hours 24 hours Centre/Track Centre/Track Bare Bare 10 cm 24 hours 24 hours Snow packed Snow packed

10 cm

Class 2 3 4*

24 hours

Snow packed

(*) Notwithstanding the desired and minimum conditions stated above for Class 4 Roads, in the case of loose top (gravel) roads, the desired and minimum conditions shall be “Snow packed” due to the nature of this type of road surface.

The Township has the following number of centerline kilometers for the three different road surfaces. (Table 2) Table 2 - Centerline Distance Arterial Road Centerline

Total Centerline Kilometers

Surface

Length (Km)

Surface Type

Length (Km)

Asphalt

129.80

Asphalt

165.44

Surface Treatment

64.70

Surface Treatment

431.33

Gravel

207.30

Total Road Length

804.07

Total Hard Top Length

596.77

Local Road Centerline Asphalt

35.64

Surface Treatment

366.63

Gravel

207.30

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Ice Clearing The Public Works Department shall, deploy winter maintenance forces to treat an icy roadway as soon as practicable after becoming aware that the roadway is icy; and treat the icy roadway within the time set out in Table 3.

Table 3 Ice Clearing CLASS

RESPONSE TIME

4 hours

8 hours

12 hours

14 hours

16 hours

Snow and Ice Treatment Procedures: Central to the success of any plan are the personnel involved. The Public Works Department Winter Maintenance Operators, including contractors, will be responsible for the Winter Maintenance Operation 24 hours per day throughout the winter period for both arterial and local roads. Local roads are typically maintained from 4 am to 6 pm unless the event is in the form of freezing rain in which dispatch of forces are called promptly. Arterial roads are plowed 24 hours per day as required. Contractors typically plow from 5 pm to 5am with township forces plowing from 5 am to 5 pm with the exception of routes 503 and 504 being done by the contractor 24/7. Code of Practice: Road Salts Environmental Management https://www.canada.ca/en/environment-climate-change/services/pollutants/road-salts/codepractice-environmental-management.html Conventional Sander

one way sanding/salting shall be the township standard unless it is freezing rain or considered to be an emergency circumstance.

not more than 400 kg/Km of material is to be applied on local roads when travelling one way, extra application must be pre-approved by Lead Hand. Normal use is 5% salt. Page 11 of 97

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not more than 200 kg/Km of material is to be applied on Arterial roads when travelling both ways, extra application must be pre-approved by Lead Hand.

the above application rates are considered to be the top limits and lower settings are to be used in appropriate conditions (i.e.: warm temperature, light snow conditions).

ice treatments are typically stronger mixes with the salt percentage being at the discretion of the patrolman or lead hand with mix reflecting the severity of the ice.

some events require different application rates, i.e. temperature, severity, wind etc. these application rates will be at the discretion of the lead hand or patrol man Procedures for Specific Weather Conditions:

when freezing rain conditions coincide with rain then sanding/salting operations will commence as soon as possible or upon becoming knowledgeable of the conditions.

during high wind conditions material may be held. The mix application becomes a sticky substance that traps snow blowing across the roadway, increasing the size of snowdrifts.

in the event of a storm it is a township practice to distribute material on the roadway as soon as it becomes practical to allow the snow/ice accumulation to “melt up”. It is essential to continue to plow the roadway without administering more material. Procedures for Once a Storm Event has ended or the Roadway Meets Minimum Maintenance Standards:

once the storm has ended and roadways are cleared including shoulders. Routes will be patrolled and inspected by the lead hand and/or patrolman. The snow plow units will then be parked at their respective patrol yards. The operators will perform a visual inspection to be sure the unit is ready to go for the next event.

each storm has individual characteristics and must be dealt with accordingly. Therefore, exceptions to this procedural plan may occasionally be necessary. While the township may implement winter maintenance procedures and follow Provincial Minimum Maintenance Standards it is also the responsibility of the traveling public to acknowledge adverse weather conditions and drive accordingly. (Highway Traffic Act)

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Contracted Routes: •

The contracted routes are awarded by tender process. The Township currently has six (6) Arterial Road contracts and twelve (12) Local Road Contracts for the designated routes. Contract trucks will be called out by the Patrolman or Lead Hand or his/her designate and supervision will be by the Patrolman or Lead Hand or his/her designate.

Contract trucks when called out shall complete one trip and return to the Patrol site. The Patrolman, lead Hand or his/her designate shall check the roadway prior to the contractor going out again to see if another trip is called for, if another trip is not called for the contractor will be sent home

A list of Contractor Arterial and Local Routes can be found in Appendix F.

Sidewalk Plowing and Sanding: The Public Works Department is responsible for plowing and sanding snow from sidewalks. The priority for winter maintenance of sidewalks is to keep them safe and clear of hazards caused by snow and ice accumulation. The following table describes the maintenance quality standards for snow and ice control on sidewalks within the Township.

Sidewalk

Depth of Snow Time to Clear Snow from the end Treatment standard Accumulation for Service of Snow event or Time to Treat Icy Bare Snow Standard Conditions Surface Packed

All

0-2.5 cm

No maintenance scheduled, sand applied as necessary

All

2.5-5 cm

10 hours

All locations

All

5-10 cm

12 hours

All locations

All

10+ cm

24 hours

All locations

Typically during a winter storm event, roadways are maintained first and sidewalks, although priority are dependent on staff availability due to the severity of the weather event. Sidewalk maintenance generally involves clearing of the snow by plow or snow blower followed with an application of sand or other material for traction. Public Works strives to clear sidewalks in the areas around schools first before proceeding with the remainder of sidewalks.

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Page 124 of 275 Winter Maintenance Procedural Plan – May 2018 Sidewalk clearing is done by tendered contractors on 4 sidewalk plow routes. There is a designated snow removal unit for each of the 4 routes. In addition to the Minimum Maintenance Standards as set out by the Township the following procedures are provided as a guideline for winter maintenance operations for sidewalk plowing and sanding. Appendix “G” List of Winter Maintained Sidewalks (page 77).

Village Snow Removal: Removal of snow will take place on streets taking into consideration public safety, snow storage capability, emergency detour routes, street parking requirements, vehicle and pedestrian traffic volumes and parking lot capacity. Snow is removed in accordance with the Snow Removal listing below:

Sydenham Arterial (Evening)
Verona Arterial (Evening)
Harrowsmith Arterial (Daytime)
Battersea Complete (Daytime)
Sydenham Local (Daytime)
Verona Local (Daytime)
Bellrock Complete (Daytime)
Hartington Complete (Daytime)
Harrowsmith Local (Daytime)
Perth Road Complete (Daytime)
Inverary Complete (Daytime)
Sunbury Complete (Daytime) Village snow removal usually commences as soon as is practicable after a storm. Normal practice for removal is when snow windrows reach a height of 45cm and width at the base of 60cm. Deviation from windrow removal may occur due to parked vehicles on streets within the Villages. As equipment is required to windrow snow for removal purposes, this operation may require the removal of vehicles parked in contravention of the “No Parking By-Law”. The most efficient snow removal operation requires the use of road snow blowers, road graders, ¾ ton trucks. This work is carried out in the time frames noted in the Snow Removal Listing above. Typically the municipality does not remove any snow after 1 am in any Village. Salt or winter sand is applied to the street after snow removal to fully restore safe conditions.

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Page 125 of 275 Winter Maintenance Procedural Plan – May 2018 Snow is hauled to a designated snow storage site (Snow Dump), located in the village of Harrowsmith, on the West Side of Centennial Park Drive behind tennis courts. This storage site has been approved by the Ministry of Environment as an acceptable snow disposal location. This snow disposal platform is constructed of limestone base that is sloped to the rear, with a berm around the two sides and rear, 2m high by 2.5m in depth.

Record Keeping:

Supervisor Responsibilities: The Operations Supervisor will ensure that all Lead Hands, Patrolman, and Operators, including contractors, receive the appropriate Winter Control training prior to the Winter Maintenance Period and keep a record of this training. The Operations Supervisor will make certain that Operators are knowledgeable in how to complete a circle check of their vehicle(s). The Operations Supervisor also will maintain a record of the following:

Hours of Work Record – the Lead Hand/Supervisor or his/her designate will be responsible for scheduling his Operators in such a manner that the Operators’ hours of work will comply with the maximum hours of service as per the Highway Traffic Act, Amendment of Regulation under Order of Council O.Reg 555/06, dated December 13, 2006.

Material Usage Records – the Supervisor will review any adjustments to the records with the lead hand. The Supervisor will use the Dickey-John & GPS information when reviewing the material usage which will be used when a discrepancy exists with a manual entry. Lead Hand Responsibilities:

The Lead Hand or his/her designate will maintain a Daily Log and Patrol Record which will contain details of phone calls, decisions made and associated times. This log will be held on file by the Operations Supervisor. As an example, the Lead hands or his/her designate is responsible for at a minimum the following documentation:

Lead Hand’s Diary and Patrolmen’s Diary – will be kept up to-date on a daily basis and once the diary is completed it will be retained by the Lead Hand for a retention period of ten (10) years. The Lead Hand’s diary will be made accessible for documentation in the event of a damage claim. Entries in the diary will be clear, concise and legible. Page 15 of 97

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Winter Patrol Record – the Lead Hand or his/her designate will complete this record for roads patrolled. This document will provide the date patrolled, roads completed, time, weather and road conditions, any accidents that are observed, who it was patrolled by and when the patrol was completed.

Material Usage Records – the Lead Hand or his/her designate must ensure that usage of material is recorded for each call out and reviewed for accuracy. Adjustments to these records must be completed and agreed upon by the Supervisor.

Winter Operation Record – the Lead Hand must complete a Winter Operation Record for each call out event. This record will provide date, operator identification, call out person, the quantity of sand and/or salt used, time in and time out. The Lead Hand and/or Patrolman will record weather conditions. GPS will identify route taken, type of application used, kilometers from start to finish, which Patrol operated from, application amount of material applied and road & air temperature. Operator Responsibilities:

Operators must inspect their vehicle and sanding/salting equipment prior to every individual call out operation. The Operator will ensure that their vehicle and sanding/salting equipment is cleaned sufficiently after each individual call out operation. The Operators at a minimum must complete the following records: Vehicle Inspection Report (Circle Check) Hours of Work Record Sand and Salt Use Vehicle Inspection Report (Circle Check) - The Operator must perform a circle check prior to leaving the yard for each call out and complete a Vehicle Inspection Report. The Supervisor will keep this report on file for potential audit purposes. No Operator will knowingly leave the yard if their vehicle or equipment has an identified mechanical/operational failure resulting from the completion of the circle check. Failure to complete the circle check and/or the Vehicle Inspection Report may result in a fine issued to the Operator as well as the Township. Failure to comply with the Vehicle Inspection Report and the vehicle is found to be mechanically faulty on the roadway may result in a fine issued to the Operator as well as the Township. If the vehicle develops a minor mechanical failure while in operation but is determined to not be a safety hazard, the Operator is allowed to return the vehicle to the Patrol Yard for repair. If the vehicle develops a major mechanical failure (as outlined in the Vehicle Inspection Report) while in operation, the Operator must find a safe place to pull over and contact immediate supervisor for further instruction. Page 16 of 97

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Hours of Work Record - must show driving time, down time, time off, etc. Requirements for the Completion of Documents: Please note that the above noted records which are to be completed by the Lead Hands and Operator(s) are not to be considered discretionary but mandatory. Full and accurate completion of these documents, according to the applicable procedures, ensures that staff is protected from personal liability by providing solid documentation that Township procedure has been followed. However, it is duly noted that the Lead Hands/Operator will not sustain “personal liability” for recording Township information. In a case of a legal proceeding the Lead Hands/Operator information will be covered by the Township and the Township Solicitor. Always retain the original copy of documents regardless of their appearance. If a document requires correction then a line is to be placed through the incorrect information without making it illegible and continue writing on the original document. Initial corrections or change in the color of ink in the case where you change writing pens. Please assure that your writing is legible for others to read.

Winter Maintenance Procedural Plan Distribution: The Winter Maintenance Procedure Plan is a key document and will be issued to those shown in the distribution list in Appendix “H” Distribution List (page 79). The Winter Maintenance Procedural Plan is a living document. Amendments and updates will be issued by the Area Supervisor or his/her designate.

Hours of Service Documentation Position Lead Hand Driver Light Equipment Operator Night patrolman (2 staff rotating shift) Daytime Weekend Patrol Shift (staff#1) Daytime Weekend Patrol Shift (staff#2) Daytime Weekend Patrol Shift (staff#3) Daytime Weekend Patrol Shift (staff#4)

Week

Arrival

Departure

Mon to Fri Mon to Fri Mon to Fri Mon to Sun Saturday Saturday Sunday Sunday

7:oo am 7:00 am 7:00 am 6:00 pm 6:00 am 12:00 pm (noon) 6:00 am 12:00 pm (noon)

3:30 pm 3:30 pm 3:30 pm 6:00 am 12:00 pm (noon) 6:00 pm 12:00 pm (noon) 6:00 pm

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Page 128 of 275 Winter Maintenance Procedural Plan – May 2018 Hours of service are documented daily as per the Ontario Highway Traffic Act. South Frontenac Township uses the 7 day/70 hrs cycle

Hours of Service Ontario Regulation 555/06 Application – Highway Traffic Act 190 (2) No person shall drive a commercial motor vehicle on a highway except in accordance with this section and the regulations made under this section. 190 (6) No operator shall permit a person to drive a commercial motor vehicle on a highway except in accordance with this section or the regulations made under this section. For any driver, means a 24-hour period that starts at midnight or at such other hour designated by the operator for the driver On-duty time 2) A driver is on duty when he or she drives a commercial motor vehicle for an operator or performs any other work for an operator, including time spent, a) inspecting, servicing, repairing, cleaning and warming up a commercial motor vehicle; b) travelling in a commercial motor vehicle as a co-driver, when the time is not spent in the sleeper berth; c) participating in the loading and unloading of a commercial motor vehicle; d) inspecting and checking the load of a commercial motor vehicle; e) waiting for a commercial motor vehicle to be serviced, loaded, unloaded and dispatched f) waiting for a commercial motor vehicle or its load to be inspected; and g) waiting at an en-route point because of an accident or other unplanned occurrence or situation 2. (1) There are four categories of duty status time for the purpose of this regulation;

Off-duty time, other than time spent in a sleeper berth. Page 18 of 97

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Off-duty time spent in a sleeper berth.
On-duty time spent driving.
On-duty time, other than time spent driving. A declared state of emergency by head of Municipality; “emergency” means a situation or an impending situation that constitutes a danger of major proportions to life or property, whether caused by forces of nature, an accident, an intentional act or otherwise; In a declared emergency the regulation is not in effect during the emergency but comes back into effect the minute the emergency is over. Daily Driving Time
(1) After a driver has accumulated 13 hours of driving time in a day, the driver shall not drive again on the same day. (2) After a driver has accumulated 14 hours of on-duty time in a day, the driver shall not drive again on the same day. Daily Off-Duty Time
(1) A driver shall take at least 10 hours of off-duty time in a day. (2) Off-duty time under subsection (1) that is in addition to the mandatory eight consecutive hours of off-duty time required by Section 9 may be distributed throughout the day in blocks on no less than 30 minutes each. (3) The off-duty time referred to in subsection (2) shall be at least two hours and may be added to the mandatory eight consecutive hours of off-duty time but cannot form part of it. Mandatory Off-Duty Time
(1) After a driver has accumulated 13 hours of driving time from the end of the most recent period of eight or more consecutive hours of off-duty time, the driver shall not drive again unless he or she takes at least eight consecutive hours of off-duty time. Cycle Requirements 7 or 14-day cycle; (you are following the 7 day cycle which is the best for your operation) Page 19 of 97

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(1) An operator shall require that all drivers follow either a 7-day or 14-day cycle, as designated by the operator for each driver. (2) A driver shall follow the cycle designated for him or her by the operator. (3) An operator shall not change a driver’s cycle except as provided by section

A driver who is following a 7-day cycle shall not drive again in that cycle after accumulating 70 hours of on-duty time during any period of seven days or during the period beginning on the day of which the cycle was reset under section 14, whichever is less Mandatory 24 Hours Off-Duty 13. (1) SuPatrol Bect to section 14, a driver shall not drive unless the driver has taken at least 24 consecutive hours of off-duty time in the preceding 14 days. (in other words if a driver is driving continuously day after day, they must take 24 hours off every 14 days) Recap:

A driver must stop driving after accumulating 13 hours of driving in a 24 hour day
A driver cannot drive after accumulating 14 hours of on duty time in a day
A driver cannot drive after accumulating 70 hours in a 7 day cycle
A driver cannot drive continuously without being off duty 24 hours once in the preceding 14 days Ref:

Http://www.mto.gov.on.ca/english/trucks/handbook/secion1-7-4.shtml

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4.0 Road Closures Road Closures and Liaison with the OPP: When visibility declines to a point that it is hazardous to the driving public or snowplow operators to be on the roadway, snowplowing or ice control operations may be suspended. Suspended operations shall be resumed when visibility improves. When weather conditions have rendered a route or roadway unsafe for use and the Public Works Manager or his/her designate determines the road must be closed to all traffic then this decision shall be provided to the Ontario Provincial Police and Emergency Services. The closure of a road in these circumstances must be carried out in conjunction with the Ontario Provincial Police. Accordingly, close liaison must be maintained with the Police to confirm a decision to close a route. Routes closed by Township instruction must be re-opened on Township instruction. The Public Works Manager, Supervisor, Lead Hand, Patrolmen, Emergency Services (Fire and Ambulance), Ontario Provincial Police, Elected Officials and CAO, must be informed as soon as possible of roads closed by weather conditions. The Township will provide “Road Closure” signs and/or barricades to alert the public of the closed road. If at all possible, detours or diversion routes will be decided upon as a result of such a closure. In the event that a detour or diversion is not possible or will further endanger the travelling public by re-routing the traffic to a lesser travelled road, the Township will be held harmless from any motorist continuing forward on the “closed road” once so notified. The Township Public Works Department will be responsible for contacting the local media to notify the travelling public of the closed road(s).

Winter Parking Restrictions The parking of vehicles on Township roads and village streets from 1:00 a.m. to 7:00 a.m. is not permitted from December 1, 2017 to March 31, 2018.

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5.0 Conclusion Final Statement: The Winter Maintenance Procedural Plan laid out above is to establish goals and procedural guidelines for the Township of South Frontenac Public Works Department employees regarding winter maintenance of snow and ice control. It is not to be construed to create any duty to a specific individual or employee but is to act as a guideline for winter maintenance operations for the Township of South Frontenac. This plan is also designed for the public as well as township staff` to better understand the winter control operations being done by the municipality.

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6.0 Appendices 6.1 Appendix “A” Map of South Frontenac

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6.2 Appendix “B” Road Classification Map

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6.3 Appendix “C” Winter Operations Patrol Route Map

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6.4 Appendix “D” Final Winter Control Plan, Winter Control Plow Route Map

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6.5 Appendix “E”

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Insert Snow plow Route W combined Page 65 of 97

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Appendix “F” Snow Plow Routes and Road Names in House and Contractor

SNOW PLOW ROUTES KEELEY YARD W105 Unit #26

W126 Unit #46

W110 Unit #29

W128 Unit #42

W116 Unit #69

W130 Unit #60

W117 Unit #16

W143 Unit #43

W101 SIDE WALKS (SYDENHAM)

W102 Unit #41

PORTLAND YARD W201 Unit #36

W227 Unit #27

W207 Unit #44

W237 SIDEWALKS (VERONA)

W236 Unit #57

W238 SIDEWALKS (H’SMITH)

W242 Unit #8

BEDFORD YARD W313 Unit #14

W338 Unit #38

W314 Unit #47

W308 Unit #2

SUNBURY YARD W429 Unit #45

W408 Unit #41

W423 Unit #53 W401 SIDEWALKS (SUNBURY/BATTERSEA)

W402 SIDEWALKS (INVERARY)

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SNOW PLOW ROUTES KEELEY YARD IN HOUSE W105 #26 - Orser Rd (Rd 9 to Stagecoach Rd). Stagecoach Rd, Railton Rd, Lambert Rd, Campbell Rd, Amey Rd, Scanlan Rd, Fellows Rd, Murvale Rd, Murton Rd, Forest Rd, Country Woods Drive, Loughborough Drive, Sumac Rd, Vienna Cresent, Dailey Rd, Cliffside Drive, Kingsmere Drive W110 #29 - Keeley Rd, Park Valley Rd, Meadow Ridge Drive, Wilmer Rd, Ritchie Rd, McFadden Rd, Norway Rd, Charlie Green Rd, Eel Bay Rd, Shales Rd, Perth Rd Cresent, Hogan Rd, Morrison rd. W116 #69 - Wheatley Street, Bedford Rd, Salmon Lk Rd, Canoe Lk Rd (from rd. 19 to Snug Harbour Church), Cemetary Rd, Walker Rd, Alton Rd East, Fox Ridge Drive, Deer Runway Drive, Clearwater Rd, Botting Rd, Sills Bay Rd, Freeman Rd, Gould Lk Rd, Cottage Lane, Rosedale rd. W117 #16 - North Shore Cresent, North Shore Rd, Leland Rd, Opinicon Rd, Indian Lk Rd, Maple Leaf Rd, MacGillivery Rd, Billy Green Rd W126 #46 - Latimer Rd, Holmes Rd West, Old Boy Rd, Davidson Rd West, Round Lk Rd, Lower Round Lk Rd, Duff Rd, Lakeside Rd, Greenfield Rd, Four Season Drive, Silverwood Estate Drive, Johns Way Rd, Heska Cresent W128 #42 - Coupland Rd, Rickards Rd, Walsh Rd, Asselstine Rd, Ritchie Rd North, Trotter Rd, Hidden Valley Rd, Dean Smith Rd, Hewlett Packard Rd, Keon Rd W130 #60 - Rutledge Rd (Rd 9 East), Perth Rd W143 #43 - Sydenham Rd, Rutledge Rd (Rd 9 West), Mill St (to Beer Store), Stagecoach Rd (from Rd 5 to Firehall), Harrowsmith Rd, Wilton Rd, Yarker Rd, Colebrooke Rd West W102 #41- Sydenham Cemetery, Darling Rd, Cat Trail Parking, Buck & Loughborough Lk Boat Ramp & Dry Hydrant

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SNOW PLOW ROUTES HARTINGTON YARD IN HOUSE W201 #36 - Quinn Rd West, Henderson Rd, Florida Rd, Gorr Rd, Quinn Rd East Boyce rd., Quarry rd. & Fire Hydrant, Watson Rd, Tom Watson, Cedarwood Drive, Valleyview Drive, Forest Hill Place, Maple Drive, Davey Drive, Carleton Drive, Lakeview Drive, Pine Ridge Drive, Bank Street, Revell Rd, McMahon Drive, Verona St South W207 #44 - Hinchinbrooke Rd, Craig Rd, Arena Boundary, Snider Rd, Miller Rd, Verona Sands Rd, Cross Rd, First Lk Rd, Leveque Rd, Clair Rd, Mary Moore Rd, York Rd W236 #57 - Trousdale Rd, Holleford Rd, New Morin Rd, Vanluven Rd, Jamieson Rd, Alton Rd, Loughborough/Portland Boundary Rd, Redmond Rd, John Martin Rd, O’reilly Rd, Bell Rd W227 #27 - Petworth Rd, Kerr Rd, River Rd, Long Swamp Rd, Garrison Court, Camden/Portland Boundary Rd, McConnell Rd, Clarke Rd, Wallace Rd, Bracken Rd, Mclean Rd, Bradford Rd, Whittey Rd, Wolfe Swamp Rd, Ellerbeck Rd W242 #8 - Burnett Rd, Genge Street, Water Street, Cemetery Rd, Salmon Drive, Killdeer Drive, Easy Street, Verona Street North, Short Street, Station Street, Walker Street, Robinson Rd, Harrowsmith Cemetery, Hartington Parking Lot, Parking Lot Verona, Verona Dry Hydrant, Verona Cemetery

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SNOW PLOW ROUTES WESTPORT ROAD YARD IN HOUSE W313 #14 - White Lk Rd, Green Bay Rd, Burns Rd, Garrett Rd, Firehall Rd, Burridge Rd, Dewitt Rd, Sweetman Rd W314 #47 - Buck Bay Rd, Bobs Lk Rd, Bradshaw Rd, Steele Rd, Pine Shores Lane, Anderson Rd, Fish Creek Rd, White Lk Rd West W338 #38 - Canoe Lk Rd, James Wilson Rd East, Devil Lk Rd, Hanna Rd, 12 Concession Rd, Lee Rd, Iawah Rd W308 #2 - Burridge Lk Rd, Haughton Rd, Breese Rd, Hanna Rd (last 300 m), Tobin Rd, James Wilson Rd (last 600m), Hickey Rd, Bradshaw Firehall, Burridge Firehall, Fermoy Hall, Glendower Hall

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SNOW PLOW ROUTES SUNBURY YARD IN HOUSE W429 # 45 - Battersea Rd, Moreland Dixon Rd, Sunbury Rd W423 #53 - Holmes Rd East, Davidson Rd East, Lakefield Drive, Copper Kettle Drive, Maple Crest Drive, Kam Ave, Kahala Court, Sandstone Court, Milburn Rd, Ormsbee Rd, Ida Hill North, Abernathy Rd, Washburn Rd, Sonneveld Rd, Factory Rd, Ida Hill Rd South, Princess Rd, McGarvey Rd, Frontenac Rd, Mount Chesney Rd, Bear Creek Rd, Hitchcock Rd, Stone Point Rd, Maple Hill Way Rd W408 #3 - Eddie Lane, Dixon Rd, Willowbrooke Dr, Summerside Dr, Water St, Sarah St, Cross St, Concession St, Canal Rd, Brewer Lk Rd

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SNOW PLOW ROUTES

CONTRACTOR LOCAL ROADS 24/7

Plow Route 1- Portland Avenue, William Street, Amelia Street, Brewery Street, Cross Street, Point Rd, Morgan Rd, Switzer Rd Plow Route 2- Draper Lake Rd, Little Long Lake Rd (East&West) Plow Route 3- Wilson Rd, Babcock Rd, Lagoon Rd, Peters Rd, Kingston Rd, Maria Street, Park Street, William Street, Railway Street, Notre Dame Street, Ottawa Street, Harrowsmith Church Street, Colebrooke Rd East, Centennial Park Rd, Graham Rd Plow Route 4- Depot Street, Percy Street, Goodrich Street, Bellrock Mill Street (East&West), Bellrock Pepper Street(East&West), Nolan Rd, Meeks Rd, Bellrock Pero Rd, Deerhurst Rd, Leveque Rd North Plow Route 5- Hinchinbrooke Rd North, Masonville Rd, Mallen Rd, Mustard Rd, Reynolds Rd Plow Route 6- Ramparts Rd, Loughborough View Dr, United St, Bradden Rd, Harris Rd, Larry York Rd, Kellar Rd, Sandhill Cemetery Rd Plow Route 7- Wellington Street, Burnt Hills Rd, Carrying Place Rd, Rideau Rd, Sands Rd, Randy Clarke Rd Plow Route 8- Round Lk Rd (from rd. 12 to Latimer), Middle Woodland Drive, Autumn Ridge Drive, Collins Drive, Sleeth Lane (In 50 M from Lower Round Lk Rd), Lake Rd, Ernie Rd Plow Route 9- Fair Grounds Rd, Division Street, Arthur Rd, Corkey Rd (In 100m from Latimer Rd), Spooner Rd West, Deer Creek Drive, Fawn Brooke Drive, White Tail Court, Plow Route 10- Bunker Hill Rd, Deyos Rd, James Wilson Rd (to civic #697 from Deyo, Rd), Timmerman Rd (in 200m from James Wilson Rd) Plow Route 11- Henry Rd, White Rd, New Rd (in 800m from Rd8) Plow Route 12- Massassauga Rd, Roushorn Rd, Frye Rd, Clear Lk Rd, Bedford Mils Rd

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Page 182 of 275 Winter Maintenance Procedural Plan – May 2018 MULROONEY TRUCKING - CONTRACTOR ROUTES

Route #

Patrol Yard

W130

Keeley Yard

W143

Keeley Yard

503A

Hartington Yard

503B

Hartington Yard

504A

Bedford Yard

504B

Bedford Yard

506

Keeley Yard

429

Storrington Yard

461

Storrington Yard

151

Keeley Yard

Spares

Keeley Yard

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SNOW PLOW ROUTES KEELEY RD YARD CONTRACTOR ARTERIAL ROADS MULROONEY NIGHTS 5:00PM TO 5AM ROUTE W130

Rutledge Rd (from RD 9 East), Perth Rd

ROUTE W143 Sydenham Rd, Rutledge Rd West, Mill Street (to Beer Store), Stagecoach Rd ( from Rd 5 to Firehall), Harrowsmith Rd, Wilton Rd, Yarker Rd, Colebrooke Rd West ROUTE 506 Wheatley Street, Bedford Rd, Salmon Lk Rd. Canoe Lk Rd (from Rd19 to Snug Harbour Church)

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SNOW PLOW ROUTES HARTINGTON YARD ARTERIAL RD CONTRACTOR MULROONEY NIGHTS 24/7 ROUTE 503

Rd 38, Bellrock Rd

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SNOW PLOW ROUTE WESTPORT RD YARD ATERIAL RD CONTRACTORS MULROONEY 24/7 ROUTE 504

Westport Rd, Burridge Rd (in to Green Bay Rd) Desert Lk Rd, Bauer Drive,

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SNOW PLOW ROUTES SUNBURY YARD ARTERIAL RD CONTRACTOR MULROONEY NIGHTS 5:00PM TO 5:00AM

ROUTE 429

Battersea Rd, Moreland Dixon Rd, Sunbury Rd

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6.7 Appendix “G” Village

Street

Battersea

Bellrock

Harrowsmith

Hartington

Winter Maintained Sidewalks Side of Road

Length (m)

From

Battersea Road

East

124

Battersea Cross

Sarah Street

Battersea Road

West

138

Wellington St

Battersea Water St

Battersea Road

West

207

Battersea Water St

Sarah Street

Wellington St

South

169

Battersea Road

Battersea Cross

Battersea Cross St

East

Battersea Road

Wellington St

Battersea Water St

West

114

Battersea Road

Sarah Street

Main Street

West

335

Bellrock Road

First Lake Road

Mill Street

North

203

Bellrock Road

Mill Street

Leveque Street

East

Mill Street

Leveque Street

Road 38

East

Colebrook Road E

Harrowsmith Rd

Road 38

East

Harrowsmith Rd

Church St (Harrow)

Road 38

East

Church St (Harrow)

50m N of Church St

Road 38

West

Church St (Harrow)

50m N of Church St

Road 38

West

150

Colebrook Road

Maria Street

Road 38

West

137

Maria Street

Church St (Harrow)

Colebrook Road

North

Road 38

Notre Dame St

Colebrook Road

North

Notre Dame St

Colebrook Road

South

640

Road 38

Notre Dame St

Harrowsmith Rd

North

228

William Street

Harrowsmith Rd

North

William Street

Road 38

Harrowsmith Rd

South

226

William Street

Harrowsmith Rd

South

105

William Street

Road 38

Church St (Harrow)

North

152

Road 38

William Street

Church St (Harrow)

North

Notre Dame St

Road 38

Church St (Harrow)

South

Notre Dame St

Road 38

William Street

East

190

Church Street

William Street

Maria Street

South

Road 38

Notre Dame St

West

151

Maria Street

Colebrooke

Kingston Rd

East

128

Colebrook Rd E

Road 38

Robinson Rd

East

Colebrook Rd W

Wilton Rd

West

299

Hwy 38

Catholic School

Road 38

West

Boyce Road

South

184

Road 38

Boyce Road

Holleford Road

North

149

Road 38

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Inverary

Perth Rd Village

Sunbury

Sydenham

Verona

Perth Road 10

East

325

Holmes Road

Fairgrounds Rd

Perth Road 10

East

241

Fairgrounds Rd

Latimer Road

Perth Road 10

West

187

Division Street

Latimer Road

South

119

Perth Road 10

Fairgrounds Rd

Latimer Road

South

125

Perth Road 10

Division Street

Perth Road Cres

West

150

Perth Road 10

Wilmer Road

Perth Road Cres

East

450

Wilmer Road

Perth Road 10

Wilmer Road

South

Perth Road 10

Battersea Road

East

505

Moreland Dixon

Sunbury Road

Battersea Road

West

213

Moreland Dixon

Battersea Road

West

283

Moreland Dixon

Sunbury Road

Amelia Street

East

196

Brewery Street

Syd William

Amelia Street

West

185

Brewery Street

Syd William St

Brewery Street

South

256

Syd William St

Sydenham Mill

Wheatley Street

West

260

Rutledge Road

Sydenham Cross

Wheatley Street

West

249

Sydenham Cross

George Street

Syd William St

North

415

Brewery Street

Sydenham Mill

Syd William St

South

Syd Church St

Rutledge Road

Sydenham Cross

North

125

Wheatley

Sydenham Mill

George Street

North

377

Portland

Sydenham Mill

George Street

South

296

Bedford Road

Wheatley

Sydenham Mill

East

Rutledge Road

Sydenham Cross

Sydenham Mill

East

247

Sydenham Cross

Syd William St

Sydenham Mill

West

154

Rutledge Road

Brewery Street

Sydenham Mill

West

293

Brewery Street

Syd William St

Rutledge Road

South

300

Syd William St

Stage Coach Rd

Rutledge Road

North

298

Syd William St

Stage Coach Rd

Morgan Dr

West

300

Rutledge Rd

End

Rutledge Road

North

148

Stage Coach Rd

Wheatley St

Stage Coach Rd

West

242

Rutledge Road

Syd Church St

Syd William St

North

Syd Church St

Brewery Street

Syd William St

South

Syd Church St

Brewery Street

Road 38

East

147

Sand Road

George Street

Road 38

East

293

George Street

Water Street

Road 38

East

139

Water Street

Carleton Drive

Road 38

East

508

Carleton Drive

Pine Ridge Rd

Road 38

West

174

Sand Road

Walker Street

Road 38

West

111

Walker Street

Bank Street

Road 38

West

783

Bank Street

Pine Ridge Rd

Road 38

West

103

Pine Ridge Rd

Water Street

North

101

Road 38

Cemetery Road

Water Street

North

Cemetery Road

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South

Road 38

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Winter Maintenance Procedural Plan – May 2018

6.8 Appendix “H”

Road Patrol Schedule and Calendar November 2017

◄ October 2017

Sun

Mon

Tue

December 2017 ►

Wed

Thu

Sat

Fri

25 Morn- Patrol C Afternoon- Patrol D

Night- Patrol A

Nights- Patrol A

Nights- Patrol B

Notes:

Morn- Patrol E

Daily 6pm to 6 am – Patrol A/B

Afternoon-Patrol F Night- Patrol A

Night- Patrol A

Saturday Morning 6am – 12 pm Patrol C Nights- Patrol A

Nights- Patrol A

Nights- Patrol B

Saturday Afternoon 12 pm – 6 pm – Patrol D Sunday Morning 6am – 12 pm Patrol E Sunday Afternoon 12 pm – 6 pm – Patrol F

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December 2017

◄ November 2017

Sun

Mon

Tue

Wed

January 2018 ►

Thu

Fri 1

Sat 2 Morn- Patrol C

Nights- Patrol B

Aft- Patrol D Night- Patrol B

Morn- Patrol E

Morn- Patrol C

Aft- Patrol F

Aft- Patrol D

Night- Patrol A

Nights- Patrol A

Nights- Patrol B

Night- Patrol A

Nights- Patrol A

Nights- Patrol B

Nights- Patrol A

Nights- Patrol B

Morn- Patrol E Aft- Patrol F

Morn- Patrol C

Night- Patrol A 17

Night- Patrol B

Morn- Patrol E Aft- Patrol F

Aft- Patrol D 23 Morn- Patrol C

Night- Patrol A

Aft- Patrol D Night- PATROL A

Morn- Patrol E

Morn-Patrol Draw

Morn- Patrol Draw

Aft- Patrol F

Aft – Patrol Draw

Aft- Patrol Draw

Night- Patrol A

Nights- Patrol A

Notes: Daily 6pm – 6am – Patrol A/B

30 Morn- Patrol C Aft- Patrol D

Nights- Patrol B

Morn- Patrol E

Saturday Morning 6am – 12 pm Patrol C

Aft- Patrol F

Saturday Afternoon 12 pm – 6 pm – Patrol D

Night- Patrol A

Sunday Morning 6am – 12 pm Patrol E

Nights- Patrol B

Night- Patrol B

Sunday Afternoon 12 pm – 6 pm – Patrol F

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January 2018

◄ Dec 2017

Sun

Mon 1

Tue 2

Feb 2018 ►

Wed 3

Thu 4

Fri 5

Sat 6

Morn- Patrol Draw

Morn- Patrol C

After- Patrol Draw

Aft- Patrol D Night- Patrol A

Nights- Patrol A

Nights- Patrol B

Morn- Patrol E

Morn- Patrol C

Aft- Patrol F

Aft- Patrol D

Night- Patrol A

Nights- Patrol A

Nights- Patrol B

Night- Patrol B

Morn- Patrol E

Morn- Patrol C

Aft- Patrol F

Aft- Patrol D

Night- Patrol A

Nights- Patrol A

Nights- Patrol B

Night- Patrol A

Morn- Patrol E

Morn- Patrol C

Aft- Patrol F

Aft- Patrol D

Night- Patrol A

Nights- Patrol A

Nights- Patrol B

Notes: Daily 6pm – 6am – Patrol A/B

Nights- Patrol B

Morn- Patrol E

Saturday Morning 6am – 12 pm Patrol C

Aft- Patrol F

Saturday Afternoon 12 pm – 6 pm – Patrol D

Night- Patrol A

Nights- Patrol A

Night- Patrol B

Sunday Morning 6am – 12 pm Patrol E Sunday Afternoon 12 pm – 6 pm – Patrol F

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February 2018

◄ Jan 2018

Sun

Mon

Tue

Wed

Mrz 2018 ►

Thu 1

Fri 2

Sat 3 Morn- Patrol C Aft- Patrol D

Nights- Patrol B

Night- Patrol A

Morn- Patrol E

Morn- Patrol C

Aft- Patrol F

Aft- Patrol D

Night- Patrol A

Nights- Patrol A

Nights- Patrol B

Night- Patrol B

Morn- Patrol E

Morn- Patrol C

Aft- Patrol F

Aft- Patrol D

Night- Patrol A

Nights- Patrol A

Nights- Patrol B

Night- Patrol A

Morn- Patrol E

Morn- Patrol Draw

Morn- Patrol C

Aft- Patrol F

Aft- Patrol Draw

Aft- Patrol D

Night- Patrol A

Nights-Patrol A

Nights- Patrol A

Nights- Patrol B

Notes: Daily 6pm – 6 am – Patrol A/B

Nights- Patrol B

Morn- Patrol E

Saturday Morning 6am – 12 pm Patrol C

Aft- Patrol F

Saturday Afternoon 12 pm – 6 pm – Patrol D

Night- Patrol A

Nights- Patrol A

Night- Patrol B

Sunday Morning 6am – 12 pm Patrol E Sunday Afternoon 12 pm – 6 pm – Patrol F

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Winter Maintenance Procedural Plan – May 2018

March 2018

◄ Feb 2018

Sun

Mon

Tue

Apr 2018 ►

Wed

Notes: Daily 6pm – 6 am – Patrol A/B

Thu 1

Fri 2

Sat 3

Saturday Morning 6am – 12 pm Patrol C

Morn- Patrol C

Saturday Afternoon 12 pm – 6 pm – Patrol D

Aft- Patrol D

Sunday Morning 6am – 12 pm Patrol E

Nights- Patrol B

Night- Patrol A

Sunday Afternoon 12 pm – 6 pm – Patrol F 4

Morn- Patrol E

Morn- Patrol C

Aft- Patrol F

Aft- Patrol D

Night- Patrol A

Nights- Patrol A

Nights- Patrol B

Night Patrol B

Morn- Patrol E

Morn- Patrol C

Aft- Patrol F

Aft- Patrol D

Night- Patrol A

Nights- Patrol A

Nights- Patrol B

Night- PATROL A

Morn- Patrol E

Morn- Patrol C

Aft- Patrol F

Aft- Patrol D

Night- Patrol A

Nights- Patrol A

Nights- Patrol B

Night- PATROL B

Morn- Patrol Draw

Morn- Patrol C

Aft- Patrol Draw

Aft- Patrol D

Nights- Patrol B

Night- Patrol A

Morn- Patrol E Aft- Patrol F Night- Patrol A

Nights- Patrol A

Nights- Patrol B

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Winter Maintenance Procedural Plan – May 2018

◄ Mrz 2018

April 2018

Sun

Mon

Tue 3

Mai 2018 ►

Wed 4

Thu 5

Fri 6

Sat

Morn- Patrol E

Morn- Patrol Draw

Morn- Patrol C

Aft- Patrol F

Aft- Patrol Draw

Aft- Patrol D

Night- Patrol A

Nights- Patrol A

Nights- Patrol B

Night- Patrol B

Morn- Patrol E

Morn- Patrol C

Aft- Patrol F

Aft- Patrol D

Night- Patrol A

Nights- Patrol A

Nights- Patrol B

Night- Patrol A

Notes: Daily 6pm – 6 am – Patrol A/B Saturday Morning 6am – 12 pm Patrol C Saturday Afternoon 12 pm – 6 pm – Patrol D Sunday Morning 6am – 12 pm Patrol E Sunday Afternoon 12 pm – 6 pm – Patrol F

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***Note: Patrol Subject to Change

Page 196 of 275 Winter Maintenance Procedural Plan – May 2018

6.9 Appendix “I” Distribution / Contact List Name

Position

Mark Segsworth

Public Works Manager

Brian Kirk

Public Works Operations Supervisor

David Holliday

Public Works Technical Supervisor

Jamie Brash

Public Works Facilities/Solid Waste Supervisor

Ed Legrow

Public Works Lead Hand

Dennis McEwen

Public Works Lead Hand

Bill Jones

Public Works Lead Hand

Trevor Greene

Public Works Lead Hand

Phone/Email Phone: 613-376-3027 X 3322 msegsworth@southfrontenac.net Phone: 613-376-3027 X 4347 bkirk@southfrontenac.net Phone: 613-376-3027 X 3333 dholliday@southfrontenac.net Phone: 613-376-3027 X 3350 jbrash@southfrontenac.net Phone: 613-376-3027 X4329 elegrow@southfrontenac.net Phone: 613-376-3027 X 4348 dmcewen@southfrontenac.net Phone: 613-376-3027 X 4363 bjones@southfrontenac.net Phone: 613-376-3027 X 4360 tgreene@southfrontenac.net

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Page 197 of 275 Winter Maintenance Procedural Plan – May 2018

7.0 Appendix “J”

Surrounding Municipality Contact List

Municipality City of Kingston

Stone Mills Township

Central Frontenac Township

Rideau Lakes Township

Tay Valley Township

Loyalist Township

Name

Phone

Darrell Townsend

Phone: 613-546-4291

Kyle Bolton

Phone: 613-546-4291

Bill Linnen

Phone: 613-546-4291

Jeff Thompson

Phone: 613-378-1435

Jason Ashley

Phone: 613-378-1435

Brad Thake

Phone: 613-279-2935

Steve Gould

Phone: 613-279-2935

Rick Commodore

Phone: 613-279-2935

Dan Chant

Phone: 613-928-2251

Clarence Donnelly

Phone: 613-928-2251

After Hours

Phone: 613-802-2104

Bruce Steacy

Phone: 613-928-2251

Harry Merkley

Phone: 613-928-2251

Steve Keeley

Phone: 613-267-5353

Bob Ritchie

Phone: 613-267-5353

Carl Wright

Phone: 613-267-5353

Scott Lawler

Phone: 613-386-7351

Dave McPherson

Phone: 613-386-7351

Bill Craig

Phone: 613-386-7351

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7.1 Appendix “K” Village Sidewalks

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End of Document

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Page 207 of 275

REPORT TO COUNCIL CLERK’S DEPARTMENT

AGENDA DATE:

June 5, 2018

SUBJECT:

Interim Planning Services

RECOMMENDATION: THAT Council direct the COA to engage the County of Frontenac for Interim Planning Services in accordance with the provision of the adopted Shared Services Model And direct staff to further utilize the Recruitment Agency for the Planner position. BACKGROUND: On May 1, in response to the decision of Lindsay Mills to retire at the end of June, Council considered a number of options and focused on Model 3. MODEL 3 – Recruit a Planner Council could choose to separate the role of Planner /Deputy Clerk and direct staff to recruit a Planner. This would meet the needs for professional planning services. The clerk component of the role could be assigned to the Deputy Clerk, who would then be named Clerk. The role of Executive Assistant would be filled and this role would assume the nonclerk duties that Ms. Maddocks is still performing as well as offering support to the CAO and Fire Chief. This model would marginally expand the time available for the Planner to focus on planning opinions, meet the statutory role of the Clerk, and fully support the CAO and Fire Chief. With a Planner and a Clerk on board there is the opportunity for improvements in the service provided. Provided the Township can recruit a Director, plans for assuming delegated authority from the County can proceed. Alternatively Council could ask that the recruitment for a Director be put off pending an assessment of the situation, following a period for the new Planner to become established in their role. Council passed the following resolutions: That Council adopt Model 3 as outlined in the report dated May 1, 2018, Options for Planning Services And that Staff be directed to take the necessary steps to recruit and implement the identified model. Than Council continue to pursue the recruitment for a Director of Development Services and hire a recruitment agency for this role. Postings were issued for the Planner role, closing on May 28. A total of 6 applications were received. Only one candidate approached our requirements and he withdrew his application when contacted for an interview. Quotes have been obtained from three different recruitment firms for the Director role and include the option of including the Planner role. Combined fees will fall within our staffing savings to date.

Our strength is our community.

Page 208 of 275

REPORT TO COUNCIL CLERK’S DEPARTMENT Interim solutions are available to obtain professional planning opinions. These include the use of independent consulting firms or the County of Frontenac planning services. The County has provided the following billing rates for the various levels of planning services needed. County of Frontenac Planning Services - 2018 salary + benefit rates: • • •

Director: $75.88/hour – report review/sign off Manager: $60.94/hour – Twp portion of plans of subdivision/related bylaws/Twp conditions + complex zoning and Official Plan amendments Planner: $43.37/hour – minor variances, consents, zoning bylaws

Services from a private consulting firm will be well in excess of the County rates and the firm will likely have less of an understanding of our current official plan and zoning bylaw. FINANCIAL/STAFFING IMPLICATIONS: Recruitment agency fees will be offset by the year to date savings from the Director position. County of Frontenac services can be funded from both the ongoing gapping of the Director and Planner roles.

ATTACHMENTS: None

Submitted/approved by:

Prepared by:

Wayne Orr

Our strength is our community.

Page 209 of 275

REPORT TO COUNCIL CLERK’S DEPARTMENT

AGENDA DATE:

June 5, 2018

SUBJECT:

Main Street Revitalization Funding Agreement

RECOMMENDATION: That Council approve Bylaw 2018-35 to authorize the Mayor and CAO to enter an agreement with the Association of Municipalities of Ontario for the Main Street Revitalization Funding. BACKGROUND: Council received a report about the new Main Street Revitalization Funding in April and the topic has been discussed by the Public Services Committee and the direction from Council was to enter the agreement and defer any projects to 2019. Loughborough Councillors have prepared a listing of ideas based on a community meeting they convened. Council’s general direction was to focus the funds in the Hamlets with active business sections across the Township. Further discussion will be included as part of the 20189 budget process. We have now received details on the requirements for entering the agreement. A bylaw is required as prepared, as well as insurance certificate and a description of our action plan for 2018. The agreement once authorized by Council will be entered into electronically. The funding guide indicates that the funds are to be used for: • •

Implementation of priority financial incentives in existing Community Improvement Plans Funding for Strategic municipal infrastructure such as: a) Signage – wayfinding/directional and gateway; b) Streetscaping and landscape improvements – lighting, banners, murals, street furniture, interpretive elements, public art, urban forestation, accessibility, telecommunications/broadband equipment, parking, active transportation infrastructure (e.g. bike racks/storage, cycling lanes and paths) and pedestrian walkways/trails; and c) Marketing plan implementation – business attraction and promotion activities, special events.

Staff have reached out to the Frontenac CFDC to see what opportunities exist to leverage these funds in terms of economic development resources. FINANCIAL/STAFFING IMPLICATIONS: The South Frontenac allocation is $54,140.77 to be spent by March 31, 2020. ATTACHMENTS: •

See Bylaw 2018-35

Submitted/approved by:

Prepared by:

Wayne Orr

Our strength is our community.

Page 210 of 275

Loughborough District Parks and Recreation Canada Day Sub-Committee April 18, 2018-7p.m. Attendance: ChairMike Howe,CouncillorRossSutherland, LauraHackett,JohnTrousdale,JoanneBarr, Pam Deline, Sandra Stgsworth, Darlene LaBarre, Sam Kempe Regrets: Jason Silver, Carol Sparling, Bill Arthur, Kerry Arthur Report from the Committee Fireworks Report No news to report.

Flvers/Advertisements/Website SHS will update the posters once again. Sam Kempe to check with the teacher as to when Is a good time to bring in the USB drive. Content for the website can be emailed to Jason Silver to upload. There will be a list of donators to thank in the paper and on the website.

Joannewill organizethe brochure again this year and the ads in the paper. Volunteers

New student council representatives have been elected and will be additional contacts at SHS. Carol Sparling will meet with student council in the near future to discuss volunteer duties.

3 two-hour blocks will need to be assigned to volunteers to be responsible for during the event. Joanne Barrwill arrange for the printing oft-shirts for the volunteers again.A newcolour will need to be selected.

Fundraisine/Finances

A $5000grant wasreceived from Heritage Canada dueto the application ChairMike Howe submitted.

Lyle will begin to canvas the community for donations in early May.

TheCanadaDayaccounthasbeenaccumulatinga small amount ofmoneyovertheyearswhich can help if there are any additional costs that arise. Vendors

There will be a $25 mandatory donation towards the Scoutsfor vendors asthey are potentially taking business from the canteen.

TheLadiesAuxiliarywill havea baketablebutwill not be requiredto paythe $25fee.

Page 211 of 275

Parade

JohnTrousdale confirmed the OPPwill attend the parade. Road closures need to be arranged through Mark Segsworth and Public Works. JohnTrousdale will invite Scott Reid again this year. Pam Deline has confirmed the wagon and will inquire about a Colour Guard for the parade.

Sandra Sigsworth will invite DanAykroyd to take part in the parade/event. Activities

The pony rides and petting zoo have been confirmed. All the face painting volunteers want to return this year. Laura Hackett has a few students that are also interested.

A volunteer is needed to take over the fishing derby as Jamie Define has moved away. It was a huge success and the committee would like to see it continue. The same 2 air castles have been booked. Chair Mike Howe will speak to Mark Segsworth to see If he can arrange for a power source at the large ball diamond. The OPP canine is unfortunately unavailable this year. Chair Mike Howe will contact the Fire Department regarding the water slide. The Women’s Institute will arrange for a historical display in the library again this year. Food No news to report. Music

Sam Kempe will check with Loughborough Public School to see if they have a choir or band that could play during the opening ceremonies. Chair Mike Howe will ask Jason Silver if he has any suggestions for an anthem singer or singers. Jessica Wedden is a fiddter and step dancer and will put on a 45 min -1 hour show. Dark Horse has been confirmed and will play last. The Lions Club is not doing the portable stage rentals any longer. The committee briefly discussed whether to pursue a permanent stage. Miscellaneous

N/A

Next Meeting: Thursday, May 17, 2018 Adjournment: 7:45 p. m. Recording Secretary: Sarah Vandewal

Sydenham Library

Page 2

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Loughborough District Recreation Committee Minutes

Monday, April 30, 2018 Attendance: Vice-Chair Mike Howe, Councillor Mark Schjerning, Councillor Ross Sutherland, Paul Wash Helen Parfltt, Terra Gower Regrets: Chair Tracy Holland, Karl Hammer

Approval of the Agenda Motion to approve the agenda. Moved by: Vice-Chair Mike Howe Seconded by: Terra Gower Carried
Approval of Minutes - Monday, January 29, 2018 . Motion to approve the minutes from Monday, January 29, 2018 Moved by: Vice-Chair Mike Howe

Seconded by: Terra Gower Carried

Business Arising a. Canada Day Update

The Heritage Grant was received in the amount of $5000 towards Canada Day festivities.

There will be familiar bands and new bands/acts this year as well. May 17 is the next meeting and all are welcome. John Trousdale will be coordinating the road closure with Mark Segsworth. Many of the volunteers are returning this year and we also have new additions to the committee.

The committee briefly discussed whether to pursue a permanent stage at The Point. b. South Frontenac Recreation Committee

Most ofthe last meeting was spent on updating the Terms of Reference. Vice-Chair Mike Howe and Chair Tracy Holland had a long discussion after the meeting regarding whatthe function of the local committees are and how to maintain local influence.

The composition of the committee was discussed as weil and the funding model changes.

All facilities will be professionally photographed this year by Paul Wash. c.

Harris Park No news to report.

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Bowes Park No news to report.

e. Wilmer Park

Jamie Brash told Terra Gower that the infleld fill will be brought in in the next week or two. T{m Laprade stated that May 7th will be opening day and Terra would like to know if the fill will be delivered by then as the diamonds are unsafe as they are now. f.

The Point Park

No additional news to report. g. Central Soccer Chair Tracy Holland met with Mark Segsworth and Jamie Brash to discuss the township taking over the maintenance and lining of the fields and what user fees should include. Public school fields are often used over township fields because there are no user fees,

washrooms are usually provided and there is typically room to store equipment. h. Triathlon No news to report. i.

Minor Football No news to report.

Sydenham Canoe Club The Canoe Club Is currently looking for a summer camp employee.

New Business

a. Report on Family Day Events The event ran very smoothly and was thoroughly enjoyed by the community. b. Terms of Reference

The committee briefly reviewed and made changes to the SFRCTerms of Reference to be applicable at the local district level. A draft copy will be available at the next meeting. Next Meeting: Monday, May 28, 2018 @ 6:30 p. m. Parks Tour - Begins at Harris Park Adjournment: 8:00 p.m. Recording Secretary: Sarah Vandewal

Loughborough District Recreation Committee Minutes: Monday, April 30, 2018

Page 2

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Township of South Frontenac Heritage Committee March 26, 2018 at 7:00 pm Council Chambers – 4432 George St Present: Wilma Kenny, Chair, Brad Barbeau, Linda Caird, Michael Gemmell, David Jefferies, Mark Millar Staff: Wayne Orr, Chief Administrative Officer, Angela Maddocks, Deputy Clerk Regrets: Pat Barr, Darryl Silver

Call to Order The Chair called the meeting to order at 6:35 p.m.
Approval of Agenda It was agreed to add “Open Doors” under “Other Business” as requested by David Jefferies. The method of agenda and minute distribution was added to the agenda. This will come up under the “Terms of Reference” discussion. Moved by Brad Barbeau That the agenda be approved as amended.

Seconded by Michael Gemmell Carried

Approval of Minutes Mark Millar’s name had inadvertently been left off of the attendance for the January 30, 2018 meeting. Moved by Brad Barbeau Seconded by Michael Gemmell That the minutes of the January 30, 2018 meeting be approved as amended. Carried.
Business arising from the Minutes a) Fermoy Hall – Update on assessment from February 10 tour The committee reviewed the observations that Wilma Kenny provided in a brief outline of their February 10 tour of Fermoy Hall. Discussions included what would be considered architectural, cultural and/or historical significant. Moved by Brad Barbeau Seconded by Linda Caird That the Heritage Committee recommends that Fermoy Hall be considered for future listing as a place of cultural significance to the United Townships of Bedford and Palmerston dating back to 1866 and that any interior work be done in such a manner as to be sympathetic to the interior design and construction materials. Carried. b) Terms of Reference Review Items that were discussed include: • Where the term “cultural heritage” is indicated, add architectural and/or cultural heritage” throughout the document • Recruitment process for committee members – this is defined in the procedural by-law, the term of office for committee members shall be the same as the term of Council.

Page 215 of 275 • •

Agendas and minutes will be published on CivicWeb in the same manner as other committees of Council. There will be an additional agenda item for declaration of pecuniary interest and general nature thereof. Under “Decision Making/Authority” the last two bullets should be switched in their order and include “or as requested by Council” under the bullet about consideration of applications.

Moved by Michael Gemmell Seconded by Brad Barbeau That the “Terms of Reference” be adopted as amended and the recommended changes be forwarded to Council. Carried. 5) New Business a) Heritage and Museum – Next Steps The committee reviewed the email from John McDougall and his suggested collaborative approach to heritage groups and the promotion of the museum going forward and working together to celebrate our rich rural history while still retaining each groups own mandate. The committee was supportive of the community grant application on behalf of the Portland District and Area Heritage Society for collection management software but felt it did not need to be a party to the application. 6) Information Items/Reference Material: a) Designated Properties - Portland Township Copies were distributed to members as an information item. 7) Other Business a) David Jefferies noted the “Doors Open” Kingston event being held on June16, 2018 with the application for registration deadline being March 23, 2018. It was recognized that there was probably still an opportunity to get South Frontenac sites included and Mr. Jefferies agreed to provide further information to the committee via email the next day. 8) Next Meeting The next meeting is scheduled for Monday, May 28, 2018 at 6:30 p.m. 9) Adjournment The meeting was adjourned at 8:43 p.m.

Page 216 of 275 TOWNSHIP OF SOUTH FRONTENAC BY-LAW NUMBER 2018-34

BEING A BY-LAW TO AUTHORIZE THE MAYOR AND THE CLERK TO EXECUTE A CONDOMINIUM AGRFFMFNT BETWEEN THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC AND MAGENTA WATERFRONT DEVELOPMENT CORPORATION & 1324789 0NTARIO INC. FOR DEVELOPMENT AT JOHNSTON POINT

WHEREAS the owners of Johnston Point, the Township of South Frontenac and the County of Frontenac reached a settlement with respect to a draft plan of condominium;

AND WHEREAS the Ontario Municipal Board approved the draft plan of condominium for the owner’s lands and imposed draft plan conditions for final approval pursuant to the Planning Act of Ontario as amended; AND WHEREAS it is a condition of draft plan approval that the owners enter into a condominium agreement with the Township of South Frontenac and register the agreement on title to the owners’ lands; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH

FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS:

THAT the Mayor and the Clerk are hereby authorized to execute a Condominium Agreement between the Corporation of the Township of South Frontenac and Magenta Waterfront Development Corporation and 1324789 0ntario Inc., a copy of which is attached hereto forming part of this by-Iaw.
THAT this By-law and Agreement shall be registered on title of the property described as Part of lots 23 & 24, Concessions Vl & Vll, District of Loughborough, Township of South Frontenac, County of Frontenac, more particularly described as Units 1-15 and Blocks 16-19 inclusive all as shown on a draft Plan of Condominium dated February 26, 2016, last revised March 31, 2016, prepared by FoTenn Consultants Inc. and certified by Ronald Clancy, Ontario Land Surveyor.
THIS BY-LAW shall come into force and effect in accordance with section

51(26) of the Planning Act, either upon the date of passage or as otherwise provided by the said section 51(26).

Dated at the Township of South Frontenac this fifth day of June, 2018.

Read a first and second time this fifth day of June, 2018. Read a third time and finally passed this fifth day of June, 2018. THE CORPORATION OF THE

TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Clerk-Administrator

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CONDOMiNIUM AGREEMENT

Johnston Point

THIS AGREEMENT made in triplicate this day of

,2018.

BETWEEN:

MAGENTA WATERFRONT DEVELOPMENT CORPORATION And 1324789 0NTARIO INC.

hereinafter collectively referred to as the ?OWNER? OF THE FIRST PART

and -

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

hereinafter referred to as the ?Municipality? OF THE SECOND PART

WHEREAS the Owner appealed to the Ontario Municipal Board resulting from a lack of decision within the requisite 180 day period regarding approval of a Draft Plan of Condominium for Iands more particularly described on Schedule “A” attached hereto (the ?Owner’s Lands?);

AND WHEREAS the Owner, the Municipality, and the County of Frontenac reached a settlement with respect to the Draft Plan of Condominium;

AND WHEREAS the Ontario Municipal Board approved the Draft Plan of Condominium for the Owner"s Lands and imposed draft plan conditions, pursuant to the PlanningAct, as amended; AND WHEREAS the Plan of Condominium creates 15 Residential Units, a common access road,

and a common waterfront passive recreational area, with the common elements owned by the Condominium Corporation (as such term is defined below) and governed by the Condominium Act, 1998 (the “Act?) the Declaration and the By-Iaws of the Condominium Corporation, each Unit owner being an owner of the Condominium Corporation;

AND WHEREAS it is a condition to draft plan approval that the Owner enter into a Condominium Agreement with the Municipality and register this Agreement on title to the Owner"s Lands in accordance with section 51(26) of the Planning Act; AND WHEREAS the Owner shall register a Declaration and Description under the Actin order to create a Vacant Land Condominium Corporation upon the Lands described in Schedu!e “A” attached hereto, and upon creation of the Vacant Land Condominium Corporation (the “Condominium Corporation”), the Condominium Corporation shall assume all of the obligations of the Owner pursuant to this Agreement;

NOW THEREFORE THIS AGREEMENT WITNESSETH thatin consideration of the approval of the Plan of Condominium and other good and valuable consideration, the Owner hereby agrees with the Municipality as follows:

q . The Owner shall, at its sole risk and expense and to the satisfaction of the Municipality,

construct, use, operate and maintain those facilities and works set out in the Plan of Condominium Drawings in accordance with the terms of this Agreement. The Plan of

Page 218 of 275

Condominium Drawings listed in Schedule “C” are hereby incorporated by reference into this Agreement. Without Iimiting the generality of the foregoing, the Owner agrees that it shall build all private Ianes to the Municipal standard for private lanes. The originals of the Plan of Condominium Drawings are on file in the offices of the Municipalil? and shall govern in the event of any dispute.

2.’ As a condition of this agreement and without which this agreement shall have no effect, the Owner shall:

a. execute and deliver this Agreement to the Municipality;

b. obtain a consent to registration of this Agreement in a form satisfactory to the Municipality from the holder of any mortgage or other encumbrance of the Owner’s Lands that will be outstanding on the date of registration of the Plan;

c. pay in full all outstanding taxes, drainage and unamortized Iocal improvement charges on the Owner"s Lands;

d. pay in full all outstanding invoices issued by the Municipality with respect to the Plan;

e. deliver to the Municipality an original copy and an 8%? X 14? reduced copy of the final Plan forwarded to the County for registration; f. deliver:

i. to the County of Frontenag eight (8) mylars and four (4) paper prints of the completed Plan;

it. to the Township of South Frontenac, four (4) copies of all reference plans and four (4) copies of all conveyance documents for all easements and Iands being conveyed to the Municipality, if any;

iii. to the Township of South Frontenag a surveyor’s Certificate to confirm that the Iots and blocks on the Plan conform to the permitted minimum area requirements for each Iot and the maximum density requirements in the Zoning By-Iaw of the Municipality; and tv. to the Township of South Frontenac and the County of Frontenac, a digital file in AutoCAD format of all required drawings;

g. provide certification from the Owner"s Professional Engineer that the facilities and services have been installed and are sufficient to ensure the independent operation of the Condominium Corporation. Alternatively, if any facilities or services have not been installed such that the Condominium Corporation can operate independently, then the Owner will be required to engage the services of a qualified quantity surveyor or professional engineer to provide a calculated amount of the required security for one hundred percent (1 00%) of the required works. The security shall be provided in a form satisfactory to the Municipality in its sole discretion and shall be in compliance with the Act. 3. The following Schedules are attached to and form part of this Agreement: Schedule “A” - Description of Lands Schedule"B” - Security

Schedule ?C? - Plan of Condominium Drawings Schedule “D” -

Grants of Easement and Other Public Lands

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Schedule “E” - Municipal Conditions 4. The Owner shall comply with any amendments, additions or deletions to the Plan of Condominium Drawings that the Municipa!ity may reasonably require after the date of

this Agreement in order to better ensure the proper and orderly development of the Owner’s Lands.

s. Without limiting the generality of the Owner"s obligations set out in clause 1 of this Agreement, the Owner covenants and agrees that it shall comply with those municipal conditions set out in Schedule “E” to this Agreement.

The Owner shall deliver to the Municipality those deeds or grants of easement or rightsof-way set out on Schedule ?D?.
If required by the Municipality, the Owner shall employ an engineer Iicensed and in

good standing with the Association of Professional Engineers of Ontario to supervise all engineering functions including but not limited to: a. the preparation of calculations, contours, designs, plans and specifications; b. the preparation and furnishing of all required drawings; c. the preparation of the necessary contracts; d. the obtaining of all required federal, provincial and municipal approvals; e. the provision of the field Iayout, contract administration and construction supervision;

f. the maintenance of all records of construction and upon completion to advise

the Municipality of all construction changes and to prepare all final and ?as constructed? plans and drawings as may be required by the Municipality; and g-

acting as the Owner’s representative in all matters pertaining to the construction.

The Owner shall furnish all plans, specifications, designs, calculations, contours, or other information pertaining to the Owner’s Lands as the Municipality may require. No contract shall be awarded and no work shall commence or be continued without

the prior written approval of the design and inspection of the work by the Municipality.

All required inspections shall be performed by the Municipality whose determination of whether any work has been constructed to its satisfaction shall be final.
The Owner shall not transfer title to any Unit within the Plan until after this agreement, all deeds, grants of easement and O.3 metre reserves in favour of the Municipality and related reference plans of survey have been registered, as required. 11 .A!l civic addresses and 911 numbers for use within the Plan shall be allocated by the

Municipality. The Owner shall advise each purchaser of a Unit of its correct number. 1 2.The Owner shall submit proposed Iane names to the Municipality for approval. The naming and installation of civic addresses and Iane signs shall be in accordance with the Municipal Standards for 911 and Emergency Preparedness and at the Owner’s expense. The location of all entrances to all Units, including the location of culverts and 911 civic address signage shall be shown on a plan approved by the Municipality prior to issuing a building permit for development within the Lands. 13. The Owner covenants and agrees that nothing in this Agreement releases the Owner

Page 220 of 275

from the obligation to comply with the provisions of all other by-Iaws of the Municipality that may now or in future be in effect. 14. All construction within the Owner"s Lands shall be carried out in accordance with any

noise by-Iaw of the Municipality which may be in effect from time to time. 15. Time shall be of the essence of this Agreement and of any extension of time that may be agreed upon by the pait?ies. 16. The Owner hereby grants to the Municipality, its servants and contractors, a licence to enter the Owner’s Lands during normal operating hours for the purpose of inspecting the real property within the Plan of Condominium and to perform any work arising from or the result of any default by the Owner under this Agreement. 17. It is the intent of this Agreement that the Municipality shall notincur any expense for the development of the Owner"s Lands and every obligation of the Owner under this Agreement shall be deemed to include the words ?at the expense of the Owner?, unless specifically stated otherwise. 18. In the event the Owner is in default in the performance of any obligation under this

Agreement and such default continues more than fifteen (1 5) days after the Municipality delivers written notice to the Owner requiring the Owner to remedy the default, the

Municipality may, without further notice to the Owner, do such thing at the Municipality"s expense as it may reasonably require necessary to remedy the default, and the Municipality may recover the expense incurred in doing such thing by action or the same may be recovered in Iike manner as municipal taxes in accordance with the provisions of Section 446 of the Municipal Act, 2001, s.o., 2001, C. 25, as amended. 19.The Owner agrees to reimburse the Township of South Frontenac and County of Frontenac for all Iegal, engineering, planning, administrative expenses and permit fees including the cost of any peer review that the Township of South Frontenac or County of Frontenac may require in relation to the condominium. 20. All invoices, costs and expenses received or incurred by the Municipality and payable by the Owner shall be paid within thirty (30) days of the Municipality’s invoice or demand for payment to the Owner, failing which the Owner shall be in default under this Agreement and shall continue in default until payment plus all accrued interest is made in full.

21 .lnterest shall be paid by the Owner on all overdue amounts at the same rate per annum and calculated in the same manner as the Municipality charges on overdue municipal taxes and any payments received shall be applied first on account of accumulated interest and then on the outstanding amount.

22.The Municipality shall undertake the registration, at the Owner’s expense, of this Agreement against the title to the Owner"s Lands and, in accordance with s. 51(26) of the Planning Act, all of the terms and conditions of this Agreement may be enforced against the Owner and any and all subsequent owners of the Owner"s Lands. 23.The Owner shall ensure that the requirements of this Agreement are brought to the attention of its contractors, employees and workers prior to the start of any construction. 24. All covenants in this Agreement shall be construed as being joint and several and that, when the context so requires or permits, the singular number shal! be read as if the

plural were expressed, and the masculine gender as if the feminine or neuter gender, as the case may be, were expressed. 25. Pursuant to s. 51(32) of the PlanningAct, the Draft Plan of Condominium Approval shall

Iapse on June 28, 2019 if the final approval has not been given, notwithstanding the

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entering into of this Agreement, unless an extension is requested by the Owner and, subject to review, granted by the approval authority. Pursuant to s. 51(33) of the Planning Act, the owner may submit a request to the approval authority for an extension of the Draft Plan of Condominium Approval. The extension period shall be for a

maximum period of three (3) years and must be submitted prior to the Iapsing of Draft Plan Condominium Approval. Further extensions may be considered at the discretion of the Municipality and the County of Frontenac. 26. Any dispute between the parties with respect to this Agreement shall, at the req uest of a party, be submitted to arbitration pursuant to the Arbitrations Act 1991 and the decision of the arbitrator or, if more than one, the decision of a majority shall be final and binding on the parties.

Each party shall pay its own costs of the arbitration and shall share equally the costs of the arbitrator(s).

28.Any notice required to be given by the parties to this Agreement shall be given by registered mail at the last known address for service of the parties, or at such other addresses as the parties may specify from time to time, (provided that in the event of a postal disruption, notice shall only be given by hand) and shall be deemed to have been delivered on the third day after the date of deposit in the post office. 29. The Owner agrees that if any section, clause or provision of this Agreement is for any reason declared by a Court of competent jurisdiction to be invalid the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the section, clause, or provision so declared to be invalid and it is hereby declared to be the intention that all the remaining sections, clauses or provisions of this Agreement shall remain in full force and effect, notwithstanding that one or more provisions thereof shall be declared to be invalid.

The parties shall, upon reasonable request of the other, execute any further documents as may be required for the more perfect and absolute performance of the terms and conditions.

31 .ln addition, the Owner and each and every subsequent owner of the Lands or a part thereof acknowledges notice of and agrees to be bound by all of the provisions of this

agreement and, in particular, those provisions set out in Schedule ?E?. 32.This Agreement shall enure to and be binding upon the parties hereto, and their respective successors and assigns.

IN WITNESS WHEREOF the parties hereto have by the hands and seals executed this agreement as of the first date set out above. SIGNED, SEALED AND DELIVERED: THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ronald Vandewal - Mayor

Wayne Orr - CAO

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MAGENTA WATERFORNT DEVEIOPMENT CORPORATION Name: Office: Name:

Office:

l/We have authority to bind the corporation

Page 223 of 275

SCHEDULE “A” LEGAL DESCRIPTION

Part of Lots 23 & 24, Concessions 6 & 7, Geographic Township of Loughborough, Township of South Frontenac, County of Frontenac, more particularly described as Units 1-15 and Blocks 1619 inclusive, all as shown on a draft Plan of Condominium dated February 26, 201 6, Iast revised March 31, 2016, prepared by FOTENN Consultants Inc. and certified by Ronald Clancy, Ontario Land Surveyor.

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SCHEDUIE “B”

SECURITY

Where, at the date of registration of this Agreement, not ah facilities and services have been constructed in accordance with the approved drawings the Owner agrees to post security in an amount equal to 1 00% of the certified estimate of the cost to construct all required facilities and services, such estimate to be to the satisfaction of the Municipality.

Upon completion to the satisfaction of the Municipality of the works and facilities to be constructed in accordance with this agreement, if any, and upon receipt of the certificate of the consulting engineer required by clause 2(g) of this Agreement, the security or any balance thereof remaining shall be returned to the Owner.

Page 225 of 275

9 SCHEDULE ?C?

PLAN OF CONDOMINIUM DRAWINGS 1.

Draft Plan of Vacant Land Condominium, dated February 26, 201 6, Iast revised March 31, 201 6, prepared by FOTENN Consultants Inc. and certi.fied by Ronald Clancy, Ontario Land Surveyor comprising a total of 15 Residential Units and 4 blocks.

THE ORIGINAL PLANS ARE NOW ON FILE IN THE MUNICIPAL OFFICES AND SHAII BE REFERRED TO IN THE EVENT OF ANY DISPUTE.

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SCHEDULE “D”

GRANTS OF EASEMENT AND OTHER PUBLIC LANDS

The Owner shall convey to the Municipality in fee simple, free of any encumbrances, those Iands described as on Plan for purposes of a 0.3m reserve. Such O.3 metre reserve shall be held in trust by the municipality for the purpose of denying additional access to North Shore Road.

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SCHEDUIE “E”

MUNICIPAL COND?TIONS

The Owner further covenants and agrees as follows: 1 . In this Schedule “Plan” shall mean the Plan of Condominium, as finally approved. 2.

The drainage of surface water within the Plan is the sole responsibility of the Owner and all subsequent purchasers of Units, who shall provide and maintain adequate drainage of surface water in accordance with the Approved Plan of Condominium Drawings.

The Owner shall include in each agreement for the purchase and sale of any Unit, notice that the Purchaser will be bou nd by the following provisions which shall, without Iimiting

the generality of the foregoing, also form part of this Agreement, binding on the Owner: (a) That every owner of a Unit shall be responsible for ensuring that all wastes are disposed of in compliance with the Municipality"s waste management by-Iaws and all other applicable Iaws. A

Wll

(b) The pu rchasers acknowledge receiving the following reports/Ietters and hereby agree to comply with the recommendations contained therein: (i) Environmental Impact Statement, dated March 1, 2014 prepared by Ecological Services;

(ii)Environmental Impact Statement, dated June 12, 2014 prepared by Ecological Services;

(iii) “Hydrogeological Assessment at Johnston Point”, dated June 2014 prepared by WESA;

(iv) “Stormwater Management Brief for the Johnston Point Condominium”, undated, prepared by Asterisk Engineering Corporation and associated drawings (v)Letter from the Cataraqui Region Conservation Authority to the County of Frontenac dated November 12, 201 4;

(vi)Archaeological Assessment (Stage 1-4) Report by Abacus Archaeological Services.

maintenance and repair of all services contained within the individual Unit, which are owned by the individual Unit owner. (d) Purchasers acknowledge and agree that all vegetation with the exception ofinvasive

species shall be retained and maintained in their natural state within 30 metres of the shoreline. Within this 30 metre buffer area, no structures shall be built and the area shall

remain in its natural state with respect to soil and vegetation, with the exception of a permitted pathway to the water. (e) Purchasers acknowledge and agree that no development (including withoutlimitation wells, structures, buildings or sewage disposal systems) or site alteration shall be

permitted within 50 m of the shoreline of Loughborough Lake and within 120 metres of the edge of the Provincially Significant Wetlands without first obtaining written permission from the Conservation Authority.

(f)Purchasers acknowledge and agree that within the Provincially Significant Wetlands

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there shall be no construction of any structures, including without Iimitation, docks, marine facilities and pathways and the shoreline shall not be altered in any way, subject only to removal of invasive species. Within Long Bay docks may be approved in accordance with this Agreement.

(g)All purchasers acknowledge and agree that all wells and septic systems shall be operated and maintained in accordance with all applicable laws, or decommissioned in accordance with all applicable Iaws.

(h)All purchasers acknowledge and agree that all development on the Lands within 120 metres of the Provincially Significant Wetlands and within 50 metres of the shoreline of Loughborough Lake is subject to the ?Development, Interference with Wetlands and Alteration to Shorelines and Watercourses Regulation? (Ontario Regulation 1 48/06). The regulation requires that the purchaser obtain the written approval of the Conservation Authority prior to any altering, straightening, changing, diverti ng orinterferingin any way with the channel of such watercourses.

(i)All purchasers acknowledge and agree that should deeply buried archaeological remains be found on the property during its development, that the Ministry of Tourism and Culture shall be notified immediately. The purchasers fuit?her agree that any discovery of an aboriginal or archaeological artefact or resource is subject to controls under the Ontario Heritage Act and those archaeological resources shall not be removed without the approval of the Ministry of Tourism and Culture. In the event that any h uman remains are discovered, the purchasers agree to immediately contact the Ontario Provincial Police, the Ministry of Tourism and Culture, the Registrar or Deputy Registrar of the Cemeteries Regulation Unit of the Ministry of Consumer and Commercial Re!ations ((416) 326-8404) and the Municipality.

(j) All purchasers agree that if during the process of development any archaeological resources or human remains of aboriginal origins are encountered, the Algonquins of Ontario Consultation Office will be contacted immediately at: Algonquins of Ontario Consultation Office 31 Riverside Drive, Suite 101 Pembroke, Ontario K8A 8R6 Te(. 613-735-3759 fax 61 3-735-6307

e-mail: algonquins@nrtco.net 4.

The Owner shall provide to every purchaser of any U nit a site servicing plan showing the Iocation of the building envelope, including the house, well, primary and alternate sewage locations for the Unit.

s. The identified primary and alternate sewage system Iocations shall be reserved and maintained solely for that purpose. No construction of wells, homes, driveways, pools, garages or any other structu re is to take place in the primary or alternate sewage system Iocation.

The primary and alternate sewage disposal Iocations vvere selected due to the suitability of those areas to provide an ideal area to treat sewage. No deviation will be permitted in the sewage disposal system locations unless, if it becomes necessary to deviate from the approved Iocation, an engineering report and system design as well as a terrain analysis is provided to the satisfaction of the approval authority. The alternative Iocation must also include an impact assessment on adjoining properties.

Proposal for sewage disposal systems which produce a higher quality of effluent will be considered and encouraged by the approval authority in situations where protection of human health or the quality of surface water or groundwater is an issue.

Page 229 of 275

13 8.

The Owner acknowledges and agrees that the Municipality will not be assuming or

maintaining the roads within the Plan and will have no obligation to undertake any works to improve, widen or upgrade the aforesaid roads at public expense at any time. The operation and maintenance of all roads and driveways within the Plan are the sole cost and responsibility of the Owner. 9.

The Owner acknowledges and agrees that the Municipality shall not be responsible for providing fi re, ambulance and other emergency services to any u nit if the operator of the emergency vehicle, having made reasonable efforts in the circumstances, determines that the condition of the roads or driveways as constructed or maintained at the time, prevents the vehicle from being operated properly or safely in order to access or exit any given unit.

The Owner acknowledges and agrees that the Municipality shall not provide curbside waste disposal services to any unit within the Plan. Waste pickup will be available at the Township Road.

The Owner acknowledges and agrees that any development or redevelopment is su bject to land use planning controls and Ontario Building Code permits and approvals, intended to, among other things, conserve shorelines and woodland areas in their natural state.

The Owner acknowledges and agrees that every owner of a U nit shall be responsible for operation and maintenance of their water system in accordance with all applicable Iaws.

It is the responsibility of the Owner and each subsequent owner of a Unit within the Plan of Condominium to make whatever arrangements with Hydro One and such other utility provider as are necessary for the installation of hydro-electric, telephone and other utility services for the Unit.

TheOwnershallconfirmthatsufficientwire-Iinecommunication/telecommunication

service to the proposed development exists. In the event that such infrastructure is not available, the Owner is hereby advised that the Owner may be required to pay for the connection to and/or extension of the existing communication/telecommunication infrastructu re. If the Owner is req uired to demonstrate to the Municipality that sufficient alternative communication/ telecommunication facilities are available within the

proposed development, such facilities must be sufficient to enable, at a minimum, the effective delivery of communication/telecommunication services for emergency management services (i.e. 911 Emergency Services). 15. The Owner shall endeavour to maintain all existing grades along the edge of the boundary of the Plan. 16.

The Owner hereby agrees to indemnify and save harmless the Municipality against all actions, causes of action, suits, claims, demands and costs whatsoever arising by reason of any matter under this Agreement, including without limitation any actions, causes of action, suits, claims, demands or costs directly or indirectly related to the construction, use, operation or maintenance of the roads within the Plan, including the inabilit? to operate an emergency vehicle properly or safely in order to access or exit any given unit due in whole or in part to the condition of the roads or driveways within the Plan at the time.

The Owner shall agree in writing to satisfy all requirements, financial and otherwise of the Municipality concerning the provision of private Ianes and upgrading of roads, installation of services and d rainage, in accordance with the Municipality"s standards and p roced u res.

The Iocations of proposed dwellings and septic locations on Units 7 and 15 shall be

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evaluated by a qualified environmental consultant and an addendum to the Environmental l mpact Statement and terrain analysis reports shall be prepared to confirm the Iocations and any conditions necessary for construction. 19.

The boundaries of the common element open space shall ensure that a 5m buffer between any Units and the wetland boundary within the common element open space is established, to the satisfaction of the Municipality.

Priyate roads included in the Plan identified as Blocks 16 and 17 shall be constructed to

the Municipality"s standards for new private Ianes and final approval of the constructed roads shall be obtained by the Owner from the Municipality"s Public Works Manager. Private roads must be completed prior to registration of the condominium agreement. 21.

Private roads included in the Plan identified as Blocks 16 and 17 shall be Iocated a

minimum of 30 metres from the nearest point of any wetland or waterbody. 22.

All driveway construction for each Unit shall require Site Plan Approval. All driveways shall be Iocated a minimum of 30m from any waterbody and shall be designed by a qualified Engineer to ensure mitigative measures are applied to direct stormwater runoff and reduce erosion. The Driveway shall be constructed to the satisfaction of the Municipality.

The Owner agrees to undertake traffic counts at North Shore Road and to construct the entrance Iocation at the road to a standard acceptable to the Municipality, particularly in

regards to safe sight Iines and any requirement of the Municipality related to traffic counts.

Private roads identified as Blocks 16 and 17 to be created as “Common Elements”,

including the “Existing Roadway Easement over Private Lands?, shall be named to the satisfaction of the Municipality. 25.

The Owner agrees to survey the wetland boundary of Unit 14 prior to construction of any driveway within the Unit. The driveway shall be located a minimum of 30 metres from the boundary of the surveyed wetland and said location shall be confirmed by an Ontario Land Surveyor. The driveway shall be constructed by the Owner as a condition of sale of the Unit. This condition shall be included in the agreement of purchase and sale for Unit 14.

The Owner acknowledges the Ietter dated September 3, 2014 from KFL&A Public Health to the County of Frontenac and agrees that the recommendations contained therein shall be implemented.

Subject to Condition 3 7(xi) the Owner agrees that any dock that is placed at Unit 2 shall be Iocated on the western shore of Unit 2 so that the dock is not Iocated along Long Bay,

but is on the open water of Loughborough Lake. Only one (1 ) dock shall be permitted to service Unit 2, and all other existing docks shall be removed as a condition of Site Plan Approval for Unit 2. 28.

Subject to Condition 37(xi), the Owner agrees that only one (1 ) dock shall be permitted to service U nit 1, and all other existing docks shall be removed as a condition of Site Plan approval for Unit 1 .

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15 29.

In recognition that access to the open water of Long Bay from proposed Unit 6 is by way of an island within a wetland, the Owner agrees that a walking bridge will be installed

under the supervision of the Cataraqui Region Conservation Authority to provide this access to Long Bay. Such walking bridge must be installed to the satisfaction of the Cataraq ui Region Conservation Authority and the Municipality prior to registration of the Description and this Agreement. 30.

The Owner agrees that Block 18, Common Element Open Space, shall be governed by Condominium Rules to, at a minimum and without limitation, prohibit the removal of

any vegetation within this area and to prohibit the creation of walkways and structures. Use of the Common Element Open Space shall be restricted to passive recreational uses and all motorized vehicles shall be prohibited. For the purposes of this section, “passive recreational uses” shall not include trails, hunting, motor boating, or use of any motorized vehicle. An overlook/viewing area shall be permitted in this Block; such overlook to be Iocated adjacent to the private road and to be subject to Site Plan Approval. 31.

The Owner shall convey up to five percent of the Iand included in the Plan to the Municipality for public park purposes. Alternatively, the Municipality ma)/ require cashin-Iieu for all or a portion of the conveyance. The conveyance of Iand or the payment of cash in lieu shall be completed to the satisfaction of the Municipality prior to registration of this Agreement.

The Owrier agrees to implement the following mitigation measures with respect to utilities and on-site works:

i. The private road shall be posted with a 30 km/h speed Iimit sign placed to the satisfaction of the Municipality; it. A turtle crossing and education sign developed to the satisfaction of the Municipality shall be installed on the private road near the southern end of Unit 13;

iii. The private road shall be maintained as a gravel surface only; for clarity, no future hard surface paving shall be permitted without additional environmental impact analysis; tv. A Iand owner education program and environmental sensitivity information

package shall be developed and provided to every owner of a Unit and the clausi shall be included in all agreements of purchase and sale for any unit enclosing the education information package; and v. A permanent exclusion fence shall be constructed on both sides of the private

road along the frontage of Units 6 and 8, to the satisfaction of the Municipality, and subject to any necessary approvals from the Cataraqui region Conservation Authority. 33.

Speed Iimit signs shall be erected at the water at the entrance to Long Bay advising that all watercraft shall adhere to a maximum 10 km/h speed Iimit

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16 34.

The Owner acknowledges that the development of all Units shall be subject to Site Plan Control Approval. Site Plan Control applications shall be circulated to the Cataraqui Region Conservation Authority for review and comment prior to Municipality approval. Prior to applying for any building permit the owner of any Unit shall obtain Site Plan Control Approval and enter into a Site Plan Control agreement with the Municipality, which agreement shall include, but not be Iimited to, the following. i) An approved Site Plan showing the Iocation of all structures, including the septic disposal system and well, consistent with the recommendations of the Environmental Impact Statement;

ii) A Iocation for the alternate septic disposal system Iocation, which Iocation shall not be developed;

iii) The Iocation of any walkway to the water, where such walkway is permitted iv) The location of any dock, where a dock is permitted; v) The Iocation of any driveway; and vi) Notwithstanding Condition 37 (iv), all living trees on each Unit greater than 4 inches in diameter at breast height shall be maintained unless approved for removal as part of Site Plan review. 35.

The Owner shall implement all conditions contained in any MNR&F Benefit Permit, if issued, related to Grey Rat Snakes and Blandings Turtles or any other species at risk identified. The Owner also agrees to incorporate such conditions into the Declaration.

The Owner agrees that access to Units 1,2,3,4,5 and 14 shall be obtained over the abutting portion of the existing Iane that is Iocated on adjacent private Iands. This access shall be formalized by easement and contained within a joint use and maintenance agreement between the Owner and the owners of the adjacent lots acknowledging that the existing residential Iots” access over the Iane will be maintained back to North Shore Road. The joint use and maintenance agreement for access shall be registered on title between the Condominium Corporation and the owners of the adjacent properties. The joint use and maintenance agreement shall be to the satisfaction of the Municipality and shall be established prior to the registration of the Plan.

The Owner shall include in the Declaration the following provisions which shall, without Ii miting the generality of the foregoing, also form part of this Agreement, binding on the Owner:

i. all access roads and driveways shall be set back a minimum of 30 m from all wetlands and water bodies; it. silt barriers between all construction areas and wetlands or other water bodies

shall be installed and maintained throughout the construction process until all disturbed areas have been revegetated;

iii. all building envelopes and septic beds shall be located at the top of slope, complying with the setback distances established in Attachment C to the Conditions of Draft Approval;

tv. subject only to condition 37 (v), (vii), all living trees greater than 4 inches diameter at breast height within 40 m of any water body shall not be removed, with the exception of trees knocked over naturally;

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v. subject only to condition 37 (vii), all vegetation, with the exception ofinvasive species, shall be retained and maintained in their natural state within 30 m of all water bodies;

vi. An Ecological Committee shall be set up as part of the Condominium Board whose mandate shall be to promote environmental stewardship initiatives on Johnston Point;

vii. Notwithstanding sub-paragraphs 37(iv) and (v) above, the owner of a Unit, with the exception of Units 7, 9, 12, 13 and 15, may construct a walkway to the water provided that the walkway is no wider than 1 .5m and provided that the walkway is constructed in the Iocations set out in the drawing attached to the Conditions of Draft Approval as Attachment A. Any deviation from these prescribed Iocations may only be considered if in consultation with a qualified environmental professiona! to the satisfaction of the Municipality; viii. The Owner shall construct the walkways to the water as a condition of sale of the Units where a walkway is permitted. This condition shall be included in the agreement of purchase and sale for all Units where a walkway is permitted; ix. The existing Butt?ernut tree at Unit 8 shall be retained and no development shall be permitted within 25 m of the tree; x. Signage shall be installed at the PSW boundary to ensure residents do not alter, fill or negatively impact the PSW, which signage shall be worded to the satisfaction of the Municipality and the CRCA; xi. Docks may only be constructed on units 1, 2, 3, 4, s, 6 (Unit 6 is subject to obtaining access in accordance with these conditions), 8, 10, 11 and 14 provided that the following restrictions are complied with: 1 . docks may only be constructed at the general locations identified on Attachment A to the Conditions of Draft Approval ;

The joint use docks may only be constructed in accordance with all applicable approvals issued by the Cataraqui Region Conservation Authority and/or the Ministry of Natural Resources and Forestry;
docks must be floating or pole docks;
no aquatic vegetation shall be removed during construction, use or maintenance of any dock;

s. the surface area of any dock Iocated in Long Bay shall not exceed 15 m” and its Iength shall not exceed 8 m; 6. subject to 37 (xii), the surface area of any dock not !ocated in Long Bay may not exceed 20 m” and its Iength shall not exceed 8 m; 7. the Owner shall work with any purchaser of any Unit to determine their preference and docking needs and shall facilitate the installation and permitting of all docks as a condition of sale of the Units where a dock is permitted. As per condition 37 (xi) 2, dock Iocation and construction shall only occur followi ng CRCA and/or MN RF permit issuance. This condition shall be included in the agreement of purchase and sale for all Units where a dock is permitted.

xii. Joint use docks may be constructed on Unit 10 to provide shared docking for the owners of Units 7, 9, 12, 13 and 15, subject to the following restrictions:

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1 . The Owner"s qualified environmental professional, in cooperation with the Cataraqui Region Conservation Authority, will identify a low/no impact 1 .5 metre walkway to the joint use docking facility through the vegetated buffer on Iot 10 generally in the Iocation identified on Attachment A to the Conditions of Draft Approval to the water"s edge. The walkway shall be constructed a minimum of 3m from the adjacent wetland boundary and be delineated by a page wire fence. The Owner shall construct the joint use docks as a condition of sale of the first Unit that is permitted to use the joint use docks. This condition shall be included in the agreement of purchase and sale for all Units that are permitted to use the joint use dock; 2. The joint use docks may only be constructed in accordance with conditions of approval issued by the applicable approval provider; 3. The joint use docks must be floating, cantilever, or pole docks; 4. No aquatic vegetation shall be removed during construction, use or maintenance of any dock; s. The owners of Units 7, 9, 12, 13 and 15 will have exclusive use of the 0.31 ha small island Iocated south of and between units 8 & 9 , and held

in ownership by the Condominium Corporation; 6. Development on this small island will comply with Condition 37(v). The old corduroy road/path to the island shall be removed in accordance with the recommendations of a qualified environmental professional. The Iocation of the dock shall be limited to the east side of the island.

Permanent exclusionary fencing and signage shall be installed limiting access to the west side of the island. Signage will explain why no access to the west side of the island is permitted. Any deviation from these prescribed locations on Attach ment A to the Conditions of Draft Approval may only be considered ifin consultation with a qualified environmental professional to the satisfaction of the Township; 7. The owners of Unit?s 7, 9, 12, 13 and 15 will be permitted additional shared docking on this small island. All joint use docking on the island shall conform to the requirements of this condition (xii);

The joint use docks shall be constructed so that they do not interfere with navigation and shall conform with the applicable zoning for docks.

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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2018-35 A BY-LAW TO AUTHORIZE THE EXECUTION OF THE MUNICIPAL FUNDING AGREEMENT FOR ONTARIO’S MAIN STREET INITIATIVE WHEREAS Section 5(1) of the Municipal Act, 2001, c. 25, as amended, grants that the powers of a municipality shall be exercised by its Council; and WHEREAS Section 5(3) of the Municipal Act, 2001, c. 25, as amended, provides that a Municipal power, including a municipality’s capacity, right, power and privileges under section 9, shall be exercised by by-law unless the municipality is specifically authorized to do others; and WHEREAS Section 5(4) of the Municipal Act, 2001, c. 25, as amended, applies to all Municipal powers, whether conferred by this Act or otherwise; and WHEREAS Section 8(1) of the Municipal Act, 2001, c. 25, as amended, provides that the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality’s ability to respond to municipal issues; and WHEREAS Section 11(2) of Municipal Act, 2001, c. 25, states that a lower tier municipality may pass by-laws respecting matters set out therein, including the financial management of the municipality; and WHEREAS the Ministry has requested a specific by-law authorizing an agreement between the Township of South Frontenac and the Association of Municipalities of Ontario representing the Minister of Agriculture, Food and Rural Affairs; NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

THAT the Council of the Township of South Frontenac shall be and is hereby authorized to enter into an agreement with the Association of Municipalities of Ontario, the terms of which shall be in accordance to Schedule “A” hereto.

THAT Schedule “A” is declared to form part of this By-law.

THAT the Mayor and CAO shall be and are hereby authorized, directed and empowered to execute the said agreement on behalf of the Township of South Frontenac.

THIS BY-LAW shall come into force and take effect on date of its final passing.

Dated at the Township of South Frontenac this 5th day of June, 2018. Read a first and second time this 5th day of June, 2018.. Read a third time and finally passed this 5th day of June, 2018. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Clerk-Administrator

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AMr,

Association [<

MunicipaBties Ontario

MUNICIPALFUNDINGAGREEMENT ONTARIO’S MAIN STREET REVITALIZATIONINFTIATIVE This Agreement made as of 1 st day of April, 2018. BETWEEN: THE ASSOCIATIONOF MUNICIPAUTIESOF ONTARIO (referred to herein as “AMO”)

AND: THE TOWNSHIPOF SOUTH FRONTENAC

(a municipal corporation pursuant to the Municipal Act, 2001, referred to herein as the “Recipient

WHEREASthe Provinceof Ontario is making$26 million availablefor allocationfor the purposes of supporting municipal MainStreet RevitalizationInitiativesin Ontario; WHEREASthe Provinceof Ontario, Ontario municipalitiesas represented byAMOare signatories to Ontario’s Main Street Revitalization Initiative Transfer Payment Agreement on March 12, 2018(the “OMAFRA-AMOAgreemerrt”), wherebyAMOagreedto administer Main Street Revitalization funds made available to all Ontario municipalities, excluding Toronto;

WHEREASthe OMAFRA-AMO Transfer Payment Agreement contains a framework for the transfer of provincial funds to Ontario lower-tier and single-tier municipalities represented by AMO;

WHEREASthe Recipientwishesto enter into thisAgreement in orderto participate in Ontario’s Main Street Revitalization Initiative;

WHEREASAMO is carryingoutthe fund administration in accordancewith its obligationsset out in the OMAFRA-AMO Agreement and it will accordingly undertake certain activities and require Recipients to undertake activities as set out in this Agreement. THEREFORE the Parties agree as follows: 1.

DEFINITIONSAND INTERPRETATION

Definitions.When used in thisAgreement(includingthe coverand execution pages and all of the schedules), the following terms shall have the meanings ascribed to them below unless the subject matter or context is inconsistent therewith:

200 University Ave. Suite 801 Toronto, ON, M5H 3C6

www. amo. on. C8

amo@amo.on. ca

Tel 416. 971. 9856 Fax 416. 971. 6191

Toll Free in Ontario

B77.426. 6527

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“Agreement’ means this Agreement, including the cover and execution pages and all of the schedules hereto, and all amendments made hereto in

accordance with the provisions hereof.

“Annual Report” means the duly completed report to be prepared and delivered to AMO as described in Section 7. 2 and Section 2 of Schedule D.

“Association of Municipalities of Ontario (AMO)” means a legally incorporated entity under the Corporations Act, 1990 R.S. 0. 1 990, Chapter c. 38. “Communication Report” means the duly completed report to be prepared and delivered to AMO as described in Section 7. 1 and Section 1 of Schedule D.

“CommunityImprovement Plan"hasthe meaningas defined under section 28(1) ofthe PlanningAct, R.S.0. 1990, c. P. 13. “Contrart” means an agreement between the Recipient and a Third Party

wherebythe latter agreesto supply a product or serviceto an Eligible Project in return for financial consideration.

“EffectiveDate"isApril 1 , 2018. “Eligible Costs” means those expenditures described as eligible in Schedule C. “Eligible Projects” means projects as described in Schedule B. “Eligible Recipient” means a

a. Municipality or its agent (including its wholly owned corporation); and b. Non-municipal entity, including for profit, non-governmental and not-for profit organizations, on the condition that the Munidpality(ies) has (have) indicated support for the Eligible Project through a formal grant agreement between the Municipality and the non-municipal entity. “Event of Default"hasthe meaninggivento it in Section 11.1 ofthis Agreement.

“Funds” mean the Funds made available to the Recipient through the Main Street RevitalizationInitiative, a program established bythe Government of Ontario. Funds are made available pursuant to this Agreement and includes any interest earned on the said Funds. Forgreater certainty: (i) Fundstransferred to another Municipality in accordance with Section 6. 2 of this Agreement, other than as set out in Sections 7. 1 (a), (c) and (f), are to be treated as Funds by the Municipality to which the Funds are transferred and are not to be treated as

Funds bythe Recipient;and (ii) any Fundstransferred to a non-municipal entity in accordancewith Section6.3 ofthis Agreementshall remain as Funds under

thisAgreementfor all purposes and the Recipientshall continueto be bound by all provisions ofthisAgreementwith respectto suchtransferred Funds. “Ineligible Costs” means those expenditures described as ineligible in Schedule C.

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“Lower-tlerMunicipality"meansa Municipalitythat forms part ofan Uppertier Municipalityfor municipal purposes, as defined underthe Municipal Act, 2001 S.0. 2001. C. 25.

“Municipal Fiscal Year” means the period beginningJanuary 1stofa year and ending December31st ofthe sameyear.

“Municipality"and"Municipalities"means every municipalityas defined underthe MunicipalAct, 2001 S.0. 2001 c.25.

“MunicipalPhysicalInfrastructure” means municipal or regional, publicly or privately owned, tangible capital assets primarily for public use or benefit in Ontario.

“Ontario” means Her Majesty in Right of Ontario, as represented by the Minister of Agriculture, Food and Rural Affairs. “Parties” means AMO and the Recipient.

“Project Completion Date” means the Recipient must complete its Project underthis Agreement by March 31, 2020.

“Recipient"hasthe meaninggiven to it on thefirst pageofthisAgreement. “Results Report’ meansthe report prepared and delivered to AMO bythe Recipient bywhich reports on how Funds are supporting progress towards achievingthe program objective, more specifically described in Section 3 of Schedule D.

“Single-tierMunicipality"means a municipality, otherthan an upper-tier mumcipalily, that does notform part ofan upper-tier municipality for municipal purposes asdefined underthe MunicipalAct, 2001,S.0. 2001 c. 25. Third Party"meansanyperson or legal entity, otherthan the Partiesto this Agreementwho participates inthe implementation ofan EligibleProject by .

means of a Contract.

“Transfer By-law” means a by-law passed by Council ofthe Recipient pursuant to Section 6. 2 and delivered to AMO in accordance with that section.

“Unspent Funds"meansthe amount reported as unspent bythe Recipientas of December 31, as submitted in the Recipient’s Annual Report.

Interpretations:

Herein, etc. The words “herein”, “hereof and “hereunder” and other words of

similar import referto thisAgreement as a whole and not anyparticular schedule, article, section, paragraph or other subdivision of this Agreement.

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Currency. Any reference to currency is to Canadian currency and any amount advanced, paid or calculated is to be advanced, paid or calculated in Canadian currency.

Statutes. Any referenceto a federal or provincial statute is to such statute and to the regulations made pursuantto such statute as such statute and regulations may at any time be amended or modified and in effect and to any statute or regulations that may be passed that have the effect of supplementing or superseding such statute or regulations.

Gender, singular, etc. Words importing the masculine gender include the feminine or neuter gender and words in the singular include the plural, and vice versa.

TERM OFAGREEMENT

Term. Subject to any extension or termination ofthis Agreement or the survival of any of the provisions of this Agreement pursuant to the provisions contained herein, this Agreement shall be in effect from the date set out on the

first page of this Agreement, up to and including March 31, 2020. 2. 2

Amendment. This Agreement may be amended at any time In writing as agreed to byAMO and the Recipient.

2.3

Notice.Any ofthe Parties mayterminate thisAgreement on written notice.

RECIPIENT REQUIREMENTS

Communications. The Recipient will comply with all requirements outlined, includingprovidingupfront project information on an annual basis,or until all Funds are expended for communications purposes in the form described in Section 7. 1 and Section 1 of Schedule D.

a) Unless otherwise directed by Ontario, the Recipient will acknowledge the support of Ontario for Eligible Projects in the following manner: ‘The Project is funded [if it is partly funded the Recipient should use “in part”] by the Ontario MinistryofAgriculture, Foodand RuralAffairs.”

b) The Recipientshall notify Ontariowithinfive (5) business days of planned media events or announcements related to the Project, organized by the Recipient to facilitate the attendance of Ontario. Media events and

announcements include, but are not limited to, news conferences, public announcements, official events or ceremonies, and news releases.

3.2

Contracts. The Recipientwill award and manageall Contracts in accordance with its relevant policies and procedures and, if applicable, in accordance with the Canadian Free Trade Agreement and applicable international trade agreements, and all other applicable laws.

a) The Recipient will ensureanyof its Contracts for the supply of services or materials to implement its responsibilities under this Agreement will be

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awardedin a waythat istransparent, competitive, consistentwithvaluefor money principles and pursuantto its adopted procurement policy. EUCIBLEPROJECTS 4. 1

Eligible Projects. Costs directly and reasonablyincurred bythe Recipientfor construction, renewal, renovation or redevelopment or material enhancement

activitiesfunded under existingCommunityImprovement Planfinancial incentive programs or activitiesfunded underthe Municipal Physical Infrastructure category, including projects in downtown or main street areas, as

definedthrough an existingCommunityImprovement Plan or other municipal land use planning policythatwill support the role of small businesses in main street areasas more specificallydescribed in Schedule B and Schedule C 4.2

Recipient Fully Responsible.The Recipientisfully responsiblefor the completion ofeach EligibleProjectin accordancewith Schedule B and Schedule c.

ELIGIBLECOSTS

Eligible Costs. Schedule C sets out specific requirements for Eligible and Ineligible Costs.

Discretion of Ontario. Subjectto Section 5. 1, the eligibility of any items not listed in Schedule B and/or Schedule C to this Agreement is solely at the discretion of Ontario.

5.3

Unspent Funds.Any Unspent Funds,and any interest earnedthereon, will be subjectto the terms and conditions ofthisAgreement.

5.4

Reasonable Access. The Recipient shall allow AMD and Ontario reasonable and

timely accessto all documentation, records andaccountsandthose oftheir respective agents or Third Parties related to the receipt, depositand use of Fundsand Unspent Funds,and any interest earned thereon, and all other relevant information and documentation requested byAMOor Ontarioor their respective designated representatives for the purposes ofaudit, evaluation, and ensuring compliance with this Agreement. 5. 5

Retention of Receipts. The Recipient will keep proper and accurate accounts and records of all Eligible Projects including invoices and receipts for Eligible

Expendituresin accordancewith the Recipient’s municipal records retention bylaw and, upon reasonable notice, make them available to AMO and Ontario. 6.

FUNDS 6. 1

Allocation of Funds. AMO will allocate and transfer Funds on the basis of the

formula determined by Ontario. 6. 2

Transfer of Funds to a Municipality. Where a Recipient decides to allocate and transfer Funds to another Municipality (the Transferee Municipality”):

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a) The allocation and transfer shall be authorized by by-law (a ‘Transfer Bylaw”). The Transfer By-law shall be passed by the Recipient’s council and submitted to AMO as soon thereafter as practicable. The Transfer By-law shall identify the Transferee Municipality and the amount of Funds the Transferee Municipality is to receive for the Municipal Fiscal Year specified in the Transfer By-law. b) The Recipient is still required to submit an Annual Report in accordance with Sections 7. 1 (a), (c) and (f) hereof with respect to the Funds transferred. c) No transfer of Funds pursuant to this Section 6.2 shall be effected unless and until the Transferee Municipality has either (i) entered into an agreement with AMO on substantially the same terms as this Agreement, or (ii) has executed and delivered to AMO a written undertaking to assume all of the Recipient’s obligations under this Agreement with respect to the Funds transferred; in a form satisfactory to AMD. 6. 3

Transfer of Funds to a non-municipal entity. Where a Recipient decides to support an Eligible Project undertaken by an Eligible Recipient that is not a Municipality: a) The provision of such support shall be authorized by a grant agreement between the Municipality and the Eligible Recipient in support of a Community Improvement Plan. The grant agreement shall identify the Eligible Recipient, and the amount of Funds the Eligible Recipient is to receive for that Eligible Project. b) The Recipient shall continue to be bound by all of the provisions of this Agreement notwithstanding any such transfer including the submission of an Annual Report in accordance with Section 7.2. c) No transfer of Funds pursuant to this Section 6.3 shall be effected unless and until the non-municipal entity receiving the Funds has executed and delivered to the Municipality the grant agreement.

6.4

Use of Funds. The Recipient acknowledges and agrees the Funds are intended for and shall be used only for Eligible Expenditures in respect of Eligible Projects.

Payout of Funds. The Recipient agrees that all Funds will be transferred by AMO to the Recipient upon full execution of this Agreement.

Use of Funds. The Recipient will deposit the Funds in a dedicated reserve fund or other separate distinct interest bearing account and shall retain the Funds in such reserve fund, or account until the Funds are expended or transferred in accordance with this Agreement. The Recipient shall ensure that: a) any investment of unexpended Funds will be in accordance with Ontario law and the Recipient’s investment policy; and,

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b) any interest earned on Funds will only be applied to Eligible Costs for

EligibleProjects, more specificallyon the basisset out in Schedule B and Schedule C.

Funds advanced. Funds transferred by AMO to the Recipient shall be expended by the Recipient in respect of Eligible Costs. AMO reserves the right to declare that Unspent Funds after March 31, 2020 become a debt to Ontario which the Recipient will reimburse forthwith on demand to AMO for transmission to Ontario.

Expenditure of Funds. The Recipient shall expend all Funds by March 31, 2020.

GST & HST. The use of Funds is based on the net amount of goods and services tax or harmonized sales tax to be paid by the Recipient net of any applicable tax rebates.

Limit on Ontario’s FinancialCommitments. The Recipientmay use Fundsto pay up to one hundred percent (100%) of Eligible Expenditures of an Eligible Project.

Stacking. If the Recipient is receiving funds under other programs in respect of an Eligible Project to which the Recipient wishes to apply Funds, the maximum contribution limitation set out in any other program agreement made in respect of that Eligible Project shall continue to apply.

Insufficient funds provided by Ontario. If Ontario does not provide sufficient

fundsto AMDfor thisAgreement, AMO mayterminate this Agreement. 7.

REPORTING REQUIREMENTS 7. 1

Communication Report. Immediately upon execution of this Agreement the Recipient shall report to AMO any Eligible Project being undertaken in the current Municipal Fiscal Year in the form described in Schedule D.

Annual Report. The Recipient shall report in the form in Schedule D due by May 15th following the Municipal Fiscal Year on: a) the amounts received from AMO under this Agreement; b) the amounts received from another Eligible Recipient; c) the amounts transferred to another Eligible Recipient; d) amounts paid by the Recipient in aggregate for Eligible Projects; e) amounts held at year end by the Recipient in aggregate, including interest, to payfor Eligible Projects;

f) indicatein a narrativethe progress thatthe Recipient has made in meeting its commitments and contributions; and,

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g) a listing of all Eligible Projects that have been funded, indicating the Eligible Project category, project description, amount of Funds, total project cost, start date, end date and completion status. 7. 3

Results Report. The Recipient shall account in writing for results achieved by the Funds through a Results Report to be submitted to AMO. Specifically the Results Report shall document performance measures achieved through the investments in Eligible Projects in the form described in Section 3 of Schedule D.

RECORDSAND AUDIT 8. 1

Accounting Principles. All accounting terms not otherwise defined herein have the meanings assigned to them; all calculations will be made and all financial data to be submitted will be prepared in accordance with generally accepted accounting principles (GMP) in effect in Ontario. GMP will include, without limitation, those principles approved or recommended for local governments from time to time by the Public Sector Accounting Board or the Canadian Institute of Chartered Accountants or any successor institute, applied on a consistent basis.

Separate Records. The Recipient shall maintain separate records and documentation for the Funds and keep all records including invoices, statements, receipts and vouchers in respect of Funds expended on Eligible Projects in accordance with the Recipient’s municipal records retention by-law. Upon reasonable notice, the Recipient shall submit all records and documentation relating to the Funds to AMO and Ontario for inspection or audit.

8.3

External Auditor. AMO and/or Ontario may request, upon written notification, an audit of Eligible Project or an Annual Report. AMO shall retain an external auditor to carry out an audit of the material referred to in Sections 5.4 and 5.5 of this Agreement. AMO shall ensure that any auditor who conducts an audit pursuant to this Section of this Agreement or otherwise, provides a copy of the audit report to the Recipient and Ontario at the same time that the audit report is given to AMO.

INSURANCEAND INDEMNITY 9. 1

Insurance. The Recipient shall put in effect and maintain in full force and effect or cause to be put into effect and maintained for the term of this Agreement all the necessary insurance with respect to each Eligible Project, including any Eligible Projects with respect to which the Recipient has transferred Funds pursuant to Section 6 of this Agreement, that would be considered appropriate for a prudent Municipality undertaking Eligible Projects, including, where appropriate and without limitation, property, construction and liability insurance, which insurance coverage shall identify Ontario and AMO as additional insureds for the purposes of the Eligible Projects.

9.2

Certificates of Insurance. Throughout the term of this Agreement, the Recipient shall provide AMO with a valid certificate of insurance that confirms compliance with the requirements of Section 9. 1. No Funds shall be expended 8

Page 244 of 275

or transferred pursuantto thisAgreement until such certificate has been delivered to AMO.

9.3

AMO not liable. In no event shall Ontario or AMO be liable for:

(a)

any bodily injury, death or property damages to the Recipient, its employees, agents or consultants or for any claim, demand or action by any Third Party against the Recipient, its employees, agents or consultants, arising out of or in anyway related to this Agreement; or

(b)

any incidental, indirect, special or consequential damages, or any loss of use, revenue or profit to the Recipient, its employees, agents or consultants arising out of any or in anyway related to this Agreement.

9.4

Recipient to Compensate Ontario. The Recipient will ensure that it will not, at anytime, hold Ontario, its officers, servants, employees or agents responsible for any claims or losses of any kind that the Recipient, Third Parties or any other person or entity may suffer in relation to any matter related to the Funds or an Eligible Project and that the Recipient will, at all times, compensate Ontario, its officers, servants, employees and agents for any claims or losses of any kind that any of them may suffer in relation to any matter related to the Funds or an Eligible Project. The Recipient’s obligation to compensate as set out in this section does not apply to the extent to which such claims or losses relate to the negligence of an officer, servant, employee, or agent of Ontario in the performance of his or her duties.

Recipient to Indemnify AMO. The Recipient hereby agrees to indemnify and hold harmless AMD, its officers, servants, employees or agents (each of which is called an “Indemnitee”), from and against all claims, losses, damages, liabilities and related expenses including the fees, charges and disbursements of any counsel for any Indemnitee incurred by any Indemnitee or asserted against any Indemnitee by whomsoever brought or prosecuted in any manner based upon, or occasioned by, any injury to persons, damage to or loss or destruction of property, economic loss or infringement of rights caused by or arising directly or indirectly from: (a)

the Funds;

(b) the Recipient’s Eligible Projects, including the design, construction, operation, maintenanceandrepairof any part or all of the Eligible Projects; (c) the performance of this Agreement or the breach of any term or condition of this Agreement by the Recipient, its officers, servants, employees and agents, or by a Third Party, its officers, servants, employees, or agents; and (d) any omission or other wilful or negligent act of the Recipient or Third Party and their respective officers, servants, employees or agents. 10.

DISPOSAL

10.1

Disposal. The Recipient will not, without Ontario’s prior written consent, sell, lease or otherwise dispose of any asset purchased or created with the Funds or

Page 245 of 275

for which Funds were provided, the cost of which exceed $50, 000 at the time of sale, lease or disposal prior to March 31, 2021 . 11.

DEFAULTAND TERMINATION 11. 1

Event of Default. AMO may declare in writing that an event of default has occurred when the Recipient has not complied with any condition, undertaking or term in this Agreement. AMO will not declare in writing that an event of default has occurred unless it has first consulted with the Recipient. Each and every one of the following events is an “Event of Default”:

(a)

failure by the Recipient to deliver in a timely manner an Annual Report or Results Report.

(b)

delivery of an Annual Report that discloses non-compliance with any condition, undertaking or material term in this Agreement.

(c)

failure by the Recipient to co-operate in an external audit undertaken by AMO or Its agents.

(d)

delivery of an external audit report that discloses non-compliance with any condition, undertaking or term in this Agreement.

(e)

failure by the Recipient to expend Funds in accordance with Sections 4. 1 and 6. 8.

1.2

Waiver. AMO may withdraw its notice of an Event of Default if the Recipient, within thirty (30) calendar days of receipt of the notice, either corrects the default or demonstrates, to the satisfaction ofAMO in its sole discretion that it

has taken such steps as are necessary to correct the default. 11.3

Remedies on default. IfAMO declares that an Event of Default has occurred

under Section 11. 1, after thirty (30) calendar days from the Recipient’s receipt of the notice of an Event of Default, it may immediately terminate this Agreement. 11.4

Repayment of Funds. If AMO declares that an Event of Default has not been cured to its satisfaction, AMO reserves the right to declare that prior payments of Funds become a debt to Ontario which the Recipient will reimburse forthwith on demand to AMD for transmission to Ontario.

CONFLICT OF INTEREST

No conflict of interest. The Recipient will ensure that no current member of the AMO Board of Directors and no current or former public servant or office holder to whom any post-employment, ethics and conflict of interest legislation, guidelines, codes or policies of Ontario applies will derive direct benefit from the Funds, the Unspent Funds, and interest earned thereon, unless the provision of receipt of such benefits is in compliance with such legislation, guidelines, policies or codes.

NOTICE

Page 246 of 275

Notice. Any notice, information or document provided for under this Agreement will be effectively given if in writing and if delivered by hand, or overnight courier, mailed, postage or other charges prepaid, or sent by facsimile or email to the addresses, the facsimile numbers or email addresses

set out in Section 13.3. Any notice that is sent by hand or overnight courier service shall be deemed to have been given when received; any notice mailed shall be deemed to have been received on the eighth (8) calendar day following the day on which it was mailed; any notice sent by facsimile shall be deemed to have been given when sent; any notice sent by email shall be deemed to have been received on the sender’s receipt of an acknowledgment from the intended recipient (such as by the “return receipt requested” function, as available, return email or other written acknowledgment), provided that in the case of a notice sent by facsimile or email, if it is not given on a business day before 4:30 p. m. Eastern Standard Time, it shall be deemed to have been given at 8:30 a. m. on the next business day for the recipient. 13.2

Representatives. The individuals identified in Section 13. 3 ofthis Agreement, in the first instance, act as AMO’s or the Recipient’s, as the case may be, representative for the purpose of implementing this Agreement.

13.3

Addresses for Notice. Further to Section 13. 1 of this Agreement, notice can be given at the following addresses: a) If to AMO: Executive Director

Main Streets Agreement Association of Municipalities of Ontario 200 University Avenue, Suite 801 Toronto, ON M5H 3C6

Telephone: 416-971-9856 Email: mainstreets@amo. on. ca

b) If to the Recipient; Treasurer

Louise Fragnito

TOWNSHIPOF SOUTH FRONTENAC 4432 George St, Box 100

Sydenham, ON KOH 2TO (613)376-3027x2328 lfragnito@southfrontenac. net 14.

MISCELLANEOUS 14. 1

Counterpart Signature. This Agreement may be signed in counterpart, and the

signedcopieswill, when attached, constitute an originalAgreement. 14.2

Severability. Ifforany reason a provision ofthis Agreement that is not a fundamental term is found to be or becomes invalid or unenforceable, in whole

or in part, it will be deemed to be severable and will be deleted from this

Page 247 of 275

Agreement, but all the other terms and conditions of this Agreement will continue to be valid and enforceable.

Waiver. AMO may waive any right in this Agreement only in writing, and any tolerance or indulgence demonstrated by AMO will not constitute waiver of rights in this Agreement. Unless a waiver is executed in writing, AMD will be entitled to seek any remedy that it may have under this Agreement or under the law.

14.4

Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the Province of Ontario.

Survival. The Recipient agrees that the following sections and provisions of this Agreement shall extend for seven (7) years beyond the expiration or termination of this Agreement: Sections 5, 6.7, 6. 8, 7, 9.4, 9. 5, 11.4 and 14. 8.

AMO, Ontario and Recipient independent. The Recipient will ensure its actions do not establish or will not be deemed to establish a partnership, joint venture, principal-agent relationship or employer-employee relationship in any way or for any purpose whatsoever between Ontario and the Recipient, between AMO and the Recipient, between Ontario and a Third Party or between AMO and a Third Party.

14.7

No Authority to Represent. The Recipient will ensure that it does not represent itself, including in any agreement with a Third Party, as a partner, employee or agent of Ontario or AMO.

Debts Due to AMO. Any amount owed under this Agreement will constitute a debt due to AMO, which the Recipient will reimburse forthwith, on demand, to AMO.

Priority. In the event of a conflict, the part of this Agreement that precedes the signature of the Parties will take precedence over the Schedules.

SCHEDULES

This Agreement, including: Schedule A

Municipal Allocation

Schedule B

Eligible Projects

Schedule C

Eligible and Ineligible Costs

Schedule D

Reporting

constitute the entire agreement between the Parties with respect to the subject matter contained in this Agreement and supersedes all prior oral or written representations and agreements.

Page 248 of 275

SIGNATURES

IN WFTNESSWHEREOF,AMD and the Recipient have respectively executed, sealed and delivered this Agreement on the date set out on the front page.

RECIPIENFS NAME:

TOWNSHIP OF SOUTH FRONTENAC

Mayor Name

Signature

Clerk Name

Signature

THE ASSOCIATION OF MUNICIPAUTIES OF ONTARIO

ByTitle

Signature

In the presence of:

Witness Title

Signature

Page 249 of 275

SCHEDULE A MUNICPAL ALLOCATION

RECIPIENT’SNAME:

TOWNSHIPOF SOUTH FRONTENAC

ALLOCATION:

$54140.7746

The Recipient acknowledges this is a one time payment for Eligible Projects with Eligible Costs.

SCHEDULE B

Page 250 of 275

ELIGIBLEPROJECTS Funding is to be directed to Eligible Projects to support revitalization activities within main street areas, as defined through an existing Community Improvement Plan or any other municipal land use planning policy. Funding can be used in one or both of the following categories:

Community Improvement Plan - construction, renewal, renovation or redevelopment or material enhancementactivitiesthat implement priority financial incentives in existing Community Improvement Plans such as: a. Commercial buildingfacade improvements

b. Preservation and adaptive reuse of heritage and industrial buildings c. Provision of affordable housing

d. Space conversion for residential and commercial uses e. Structural improvements to buildings (e.g. Building Code upgrades) f. Improvement of community energyefficiency g. Accessibility enhancements

Other Municipal Land Use Planning Policy - construction, renewal or material enhancement activities to fund strategic Municipal Physical Infrastructure and promotional projects such as: a. Signage - wayfinding/directional, and gateway.

b. Streetscaping and landscape improvements - lighting, banners, murals, street furniture, interpretive elements, public art, urban forestation, accessibility, telecommunications/broadband equipment, parking, active transportation

infrastructure (e.g. bike racks/storage, cyclinglanes and paths) and pedestrian walkways/trails.

c. Marketing plan implementation - business attraction and promotion activities, special events.

SCHEDULE C

Page 251 of 275

ELIGIBLE AND INELIGIBLE COSTS

Eligible Costs include: a.

Costs directly and reasonably incurred on or after April 1, 2018 up to and including the ProjectCompletion Date bythe Recipientfor construction, renewal, renovation or

redevelopment or material enhancementactivitiesfunded under existingCommunity Improvement Planfinancial incentive programs.

b. Costs directlyand reasonablyincurred on or afterApril 1, 2018 up to and includingthe Project Completion Date bythe Recipientfor construction, renewal or material

enhancementactivitiesfunded underthe Municipal Physical Infrastructure category includingprojects in downtown or main street areas, as definedthrough an existing Community Improvement Plan or other municipal land use planning policy that will support the success of small businesses in main street areas. 2. Ineligible Costs include:

a. Costs incurred prior to Effective Date or after the Project Completion Date; b. Any costs associated with providing the Annual and Results Reports to AMO; c. Any costs associated with lobbying Ontario, including other Ministries, agencies and organizations of the Government of Ontario;

d. Costs associated with construction, renewal, renovation or redevelopment or material

enhancementofall things in the followingcategories: highways,short-sea shipping, short-line rail, regional or local airports, and brownfield redevelopment; e. Costs of infrastructure construction, renewal, renovation or redevelopment or material enhancement that do not improve energy efficiency, accessibility, aesthetics of marketability of small businesses within an Recipient’s main street areas; or that do not encourage strategic public investments in municipal and other public infrastructure

within main street areasthatwill benefitsmall businesses;or thatotherwisewill likely fail to contribute to the success of main street businesses;

f. Costs of infrastructure construction, renewal, renovation or redevelopment or material enhancementoutside ofthe Recipient’s main street areas,as definedthrough an existing Community Improvement Plan or other municipal land use planning policy; g. The cost of leasing of equipment by the Recipient, any overhead costs, including salaries and other employment benefits of any employees of the Recipient, its direct or

indirectoperatingor administrative costs of Recipients, and more specificallyits costs related to planning, engineering, architecture, supervision, management and other activities normally carried out by its staff, except in accordance with Eligible Costs above;

h. Taxes, to which the Recipient is eligible for a tax rebate; i.

Purchase of land or any interest therein, and related costs; and,

j. Routine repair and maintenance Municipal Physical Infrastructure. SCHEDULE D

Page 252 of 275

b. Project List: The Recipient will provide to AMO a project list submitted in accordance with the following template: Recipient

Project Title

Project Description

Eligible

Total

Project Category

Project

Main Street Funds Used

Start* End Date

Completed?

Cost

Yes/No/ Ongoing

Project Results.

The Results Report shall outline, in a manner to be provided byAMO, the degree to which investments in each project are supporting progress towards achieving revitalization within main street areas:

Community Improvement Plan Eligible Projects Number of small businesses supported; Total value of physical improvements; Total Main Street Funds provided; Total Municipal investment; and, Total private investment.

b. Municipal Physical Infrastructure Eligible Projects Total value of physical improvements; Total Main Street Funds provided; and Total municipal investment.

Page 253 of 275

REPORTING

Communication Report

Immediately following the Municipality executing this Agreement the Recipient will provide AMO a Communication Report in an electronicformat deemed acceptableto AMO, consisting of the following: Project Title ; Project Description

Eligible Project Category (CIP/ Municipal Physical

Total Project Cost

(Main Street) Spent

Infrastructure

Estimate of Funds

Annual Report

The Recipient will provide to AMO an Annual Report in an electronic format deemed acceptable to AMO, consisting of the following: a.

Financial Reporting Table: The financial report table will be submitted in accordance with the following template:

Annual

Cumulative

20xx

2018-2020

Annual Report Financial Table Opening Balance

$xxx

Received from AMD

$xxx

Interest Earned

$xxx

Received from An Eligible

$xxx

($xxx)

Spent on Eligible Projects (for each Eligible Project category)

($xxx)

Closing Balance of Unspent Funds

$xxx

Recipient

Transferred to an Eligible Recipient

Page 254 of 275

Payment Listing For the period of May 16th to June 5th, 2018

Accounts Payable Payment Listing: 2,605,160.69

For the period of May 16th to June 5th, 2018 Payroll Payment Listing: Pay Period #18-11

Pay date May 23, 2018

88,114.47

For the period of May 6th 2018 to May 19th, 2018 Council Honorarium

Pay date May 31st, 2018

Total Payments

RECOMMENDATION:

It is recommended that Council receive for information the listing of the Accounts Payable and Payroll for the period ending June 5th, 2018 in the amount of

11,918.97

2,705,194.13

Submitted by: Mark Foster - Accounting Clerk Approved by: Stephanie Kuca - Deputy-Treasurer

2,705,194.13

System: User ID:

2018-05-31 mfoster

Ranges: Cheque Date:

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

10:46:42 AM

From: 2018-05-16

To: 2018-06-05

Page:

Page 255 of 275

Distribution Types Included: PURCH, MISC

10 GG 0000 Gen Cheque EFT000000009345

Date

Inv #

2018-06-05 66826 66915

Vendor

Description

THE FRONTENAC NEWS Ad-18/05/10 Ad-18/05/24

Total EFT000000009345

Total Gen

Amount $661.44 $661.44 $1,322.88

$1,322.88

0035 TaxSB-EP Cheque EFT000000009362

Date 2018-06-05

Inv #

Vendor

Description

LIMESTONE DISTRICT SCHOOL JUNE 2018 LEVY JUNE 2018 LEVY

Total EFT000000009362

Total TaxSB-EP

Amount $1,291,864.02 $1,291,864.02

$1,291,864.02

0036 TaxSB-ES Cheque EFT000000009311

Date 2018-06-05

Inv #

Vendor

Description

ALGONQUIN AND LAKESHORE JUNE 2018 LEVY JUNE 2018 LEVY

Total EFT000000009311

Total TaxSB-ES

Amount $117,477.46 $117,477.46

$117,477.46

0037 TaxSB-FP Cheque EFT000000009329

Date 2018-06-05

Inv #

Vendor

Description

CONSEIL DES ECOLES PUBLIQUES JUNE 2018 LEVY JUNE 2018 LEVY

Total EFT000000009329

Total TaxSB-FP

Amount $6,044.01 $6,044.01

$6,044.01

0038 TaxSB-FS Cheque EFT000000009330

Date 2018-06-05

Inv #

Vendor

Description

CONSEIL SCOLAIRE CATHOLIQUE DU JUNE 2018 LEVY JUNE 2018 LEVY

Total EFT000000009330

Total TaxSB-FS

Amount $9,618.71 $9,618.71

$9,618.71

1000 Cheque 069431

Date

Inv #

2018-06-05

Vendor

Amount

SNIDER, PERCY 18/05/07-14 18/05/09-19

Total 069431 EFT000000009335

Description

2018-06-05

Sweeping Sweeper+Little Sweeper

$167.90 $447.74 $615.64

Water Water Delivery Fee

$37.14 $91.18 $2.02 $130.34

CULLIGAN 2025078 2032332 2034863

Total EFT000000009335 EFT000000009350 2018-06-05 211247 Total EFT000000009350 EFT000000009359 2018-06-05

HAVEN HOME ENTERPRISE INC Filters + Service

$404.50 $404.50

LEONARD FUELS 0279-872051 0279-60299C

Total EFT000000009359 EFT000000009364 2018-06-05

114.7L @.944 Service Call-No Heat

$127.11 $54.95 $182.06

Add users D.K.+W.P. Add User B.H.

$40.70 $40.70 $81.40

LONDRY ALARMS 193415 192659

Total EFT000000009364

Total

$1,413.94

1250 Clk Cheque EFT000000009378

Date

Inv #

2018-06-05

Total EFT000000009394

Description

105380

PRINTFUSION INC. 18/06 Tax Bill Newsletters

3145 9092 5583 6989 1226 7328

TROUSDALE’S FOODLAND Coffee+Cream Coffee+Cream Cream Coffee+Cream Coffee+Cream+Milk+Sugar Coffee+Cream

Total EFT000000009378 EFT000000009394 2018-06-05

Total Clk

Vendor

Amount $1,737.33 $1,737.33 $23.57 $5.38 $5.38 $9.68 $40.44 $23.37 $107.82

$1,845.15

System: User ID:

2018-05-31 mfoster

10:46:42 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 256 of 275

1275 Fin Cheque 069463

Date

Inv #

2018-06-05 303

Total 069463 EFT000000009312

2018-06-05

Vendor

Description

TOWNSHIP OF CENTRAL FRONTENAC Aptean Training-Mgmt Reporter

ALLAN & PARTNERS LLP IAA-SOUFRO-42385 2017 Year End Audit

Total EFT000000009312 EFT000000009394 2018-06-05 4098

TROUSDALE’S FOODLAND 2X Cakes-W.P. Last Day

44265

VERSUS BUSINESS FORMS & LABELS Final Tax Bills

Total EFT000000009394 EFT000000009403 2018-06-05 Total EFT000000009403

Amount $382.87 $382.87 $6,105.60 $6,105.60 $21.98 $21.98 $992.46 $992.46

Total Fin

$7,502.91

Total GG

$1,437,089.08

20 PP&P 2100 Fire Cheque 069419 Total 069419 069420 Total 069420 069424

Total 069424 069433 Total 069433 EFT000000009309

Date

Inv #

2018-06-05

Vendor

IN60698

BOOKSTORE- ANNEX PUBLISHING & PRINTING Pumping Apparatus Handbook

82990

CARLETON UNIFORMS INC. Chief Uniform

18/05/10 18/05/10 18/05/10

KIDD ELECTRICAL & CONTRACTING Repair Lighting Cable, Breaker, box + Plug Wire, Boxes, Plugs+ Covers

70532098-0003

SUNBELT RENTALS INC. Fence

A1031593

ABELL PEST CONTROL INC. 18/04 Pest Control

138769 139183

AJ STONE COMPANY LIMITED 4X Ready Racks + 16X Hangers 13X G1 Facepiece+9X Batteries

1742-HB 1752-HB 1765-HB 1774-HB 1791-HB 1807-HB 1822-HB 1842 1845

ANGLIN GROUP LTD FIREHALL PROGRESS DRAW#1 HB Progress draw #2 Holdback Progress Draw #3 Holdback Progress Draw #4-HB Progress Draw #005-HB Progress Draw #6-HB Progess Draw #7-HB Progress Draw #009 10% of Payment Cert. #8

1065915 1063522 1063521 1063521 1063745

DALTCO ELECTRIC & SUPPLY Piping Piping 30’ Retract. Cord Reel 30’ Retract. Cord Reel Panel Light

8400

D.MARTIN WELDING & FABRICATING Mount Pump+ Boat Storage

11353

JODY CAMPBELL’S SEPTIC SERVICE Portable Toilet Rental

2018-06-05

Total EFT000000009309 EFT000000009310 2018-06-05

Total EFT000000009310 EFT000000009315 2018-06-05

Total EFT000000009315 EFT000000009338 2018-06-05

Total EFT000000009338 EFT000000009340 2018-06-05 Total EFT000000009340 EFT000000009353 2018-06-05 Total EFT000000009353 EFT000000009357 2018-06-05

Amount $240.57 $240.57 $853.26 $853.26 $284.93 $366.34 $325.63 $976.90 $676.70 $676.70 $44.46 $44.46 $7,846.71 $7,774.78 $15,621.49 $3,256.32 $17,512.90 $26,935.97 $23,988.60 $27,595.19 $24,845.62 $12,069.45 $13,719.18 $9,910.80 $159,834.03 $43.60 $150.75 $131.42 $131.42 $134.55 $591.74 $2,288.22 $2,288.22 $203.52 $203.52

KILEY PAVING 18-3636

Total EFT000000009357 EFT000000009359 2018-06-05

Payment Cert. 001

$47,033.31 $47,033.31

LEONARD FUELS 3935-887174

Total EFT000000009359 EFT000000009360 2018-06-05

400.1L @.977

18/05/15-09

LEONARD, ELIZABETH Cleaning

58513690

LINDE CANADA LIMITED 15687 Oxygen

Total EFT000000009360 EFT000000009363 2018-06-05 Total EFT000000009363 EFT000000009364 2018-06-05

$397.78 $397.78 $60.00 $60.00 $325.33 $325.33

LONDRY ALARMS 192583 192260

Total EFT000000009364 EFT000000009365 2018-06-05 150196 149888 149530 Total EFT000000009365

Description

Move Door Contact Move Sensor-New Wall M&L SUPPLY, FIRE & SAFETY 5X 28” Pack-a-cone Footvalve+Strainer+SuctionHose Saw+ Chain

$172.99 $122.11 $295.10 $210.70 $271.27 $9,106.34 $9,588.31

System: User ID:

2018-05-31 mfoster

10:46:42 AM

EFT000000009372

2018-06-05

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page 257 of 275

NOONAN, MIKE 18/05-07

Total EFT000000009372 EFT000000009378 2018-06-05

Grass Cutting

105199

PRINTFUSION INC. Business Cards D.K.

622526 622527

ROSEN ENERGY GROUP Bur 728.9L CLR @1.0980 SYD 138.4 L GAS @1.1980

11111 11110 11100 11120 11112

R. THURSTON TECHNOLOGIES Radio’s servicing Service Radios Repeater Tests Install Radio + Power Supply Service Radios

Total EFT000000009378 EFT000000009381 2018-06-05

Total EFT000000009381 EFT000000009382 2018-06-05

Total EFT000000009382 EFT000000009388 2018-06-05

Page:

SNIDER, LISA 18/03+18/04-CLEANING

Total EFT000000009388 EFT000000009395 2018-06-05 80649 80276 80850 Total EFT000000009395 EFT000000009396 2018-06-05

Cleaning

TROUSDALE’S HOME HARDWARE 4X PVC Conduit Bits+Hardware Uitlity box cover+screws

$275.00 $275.00 $46.81 $46.81 $814.41 $168.72 $983.13 $762.75 $207.18 $302.74 $568.58 $43.25 $1,884.50 $140.00 $140.00 $28.44 $134.73 $4.46 $167.63

TRUE ELECTRIC 6835

Total EFT000000009396 EFT000000009405 2018-06-05

Deliver Hydro Pole

161504

WESTPORT HOME HARDWARE Assort. Materials

17471

W.R. BRIGHTMAN & SON LIMITED Fix lock on Storage Shed

Total EFT000000009405 EFT000000009408 2018-06-05 Total EFT000000009408

Total Fire

$508.80 $508.80 $99.81 $99.81 $176.58 $176.58

$243,312.98

2110 Cvc# Cheque EFT000000009356

Date

Inv #

2018-06-05 9305678750 9305819806

Total EFT000000009356 EFT000000009385 2018-06-05

Vendor

Description

KENT AUTOMOTIVE Screws Nuts+Bolts

Amount $64.26 $81.61 $145.87

SIGNS PLUS 3042 3045 3049

5X Civic signs Signs Civic Sign

Total EFT000000009385

Total Cvc#

$45.79 $36.63 $9.16 $91.58

$237.45

2400 Police Cheque 069427

Date 2018-06-05

Inv #

Vendor

Description

MINISTER OF FINANCE-POLICE SERVICES 121005181401089 18/05 Policing Services

Amount

Total 069427

$253,900.00 $253,900.00

Total Police

$253,900.00

2505 CRCA Cheque EFT000000009332

Date

Inv #

2018-06-05 AA-003-18

Vendor

Description

CATARAQUI REGION CONSERVATION 2018 LEVY- 2nd+Final Install.

Total EFT000000009332

Total CRCA

Amount $68,671.83 $68,671.83

$68,671.83

2605 Build Cheque EFT000000009336

Date

Inv #

2018-06-05

Vendor

Description

150820

CUNNINGHAM SWAN CARTY Waterfront Development

M436469

GRAND & TOY LIMITED 4X Boxes of Envelopes

Total EFT000000009336 EFT000000009348 2018-06-05 Total EFT000000009348

Total Build

Amount $508.80 $508.80 $357.42 $357.42

$866.22

2620 Anml Ctl Cheque EFT000000009305

Date 2018-05-30

Total EFT000000009305 EFT000000009358 2018-06-05

Total EFT000000009358

Inv #

Vendor

Description

FRONTENAC MUNICIPAL LAW SF-AC-2018-MAY ANIMAL CONTROL 18/05 KINGSTON HUMANE SOCIETY SF_KHS POUND_18-4 18/04 Pound Services SF_KHS POUND_18-4 18/04 Pound Services SF_KHS POUND_18-4 18/04 Pound Services

Amount $3,256.19 $3,256.19 -$75.00 $136.58 $24.00 $85.58

System: User ID:

2018-05-31 mfoster

10:46:42 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total Anml Ctl

Page:

Page 258 of 275 $3,341.77

2625 Lvstck Cheque EFT000000009380

Date

Inv #

2018-06-05

Vendor

Description

Amount

REDDEN, JOSEPH 18/05/08-50 18/05/08-50 18/05/08-50

Livestock- Xu Livestock- Xu Livestock- Xu

Total EFT000000009380

$50.00 $15.84 $5.95 $71.79

Total Lvstck

$71.79

2640 Bylaw enf Cheque EFT000000009305

Date 2018-05-30

Inv #

Vendor

Description

FRONTENAC MUNICIPAL LAW SF-P-2018-MAY PARKING BYLAW 18/05 SF-P-2018-MAY PARKING BYLAW 18/05

Total EFT000000009305

Total Bylaw enf

Amount $457.92 $634.98 $1,092.90

$1,092.90

Total PP&P

$571,494.94

30 Trans 3000 PW OH Cheque 069434 Total 069434 EFT000000009313

Date

Inv #

2018-06-05

Vendor

Description

18/04/30

TAYLOR AUTOMALL 2011 Ford F150 #11-50

C14258-0518

ALLIANCE WIRELESS COMMUNICATIONS 18/05 Answering Service

52950

COUNTY OF FRONTENAC ESRI- License Agreement

2702

LESLIE M. HIGGINSON SURVEYING LTD. Survey Bar-

1420

TROUSDALE’S FOODLAND BBQ Toppings

2018-06-05

Total EFT000000009313 EFT000000009331 2018-06-05 Total EFT000000009331 EFT000000009361 2018-06-05 Total EFT000000009361 EFT000000009394 2018-06-05 Total EFT000000009394

Total PW OH

Amount -$5,596.80 -$5,596.80 $278.30 $278.30 $1,228.96 $1,228.96 $1,526.40 $1,526.40 $47.91 $47.91

-$2,515.23

3005 RdAdmOH Cheque EFT000000009331

Date

Inv #

2018-06-05 52949

Vendor

Description

COUNTY OF FRONTENAC Wireless router

Total EFT000000009331

Total RdAdmOH

Amount $779.48 $779.48

$779.48

3010 Cheque 069417

Total 069417 069418 Total 069418 069422

Total 069422 069430 Total 069430 069431

Date

Inv #

2018-06-05

Total 069434 069435

Total 069435 069436

Total 069436 EFT000000009304

ATKINSON HOME BUILDING CENTRE Foam Sealant + key Trimmer Line

270027

BESTCRETE LIMITED Concrete

020/40114176 022/40023088

GROENEVELD LUBRICATION SOLUTIONS Greenlube New Twin Pump

864121521

PREMIER TRUCK GROUP Hose Assembly

2018-06-05

Amount $21.35 $9.46 $30.81 $509.82 $509.82 $746.74 $2,942.58 $3,689.32 $147.28 $147.28

SNIDER, PERCY

2018-06-05

18/05 Garbage Flagging Flagging Flagging Flagging Flagging

18/04/30

TAYLOR AUTOMALL 2018 Chev Half Ton #18-50

416 430

T. DONALDSON CONSTRUCTION Eaves Pipe Extension New Fascia+ Missing Triangle

18/05/17-37 18/05/17-37

VANDEWAL, AARON Straw Straw

2018-06-05

2018-05-30

Description

151684 150760

18/05-33 18/05/15-30 18/05/14-29 18/05/22-36 18/05/23-37 18/05/24-38 Total 069431 069434

Vendor

BOULTON SEPTIC/LARMON’S

$127.20 $488.96 $488.96 $488.96 $488.96 $488.96 $2,572.00 $35,940.03 $35,940.03 $213.70 $290.02 $503.72 $150.00 $150.00 $300.00

System: User ID:

2018-05-31 mfoster

10:46:42 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 27123

Total EFT000000009304 EFT000000009314 2018-06-05

Septic Tank Pumped

35115

ANCHOR CONCRETE PRODUCTS LTD. 2X Risers+Covers+AdapterPlates

90679305 90679306

ARMTEC LIMITED PARTNERSHIP Culvert Culverts

5184

ASSELSTINE HARDWARE Paint Rollers

24216180

BATTLEFIELD EQUIPMENT RENTALS Trash Pump

16097811 16097664

BENSON TRUCK & TRAILER Add leafs to each rear Replace all 4 bloster blocks

20485 20489

BLACK DOG TIRE & LUBRICANTS 2X Tires 4X 10 Hole Hub Pilot

Total EFT000000009314 EFT000000009316 2018-06-05

Total EFT000000009316 EFT000000009317 2018-06-05 Total EFT000000009317 EFT000000009319 2018-06-05 Total EFT000000009319 EFT000000009320 2018-06-05

Total EFT000000009320 EFT000000009321 2018-06-05

Total EFT000000009321 EFT000000009325 2018-06-05

Page:

Page 259 of 275 $269.66 $269.66 $468.10 $468.10 $609.95 $19,148.28 $19,758.23 $17.46 $17.46 $3,052.74 $3,052.74 $1,084.15 $2,404.41 $3,488.56 $687.79 $1,347.10 $2,034.89

CANADIAN TIRE 132771 132771

Total EFT000000009325 EFT000000009326 2018-06-05

3X @ Way Radios 3X @ Way Radios

$184.30 $184.29 $368.59

Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform+Cleaning Supplies Uniform+Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies Uniform Cleaning Supplies

$14.77 $31.85 $14.77 $24.08 $28.55 $100.86 $28.55 $182.09 $28.55 $100.93 $14.77 $24.08 $593.85

CINTAS 884152883 884152883 884154797 884154797 884152894 884152894 884154808 884154808 884156740 884156740 884156731 884156731

Total EFT000000009326 EFT000000009333 2018-06-05 W 367

CROSSIRON TRUCK & EQUIPMENT Wajax Service Call

1063745

DALTCO ELECTRIC & SUPPLY Panel Light

Total EFT000000009333 EFT000000009338 2018-06-05 Total EFT000000009338 EFT000000009339 2018-06-05

$475.45 $475.45 $134.55 $134.55

DIG’N DIRT LTD. 701

Total EFT000000009339 EFT000000009341 2018-06-05 425 Total EFT000000009341 EFT000000009342 2018-06-05

Float- Bedford to Nortrax DPH SERVICE STATION MAINTENANCE New Nozzle- CLR

$699.60 $699.60 $226.42 $226.42

DRAPER DOORS 12452

Total EFT000000009342 EFT000000009343 2018-06-05

Service Doors+ New Rollers

$1,285.23 $1,285.23

FISH, DOROTHY 5978

Total EFT000000009343 EFT000000009346 2018-06-05

Cleaning

302848

GANANOQUE CHEVROLET BUICK GMC 2X Gaskets

109329

G.D. JEWELL ENGINEERING INC. Engineering Services

M462960

GRAND & TOY LIMITED Pens

19167

GREER GALLOWAY CONSULTING ENGINEERS Consulting Services

S18031

JOE JOHNSON EQUIPMENT INC. Check on No Reverse

9305819807 9305784762 9305784763

KENT AUTOMOTIVE Screws+Nuts+Fittings Washers+ Brake Part Cleaner Screws+ Washers

Total EFT000000009346 EFT000000009347 2018-06-05 Total EFT000000009347 EFT000000009348 2018-06-05 Total EFT000000009348 EFT000000009349 2018-06-05 Total EFT000000009349 EFT000000009354 2018-06-05 Total EFT000000009354 EFT000000009356 2018-06-05

Total EFT000000009356 EFT000000009359 2018-06-05

$312.00 $312.00 $82.41 $82.41 $3,320.43 $3,320.43 $11.49 $11.49 $24,232.16 $24,232.16 $437.47 $437.47 $191.81 $176.07 $132.86 $500.74

LEONARD FUELS 1058-887235 1058-887660 1058-889155 1058-889255 1058-890065 1058-890079 1058-890457 1058-890834 1058-890955 1058-890968

63.61L @ 1.1053 85.30L @1.1053 89.00L @1.1511 65.51L @1.1511 89.70L @1.1511 85.00L @1.1511 30.02L @1.1850 45.61L @1.1850 50.00L @1.1850 81.01L @1.1850

$70.24 $94.19 $102.45 $75.40 $103.25 $97.84 $35.60 $54.06 $59.27 $96.03

System: User ID:

2018-05-31 mfoster

10:46:42 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 1058-880240 1058-891290 1058-891442 1058-892399 1058-893464 1058-894111 1058-894785 0363-887309 0646-876541 3160-887175 4185-876539

1027.3L @.947B 100.00L @1.1850 94.00L @1.1850 12.01L @1.1850 10.88L @1.3265 96.90L @1.1850 83.94L @1.1850 96.4L @1.1053 51.3L @.954 244.7L @.977 440.0L @.954

18/06/18-16 18/05/25-10

LEONARD, ELIZABETH Cleaning Supplies Cleaning

K74513

MAGNACHARGE BATTERY CORP 12V Battery

23367

MORVEN CONSTRUCTION LTD Harrowsmith Intersection

Total EFT000000009359 EFT000000009360 2018-06-05

Total EFT000000009360 EFT000000009366 2018-06-05 Total EFT000000009366 EFT000000009371 2018-06-05 Total EFT000000009371 EFT000000009377 2018-06-05

Page:

Page 260 of 275 $989.97 $118.55 $111.44 $14.24 $14.69 $114.89 $99.51 $108.42 $56.85 $243.28 $427.15 $3,087.32 $26.40 $300.00 $326.40 $52.47 $52.47 $133,899.14 $133,899.14

PETRIE FORD 252548

Total EFT000000009377 EFT000000009379 2018-06-05

Tail Lite+Pig Tail

188 184

PRO-TECH TRAINING SERVICES INC. 12X Fuel + 5X Traffic Training 8X Grounds Maint. Safety Train

11095 11101 11119 11126

R. THURSTON TECHNOLOGIES Install New Radio in New Truck Jamieson Rd Repeater Test Jamieson Rd Repeater Test Reprogram+ 2X Batteries+ Coax

76341574

SAFETY-KLEEN CANADA, INC. Tote+Solvent

S-0053826 S-0053906 S-0054062 S-0054062 S-0054062 S-0054062

SWEET’S SAND & GRAVEL Water Truck Rental Water Truck Rental Water Truck Rental Water Truck Rental Water Truck Rental Water Truck Rental

342583T 342574T

TALLMAN TRUCK CENTRE LIMITED Pump+Condenser+Kit Hose Assy

WO040650829 WO040650859

TOROMONT INDUSTRIES LTD. Service Throttle+Parking Brake Wear Pad Binding

6083-490788 6083-490713 6083-490781 6083-490082 6083-490082 6083-490082

TOWN AND COUNTRY AUTO SUPPLY 4-Way Cond Flat Fuel Filter Oil+ Filters Oil Oil+ Filters Oil+ Filters

3834

TROUSDALE’S FOODLAND Coffee+Water

80859 81004 81108 81411 81153

TROUSDALE’S HOME HARDWARE Industrial Cleaner Rubber Tape+Utility Knife Handles + Latch for Garb. bin Keys for G.Y. 5X Shovel

Total EFT000000009379 EFT000000009382 2018-06-05

Total EFT000000009382 EFT000000009383 2018-06-05 Total EFT000000009383 EFT000000009389 2018-06-05

Total EFT000000009389 EFT000000009391 2018-06-05

Total EFT000000009391 EFT000000009392 2018-06-05

Total EFT000000009392 EFT000000009393 2018-06-05

Total EFT000000009393 EFT000000009394 2018-06-05 Total EFT000000009394 EFT000000009395 2018-06-05

Total EFT000000009395 EFT000000009396 2018-06-05

$58.36 $58.36 $1,165.15 $814.08 $1,979.23 $700.18 $129.74 $188.65 $322.58 $1,341.15 $428.01 $428.01 $1,015.06 $1,111.73 $1,933.44 $966.72 $531.70 $483.36 $6,042.01 $444.43 $311.65 $756.08 $351.58 $4,092.31 $4,443.89 $120.78 $252.77 $71.39 $5.58 $34.11 $34.11 $518.74 $35.96 $35.96 $27.46 $32.54 $25.82 $4.57 $106.79 $197.18

TRUE ELECTRIC 6834

Total EFT000000009396 EFT000000009399 2018-06-05

Install new lighting

144575905-016 144575905-017 144575905-018

UNITED RENTALS OF CANADA INC Fence Fencing 13X Fencing Clamps

173-192652 173-192652 173-193120 896-868734 173-191704 173-191866

UNIVERSAL SUPPLY GROUP Mud Flap Mud Flaps Mini Strobe Amber Def Drum 208L Pocket Pump Original Mini Strobe Amber

752285 749360

UCF/MCKEOWN & WOOD FUELS 158.80L @1.0330 1421.90L @.9880

Total EFT000000009399 EFT000000009400 2018-06-05

Total EFT000000009400 EFT000000009401 2018-06-05

$636.71 $636.71 $276.79 $138.39 $264.58 $679.76 $12.67 $25.34 $65.12 $162.30 $24.36 $65.12 $354.91 $166.94 $1,429.57

System: User ID:

2018-05-31 mfoster

10:46:42 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total EFT000000009401 EFT000000009402 2018-06-05

Page:

Page 261 of 275 $1,596.51

101002818

VERONA HARDWARE LIMITED Paint Rollers

127025

WHITE’S WEARPARTS LTD 4X Carbide Embedd

23092318

WURTH CANADA LIMITED Screws+Clamps+Wash Heads

Total EFT000000009402 EFT000000009406 2018-06-05 Total EFT000000009406 EFT000000009409 2018-06-05 Total EFT000000009409

Total

$0.09 $0.09 $696.04 $696.04 $211.80 $211.80

$262,804.77

3210 Brushing Cheque 069421

Date

Inv #

2018-06-05

Vendor

Description

Amount

GIDDY, RYAN 18/05/14

Remove Pine- Chip Brush

Total 069421

Total Brushing

$1,017.60 $1,017.60

$1,017.60

3215 Drainage Cheque 069431

Date

Inv #

2018-06-05

Vendor

Amount

SNIDER, PERCY 18/05/02-02 18/05/08-05 18/05/07-08 18/05/07-04 18/05/09-06 18/05/04-03

Total 069431 EFT000000009389

Description

2018-06-05 S-0053725 S-0053908

Flagging Flagging Triaxle Rental Flagging Flagging Flagging SWEET’S SAND & GRAVEL Gravel Gravel

Total EFT000000009389

Total Drainage

$428.15 $453.34 $492.52 $453.34 $402.97 $402.97 $2,633.29 $208.83 $794.24 $1,003.07

$3,636.36

3310 Hardtop Patching Cheque 069431

Date

Inv #

2018-06-05

Vendor

Amount

SNIDER, PERCY 18/05/08-49 18/05/09-50 18/05/07-01 18/05/11-20 18/05/14-21 18/05/16-27 18/05/17-28 18/05/18-39 18/05/22-40 18/05/23-41 18/05/24-42

Total 069431 EFT000000009307

Description

2018-06-05 26976 27154 27259

Total EFT000000009307 EFT000000009374 2018-06-05

Patching with Flagger Patching with Flagger Patching with Flagger Patching with Flagger Patching with Flaggers Patching with Flagger Patching with Flagger Patching with Flagger Patching with Flagger Patching with Flagger Patching with Flagger BOULTON SEPTIC/LARMON’S Cold Patching Hot Patching Hot patching

$875.78 $583.85 $817.39 $700.62 $1,420.70 $1,064.66 $993.69 $875.78 $934.16 $934.16 $934.16 $10,134.95 $5,738.50 $4,053.35 $7,019.91 $16,811.76

O. BETTSCHEN 40647

Total EFT000000009374 EFT000000009397 2018-06-05

Cold Patch

$3,428.90 $3,428.90

Patching Patching

$3,576.86 $4,553.76 $8,130.62

TW PATCHING 332803 332804

Total EFT000000009397

Total Hardtop Patching

$38,506.23

3315 Sweeping Cheque 069431

Date

Inv #

2018-06-05

Vendor

Description

Amount

SNIDER, PERCY 18/05/09-11 18/05/10-10 18/05/11-09

Sweeper+Little Sweeper Sweeper+Little Sweeper Sweeper+Little Sweeper

Total 069431

Total Sweeping

$691.97 $854.78 $854.78 $2,401.53

$2,401.53

3320 should maint Cheque EFT000000009334

Date

Inv #

2018-06-05 90089819

Total EFT000000009334 EFT000000009374 2018-06-05

Description

CRUICKSHANK CONSTRUCTION Gravel

Amount $128.03 $128.03

O. BETTSCHEN 40684

Total EFT000000009374 EFT000000009389 2018-06-05 S-0053725 Total EFT000000009389

Vendor

Gravel SWEET’S SAND & GRAVEL Gravel

$693.46 $693.46 $227.56 $227.56

System: User ID:

2018-05-31 mfoster

10:46:42 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total should maint

Page:

Page 262 of 275 $1,049.05

3405 Washout Cheque EFT000000009334

Date

Inv #

2018-06-05

Vendor

Description

90089959 90090323 90090159 90090246 90089884

CRUICKSHANK CONSTRUCTION Gravel Gravel Gravel Gravel Gravel

S-0054063

SWEET’S SAND & GRAVEL Gravel

Total EFT000000009334 EFT000000009389 2018-06-05 Total EFT000000009389

Total Washout

Amount $1,331.32 $681.43 $770.83 $311.03 $686.16 $3,780.77 $227.64 $227.64

$4,008.41

3415 dust layer Cheque EFT000000009370

Date

Inv #

2018-06-05 68795 68876 68881 68882

Vendor

Description

MORRIS CHEMICALS INCORPORATED Calcium Chloride Calcium Chloride Calcium Chloride Calcium Chloride

Total EFT000000009370

Total dust layer

Amount $4,578.16 $4,581.81 $4,583.41 $4,579.99 $18,323.37

$18,323.37

3425 Gradng & Grvl resurf Cheque EFT000000009334

Date

Inv #

2018-06-05

Vendor

Description

90089300 90089750 90089819 90089959

CRUICKSHANK CONSTRUCTION Gravel Gravel Gravel Gravel

S-0053724 S-0053748 S-0053725 S-0053819 S-0053723 S-0053908 S-0054063 S-0053905 S-0054061 S-0054062

SWEET’S SAND & GRAVEL Gravel Gravel Gravel Gravel Gravel Gravel Gravel Gravel Gravel Water Truck Rental

Total EFT000000009334 EFT000000009389 2018-06-05

Total EFT000000009389

Total Gradng & Grvl resurf

Amount $1,879.76 $665.96 $336.04 $115.30 $2,997.06 $8,402.96 $2,173.31 $7,392.58 $4,522.71 $11,912.21 $3,518.63 $338.35 $4,008.81 $1,048.59 $870.05 $44,188.20

$47,185.26

3502 Winter Prop Damage Cheque 069417

Date

Inv #

2018-06-05 149166

Vendor

Description

ATKINSON HOME BUILDING CENTRE Grass Seed

Total 069417

Total Winter Prop Damage

Amount $116.00 $116.00

$116.00

3505 Snw Plwng Cheque EFT000000009367

Date 2018-06-05

Inv #

Vendor

Description

MCNICHOLS CONSTRUCTION LTD 18/04/17-ROUTE 11 Snow plowing 18/04/17-ROUTE 12 Snow Plowing

Total EFT000000009367

Total Snw Plwng

Amount $1,831.68 $793.73 $2,625.41

$2,625.41

3506 Snow Clearing Sidewalks Cheque 069431

Date

Inv #

2018-06-05

Vendor

Description

Amount

SNIDER, PERCY 18/04/16-26 18/04/16-26

Snow Plowing Snow Plowing

Total 069431

Total Snow Clearing Sidewalks

$142.46 $101.76 $244.22

$244.22

3601 Barricds & Sfty Matls Cheque EFT000000009328

Date

Inv #

2018-06-05 220082

Vendor

Description

COLLINS SAFETY INC. Safety Equipment

Total EFT000000009328

Total Barricds & Sfty Matls

Amount $554.16 $554.16

$554.16

3610 Trfc Sg mnt Cheque EFT000000009385

Date 2018-06-05

Inv #

Vendor SIGNS PLUS

Description

Amount

System: User ID:

2018-05-31 mfoster

10:46:42 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT 3047

“Flower Pot” Route Markers

Page:

Page 263 of 275

Total EFT000000009385

$2,095.29 $2,095.29

Total Trfc Sg mnt

$2,095.29

3615 Street signs Cheque 069431

Date

Inv #

2018-06-05

Vendor

Description

Amount

SNIDER, PERCY 18/05/09-07

Mini Ex. with Auger

$198.43 $198.43

6X Street Signs Signs Street Signs

Total EFT000000009385

$205.25 $439.04 $70.11 $714.40

Total Street signs

$912.83

Total 069431 EFT000000009385

2018-06-05

SIGNS PLUS 3042 3045 3049

3620 Reg signs Cheque EFT000000009356

Date

Inv #

2018-06-05 9305784764 9305748417

Vendor

Description

KENT AUTOMOTIVE Sign Posts Screws+Nuts

Total EFT000000009356

Total Reg signs

Amount $80.90 $63.47 $144.37

$144.37

3650 Street Lights Cheque EFT000000009396

Date

Inv #

2018-06-05

Vendor

Description

Amount

TRUE ELECTRIC 6820

Total EFT000000009396

Clean Up+ Replace pole

$3,347.90 $3,347.90

Total Street Lights

$3,347.90

3800 Crssng Guards Cheque EFT000000009306

Date

Inv #

2018-05-30 18/05 18/05

Vendor

Description

WILSON, CHRISTINA CROSSING GUARD 18/05 CROSSING GUARD 18/05

Amount

Total EFT000000009306

$630.00 $18.14 $648.14

Total Crssng Guards

$648.14

Total Trans

$387,885.15

40 Env 4110 Water Treat Cheque EFT000000009327

Date

Inv #

2018-06-05 1752 1751 1750

Vendor

Description

CITY OF KINGSTON Q1-Operation+Maintenance Costs Q1- Metering Services Q1- General Administration

Amount

Total EFT000000009327

$29,018.75 $758.87 $2,635.58 $32,413.20

Total Water Treat

$32,413.20

5005 SW & Fac OH Cheque EFT000000009359

Date

Inv #

2018-06-05

Vendor

Description

Amount

LEONARD FUELS 0363-894040

Total EFT000000009359

84.17L @1.1850

$99.79 $99.79

Total SW & Fac OH

$99.79

5105 Garb coll Cheque 069415

Total 069415 069429

Date 2018-05-30

Inv #

SNIDER, PERCY 18/05 DISPOSAL 18/05 DISPOSAL DISPOSAL 18/05-FUEL DISPOSAL 18/05-FUEL

2018-06-05 18276

Total 069429 069431

2018-06-05

2018-05-30

Description 18/05 DISPOSAL 18/05 DISPOSAL DISPOSAL 18/05 Fuel Adj DISPOSAL 18/05 Fuel Adj

MORGAN’S DIESEL TRUCK PARTS 3 Bolts

Amount $11,649.51 $9,616.14 $165.18 $136.36 $21,567.19 $25.44 $25.44

SNIDER, PERCY 18/04/30-37

Total 069431 EFT000000009304

Vendor

Garbage Truck Rental

BOULTON SEPTIC/LARMON’S COLLECTION 18/05 COLLECTION 18/05 COLLECTION18/05-FUEL COLLECTION 18/05- Fuel Adj.

Total EFT000000009304 EFT000000009321 2018-06-05 21005

BLACK DOG TIRE & LUBRICANTS Tire Change

DA0006555747

MICHELIN NORTH AMERICA CANADA INC 2 tires

Total EFT000000009321 EFT000000009368 2018-06-05

$877.68 $877.68 $11,900.29 $168.74 $12,069.03 $56.99 $56.99 $790.65

System: User ID:

2018-05-31 mfoster

10:46:42 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Total EFT000000009368 EFT000000009376 2018-06-05

Page:

Page 264 of 275 $790.65

B03829

PAT ROGERS TOWING SERVICE Tow from Picidilly

173-192652

UNIVERSAL SUPPLY GROUP Mud Flap

Total EFT000000009376 EFT000000009400 2018-06-05 Total EFT000000009400

Total Garb coll

$274.75 $274.75 $12.67 $12.67

$35,674.40

5110 Gab disp Cheque 069431

Date

Inv #

2018-06-05

Vendor

2018-05-30

18/05 Bin Rental Portland Dump Waste Portland Dump Dozer Portland Dump Waste

WHALEY, GEORGE 18/05 DISPOSAL 18/05 DISPOSAL

Total EFT000000009302 EFT000000009309 2018-06-05 A1075921 04054640 04054640 04054640 Total EFT000000009309 EFT000000009324 2018-06-05

ABELL PEST CONTROL INC. 18/05 Pest Control Pest Control Pest Control Pest Control

Total EFT000000009324 EFT000000009334 2018-06-05

Spring Sampling Spring Sampling Spring Sampling Spring Sampling Spring Sampling Spring Sampling Spring Sampling Spring Sampling Spring Sampling

90089819

CRUICKSHANK CONSTRUCTION Gravel

11491 11491 11491

JODY CAMPBELL’S SEPTIC SERVICE Portable Toilet Rental Portable Toilet Rental Portable Toilet Rental

Total EFT000000009334 EFT000000009353 2018-06-05

Total EFT000000009353 EFT000000009359 2018-06-05

$1,935.80 $1,935.80 $101.83 $58.81 $58.81 $58.81 $278.26 $1,918.18 $2,153.24 $4,503.90 $1,251.65 $2,752.61 $1,327.97 $946.37 $4,423.51 $2,436.13 $21,713.56 $133.01 $133.01 $117.02 $117.02 $117.02 $351.06

LEONARD FUELS 1058-88272 1058-889960 1058-891617 0363-887080 0363-895042

21.25L @1.2911 20.02L @1.1511 20.81L @1.1850 20.73L @1.1053 20.31L @1.1850

MCNICHOLS CONSTRUCTION LTD 18/04/27-BRADSHAW Excavator+Tandems of Fill

Total EFT000000009367 EFT000000009393 2018-06-05 6083-491366 Total EFT000000009393 EFT000000009404 2018-06-05

$152.64 $890.40 $407.04 $534.24 $1,984.32

CAMBIUM INC. 2018-23428 2018-23425 2018-23422 2018-23427 2018-23424 2018-23426 2018-23429 2018-23421 2018-23423

Total EFT000000009359 EFT000000009367 2018-06-05

Amount

SNIDER, PERCY 18/05-34 18/05/04-35 18/05/03-36 18/05/08-48

Total 069431 EFT000000009302

Description

TOWN AND COUNTRY AUTO SUPPLY Oil

WASTE CONNECTIONS OF CANADA 647-0000024166 45.63 MT ICI+ Const. Waste 647-00000024133 74.60MT ICI Waste 7150-0000235257 Dump+ Exchange

Total EFT000000009404

Total Gab disp

$27.92 $23.04 $24.67 $23.31 $24.49 $123.43 $5,057.47 $5,057.47 $7.39 $7.39 $4,177.13 $7,341.28 $585.77 $12,104.18

$43,688.48

5205 Recyc Coll Cheque 069415

Total 069415 EFT000000009304

Date 2018-05-30

2018-05-30

Inv #

Vendor

SNIDER, PERCY 18/05 DISPOSAL 18/05 DISPOSAL 18/05 DISPOSAL DISPOSAL 18/05-FUEL DISPOSAL 18/05-FUEL DISPOSAL 18/05-FUEL

Description 18/05 DISPOSAL 18/05 DISPOSAL 18/05 DISPOSAL DISPOSAL 18/05 Fuel Adj DISPOSAL 18/05 Fuel Adj DISPOSAL 18/05 Fuel Adj

BOULTON SEPTIC/LARMON’S COLLECTION 18/05 COLLECTION 18/05 COLLECTION18/05-FUEL COLLECTION 18/05- Fuel Adj.

Total EFT000000009304

Total Recyc Coll

Amount $12,566.92 $10,958.23 $11,697.08 $178.18 $155.39 $165.86 $35,721.66 $10,236.80 $145.15 $10,381.95

$46,103.61

5305 HHW Cheque EFT000000009322

Date

Inv #

2018-06-05 20180105

Total EFT000000009322

Vendor

Description

BRENDAR ENVIRONMENTAL INC. 18/04 HHW Services

Amount $1,655.84 $1,655.84

System: User ID:

2018-05-31 mfoster

10:46:42 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 265 of 275

Total HHW

$1,655.84

Total Env

$159,635.32

70 Cem 7000 Health Cheque 069425

Date

Inv #

2018-06-05 2330 2330 2330

Total 069425 EFT000000009303

2018-05-30

Vendor

Description

LEEDER MONUMENTS Cornerposts Cornerposts Cornerposts

D G YOUNGE CONCRETE BURIAL VAULTS SERVICES 18/05 SERVICES 18/05

Total EFT000000009303

Amount $66.14 $198.43 $133.31 $397.88 $875.14 $875.14

Total Health

$1,273.02

Total Cem

$1,273.02

80 Rec 8000 Rec Cheque 069417

Date

Inv #

2018-06-05 149976 151982

Total 069417 069423

Total 069423 069426

2018-06-05

ATKINSON HOME BUILDING CENTRE Canadian Flag+ Cable Ties Caution Tape

2018-06-05

LOYALIST IRRIGATION LIMITED Start up Sprinklers

Total 069435 069437 Total 069437 069438

Total 069438 EFT000000009301

2018-06-05

T. DONALDSON CONSTRUCTION New Fascia+ Missing Triangle

18/05/18

VANKOUGHNETT, RANDY 2018 Shipyard Parking Rental

9616 2924

VERONA FOODLAND Water Water

2018-06-05

LEONARD, ELIZABETH 18/05 MAINTENANCE 18/05 MAINTENANCE

Total EFT000000009301 EFT000000009304 2018-05-30 27100

BOULTON SEPTIC/LARMON’S Holding Tank Pumped

1065914

DALTCO ELECTRIC & SUPPLY 8X Lights

Total EFT000000009304 EFT000000009338 2018-06-05 Total EFT000000009338 EFT000000009344 2018-06-05

Sweeping Sweeping

430 2018-06-05

2018-05-30

FOX, KEVIN 18/04/16-SF REC 18/04/16-SF REC

Total EFT000000009344 EFT000000009351 2018-06-05

18/04/16-SF REC 18/04/16-SF REC

INV107978590

HD SUPPLY CANADA, INC 20X Locks

18135

IMPACT PROPERTY SOLUTIONS Replace Soffit Pot lights

11392 11533 11534

JODY CAMPBELL’S SEPTIC SERVICE Portable Toilet Rental Portable Toilet Rental Portable Toilet Rental

Total EFT000000009351 EFT000000009352 2018-06-05 Total EFT000000009352 EFT000000009353 2018-06-05

Total EFT000000009353 EFT000000009359 2018-06-05

$42.69 $12.20 $54.89 $31.84 $3.41 $35.25 $789.05 $789.05 $223.87 $167.90 $391.77 $290.02 $290.02 $425.00 $425.00 $44.90 $26.94 $71.84 $142.50 $142.50 $269.66 $269.66 $368.94 $368.94 $31.84 $35.20 $67.04 $330.91 $330.91 $503.84 $503.84 $101.76 $101.76 $101.76 $305.28

LEONARD FUELS 1361-879318

Total EFT000000009359 EFT000000009360 2018-06-05 18/06/18-16 Total EFT000000009360 EFT000000009364 2018-06-05

542.0L @.936 LEONARD, ELIZABETH Cleaning Supplies

$516.24 $516.24 $26.41 $26.41

LONDRY ALARMS 191510 191510 191968 191968 192354 192354 193180 193180

Total EFT000000009364

Amount

SNIDER, PERCY 18/05/09-12 18/05/07-14

Total 069431 069435

Description

HOLLAND, TRACY 18/04/16-SF REC 18/04/16-SF REC 18/04/16-SF REC 18/04/16-SF REC

4634 Total 069426 069431

Vendor

18/01 Monthly Monitoring 18/01 Monthly Monitoring 18/02- Monitoring+Rental 18/02- Monitoring+Rental 18/03- Monitoring+Rental 18/03- Monitoring+Rental 18/05- Monitoring+Rental 18/05- Monitoring+Rental

$28.49 $28.49 $28.49 $28.49 $28.49 $28.49 $28.49 $28.49 $227.92

System: User ID:

2018-05-31 mfoster

10:46:42 AM

EFT000000009369

2018-06-05

Township of South Frontenac CHEQUE DISTRIBUTION REPORT MOREY, PAM 18/04/16-SF REC 18/04/16-SF REC

Total EFT000000009369 EFT000000009373 2018-06-05 16527 Total EFT000000009373 EFT000000009375 2018-06-05

NORTHWAY HARDWARE Tank Lever

Page 266 of 275 $31.84 $5.83 $37.67 $5.03 $5.03

PATHFIVE RI-736683

Total EFT000000009375 EFT000000009384 2018-06-05

Stripe Credit Card Processing

33500

SELECT DOOR AND FRAME Motor

5107 5137 5136 5135 5134 5133 5132 5131

SIMMONS PLUMBING & PUMP SERV. UV Light Alarming Start up Water+Chlorine Start up Water Start up Water+C4 Lamp+Sleeve Start up Water+C4 Lamp+Filter Start up Water Start up Water+C4 Lamp+ Filter Start up Water+C4 Lamp+ Filter

Total EFT000000009384 EFT000000009386 2018-06-05

Total EFT000000009386 EFT000000009387 2018-06-05

$3,561.60 $3,561.60 $1,020.15 $1,020.15 $106.85 $122.11 $160.27 $315.96 $280.35 $106.85 $245.24 $280.35 $1,617.98

SLEETH, SARAH 18/05/25-34 18/05/25-34

Total EFT000000009387 EFT000000009389 2018-06-05

Cleanings Bookings

S-0053825

SWEET’S SAND & GRAVEL Washed Stonedust

K588072 K587820 K588955 K588950

SWISH MAINTENANCE LIMITED Cleaning Supplies Cleaning Supplies Cleaning Supplies Cleaning Supplies

504539 504539 80981 214921 214996 81044 81310 81423 81411

TROUSDALE’S HOME HARDWARE Line Marking Powder Line Marking Powder Lumber+Hardware Lumber+Hardware 3X Saw blades Hardware Line Marking Powder Paint Rollers+Lumber Keys for G.Y.

Total EFT000000009389 EFT000000009390 2018-06-05

Total EFT000000009390 EFT000000009395 2018-06-05

Total EFT000000009395 EFT000000009396 2018-06-05 Total EFT000000009396 EFT000000009407 2018-06-05

18/04/16-SF REC 18/04/16-SF REC

Page:

$700.00 $50.00 $750.00 $1,643.02 $1,643.02 $171.09 $397.15 $76.93 $95.41 $740.58 $109.83 $109.83 $268.36 $10.12 $17.37 $5.17 $73.22 $116.13 $4.57 $714.60

TRUE ELECTRIC 6840

Osprey Nest

WOOD, ALVIN 18/04/16-SF REC 18/04/16-SF REC

18/04/16-SF REC 18/04/16-SF REC

Total EFT000000009407 EFT000000009410 2018-06-05 53742 53742 53742 53742 53742 53742 53742

XCG CONSULTANTS LTD. Drinking water Sampling Drinking water Sampling Drinking water Sampling Drinking water Sampling Drinking water Sampling Drinking water Sampling Drinking water Sampling

Total EFT000000009410

Total Rec

$2,355.74 $2,355.74 $31.84 $24.20 $56.04 $101.76 $101.76 $101.76 $101.76 $101.76 $101.76 $101.76 $712.32

$18,031.29

8025 Day Cmps Cheque EFT000000009362

Date 2018-06-05

Inv #

Vendor

Description

LIMESTONE DISTRICT SCHOOL 2018-05-24-0006 L.P.S. Rental

Amount

Total EFT000000009362

$92.76 $92.76

Total Day Cmps

$92.76

8037 Her Cmte Cheque 069444

Total 069444 069447

Total 069447 069449

Total 069449 069453

Date 2018-06-05

2018-06-05

Inv #

Vendor

Description

GEMMELL, MICHAEL 18/05/28-HERITAGE 18/05/28-HERITAGE 18/05/28-HERITAGE 18/05/28-HERITAGE JEFFERIES, DAVID 18/05/28-HERITAGE 18/05/28-HERITAGE 18/05/28-HERITAGE 18/05/28-HERITAGE MILLAR, MARK 18/05/28-HERITAGE 18/05/28-HERITAGE

18/05/28-HERITAGE 18/05/28-HERITAGE

SILVER, DARRYL 18/05/28-HERITAGE 18/05/28-HERITAGE

Amount $31.84 $24.36 $56.20 $31.84 $12.88 $44.72 $31.84 $1.59 $33.43 $31.84

System: User ID:

2018-05-31 mfoster

10:46:42 AM

Total 069453 EFT000000009318

2018-06-05

Total EFT000000009318 EFT000000009323 2018-06-05

Total EFT000000009323 EFT000000009355 2018-06-05

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 267 of 275

18/05/28-HERITAGE

$1.69 $33.53

BARR, PAT 18/05/28-HERITAGE 18/05/28-HERITAGE

18/05/28-HERITAGE 18/05/28-HERITAGE

$31.84 $36.75 $68.59

CAIRD, LINDA 18/05/28-HERITAGE 18/05/28-HERITAGE

18/05/28-HERITAGE 18/05/28-HERITAGE

$31.84 $7.93 $39.77

KENNY, WILMA 18/05/28-HERITAGE

18/05/28-HERITAGE

$31.84 $31.84

Total EFT000000009355

Total Her Cmte

$308.08

8210 VCA Cheque 069438

Date

Inv #

2018-06-05 52 5216-VCA

Total 069438 069439

2018-06-05

Vendor

Description

VERONA FOODLAND Drinks for Car Show Meeting Fruit Basket for Ron Bruyns

VERONA LIONS CLUB 18/05/22-VCA Hall Rental-AGM 18/05/22-CAR SHOW Hall Rental-Car Show

Amount $19.11 $22.38 $41.49

Total 069439

$100.00 $472.78 $572.78

Total VCA

$614.27

8230 SF Rides Cheque 069428

Date

Inv #

2018-06-05 2018-SCEF

Vendor

Description

MINISTRY OF TOURISM, CULTURE AND SPORT 2018-SCEF- Unspent Funds

Total 069428

Total SF Rides

Amount $196.12 $196.12

$196.12

8405 Ver&Dis Hist Cheque 069432

Date

Inv #

2018-06-05 18/05/08 18/05/08 18/05/08 18/05/08 18/05/08 18/05/08

Vendor

Description

STEWART, BARBARA KAM-Membership Ont. Historical Society M-ship Engraved Plate-For Old Wagon Donation-Thad R. Donation- Lois G 2X Fly Catcher

Total 069432

Total Ver&Dis Hist

Amount $25.44 $60.00 $10.68 $25.00 $22.51 $8.12 $151.75

$151.75

Total Rec

$19,394.27

90 Plan 9000 Plan Cheque 069442 Total 069442 EFT000000009331

Date 2018-06-05

Inv #

Vendor

Description

CORCORAN,HELENE Z-18/03 REFUND Z-18/03 Refund Balance

2018-06-05 52950

COUNTY OF FRONTENAC ESRI- License Agreement

150825 150824

CUNNINGHAM SWAN CARTY General Advice- OPA Status Non-Complying structure sheet

Total EFT000000009331 EFT000000009336 2018-06-05

Total EFT000000009336

Amount -$1,826.00 -$1,826.00 $2,459.84 $2,459.84 $127.20 $127.20 $254.40

Total Plan

$888.24

Total Plan

$888.24

99 9999 Cheque 069445 Total 069445 069454 Total 069454 069455 Total 069455 069456 Total 069456 069457

Date

Inv #

2018-06-05

Vendor

Description

CRADJ5096-1

HARMSEN CONSTRUCTION INC Tax Refund From 040 010 02050

CRADJ5093-1

STINSON JORDEN DAVID Tax refund from 040 010 15500

CRADJ5094-1

WARREN NEVIN LYLE Tax Refund from 060 020 14002

2018-06-05

Amount $545.29 $545.29 $669.31 $669.31 $70.24 $70.24

DJIAN DIMITRIJE CRADJ5097-1

Tax Refund from 010-010-11100

CRADJ5107-1 CRADJ5107-2

FRONTENAC COUNTY Tax Refund From 010-020-00901 Tax Refund From 010-020-01200

2018-06-05

$1,054.67 $1,054.67 $30.21 $160.56

System: User ID:

2018-05-31 mfoster

Total 069457 069458 Total 069458 069459 Total 069459 069460 Total 069460 069461 Total 069461 069462 Total 069462 EFT000000009365

10:46:42 AM

Township of South Frontenac CHEQUE DISTRIBUTION REPORT

Page:

Page 268 of 275 $190.77

2018-06-05

BAYLY DAVID WILLIAM JAMES CRADJ5108-1 Tax refund from 010-030-28500

2018-06-05 CRADJ5109-1

CAPES ADRIAN IVOR Tax Refund From 010-050-30802

CRADJ5110-1

1324789 ONTARIO INC Tax Refund From 040-030-12615

CRADJ5111-1

MAGENTA WATERFRONT DEVELOPMENT 040-040-22100

CRADJ5112-1

WASTE MANAGEMENT OF CANADA 060-040-06800

149881 149882

M&L SUPPLY, FIRE & SAFETY Boots-M.W. Boots-D.C.

622954 622953 622957 622952 622951 622950 622523 622524 622525 622529 622530 622642 622643 622638 622639 622646 622640 622641 622637

ROSEN ENERGY GROUP B 139.9L MKD @.9950 B 763.7L CLR @1.1290 B 733.1L GAS @1.1360 F 860.2L MKD @.9950 F 1088.2L CLR @1.1290 F 802.9L GAS @1.1360 F 1733.4L GAS @1.1080 F 1533.9L CLR @1.1080 F 725.1 L MKD @.9750 B 849.9L CLR @1.1080 B 958.9 L MKD @.9750 B 843.3 L CLR @1.1200 B 1527.2L MKD @.9870 F 1686.3L CLR @1.1200 F 558.5L MKD @.9870 SUN 840.4 L CLR @1.1200 P 1339.4L CLR @1.1200 P 1202.4L MKD@.9870 F 1903.0L GAS@1.1280

2018-06-05

Total EFT000000009365 EFT000000009381 2018-06-05

Total EFT000000009381

$375.26 $375.26 $218.94 $218.94 $1,152.15 $1,152.15 $291.37 $291.37 $284.71 $284.71 $282.50 $282.50 $565.00 $141.65 $877.40 $847.46 $870.96 $1,250.20 $928.14 $1,954.41 $1,729.47 $719.41 $958.26 $951.38 $961.12 $1,533.88 $1,921.91 $560.94 $957.82 $1,526.53 $1,207.66 $2,184.36 $22,082.96

Total

$27,500.67

Total

$27,500.67

Total

$2,605,160.69

Page 269 of 275

INFORMATION REPORT TO COUNCIL CLERKS DEPARTMENT

AGENDA DATE: June 5, 2018 SUBJECT:

Annual Lake Association Meeting

RECOMMENDATION For information only.

BACKGROUND The Township has coordinated annual meetings with representatives from various lake associations in South Frontenac since 2012. This is an opportunity to share information about development services, road construction, by-law enforcement and general municipal updates. The annual meeting this year is scheduled for Thursday, August 23, 2018 at 7:00 pm in the Council Chambers. Closer to that date, email invitations will be sent to those contacts we have on file for the various associations.

ATTACHMENTS n/a

Submitted/approved by: Angela Maddocks Deputy Clerk

Our strength is our community.

Page 270 of 275

From: Meela Melnik-Proud [mailto:meelamelnik@hotmail.com] Sent: May-15-18 9:54 AM To: Ron Vandewal rvandewal@southfrontenac.net; councillornroberts@gmail.com; councillorrevill@gmail.com; john.mcdougall@xplornet.ca; patbarr1@aol.com; markschjerning@outlook.com; 7846elbe@gmail.com; sfcron.sleeth@gmail.com; Wayne Orr worr@southfrontenac.net; brad.barbeau@bell.net Cc: Evonne Potts evonne.potts@gmail.com; Matthew Rennie mattrennie27@hotmail.com Subject: Draft Condominium Agreement for Johnston Point Development Dear Mayor and Council, We respectfully urge Council to decline the Planning Report regarding the draft Condominium Agreement for Johnston Point. First, the Ontario Municipal Board issued it’s formal order on the draft plan of condominium for draft approval on June 28, 2016, not August 25, 2016. Second, the OMB order granted zoning amendment and draft approval of the condominium plan subject to the fulfilment of the conditions set out in the Board’s order that explicitly “will ensure that matters of Provincial interest as well as the public interest is appropriately addressed and duly safeguarded.” Species at Risk and their natural heritage environment on Johnston Point are critical provincial and public matters that have not and cannot be fully addressed by the Township, at the very least until after a decision on the benefit permit has been made. Serious and unresolved environmental concerns are the limiting conditions to the conditions of this draft condominium agreement, as they were heading into the OMB hearing seeking for draft plan approval. For Council to receive the draft condominium agreement to satisfy that condition before a full assessment of the many environmental conditions is dangerously ‘putting the cart before the horse’. Third, and most glaring, is the timing. Why can this condition be upheld prior to final approval but not Condition 6 (v)? Condition 6 (v) states that subject only to allowing a path to the water, all vegetation, with the exception of invasive species, shall be retained and maintained in their natural state within 30 m of all water bodies. The citizen’s report of an alleged violation of this Condition has resulted in costly legal opinions, the continuation of “authorities” shifting responsibility, and now a gift to the developer in the form of this proposed Condominium Agreement. Yet it has not resulted in an actual authorized investigation. A vote to accept this proposed Condominium Agreement can send only one message to the residents of South Frontenac Township. It is that development supercedes resident’s concerns every time. The only question remaining is whether the Township will act in the public interest. With concern, Meela Melnik-Proud, Evonne Potts, Matt Rennie and Sarah Harmer.

Page 271 of 275

From: Helen Bartsch [mailto:helenbartsch@gmail.com] Sent: May-14-18 3:27 PM To: Wayne Orr worr@southfrontenac.net Subject: letter to Mayor and Councillors Dear Mayor Vandewal and Councillors, I have read with interest the Letter from Tony Fleming re Johnston Point listed as 7 (a) on the May 15 Council Agenda and the Johnston Point Agreement listed as 10 (a) on the Agenda. The fact that the lawyer, retained by the Township, needs to assess the meaning of words, such as “maintaining” and “pruning” and “trimming”, with relevance to what has currently taken place on Johnston Point, is a sad testament to the manner in which Magenta Development conducts itself. I urge Mr. Fleming to go beyond interpreting the words, and to include the observations and past video submissions from the community and the facts, when forming his conclusions and in advising Council about the Johnston Point Condominium Agreement.. Mr. Fleming refers to the Draft Plan conditions : s. 5(a)(ii) the vacant land condominium agreement applying to all the waterfront units shall set out the municipality’s environmental protection policies requiring that the area within 30 metres of the high water mark of a water body or wetland shall be maintained in a natural state for soil and vegetation; and s. 6 — the Declaration shall contain clauses: (iv) stating that, subject only to allowing a path to the water or removing invasive species, all living trees greater than 4 inches diameter at breast height within 40 m of any water body shall not be removed, with the exception of trees knocked over naturally; (v) stating that, subject only to allowing a path to the water, all vegetation, with the exception of invasive species, shall be retained and maintained in their natural state within 30 m of all water bodies. I would like to bring to your attention that the Draft Conditions, noted in Mr. Fleming’s letter, do not include any wording about “maintaining” trees over 4 inches in diameter which the Developer has included in “Section 34 (vi) Notwithstanding Condition 37 (iv), all Iiving trees on each Unit greater than 4 inches in diameter at breast height shall be maintained unless approved for removal as part of Site Plan review.” It would appear that the Developer has chosen to add a clause that allows for the trees over 4 inches to be “maintained”, not that just the dead ones (and those knocked over naturally) can be removed. I would suggest that the wording of the Draft Plan Conditions has been extended in this Johnston Point Condominium Agreement to allow for this “maintenance” , which seems to be interpreted as significant lower branch removal from trees greater than 4 inches in diameter. This, I believe, would represent a contravention of the Draft Plan Conditions, which may be of interest to Township Council, who, I believe, are responsible for the approval of the Draft Plan conditions. Furthermore, according to the Draft Plan Condition, s. 6 (v), all vegetation, except for a path to the water, shall be retained and maintained in a natural state within 30m of the shoreline. The dictionary definition of the word “vegetation " includes all plants and the word “tree” is defined as a plant. Therefore, all trees within 30m of the shoreline are to be retained and maintained in a natural state, except for those on the path to the water. The developer definitely did not just clear vegetation/ trees in what would be a path; rather, there are many open, clear spaces now near the shoreline. And the question is whether the trees that were removed were knocked over “naturally”, as per Draft condition s.6 (iv) ? Mr. Fleming states “We are aware that residents have expressed concerns that within 30m of the water branches may have been trimmed and dead wood or other debris may have been removed.” The word “may” in the previous sentence is a gross understatement. As a resident across from Johnston Point, I can attest to the fact that the Developer has chosen to “maintain” many trees, including those greater than 4 inches, along the shoreline of Johnston Point. There is no doubt that the developer cleared much more than dead wood and debris from the shoreline. Rather, he has removed a significant amount of vegetation and removed a significant amount of limbs from a significant number of trees right to the shoreline. I can not personally state

Page 272 of 275

whether, or how many, trees were cut, as I did not know that I should take before and after photos, but one can definitely see there has been a lot of clearance done. Mr. Fleming refers to the Township’s Official Plan Policy 5.2.7 (b) (i) and states, “In the context of the Official Plan, it would be difficult to interpret the language in the draft plan conditions as prohibiting any trimming of trees, provided that the “trimming"was not excessive and/or contrary to preserving a natural appearance of the shoreline.” I would counter that, by saying that the “trimming” was excessive and contrary to preserving the natural appearance of the shoreline, and, therefore, a contravention of the Official Plan. This, I expect, should also be of interest to South Frontenac Township Council. As mentioned by Mr. Fleming, the Township can not go on Johnston Point until the Condominium Agreement has been approved and can not enforce the site plan control or condominium agreement until after registration. Is the fact that these obligations are not yet enforceable, the reason that the clearing was done by the developer last summer and fall? Were the Draft Plan conditions not supposed to be followed by the developer, at least in good faith? I would suggest to Township Council, that the shoreline can be easily viewed from the water and that, if they choose to do so, they would observe the extreme differences in the shoreline from when some of them observed it a few years ago. You would see that many parts of it are no longer in a natural state and have been significantly cleared. Further to the contraventions thus far by the developer, Section 37 (vi) of the Condominium Agreement provides for an Ecological Committee from the Condominium board to promote environmental stewardship initiatives on Johnston Point. I do not have a lot of faith in what the standards of this committee might be, if they were to follow the example of Magenta Development. Thank you to you, the Council, for your many continued efforts on this never ending problem on Johnston Point. I urge you to please continue to monitor this Condominium Agreement both before it is approved and after, if it does, in fact, get registered, and to closely monitor any other current or future Magenta developments. Sincerely, Helen Bartsch

Page 273 of 275

NEWLEAF LINKOPEN HOUSE/FUNDRAISER Celebrating 10 years in Operation! Please drop In - Thursday, June 7, 11:00 - 2:00

Harrowsmith Free Methodist Church - fully accessible 3876 Harrowsmith Road, Harrowsmith, ON

ADMISSION: Goodwill offering in support of New Leaf Link THEME - FANCY HATS!

REFRESHMENTS

DJ GAMES/ACTIVITIES RAFFLES/ SILENT AUCTION

Page 274 of 275

New Leaf Unk (NeLL) is based South rontenac Township to serve a disabled adult population that can be ignored by our social support systems. Our program emphasizes two

“najor aspects of living and learning:

Arts (e. g. drams,

music and information teQhndogses)

and Healthy Living

(e. g. sating wisely, moving naturaHy and being socially connected. ) Hours of operation are 9:30 - 2:30 p. m. //ednesdays and Thursdays mid-January to June and Septsinber to mld-December. Cost to participants is $35/day. New participants and volunteers -.veicomel

For information please call Karin Steiner @ 613-985-6355 or e-mail NewLeafl-ink@XDlornet. com and please visit www.newleaflink.ca to donate or for more information.

Page 275 of 275

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2018-36 A BY-LAW TO CONFIRM GENERALLY PREVIOUS ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC. THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC, BY ITS COUNCIL, HEREBY ENACTS AS FOLLOWS: 1.

The actions of the Council of the Corporation of the Township of South Frontenac at its Council Meeting of June 5, 2018 be confirmed.

Execution by the Mayor and the Clerk-Administrator of all Deeds, Instruments and other Documents necessary to give effect to any such Resolution, Motion or other action and the affixing of the Corporate Seal to any such Deed, Instruments or other Documents is hereby authorized and confirmed.

This By-law shall come into force and take effect on the date of its passage.

Dated at the Township of South Frontenac this 5 day of June, 2018. Read a first and second time this 5 day of June, 2018. Read a third time and finally passed this 5 day of June, 2018.

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal, Mayor

Wayne Orr, Chief Administrative Officer

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